NOTICE OF GENERAL MEETING
Dear Councillors,
Notice is hereby given of a General Meeting of the Charters Towers Regional Council to be held Wednesday 16 August 2017 at 5.30pm at the CTRC Board Room, 12 Mosman Street, Charters Towers.
B Davidson Interim Chief Executive Officer Local Government Regulation 2012, Chapter 8 Administration Part 2 Local government meetings and committees
“274 Meetings in public unless otherwise resolved A meeting is open to the public unless the local government or committee has resolved that the meeting is to be closed under section 275.
275 Closed meetings (1) A local government or committee may resolve that a meeting be closed to the public if its councillors or members consider it necessary to close the meeting to discuss—
(a) the appointment, dismissal or discipline of employees; or (b) industrial matters affecting employees; or (c) the local government’s budget; or (d) rating concessions; or (e) contracts proposed to be made by it; or (f) starting or defending legal proceedings involving the local government; or (g) any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; or (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
(2) A resolution that a meeting be closed must state the nature of the matters to be considered while the meeting is closed.
(3) A local government or committee must not make a resolution (other than a procedural resolution) in a closed meeting.” GENERAL MEETING
TO BE HELD WEDNESDAY, 16 AUGUST 2017 AT 5.30 PM
CTRC BOARD ROOM, 12 MOSMAN STREET, CHARTERS TOWERS
MEETING AGENDA
1. Opening of meeting ...... 1 2. Attendance/apologies ...... 1 Close of Meeting for Confidential Reports ...... 1 The meeting will be opened for the taking of resolutions...... 1 3. Prayer ...... 1 4. Deputations ...... 1 5. Declarations of interest ...... 1 6. Confirmation of minutes ...... 2 7. Mayor’s and councillors’ reports ...... 40 8. Business arising from previous meeting minutes ...... 40 9. Reports for consideration – confidential: Utilities & Facilities ...... 40 Corporate Services ...... 40 Office of the Chief Executive Officer ...... 40 10. Reports for consideration - Utilities & Facilities...... 41 11. Reports for consideration – Planning & Sustainable Development ...... 49 12. Reports for consideration – Roads Infrastructure ...... 60 13. Reports for consideration – Corporate Services ...... 70 14. Reports for consideration – Office of the Chief Executive Officer ...... 103 15. Mayoral minute ...... 121 16. Close of meeting...... 121
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 1 of 121 1. OPENING OF MEETING
2. ATTENDANCE/APOLOGIES
Close of Meeting for Confidential Reports
In accordance with the Local Government Regulation 2012 S275, the meeting will be closed to discuss the following confidential reports:
9.1 Request for Review of entrance fees and opening hours – Kennedy Regiment Memorial Pool
9.2 Notice of Intention to Sell due to non-payment of rates – L5/SP174928, Parish of Charters Towers, Charters Towers, A/n 10922-9
9.3 Notice of Intention to Sell due to non-payment of rates – L14/RP731516, Parish of Hervey, Hervey Range – A/n 20065
9.4 Notice of Intention to Sell due to non-payment of rates –L2/MPH1685 Parish of Charters Towers, Charters Towers – A/n 10969
9.5 Notice of Intention to Sell due to non-payment of rates – L31/M2611, Parish of Cressbrook, Mingela A/n 20102
9.6 Notice of Intention to Sell due to non-payment of rates –L74/CT18232, Parish of Charters Towers, Charters Towers – A/n 10401
9.7 Notice of Intention to Sell due to non-payment of rates – L158/RP895220, Parish of Greenvale, Greenvale – A/n 21261-14
9.8 Notice of Intention to Sell due to non-payment of rates – L57/CP847445, Parish of Ravenswood, Ravenswood – A/n 20256
The meeting will be opened for the taking of resolutions.
3. PRAYER
Rev’d Luke Smallwood is scheduled to attend on behalf of the Ministers’ Fraternal.
4. DEPUTATIONS
5. DECLARATIONS OF INTEREST
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 2 of 121 6. CONFIRMATION OF MINUTES
Minutes of General Meeting held 19 July 2017 Minutes of Special Meeting held 31 July 2017 Minutes of Statutory Budget Meeting held 31 July 2017.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 3 of 121
MINUTES of the GENERAL MEETING of CHARTERS TOWERS REGIONAL COUNCIL held Wednesday 19 July 2017
Commencing at 5.32pm
UNCONFIRMED
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 4 of 121
Contents
Item Page 1. Opening Of Meeting ...... 1 2. Attendance/Apologies ...... 2 3. Prayer ...... 2 4. Deputations ...... 2 5. Declarations Of Interest ...... 1 6. Confirmation Of Minutes ...... 1 7. Mayor’s And Councillors’ Reports ...... 1 8. Business Arising From Previous Meeting Minutes ...... 4 9. Confidential Reports ...... 4 10. Reports For Consideration – Utilities & Facilities ...... 6 11. Reports For Consideration – Planning & Sustainable Development ...... 7 12. Reports For Consideration – Roads Infrastructure ...... 18 13. Reports For Consideration – Corporate Services ...... 20 14. Reports For Consideration – Office Of The Chief Executive Officer ...... 22 15. Mayoral Minute ...... 24 16. Questions Without Notice ...... 25 17. Close Of Meeting ...... 25 18. Annexures To Minutes ...... 26
UNCONFIRMED
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 5 of 121 1. OPENING OF MEETING The Meeting was opened at 5.32pm by Mayor ER Schmidt.
Present: Councillors: Cr ER Schmidt (Mayor) Cr S Bennetto (Deputy Mayor) Cr MJ Power Cr AP Barr Cr BGW Maff Cr MJ Bailey Cr GJ Lohmann
Officers: Mr B Davidson – Interim Chief Executive Officer Mrs M Taylor – Director Utilities & Facilities Mr L Jensen – Director Planning & Sustainable Development Mr C Scott – Director Roads Infrastructure Mrs B Blokland – Coordinator Financial Reporting & Ops Mrs H Dixon – Corporate Governance Officer Mrs D Von Wald – Governance Officer ______
Item 9.3 Lincoln Springs Access Determination
Resolution No.: 2275
Moved: Cr AP Barr Seconded: Cr BGW Maff
That the matter listed for discussion at Item 9.3 “Lincoln Springs Access Determination” be discussed in the Open Section of the Meeting.
CARRIED
UNCONFIRMEDCLOSE OF MEETING
Resolution No.: 2276
Moved: Cr GJ Lohmann Seconded: Cr S Bennetto
That in accordance with Section 275 of the Local Government Regulation 2012, the General Meeting be closed to the public at 5.33 pm for discussion of the following matters:
(e) Contracts proposed to be made by it (Items 9.1 and 9.2).
CARRIED
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 6 of 121 OPENING OF MEETING
Resolution No.: 2277
Moved: Cr GJ Lohmann Seconded: Cr MJ Bailey
That the meeting be opened at 6.29pm for the taking of resolutions.
CARRIED
2. ATTENDANCE/APOLOGIES
Councillors: Cr ER Schmidt (Mayor) Cr S Bennetto (Deputy Mayor) Cr MJ Power Cr AP Barr Cr BGW Maff Cr MJ Bailey Cr GJ Lohmann
Officers: Mr B Davidson – Interim Chief Executive Officer Mrs M Taylor – Director Utilities & Facilities Mr L Jensen – Director Planning & Sustainable Development Mr C Scott – Director Roads Infrastructure Mrs B Blokland – Coordinator Financial Reporting & Ops Mrs H Dixon – Corporate Governance Officer Mrs D Von Wald – Governance Officer
Pastor Tom Strachan attended on behalf of the Ministers’ Fraternal.
Apologies: Mrs T Power – Director Corporate Services
Members of the Gallery: W Edwards Dominique Everard-Shepley B Hytch UNCONFIRMEDIan Jaques M Manly Dianne Wright Rex Turner Arthur Wright
3. PRAYER Pastor Strachan delivered an opening prayer. Pastor Strachan departed the meeting at 6.32pm
Ms Morgan Oss, The Northern Miner, joined the meeting at 6.33pm.
4. DEPUTATIONS
No deputations were scheduled.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 7 of 121 5. DECLARATIONS OF INTEREST
Cr Bennetto declared a perceived conflict of interest in the matter to be discussed at Item 11.1, Round 2, 2017/18 Community Grants Program, due to her membership of the ICPA Committee, who are grant applicants. Cr Bennetto advised this interest is not of sufficient significance to lead her to make a decision contrary to the public interest. Cr Bennetto advised she would remain in the meeting during the discussion and voting on the matter.
Cr Lohmann declared a perceived conflict of interest in the matter to be discussed at Item perceived conflict in 11.8, Parking Regulations, as a family member who has a business in that location may be impacted. Cr Lohmann advised he has determined the interest is not of sufficient significance to lead to making a decision contrary to the public interest and will remain in the meeting during the discussion and voting on the matter.
Cr Bailey declared a perceived conflict in the matter to be discussed at Item 11.9, Sewerage Connection Costs for the Women’s Shed, due to his membership of the Men’s Shed. Cr Bailey advised this interest is not of sufficient significance to lead him to make a decision contrary to the public interest. Cr Bailey advised he would remain in the meeting during the discussion and voting on the matter.
6. CONFIRMATION OF MINUTES
Minutes of General Meeting held 21 June 2017.
Resolution No.: 2278
Moved: Cr GJ Lohmann Seconded: Cr BGW Maff
That the Minutes of the General Meeting held 21 June 2017 be confirmed.
CARRIED
7. MAYOR’S AND COUNCILLORS’ REPORTS UNCONFIRMED Mayor Schmidt’s report to Council on Mayoral activities 22.06.17 to 19.07.17:
I table my calendar for the period indicated and make the following comments. Firstly, I would like to thank Councillor Bennetto and all of council along with Bruce Davidson and all other staff for allowing me the opportunity to take some leave since the previous meeting.
The time away was a chance to recharge and come back revitalized. I am pleased to say that all ran smoothly in my absence.
22.June to 9 July On leave 10 July Preliminary Budget meeting NQLGA Conference planning Monthly meeting Dalrymple Villa 11 July Conversation with NBN rep Teleconference preliminary discussions re new CEO appointment Meeting with One Act Play proponents from Townsville
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 8 of 121 Phone discussion with consultant Launch of Singapore Insights Delegation 12 July RED ROC Agricultural Group Discussions re Bush Councils conference being held in Charters Towers in August Discussion with PSD Director and Manager re NQ Regional Plan Follow up on noise issues at Pentland 13 July Meet with owner caravan park re free camping Attended Voice of Gold choir recital at the World Theatre 14 July Attended along with Leo Jensen the senate inquiry into the proposed compulsory acquisition of grazing land by the ADF 17 July Meeting with consultants re the organizational review and restructure proposal NQLGA teleconference Monthly meeting of Chamber of Commerce and Mines 18 July Meeting with Tracey Murphy 4GC Meeting with Transport & Main Roads Auditor Teleconference with Inspector General Emergency Management re Capability Review 19 July Discussions with Consultants and councillors re the proposed review and restructure Meeting Columba College re Confraternity 2018 Discussion s with ADF and Chamber of Commerce re Defence socio economic report This General meeting.
Cr S Bennetto reported on: 23 June Update from Dept Ag re one stop shop website 4 July Meeting with Tracey Murphy radio 4GC 5 July Meeting with WIN news Meeting with Director General of Dept State Development 7 July Discussion with Marnie Taylor re Big Rocks progress Turning of the Sod for Tennis Court reconstruction 10 July Preliminary Budget Meeting 11 July CEO recruitment – candidate assessment Meeting with TSV Friends of the Theatre re One Act Play festival 19 July Organisational Structure/Review session with Stephen Blackadder Associates Confraternity 2018 presentation by Columba CC Presentation from Dept Defence re release of economic impact study.
Cr MJ Power attended meetings regarding: NationalUNCONFIRMED Trust Management Committee Meeting 2017/18 Budget preparations Organisational review 2017 Confraternity Shield Carnival preparations Discussions with ratepayer regarding water tariffs Discussion with ratepayer regarding a dog issue All markets in the region attended Visits to Planning and Sustainable Development Discussion with owner regarding a building permit Discussion re shed siting with ratepayer Various and numerous general discussions with ratepayers
Cr GJ Lohmann reported on: 23June Meeting with Department of Agriculture & Fisheries 23 June Meeting with NQ sports representatives 26 June Meeting with Show Committee Executive & Director P&F 26 June Show Committee Meeting
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 9 of 121 28 June Meeting with Zara Clark Museum & Deputy Mayor 28 June Kudjala Aboriginal Trust land handover 29 June Meeting with Senator Matt Canavan 1 July RADF meeting 2 July NAIDOC flag raising ceremony 2 July Combined Churches function/concert 5 July Meeting State Development Director General, Michael Schaumburg 10 July Preliminary Budget Meeting 10 July Lions Club re Billy Cart meeting 11 July Meeting with NBN co. 12 July Dogs of Charters Towers award announcement 13 July Pentland Progress Association meeting 13 July Friends of the Theatre foyer recital 19 July Meeting with Stephen Blackadder & co 19 July Columba Catholic College Confraternity update 19 July ADF update
Cr BGW Maff reported on: 25 June Centenary Park Markets 10 July Preliminary Budget Meeting CTRC 11 July Discussions/Meeting re Western Games 13 July. Review of Payce sports star bursary awards 14 July NQSF Forum Meeting and NQSF Board Meeting 19 July Blackadder – Organisational Review 19 July Columba College – Confraternity 2018 Update 19 July ADF – Socio-Economic Update
Deputy Mayor S Bennetto reported on: 23 June Update from Dept Ag re one stop shop website 4 July Meeting with Tracey Murphy radio 4GC 5 July Meeting with WIN news Meeting with Director General of Dept State Development 7 July Discussion with Marnie Taylor re Big Rocks progress Turning of the Sod for Tennis Court reconstruction 10 July Preliminary Budget Meeting 11 July CEO recruitment – candidate assessment Meeting with TSV Friends of the Theatre re One Act Play festival 19 July Organisational Structure/Review session with Stephen Blackadder Associates Confraternity 2018 presentation by Columba CC Presentation from Dept Defence re release of economic impact study.
Cr MJ Bailey reported on:UNCONFIRMED 22 June Jim Kelly Hell’s Gate Soil Testing 23 June Council Auction Dept of Agriculture & Fisheries 25 June Centenary Markets 27 June Meeting regarding water charging methodology 29 June Meeting with Senator Matthew Canavan, Minister for Northern Australia 02 July Men’s Shed Meeting / Steve Grace 05 July Meeting with Mr Michael Schaumburg, Director General Department of State Development 07 July 2017/18 Budget preparations 10 July 2017/18 Preliminary Budget meeting 11 July Presentation regarding NBN roll out 19 July Meeting regarding organisational review Meeting with Columba Catholic College re 2018 Confraternity Shield preparations
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 10 of 121
Resolution No.: 2279
Moved: Cr S Bennetto Seconded: Cr GJ Lohmann
That Councillors’ activities reports for June – July 2017 be tabled and accepted as read.
CARRIED
8. BUSINESS ARISING FROM PREVIOUS MEETING MINUTES
There was no Business Arising from Previous Meeting Minutes.
9. CONFIDENTIAL REPORTS
UTILITIES & FACILITIES
9.1 T013/17 – Lease of Henry’s Café and Restaurant
EXECUTIVE SUMMARY Consideration of the submissions for T013/17 - tender for leasing of Henry’s Café and Restaurant.
OFFICER’S RECOMMENDATION That Council: Decline the two submissions received for T013/17 for the leasing of Henry’s Café and Restaurant; and Explore other options to lease the premises through listing with local real estate agents and further afield with commercial real estate agents or business brokers.
Resolution No.: 2280
Moved: Cr GJ Lohmann Seconded: Cr MJ Bailey UNCONFIRMED That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENTS • Officer’s Report Document No. 1107833.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 11 of 121 Planning & Sustainable Development
9.2 Quotation Q009/17 - Operational Review – Dalrymple Saleyards
EXECUTIVE SUMMARY This report presents the outcomes of the assessment of quotations received for the Saleyard Operational Review and recommends a preferred supplier to undertake the review.
OFFICER’S RECOMMENDATION That Council: 1. Accept the quotation submission by Out Cross Agribusiness Pty Ltd for the sum of $44,000.00 (inclusive of GST) to undertake Q009/17 – Saleyard Operational Review.
Resolution No.: 2281
Moved: Cr MJ Power Seconded: Cr S Bennetto
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officers Report ECM Document No 1107140.
9.3 Lincoln Springs Access Determination
EXECUTIVE SUMMARY This report attempts to address the ongoing issues regarding access to Lincoln Springs. This matter has consumed an inordinate amount of Councillors’ and Council Officers’ time over the last few years and requires determination.
OFFICER’S RECOMMENDATION That Council: Maintain only one (1) access to Lincoln Springs, that being the Camel Creek to Lincoln Springs Road; Resolves that the Mt Fox to Lincoln Springs Road remain closed to all traffic pursuant to the Local GovernmentUNCONFIRMED Act 2009; Resolves to maintain the status quo regarding the off-alignment sections and permitted gate on the Camel Creek to Lincoln Springs Road and the Valley of Lagoons Road; or Resolves to negotiate with the Lessee of Camel Creek for a simultaneous opening and closure to realign the Camel Creek to Lincoln Springs Road and the adjacent section of the Valley of Lagoons Road within a road reserve, in consideration of the following: o The offering of reasonable compensation to the Lessee of Camel Creek, determined in consultation with the Mayor, CEO and Director Roads Infrastructure; and o That the permitted gate maintained by the Lessee of Camel Creek be removed and replaced by a grid structure compliant with Council’s policy, at cost to Council. The grid will then become the property of Camel Creek (as beneficiary) and be maintained by them in accordance with Council’s policy. Resolves that no further actions will be taken with regard to accessing Lincoln Springs via the Camel Creek to Lincoln Springs Road, except in the event where
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 12 of 121 activities interfere with the operation of the road, or contravene the Local Government Act 2009. Resolves to inform both parties of these decisions.
OFFICER’S AMENDED RECOMMENDATION That Council: Maintain only one (1) access to Lincoln Springs, that being the Camel Creek to Lincoln Springs Road; Resolves that the Mt Fox to Lincoln Springs Road remain closed to all traffic pursuant to the Local Government Act 2009; Resolves to negotiate with the Lessee of Camel Creek for a simultaneous opening and closure to realign the Camel Creek to Lincoln Springs Road and the adjacent section of the Valley of Lagoons Road within a road reserve, in consideration of the following: o The offering of reasonable compensation to the Lessee of Camel Creek, determined in consultation with the Mayor, CEO and Director Roads Infrastructure; and o That the permitted gate maintained by the Lessee of Camel Creek be removed and replaced by a grid structure compliant with Council’s policy, at cost to Council. The grid will then become the property of Camel Creek (as beneficiary) and be maintained by them in accordance with Council’s policy. Resolves that no further actions will be taken with regard to accessing Lincoln Springs via the Camel Creek to Lincoln Springs Road, except in the event where activities interfere with the operation of the road, or contravene the Local Government Act 2009. Resolves to inform both parties of these decisions.
Resolution No.: 2282
Moved: Cr MJ Bailey Seconded: Cr AP Barr
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 810073 January 2014 • Officer’s Report Document No. 1008270 October 2015 • Officer’s Report Document No. 1021808 November 2015
UNCONFIRMED 10. REPORTS FOR CONSIDERATION – UTILITIES & FACILITIES
10.1 Mabel Mill Assay Office Ravenswood – sponsorship of funding application
EXECUTIVE SUMMARY Seeking Council’s support to sponsor a grant application for urgent repairs and the addition of a tourist feature at the Mabel Mill Assay Office area, Ravenswood.
OFFICER’S RECOMMENDATION That Council: Endorse the action of the Interim Chief Executive Officer in confirming Council’s sponsorship of the application for funding under Round Two – Heritage Conservation, of the Community Sustainability Action grants, which had been lodged with the Department of Environment and Heritage Protection by the Ravenswood Restoration
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 13 of 121 and Preservation Association, with in-kind assistance and project management support from Carpentaria Gold.
Resolution No.: 2283
Moved: Cr GJ Lohmann Seconded: Cr MJ Bailey
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officers Report Document # 1107390
______
11. REPORTS FOR CONSIDERATION – PLANNING & SUSTAINABLE DEVELOPMENT
11.1 Round One 2017/2018 – Community Grants Programme
EXECUTIVE SUMMARY 16 submissions have been received for Round One – 2017/2018 of the Community Grants Programme.
OFFICER’S RECOMMENDATION That Council: 1. Approve the following applications to the amounts specified as follows, subject to budget allocation at Council’s Budget Meeting on 31 July 2017: Charters Towers 60 & Better Program Inc o 2017 Seniors Week activities (subject to conditions)– $3,000 Charters Towers Baptist Church (Friends of the Theatre Inc) o 2017 Community Carols – $1,000 Charters Towers Bowls Club Inc o Engagement of consultant to assist with merging of three (3) bowls clubs in Charters Towers – $5,000 ICPA - Charters Towers Branch (ICPA – Qld Inc) o 2017 Fit for Rural Futures’ Camp – $5,000 Columba Catholic College Confraternity Committee (CCC P&F) o 2018 ConfraternityUNCONFIRMED Rugby League Carnival – $5,000 Dalrymple Regional Lions Club Inc o Towers Hill Billy Cart Derby – $1,154 & $738 in-kind Charters Towers Performing Arts Festival Association o 2017 Charters Towers Eisteddfod– $5,000 Ewan Amateur Turf Club Inc o Purchase of chairs for Ewan Races – $5,000 Charters Towers & Dalrymple Fish Stocking Group o 2017 Inland Barra Fishing Classic – $500 in-kind Charters Towers & Surrounding Districts Netball Association Inc o 2017 Charters Towers Junior Netball Carinval – $3,659 Charters Towers Patchwork & Quilting Group Inc o Waiver of fees for hire of Gold & Beef Rooms – $1,596 in-kind Pentland Race Club Inc o Upgrade kitchen facilities at the Pentland Race Club – $3,000 in-kind Sutherland Park Campdraft Association Inc o Water use at Sutherland Park Campdraft grounds – $1,733 in-kind
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 14 of 121 Towers Jockey Club Inc o Assistance with local race meetings – $857 & $491 in-kind Charters Towers Women of the Outback Shed Inc o Water connection fees to shed – $2,000 in-kind
TOTAL $34,670 in monetary value + $10,058 in-kind $44,728
Resolution No.: 2284
Moved: Cr MJ Bailey Seconded: Cr AP Barr
That the Officer’s recommendation be adopted.
CARRIED
Director Planning & Sustainable Development Mr Leo Jensen noted that this funding is subject to approval at the 2017/18 Statutory Budget Meeting.
REFERENCE DOCUMENT • Officer’s Report Document No. 1106491.
______
11.2 Council’s 2017/18 Financial Year Annual Financial Contribution to Townships
EXECUTIVE SUMMARY Council’s annual financial contributions to Township Associations have traditionally been made available to assist the Associations in providing services and supporting their community needs, in conjunction with and/or additional to services provided by Council. In April, 2017, Council requested all relevant Associations to provide an amount they required from Council to contribute for the 2017/18 financial year, describing how these funds are to be expended. This report recommends appropriate amounts be made to the respective Associations within the approved and allocated budget.
OFFICER’S RECOMMENDATION That Council: A. Note the initial request amounts requested by the respective Associations and the subsequent variations recommended to ensure the approved budget allocation of $45,000 for the 2017/18 Financial Year is not exceeded; and
B. Approve the followingUNCONFIRMED amounts as listed herein, subject to the recommended 2017/18 Council budget being approved and adopted at the Special Budget meeting to be held on the 31st July 2017
o Pentland Progress Association $10,145.00 o Homestead Progress Association $5,565.00 o Greenvale Progress Association $7,100.00 o Hervey Range Community Association $7,000.00 o Ravenswood Restoration & Preservation Association $15,190.00 Total $45,000.00
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 15 of 121 Resolution No.: 2285
Moved: Cr BGW Maff Seconded: Cr GJ Lohmann
That Council defer its consideration of the 2017/2018 financial contribution to the Township Associations, to allow further consideration of the responsibility and payments relating to insurance and audit.
Crs Maff, Bennetto and Lohmann voted in favour of the motion. Crs Power, Barr and Bailey voted against the motion. Mayor Schmidt voted in favour of the motion.
CARRIED
REFERENCE DOCUMENT • Officer’s Report – ECM Document No. 1107527.
11.3 Naming of the three (3) roads within Goldtower Development, Queenton
EXECUTIVE SUMMARY Applicant’s Naming Proposal for Three (3) Roads within Previously Approved MC15/181 – Preliminary Approval for Material Change of Use - Goldtower Development - Lots 1 & 4 on MPH21688, Lot 1 on MPH1502, Lot 1 & 2 on MPH32538, Lots 4 & 61 on SP242554, Lot 139 on SP132624, located at 34-58 New Queen Road, Queenton.
OFFICER’S RECOMMENDATION That Council: 1. Approve the Name “Goldtower Street” for Road 1, 2. Recommend the Name “Cavey Court” for Road 2, 3. Recommend the Name “Ben Lane” for Road 3; and 4. Adopt the approved and recommended names once the application for simultaneous road closure (Ben Street and Cavey Road) and road opening (Road 1, Road 2 and Road 3) is approved by Department of Natural Resources and Mines.
Resolution No.: 2286
Moved: Cr MJ Power Seconded: Cr BGW Maff UNCONFIRMED That the Officer’s recommendation be adopted.
CARRIED Cr MJ Bailey recorded a vote against the recommendation.
Cr Bailey asked about an access from New Queen Road and Director Planning & Sustainable Development Leo Jensen advised the entrance will be where the access currently sits for the time being. Mr Jensen confirmed the New Queen Road access is still subject to transport regulations and native title issues. It is anticipated this will be resolved in time.
REFERENCE DOCUMENT Officer’s Report - ECM Document No. 1107450
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 16 of 121 11.4 Round 3 2016/2017 Charters Towers Regional Arts Development Fund (CTRADF) Committee Recommendations
EXECUTIVE SUMMARY Six (6) applications were received for the third funding round for the 2016/2017 financial year. The applications (including support material) and Committee Assessment Sheets were forwarded to the RADF Committee members via email and in person to address the assessment of the applications. Committee members responded by attending the Round 3 meeting in person or completing the Committee Assessment Sheets and returning them to the RLO for collation prior to the meeting if unable to attend. All six (6) applications were approved by the CTRADF Committee.
OFFICER’S RECOMMENDATION That Council: A. Endorse the recommendation of the Charters Towers Regional Arts Development Fund Committee to approve the undermentioned applications for funding:
Recommended Grant Applicant Project Amount Greenvale & District Senior Acrylic Landscape Painting Workshop $2,072 Citizens Club Inc. Shenton Gregory Music for the 21st Century with Shenzo $4,485 Robyn Muller Auspiced by 1918-2018 One Hundred Poppies & Mosaic Pentland Progress Project $3,384 Association Inc. Kurtis West Auspiced by Pacific Honours Ensemble Program $2,784 P & K West Rossina Moore Inside-out Outside-in Photo Walks Project $2,984 Towers Arts Incorporated Draw the Line – Artist in Residence $7,480
Total funding recommended - $23,527.40 inc GST
Resolution No.: 2287
Moved: Cr GJ Lohmann Seconded: Cr S Bennetto
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report ECM DocUNCONFIRMED # 1107184
11.5 Visitor Statistics and Surveys
EXECUTIVE SUMMARY Monitoring visitor traffic, visitor habits and trends of the Charters Towers primary market segment assists Council in directing its investment in the visitor economy and visitor services in the most efficient and effective way, within budgetary parameters.
The information collected also allows local performance indicators to be used to compare industry and market trends with national, state and other regional areas and to ensure key services provided are delivered to, if not beyond, the expectation of the visitor and of the Charters Towers local government area’s business and general community.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 17 of 121 OFFICER’S RECOMMENDATION That Council: A. Note the content of the Visitor and Statistics Survey Report as tabled.
Resolution No.: 2288
Moved: Cr S Bennetto Seconded: Cr GJ Lohmann
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report – ECM Document No. 1107780 ______
11.6 Film Activity Attraction
EXECUTIVE SUMMARY In a bid to improve the profile to the global film production sector and the potential for Charters Towers region to attract such activity, Charters Towers Regional Council sought and achieved “Film-Friendly” status with Screen QLD in 2015.
Further activities are required to ensure possible interest is met with a filming-ready area, able to provide demands of in-location filming production and film crews. Amongst other offerings, an up-to-date local area “Crew and Creative” database reflects the extent to a region’s potential to fulfil requirements and provide cost-efficiencies in filming, influencing decisions by producers in location selection. The development of this database has been the next step in efforts to better position the Charters Towers region in a selection process, thereby bettering the region economically through any filming activity periods and gaining enviable publicity through broadcasting and screening times.
OFFICER’S RECOMMENDATION That Council: A. Note the content of this report and the efforts being made to promote the region as “Film Friendly”.
Resolution No.: 2289
Moved: Cr BGW Maff Seconded: Cr S BennettoUNCONFIRMED
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report – ECM Document No. 1107781
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11.7 National Survey on Local Government Tourism Spend
EXECUTIVE SUMMARY Local government’s role and contribution to the tourism and the visitor economy, on both the supply and demand side, is significant across Australia. The Australian Regional Tourism
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 18 of 121 Network (ARTN) 2017 have recently released results from a survey undertaken in 2016 on “Local Government Spend on Tourism” that provides a clear picture of the actual financial contribution across the areas of visitor services, events, promotion, marketing, infrastructure and product development.
OFFICER’S RECOMMENDATION That Council: A. Note the Report on findings of the national survey conducted by the Australian Regional Tourism Network on local government spend in tourism.
Resolution No.: 2290
Moved: Cr GJ Lohmann Seconded: Cr AP Barr
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report – ECM Document No. 1107786
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11.8 Proposal to Implement Parking Regulations in Mosman Street and Elizabeth Street
EXECUTIVE SUMMARY This report seeks Council’s approval to implement varied parking regulations in Mosman Street and Elizabeth Street.
OFFICER’S RECOMMENDATION That Council: A. Resolve to introduce a two (2) hour parking period limitation to the effect that parking a vehicle in a designated parking area for a time longer than the maximum time (2 hours) indicated would constitute an offence in the following locations: • Mosman Street between Lee Street and Mary Street; and • Elizabeth Street between Mosman Street and Rutherford Lane.
B. Parking limitations to apply between the hours of 8.00am and 5.00pm on weekdays and 8.00am and UNCONFIRMED1.00pm on weekends.
OFFICER’S AMENDED RECOMMENDATION That Council: A. Resolve to introduce a two (2) hour parking period limitation to the effect that parking a vehicle in a designated parking area for a time longer than the maximum time (2 hours) indicated would constitute an offence in the following locations: • Mosman Street between Lee Street and Mary Street; and • Elizabeth Street between Mosman Street and Rutherford Lane.
B. Parking limitations to apply between the hours of 8.00am and 5.00pm from Mondays to Fridays and 8.00am and 1.00pm on Saturdays.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 19 of 121 Resolution No.: 2291
Moved: Cr GJ Lohmann Seconded: Cr BGW Maff
That the Officer’s amended recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 1107859.
______
11.9 Provision of Sewerage Infrastructure at Mosman Park
EXECUTIVE SUMMARY Consideration of the provision of sewerage infrastructure to service the Men’s Shed and Women’s Shed at Mosman Park, 1 – 33 Lister Street, Charters Towers (L233/CT18251). The matter was reported to the 21 June 2017 Ordinary Meeting however was deferred for the officer to provide further information on the incremental cost between what would have been expended originally by Council on the connection of services to the Men’s Shed from the 2011 resolution and the current cost of connecting services to the Women’s Shed.
OFFICER’S RECOMMENDATION That Council: A: Advise the Women of the Outback Shed Inc. that the cost of providing access to Council’s reticulated sewerage infrastructure equates to $10,272.90 which reflects the incremental cost to service the Women’s Shed, had the Men’s Shed been connected previously.
Resolution No.: 2292
Moved: Cr GJ Lohmann Seconded: Cr AP Barr
That the Officer’s Recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report – ECMUNCONFIRMED Document No. 1107851.
______
11.10 MC17/04 – Material Change of Use (Multiple Units)
EXECUTIVE SUMMARY The proposed development has been lodged on behalf of Sri Sri Sri Siddhivinayaka by Milford Planning Consultants. The development is proposed over three adjoining lots commonly described as 1 - 5 St. Gabriel’s Close, Richmond Hill. The proposed development permit is for the conversion of an existing building into a multiple unit complex. The complex is proposed to comprise of three two-bedroom units and two three-bedroom units.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 20 of 121 OFFICER’S RECOMMENDATION That Council: A. Approve the application for Development Permit for Material Change of Use– Multiple Units, made by Milford Planning Consultants on behalf of Sri Sri Sri Siddhivinayaka, on L1/SP258133, L2/SP258133 and L3/SP258133, located at 1 - 5 St. Gabriel’s Close, Richmond Hill, subject to the following conditions:
Condition Condition Timing Number Approved Plans 1 The approved development must be completed and At all times maintained generally in accordance with the approved drawings and documents: • Site Plan – Drawing Number: 2016-095/A01.02 Issue: A Date: 18/05/2017 • Ground Floor Plan Drawing Number: 2016- 09/A02.02 Issue: A Date: 18/05/2017 • Elevations Drawing Number: 2016-095/A04.01 Issue: A Date: 18/05/2017 • Sections Drawing Number: 2016-095/A05.01 Issue: A Date: 18/05/2017 • Landscaping Details Drawing Number: 2016- 095/A15.02 Issue: A Date: 18/05/2017 • Landscaping Plan Part B Drawing Number: 2016- 095/A15.03 Issue: A Date: 18/05/2017 • Vehicle Turning Circles Drawing Number: 2016- 095/A15.07 Issue: A Date: 18/05/2017 General 2 Comply with all of the conditions of this Development Prior to the Approval and maintain compliance for the duration of the commencement approved use. of the use and thereafter 3 Exercise the approval and complete all associated works, Prior to the including any relocation or installation of services, at no cost commencement to Council. This includes but is not limited to any potential of the use upgrade of the existing water line service if required for operational purposes. 4 Where any conflict exists between the Conditions of this At all times Decision Notice and details shown on the Approved Plans, the Conditions prevail. 5 Alterations to public utilities, mains and services made Prior to the necessaryUNCONFIRMED in connection with any of the works arising from commencement this approval including works to restore and reinstate all of the use roads are to be completed at no cost to Council. 6 Unless otherwise stated, all work must be designed, At all times constructed and maintained in accordance with any relevant local government policies, guidelines and standards applicable at the time the works are approved to be undertaken. Crossover 7 The crossover must be constructed to comply with the At all times dimensions, gradients and specifications as indicated on Council’s Standard Drawing CTRC - 002 Urban Driveways. Crossover, driveway and parking 8 All vehicle access and manoeuvring areas are to be sealed At all times with a dust free surface (concrete/asphalt/bitumen/compacted gravel). Car parking
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 21 of 121 9 All car parking spaces are to be compliant with AS2890.1 At all times Parking facilities-Off-street car parking. The parking spaces are to be clearly delineated by lines and where appropriate the installation of the bollards and wheel stops. 10 Ensure car parks are sufficiently lit to enable visibility of all At all times external edges all external light is to be in accordance with AS4282: The control of obtrusive effects of outdoor lighting. Visitor parking 11 Provide an additional 2 (two) visitor car parking spaces At all times compliant with AS2890.1 Parking facilities-Off-street car parking behind the building line. Sewerage and plumbing 12 In accordance with the Australian/New Zealand Standard Prior to the Plumbing and Drainage Part 2: Sanitary plumbing and commencement drainage the proposed multiple unit development requires of the use the following: • Each individual unit is required to have a separate hot water heater; and • Each individual unit is required to have a separate overflow relief gully. Water facilities 13 The existing water service is to be upgraded to a 32mm Prior to the service in accordance with the Charters Towers Planning commencement Scheme Version 2 and the standards relevant to the work. of the use Water and sewerage 14 Each unit is to be connected to Council’s reticulated water Prior to the supply network and reticulated sewerage network including commencement payment of any applicable connection fees. of the use Environmental 15 Erosion and sedimentation control management is to be During undertaken and maintained for the site to prevent soil construction erosion within the site and sedimentation runoff to watercourses and Council’s storm water drainage system. 16 Hours of construction must be in accordance with the During provisions of any relevant local law or, in the absence of any construction relevant local law, the hours of construction must be limited to 0630–1830 Monday to Saturday and not at all on Sunday and public holidays, unless otherwise approved in writing by Council. 17 Construction works must occur so they do not cause During unreasonableUNCONFIRMED interference with the amenity of construction. adjoining premises by reason of noise, vibration, electrical or electronic interference, smell, fumes, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil or otherwise. Landscaping 18 Landscaping and fencing must be completed in accordance Prior to the with the approved plan prior to the commencement of the commencement use and must be maintained at all times in accordance with of the use the plan. 19 Incorporate and maintain the existing established/mature At all times trees in situ onsite. Fencing 20 Provide a minimum of 1.8 metre high screen fencing along Prior to the the side boundary and a 1.8 metre high acoustic fence at the commencement rear. of the use 21 Provide a minimum 1.6 metre high screen fencing to Prior to the delineate the private open space areas of the individual commencement
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 22 of 121 units. of the use Electricity and telecommunications 22 The development is to be connected to an electricity supply Prior to the and telecommunications network. commencement of use Refuse area 23 Refuse bin storage area is to be provided in a screened Prior to the enclosure, adjacent to the principal road frontage of the site. commencement of the use Clothes drying 24 All units are supplied with a clothes drying area of 3m2 in Prior to the addition to private open space or are installed with an commencement electronic drying facilities. of the use End of conditions of approval
Advisory Notes Ongoing use of premises A Failure to ensure compliance with conditions of this Development Approval including Conditions relating to the ongoing use of the premise, and the design and layout of the development may constitute an offence under the Sustainable Planning Act 2009. Works in Road Reserve B Pursuant to section 75 of the Local Government Act 2009, Council’s written approval is required to carry out works on a road, or interfere with a road or its operation. This requirement applies to all Council-controlled roads within its local government area. The process for obtaining approval is set out in Council’s Local Law No. 1 (Administration) 2011. Approval must be obtained prior to the commencement of the works. Aboriginal and Cultural Heritage C The Aboriginal Cultural Heritage Act 2003 and Torres Strait Islander Cultural Heritage Act 2003 require anyone who carries out a land-use activity to exercise a duty of care. Land users must take all reasonable and practicable measures to ensure their activity does not harm Aboriginal or Torres Strait Islander cultural heritage. For further information please visit https://www.datsip.qld.gov.au/people-communities/aboriginal-torres-strait- islander-cultural-heritage/cultural-heritage-duty-care Workplace Health and Safety D Ensure compliance with the Work Health and Safety Act 2011. It states that the project manager/developer is obliged to ensure construction work is planned and managed in a way that prevents or minimises risks to the health and safety of members of the public at or near the workplace during construction work. It is the principalUNCONFIRMED contractor’s responsibility to ensure compliance with the Work Health and Safety Act 2011. It states that the principal contractor is obliged on a construction workplace to ensure that work activities at the workplace prevent or minimise risks to the health and safety of the public at or near the workplace during the work. It is the responsibility of the person in control of the workplace to ensure compliance with the Work Health and Safety Act 2011. It states that the person in control of the workplace is obliged to ensure there is appropriate, safe access to and from the workplace for persons other than the person’s workers. Hours of Work E Hours of construction and construction noise must be in accordance with any relevant local laws and/or the Environmental Protection (Noise) Policy 2008. To the extent there is an inconsistency, whichever is higher prevails. Dust Control F It is the developer’s responsibility to ensure compliance with the Environmental Nuisance of the Environmental Protection Act 1994 which prohibits unlawful environmental nuisance caused by dust, ash, fumes, light, odour or smoke
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 23 of 121 beyond the boundaries of the property during all stages of the development including earthworks and construction. Sedimentation Control G It is the developer’s responsibility to ensure compliance with the Environmental Protection Act 1994 and Schedule 9 of the Environmental Protection Regulation 2008 to prevent soil erosion and contamination of the storm water drainage system and waterways. Noise During Construction and Noise in General H It is the developer’s responsibility to ensure compliance with the Environmental Protection Act 1994. End of advisory notes
SUMMARY OF APPLICATION SITE: Address of Site: 1 – 5 St Gabriels Close Richmond Hill 4820 Real Property L1/SP258133 Description: L2/SP258133 L3/SP258133 Area of Site: L1/SP258133 – 752m2 L2/SP258133 – 2260m2 L3/SP258133 – 737m2 Total: 3749m2 Zone: Residential Zone Name of Suburb: Richmond Hill
APPLICATION: Aspects of Development: Material Change of Use – Development Permit Description of Proposal: Multiple Units (5 Units) Applicant: Milford Planning Consultants Application Reference: MC17/04 Lodgement Date: 19 January 2017 Properly Made Date: 19 January 2017
ASSESSABLE PLANNING SCHEME AND CODES: Planning Scheme: Charters Towers Planning Scheme Version 2 Zone Code Residential Zone Code Land Use Code Vehicle Parking and Access Code
Resolution No.: 2293 UNCONFIRMED
Moved: Cr MJ Power Seconded: Cr GJ Lohmann
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENTS • Officer’s Report ECM Document No. 1107740
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 24 of 121 12. REPORTS FOR CONSIDERATION – ROADS INFRASTRUCTURE
12.1 Road Safety Advisory Committee meeting held 12 June 2017
EXECUTIVE SUMMARY Tabled herewith are the unconfirmed minutes of the Charters Towers Regional Council Road Safety Advisory Committee meeting held 12 June 2017.
OFFICER’S RECOMMENDATION That Council: Receive the unconfirmed minutes of the Charters Towers Regional Council Road Safety Advisory Committee (RSAC) meeting of 12 June 2017.
Resolution No.: 2294
Moved: Cr GJ Lohmann Seconded: Cr AP Barr
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 1107603 ______
12.2 Freestun Road reduction in length from 450 meters to 88 meters
EXECUTIVE SUMMARY Council has identified incorrect road length of Freestun Road within Council’s road register. This was recognised after residents of Freestun Road raised the presence of a registered easement whilst requesting new access to their property. It is recommended that the length of the roadway is reduced in the road register.
OFFICER’S RECOMMENDATION That Council: Reduce the following section of roadway from Council’s road register;
o Freestun Road, Hervey Range (3375) 450 meters to 88 meters Road InfrastructureUNCONFIRMED identified – Floodway at 200 meters (reinforced concrete pipe 4.5m) Resolve to inform the relevant parties of the decision.
Resolution No.: 2295
Moved: Cr GJ Lohmann Seconded: Cr MJ Power
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 1107617
______
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 25 of 121 12.3 Rural Industry Advisory Committee
EXECUTIVE SUMMARY Tabled herewith are the unconfirmed minutes of the Charters Towers Regional Council Rural Industry Advisory Committee meeting minutes held 13 June 2017.
OFFICER’S RECOMMENDATION That Council: Receive the unconfirmed minutes of the Charters Towers Regional Council Rural Industry Advisory Committee meeting of 13 June 2017.
Resolution No.: 2296
Moved: Cr S Bennetto Seconded: Cr AP Barr
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 1107606.
______
12.4 Application for sole suppliers to service rest areas under the 2017/2018 Road Maintenance Performance Contract (RMPC)
EXECUTIVE SUMMARY Council seek to engage Pentland Rural Fire Brigade and Belyando Crossing Service Station as the sole suppliers to service rest areas on the Flinders Highway (West) and Gregory Development Road (South).
OFFICER’S RECOMMENDATION That Council: Accept the quotation from Pentland Rural Fire Brigade to continue to clean the Campaspe and Burra Range Rest Areas, at a cost of $2166.66 GST inclusive per month for the 2017-2018 RMPC;
Accept the quotation from Belyando Crossing Service Station to continue to clean Belyando Rest Area at a cost of $539.00 GST inclusive per month for the 2017-2018 RMPC; and UNCONFIRMED
In accordance with s235 (a) of the Local Government Regulation 2012, resolve ‘it is satisfied that there is only one supplier available’ to supply these services
Resolution No.: 2297
Moved: Cr AP Barr Seconded: Cr MJ Bailey
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 1107560 ______
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 26 of 121 12.5 Requests for Street Lighting
EXECUTIVE SUMMARY Council is in receipt of three requests for street lighting within Charters Towers to improve visibility. Night assessments have been undertaken to determine the recommendation.
OFFICER’S RECOMMENDATION That Council: Proceed with installation at: o Felix Street – Installation of street light on existing pole Inform applicant that following assessment, request for street lighting has been declined: o Gill Street (between High & Boundary Streets) Defer the request at Estate Avenue until the August General Meeting of Council to allow for further investigation.
Resolution No.: 2298
Moved: Cr MJ Bailey Seconded: Cr AP Barr
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 1107892
______
13. REPORTS FOR CONSIDERATION – CORPORATE SERVICES
13.1 Monthly Rating Report
EXECUTIVE SUMMARY The attached report, as at the end of June 2017, provides a summary of the sixth activity report following the levying of the 2016/2017 2nd half yearly rates levies issued on 2 February 2017. Discount closed on Monday 6 March 2017.
OFFICER’S RECOMMENDATIONUNCONFIRMED That Council: Accept the rating report for June 2017 as tabled and as annexed to these Minutes at Annexure “A”.
Resolution No.: 2299
Moved: Cr AP Barr Seconded: Cr BGW Maff
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT Officer’s Report Document No. 1106831.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 27 of 121 13.2 Monthly Financial Reporting
EXECUTIVE SUMMARY A complete summary of Council’s 2016/17 overall financial position, comparing actuals to ‘original and proposed amended budgets’, is presented across the following three consolidated reports.
The aim of this report is to table financial figures to the end of June 30 2017, however, as much of the activity since the beginning of the 2017/18 financial year has been accrued to the 2016/17 ledger, actuals for 2016/17 are continuing to alter. As such, to enable council to have as up-to- date a position as possible, as at 30 June 2017, financials will be lifted on 18 July 2017 and electronic copy reports provided via email.
It should be noted that the final position for depreciation and revaluation in particular will continue to move until final audit; early September.
OFFICER’S RECOMMENDATION That Council: Receive the following reports, presenting the overall financial position of Council for 2016/17, captured on 18 July 2017 and as annexed to these Minutes at Annexure “B”
• Consolidated Cashflow Statement • Consolidated Income Statement • Consolidated Balance Sheet
Refer to the following reports for the overall position of Projects 2016/17, captured on 18 July 2017 • Consolidated Cashflow Statement-Capital Works (Payments for property, plant & equipment) • Consolidated Income Statement-Recurrent Projects (Recurrent Expenses – Special Projects) • Detailed Project Financial report – quarterly update
Resolution No.: 2300
Moved: Cr BGW Maff Seconded: Cr S Bennetto
That the Officer’s recommendation be adopted.
CARRIED UNCONFIRMED REFERENCE DOCUMENT • Officer’s Report Document No. 1108102
______
13.3 Roads Program Reporting
EXECUTIVE SUMMARY The financial position of the Roads Program for the year 2016/17 is presented, together with an itemised listing of all roads to which maintenance has been undertaken.
The aim of this report is to table financial figures to the end of June 30 2017, however, these figures are continuing to alter as accruals come through, with accrued wages being applied on Thursday 13 July. As such, to enable Council to have as up-to-date a position as possible, as at
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 28 of 121 30 June 2017, financials will be lifted from the 2016/17 ledger on 18 July 2017 and electronic copy roads program reports provided via separate email.
OFFICER’S RECOMMENDATION That Council: Receive the following reports representing the 2016/17 Roads Program, captured on 18 July 2017:
1. One page summary of the overall program actuals against proposed amended budget for 2016/17, captured on 18 July 2017.
2. The Roads Infrastructure Works Program identifying 2016/17 actuals plus proposed amended budgets, captured on 18 July 2017.
3. Road Maintenance activity for 2016/17, captured on 18 July 2017.
Resolution No.: 2301
Moved: Cr AP Barr Seconded: Cr BGW Maff
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 1108101
14. REPORTS FOR CONSIDERATION – OFFICE OF THE CHIEF EXECUTIVE OFFICER
14.1 Fourth Quarter Progress Report – CTRC Operational Plan 2016/17
EXECUTIVE SUMMARY Local Government Regulation 2012 S174 (3), requires that a progress report regarding the implementation of Council’s Operational Plan be tabled for Council at quarterly intervals. The 2016/2017 Operational Plan was adopted at the 18 July 2016 Budget Meeting.
The report evidences progress achieved on the targets set, in terms of “How we will measure our performance”.
OFFICER’S RECOMMENDATIOUNCONFIRMEDN That Council: Receive the Quarterly Progress Report, covering April to July 2017, on the 2016/2017 CTRC Operational Plan adopted 18 July 2016, and note the contents therein.
Resolution No.: 2302
Moved: Cr GJ Lohmann Seconded: Cr S Bennetto
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 1107660.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 29 of 121 14.2 Consideration of Attendance at 2017 LGAQ Bush Councils Convention
EXECUTIVE SUMMARY Council is hosting the bi-annual LGAQ Bush Councils Convention from 9-11 August 2017.
OFFICER’S RECOMMENDATION That Councillors: Consider whether they will attend the 2017 LGAQ Bush Councils Convention 9-11 August 2017 and authorise the associated costs of registration.
Resolution No.: 2303
Moved: Cr AP Barr Seconded: Cr GJ Lohmann
That Council authorise the registration of the Mayor and one other elected member at the LGAQ Bush Councils Conference including the conference dinner.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No.1107703.
14.3 Works for Queensland Grants Phase 2
EXECUTIVE SUMMARY Council is requested to select the projects, at an estimated cost of $2.84M, to be nominated under the second release of Works for Queensland program.
OFFICER’S RECOMMENDATION That Council: Endorse the listing of projects for submission to the 2017-19 Works For Queensland funding program, as set out at Attachment 1 to this report.
Resolution No.: 2304
Moved: Cr GJ Lohmann Seconded: Cr AP Barr That the Officer’s recommendationUNCONFIRMED be adopted. CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No 1108558.
14.4 Charters Towers Regional Coat of Arms
EXECUTIVE SUMMARY To change the Crest allocated name from Charters Towers City Council to Charters Towers Regional Council. The formula behind the Crest covers mining, education and rural sectors, and as we are now Charters Towers Regional Council, we are wishing to reallocate the name to fit.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 30 of 121 OFFICER’S RECOMMENDATION That Council: Adopt a new armorial Common Seal with the name of the Regional Council around the perimeter and the shield of the arms in the centre, as annexed to these Minutes at Annexure “C”. Resolve to affix that Common Seal to a Deed Poll Act of Adoption of Arms. The Deed Poll should then, as a matter of public record, be lodged for registration as a deed under the Property Law Act 1974.
Resolution No.: 2305
Moved: Cr GJ Lohmann Seconded: Cr S Bennetto
That the Officer’s recommendation be adopted.
CARRIED
REFERENCE DOCUMENT • Officer’s Report Document No. 1106464
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14.5 Invitation to Nominate a Show Holiday for 2018 for the Whole of Charters Towers Region
EXECUTIVE SUMMARY Council has been invited to nominate a date in 2018, in accordance with the Holidays Act 1983, for the purpose of holding its annual Show Holiday.
OFFICER’S RECOMMENDATION That Council: Nominate 31st July 2018 as its Show Holiday for the whole of the Charters Towers Region.
Resolution No.: 2306
Moved: Cr MJ Power Seconded: Cr AP Barr That the Officer’s recommendationUNCONFIRMED be adopted. CARRIED
______
15. MAYORAL MINUTE
No Mayoral Minutes were tabled.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 31 of 121 16. QUESTIONS WITHOUT NOTICE
16.1 Payment for Gravel
Cr Bailey discussed the matter of payment for rock crushed by Hammer & Co. Director Roads Infrastructure Mr Cameron Scott advised a report will be tabled for the August 2017 General Meeting.
16.2 Slashing and baling of grass at Charters Towers airport.
Cr Bailey asked about slashing and mowing of grass at the Charters Towers Airport. Director Utilities and Facilities Mrs Marnie Taylor advised Council will be resourcing this.
17. CLOSE OF MEETING
There being no further business, the General Meeting closed at 7.39pm.
CONFIRMED BY COUNCIL AT THE GENERAL MEETING HELD ON 16 AUGUST2017.
Mayor 16 August 2017
UNCONFIRMED
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 32 of 121 18. ANNEXURES TO MINUTES
Annexure “A” Item 13.1 [Rating Report for June 2017]
UNCONFIRMED
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 33 of 121 CHARTERS TOWERS REGIONAL COUNCIL RATES AND CHARGES FOR THE FINANCIAL YEAR 2016/2017 1st & 2nd LEVIES 01.07.16 to 30.6.17 30/6/2017
Waste Landfill Commerical Item General Water Sewerage Collection Management Waste Sub Total Excess Water Charge Land Legals Sub Total Fire Levy Total Original '16/17 Levies 1st Levy 5,858,797.71 2,914,644.00 1,673,465.00 518,960.00 73,170.00 5,410.50 11,044,447.21 829,135.32 - - 11,873,582.53 409,717.32 12,283,299.85 Original '16/17 Levies 2nd Levy 5,868,874.04 2,916,120.00 1,675,566.00 519,447.00 73,204.50 5,410.50 11,058,622.04 - 11,058,622.04 411,107.64 11,469,729.68 Credit Supp Levies/Recalculations (166,616.23) (44,131.38) (21,841.72) (8,904.69) (1,269.80) - (242,763.82) (78,806.29) (7.50) - (321,577.61) (8,752.73) (330,330.34) Supplementary Levies/Recalculations 169,744.71 49,129.20 52,357.60 8,789.53 1,213.30 - 281,234.34 6,743.17 1,420.00 450.91 289,848.42 13,083.51 302,931.93 - - - Current Year Gross Levies 11,730,800.23 5,835,761.82 3,379,546.88 1,038,291.84 146,318.00 10,821.00 22,141,539.77 757,072.20 1,412.50 450.91 22,900,475.38 825,155.74 23,725,631.12 Add Interest 99,265.04 28,535.95 13,787.24 4,903.59 1,011.02 19.42 147,522.26 6,277.75 - - 153,800.01 21,707.60 175,507.61 Gross Sub Total 11,830,065.27 5,864,297.77 3,393,334.12 1,043,195.43 147,329.02 10,840.42 22,289,062.03 763,349.95 1,412.50 450.91 23,054,275.39 846,863.34 23,901,138.73 (Levies + Interest) - - - Less: - - - Council Rebates 288,446.67 - - - 288,446.67 - - - 288,446.67 - 288,446.67 Discount 558,583.79 290,962.67 164,470.79 51,423.14 7,192.13 562.50 1,073,195.02 37,303.24 - - 1,110,498.26 - 1,110,498.26 Interest Write Offs 10,920.75 613.57 515.30 210.93 68.29 0.20 12,329.04 272.32 - 980.05 13,581.41 396.97 13,978.38 857,951.21 291,576.24 164,986.09 51,634.07 7,260.42 562.70 1,373,970.73 37,575.56 - 980.05 1,412,526.34 396.97 1,412,923.31 Current Year Nett Levies Payable 10,972,114.06 5,572,721.53 3,228,348.03 991,561.36 140,068.60 10,277.72 20,915,091.30 725,774.39 1,412.50 (529.14) 21,641,749.05 846,466.37 22,488,215.42 Add levies O/S at 30/6/2016 771,609.48 216,585.85 120,316.71 47,501.70 9,301.45 14.14 1,165,329.33 47,678.98 2,356.50 8,857.18 1,224,221.99 158,275.28 1,382,497.27 - - - TOTAL Net O/S Levies payable 11,743,723.54 5,789,307.38 3,348,664.74 1,039,063.06 149,370.05 10,291.86 22,080,420.63 773,453.37 3,769.00 8,328.04 22,865,971.04 1,004,741.65 23,870,712.69 - - - Less Received To Date: - - - Cash Receipts (Current Year) 10,454,185.50 5,465,875.56 3,182,459.56 984,992.30 138,202.18 9,317.27 20,235,032.37 731,454.10 2,086.51 1,382.20 20,969,955.18 768,993.43 21,738,948.61 Credit Supp Levies/Recalcs ------State Subsidy (Current Year) 198,257.72 3,234.40 88.28 568.78 30.70 6.92 202,186.80 - - - 202,186.80 - 202,186.80 ------Balance 1,091,280.32 320,197.42 166,116.90 53,501.98 11,137.17 967.67 1,643,201.46 41,999.27 1,682.49 6,945.84 1,693,829.06 235,748.22 1,929,577.28 Arrears See Below ADD Prepaid '17/18 Levies (1,059,239.91) Balance of Rates Control Account G/L Account 1191-5100 870,337.37
Breakup of Levies Outstanding Arrears % % of Balance SpreadSheet Prepared By - Signature Outstanding Current Year 2016/2017 849,506.86 3.55% 44.0255% RATES SECTION Outstanding 2015/2016 Levies & Interest 695,393.78 3.23% 36.0387% Outstanding Pre 2014/2015 Levies 384,676.64 1.75% 19.9358% SpreadSheet Checked By - Signature Total Outstanding Balances 1,929,577.28 100.0000%
Coordinator Administration UNCONFIRMED Services
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 34 of 121 Annexure “B” Item 13.2 [Monthly Financial Reporting]
UNCONFIRMED
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 35 of 121 CASH FLOW STATEMENT As at 30 June 2017
Year Ended 30 June 2017
2016/2017 2016/2017 2016/2017
Note Original Amended Actuals Annual Final YTD Budget Budget
CASH FLOW FROM OPERATING ACTIVITIES Receipts from Customers 24,108,334 24,284,077 26,326,332 Receipts from Contracts - RMPC, RPC, NDRRA 3,300,000 3,715,000 3,191,480 Payments to suppliers & employees benefits (28,729,270) (29,220,889) (29,975,303) Payments for RMPC and RPC (3,300,000) (3,619,188) (3,459,061) (4,620,936) (4,841,000) (3,916,552)
Interest Received 991,700 978,700 1,008,904 Non capital grants & contributions 6,504,056 7,939,184 11,043,313 Non capital Flood Event Grants - - - Borrowing costs - - (795) Net Cash inflow (outflow) from operating activities 2,874,820 4,076,884 8,134,870
CASH FLOW FROM INVESTING ACTIVITIES Payments for property, plant & equipment Central & Governance (125,000) (179,236) (179,327) Corporate Services (3,824,660) (3,297,082) (2,850,958) Planning & Sustainable Development (256,799) (282,407) (214,825) Roads Infrastructure (6,118,616) (5,032,018) (3,839,597) Facilites (1,108,539) (918,146) (542,572) Water (5,557,500) (2,545,659) (1,993,981) Sewerage (2,217,180) (352,164) (272,158) (19,208,294) (12,606,712) (9,893,417)
Receivables-Community Loan Repayments 13,900 13,900 13,901 Receivables-Internal Loans 92,000 92,000 92,000 Proceeds from sale of property, plant & equipment 1,481,500 1,421,284 1,367,160 Capital grants, subsidies, contributions 8,834,765 4,772,733 4,428,146 Net cash inflow (outflow) from investing activities (8,786,129) (6,306,795) (3,992,210)
CASH FLOW FROM FINANCING ACTIVITIES Proceeds from Internal Loan Borrowings - - - Repayment of Internal Loan Borrowings (92,000) (92,000) (92,000) Proceeds from Externall Loan Borrowings 1,000,000 1,500,000 1,500,000 Repayment of External Loan Borrowings (60,750) - 795 Net cash flow from financial activities 847,250 1,408,000 1,408,795.00 NET INCREASE (DECREASE) IN CASHUNCONFIRMED (5,064,059) (821,911) 5,551,455 Opening Cash Beginning of Reporting Period - Cash at Bank 30,885,773 31,987,914 31,987,914 Beginning of Reporting Period - Cash Floats 9,132 9,432 9,432 Cash at beginning of reporting period 30,894,905 31,997,346 31,997,346
Closing Cash End of Reporting Period - Cash at Bank 25,821,714 31,166,003 37,538,969 End of Reporting Period - Cash Floats 9,132 9,432 9,832 Cash at end of reporting period 25,830,846 31,175,435 37,548,801
Cash Movement Net Increase/(Decrease) in Cash at Bank -5,064,059 -821,911 5,551,055 Net Increase/(Decrease) in Cash Floats - - 400
NET INCREASE (DECREASE) IN CASH (5,064,059) (821,911) 5,551,455
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 36 of 121
Cash Flow Statement INCOME STATEMENT As at 30 June 2017
Year Ended 30 June 2017
2016/2017 2016/2017 2016/2017 2016/2017 2016/2017
Original Amended Actuals Percentage Comments Annual Final YTD Position Budget Budget 100% REVENUE Recurrent Revenue Nett Rate Levies & Charges General Levies 10,821,060 10,848,050 10,885,416 100% Waste Management Levies 1,134,334 1,137,147 1,135,974 100% Water Allocation Levies 5,539,756 5,539,356 5,544,186 100% Sewerage Levies 3,182,794 3,199,650 3,214,561 100% Excess water levied in first half yearly levies are for Excess Water Levies 541,000 779,921 (109,639) (0) consumption in 2015/16 & the gross was accrued. Total Nett Rate Levies & Charges 21,218,944 21,504,124 20,670,498 Negative represents discount granted on 15/16 levies No positive income figure will show here until the 2016/17 Fees & Charges levies are accrued in the audited year end statements. Water Fees & charges 34,000 39,300 36,309 92% Sewerage Fees & charges 34,500 29,500 30,700 104% Other Fees & charges 2,595,390 2,449,524 2,428,989 99% Total Fees & Charges 2,663,890 2,518,324 2,495,998
Interest received (includes rates & community loans) 994,227 981,227 1,011,431 103% Sales 100,000 125,000 114,923 92% Contract Income - RMPC, RPC, PW 3,300,000 3,715,000 3,191,480 86% Other recurrent income 125,500 136,629 196,417 144%
Operating Grants & Subsidies .
Additional Federal Assistance Grant income ($3.099m) represents an early payment of half the 2017-18 grant, distributed Federal Assistance Grant 5,998,215 5,998,459 9,097,641 152% according to the 2016-17 allocations. As per DILGP advice. Central & Governance Grants 40,000 272,774 284,838 104% Corporate Services Grants 120,000 120,000 113,423 95% Planning & Sustainable Development Grants 51,679 81,302 79,589 98%
Roads Infrastructure Grants 290,000 1,422,087 1,423,287 100%
Facilities Grants & Subsidies 4,162 44,562 44,535 100% Water Grants & Subsidies - - - Sewerage Grants & Subsidies - - - Total Operating Grants & Subsidies 6,504,056 7,939,184 11,043,313
TOTAL Recurrent Revenue 34,906,617 36,919,488 38,724,059 105%
Capital revenue Central & Governance C.Grants 50,000 50,000 50,000 100% Corporate Services C.Grants - - - Planning & Sustainable Development C.Grants 38,500 8,608 8,608 100% Roads Infrastructure C.Grants 4,608,308 3,727,345 3,386,505 91% Facilities C.Grants & Subsidies 340,000 464,710 465,310 100% Water C.Grants & Subsidies 2,955,367 517,352 513,005 99% Sewerage C.Grants & Subsidies 842,590 4,718 4,718 100% Total Capital Revenue 8,834,765 4,772,733 4,428,146
TOTAL INCOME 43,741,382 41,692,221 43,152,206 104%
EXPENSES Recurrent expenses - Operations Central & Governance Expenses (3,786,888) (4,112,626) (3,974,482) 97% Corporate Services Expenses (7,395,534) (7,312,826) (6,889,885) 94% Planning & Sustainable Development Expenses (6,963,199) (6,644,779) (6,281,237) 95% Roads Infrastructure Expenses (6,458,728) (7,349,038) (7,555,172) 103% Contract Roads Infrastructure Expenses - RMPC (3,300,000) (2,919,191) (2,785,597) 95% Facilities Expenses (4,564,689) (4,421,573) (4,152,984) 94% Water Expenses (4,679,024) (4,829,649) (4,547,480) 94% Sewerage Expenses (2,289,090) (2,007,249) (2,009,681) 100% Total Recurrent Expenses - Operations (39,437,152) (39,596,931) (38,196,518) Recurrent Expenses - Special Projects Central & Governance S.Proj (186,750) (232,155) (201,197) 87% Corporate Services S.Proj (288,200) (216,231) (184,277) 85% Planning & Sustainable Development S.Proj (744,558) (476,738) (376,451) 79% Roads Infrastructure S.Proj - (910,836) (138,302) 100% Facilities S.Proj UNCONFIRMED (456,186) (309,072) (225,606) 73% Water S.Proj (173,500) (57,494) (40,934) 71% Sewerage S.Proj (241,500) (30,093) (30,548) 102% Total Recurrent Expenses - Special Projects (2,090,694) (2,232,619) (1,197,315) Employee Benefits & Recoverables Employee Benefits (4,683,500) (4,220,352) (4,317,790) 102% Employee Benefits Recoverables 4,727,500 4,540,000 4,512,101 99% Employee Training (757,500) (566,000) (546,491) 97% Employee Training Recoverables 757,500 566,000 764,999 135% Central Service Contributions 2,050,500 2,038,000 1,826,767 90% Internal Plant Hire 6,000,000 5,210,000 5,050,092 97% Inter-Program Transfers 2,044,373 2,015,064 2,015,064 100% Nett Employee Benefits & Recoverables 10,138,873 9,582,712 9,304,742 Audit Fees (190,000) (172,193) (149,121) 87% Donations (415,000) (382,750) (338,112) 88% Finance costs (35,296) (38,295) (41,569) 109% Depreciation & amortisation (7,315,400) (7,365,433) (7,351,931) 100%0% TOTAT Recurrent Expenses (39,344,669) (40,205,509) (37,969,825) 94% Capital operating expenses
TOTAL EXPENSES (39,344,669) (40,205,509) (37,969,825) 94%
Notional result attributable to council 4,396,713 1,486,712 5,182,381
Notional Operating Position before Capital Income (4,438,052) (3,286,021) 754,235
Notional Op Position before Capital Income & Excess Water (4,979,052) (4,065,942) 863,873
Notional Cash available for Capital including Grants 11,712,113 8,852,145 12,534,312 Notional 'Council funded Cash' available for Capital 2,877,348 4,079,412 8,106,166
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Income Statement BALANCE SHEET As at 30 June 2017
Year Ended 30 June 2017
2016/2017 2016/2017 2016/2017
Original Amended Actuals Annual Final YTD Budget Budget CURRENT ASSETS Cash at Bank & On-Call Investments 25,821,714 31,166,003 37,538,969 Cash Floats 9,132 9,432 9,832 Trade and Other Receivables 2,702,842 2,062,419 2,192,364 Inventories 578,771 585,662 590,262 Accrued revenue & prepayments 963,348 1,896,658 1,291,944 Non-current assets classfied as held for sale TOTAL CURRENT ASSETS 30,075,807 35,720,174 41,623,371
NON-CURRENT ASSETS Receivables 44,132 43,688 43,687 Property, plant and equipment 494,308,377 487,480,296 484,864,627 Internal Loan Receivables 552,000 552,000 552,000 TOTAL NON-CURRENT ASSETS 494,904,509 488,075,984 485,460,314
TOTAL ASSETS 524,980,316 523,796,158 527,083,685
CURRENT LIABILITIES Trade and other Payables 488,589 315,050 364,478 Borrowings (60,750) - 795 Annual & LSL Provisions 3,863,910 3,834,701 3,849,030 Accrued Expenses & Unearned Revenue 2,960,530 1,851,463 1,348,769 TOTAL CURRENT LIABILITIES 7,252,279 6,001,214 5,563,072
NON-CURRENT LIABILITIES Trade and Other Payables - - Borrowings 1,000,000 1,500,000 1,500,000 Non Current LSL Provision 813,083 904,377 934,377 Internal Loans Payable 552,000 552,000 552,000 TOTAL NON-CURRENT LIABILITIES 2,365,083 2,956,377 2,986,377 TOTAL LIABILITIES UNCONFIRMED 9,617,362 8,957,591 8,549,449 NET ASSETS 515,362,954 514,838,567 518,534,237
COMMUNITY EQUITY Council Capital 332,935,390 325,129,371 321,991,613 Asset Revaluation Reserve 156,605,850 158,543,193 158,543,193 Retained Surplus/(Deficiency) - - 6,011,516 Cash Reserves 25,821,714 31,166,003 31,987,915 TOTAL COMMUNITY EQUITY 515,362,954 514,838,567 518,534,237
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 38 of 121 Balance Sheet Annexure “C” Item 14.4 [ Charters Towers Coat of Arms]
UNCONFIRMED
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 39 of 121 7. MAYOR’S AND COUNCILLORS’ REPORTS
8. BUSINESS ARISING FROM PREVIOUS MEETING MINUTES
9. REPORTS FOR CONSIDERATION - CONFIDENTIAL
Utilities & Facilities
9.1 Request for Review of entrance fees and opening hours – Kennedy Regiment Memorial Pool
Corporate Services
9.2 Notice of Intention to Sell due to non-payment of rates – L5/SP174928, Parish of Charters Towers, Charters Towers, A/n 10922-9
9.3 Notice of Intention to Sell due to non-payment of rates – L14/RP731516, Parish of Hervey, Hervey Range – A/n 20065
9.4 Notice of Intention to Sell due to non-payment of rates –L2/MPH1685 Parish of Charters Towers, Charters Towers – A/n 10969
9.5 Notice of Intention to Sell due to non-payment of rates – L31/M2611, Parish of Cressbrook, Mingela A/n 20102
9.6 Notice of Intention to Sell due to non-payment of rates –L74/CT18232, Parish of Charters Towers, Charters Towers – A/n 10401
9.7 Notice of Intention to Sell due to non-payment of rates – L158/RP895220, Parish of Greenvale, Greenvale – A/n 21261-14
9.8 Notice of Intention to Sell due to non-payment of rates – L57/CP847445, Parish of Ravenswood, Ravenswood – A/n 20256
Office of the Chief Executive Officer
9.9 Monthly Legal Update
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 40 of 121 10. REPORTS FOR CONSIDERATION - UTILITIES & FACILITIES
10.1 Request to engage Evoqua as sole supplier for a three year Chlorination system support agreement
EXECUTIVE SUMMARY A resolution is sought from Council to engage Evoqua as sole supplier for a three year maintenance support agreement for Council’s chlorination dosing systems.
OFFICER’S RECOMMENDATION That Council: In accordance with s.235 (a) and s.235(b) of the Local Government Regulation 2012, resolve ‘it is satisfied that there is only one supplier who is reasonably available’ to supply these services as due to the specialised nature of the services that are sought, it would be impractical or disadvantageous for Council to invite quotes or tenders from any other supplier; and Accept the quotation of $47,163 (incl. GST) from Evoqua (as a sole supplier) to engage them in a three year support agreement (including annual periodic maintenance) for Council’s chlorine dosing equipment.
BUDGET & RESOURCE IMPLICATIONS The Utilities budget has sufficient provision to cover this maintenance requirement.
BACKGROUND Council currently utilises gaseous chlorination for the disinfection of its process water at the Charters Towers FEJ Butcher Water Treatment Plant, Sewage Treatment Plant and Pentland Township reticulated treatment systems.
Wallace and Tiernan equipment has over the years become the standard chlorination system applied throughout Council with reliability, product support and system conformity throughout Council’s various sites being a major consideration. This approach allows a more manageable float of spares common to all sites thus reducing the in house support costs as well as streamlining training costs.
With Chlorine Gas systems being a specialist field, with an elevated level of technical requirement and regulatory oversight, it has been standard practice that a manufacturer approved third party repairer be brought in once a year, to support ongoing in house maintenance and repair, with an annual full overhaul of all serviceable items.
In preparation for a new support agreement (to replace the previous one that ceased at the end of last financial year) it was discovered that Wallace and Tiernan have licensed only one Australian supplier to support their equipment – Evoqua Water Technologies (who held the previous support agreement). Therefore to meet manufacturer’s requirements Evoqua is the only supplier for this service.
To replace the existing equipment (thereby possibly giving us alternative suppliers for support) with another provider is estimated to cost in the order of $100,000 (parts, installation & training) and is deemed impractical as a viable alternative.
Evoqua’s quote (attached) offers a detailed scope of works for the three sites to be maintained and past experience with them has been excellent, they also offer a 20% discount on all spare parts. The total price quoted ($47,163 incl GST) is based on three years support at an annual rate of $15,721 pa, the second and third year’s prices are subject to an escalation clause due to CPI.
LINK TO CORPORATE PLAN The chlorination equipment is an essential component in enabling Council to meet its regulatory requirements for the provision of safe drinking water and the safe treatment of sewerage.
CONSULTATION (Internal/External) Consultation was carried out internally with Council’s maintenance staff.
LEGAL CONSIDERATIONS There is a legislative requirement under s.225 of the Local Government Regulation 2012 to seek three written quotations before entering into a medium-sized contractual agreement. A medium-sized
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 41 of 121 contractual agreement is defined under s.224(2) as a ‘contractual arrangement with a supplier that is expected to be worth, exclusive of GST, $15,000 or more but less than $200,000 in a financial year’.
Opinion was sought from Council’s Procurement Coordinator with regard to addressing this requirement. Whilst this arrangement does not fulfill the requirement to source three quotations (s. 225), s.235 (a) of the Local Government Regulation 2012, states that a Local Government can enter into an arrangement without first inviting written quotes if, the local government ‘resolves it is satisfied that there is only 1 supplier who is reasonably available’ and s.235 (b) states that a Local Government can enter into an arrangement without first inviting written quotes if, the local government, ‘resolves that, because of the specialised nature of the services that are sought, it would be impractical or disadvantageous for it to invite quotes or tenders from any other supplier’.
POLICY IMPLICATIONS Council’s Procurement Policy (S0010/Corporate Services/Finance) has been referenced for this report. Clause 5.5 Procurement of Goods and Services for $15,000 and less than $200,000 identifies that procurement should be undertaken using the default contracting procedures set out under Chapter 6 Part 3 of the Local Government Regulation 2012. As identified above, Council has not sought three quotations and therefore a resolution under s.235 of the Local Government Regulations is required.
RISK IMPLICATIONS Without an adequate maintenance support agreement Council runs an increased risk of failing to meet its statutory water and sewerage provider license obligations.
Report Prepared by: Report Authorised by: IAN CLARKE MARNIE TAYLOR Manager Utilities Director Utilities and Facilities Date: 8 August 2017
ATTACHMENTS • 2017-S015 Charters Towers Service Renewal (Pages 1-5 only)
REFERENCE DOCUMENT • Officer’s Report Document No. 1115127
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Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 48 of 121 11. REPORTS FOR CONSIDERATION – PLANNING & SUSTAINABLE DEVELOPMENT
11.1 Adopted Infrastructure Charges Resolution
EXECUTIVE SUMMARY This report provides an update on the status of the preparation of Council’s new adopted infrastructure charges resolution.
At its ordinary meeting held on 21 June 2017, Council noted that Planning and Sustainable Development Directorate is currently preparing a new infrastructure charges resolution (ICR) for the Charters Towers Regional Council Area. This is required to ensure that the ICR is compliant with the Planning Act 2016, in particular: a) by including a method for working out the cost of infrastructure that is subject of an offset or refund in accordance with section 116 of the Planning Act 2016, b) by including criteria for deciding a conversion application in accordance with section 117 of the Planning Act 2016 and c) by removing inconsistency with relevant provision under Planning Regulation 2017 in respect of infrastructure charge categories and uses, and the method of calculating an adopted charge.
Council officers have liaised with the Department of Infrastructure, Local Government and Planning (DILGP) to obtain advice about the format and content of the resolution. This advice has assisted in developing the draft document.
Planning and Sustainable Development (PSD) is currently finalising the new charges resolution including the extent of different charge area under the new regime. PSD will workshop the new ICR with Council prior to seeking Council adaptation.
OFFICER’S RECOMMENDATION That Council: Note the content of the report.
BUDGET & RESOURCE IMPLICATIONS The Planning and Sustainable Development Directorate is currently preparing a new infrastructure charge resolution for the Council’s local government area as a whole. Once prepared in draft an external review by solicitors will be sought, which may cost approximately $5,000.
BACKGROUND At its ordinary meeting held on 21 June 2017, Council noted that Planning and Sustainable Development Directorate is currently preparing a new infrastructure charges resolution (ICR) for the Charters Towers Regional Council Area. This is required to ensure that the ICR is compliant with the Planning Act 2016, in particular: a) by including a method for working out the cost of infrastructure that is subject of an offset or refund in accordance with section 116 of the Planning Act 2016, b) by including criteria for deciding a conversion application in accordance with section 117 of the Planning Act 2016 and c) by removing inconsistency with relevant provision under Planning Regulation 2017 in respect of infrastructure charge categories and uses, and the method of calculating an adopted charge.
The purpose of the new infrastructure charges resolution will be to: (i) establish and adopt an infrastructure charge for the following trunk infrastructure networks: (a) water; (b) sewerage; (c) transport; (d) stormwater; and (e) public parks and land for community facilities, (ii) provide for the automatic increase in levied charges annually on 1 July; (iii) provide a method for working out the establishment cost of infrastructure; and (iv) provide criteria for deciding a conversion application.
Advice has been received from Department of Infrastructure, Local Government and Planning (DILGP) on 28 June 2017 regarding the Planning Act 2016 compliant infrastructure charge resolution template and the provision of incorporating different charge areas for the local government area (LGA).
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 49 of 121
On 10 July 2017, further correspondence was received from DILGP, clarifying the provision under which the new adopted charges resolution can be applicable to former Dalrymple Shire Council area.
On 17 July 2017, clarification was sought from DILGP regarding the methodology for working out the establishment cost of infrastructure. On 28 July 2017, DILGP advised that the methodology to be included in council’s charges resolution must be consistent with the parameters identified in the Minister’s Guidelines and Rules, Chapter 6, Part 1, including the land component in section 2.2.
It is to be noted that the new infrastructure charges resolution will: (a) clearly state that it will apply to the Charters Towers Regional Council local government area as a whole and (b) adopt different charges for particular development in different charge areas.
It will be also clarified in the resolution that while the charge for a network applies to the entire local government area where the land is serviced by that network, all land in the local government area is serviced by the public parks and land for community services network and the transport network.
The extent of charge areas will be decided based upon the availability of the relevant trunk infrastructure network. As such, Planning and Sustainable Development Directorate is currently liaising with Council’s other Directorates to finalise the extent and categories of these charge areas. This may result in an increase for particular developments that are located outside certain charge areas.
The new ICR will also include provisions to facilitate particular development and attract investment. A suitable development incentive policy will also be incorporated in the charges resolution.
Once drafted, Planning and Sustainable Development Directorate will organise a workshop with Council to explain the adopted infrastructure charges regime.
LINK TO CORPORATE PLAN Priority # 6.1 – Remaining transparent and accountable
CONSULTATION (Internal/External) Hamish McIntosh – Manager Planning Services Leo Jensen – Director Planning and Sustainable Development
LEGAL CONSIDERATIONS Planning Act 2016
POLICY IMPLICATIONS Statutory Policy S0039 – Adopted Infrastructure Charges (former Charters Towers City Planning Area)
RISK IMPLICATIONS There are no risk implications that are identified in this report.
Report Prepared by: Report Authorised by: MAHMUDUL (MAC) HAQUE LEO JENSEN Senior Planner Director Planning & Sustainable Development Date: 9 August 2017
ATTACHMENTS Not applicable
REFERENCE DOCUMENT • Advice from DILGP regarding the Planning Act 2016 compliant Infrastructure Charges Resolution - ECM Document No. 1113872 • Officer’s Report – ECM Document No. 1114369
______
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 50 of 121 11.2 Preparation of Local Government Infrastructure Plan (LGIP)
EXECUTIVE SUMMARY This report provides an update on the status of Council’s Local Government Infrastructure Plan (LGIP) for the Charters Towers Regional Council area.
Council commenced the preparation of its Local Government Infrastructure Plan midway through 2015. Consultants GHD are engaged to assist Council with the preparation of this Plan. Recent milestones for the project that have been reached include: a) Internal and external collaboration with Council departments and Department of Infrastructure, Local Government and Planning (DILGP); b) Provision of zone and land use planning data to GHD; c) Review of project against current legislation (new Planning Act 2016).
The project is progressing well with future stages tracking to target for the July 2018 deadline.
OFFICER’S RECOMMENDATION That Council: Note the content of the report and the progress of the project to date. ______
BUDGET & RESOURCE IMPLICATIONS Council has allocated $40,000 in its 2017/18 financial year operational budget for the LGIP project. The original quote from GHD was $52,600, of which to date $19,313 has been paid. A commitment of $33,287 has been made and a remaining amount of $6,713. With the recent information request GHD has included a fee proposal of an additional $34,564 as a variation to the scope of the project. However, Planning and Sustainable Development is currently liaising with other Council Directorates to review the need and extent of the work and identify whether or not these can be completed in house. It is to be noted that the current project budget does not include cost for CTRC Appointed Reviewers Review process.
BACKGROUND The purpose of an LGIP is to: • integrate infrastructure planning with the land use planning identified in the planning scheme • provide transparency regarding a local government's intentions for the provision of trunk infrastructure • enable a local government to estimate the cost of infrastructure provision to assist its long term financial planning • ensure that trunk infrastructure is planned and provided in an efficient and orderly manner • provide a basis for the imposition of conditions about infrastructure on development approvals.
Infrastructure may only be identified in an LGIP if that infrastructure is development infrastructure which the local government has also determined is trunk infrastructure.
Development infrastructure is defined in the Planning Act and is limited to land and/or works for the following five networks that provide essential services for development: • water supply • sewerage • stormwater • transport • public parks and land for community facilities.
A local government will not be able to levy infrastructure charges or impose conditions about infrastructure if it does not have an LGIP in its planning scheme before 1 July 2018.
In the latter half of 2015, Council engaged GHD to assist it with the preparation of its LGIP, prior to the then deadline being the 1 July 2016. On 26 May 2016, Council requested the Deputy Premier’s approval for the extension of the Council’s LGIP preparation timeframe to 30 June 2018. On 6 July 2016, Deputy Director- General, on behalf of Deputy Premier advised Council that the application has been approved.
On 30 October 2015, Council received correspondence from GHD regarding outstanding studies/data requirements for the preparation of infrastructure demand model. These include annual reports which contain forecasts for dwellings per year, study containing employment forecasts, parks and community facilities land register, long-term financial plan, APV Road/Transport Network Study and GIS data for draft planning scheme layers – zoning, Priority Infrastructure Areas (PIA), trunk infrastructure plans.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 51 of 121 The project has since progressed with the delivering of the requested data. GHD has requested further detailed information, including a fee proposal of $34,564 as a variation to the scope of the project which outlines further work required to prepare a Schedule of Works Model (SOWM), as part of the Local Government Infrastructure Plan.
In accordance with LGIP guideline, identification of infrastructure demand is optional for low and no growth local governments like Charters Towers with small population town centres. As such, further investigation and consultation is necessary to justify whether or not this variation to the scope of work is required.
Council officers will continue to work with representatives from GHD to gather and organise further detailed information that is requested and prepare the necessary project plan to complete the project within stipulated timeframe.
After finalising the current stage e.g. preparation of planning assumptions report, the project involves infrastructure demand modelling and preparation of subsequent schedule of works.
The project is progressing well with further stages tracking to target e.g. July 2018.
LINK TO CORPORATE PLAN Priority # 1.1 - Maintaining and improving our major infrastructure. Priority # 6.1 - Remaining transparent and accountable.
CONSULTATION (Internal/External) Consultation with Council’s engaged consultant, and relevant Council officers has been undertaken in preparing this report including the Director Utilities and Facilities.
LEGAL CONSIDERATIONS There are no legal implications identified, except the risk implications should council fail to prepare its LGIP within the required timeframe.
POLICY IMPLICATIONS The preparation of the LGIP supports the preparation of a new planning scheme underway and allows Council to levy reasonable and relevant charges on developments within the region. Failure to prepare LGIP within the required timeframe will nullify Council’s ability to levy infrastructure charges.
RISK IMPLICATIONS As outlined above, should Council miss the deadline and not prepare LGIP, it faces significant issues around its inability to levy any infrastructure charges until such time that an LGIP is prepared, endorsed and signed off by both Council and the State.
Report Prepared by: Report Authorised by: MAHMUDUL (MAC) HAQUE LEO JENSEN Senior Planner Director Planning & Sustainable Development Date: 9 August 2017
ATTACHMENTS Not applicable
REFERENCE DOCUMENT • Attachment One – Correspondence received from GHD on 24 July 2017 – ECM Doc Id 1113739
• Officer’s Report – ECM Document No. 1113745
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 52 of 121 11.3 Charters Towers Golf Club - Community Grant
EXECUTIVE SUMMARY In Round 2 of the 2016/2017 Community Grants Programme, the Charters Towers Golf Club was granted funding to the amount of $3,464 for a Junior Open Golf Tournament to be held on 2 July 2017. This event was cancelled and the Club are now asking to retain the funds to contribute to the construction of a covered training area.
That Council: A. Refuse the request to utilise funds for another purpose and request the allocation be returned within 60 days; B. Advise the Club to apply for funding in the upcoming Grant Round to assist with the newly proposed project; C. Allocate the returned funds to the 2017/18 Community Grants Programme budget allocation.
BUDGET & RESOURCE IMPLICATIONS Returned funds could be added to the 2017/2018 Community Grants Programme funding allocation for dispersal through the next Round of applications in the 2017/18 financial year.
BACKGROUND In Round 2 of the 2016/2017 Community Grant Programme the Charters Towers Golf Club (the Club) applied for funding to assist with the inaugural Charters Towers Junior Golf Open to be held on 2 July 2017. The application was successful and funds forwarded to the Club in January 2017 for the event.
Council staff was made aware by an independent source that the event did not occur and so contacted the Golf Club immediately. The response received to the enquiry was that event was cancelled for that date due to lack of numbers and consideration was being given to rescheduling the event.
On 14 July 2017 an email from the Club was received advising that the event has been postponed indefinitely and requested the funds to be retained by the Club to be put towards the creation of a sheltered and cemented training area that would support the MyGolf program which is experiencing good patronage.
LINK TO CORPORATE PLAN Priority #4.1 Strengthening the wellbeing of our communities.
CONSULTATION (Internal/External) Charters Towers Golf Club Manager Charters Towers Regional Council Tourism Manager
LEGAL CONSIDERATIONS There are no foreseeable associated legal considerations.
POLICY IMPLICATIONS There are no foreseeable associated policy implications.
RISK IMPLICATIONS There are no foreseeable associated risk implications.
Report Prepared by: Report Authorised by: SIMONE MILES LEO JENSEN Community Services Support Officer Director Planning & Sustainable Development Date: 9 August 2017
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 53 of 121 ATTACHMENTS
REFERENCE DOCUMENT • Charters Towers Golf Club; Grant Application – Document Number 1139464 • Charters Towers Golf Club; Letter – Document Number 1109291 • Officer’s Report Document No. 1115209
11.4 Quick Response Round 2016/2017 Charters Towers Regional Arts Development Fund (CTRADF) Committee Recommendations
EXECUTIVE SUMMARY Five (5) applications were received for a Quick Response funding round to expend the remainder of the 2016/2017 financial year funding. The applications (including support material) and Committee Assessment Sheets were forwarded to the RADF Committee members via email and in person to address the assessment of the applications. Committee members responded by attending the Quick Response Round meeting in person or completing the Committee Assessment Sheets and returning them to the RLO for collation prior to the meeting if unable to attend. Four (4) of the five (5) applications were approved by the CTRADF Committee.
OFFICER’S RECOMMENDATION That Council: A. Endorse the recommendation of the Charters Towers Regional Arts Development Fund Committee to approve the undermentioned applications for funding:
Recommended Applicant Project Grant Amount Margaret (Meg) Bassett Bulls Street Art Workshop $5,773.00 Flipside Circus Association Inc Flipside Circus Residencies $4,229.50 Cape River Outreach Group Cape River Community Pop-up Ukulele $951.00 Auspiced by Anu Grace Orchestra Sa’mone Seibold Auspiced Holiday Art Schools $3,000.00 by Towers Arts Inc
Total funding recommended - $13,953.50 inc GST
BUDGET & RESOURCE IMPLICATIONS Payment to be made from Job Numbers – 7350-3451/2- (items to be identified following approval). Remaining funding available for 2016-2017 applications equates to $15,192.60.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 54 of 121
BACKGROUND Five (5) RADF applications for funding were submitted for the Quick Response Round 2016/2017.
Of the five (5) applicants, Margaret (Meg) Bassett and Katelyn, Liam and Kasey O’Donoghue have previously received RADF funding and successfully acquitted the projects. The remaining three (3) applicants are first-time applicants.
The applications were forwarded to the RADF Committee for assessment against the fund’s eligibility criteria. Committee members responded by attending the Quick Response Round meeting in person or completing the Committee Assessment Sheets and returning them to the RLO for collation prior to the meeting if unable to attend. A majority decision was made by the Committee to approve the applications above, confirmed by the Acting Committee Chair (CR Sonia Bennetto) signing the attached memo.
The RADF Committee did not recommend the Homegrown (Katelyn, Liam and Kasey O’Donoghue) application on the basis that the application did not have a focus on building community capacity in the local arts sector and the project is commercial in nature with a focus on progression of a single entity.
LINK TO CORPORATE PLAN Priority 4.1 - Strengthening the wellbeing of our communities. Priority 6.1 - Remaining transparent and accountable.
CONSULTATION (Internal/External) Charters Towers Regional Council RADF Committee.
LEGAL CONSIDERATIONS There are no legal implications that warrant the recommendation to be declined.
POLICY IMPLICATIONS Projects are in line with Council’s Arts & Cultural Development Policy.
RISK IMPLICATIONS The financial implications are considered to be very low and not a reason for this recommendation to be declined.
Report Prepared by: Report Authorised by: KATHY THORLEY LEO JENSEN RADF Liaison Officer Director Planning & Sustainable Date: 7 August 2017 Development
ATTACHMENTS • Signed Memo of Recommendation for four (4) Quick Response Round 2016/2017 RADF applications ECM Doc # 1114487
REFERENCE DOCUMENT • Cape River Outreach Group Auspiced by Anu Grace Application ECM Doc # 1113733 • Flipside Circus Association Inc Application ECM Doc # 1113734 • Margaret (Meg) Bassett Application ECM Doc # 1113735 • ‘Homegrown’ Katelyn, Liam & Kasey O’Donoghue Application ECM Doc # 1113736 • Sa’mone Seibold Auspiced by Towers Arts Inc Application ECM Doc # 1114136 • Completed Quick Response Round 2016/2017 Committee Assessment Sheets ECM Doc # 1114485 • Minutes of CTRADFC Quick Response Round 2016/2017 Meeting held 5 August 2017 ECM Doc # 1114598 • Officer’s Report ECM Doc # 1114494
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 55 of 121
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 56 of 121 11.5 Boundary Fencing of Council Land – Youngs Block EXECUTIVE SUMMARY Consideration of a proposal to fund half of the 400 metre boundary fence to be erected adjoining Youngs Block, described as Lot 8 on SP268356.
OFFICER’S RECOMMENDATION That Council: A. Offer Tarleton Property Group an amount of $1,830 for 50% of the purchase and erection costs of the adjoining boundary fence.
BUDGET & RESOURCE IMPLICATIONS The purchase amount to be drawn from Rural Land Protection Operational Expenditure budget – 2630- 3500
BACKGROUND Youngs Block, originally purchased by Dalrymple Shire Council, now owned by Charters Towers Regional Council is located on the eastern side of Charters Towers Township, roughly located between the Great Northern Line rail corridor and Broughton Road. Tarleton Property Group has recently acquired the neighbouring parcel and wishes to secure by way of a 3 wire barbed fence to prevent unauthorised access to the land and correctly align the parcel boundary.
The 400 meters of fence separating the parcels is in dire need of extensive repair, could not viably be resurrected and it is currently on an incorrect alignment.
Tarleton Property Group has made contact with RJ Moody Contracting and has selected their quote as the appropriate supplier and installer of the aforementioned fence.
As the land meets requirements for grazing, if Council purchases the fencing infrastructure, the initial cost may be offset by revenue to be received upon installation of additional fencing required to provide the land for a long term grazing lease.
Approximately 1.3 km’s of fencing would be required to secure the area for grazing and would provide an area of approximately 110 hectares to be leased and could be undertaken later this year, with a view to have the site lease ready by mid 2018.
LINK TO CORPORATE PLAN Priority # 4.1 – Strengthening the wellbeing of our communities Priority # 6.1 – Remaining transparent and accountable
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 57 of 121 CONSULTATION (Internal/External) Leo Jensen – Director Planning and Sustainable Development David Atwell – Rural Services Coordinator Ashley Blokland – Land Protection Ranger
LEGAL CONSIDERATIONS Planning Act 2016 Land Act 1994
POLICY IMPLICATIONS There are no policy implications identified in this report.
RISK IMPLICATIONS No risk implications are identified in this report.
Report Prepared by: Report Authorised by: ASHLEY BLOKLAND LEO JENSEN Land Protection Ranger Director Planning and Sustainable Date: 8 August, 2017 Development
ATTACHMENTS • Fencing quote provided by Tarleton Property group for the purchase and erection of fencing.
REFERNCE DOCUMENT • Officer’s Report – ECM Document No. 1115271
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 58 of 121
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 59 of 121 12. REPORTS FOR CONSIDERATION – ROADS INFRASTRUCTURE
12.1 Request to remove roads from Council’s road register and permanently close unnamed roads at Lot 4 on DV686 and Lot 1 on DV689
EXECUTIVE SUMMARY Council has received correspondence requesting removal of roads from Council’s road register. Removal of roads from Council’s road register will make landholders solely responsible for the upkeep of the roadway.
Furthermore, there is also a request to permanently close unnamed roads on Lot4 on DV686 and Lot 1 on DV689.
OFFICER’S RECOMMENDATION That Council: Resolves to remove the following sections of road from Council’s road register making the landholders solely responsible for the upkeep of the roadway:
1. Maidavale Road (3210) 0 km to 0.70km; 2. Cameron Downs Road (3102) 2.67 km to 9.71 km; and 3. Victoria Downs Road (3341) 0 km to 2.55 km, conditional upon continued Council access (when required) to the two gravel pits adjacent to the roadway.
Has no objection to the proposed closure of unnamed roads on Lot4 on DV686 and Lot 1 on DV689 located within Cameron Downs Station and Victoria Downs Station; and
Advise landholders the road from Lornesleigh Road to the former Rishton Mine is neither a Council road nor an unnamed road reserve.
BUDGET & RESOURCE IMPLICATIONS Resource implications will primarily be administration costs for the following: • Updating of the road register, records and finance system.
The removal of these roads will have a positive budgetary effect as these roads were being maintained at the lowest level however, no income could be obtained for these roads.
Any infrastructure identified on these sections of road will become the responsibility of the landowner to maintain.
BACKGROUND In December 2016 Council officers wrote to landholders advising that any un-gazetted single property access roads could be removed from Council’s road register thereby making landholders solely responsible for the upkeep of the roadway and maintaining any road assets how they see fit.
In response to this letter, Darryl and Debbie Knuth have expressed interest in removing Cameron Downs and Victoria Downs access roads from Council’s road register. Also, the landholders have expressed interest in permanent closure of unnamed roads within their properties. Consent to close these unnamed roads is required by Council prior to the landholders lodging their application with the Department Natural Resources and Mines.
The landholders have also highlighted a road leading from Lornesleigh Road to the former Rishton Mine which is neither a Council road nor an unnamed road reserve, thus Council has no jurisdiction over this roadway.
Denise Schneider has expressed interest in removing Maidavale Road from Council’s road register.
It is recommended that Council approve the removal of Maidavale, Cameron Downs and Victoria Downs Roads on the provision that Council is granted access to the gravel pits adjacent to the Victoria Downs Road when required.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 60 of 121 Furthermore, it is also recommended that Council offer no objection to the closure of the unnamed roads on Lot4 on DV686 and Lot 1 on DV689. It is also recommended that the landholders are advised that the road leading from Lornesleigh Road to the former Rishton Mine is neither a Council road nor an unnamed road reserve.
LINK TO CORPORATE PLAN This recommendation is linked to priority focus 2.1 ‘Improving our Service Delivery’ and 6.1 ‘Remaining transparent and accountable’ in Council’s Corporate Plan (2015-2020).
CONSULTATION (Internal/External) Cameron Scott, Director Roads Infrastructure Amy Russell, Acting Technical Officer Deborah Knuth, Landowner
LEGAL CONSIDERATIONS There are no legal implications that warrant the recommendation being declined.
POLICY IMPLICATIONS There are no policy implications that warrant the recommendation being declined.
RISK IMPLICATIONS There are no political, public relations, financial, workplace health and safety risk implications that warrant the recommendations being declined.
Report Prepared by: Report Authorised by: KELIE STANDFAST CAMERON SCOTT Administration Coordinator Director Roads Infrastructure Date: 2 August 2017
ATTACHMENTS • Attachment A – Correspondence from Daryl & Debbie Knuth Document Number 1113047 • Attachment B – Correspondence from Denise Schneider Document Number 1107386 • Attachment C – Map of Cameron Downs Road to be removed and unnamed roads within Cameron Downs Station • Attachment D – Map of Victoria Downs Road to be removed and unnamed roads within Victoria Downs Station • Attachment E – Map of Maidavale Road to be removed
REFERENCE DOCUMENT • Officer’s Report Document No. 1114924
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 61 of 121 Attachment A – Correspondence from landholder Document Number 1113047
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 62 of 121 Attachment B – Correspondence from Denise Schneider Document Number 1107386
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 63 of 121 B R O U G H T O N R O A D CAMERON DOWNS
LEGEND
ROAD RESERVE TO BE CLOSED Road Centrelines LOT 4 ON DV686 Parcel Boundaries
CARDIGAN
L O R C N
A E S M L E E IG R H O R N O
D A D O W CAMERON DOWNS N
S
R O A D
K C A R T
N
O I
T
A
T
S I
102004060100801201401601802002202402602803003203403603804004204404604805005205405605806006206406606807007207407607808008208408608809009209401,0009601,0209801,0401,0601,0801,1001,1201,1401,1601,1801,2001,2201,2401,2601,2801,3001,3201,3401,3601,3801,4001,4201,4401,4601,4801,5001,5201,5401,5601,5801,6001,6201,6401,6601,6801,7001,7201,7401,7601,7801,8001,8201,8401,8601,8801,9001,9201,9401,9601,9802,0002,0202,0402,060
Metres Scale @ A3 - 1:50,000 CAMERON DOWNS
PO Box 189 CHARTERS TOWERS QLD 4820 T: (07) 4761 5300 E: [email protected] www.charterstowers.qld.gov.au
Date: 8/08/2017 Drawn By: arussell Document: Cameron Dwns
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 64 of 121 VICTORIA DOWNS
LEGEND HARVEST HOME ROAD
D A O Road R S Centrelines N W O D Parcel IA R O Boundaries T IC V
GREGORY DEVELOPMENTAL ROAD
ROAD RESERVE TO BE CLOSED SLOGAN DOWNS
VICTORIA DOWNS LOT 1 ON DV689
I
102004060100801201401601802002202402602803003203403603804004204404604805005205405605806006206406606807007207407607808008208408608809009209401,0009601,0209801,0401,0601,0801,1001,1201,1401,1601,1801,2001,2201,2401,2601,2801,3001,3201,3401,3601,3801,4001,4201,4401,4601,4801,5001,5201,5401,5601,5801,6001,6201,6401,6601,6801,7001,7201,7401,7601,7801,8001,8201,8401,8601,8801,9001,9201,9401,9601,9802,0002,0202,0402,060
Metres Scale @ A3 - 1:50,000
OLD VICTORIA DOWNS PO Box 189 CHARTERS TOWERS QLD 4820 T: (07) 4761 5300 E: [email protected] www.charterstowers.qld.gov.au
Date: 8/08/2017 Drawn By: arussell Document: Victoria Rd
Agenda for General Meeting of Charters Towers Regional CouncilOLD toVICTORIA be held DOWNS16 August ROAD 2017 Page 65 of 121 MAIDAVALE ROAD
Road No. 3210
LEGEND
Y HIGHWA Road FLINDERS Centrelines
M A ID A V A L E R O A D
I
0 10 20 40 60 80 100 120
Metres Scale @ A3 - 1:3,000
PO Box 189 CHARTERS TOWERS QLD 4820 T: (07) 4761 5300 E: [email protected] www.charterstowers.qld.gov.au
Date: 26/07/2017 Drawn By: arussell Document: Maidavale Road
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 66 of 121 12.2 Access to Lot 2 on MPH21592
EXECUTIVE SUMMARY Access to Lot 2 on MPH21592 is currently through pedestrian entry only as there is no constructed road. The landholder approached Council officers to establish a formal access.
OFFICER’S RECOMMENDATION That Council: Authorises Council officers to initiate discussion with associated landholders in achieving an easement to access Lot 2 on MPH21592. If an easement arrangement is successful Council to bear the cost of survey and lodgement of the easement and provision of rudimentary access. Works to be funded from 2017/2018 Roads Infrastructure budget. Parties to be informed that once access is established and the easement is registered Council has no further responsibility.
BUDGET & RESOURCE IMPLICATIONS The budget implications of each option are:
Option 1 $1500 Survey; $2000 Lodgment; $500 Administration; $5000 Construction of rudimentary access; and $3000 Piped crossover from existing road into easement Total $12,000
Option 2 $1500 Survey; $1500 Cultural heritage clearance; $50000 Bulk earthworks; $5000 Construction of rudimentary access; $5000 Safety; and $3000 Piped crossover Total $66,000
BACKGROUND On the 7 June 2017, Mr Anthony Smith submitted a customer request on behalf of his father Mr Alan Smith for access to Lot 2 on MPH21592. Council officers then consulted with Mr Smith to learn of how the property is currently accessed. Mr Smith advised that they are currently accessing the property by walking through the road reserve. Vehicular access is requested as they are wishing to put on water and power.
Option 1 The proposed action is to seek consideration by the surrounding landholders to establish and easement to the property. The three possibilities for this option are:
Lot 1 on MPH21592 (39 Neylons Road); Lot 1 on MPH1531 (125 Duman Road); or Lot 3 on SP112342 (27 Sharp Road).
This option consists of securing an easement over approximately 180 meters of one of the above properties (see Attachment A) dependent upon agreement of the property owners. It is proposed that Council covers the costs of survey and lodgment of the easement. Upon provision of basic access the easement will then be an issue between the respective owners of the two lots in questions.
Option 2 The secondary option is for access along the existing road reserve where there is no constructed road. It is proposed that this road would be a rudimentary track allowing light vehicle access. This option is not preferred as the road reserve is 370 meters in length and is over extremely rocky and rough terrain that would cost approximately $50000 to construct. Cultural heritage clearance is required if option 2 is progressed as this is an undisturbed road reserve. There are issues that require works adjacent to the carriageway on Sharp Road for safety reasons (allow $5000).
In consideration of the options and budget implications it is recommended that Council proceed with option 1. Landowners will be advised that should this recommendation be accepted, there will be no ongoing maintenance. As the burden on the community to provide access is considerably less than
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 67 of 121 constructing a roadway within existing road reserves, it is recommended that the easement option is the best value for money.
LINK TO CORPORATE PLAN This recommendation is linked to priority focus 2.1 “Improving our service delivery” and 4.1 “Strengthening the wellbeing of our communities” in Council’s Corporate Plan (2015-2020).
CONSULTATION (Internal/External) Anthony Smith - Customer’s son Cameron Scott, Director Roads Infrastructure Mark Gladman, Urban Coordinator
LEGAL CONSIDERATIONS There are no legal implications that warrant the recommendation being declined.
POLICY IMPLICATIONS There are no policy implications that warrant the recommendation being declined.
RISK IMPLICATIONS There are no political, public relations, financial, workplace health and safety risk implications that warrant the recommendations being declined.
Report Prepared by: Report Authorised by: CAMERON SCOTT BRUCE DAVIDSON Director Roads Infrastructure Interim Chief Executive Officer Date: 7 August 2017
ATTACHMENTS • Attachment A – Map of proposed easement
REFERENCE DOCUMENT • Officer’s Report Document No. 1115035.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 68 of 121 LOT 2
T E ON MPH21592 E
R
T
S PROPOSED
S Y ROAD E EASEMENT T B AR G R HE O
F BEVAN STREET HEGARTY ROAD DUMAN ROAD LEGEND
Road Centrelines
Parcel Boundaries Proposed Easements Lot 1 on MPH1531 Existing Road Reserve
D
A
O
Lot 1 on MPH21592 R
P
D Lot 2 on MPH21592 R A A
O H MARIA ROAD R S D A S WILSON STREET O N R O Lot 3 on SP112342 A L M A Y B E A L N A
EXISTING ROAD RESERVE
JOWETT STREET BLACK JACK ROAD I
01020 40 60 80 100 120 140 160 180 200
Metres Scale @ A3 - 1:5,000
PO Box 189 CHARTERS TOWERS QLD 4820 T: (07) 4761 5300 E: [email protected] www.charterstowers.qld.gov.au
Date: 8/08/2017 Drawn By: arussell Document: Off Maria Road Proposed Easement LOUISA ROAD
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 69 of 121 13. REPORTS FOR CONSIDERATION – CORPORATE SERVICES
13.1 Monthly Rating Report
EXECUTIVE SUMMARY The attached report, as at the end of July 2017, provides a summary of the seventh activity report following the levying of the 2016/2017 2nd half yearly rates levies issued on 2 February 2017. Discount closed on Monday 6 March 2017.
OFFICER’S RECOMMENDATION That Council: Accept the rating report for July 2017 as tabled.
BUDGET & RESOURCE IMPLICATIONS
Levies outstanding as at the end of last month, are summarised as follows: Breakup of Levies Outstanding % of Balance % of Levies Outstanding Respective Year Outstanding Current Year Levies 0.00 0% 0% Outstanding 2016/2017 Levies & Interest 1,143,130 61.00% 5.30% Outstanding Pre 2015/2016 Levies 727,364 39.00% 3.23% Total Outstanding Balance 1,870,494 100.00%
• Prepayments increased by $284,767 last month to $1,344,007 towards 17/18 rate levies.
• Receipts of $74,568 towards levies owing were received during the month prior to this report, taking total YTD Rate Levy receipts to $74,568.
• Combined Arrears of 8.53% with overall $1,870,494 outstanding.
BACKGROUND Summary of rate levies as at the 31 July 2017.
LINK TO CORPORATE PLAN Ordinary Council Business – rate levies.
CONSULTATION (Internal/External) This report has been reconciled to both Council’s Trial Balance and Rating Module as at the abovementioned period. The reconciliation is checked by both Rating and Finance before closing each monthly period, and prior to the report being released to the elected members.
Rates Assistant – Sally Curley Finance Support Officer - Tracy Miller Administration Services Co-Ordinator – Selina Pitt
LEGAL CONSIDERATIONS All legal considerations are deemed sound, whereby levies raised, interest charges and legal costs applied are in accordance with all governing guidelines from the Act through to Council Policy. • S0002/COR – Revenue Policy 2015/2016 • S0003/COR – Revenue Statement 2015/2016
There are no legal implications that warrant the recommendation being declined.
POLICY IMPLICATIONS As it is considered that all actions represented by this report are within policy, it is considered that there are no policy implications that warrant the recommendation being declined.
RISK IMPLICATIONS Some of the outstanding levies are linked to unsecured Rate Assessments covering leases which cannot be sold, while another single assessment is secured by a property deemed to be valued less than the outstanding rates. Both matters are being followed up by Council’s external legal representative.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 70 of 121 All remaining debt outstanding is considered to be under control, and in accordance with budget forecasts, with no additional risk implications that warrant the recommendation to be declined.
Report Prepared by: Report Authorised by: SELINA PITT TAMMY POWER Administration Services Co-Ordinator Director Corporate Services Date: 4 AUGUST 2017
ATTACHMENTS • 2016/2017 Rates & Charges Summary as at 31/07/2017.
REFERENCE DOCUMENT • Officer’s Report Document No.1113868.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 71 of 121 CHARTERS TOWERS REGIONAL COUNCIL RATES AND CHARGES FOR THE FINANCIAL YEAR 2017/2018 31/7/2017
Waste Landfill Commerical Item General Water Sewerage Collection Management Waste Sub Total Excess Water Charge Land Legals Sub Total Fire Levy Total Original '17/18 Levies 1st Levy ------Original '17/18 Levies 2nd Levy ------Credit Supp Levies/Recalculations (2,326.84) - (5,888.00) - (14.31) - (8,229.15) - - - (8,229.15) (81.60) (8,310.75) Supplementary Levies/Recalculations 8,791.24 434.85 - - 28.62 - 9,254.71 - 107.50 - 9,362.21 344.02 9,706.23 - - - Current Year Gross Levies 6,464.40 434.85 (5,888.00) - 14.31 - 1,025.56 - 107.50 - 1,133.06 262.42 1,395.48 Add Interest 9,442.86 2,663.73 1,190.73 418.74 88.76 8.64 13,813.46 369.62 - - 14,183.08 2,179.93 16,363.01 Gross Sub Total 15,907.26 3,098.58 (4,697.27) 418.74 103.07 8.64 14,839.02 369.62 107.50 - 15,316.14 2,442.35 17,758.49 (Levies + Interest) - - - Less: - - - Council Rebates (180.81) - - - (180.81) - - - (180.81) - (180.81) Discount 2,158.94 141.04 116.68 40.06 6.78 - 2,463.50 - - - 2,463.50 - 2,463.50 Interest Write Offs 20.28 4.28 1.51 1.68 0.47 - 28.22 0.41 - - 28.63 1.10 29.73 1,998.41 145.32 118.19 41.74 7.25 - 2,310.91 0.41 - - 2,311.32 1.10 2,312.42 Current Year Nett Levies Payable 13,908.85 2,953.26 (4,815.46) 377.00 95.82 8.64 12,528.11 369.21 107.50 - 13,004.82 2,441.25 15,446.07 Add levies O/S at 30/6/2017 1,091,280.32 320,197.42 166,116.90 53,501.98 11,137.17 967.67 1,643,201.46 41,999.27 1,682.49 6,945.84 1,693,829.06 235,748.22 1,929,577.28 - - - TOTAL Net O/S Levies payable 1,105,189.17 323,150.68 161,301.44 53,878.98 11,232.99 976.31 1,655,729.57 42,368.48 1,789.99 6,945.84 1,706,833.88 238,189.47 1,945,023.35 - - - Less Received To Date: - - - Cash Receipts (Current Year) 28,202.86 20,920.78 15,468.66 5,273.87 885.50 127.94 70,879.61 813.81 982.29 - 72,675.71 1,892.45 74,568.16 Credit Supp Levies/Recalcs ------State Subsidy (Current Year) (39.23) - - - - - (39.23) - - - (39.23) - (39.23) ------Balance 1,077,025.54 302,229.90 145,832.78 48,605.11 10,347.49 848.37 1,584,889.19 41,554.67 807.70 6,945.84 1,634,197.40 236,297.02 1,870,494.42 Arrears See Below ADD Prepaid '17/18 Levies (1,344,006.81) Balance of Rates Control Account G/L Account 1191-5100 526,487.61
Breakup of Levies Outstanding Arrears % % of Balance SpreadSheet Prepared By - Signature Outstanding Current Year 2017/2018 - 0.00% 0.0000% RATES SECTION Outstanding 2016/2017 Levies & Interest 1,143,130.06 5.30% 61.1138% Outstanding Pre 2015/2016 Levies 727,364.36 3.23% 38.8862% SpreadSheet Checked By - Signature Total Outstanding Balances 1,870,494.42 100.0000%
Coordinator Administration Services
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 72 of 121 13.2 Monthly Financial Reporting
EXECUTIVE SUMMARY A complete summary of Council’s position as at 31 July 2017, comparing actuals to ‘original budgets’, is presented across the following three consolidated reports. At this early stage of the 2017/18 financial year, 9% elapsed, operation expenditure is at 5% of the original budget, whilst revenue is sitting at 1% of original budget.
The low revenue percentage can be mainly attributed to the yet-to-be levied 2017/18 rates.
2016/17 Actuals for 2016/17 continue to alter. The final position for depreciation and revaluation in particular will continue to move until final audit; mid-September.
OFFICER’S RECOMMENDATION That Council: Receive the following reports, presenting the overall financial position of Council as at 31 July 2017.
• Consolidated Cashflow Statement • Consolidated Income Statement • Consolidated Balance Sheet
Refer to the following reports for the overall position of Projects as at 31 July 2017. • Consolidated Cashflow Statement-Capital Works (Payments for property, plant & equipment) • Consolidated Income Statement-Recurrent Projects (Recurrent Expenses – Special Projects) • Consolidated Project Financial Report
BUDGET & RESOURCE IMPLICATIONS Council’s ledger is made up of more than 36,000 accounts. Budgets are monitored real-time as each order is raised, while overall monitoring is undertaken fortnight. Budgets are monitored by ‘project’ where applicable, and at Job Cost level for operational expenditure, where commitments supported by orders raised, can be seen. The attached reports, however, are lifted at General Ledger Level and therefore expenditure, apart from depreciation; represent cash outgoings, excluding commitments.
While it would be nice to see YTD budgets aligning with ‘forecasted patterns of expenditure’ on consolidated reports, the time required to achieve this is not possible with the current resources. In respect to consolidated reporting, it does have its benefits, however, this feature cannot be relied upon by officers responsible for budgets, as they are required to actively monitor and analyse their ‘group of accounts’, based on ‘actual patterns of expenditure’ and commitments, incorporating known variations.
BACKGROUND The recommendation above summarises the financial reports presented under this meeting report.
See below for summary of Borrowings and monies on Investment as at the reporting period. Borrowings
Loan Drawdown $1,500,000
Loan Repayments - Accrued Interest & Administration 795
Closing Balance – Loan Funds Owing $1,500,795
Book rate (excluding administration) 2.67% Administration Rate 0.12% Fixed Rate Maturity Date 15/06/2027 Payment Frequency Quarterly
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 73 of 121 Investments Institution Value as at 31 Term Interest Rate July 2017 Queensland Country Credit Union 12 months $1,000,000 2.70% (QCCU) matures 12/06/2018 Queensland Treasury Corporation $34,102,444 Daily Cash Fund 2.52% (QTC)
LINK TO CORPORATE PLAN This report links back to the relevant areas within the overall Planning Framework of Asset Management, Long Term Financial Forecast, Operational Plan and of course the Annual Budget.
CONSULTATION (Internal/External) All reports have been reconciled by the responsible officer, as well as undergoing an additional independent check against Council’s General Ledger as at the end of the month prior to this meeting.
LEGAL CONSIDERATIONS All legal considerations are deemed to have been addressed.
POLICY IMPLICATIONS All policy considerations are deemed to have been addressed.
RISK IMPLICATIONS
1. Forward financial planning continues to be a high priority, and the Long Term Financial Model is actively referenced and updated with key changes throughout the year.
2. Large Asset Classes and Projects actively monitored throughout each fortnight. Fortnightly positions captured via reporting in the case of Roads and Plant, and monthly reports in respect to Water, Sewerage and Buildings. Monitoring and reporting incorporates both actuals and commitments, enabling early detection of concerning variations to budget, or possible trends.
3. Close monitoring of the Organisational Charts and register of employee wage budgets containing established positions, is also updated and monitored on a weekly basis as movement takes place. Being such a large percentage of Council’s expenditure, tight controls are essential, if impacts to finances are to be predicted, rather than after the fact.
Report Prepared by: Report Authorised by: BELINDA BLOKLAND TAMMY POWER Financial Services Co-ordinator Director Corporate Services Date: 09 August 2017
ATTACHMENTS Council’s position as at 31 July 2017 • Consolidated Cashflow Statement • Consolidated Income Statement • Consolidated Balance Sheet • Consolidated Project Financial Report
REFERENCE DOCUMENT • Officer’s Report Document No. 1115166
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 74 of 121 CASH FLOW STATEMENT As at 31 July 2017 Year Ended 30 June 2018
2017/2018 2017/2018 Original Actuals Variance Annual YTD Comments Budget
CASH FLOW FROM OPERATING ACTIVITIES Receipts from Customers 24,966,207 1,296,005 Receipts from Contracts - RMPC, RPC, NDRRA 4,040,743 - Payments to suppliers & employees benefits (29,038,279) (3,849,132) Payments for RMPC and RPC (3,959,733) (373,271) (3,991,062) (2,926,398)
Interest Received 977,585 14,815 Non capital grants & contributions 6,673,061 - Non capital Flood Event Grants - - Borrowing costs - - Net Cash inflow (outflow) from operating activities 3,659,584 (2,911,583)
CASH FLOW FROM INVESTING ACTIVITIES Payments for property, plant & equipment Central & Governance (74,200) - Corporate Services (3,095,100) (26,704) Planning & Sustainable Development (231,000) 121 Roads Infrastructure (5,777,000) (109,530) Facilites (2,604,899) (42,595) Water (14,589,773) (60,778) Sewerage (1,342,390) - (27,714,362) (239,486) $3.89 m committed
Receivables-Community Loan Repayments 13,900 557 Receivables-Internal Loans 92,000 - Proceeds from sale of property, plant & equipment 684,909 (28) Capital grants, subsidies, contributions 10,281,157 - Net cash inflow (outflow) from investing activities (16,642,396) (238,957)
CASH FLOW FROM FINANCING ACTIVITIES Proceeds from Internal Loan Borrowings - - Repayment of Internal Loan Borrowings (92,000) - Proceeds from Externall Loan Borrowings 10,000,000 - Repayment of External Loan Borrowings (131,060) - Net cash flow from financial activities 9,776,940 -
NET INCREASE (DECREASE) IN CASH (3,205,872) (3,150,540)
Opening Cash Beginning of Reporting Period - Cash at Bank 31,166,003 37,538,969 Beginning of Reporting Period - Cash Floats 9,432 9,832 Cash at beginning of reporting period 31,175,435 37,548,801
Closing Cash End of Reporting Period - Cash at Bank 27,960,131 34,388,579 End of Reporting Period - Cash Floats 9,432 9,682 Cash at end of reporting period 27,969,563 34,398,261
Cash Movement Net Increase/(Decrease) in Cash at Bank (3,205,872) (3,150,390) Net Increase/(Decrease) in Cash Floats - (150)
NET INCREASE (DECREASE) IN CASH (3,205,872) (3,150,540)
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 75 of 121 Cash Flow Statement INCOME STATEMENT As as 31 July 2017 Year Ended 30 June 2018
2017/2018 2017/2018 2017/2018 Original Actuals Percentage Annual YTD Position Budget 9% REVENUE Recurrent Revenue Nett Rate Levies & Charges General Levies 11,319,120 4,466 0% Waste Management Levies 1,174,311 (35) 0% Water Allocation Levies 5,539,756 290 0% Sewerage Levies 3,328,000 (6,006) 0% Excess Water Levies 758,000 - 0% Total Nett Rate Levies & Charges 22,119,187 (1,285)
Fees & Charges Water Fees & charges 39,000 6,608 17% Sewerage Fees & charges 36,000 2,626 7% Other Fees & charges 2,515,680 286,288 11% Total Fees & Charges 2,590,680 295,522
Interest received (includes rates & community loans) 979,532 14,962 2% Sales 125,000 925 1% Contract Income - RMPC, RPC, PW 4,040,743 - 0% Other recurrent income 131,340 12,657 10%
Operating Grants & Subsidies Federal Assistance Grant 6,088,436 - 0% Central & Governance Grants 40,000 - 0% Corporate Services Grants 120,000 - 0% Planning & Sustainable Development Grants 53,685 - 0% Roads Infrastructure Grants 265,000 - 0% Works for Queensland Grants 105,640 - 0% Facilities Grants & Subsidies 300 - 0% Water Grants & Subsidies - - Sewerage Grants & Subsidies - - Total Operating Grants & Subsidies 6,673,061 -
TOTAL Recurrent Revenue 36,659,543 322,781 1%
Capital revenue Central & Governance C.Grants - - Corporate Services C.Grants - - Planning & Sustainable Development C.Grants - - Roads Infrastructure C.Grants 4,085,495 - 0% Facilities C.Grants & Subsidies 1,276,382 - 0% Water C.Grants & Subsidies 4,465,780 - 0% Sewerage C.Grants & Subsidies 453,500 - 0% Total Capital Revenue 10,281,157 -
TOTAL INCOME 46,940,700 322,781 1%
EXPENSES Recurrent expenses - Operations Central & Governance Expenses (3,742,722) (490,600) 13% Corporate Services Expenses (7,508,123) (726,709) 10% Planning & Sustainable Development Expenses (6,866,530) (402,306) 6% Roads Infrastructure Expenses (6,550,200) (206,616) 3% Contract Roads Infrastructure Expenses - RMPC & RPC (3,959,733) (373,271) 9% Facilities Expenses (4,507,947) (330,348) 7% Water Expenses (4,753,979) (113,410) 2% Sewerage Expenses (2,249,311) (53,359) 2% Total Recurrent Expenses - Operations (40,138,545) (2,696,618) Recurrent Expenses - Special Projects Central & Governance S.Proj (257,250) (2,263) 1% Corporate Services S.Proj (165,000) - 0% Planning & Sustainable Development S.Proj (504,019) (6,757) 1% Roads Infrastructure S.Proj (100,000) - 0% Works for Queensland S.Proj (383,710) (75) 0% Facilities S.Proj (306,500) (1,036) 0% Water S.Proj (70,750) - 0% Sewerage S.Proj (215,000) (6,612) 3% Total Recurrent Expenses - Special Projects (2,002,229) (16,743) Employee Benefits & Recoverables Employee Benefits (4,574,000) (244,265) 5% Employee Benefits Recoverables 4,550,000 418,661 9% Employee Training (456,000) (11,648) 3% Employee Training Recoverables 456,000 60,639 13% Central Service Contributions 2,275,420 104,740 5% Internal Plant Hire 5,500,000 396,316 7% Inter-Program Transfers 2,010,488 - 0% Nett Employee Benefits & Recoverables 9,761,908 724,442 Audit Fees (170,000) - 0% Donations (410,850) (1,437) 0% Finance costs (38,296) (2,017) 5% Depreciation & amortisation (7,365,433) - 0% TOTAT Recurrent Expenses (40,363,445) (1,992,373) 5% Capital operating expenses
TOTAL EXPENSES (40,363,445) (1,992,373) 5%
Notional result attributable to council 6,577,255 (1,669,592)
Notional Operating Position before Capital Income (3,703,902) (1,669,592)
Notional Op Position before Capital Income & Excess Water (4,461,902) (1,669,592)
Notional Cash available for Capital including Grants 13,942,688 (1,669,592) Notional 'Council funded Cash' available for Capital 3,661,531 (1,669,592)
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 76 of 121 Income Statement BALANCE SHEET As at 31 July 2017 Year Ended 30 June 2018
2017/2018 2017/2018 Original Actuals Annual YTD Budget CURRENT ASSETS Cash at Bank & On-Call Investments 27,960,131 34,388,579 Cash Floats 9,432 9,682 Trade and Other Receivables 2,062,419 2,712,713 Inventories 585,662 557,520 Accrued revenue & prepayments 1,896,658 1,495 Non-current assets classfied as held for sale TOTAL CURRENT ASSETS 32,514,302 37,669,989
NON-CURRENT ASSETS Receivables 31,735 43,278 Property, plant and equipment 507,114,316 486,291,810 Internal Loan Receivables 460,000 552,000 TOTAL NON-CURRENT ASSETS 507,606,051 486,887,088
TOTAL ASSETS 540,120,353 524,557,077
CURRENT LIABILITIES Trade and other Payables 315,050 378,342 Borrowings (131,060) 795 Annual & LSL Provisions 3,834,701 3,849,030 Accrued Expenses & Unearned Revenue 1,851,463 - TOTAL CURRENT LIABILITIES 5,870,154 4,228,167
NON-CURRENT LIABILITIES Trade and Other Payables - - Borrowings 11,500,000 1,500,000 Non Current LSL Provision 874,376 934,377 Internal Loans Payable 460,000 552,000 TOTAL NON-CURRENT LIABILITIES 12,834,376 2,986,377
TOTAL LIABILITIES 18,704,530 7,214,544
NET ASSETS 521,415,823 517,342,533
COMMUNITY EQUITY Council Capital 334,912,499 321,991,613 Asset Revaluation Reserve 158,543,193 158,543,193 Retained Surplus/(Deficiency) 4,819,813 Cash Reserves 27,960,131 31,987,914 TOTAL COMMUNITY EQUITY 521,415,823 517,342,533
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 77 of 121 Balance Sheet REQUESTED 2017/2018 ORIGINAL BUDGET 2017/2018 COMMITED ACTUALS 2017/2018 UNSPENT
RECURRENT ASSET VARIANCE VARIANCE SUMMARY OF CAPITAL WORKS AND RECURRENT ASSET Actuals Actuals RECURRENT ASSET COMMITTED COMMITTED to to CAPITAL & PROJECT PROJECTS ORIGINAL ORIGINAL ACTUAL ACTUAL ORIGINAL ORIGINAL EXPENDITURE 2017/2018 Original Budget BUDGET BUDGET EXPENDITURE EXPENDITURE BUDGET BUDGET Reference Description or CASH CASH As at EOM As at EOM JULY Under Budget Under Budget ACCOUNT NAME JOB COST ITEM DESCRIPTION VALUE VALUE JULY 2017 2017 Over Budget Over Budget
CENTRAL & GOVERNANCE Electrical Provision Various Electrical R& M 15,000 15,000 TOTAL 15,000 0 0 0 15,000 0 SES Special Maintenance/Projects PL SES Vehicle & Equipment Shed contribution 17/18 3,500 0 3,500 TOTAL 3,500 0 0 0 3,500 0
SES - WIP Pentland SES/Rual Fire Shed 29,200 935 28,265 TOTAL 0 29,200 0 935 0 28,265
Charters Towers Prayer Breakfast CTRC-Full Gospel Business Event 1,500 0 1,500 Investment Delegations 5,000 0 5,000 TOTAL 6,500 0 0 0 6,500 0
NQLGA Expenditure NQLGA Expenditure 7,000 2,263 4,737 TOTAL 7,000 0 2,263 0 4,737 0
Central Administration Projects Queens Baton Relay 63,000 0 63,000 Engagement of Consultants 100,000 0 100,000 Bush Council Convention August 2017 10,000 0 10,000 TOTAL 173,000 0 0 0 173,000 0 Risk/Disaster Prevention Special Projects Asbestos reports - remedial actions 4,000 0 4,000 TOTAL 4,000 0 0 0 4,000 0 Regional Signage & Branding Projects Operational Sign Replacement 5,000 4,213 787 TOTAL 5,000 0 4,213 0 787 0
Corporate Land Special Maintenance/Projects Cunningham Industrial Estate Special Maintenance 25,000 0 25,000 TOTAL 25,000 0 0 0 25,000 0
Corporate Land - WIP Youngs Block Motor Sport Area 15,000 0 0 15,000 Cunningham Industrial Estate (Land purchase & Survey) 15,000 0 0 15,000 TOTAL 0 30,000 0 0 0 30,000
Admin Centre Special Maintenance Façade area lighting improvement 3,500 0 3,500 Motion Sensor Replacements 640 -640 Repair lights - Mosman Street frontage 1,750 0 1,750 TOTAL 5,250 0 640 0 4,610 0
Admin Centre WIP Power review & Solar Specs 15,000 0 15,000 Admin Centre Plans & Design Works 300000 TOTAL 0 15,000 0 0 0 15,000 Corporate Carparks Special Projects Cut-in Delivery Bay - Admin Carpark 5,000 0 5,000 TOTAL 5,000 0 0 0 5,000 0 Corporate Services Special Projects Review of Council's GST 1,495 -1,495 Consultant-Asset Mgt & Service Review 5,000 2,795 2,205 TOTAL 5,000 0 4,290 0 710 0
Incident Management Emergency Response Training 3,000 0 3,000 TOTAL 3,000 0 0 0 3,000 0
TOTAL CENTRAL & GOVERNANCE PROJECTS 257,250 11,405 245,845 TOTAL CENTRAL & GOVERNANCE ASSETS 74,200 935 73,265
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 78 of 121
Page 1 of 9 REQUESTED 2017/2018 ORIGINAL BUDGET 2017/2018 COMMITED ACTUALS 2017/2018 UNSPENT
RECURRENT ASSET VARIANCE VARIANCE SUMMARY OF CAPITAL WORKS AND RECURRENT ASSET Actuals Actuals RECURRENT ASSET COMMITTED COMMITTED to to CAPITAL & PROJECT PROJECTS ORIGINAL ORIGINAL ACTUAL ACTUAL ORIGINAL ORIGINAL EXPENDITURE 2017/2018 Original Budget BUDGET BUDGET EXPENDITURE EXPENDITURE BUDGET BUDGET Reference Description or CASH CASH As at EOM As at EOM JULY Under Budget Under Budget ACCOUNT NAME JOB COST ITEM DESCRIPTION VALUE VALUE JULY 2017 2017 Over Budget Over Budget
CORPORATE SERVICES Software Special Projects See separate IT Submission 55,000 50,414 4,586 TOTAL 55,000 0 50,414 0 4,586 0
IT Hardware Special Maintenance Hardware Special Maint. - See separate IT Submission 110,000 0 110,000 TOTAL 110,000 0 0 0 110,000 0
Hardware Assets Control New Hardware over $5,000 - See separate IT Submission 158,000 3,183 154,817 New Enterprise Resource Management System 1,100,000 289,429 810,571 ERP Training-Wages/Plant Hire 1,704 -1,704 TOTAL 0 1,258,000 0 292,612 0 965,388
Radio Data Link Network - WIP Datalinks WIP - See separate IT Submission 21,000 0 21,000 TOTAL 0 21,000 0 0 0 21,000
Plant Fleet Asset Control Balance of Annual Allocation 1,816,100 131,277 0 1,684,823 TOTAL 0 1,816,100 0 131,277 0 1,684,823 TOTAL CORPORATE SERVICES PROJECTS 165,000 50,414 114,586 TOTAL CORPORATE SERVICES ASSETS 3,095,100 425,593 2,669,507 PLANNING & SUSTAINABLE DEVELOPMENT Landfill Environmental Projects Water Monitoring Bores 258 -258 Study/Consultants Report - New Landfill Site 30,570 10,400 20,170 Tech upgrade-Waste Collection Fleet 15000 Anaerobic Digestion Waste Facility - Feasibility study 5000 TOTAL 30,570 0 10,658 0 19,912 0 Landfill WIP Stubley St Landfill - Line NE quadrant 60,000 0 60,000 Greenvale Landfill - Rehabilitation of trench 6,000 0 6,000 Greenvale Landfill - Excavation of new trench 15,000 0 15,000 TOTAL 0 81,000 0 0 0 81,000 Recycling Projects Study/Consultants Report - Kerbside Recycling 25000 TOTAL 000000 Strategic Town Planning Expenses Towers Hill-Easement Agreement 869 -869 Draft Planning Scheme (preparation & review) 30,000 0 30,000 Revised/New Infrastructure Charges Resolution 10,000 0 10,000 Transition to new Planning Act 2016 20,000 0 20,000 Airport Master Planning 35,000 0 35,000 Town Centre Renewal Program 50000 TOTAL 95,000 0 869 0 94,131 0 Economic Development Special Projects CT Voice in Regional Develop 1,750 -1,750 Towers Energy & Data Investigation 26,110 -26,110 Digital Enterprise Zone Development 60,000 0 60,000 Buiness/Industry Park Project 28,650 0 28,650 Update of CT Ecomonic Development Plan 30,000 0 30,000 Agreach Feasability 45,000 0 45,000 Solar Investment Attraction 40000 CTRC Investment/Business Leads 5000 Local Buisness Growth Program 40000 TOTAL 163,650 0 27,860 0 135,790 0
Environmental Health Projects Environment Health-Zika & Dengue Control (grant funded) 1,072 -1,072 TOTAL 0 0 1,072 0 -1,072 0
Animal Management Projects Dogs of the Towers - Photo Comp 2,000 120 1,880 Promotional & Educational Products - Animal Mgt 7470 Off Leash Dog Enclosure 35065 TOTAL 2,000 0 120 0 1,880 0
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 79 of 121
Page 2 of 9 REQUESTED 2017/2018 ORIGINAL BUDGET 2017/2018 COMMITED ACTUALS 2017/2018 UNSPENT
RECURRENT ASSET VARIANCE VARIANCE SUMMARY OF CAPITAL WORKS AND RECURRENT ASSET Actuals Actuals RECURRENT ASSET COMMITTED COMMITTED to to CAPITAL & PROJECT PROJECTS ORIGINAL ORIGINAL ACTUAL ACTUAL ORIGINAL ORIGINAL EXPENDITURE 2017/2018 Original Budget BUDGET BUDGET EXPENDITURE EXPENDITURE BUDGET BUDGET Reference Description or CASH CASH As at EOM As at EOM JULY Under Budget Under Budget ACCOUNT NAME JOB COST ITEM DESCRIPTION VALUE VALUE JULY 2017 2017 Over Budget Over Budget
Pest Management Projects UAV Drone 3,555 -3,555 4 x One day Pest, Weed/animal Forums 10,000 0 10,000 TOTAL 10,000 0 3,555 0 6,445 0 Saleyards Works Saleyards Software Replacement (previously in IT) 30,000 0 30,000 Saleyards Master Plan Develop - additional funds 30,000 30,000 Saleyards Master Plan Develop 15,791 0 15,791 Install lights at CT Truck Wash facility 1,364 -1,364 Dalrymple Saleyards Balance Load of Electrical Network -30 30 Dalrymple Saleyard Cattle Vet Crush 15,523 0 15,523 TOTAL 91,314 0 1,333 0 89,981 0
WIP Saleyards Export Yards Light'g Upgrade 752 0 -752 Dalrymple Saleyards Resurfacing 65,000 0 0 65,000 Dalrymple Saleyards - Concrete in high traffic areas 35,000 0 0 35,000 Dalrymple Saleyards - Construct 3 receiving yards 30,000 0 0 30,000 Dalrymple Saleyards - Canteen ceiling repairs & repainting 20,000 0 0 20,000 Fabricate Shade Covers - 3 Draft 36840 TOTAL 0 150,000 0 752 0 149,248
Stock Routes & Reserves Projects Keelbottom Reserve Clean Up Works 6,785 -6,785 Homestead Town Reserve Fencing 30,000 0 30,000 Mingela Reserve - Fencing Materials 7,000 0 7,000 Unallocated 2500 TOTAL 37,000 0 6,785 0 30,215 0
Rural Land Protection Projects Big Bend Development 34000 Fletcher Ck and Macrossaan Renewal 25000 TOTAL 000000
Rural Land Protection Assets New Weed Control Spray Unit 18000 TOTAL 000000
Community Business-Special Maintenance Mobile Education Resource Centre Trailer 65000 TOTAL 000000
Council Website Projects Council Web Page Development 382 -382 TOTAL 0 0 382 0 -382 0
Tourism Promotion-Special Projects New Tourism Directional Signage 11200 Replace Tourist Direction Signs 8897 Highway Signs NQ (2 yr cntrct) Jan 2016 to Jan 2018 15,800 32,340 -16,540 Highway Signs NQ (2 yr cntrct) April 2018 - April 2020 7,000 7,000 Tourism Website Development 00 Online Comm, Sales & Website Facility 479 -479 Site hosting & domain name 1,635 -1,635 Online Facility Training 500 -500 VIC Building Internal Upgade 25,000 25,000 Towers Hill Master Plan 75000 Filming Facility Development 20000 VIC Orientation Room Electronic Video 5000 TOTAL 47,800 0 34,953 0 12,847 0 Tourism Facility Projects Calling of the Cards Upgrade 15000 TOTAL 000000 RADF Special Projects/Programs Strategic Initiative 0 RADF Special Projects 17/18 13,000 13,000 TOTAL 13,000 0 0 0 13,000 0 Youth Services Special Projects Youth Services Special Projects 4,091 -4,091 TOTAL 00 0 0-4,091 0 Events & Celebrations Special Projects Event/Celebration Special Projects 0 Mobile Events Trailer - refer Plant Budget 28000 Youth Festival 15000 TOTAL 000000
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 80 of 121
Page 3 of 9 REQUESTED 2017/2018 ORIGINAL BUDGET 2017/2018 COMMITED ACTUALS 2017/2018 UNSPENT
RECURRENT ASSET VARIANCE VARIANCE SUMMARY OF CAPITAL WORKS AND RECURRENT ASSET Actuals Actuals RECURRENT ASSET COMMITTED COMMITTED to to CAPITAL & PROJECT PROJECTS ORIGINAL ORIGINAL ACTUAL ACTUAL ORIGINAL ORIGINAL EXPENDITURE 2017/2018 Original Budget BUDGET BUDGET EXPENDITURE EXPENDITURE BUDGET BUDGET Reference Description or CASH CASH As at EOM As at EOM JULY Under Budget Under Budget ACCOUNT NAME JOB COST ITEM DESCRIPTION VALUE VALUE JULY 2017 2017 Over Budget Over Budget
Libraries Special Maintenance Best Start Family Literacy 13,023 0 13,023 SLQ-Annual Equipment Grant 662 0 662 Equip and Furnish Meeting Room 3 10000 TOTAL 13,685 0 0 0 13,685 0 Libraries WIP Vehcile for Library 45000 TOTAL 000000 TOTAL PLANNING & SUSTAINABLE DEVELOPMENT PROJECTS 504,019 91,678 412,341 TOTAL PLANNING & SUSTAINABLE DEVELOPMENT ASSETS 231,000 752 230,248 ROADS INFRASTRUCTURE Road Services Special Projects Street Lighting Works 10,241 -10,241 Asset Management/Project Development 50,000 0 50,000 Survey Equip/Soil Testing Equip etc operation/maintenance 50,000 0 50,000 TOTAL 100,000 0 10,241 0
WIP-Quarry Pitt WIP-Quarry Pitt 0 TOTAL 000000
Road Assets Total - Refer to separate sheet C-WIP-Road Construction Allocation awaiting Roads Program 710,000 17,865 692,135 R-WIP-Road Construction Allocation awaiting Roads Program 615,000 0 615,000
C-WIP-TIDS Funded Roads This year's allocation 1,663,000 659,519 1,003,481 R-WIP-TIDS Funded Roads This year's allocation
R-WIP-Roads to Recovery 2014/2019 This year's allocation 2,479,000 311,445 2,167,555 WIP Black Spot Programme This year's allocation 300,000 0 300,000 TOTAL 0 5,767,000 0 988,829 0 4,778,171 Works For Queensland Roads Proj Works For Queensland Program - Roads Projects 383,710 637,483 -253,773 TOTAL 383,710 0 637,483 0 -253,773 0 Survey Equipment Asset Control Survey Equipment Asset Control 10,000 10,000 TOTAL 0 10,000 0 0 0 10,000 TOTAL ROADS INFRASTRUCTURE PROJECTS 483,710 647,725 -164,015 TOTAL ROADS INFRASTRUCTURE ASSETS 5,777,000 988,829 4,788,171 WATER UTILITIES C-WIP Weir Diesel Pump Relocation 45,000 23,523 21,477 Weir PLC Upgrade 40 -40 Unallocated 20,000 0 20,000 TOTAL 0 65,000 0 23,563 0 41,437 C-Treatment Works Special Maintenance Repair leaks in clear water well 4,335 0 4,335 TOTAL 4,335 0 0 0 4,335 0 Electrical Unallocated 1,589 -1,589 C-WIP Water Filtration Clear water pump station monitoring 17,000 3,907 13,093 TOTAL 0 17,000 0 5,496 0 11,504 C-Water Mains Special Maintenance SCADA Unallocated 20,000 0 20,000 TOTAL 20,000 0 0 0 20,000 0 C-WIP Water Mains Gill St Water Main Replacement 150,000 7,303 142,697 W4Q - Plant St - Water Main repairs 338,000 60 337,940 W4Q - Gregory Development Rd Water Main Replacement 115,000 253 114,747 W4Q - Hewitt St - Water Main Replacement 100,000 13,705 86,295 W4Q - Stubley St Main Replacement 150,000 23,120 126,880 CT Valve & Hydrant Maintenance 20,000 0 20,000 Steels Road Main Replacement 30,000 30,000 Lynd Hwy - Upgrade Water Main 55,000 55,000 TOTAL 0 958,000 0 44,442 0 913,558 C-Water Treatment Plant non-NSRF SCADA Upgrade 329 -329 WTP SCADA/Electrical Special Maintenance 48,800 48,800 TOTAL 0 48,800 0 329 0 48,471
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 81 of 121
Page 4 of 9 REQUESTED 2017/2018 ORIGINAL BUDGET 2017/2018 COMMITED ACTUALS 2017/2018 UNSPENT
RECURRENT ASSET VARIANCE VARIANCE SUMMARY OF CAPITAL WORKS AND RECURRENT ASSET Actuals Actuals RECURRENT ASSET COMMITTED COMMITTED to to CAPITAL & PROJECT PROJECTS ORIGINAL ORIGINAL ACTUAL ACTUAL ORIGINAL ORIGINAL EXPENDITURE 2017/2018 Original Budget BUDGET BUDGET EXPENDITURE EXPENDITURE BUDGET BUDGET Reference Description or CASH CASH As at EOM As at EOM JULY Under Budget Under Budget ACCOUNT NAME JOB COST ITEM DESCRIPTION VALUE VALUE JULY 2017 2017 Over Budget Over Budget
C-WIUP Project Management Planning (GHD) Facilities Provision & Accommodation 15,000 8,640 6,360 GHD Program Manager L/S 208,000 162,240 45,760 GHD Program Manager T/D 50,000 150,000 -100,000 GHD Program Manager Support 25,000 19,760 5,240 CTRC Program Coordinator 155,000 9,329 145,671 Management Reserve 464,893 0 464,893 Unallocated 00 TOTAL 0 917,893 0 349,969 0 567,924 C-WIUP Weir & Weir Pump Station Initial Design Design, Commissioning 65,900 0 65,900 P1 Raw Water Intake-GHD L/S 14,625 11,100 3,525 P1 Raw Water Intake-GHD T/D 1,580 4,000 -2,420 P1 Raw Water Intake-Construction 295,180 0 295,180 P5.01 Elect Upgrade-GHD L/S 71,340 37,616 33,724 P5.01 Elect Upgrade-GHD T/D 33,060 38,000 -4,940 P5.01 Elect Upgrade-Construction 1,544,800 0 1,544,800 P5.02 Pump Studies-GHD L/S 00 P5.02 Pump Studies-Construction 35,000 0 35,000 P5.03 Pump Upgrade-GHD L/S 23,200 18,850 4,350 P5.03 Pump Upgrade-GHD T/D 6,400 8,000 -1,600 P5.03 Pump Upgrade-Construction 642,950 0 642,950 P5.04 Surge Assessment-GHD L/S 00 P5.04 Surge Assessment-Construction 10,000 0 10,000 P5.05 Surge Upgrade-GHD L/S 6,000 4,800 1,200 P5.05 Surge Upgrade-GHD T/D 3,000 3,000 0 P5.05 Surge Upgrade-Construction 50,100 0 50,100 P8 Sump Upgrade-GHD L/S 8,000 8,000 0 P8 Sump Upgrade-GHD T/D 2,000 2,000 0 P8 Sump Upgrade-Construction 125,250 0 125,250 P15 Security Upgrade-GHD L/S 2,000 2,000 0 P15 Security Upgrade-Construction 20,875 0 20,875 P16 Lighting Upgrade-GHD L/S 3,000 3,000 0 P16 Lighting Upgrade-Construction 6,680 0 6,680 P17 Structure Refurb-GHD L/S 3,000 -3,000 P17 Structure Refurb-Construction 10,855 0 10,855 P20 Remove Old Cable Tails 1,000 0 1,000 P1 Raw Water Intake-Contingency 216,399 0 216,399 P5.01 Elect Upgrade-Contingency 122,670 0 122,670 P5.03 Pump Upgrade-Contingency 46,200 0 46,200 P5.05 Surge Upgrade-Contingency 4,500 0 4,500 P8 Sump Upgrade-Contingency 11,250 0 11,250 P15 Security Upgrade-Contingency 1,875 0 1,875 P16 Lighting Upgrade-Contingency 600 0 600 P17 Structure Refurb-Contingen 00 TOTAL 0 3,386,289 0 143,366 0 3,242,923 C-WIUP WTP Design, Commissioning 145,175 8,867 136,308 P2 WTP Upgrades-GHD L/S 316,675 152,960 163,715 P2 WTP Upgrades-GHD T/D 180,860 273,000 -92,140 P2 WTP Upgrades-Construction 5,787,960 12,081 5,775,879 P2 WTP Chlorine Room Assessm't 2,233 -2,233 P7 Clarifier Assessm't-GHD L/S 00 P7 Clarifier Assessm't-Construction 30,000 0 30,000 P12 New Tx/Rx System-GHD L/S 4,072 -4,072 P12 New Tx/Rx System-GHD T/D 4,000 -4,000 P12 New Tx/Rx System-Construction 133,600 0 133,600 P13 Storage Assessment-GHD L/S 5,000 -5,000 P13 Storage Assessment-Construction 10,000 0 10,000 P2.01 Lighting Refurb-GHD L/S 3,000 3,000 0 P2.01 Lighting Refurb-Construction 25,050 0 25,050 P2 WTP Upgrades-Contingency 433,275 0 433,275 P12 New Tx/Rx System-Contingen 00 P2.01 Lighting Refurb-Contingency 2,250 0 2,250 TOTAL 0 7,067,845 0 465,213 0 6,602,632
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 82 of 121
Page 5 of 9 REQUESTED 2017/2018 ORIGINAL BUDGET 2017/2018 COMMITED ACTUALS 2017/2018 UNSPENT
RECURRENT ASSET VARIANCE VARIANCE SUMMARY OF CAPITAL WORKS AND RECURRENT ASSET Actuals Actuals RECURRENT ASSET COMMITTED COMMITTED to to CAPITAL & PROJECT PROJECTS ORIGINAL ORIGINAL ACTUAL ACTUAL ORIGINAL ORIGINAL EXPENDITURE 2017/2018 Original Budget BUDGET BUDGET EXPENDITURE EXPENDITURE BUDGET BUDGET Reference Description or CASH CASH As at EOM As at EOM JULY Under Budget Under Budget ACCOUNT NAME JOB COST ITEM DESCRIPTION VALUE VALUE JULY 2017 2017 Over Budget Over Budget
C-WIUP Reservoirs Reservoir Assessment 0 Design, Commissioning 25,454 0 25,454 P6 Reservoir Upgrade-GHD L/S 14,300 0 14,300 P6 Reservoir Upgrade-GHD T/D 4,070 -4,070 P6 Reservoir Upgrade-Construction 1,155,472 651,045 504,427 P9 Automatic Isolation-GHD L/S 11,000 11,000 0 P9 Automatic Isolation-Construction 50,000 0 50,000 P14 Booster Chlorin-GHD L/S 6,750 0 6,750 P14 Booster Chlorin-GHD T/D 2,250 2,400 -150 P14 Booster Chlorin-Construction 93,938 0 93,938 Concrete Res CTRC Refurb 2,853 -2,853 P6 Reservoir Upgrade-Contingency 67,924 0 67,924 P14 Booster Chlorin-Contingency 8,438 0 8,438 TOTAL 0 1,435,526 0 671,367 0 764,159 C-WIUP Reticulation Initial design 0 Design, Commissioning 2,540 0 2,540 P3 PRV Upgrades-GHD L/S 7,800 -7,800 P3 PRV Upgrades-GHD T/D 4,000 -4,000 P3 PRV Upgrades-Construction 240,500 0 240,500 P4 TW Main&Pump Assess-GHD L/S 9,600 -9,600 P4 TW Main&Pump Assess-Construction 104,000 5,212 98,789 P10 RW Main Assess-GHD L/S 10,800 -10,800 P10 RW Main Assess-Construction 102,000 9,757 92,243 P11 RW Main Earthing-GHD L/S 11,000 -11,000 P11 RW Main Earthing-GHD T/D 6,000 -6,000 P18 Flow Monitoring-GHD L/S 9,000 10,800 -1,800 P18 Flow Monitoring-GHD T/D 2,250 3,000 -750 P18 Flow Monitoring-Construction 35,070 0 35,070 P19 Calibration of CAD-GHD L/S 7,000 7,000 0 P19 Calibration of CAD-Construction 58,450 0 58,450 P3 PRV Upgrades-Contingency 00 P18 Flow Monitoring-Contingency 2,360 0 2,360 P19 Calibration of CAD-Contingency 5,250 0 5,250 TOTAL 0 568,420 0 84,968 0 483,452
Water Developer Works Developer Works - Water 15,000 0 15,000 TOTAL 0 15,000 0 0 0 15,000 Water Plant & Equipment Asset Control Unallocated 10,000 0 10,000 TOTAL 0 10,000 0 0 0 10,000 Pentland Water WIP New Telemetry for Pentland water 957 -957 Refurbish reservoir (sand blast and paint) 00 Pentland Water Supply - SCADA improvements 20,000 20,000 Creek St, Pentland - Water Main Extension 15,000 15,000 Old Cape Rd, Pentland - Water Main extension 35,000 35,000 Mackay St, Pentland - Water Mains Upgrade 30,000 30,000 TOTAL 0 100,000 0 957 0 99,043 GV Water Supply Spec Maintenance Reservoir Mixer 24,503 0 24,503 Water Filtration 21,912 3,088 18,824 TOTAL 46,415 0 3,088 0 43,327 0 TOTAL WATER UTILITIES PROJECTS 70,750 3,088 67,662 TOTAL WATER UTILITIES ASSETS 14,589,773 1,789,670 12,800,103 SEWERAGE UTILITIES C-WIP-Sewerage Mains Extension Unallocated Budget 10,000 0 10,000 TOTAL 0 10,000 0 0 0 10,000 C-WIP-Sewerage Mains Extension Camering & Inspections 15,000 0 15,000 Smoke Testing 15,000 0 15,000 SPS Maintenance mode setup 6,500 0 6,500 TOTAL 36,500 0 0 0 36,500 0 WIP Sewerage Effluent Network Reuse Switchboard 30,000 0 30,000 TOTAL 0 30,000 0 0 0 30,000
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 83 of 121
Page 6 of 9 REQUESTED 2017/2018 ORIGINAL BUDGET 2017/2018 COMMITED ACTUALS 2017/2018 UNSPENT
RECURRENT ASSET VARIANCE VARIANCE SUMMARY OF CAPITAL WORKS AND RECURRENT ASSET Actuals Actuals RECURRENT ASSET COMMITTED COMMITTED to to CAPITAL & PROJECT PROJECTS ORIGINAL ORIGINAL ACTUAL ACTUAL ORIGINAL ORIGINAL EXPENDITURE 2017/2018 Original Budget BUDGET BUDGET EXPENDITURE EXPENDITURE BUDGET BUDGET Reference Description or CASH CASH As at EOM As at EOM JULY Under Budget Under Budget ACCOUNT NAME JOB COST ITEM DESCRIPTION VALUE VALUE JULY 2017 2017 Over Budget Over Budget
WIP Sewerage Replacement Manhole Refurbishment 68,000 0 68,000 Dalrymple Rd SPS Pump Rplcment 16,145 -16,145 Unallocated Electrical 15,000 0 15,000 Unallocated Mechanical 15,000 0 15,000 Sewer Pipe Relining - CT Sewerage System 100,000 100,000 TOTAL 0 198,000 0 16,145 0 181,855
WIP Sewerage Non Sub Augmentation Pump Station SCADA Upgrade 790 -790 TOTAL 0 0 0 790 0 -790 WIP Effluent Reuse Upgrade Planning 4,863 -4,863 Unallocated 882,390 882,390 TOTAL 0 882,390 0 4,863 0 877,527 WIP Sewerage Developer Works Unallocated Sewerage Developer Works 15,000 0 15,000 TOTAL 0 15,000 0 0 0 15,000 C-Sewerage Plant & Equipment Asset Control Mobile Sewer Line Jetter 50,000 0 50,000 TOTAL 0 50,000 0 0 0 50,000 C-Sewerage Special Maintenance Design Works 139 -139 Digestor Clean Out 70,000 23,883 46,117 Tree Pruning 2,500 0 2,500 Process Monitoring & Alarming 61,000 36,778 24,222 CT STP SCADA improvements 40,000 40,000 Replace power pole - Lea St Pump Station 5,000 5,000 TOTAL 178,500 0 60,800 0 117,700 0 Greenvale Infrastructure WIP Sludge tank at STP refurbishment 0 Greenvale Sewerage Substation switchboard replacement 81,000 81,000 Greenvale STP - switchboard replacement 76,000 76,000 TOTAL 0 157,000 0 0 0 157,000 TOTAL SEWERAGE UTILITIES PROJECTS 215,000 60,800 154,200 TOTAL SEWERAGE UTILITIES ASSETS 1,342,390 21,798 1,320,592 FACILITIES Depot Building Special Maintenance Surplus Equipment Auction 0 Hwy Depot -Storage Facility Gas Cylinder 645 -645 Highway Depot-Update Shed for Tyre/Cement Storage 15,000 0 15,000 Highway Depot-Power Upgrade 30,000 0 30,000 Greenvale Depot - Refurbish security fencing 10,000 0 10,000 TOTAL 55,000 0 645 0 54,355 0 Highway Depot Buildings Other WIP Hwy Dpt Cement 4 Bays West End 20,000 0 20,000 Hwy Depot - Security Lights/Camera 25,000 0 25,000 Hwy Depot Yard - Bitumen sealing 15,000 15,000 Hway Depot Prelim/Master Plan 245000 TOTAL 0 60,000 0 0 0 60,000 Airport Special Projects Airport Survey Costs - Commercial 10,000 0 10,000 TOTAL 10,000 0 0 0 10,000 0
Airport Capital WIP Airport Lighting Upgrade - Project Mgt & Scoping 40,978 629 40,349 Airport Lighting Upgrade - Design Work 4,000 0 4,000 Airport Lighting Upgrade - Supply & Install Lights 647,500 0 647,500 Airport Lighting Upgrade - Contingencies 71,750 71,750 Defence Land Development 80,000 0 80,000 Survey Work & Valuation works 0 TOTAL 0 844,228 0 629 0 843,599 Rural Airstrips WIP Pentland Airport Road Realignment 80,000 0 80,000 TOTAL 0 80,000 0 0 0 80,000
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 84 of 121
Page 7 of 9 REQUESTED 2017/2018 ORIGINAL BUDGET 2017/2018 COMMITED ACTUALS 2017/2018 UNSPENT
RECURRENT ASSET VARIANCE VARIANCE SUMMARY OF CAPITAL WORKS AND RECURRENT ASSET Actuals Actuals RECURRENT ASSET COMMITTED COMMITTED to to CAPITAL & PROJECT PROJECTS ORIGINAL ORIGINAL ACTUAL ACTUAL ORIGINAL ORIGINAL EXPENDITURE 2017/2018 Original Budget BUDGET BUDGET EXPENDITURE EXPENDITURE BUDGET BUDGET Reference Description or CASH CASH As at EOM As at EOM JULY Under Budget Under Budget ACCOUNT NAME JOB COST ITEM DESCRIPTION VALUE VALUE JULY 2017 2017 Over Budget Over Budget
World Theatre Spec Maint/Projects Electrical Safety Audit 2,000 0 2,000 Replace/repair carpet Change Room 1 Basement 1,600 0 1,600 Wash down external walls, façade 3,000 0 3,000 21st Birthday Celebration 20,000 2,841 17,159 World Theatre Auditorium - Seating Improvements 5,000 0 5,000 World Theatre - Orchestra Pit Project 8,000 0 8,000 World Theatre - Stand Alone People Counters x 2 1,500 0 1,500 Mt Leyshon entry doors - replace velvet curtains 13,000 0 13,000 Mt Leyshon Stage Leg Curtain Replacement 5,500 0 5,500 World Theatre - Hot Water System Improvements 5,000 0 5,000 Basement dressing rooms refurbishment 6,000 0 6,000 Henry's Restaurant - renovations 20,000 0 20,000 Henry's Restaurant - Toilet Fittings Refurbishment 5,000 0 5,000 TOTAL 95,600 0 2,841 0 92,759 0 World Theatre Capital WIP World Theatre Toilets - Refurbishment 20,000 0 20,000 World Theatre Stage - Wheelchair Lift 35,000 0 35,000 World Theatre Seating Refurbishment - Stage 2 10,000 0 10,000 World Theatre Stage - Refurbishment 30,000 0 30,000 World Theatre Cineama Audio Upgrade-analogue to digital 22,000 0 22,000 World Theatre-Air Chiller Install Finalisation 80,000 0 80,000 TOTAL 0 197,000 0 0 0 197,000 City Pool Special Maintenance KRM Heated Pool - additional Pool Wheelchair 2,000 0 2,000 KRM Pool Replacement Report (new as per MT) 50000 TOTAL 2,000 0 0 0 2,000 0 City Pool WIP City Pool - Replace shade area beside wading pool 5,000 0 5,000 City Pool - Replacement Pool Lift/Hoist 23,000 0 23,000 KRM Heated Pool - replace roll down blinds 18,000 0 18,000 City Pool - Replacement of shade cover 50m pool 12,000 0 12,000 City Pool - Blanket Storage Reel - Heated Pool 30000 TOTAL 0 58,000 0 0 0 58,000 Rural Pools Special Maintenance Pentland Pool - Replace Outdoor Lights 5,300 0 5,300 Greenvale Pool - Concrete entry apron 3,000 0 3,000 TOTAL 8,300 0 0 0 8,300 0 Rural Pool WIP Painting RW Pool (new as Per MT) 38500 TOTAL 000000 Tennis Courts WIP CT Tennis Courts Upgrade - Get Playing Plus Grant 649,671 854,398 -204,727
TOTAL 0 649,671 0 854,398 0 -204,727
City Showgrounds WIP Ring Lights Upgrade - Stage 1 10,000 0 10,000 Replace B'lock system 239 -239 Equipment WIP 0 TOTAL 0 10,000 0 239 0 9,761 Rural Recreation Special Projects Ravenswood Recreaction Reserve-Remove all barb wire 1,500 0 1,500 Hire of Road Control Equipment 364 -364 Ravenswood Recreation Reserve - upgrade signage 1,500 0 1,500 Equestrian Centre - Concrete Works 5,000 0 5,000 TOTAL 8,000 0 364 0 7,636 0 Rural Recreation WIP Greenvale Recreation Reserve - Hinged windsock pole 3,000 0 3,000 Greenvale Recreation Reserve - Light for Helicopter 2,000 0 2,000 RW Walking Track/Trail Development 10,364 -10,364 Ravenswood Recreation Reserve - Septic Refurbishments 75,000 0 75,000 TOTAL 0 80,000 0 10,364 0 69,636 Arthur Titley Centre WIP Replacement of Chairs - Stage 1 20,000 0 20,000 TOTAL 0 20,000 0 0 0 20,000 Wherry House Special Maintenance Electrical Repairs - Wherry House 15,000 0 15,000 TOTAL 15,000 0 0 0 15,000 0 Wherry House WIP Handrails - Wherry House 30,000 0 30,000 TOTAL 0 30,000 0 0 0 30,000 Venus Battery Special Maintenance Structural & Maintenance Report 9,000 0 9,000 TOTAL 9,000 0 0 0 9,000 0
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 85 of 121
Page 8 of 9 REQUESTED 2017/2018 ORIGINAL BUDGET 2017/2018 COMMITED ACTUALS 2017/2018 UNSPENT
RECURRENT ASSET VARIANCE VARIANCE SUMMARY OF CAPITAL WORKS AND RECURRENT ASSET Actuals Actuals RECURRENT ASSET COMMITTED COMMITTED to to CAPITAL & PROJECT PROJECTS ORIGINAL ORIGINAL ACTUAL ACTUAL ORIGINAL ORIGINAL EXPENDITURE 2017/2018 Original Budget BUDGET BUDGET EXPENDITURE EXPENDITURE BUDGET BUDGET Reference Description or CASH CASH As at EOM As at EOM JULY Under Budget Under Budget ACCOUNT NAME JOB COST ITEM DESCRIPTION VALUE VALUE JULY 2017 2017 Over Budget Over Budget
Venus Battery WIP Venus Battery - Erosion Control 80000 TOTAL 000000 VIC Special Maintenance Re-Configuration of VIC/Gift Shop/Merchandise areas 25,000 0 25,000 TOTAL 25,000 0 0 0 25,000 0 Towers Hill Spec Maintenance/Projects Towers Hill Lookout - Wheelchair access 3,100 0 3,100 TOTAL 3,100 0 0 0 3,100 0 Towers Hill WIP Towers Hill Amphitheatre Improvements 25,000 0 25,000 W4Q-BUCHANAN ROAD PATH 060-60 W4Q-TOWERS HILL PATH (LOOKOUT) 336,000 45,765 290,235 TOTAL 0 361,000 0 45,825 0 315,175 R-Community Halls Spec Maintenance Ravenswood Ambulance Play Area - replace swing 4,000 0 4,000 Ravenswood Church - Securtiy Kit alarm 2,500 0 2,500 Ravenswood School of Arts Building-Painting, floor & gutter 2,500 0 2,500 Beef & Gold Room - Replacement of Furniture 727 -727 TOTAL 9,000 0 727 0 8,273 0 Community Halls WIP Gold & Beef Rooms - replace floor covering 15,000 0 15,000 TOTAL 0 15,000 0 0 0 15,000 Other Property Special Maintenance Inspect power poles - various locations 10,000 0 10,000 Transport Vintage items - Stage 1 - Towers Hill 10000 TOTAL 10,000 0 0 0 10,000 0 R-Other Property WIP Stage 1 - Vintage Items Display - Towers Hill 50000 TOTAL 000000 R-Public Structures Special Maintenance Greenvale Mural on Toilet Block 1,500 0 1,500 TOTAL 1,500 0 0 0 1,500 0 Cemetery Special Maintenance CT Cemetery-Construct new garden bed (sec 64) 30,000 0 30,000 TOTAL 30,000 0 0 0 30,000 0 Cemetery Buildings WIP Pioneer Cemetery - Memorial Wall 25,000 0 25,000 Pioneer Cemetery - Heastone relocation Stage 1 10,000 0 10,000 CT Cemetery - construct new road (sec 64) 65,000 0 65,000 TOTAL 0 100,000 0 0 0 100,000 C-Parks Special Maintenance Lissner Park fence style display 5,000 0 5,000 Apex Park GSI Irrigation 392 -392 Pan Aust Park Irrigation replacement 3,500 0 3,500 Burdekin St Lawn Plot - replace irrigation 3,000 0 3,000 Burdekin St Garden Plot - GSI installation 3,000 0 3,000 Oysher Park GSI installation 3,000 0 3,000 Centenary Park GSI installation 7,500 0 7,500 Towers Hill Recreation Corridor 25000 TOTAL 25,000 0 392 0 24,608 0 C-Parks WIP Centenary Park-Replace Irrigation & Water Main 100,000 0 100,000 TOTAL 0 100,000 0 0 0 100,000 C-Parks Special Parkland Project Parkland Feasibility study, design and commencement 25000 TOTAL 000000 TOTAL FACILITIES PROJECTS 306,500 4,968 301,532 TOTAL FACILITIES ASSETS 2,604,899 911,454 1,693,445
OVERALL TOTALS 2,002,229 27,714,362 870,078 4,139,032 1,132,151 23,575,330
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 86 of 121
Page 9 of 9 13.3 Roads Program Reporting
EXECUTIVE SUMMARY The financial position of the 2017/18 Roads Program as at 31 July 2017 is presented, together with an itemised listing of all roads to which maintenance has been undertaken.
OFFICER’S RECOMMENDATION That Council: Receive the following reports representing the 2017/18 Roads Program, as at 31 July 2017:
1. One page summary of the overall program actuals against original budget. 2. The Roads Infrastructure Works Program identifying actuals plus original budgets. 3. Road Maintenance activity.
BUDGET & RESOURCE IMPLICATIONS
YTD as at 31 July 2017 - 9% of the 2017/2018 financial year elapsed
Original Total Committed Uncommitted or YTD Committed YTD Completed Budget Funds Plus Unspent Plus Actuals Works Actuals
$ $ $ Roads Admin 630,000 33.654 596,346 5% 5% Capital Works 1,325,000 17,865 1,307,135 1% - TIDS 1,663,000 659,519 1,003,481 40% - R2R 2,479,000 311,445 2,167,555 13% 10% Black Spot Program 300,000 - 300,000 - - Maintenance 4,450,000 876,368 3,573,632 20% 5% RMPC 16/17 Program 2,044 (2,044) 100% - RMPC 17/18 Program 2,700,000 158,937 2,541,063 6% 5% RPC Project No. 217/98C/4 1,259,733 583,949 675,784 46% 20% Total Program 14,806,733 2,643,781 12,162,952 18% 8%
BACKGROUND The second attachment, being the Works Program, reports the original 2017/18 budget.
LINK TO CORPORATE PLAN Priority focus area – Remaining transparent & accountable. Reporting against the adopted amended Annual Budget
CONSULTATION (Internal/External) The reports have been reconciled and independently checked against Council’s General Ledger as at the end of the previous month. The Director Roads Infrastructure actively utilises the reports for monitoring the finances of the Roads Directorate.
LEGAL CONSIDERATIONS All legal considerations are deemed to have been addressed.
POLICY IMPLICATIONS All policy considerations are deemed to have been addressed.
RISK IMPLICATIONS The nature of the attached reports confirm that preventative financial management principles are applied to the management of the Roads Program with these report generated and assessed on a fortnightly basis at the end of each payroll period.
Report Prepared by: Report Authorised by: BELINDA BLOKLAND TAMMY POWER Financial Services Co-ordinator Director Corporate Services Date: 09 August 2017
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 87 of 121 ATTACHMENTS 1. One page summary of the actuals for the 2017/18 Roads Program as at 31 July 2017 2. Roads Infrastructure Works Program actuals for 2017/18 as at 31 July 2017 (see Background note) 3. Listing of road maintenance actuals for 2017/18 as at 31 July 2017
REFERENCE DOCUMENT • Officer’s Report Document No. 1114204 ______
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 88 of 121 ABC DEFG H I J AS AT END OF FORTNIGHT PERIOD NO. 2 A + B D + F C - G BUDGET YTD 8%
2017/2018 TOTAL FUNDS AVAILABLE SUB-TOTALS PREVIOUS PREVIOUS 2017/2018 REVISED 2017/2018 ACTUALS COMMITTED SUB-TOTALS YTD COMMITTED 2017/2018 PROPOSED 2017/2018 ACTUALS COMMITTED PLUS TO SPEND AVAILABLE ACTUALS ACTUALS BUDGET TO PERIOD COSTS COMMITTED PLUS PLUS 2017/2018 ROADS BUDGET MONITORING ORIGINAL BUDGET AMENDED TO PERIOD ACTUALS TO 2017/2018 TO SPEND 2015/2016 2016/2017 MOVEMENT SUB-TOTALS TO PERIOD ACTUALS TO ACTUALS BY % BUDGET PERIOD NEW BUDGET 2017/2018 PERIOD NEW BUDGET ACCOUNT NO. ACCOUNT DESCRIPTION 22222 3010-3500-0000 Road Services Admin Expenses 584,104 694,613 630,000 630,000 33,654 33,654 0 33,654 33,654 596,346 596,346 5.34% 3110-6010-0000 City Road Construction 305,435 186,451 710,000 710,000 0 17,865 17,865 692,135 2.52% 3160-6010-0000 Rural Road Construction 128,995 419,560 615,000 615,000 000 0 17,865 615,000 1,307,135 0.00% 3200-6010-0000 City TIDS as per Main Roads Program 313,773 1,005,827 1,663,000 1,663,000 840 658,679 659,519 1,003,481 39.66% 3200-6010-0000 City TIDS - Airport Works - TIDS as per Main Roads Program 229,473 20,988 000 0 0 0 0.00% 3210-6010-0000 Rural TIDS as per Main Roads Program 1,727,198 179,496 000 840 0 0 659,519 0 1,003,481 0.00% 3262-6010-0000 Rural Roads 2014-2019 Roads to Recovery Program 3,629,993 2,228,327 2,479,000 2,479,000 108,690 108,690 202,755 311,445 311,445 2,167,555 2,167,555 12.56% 3290-6010-0000 Blackspot Programme 00300,000 300,000 000 0 0 300,000 300,000 0.00% 3300-3600-0000 City Roads Maintenance 542,500 512,877 600,000 600,000 12,704 3,533 16,237 583,763 2.71% 3350-3600-0000 Rural Roads Maintenance 3,767,761 4,105,996 3,850,000 3,850,000 81,215 93,919 778,916 860,132 876,368 2,989,868 3,573,632 22.34% 3625-3500-0000 RPC 98C Project 217/98C/4 Op Exp 0 676,902 1,259,733 1,259,733 252,016 252,016 331,933 583,949 583,949 675,784 675,784 46.35% 3708-3500-0000 R-RMPC Contract Expense 2014-15 369 0 00000000.00% 3709-3500-0000 R-RMPC Contract Expense 2015-16 2,591,045 19,082 00000000.00% 3710-3500-0000 R-RMPC Contract Expense 2016-17 5,111 2,775,434 0 0 625 625 1,419 2,044 2,044 ( 2,044 ) ( 2,044 ) 0.00% 3711-3500-0000 R-RMPC Contract Expense 2017-18 0 0 2,700,000 2,700,000 120,630 120,630 38,307 158,937 158,937 2,541,063 2,541,063 5.89% $ 13,825,757 $ 12,825,554 $ 14,806,733 $0 $ 14,806,733 $ 610,374 $ 610,374 $ 2,033,407 $ 2,643,781 $ 2,643,781 12,162,952$ 12,162,952
At orig budget, full-time employee establishment was 53 employees Current Amount required for remainder of year to Employees Projected on-costed wages supporting the 50 employees is $ 3,111,000.00 $ 9,150,000 Operational budget required to support Current Road Crews (Wages divided by .34) support 50 employees $ 8,446,153.85 50 Projected on-costed wages per fortnight supporting 50 employees $ 119,653.85 $ 351,923 Total operational budget required per fortnight to support 50 road employees with no central wage budget % of the year still to go 92.31% Total operational budget per employee per fortnight $ 7,038 $ 183,000 Averaged operational budget per employee per year between rural & urban % of required funds still available 95.46% $ 9,306,733 Original - Available for employees Funds remaining for $ 5,863,259 Of remaining funds, $ 2,871,692 $ 8,734,952 Plant and Material baseline wages to 30 June will require Based on historial averages, 34% of program budget is required for Yellow shade minus Contractors plus wages. Remaining 66% is required for plant hire and materials. Burnt Orange
Surplus Current Day Labour Budget The Variance between the 'Original Day Labour Budget' & the 'Projected Actual Day Labour PROJECTED supporting current Employee Numbers of Budget' is the 'unresolved revised budget movement' + variations in actuals compared to ACTUAL Day $156,733 50 original budgets Labour SURPLUS $ 288,798 (Revised) Original Compared to Amended Budget Bud Available for Expended or committed todate for $ 5,500,000.00 contractors Contractors $ 2,072,000.00 $ 3,428,000.00
Available - Contracting out to - non-road projects
$ 14,806,733.00 Sum of combined Budgets Available
H:\Finance\REGIONAL\2017-2018\ROADS PROGRAM\Budget Monitoring\01 July 2017\Budget_Monitoring_EOM July Period 02_1718 7/08/2017 1:44 PM 1 Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 89 of 121 Funding Source ANNEXURE M(b) Actuals Job Number To Date BUDGET Actuals
District Council Roads Council Other Total External Total Cost to Roads Program R2R TIDS TMR Developer Other REMAINDER Project Location Budget Other Budgets Budget Funding Council
EOM July 2017 Original 2017/18 17/18 Actuals + Committed
Gill Street ‐ Church St to New Queen Rd City 3705‐6016‐0000 659,519.06 1,663,000 831,505 831,495 831,495 831,505 1,003,480.94 Reconstruction
TIDS TOTAL $ 659,519.06 1,663,000 831,505 ‐ ‐ ‐ 831,495 ‐ ‐ ‐ 831,495 831,505 $ 1,003,480.94
Rural 3003‐7018‐0000 Dotswood Road ‐ Reseal Section 56,203.64 70,400 ‐ 70,400 70,400 ‐ 14,196.36 Church Street City 3694 321,000 ‐ 321,000 321,000 ‐ 321,000.00 Reconstruct & reseal Civic Lane ‐ Mary St Church Street ‐ Reconstruct intersection + City 3694‐7019‐0000 199,905.56 74,962 ‐ 74,962 74,962 ‐ ‐ 124,943.56 Asphalt Resurface w Hodgkinson St Sandy Creek Road Environs 3013 150,000 ‐ 150,000 150,000 ‐ 150,000.00 Upgrade crossing at 163 Sandy Crk Rd Palmer Road South Environs 3820‐7018‐0000 150,000 ‐ 150,000 150,000 ‐ 150,000.00 Resheet & seal 1.1km Queenslander Creek Road Environs 3388‐7019‐0000 100,000 ‐ 100,000 100,000 ‐ 100,000.00 Resheet & seal Jessie Springs Rd Rural 3531 Basalt river crossing approaches 135,000 ‐ 135,000 135,000 ‐ 135,000.00 Stabilise and seal Environs 3577‐7019‐0000 Harbutt Rd ‐ Resheet 35,000 ‐ 35,000 35,000 ‐ 35,000.00 City 3762‐7019‐0000 Hodgkinson St ‐ Reconstruct/Reseal 55,335.33 80,000 ‐ 80,000 80,000 ‐ 24,664.67 Bow Street City 3674 Reconstruct 250,000 ‐ 250,000 250,000 ‐ 250,000.00 Gill St ‐ Mary St Bow Street City 3674 Resurface 108,000 ‐ 108,000 108,000 ‐ 108,000.00 Gill St ‐ Mary St Rocky Creek Road Environs 3286 175,000 ‐ 175,000 175,000 ‐ 175,000.00 Reseal Mount Leyshon Road (south) Environs 3009 160,000 ‐ 160,000 160,000 ‐ 160,000.00 Reseal ‐ ‐ ‐ ‐ Gill St ‐ Church St to New Queen Rd City 3705 Vulture St intersection roundabout In conjunction with Black Spot funding Haigh Lane City 3954‐7019‐0000 90,000 ‐ 90,000 90,000 ‐ 90,000.00 Form and seal Sealed Network Various 331,638 ‐ 331,638 331,638 ‐ 331,638.00 Bitumen Reseals Gravel Network CTRC 248,000 ‐ 248,000 248,000 ‐ 248,000.00 Resheet
R2R TOTAL $ 311,444.53 2,479,000 ‐ ‐ ‐ 2,479,000 ‐ ‐ ‐ ‐ 2,479,000 ‐ $2,167,555
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 90 of 121
CTRC Budget Roads Infrastructure_EOY 20162017_ACTUALS_EOM July 20172018 1 of 3 Funding Source ANNEXURE M(b) Actuals Job Number To Date BUDGET Actuals
District Council Roads Council Other Total External Total Cost to Roads Program R2R TIDS TMR Developer Other REMAINDER Project Location Budget Other Budgets Budget Funding Council
EOM July 2017 Original 2017/18 17/18 Actuals + Committed Gill St ‐ Church St to New Queen Rd Vulture St intersection roundabout City 3705 300,000 ‐ 150,000 150,000 300,000 ‐ 300,000.00 Black Spot funding (in conjunction with R2R)
BLACK SPOT TOTAL 300,000 ‐ ‐ ‐ 150,000 ‐ ‐ ‐ 150,000 300,000 ‐ $300,000
Dotswood Road Rural 3003 Bridge Renewal Programme 300,000 150,000 150,000 150,000 150,000 300,000.00 Round 3 funding
Sandy Creek Road ‐ Porphry Creek Environs 3013 Bridge Renewal Programme 300,000 150,000 150,000 150,000 150,000 300,000.00 Round 3 funding ‐ ‐ ‐
Lea Street City 3777 60,000 60,000 ‐ 60,000 60,000.00 Resheet & Seal Uncontrolled Intersections City 50,000 50,000 ‐ 50,000 50,000.00 Install intersection controls/signage
CAPITAL WORKS TOTAL $ ‐ 710,000 410,000 ‐ ‐ ‐ ‐ ‐ ‐ 300,000 300,000 410,000 $710,000
City Various footpath access improvements 50,000 50,000 ‐ 50,000 50,000.00 Toilet block Towers St Mingela (customer Mingela request 7397836) 15,000 15,000 ‐ 15,000 15,000.00 Seal footpath FOOTPATHS TOTAL $ ‐ 65,000 65,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 65,000 $65,000
Hicks Street City 3758 50,000 50,000 ‐ 50,000 50,000.00 Stormwater drainage upgrade Stage 2 Mosman Creek City Construct retention basins 17,865.22 500,000 250,000 250,000 250,000 250,000 482,134.78 Building Our Regions Funding STRUCTURES TOTAL $ 17,865.22 550,000 300,000 ‐ ‐ ‐ ‐ ‐ ‐ 250,000 250,000 300,000 $532,135
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 91 of 121
CTRC Budget Roads Infrastructure_EOY 20162017_ACTUALS_EOM July 20172018 2 of 3 Funding Source ANNEXURE M(b) Actuals Job Number To Date BUDGET Actuals
District Council Roads Council Other Total External Total Cost to Roads Program R2R TIDS TMR Developer Other REMAINDER Project Location Budget Other Budgets Budget Funding Council
EOM July 2017 Original 2017/18 17/18 Actuals + Committed
Rural Area Maintenance 860,131.70 3,800,000 3,800,000 ‐ 3,800,000 2,939,868.30 Urban Area Maintenance 16,236.74 600,000 600,000 ‐ 600,000 583,763.26 Various Bridge Maintenance 50,000 50,000 ‐ 50,000 50,000.00 MAINTENANCE TOTAL $ 876,368.44 4,450,000 4,450,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 4,450,000 $3,573,632
Various Roads Infrastructure Admin 33,653.56 630,000 630,000 ‐ 630,000 596,346.44 MISCELLANEOUS TOTAL $ 33,653.56 630,000 630,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 630,000 $596,346
17/18 ORIGINAL BUDGET TOTALS $ 1,898,850.81 10,847,000 6,686,505 ‐ ‐ 2,629,000 831,495 ‐ ‐ 700,000 4,160,495 6,686,505 $8,948,149
‐ CTRC Various RMPC 2016/2017 2,044.02 ‐ ‐ ‐ ‐ ‐ ‐ 2,044.02 CTRC Various RMPC 2017/2018 158,937.41 2,700,000 ‐ 2,700,000 2,700,000 ‐ 2,541,062.59 CTRC 3625‐3501‐0000 RPC 217/98C/4 583,949.23 1,259,733 ‐ 1,259,733 1,259,733 ‐ 675,783.77
DMR TOTAL $ 744,930.66 3,959,733 ‐ ‐ ‐ ‐ ‐ 3,959,733 ‐ ‐ 3,959,733 ‐ $3,214,802
COUNCIL WORKS TOTAL EXTERNAL WORKS TOTAL
17/18 TOTAL EXPENDITURE ORIGINAL BUDGET $ 2,643,781.47 $ 14,806,733.00 $ 6,686,505.00 $ ‐ $ ‐ $ 2,629,000.00 $ 831,495.00 $ 3,959,733.00 $ ‐ $ 700,000.00 $ 8,120,228.00 $ 6,686,505.00 $ 12,162,951.53
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 92 of 121
CTRC Budget Roads Infrastructure_EOY 20162017_ACTUALS_EOM July 20172018 3 of 3 ROAD MAINTENANCE COSTS EOM JULY 2017/2018 9% of year elapsed Revised 2017/2018 Budget Proposed Original Movement Amended Budget Budget RURAL ROADS MAINTENANCE GL 3350-3600-0000 3,850,000 3,850,000.00 CITY ROADS MAINTENANCE GL 3300-3600-0000 600,000 600,000.00 $ - $ 4,450,000.00 $ - $ 4,450,000.00
Job/Item Road No. Road Name Description This Year Current Periods Committed Total Expenditure Expenditure Expenditure Expenditure 3000-3500 3000 MAINTENANCE EXP - RURAL MAINTENANCE EXP - RURAL 1,225.40 - 1,225.40 3000-3501 3000 MAINTENANCE EXPENSE - CITY MAINTENANCE EXPENSE - CITY 1,398.59 - 1,398.59 3001-0001 3001 MOUNT FOX ROAD SHIRE MAINTENANCE- 0.01 836.36 836.35 3003-0001 3003 DOTSWOOD ROAD SHIRE MAINTENANCE 1,006.27 621.20 1,627.47 3004-0001 3004 FLETCHER VALE ROAD SHIRE MAINTENANCE 3,513.38 130,046.72 133,560.10 3004-0003 3004 FLETCHER VALE ROAD SHIRE MAINTENANCE - - - 3005-0001 3005 MYOLA ROAD SHIRE MAINTENANCE 2,037.71 81,949.23 83,986.94 3006-0001 3006 LAKE BUCHANAN ROAD SHIRE MAINTENANCE - - - 3007-0001 3007 LORNESLEIGH ROAD SHIRE MAINTENANCE - 60,364.65 60,364.65 3008-0001 3008 MINGELA ROAD, MINGELA SHIRE MAINTENANCE - - - 3009-0001 3009 MOUNT LEYSHON ROAD SHIRE MAINTENANCE 244.92 - 244.92 3010-0001 3010 EWAN ROAD SHIRE MAINTENANCE 8,038.64 19,435.00 27,473.64 3011-0001 3011 GREGORY SPRINGS ROAD SHIRE MAINTENANCE 1,820.08 - 1,820.08 3013-0001 3013 SANDY CREEK ROAD SHIRE MAINTENANCE 2,153.37 - 2,153.37 3014-0001 3014 VALLEY OF LAGOONS ROAD SHIRE MAINTENANCE 0.01 - 0.01 3015-0001 3015 ACACIA VALE ROAD SHIRE MAINTENANCE - - - 3016-0001 3016 BLACK JACK ROAD SHIRE MAINTENANCE 2,470.63 - 2,470.63 3017-0001 3017 CARMICHAEL ROAD SHIRE MAINTENANCE - - - 3018-0001 3018 BULLIWALLAH ROAD SHIRE MAINTENANCE - - - 3019-0001 3019 MOUNT HOPE ROAD SHIRE MAINTENANCE 867.21 36,970.20 37,837.41 3020-0001 3020 BUS ROAD SHIRE MAINTENANCE - - - 3023-0001 3023 CONJUBOY ROAD SHIRE MAINTENANCE 661.88 - 661.88 3024-0001 3024 DEPOT ROAD SHIRE MAINTENANCE - - - 3025-0001 3025 DUKE STREET SHIRE MAINTENANCE - - - 3026-0001 3026 EGERA ROAD SHIRE MAINTENANCE - - - 3027-0001 3027 HARVEST HOME ROAD SHIRE MAINTENANCE - - - 3028-0001 3028 NIALL ROAD SHIRE MAINTENANCE 546.60 - 546.60 3029-0001 3029 HELENSLEE ROAD SHIRE MAINTENANCE - - - 3030-0001 3030 WOODCHOPPER ROAD SHIRE MAINTENANCE 146.41 - 146.41 3031-0001 3031 LAROONA ROAD SHIRE MAINTENANCE - - - 3032-0001 3032 LONGTON ROAD SHIRE MAINTENANCE 613.93 - 613.93 3033-0001 3033 YARROWMERE ROAD SHIRE MAINTENANCE - - - 3034-0001 3034 LOOP ROAD, RAVENSWOOD SHIRE MAINTENANCE - - - 3035-0001 3035 MYRRLUMBING ROAD SHIRE MAINTENANCE - - - 3036-0001 3036 SCARTWATER ROAD SHIRE MAINTENANCE 225.97 77,767.14 77,993.11 3037-0001 3037 STOCKYARD CREEK ROAD SHIRE MAINTENANCE 565.94 - 565.94 3038-0001 3038 PAJINGO ROAD SHIRE MAINTENANCE 42,504.00 - 42,504.00 3039-0001 3039 WEIR ROAD SHIRE MAINTENANCE - - - 3040-0001 3040 WELLINGTON ROAD SHIRE MAINTENANCE 3,864.08 - 3,864.08 3041-0001 3041 AMITY ROAD SHIRE MAINTENANCE 8,157.68 38,328.47 46,486.15 3042-0001 3042 BARKLA ROAD SHIRE MAINTENANCE 635.10 - 635.10 3043-0001 3043 BLUFF ROAD SHIRE MAINTENANCE 59.54 - 59.54 3044-0001 3044 BRIGALOW ROAD SHIRE MAINTENANCE - 71,063.10 71,063.10 3045-0001 3045 BRUSLEE ROAD SHIRE MAINTENANCE - - - 3046-0001 3046 BURDEKIN DOWNS ROAD SHIRE MAINTENANCE 19,497.06 89,123.16 108,620.22 3047-0001 3047 THE GAP ROAD SHIRE MAINTENANCE - - - 3048-0001 3048 DUNROAMIN ROAD SHIRE MAINTENANCE - - - 3050-0001 3050 FEATHERBY ROAD SHIRE MAINTENANCE 3,787.29 - 3,787.29 3051-0001 3051 GREAT BRITAIN ROAD SHIRE MAINTENANCE - 0.01 - - 0.01 3052-0001 3052 CRAIGLEE ROAD SHIRE MAINTENANCE - - - 3053-0001 3053 PANDANUS STATION ROAD SHIRE MAINTENANCE - - - 3054-0001 3054 LANCEWOOD ROAD SHIRE MAINTENANCE - - - 3055-0001 3055 MOUNTAIN VIEW ROAD SHIRE MAINTENANCE - - - 3056-0001 3056 EMU VALLEY ROAD SHIRE MAINTENANCE - - - 3057-0001 3057 STOCKROUTE ROAD SHIRE MAINTENANCE - - - 3058-0001 3058 VIEW STREET SHIRE MAINTENANCE 256.45 - 256.45 3059-0001 3059 WAIRUNA ROAD SHIRE MAINTENANCE - - - 3061-0001 3061 TRAFALGAR ROAD SHIRE MAINTENANCE - - - 3062-0001 3062 ULVA ROAD SHIRE MAINTENANCE - - - 3064-0001 3064 ALFORD ROAD SHIRE MAINTENANCE 263.40 - 263.40 3065-0001 3065 ALLAN HILLS ROAD SHIRE MAINTENANCE - - - 3067-0001 3067 ALLENSLEIGH ROAD SHIRE MAINTENANCE 14.64 52.27 66.91 3069-0001 3069 ANABRANCH ROAD SHIRE MAINTENANCE - - - 3073-0001 3073 BALLABAY ROAD SHIRE MAINTENANCE - - - 3074-0001 3074 BARRINGTON ROAD SHIRE MAINTENANCE 225.97 42,033.08 42,259.05 3079-0001 3079 BIG BEND ROAD SHIRE MAINTENANCE - - - 3080-0001 3080 BIVOUAC JUNCTION ROAD SHIRE MAINTENANCE - - - 3081-0001 3081 LYONS CREEK ROAD SHIRE MAINTENANCE - - - 3082-0001 3082 BLETCHINGTON ROAD SHIRE MAINTENANCE - - - 3083-0001 3083 BLUE RANGE ROAD SHIRE MAINTENANCE - - - 3084-0001 3084 BODALLA ROAD SHIRE MAINTENANCE - - - 3085-0001 3085 BONNIE DOON ROAD SHIRE MAINTENANCE - - - 3086-0001 3086 BOX FOREST ROAD SHIRE MAINTENANCE - - - 3087-0001 3087 BRACEBOROUGH ROAD SHIRE MAINTENANCE 225.97 41,190.24 41,416.21 3088-0001 3088 FURBER ROAD SHIRE MAINTENANCE - - - 3091-0001 3091 BRITANNIA ROAD SHIRE MAINTENANCE - - - 3092-0001 3092 BROADLEIGH DOWNS SHIRE MAINTENANCE - - - 3093-0001 3093 COREA ROAD SHIRE MAINTENANCE - - - 3094-0001 3094 BROOKDALE ROAD SHIRE MAINTENANCE - - - 3095-0001 3095 BROUGHTON VIEW ROAD SHIRE MAINTENANCE - - - 3096-0001 3096 BRYANTS ROAD SHIRE MAINTENANCE - - - 3097-0001 3097 BUNDABAROO ROAD SHIRE MAINTENANCE - - - 3098-0001 3098 BURDEKIN ROAD, EWAN SHIRE MAINTENANCE - - - 3099-0001 3099 CAERPHILLY ROAD SHIRE MAINTENANCE - - - 3100-0001 3100 CAMEL CREEK ROAD SHIRE MAINTENANCE - - - 3101-0001 3101 LINCOLN SPRINGS ROAD SHIRE MAINTENANCE - - - 3102-0001 3102 CAMERON DOWNS ROAD SHIRE MAINTENANCE - - - 3103-0001 3103 CAPEVILLE ROAD SHIRE MAINTENANCE - - - 3104-0001 3104 CARDIGAN ROAD SHIRE MAINTENANCE - - - 3105-0001 3105 CARGOON STATION ROAD SHIRE MAINTENANCE - - - 3106-0001 3106 CARMICHAEL STATION ROAD SHIRE MAINTENANCE - - - 3108-0001 3108 CARSE O'GOWRIE ROAD SHIRE MAINTENANCE - - - 3110-0001 3110 CASTLE FARM ROAD SHIRE MAINTENANCE - - - 3111-0001 3111 HARTHORPE ROAD SHIRE MAINTENANCE - - - 3112-0001 3112 CENTAURI ROAD SHIRE MAINTENANCE - - - 3114-0001 3114 CHRISTMAS CREEK ROAD SHIRE MAINTENANCE - - - 3115-0001 3115 CLARA ROAD SHIRE MAINTENANCE - - - 3116-0001 3116 CLARKE HILLS ROAD SHIRE MAINTENANCE - - - 3117-0001 3117 CLAY HOLE ROAD SHIRE MAINTENANCE - - - 3118-0001 3118 COLLOPY ROAD SHIRE MAINTENANCE - - - 3120-0001 3120 CONNOLLY ACCESS RD, RAVENSWOOD SHIRE MAINTENANCE - - - 3121-0001 3121 COREA PLAINS STATION ROAD SHIRE MAINTENANCE - 42,504.00 - - 42,504.00 3122-0001 3122 CORNELIA ROAD SHIRE MAINTENANCE - - - 3123-0001 3123 CRAIGLEE STATION ROAD SHIRE MAINTENANCE - - - 3124-0001 3124 CRAIGS POCKET ROAD SHIRE MAINTENANCE - - - 3125-0001 3125 CRANBOURNE ROAD SHIRE MAINTENANCE - - - 3127-0001 3127 CUMNOCK ROAD SHIRE MAINTENANCE - - - 3128-0001 3128 PALMER RD SEE SHIRE MAINTENANCE - - - 3129-0001 3129 DAWSON VALE ROAD SHIRE MAINTENANCE - - - 3130-0001 3130 DIAMANTINA ROAD SHIRE MAINTENANCE - - - 3132-0001 3132 DIMOND ROAD SHIRE MAINTENANCE 1,270.85 - 1,270.85 3134-0001 3134 DREGHORN ROAD SHIRE MAINTENANCE - - - 3135-0001 3135 ELLENVALE STATION ROAD SHIRE MAINTENANCE - - - 3136-0001 3136 ELLESLEY PARK ROAD SHIRE MAINTENANCE - - - 3138-0001 3138 ENDEAVOUR BATTERY ROAD, EWAN SHIRE MAINTENANCE - - - 3140-0001 3140 ESTLAND ROAD SHIRE MAINTENANCE - - -
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 93 of 121 H:\Finance\REGIONAL\2017-2018\ROADS PROGRAM\Budget Monitoring\01 July 2017\JC Total Job Costs_Road Maintenance_EOM July 20172018 1 of 7 ROAD MAINTENANCE COSTS EOM JULY 2017/2018 9% of year elapsed Revised 2017/2018 Budget Proposed Original Movement Amended Budget Budget RURAL ROADS MAINTENANCE GL 3350-3600-0000 3,850,000 3,850,000.00 CITY ROADS MAINTENANCE GL 3300-3600-0000 600,000 600,000.00 $ - $ 4,450,000.00 $ - $ 4,450,000.00
Job/Item Road No. Road Name Description This Year Current Periods Committed Total Expenditure Expenditure Expenditure Expenditure 3142-0001 3142 FANNING DOWNS RD SES SHIRE MAINTENANCE - - - 3143-0001 3143 SPRINGFERN RD NWS SHIRE MAINTENANCE - - - 3144-0001 3144 FELSPAR RD NWS SHIRE MAINTENANCE - - - 3145-0001 3145 FENTON GROOVE RD NWS SHIRE MAINTENANCE - - - 3146-0001 3146 FERN SPRINGS RD NWS SHIRE MAINTENANCE - - - 3147-0001 3147 FLAT ROCK RD SEE SHIRE MAINTENANCE - - - 3148-0001 3148 FLETCHER VALE STATION RD SHIRE MAINTENANCE - - - 3149-0001 3149 SOUTHWALK NWE SHIRE MAINTENANCE - - - 3150-0001 3150 FOREST HOME RD NES SHIRE MAINTENANCE - - - 3151-0001 3151 HIDDEN VALLEY RESERVE RD SHIRE MAINTENANCE - - - 3152-0001 3152 GADARA NWE SHIRE MAINTENANCE - - - 3153-0001 3153 GAMMA NWE SHIRE MAINTENANCE - - - 3154-0001 3154 GILLDALE RD NES SHIRE MAINTENANCE - - - 3155-0001 3155 GLADSTONE CREEK RD NEE SHIRE MAINTENANCE 681.45 - 681.45 3156-0001 3156 GLEN HOUGHTON RD SWS SHIRE MAINTENANCE - - - 3157-0001 3157 GLENCOE RD NWS SHIRE MAINTENANCE - - - 3158-0001 3158 GLENDILLION RD NWS SHIRE MAINTENANCE - - - 3159-0001 3159 GLENROY RD SES SHIRE MAINTENANCE - - - 3160-0001 3160 GOLDSBOROUGH RD NWS SHIRE MAINTENANCE - - - 3162-0001 3162 GREENVALE STATION RD NES SHIRE MAINTENANCE - - - 3163-0001 3163 POISON LAKE RD NES SHIRE MAINTENANCE - - - 3164-0001 3164 GREENFELL DOWNS RD NWS SHIRE MAINTENANCE - - - 3165-0001 3165 HANGING ROCK RD SES SHIRE MAINTENANCE - - - 3166-0001 3166 HORSESHOE BEND RD NES SHIRE MAINTENANCE - - - 3168-0001 3168 HELENSLEE RD SWS SHIRE MAINTENANCE - - - 3170-0001 3170 HILLGROVE RD NES SHIRE MAINTENANCE - - - 3171-0001 3171 HOLLINGSWORTH RD NEE SHIRE MAINTENANCE - - - 3172-0001 3172 HOT AIR RD SWS SHIRE MAINTENANCE - - - 3173-0001 3173 HUEY SWE SHIRE MAINTENANCE - - - 3175-0001 3175 HULLS RD NEE SHIRE MAINTENANCE - - - 3176-0001 3176 JAMES SEE SHIRE MAINTENANCE 322.59 - 322.59 3177-0001 3177 JERVOISE RD NES SHIRE MAINTENANCE - - - 3178-0001 3178 JESMOND RD SWE SHIRE MAINTENANCE - - - 3180-0001 3180 JOHNSON NEE SHIRE MAINTENANCE - - - 3181-0001 3181 JUMBA RD SES SHIRE MAINTENANCE - - - 3182-0001 3182 JUNCTION CREEK RD NWS SHIRE MAINTENANCE - - - 3183-0001 3183 KANGAROO HILLS RD NES SHIRE MAINTENANCE - - - 3184-0001 3184 KANGERONG RD NWS SHIRE MAINTENANCE - - - 3185-0001 3185 KENTUCKY FARM RD SEE SHIRE MAINTENANCE - - - 3186-0001 3186 KILCLOONEY RD NWS SHIRE MAINTENANCE - - - 3187-0001 3187 KIRK RIVER RD SES SHIRE MAINTENANCE - - - 3188-0001 3188 KIRKLAND DOWNS RD NES SHIRE MAINTENANCE - - - 3190-0001 3190 KNUTH ROAD SHIRE MAINTENANCE - - - 3191-0001 3191 KAPUNDA RD SWE SHIRE MAINTENANCE - - - 3193-0001 3193 KYONG STATION ROAD SHIRE MAINTENANCE - - - 3194-0001 3194 LA VILLA SWE SHIRE MAINTENANCE - - - 3195-0001 3195 LAKE VIEW RD SWS SHIRE MAINTENANCE - - - 3197-0001 3197 LAROONA SWE SHIRE MAINTENANCE - - - 3198-0001 3198 LASSIE CREEK RD NES SHIRE MAINTENANCE - - - 3199-0001 3199 LAUDERDALE RD SWS SHIRE MAINTENANCE - - - 3200-0001 3200 LAVA PLAINS RD NES SHIRE MAINTENANCE - - - 3201-0001 3201 LEYSHON VIEW RD SES SHIRE MAINTENANCE - - - 3202-0001 3202 LIONTOWN STATION RD SWS SHIRE MAINTENANCE - - - 3203-0001 3203 LLANARTH RD SES SHIRE MAINTENANCE - - - 3204-0001 3204 LOCHWALL RD NWS SHIRE MAINTENANCE - - - 3205-0001 3205 LOLWORTH RD NWS SHIRE MAINTENANCE - - - 3206-0001 3206 BROUGHTON RD SHIRE MAINTENANCE 263.40 - 263.40 3207-0001 3207 LOWHOLM RD NWS SHIRE MAINTENANCE - - - 3208-0001 3208 LUCKY DOWNS RD NES SHIRE MAINTENANCE - - - 3209-0001 3209 LUCKY SPRING RD NWS SHIRE MAINTENANCE - - - 3210-0001 3210 MAIDAVALE RD NES SHIRE MAINTENANCE - - - 3211-0001 3211 MAITLAND RD SWS SHIRE MAINTENANCE - - - 3212-0001 3212 MAFEKING RD SWS SHIRE MAINTENANCE 0.01 - 0.01 3213-0001 3213 MANGO NEE SHIRE MAINTENANCE - - - 3214-0001 3214 MARIA GULLY NEE SHIRE MAINTENANCE - - - 3215-0001 3215 MARIONVALE RD NES SHIRE MAINTENANCE - - - 3216-0001 3216 MARLOW RD NES SHIRE MAINTENANCE - - - 3217-0001 3217 MARYVALE RD NWS SHIRE MAINTENANCE - - - 3218-0001 3218 McARDLE SWE SHIRE MAINTENANCE 2,944.18 - 2,944.18 3219-0001 3219 MEADOW VALE RD SES SHIRE MAINTENANCE - - - 3221-0001 3221 MILRAY RD SWS SHIRE MAINTENANCE - - - 3223-0001 3223 MIRAMBEENA RD NES SHIRE MAINTENANCE 78.43 - 78.43 3224-0001 3224 MIRTNA RD NES SHIRE MAINTENANCE - - - 3225-0001 3225 MOONLIGHT CREEK RD NES SHIRE MAINTENANCE - - - 3227-0001 3227 MOONOOMOO RD SWS SHIRE MAINTENANCE - - - 3228-0001 3228 MOORLANDS RD SEE SHIRE MAINTENANCE - - - 3230-0001 3230 MOUNTAIN VIEW RD SES SHIRE MAINTENANCE - - - 3231-0001 3231 MT COOPER RD SES SHIRE MAINTENANCE - - - 3232-0001 3232 MT ELSIE RD SES SHIRE MAINTENANCE - - - 3233-0001 3233 MT FULLSTOP RD SES SHIRE MAINTENANCE - - - 3234-0001 3234 MT HOPE RD SES SHIRE MAINTENANCE 702.65 - 702.65 3235-0001 3235 MT RAVENSWOOD RD SES SHIRE MAINTENANCE - - - 3236-0001 3236 MT STEWART RD NWS SHIRE MAINTENANCE - - - 3238-0001 3238 MURPHY RD SES MINGELA SHIRE MAINTENANCE - - - 3239-0001 3239 MYOLA STATION RD NWS SHIRE MAINTENANCE - - - 3240-0001 3240 MYRRLUMBING RD NWS SHIRE MAINTENANCE - - - 3241-0001 3241 MYRTLEVALE RD NES SHIRE MAINTENANCE - - - 3242-0001 3242 NARELLAN RD SWS SHIRE MAINTENANCE - - - 3243-0001 3243 NEW MOON RD NES SHIRE MAINTENANCE 325.26 11,960.00 12,285.26 3244-0001 3244 NEWBURGH RD NWS SHIRE MAINTENANCE - - - 3246-0001 3246 NOORLAH SEE SHIRE MAINTENANCE - - - 3247-0001 3247 NOSNILLOR RD SWS SHIRE MAINTENANCE - - - 3248-0001 3248 NULLA NULLA RD NWS SHIRE MAINTENANCE - - - 3249-0001 3249 NUNKUMBIL RD SWS SHIRE MAINTENANCE - - - 3250-0001 3250 OAKS HILLS RD NES SHIRE MAINTENANCE - - - 3252-0001 3252 OAKEY PARK RD NES SHIRE MAINTENANCE - - - 3253-0001 3253 OAKVALE RD NWS SHIRE MAINTENANCE - - - 3254-0001 3254 OLD DALRYMPLE RD NES SHIRE MAINTENANCE - - - 3256-0001 3256 OLD WATERWORKS RD SES SHIRE MAINTENANCE - - - 3257-0001 3257 PAJINGO RD SWS SHIRE MAINTENANCE - - - 3258-0001 3258 PALLAMANA RD SES SHIRE MAINTENANCE - - - 3261-0001 3261 PANDANUSVALE RD SWS SHIRE MAINTENANCE - - - 3262-0001 3262 PARKER SEE SHIRE MAINTENANCE - - - 3263-0001 3263 PAYNES LAGOON RD SES SHIRE MAINTENANCE - - - 3264-0001 3264 PERCY SPRINGS RD NWS SHIRE MAINTENANCE - - - 3265-0001 3265 PILCHER RD NWS SHIRE MAINTENANCE - - - 3266-0001 3266 PLAIN CREEK RD SWS SHIRE MAINTENANCE - - - 3267-0001 3267 PLUM TREE RD SEE SHIRE MAINTENANCE 0.01 - 0.01 3268-0001 3268 PLUMWOOD SEE SHIRE MAINTENANCE - - - 3269-0001 3269 PORPHYRY RD NWS SHIRE MAINTENANCE - - - 3270-0001 3270 WOODYS RD SHIRE MAINTENANCE - - - 3271-0001 3271 PRYORS RD SHIRE MAINTENANCE - - - 3275-0001 3275 QUARTSBLOW RD SEE SHIRE MAINTENANCE - - - 3276-0001 3276 RAILSIDING RD NES SHIRE MAINTENANCE - - - 3277-0001 3277 RANGEVIEW RD SES SHIRE MAINTENANCE - - - 3279-0001 3279 RED HILL RD NES SHIRE MAINTENANCE - - -
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 94 of 121 H:\Finance\REGIONAL\2017-2018\ROADS PROGRAM\Budget Monitoring\01 July 2017\JC Total Job Costs_Road Maintenance_EOM July 20172018 2 of 7 ROAD MAINTENANCE COSTS EOM JULY 2017/2018 9% of year elapsed Revised 2017/2018 Budget Proposed Original Movement Amended Budget Budget RURAL ROADS MAINTENANCE GL 3350-3600-0000 3,850,000 3,850,000.00 CITY ROADS MAINTENANCE GL 3300-3600-0000 600,000 600,000.00 $ - $ 4,450,000.00 $ - $ 4,450,000.00
Job/Item Road No. Road Name Description This Year Current Periods Committed Total Expenditure Expenditure Expenditure Expenditure 3280-0001 3280 REEDYBROOK RD SES SHIRE MAINTENANCE - - - 3281-0001 3281 REEDY SPRINGS RD SES SHIRE MAINTENANCE - - - 3282-0001 3282 RHONDELLA PARK RD SES SHIRE MAINTENANCE - - - 3283-0001 3283 RISDALE RD NWS SHIRE MAINTENANCE - - - 3284-0001 3284 RIVERVIEW (CT) SES SHIRE MAINTENANCE - - - 3285-0001 3285 RIVERVIEW (PENT) SES SHIRE MAINTENANCE - - - 3286-0001 3286 ROCKY CREEK RD SES SHIRE MAINTENANCE - - - 3287-0001 3287 ROCKY DOWNS RD SES SHIRE MAINTENANCE - - - 3289-0001 3289 RONLOW PARK RD SWS SHIRE MAINTENANCE - - - 3291-0001 3291 ROYSTON NEE SHIRE MAINTENANCE - - - 3292-0001 3292 SANDY CK - DITTON RD RAVENSWOO SHIRE MAINTENANCE - - - 3293-0001 3293 SCHOOL St - SELLHEIM SHIRE MAINTENANCE - - - 3295-0001 3295 SCRUBBY CREEK RD NWE SHIRE MAINTENANCE - - - 3296-0001 3296 SERENITY NEE SHIRE MAINTENANCE - - - 3298-0001 3298 SEVERNVALE NEE SHIRE MAINTENANCE - - - 3300-0001 3300 SHRIMP NEE SHIRE MAINTENANCE - - - 3301-0001 3301 SILVER VALLEY NEE SHIRE MAINTENANCE - - - 3302-0001 3302 SLOGAN DOWNS NEE SHIRE MAINTENANCE - - - 3304-0001 3304 SOMERSET RD NWS SHIRE MAINTENANCE - - - 3305-0001 3305 SOMERVEIW RD NES SHIRE MAINTENANCE - - - 3306-0001 3306 SOUTHERN VIEW RD NWS SHIRE MAINTENANCE - - - 3307-0001 3307 SOUTHWICK WEST RD NWS SHIRE MAINTENANCE - - - 3308-0001 3308 SPRING PARK RD NWS SHIRE MAINTENANCE - - - 3310-0001 3310 STARBRIGHT RD SNE SHIRE MAINTENANCE - - - 3311-0001 3311 STONINGTON RD SWS SHIRE MAINTENANCE - - - 3312-0001 3312 ST ANNES RD SES SHIRE MAINTENANCE - - - 3313-0001 3313 TABLETOP RD NES SHIRE MAINTENANCE - - - 3314-0001 3314 TAEMAS RD SWS SHIRE MAINTENANCE - - - 3315-0001 3315 TALAVERA RD NES SHIRE MAINTENANCE - - - 3316-0001 3316 TARA RD NES SHIRE MAINTENANCE - - - 3317-0001 3317 TARANGIE RD NWS SHIRE MAINTENANCE - - - 3318-0001 3318 TARAVALE RD NES SHIRE MAINTENANCE - - - 3319-0001 3319 TARRONI RD NES SHIRE MAINTENANCE - - - 3320-0001 3320 TEEWARRINA RD SWS SHIRE MAINTENANCE - - - 3321-0001 3321 THALANGA RD NWS SHIRE MAINTENANCE - - - 3322-0001 3322 THE BROOK RD NWS SHIRE MAINTENANCE - - - 3324-0001 3324 TITLEY RD NEE SHIRE MAINTENANCE - - - 3325-0001 3325 TOMATO SPRINGS RD NES SHIRE MAINTENANCE - - - 3326-0001 3326 TOOMBA RD NWS SHIRE MAINTENANCE - - - 3327-0001 3327 TRAFALGAR STATION ROAD SHIRE MAINTENANCE - - - 3329-0001 3329 ULCANBAH RD SWS SHIRE MAINTENANCE - - - 3330-0001 3330 ULGULA SWE SHIRE MAINTENANCE - - - 3331-0001 3331 ULVA RD SWS SHIRE MAINTENANCE - - - 3332-0001 3332 UPSAN DOWNS RD NES SHIRE MAINTENANCE - - - 3333-0001 3333 URALLA RD SWS SHIRE MAINTENANCE - - - 3334-0001 3334 URDERA NWE SHIRE MAINTENANCE - - - 3335-0001 3335 WOKOLENA LANE SHIRE MAINTENANCE - - - 3336-0001 3336 VALLEY OF LAGOONS RD NWE SHIRE MAINTENANCE - - - 3337-0001 3337 VALLEY NWE SHIRE MAINTENANCE - - - 3338-0001 3338 VALPRE RD NES SHIRE MAINTENANCE - - - 3339-0001 3339 VACQUERA NWE SHIRE MAINTENANCE - - - 3340-0001 3340 VEENE RD NWS SHIRE MAINTENANCE - - - 3341-0001 3341 VICTORIA DOWNS RD SES SHIRE MAINTENANCE - - - 3343-0001 3343 VIRGINIA PARK RD NES SHIRE MAINTENANCE - - - 3344-0001 3344 WADE RD SWS SHIRE MAINTENANCE - - - 3345-0001 3345 WAMBIANA RD SWS SHIRE MAINTENANCE - - - 3346-0001 3346 WANTIMA RD SWS SHIRE MAINTENANCE - - - 3348-0001 3348 WARRAWEE RD SES SHIRE MAINTENANCE - - - 3350-0001 3350 CONNERS GULLY ROAD SHIRE MAINTENANCE - - - 3351-0001 3351 WHITE BLOW RD RAVENSWOOD SHIRE MAINTENANCE - - - 3353-0001 3353 WINDSOR RD SWS SHIRE MAINTENANCE - - - 3354-0001 3354 WYANDOTTE RD NES SHIRE MAINTENANCE - - - 3355-0001 3355 ZIG ZAG RD NES SHIRE MAINTENANCE - - - 3357-0001 3357 YERING RD NWS SHIRE MAINTENANCE - - - 3358-0001 3358 BINGERINGO RD SWS SHIRE MAINTENANCE - - - 3359-0001 3359 SANCTUARY RD NES SHIRE MAINTENANCE 356.89 - 356.89 3360-0001 3360 ALEXANDRA RD SEE SHIRE MAINTENANCE - - - 3361-0001 3361 BACK CREEK NWE SHIRE MAINTENANCE 839.87 - 839.87 3362-0001 3362 BEECHCRAFT COURT NEE SHIRE MAINTENANCE - - - 3363-0001 3363 CESSNA COURT NEE SHIRE MAINTENANCE - - - 3364-0001 3364 CHERRY CREEK RD SEE SHIRE MAINTENANCE 52.57 6.98 59.55 3365-0001 3365 FRERICHS RD NWE SHIRE MAINTENANCE - - - 3366-0001 3366 COWARDS SEE SHIRE MAINTENANCE - - - 3367-0001 3367 CURTIS RD SEE SHIRE MAINTENANCE - - - 3368-0001 3368 DAVIS ST SEE SHIRE MAINTENANCE - - - 3369-0001 3369 DAWSON SEE SHIRE MAINTENANCE - - - 3370-0001 3370 DAYBREAK LANE SEE SHIRE MAINTENANCE - - - 3371-0001 3371 DAYLIGHT LANE NWE SHIRE MAINTENANCE - - - 3372-0001 3372 DUMAN NWE SHIRE MAINTENANCE 379.20 - 379.20 3373-0001 3373 EDWARD RD HERVEYS RANGE SHIRE MAINTENANCE 470.68 - 470.68 3374-0001 3374 FORBES ST NES SHIRE MAINTENANCE - - - 3375-0001 3375 FREESTONS RD HERVEYS RANGE SHIRE MAINTENANCE - - - 3377-0001 3377 FRYERS RD HERVEYS RANGE SHIRE MAINTENANCE - - - 3379-0001 3379 JOWETT ST NWE SHIRE MAINTENANCE - - - 3380-0001 3380 KATHRINE RD HERVEYS RANGE SHIRE MAINTENANCE 523.32 - 523.32 3382-0001 3382 LOUISA NWE SHIRE MAINTENANCE 1,822.33 - 1,822.33 3383-0001 3383 MACKERETH NWE SHIRE MAINTENANCE - - - 3384-0001 3384 NEYLONS NWE SHIRE MAINTENANCE 626.86 - 626.86 3385-0001 3385 OREILLYS SEE SHIRE MAINTENANCE - - - 3386-0001 3386 PICNIC CREEK SEE SHIRE MAINTENANCE - - - 3387-0001 3387 HYTCH STREET PENTLAND SHIRE MAINTENANCE - - - 3388-0001 3388 QUEENSLAND CREEK SEE SHIRE MAINTENANCE - - - 3389-0001 3389 RESERVOIR SEE SHIRE MAINTENANCE - - - 3390-0001 3390 RINGERS REST SEE SHIRE MAINTENANCE - - - 3391-0001 3391 SHARPS RD HERVEYS RANGE SHIRE MAINTENANCE 376.65 - 376.65 3392-0001 3392 STEELES RD NWE SHIRE MAINTENANCE - - - 3393-0001 3393 THOMASSON SEE SHIRE MAINTENANCE - - - 3394-0001 3394 TORS VIEW SEE SHIRE MAINTENANCE - - - 3395-0001 3395 AMESS ST PENTLAND SHIRE MAINTENANCE - - - 3396-0001 3396 CAPE ST PENTLAND SHIRE MAINTENANCE - - - 3397-0001 3397 CREEK ST PENTLAND SHIRE MAINTENANCE - - - 3398-0001 3398 GILMORE ST PENTLAND SHIRE MAINTENANCE - - - 3399-0001 3399 HUNT ST PENTLAND SHIRE MAINTENANCE - - - 3400-0001 3400 MACKAY ST PENTLAND SHIRE MAINTENANCE - - - 3401-0001 3401 MAIN ST PENTLAND SHIRE MAINTENANCE - - - 3402-0001 3402 McARTHUR ST PENTLAND SHIRE MAINTENANCE - - - 3403-0001 3403 MELVIN ST PENTLAND SHIRE MAINTENANCE - - - 3404-0001 3404 MILL ST PENTLAND SHIRE MAINTENANCE - - - 3405-0001 3405 PAN ST PENTLAND SHIRE MAINTENANCE - - - 3406-0001 3406 PATERSON ST PENTLAND SHIRE MAINTENANCE - - - 3407-0001 3407 PEAGHAM ST PENTLAND SHIRE MAINTENANCE - - - 3408-0001 3408 TAYLOR ST PENTLAND SHIRE MAINTENANCE - - - 3409-0001 3409 ESPLANADE STREET HOMESTEAD SHIRE MAINTENANCE - - - 3410-0001 3410 HOME ST HOMESTEAD SHIRE MAINTENANCE - - - 3411-0001 3411 RED RD HOMESTEAD SHIRE MAINTENANCE - - - 3413-0001 3413 BURDEKIN ST MINGELA SHIRE MAINTENANCE - - -
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 95 of 121 H:\Finance\REGIONAL\2017-2018\ROADS PROGRAM\Budget Monitoring\01 July 2017\JC Total Job Costs_Road Maintenance_EOM July 20172018 3 of 7 ROAD MAINTENANCE COSTS EOM JULY 2017/2018 9% of year elapsed Revised 2017/2018 Budget Proposed Original Movement Amended Budget Budget RURAL ROADS MAINTENANCE GL 3350-3600-0000 3,850,000 3,850,000.00 CITY ROADS MAINTENANCE GL 3300-3600-0000 600,000 600,000.00 $ - $ 4,450,000.00 $ - $ 4,450,000.00
Job/Item Road No. Road Name Description This Year Current Periods Committed Total Expenditure Expenditure Expenditure Expenditure 3414-0001 3414 FANNING ST MINGELA SHIRE MAINTENANCE - - - 3416-0001 3416 HERVEY ST MINGELA SHIRE MAINTENANCE - - - 3417-0001 3417 PANDANUS ST MINGELA SHIRE MAINTENANCE - - - 3419-0001 3419 TOWERS ST MINGELA SHIRE MAINTENANCE - - - 3421-0001 3421 CADIO ST RAVENSWOOD SHIRE MAINTENANCE - - - 3422-0001 3422 CECIL ST RAVENSWOOD SHIRE MAINTENANCE - - - 3423-0001 3423 CHAPEL ST RAVENSWOOD SHIRE MAINTENANCE - - - 3424-0001 3424 CHRISTIE STREET SHIRE MAINTENANCE - - - 3425-0001 3425 DEIGHTON ST RAVENSWOOD SHIRE MAINTENANCE - - - 3426-0001 3426 ELLIOT ST RAVENSWOOD SHIRE MAINTENANCE - - - 3427-0001 3427 ELPHINSTONE ST RAVENSWOOD SHIRE MAINTENANCE - - - 3430-0001 3430 JAMES ST RAVENSWOOD SHIRE MAINTENANCE - - - 3431-0001 3431 LENNOX ST RAVENSWOOD SHIRE MAINTENANCE - - - 3432-0001 3432 MACROSSAN ST RAVENSWOOD SHIRE MAINTENANCE - - - 3434-0001 3434 MURRAY ST RAVENSWOOD SHIRE MAINTENANCE - - - 3436-0001 3436 RAILWAY STREET RAVENSWOOD SHIRE MAINTENANCE - - - 3437-0001 3437 RAVEN ST RAVENSWOOD SHIRE MAINTENANCE - - - 3438-0001 3438 SCHOOL ST RAVENSWOOD SHIRE MAINTENANCE - - - 3441-0001 3441 HENRY ST RAVENSWOOD SHIRE MAINTENANCE - - - 3444-0001 3444 JOHN ST RAVENSWOOD SHIRE MAINTENANCE - - - 3445-0001 3445 CEMETERY RD RAVENSWOOD SHIRE MAINTENANCE - - - 3446-0001 3446 GRIFFIN ST RAVENSWOOD SHIRE MAINTENANCE - - - 3447-0001 3447 KEARNEY ST RAVENSWOOD SHIRE MAINTENANCE - - - 3448-0001 3448 ARCHERS RD NEE SHIRE MAINTENANCE - - - 3449-0001 3449 BARNS RD NWE SHIRE MAINTENANCE - - - 3450-0001 3450 BLACKS RD NWE SHIRE MAINTENANCE - - - 3452-0001 3452 CARDINGTON NES SHIRE MAINTENANCE - - - 3453-0001 3453 CARROLL ST SEE SHIRE MAINTENANCE - - - 3454-0001 3454 DANDENONG RD SES SHIRE MAINTENANCE 4,958.14 - 4,958.14 3455-0001 3455 ELLENVALE (REID RIVER) NES SHIRE MAINTENANCE - - - 3456-0001 3456 ELLIOT RD NES SHIRE MAINTENANCE - - - 3457-0001 3457 FLORENCES NWE SHIRE MAINTENANCE - - - 3458-0001 3458 HOWEARTH NWE SHIRE MAINTENANCE - - - 3459-0001 3459 KALLANDA NWE SHIRE MAINTENANCE - 0.01 - - 0.01 3461-0001 3461 MISSOCKS NWE SHIRE MAINTENANCE - - - 3462-0001 3462 MOODYS RD HERVEYS RANGE SHIRE MAINTENANCE - - - 3463-0001 3463 SAINT PAULS RD SHIRE MAINTENANCE - - - 3464-0001 3464 SQUARE POST RD NES SHIRE MAINTENANCE - - - 3465-0001 3465 TAMARA NWE SHIRE MAINTENANCE - - - 3466-0001 3466 TARANNA NES SHIRE MAINTENANCE - - - 3467-0001 3467 TASSAN NEE SHIRE MAINTENANCE - - - 3468-0001 3468 THORNTON RD NES SHIRE MAINTENANCE - - - 3469-0001 3469 TONNER RD HERVEYS RANGE SHIRE MAINTENANCE - - - 3470-0001 3470 EGERA ACCESS RD SHIRE MAINTENANCE - - - 3472-0001 3472 SHARP RD NWE SHIRE MAINTENANCE 309.63 - 309.63 3473-0001 3473 HANDOS RD NES SHIRE MAINTENANCE - - - 3474-0001 3474 BINKAR RD SWS SHIRE MAINTENANCE - - - 3475-0001 3475 DUNNS GULLY RD NES SHIRE MAINTENANCE - - - 3476-0001 3476 TOWNSVILLE ST RAVENSWOOD SHIRE MAINTENANCE - - - 3477-0001 3477 ROBERT ST RAVENSWOOD SHIRE MAINTENANCE - - - 3478-0001 3478 SCOTIA ST RAVENSWOOD SHIRE MAINTENANCE - - - 3479-0001 3479 PIDGEON BOX ST RAVENSWOOD SHIRE MAINTENANCE - - - 3480-0001 3480 TI-TREE CRESCENT NEE SHIRE MAINTENANCE - - - 3481-0001 3481 HOMEWARD BOUND RD SWE SHIRE MAINTENANCE - - - 3484-0001 3484 CARDINGTON RD SHIRE MAINTENANCE 323.24 - 323.24 3485-0001 3485 GLENKIRK RD NES SHIRE MAINTENANCE - - - 3487-0001 3487 AERODROME RD PENTLAND SHIRE MAINTENANCE - - - 3488-0001 3488 ACACIA DRIVE GREENVALE SHIRE MAINTENANCE - - - 3489-0001 3489 BANKSIA COURT GREENVALE SHIRE MAINTENANCE - - - 3490-0001 3490 CHURCH RD GREENVALE SHIRE MAINTENANCE - - - 3491-0001 3491 DEPOT RD GREENVALE SHIRE MAINTENANCE - - - 3492-0001 3492 DRYANDRA COURT GREENVALE SHIRE MAINTENANCE - - - 3493-0001 3493 EUCALYPTUS COURT GREENVALE SHIRE MAINTENANCE - - - 3494-0001 3494 GERANIUM COURT GREENVALE SHIRE MAINTENANCE - - - 3495-0001 3495 GREVILLEA COURT GREENVALE SHIRE MAINTENANCE - - - 3496-0001 3496 HAKEA COURT GREENVALE SHIRE MAINTENANCE - - - 3497-0001 3497 KYLEE COURT GREENVALE SHIRE MAINTENANCE - - - 3498-0001 3498 MELALEUCA COURT GREENVALE SHIRE MAINTENANCE - - - 3499-0001 3499 REDBANK DRIVE GREENVALE SHIRE MAINTENANCE - - - 3500-0001 3500 CASSIA COURT GREENVALE SHIRE MAINTENANCE - - - 3501-0001 3501 TELOPEA COURT GREENVALE SHIRE MAINTENANCE - - - 3502-0001 3502 TRISTANA COURT GREENVALE SHIRE MAINTENANCE - - - 3503-0001 3503 MAGG RD SHIRE MAINTENANCE - - - 3504-0001 3504 STOCKHOLM RD SHIRE MAINTENANCE - - - 3505-0001 3505 PAIGE ST SHIRE MAINTENANCE - - - 3507-0001 3507 LINCOLN SPRINGS RD NES SHIRE MAINTENANCE - - - 3508-0001 3508 DELAYAM RD NES SHIRE MAINTENANCE - - - 3510-0001 3510 COOPERS RD NEE SHIRE MAINTENANCE - - - 3511-0001 3511 WILSON COURT NEE SHIRE MAINTENANCE 7.04 - 7.04 3512-0001 3512 PENTLAND RUBBISH DUMP PENTLAND SHIRE MAINTENANCE - - - 3513-0001 3513 WILSON RD PENTLAND SHIRE MAINTENANCE - - - 3514-0001 3514 CEMETERY RD PENTLAND SHIRE MAINTENANCE - - - 3515-0001 3515 AMELIA DOWNS RD NWS SHIRE MAINTENANCE - - - 3516-0001 3516 BANCROFT RD SHIRE MAINTENANCE - - - 3517-0001 3517 TRUSCOTT ROAD SHIRE MAINTENANCE - - - 3518-0001 3518 MC GUIRES RD SHIRE MAINTENANCE - - - 3519-0001 3519 HUNTERS RD OFF DUNROAMIN SHIRE MAINTENANCE - - - 3520-0001 3520 CHRISTIANSEN RD OFF DUNROAMIN SHIRE MAINTENANCE - - - 3521-0001 3521 NEWORRA RD SWS SHIRE MAINTENANCE - - - 3522-0001 3522 STEWART ST RAVENSWOOD SHIRE MAINTENANCE - - - 3523-0001 3523 RAVENSWOOD POOL RAVENSWOOD SHIRE MAINTENANCE - - - 3524-0001 3524 WRIGHT ST RAVENSWOOD SHIRE MAINTENANCE - - - 3525-0001 3525 McILWAINE ST RAVENSWOOD SHIRE MAINTENANCE - - - 3526-0001 3526 REDLANDS RD NWS SHIRE MAINTENANCE - - - 3527-0001 3527 CHARELLE RD SEE SHIRE MAINTENANCE - - - 3529-0001 3529 AVOCAVALE RD SEE SHIRE MAINTENANCE - - - 3530-0001 3530 MACROSSAN PARK RD SES SHIRE MAINTENANCE - - - 3531-0001 3531 JESSIE SPRINGS RD SHIRE MAINTENANCE - 77,168.51 77,168.51 3532-0001 3532 PORTERS RD SHIRE MAINTENANCE - - - 3533-0001 3533 FANNING RIVER RD SHIRE MAINTENANCE - - - 3536-0001 3536 GRISINGER RD NCTE SHIRE MAINTENANCE - - - 3537-0001 3537 BAHR RD PENTLAND SHIRE MAINTENANCE - - - 3538-0001 3538 HOGFLESH CREEK ROAD SE SHIRE MAINTENANCE - - - 3539-0001 3539 MACOVIN RIDGE RD SE SHIRE MAINTENANCE - - - 3540-0001 3540 CORRAL RD SWE SHIRE MAINTENANCE - - - 3542-0001 3542 CHICKS RD SHIRE MAINTENANCE - - - 3545-0001 3545 CHURCH LANE RAVENSWOOD SHIRE MAINTENANCE - - - 3546-0001 3546 HUTSON LANE SHIRE MAINTENANCE - - - 3547-0001 3547 LAIDLOW CROSSING SHIRE MAINTENANCE - - - 3548-0001 3548 LEAKE RD SHIRE MAINTENANCE - - - 3549-0001 3549 LEICHHARDT ROAD SHIRE MAINTENANCE - - - 3550-0001 3550 QUILPS RD SHIRE MAINTENANCE - - - 3551-0001 3551 ROBERTSON RD SHIRE MAINTENANCE - - - 3552-0001 3552 ASHGLEN RD SHIRE MAINTENANCE - - - 3553-0001 3553 CUFFE RD SHIRE MAINTENANCE - - - 3554-0001 3554 CONNOLLY RD (WEST) SHIRE MAINTENANCE - - -
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 96 of 121 H:\Finance\REGIONAL\2017-2018\ROADS PROGRAM\Budget Monitoring\01 July 2017\JC Total Job Costs_Road Maintenance_EOM July 20172018 4 of 7 ROAD MAINTENANCE COSTS EOM JULY 2017/2018 9% of year elapsed Revised 2017/2018 Budget Proposed Original Movement Amended Budget Budget RURAL ROADS MAINTENANCE GL 3350-3600-0000 3,850,000 3,850,000.00 CITY ROADS MAINTENANCE GL 3300-3600-0000 600,000 600,000.00 $ - $ 4,450,000.00 $ - $ 4,450,000.00
Job/Item Road No. Road Name Description This Year Current Periods Committed Total Expenditure Expenditure Expenditure Expenditure 3555-0001 3555 GAMMA ROAD SHIRE MAINTENANCE - - - 3556-0001 3556 PHILLIPS ROAD SHIRE MAINTENANCE - - - 3557-0001 3557 12 MILE ROAD SHIRE MAINTENANCE - - - 3558-0001 3558 HAAR LANE SHIRE MAINTENANCE - - - 3559-0001 3559 WATERWORKS RD SHIRE MAINTENANCE - - - 3560-0001 3560 FEGAN ROAD SHIRE MAINTENANCE - - - 3561-0001 3561 SMALL STREET SHIRE MAINTENANCE - - - 3562-0001 3562 MAGPIE ROAD-HOMESTEAD SHIRE MAINTENANCE - - - 3563-0001 3563 BACK STREET-HOMESTEAD SHIRE MAINTENANCE - - - 3564-0001 3564 KOOKABURRA DRIVE-HOMESTEAD SHIRE MAINTENANCE - - - 3565-0001 3565 CURRAWONG LANE-HOMESTEAD SHIRE MAINTENANCE - - - 3566-0001 3566 CREEK STREET-HOMESTEAD SHIRE MAINTENANCE - - - 3567-0001 3567 RAILWAY STREET-HOMESTEAD SHIRE MAINTENANCE - - - 3568-0001 3568 DOVE LANE-HOMESTEAD SHIRE MAINTENANCE - - - 3569-0001 3569 EMU LANE-HOMESTEAD SHIRE MAINTENANCE - - - 3570-0001 3570 IBIS DRIVE-HOMESTEAD SHIRE MAINTENANCE - - - 3571-0001 3571 PEE WEE LANE-HOMESTEAD SHIRE MAINTENANCE - - - 3572-0001 3572 GUPPY SPRINGS ROAD SHIRE MAINTENANCE - - - 3573-0001 3573 LEITCH ROAD SHIRE MAINTENANCE - - - 3574-0001 3574 RYANS ROAD SHIRE MAINTENANCE - - - 3576-0001 3576 PINNACLE CREEK ROAD SHIRE MAINTENANCE - - - 3577-0001 3577 HARBUTT ROAD SHIRE MAINTENANCE - - - 3578-0001 3578 HEGARTY ROAD SHIRE MAINTENANCE - - - 3579-0001 3579 ONE MILE ROAD - HERVEYS RANGE SHIRE MAINTENANCE - - - 3580-0001 3580 BRAY ROAD SHIRE MAINTENANCE - - - 3581-0001 3581 GREENVALE AIRSTRIP ACCESS ROAD SHIRE MAINTENANCE - - - 3582-0001 3582 PERONNE RD SHIRE MAINTENANCE - - - 3583-0001 3583 MORRAN RD - SEE SHIRE MAINTENANCE - - - 3584-0001 3584 RESERVIOR ROAD - GREENVALE SHIRE MAINTENANCE - - - 3585-0001 3585 HARVEST HOME ACCESS RD SHIRE MAINTENANCE - - - 3586-0001 3586 LAVERY ROAD SHIRE MAINTENANCE - - - 3587-0001 3587 HUNTER ST - RAVENSWOOD SHIRE MAINTENANCE - - - 3588-0001 3588 McLENNAN RD - HIDDEN VALLEY SHIRE MAINTENANCE - - - 3589-0001 3589 JOSH RD SHIRE MAINTENANCE 454.64 - 454.64 3590-0001 3590 PINE CREEK RD SHIRE MAINTENANCE - - - 3591-0001 3591 ROLLINSON RD SHIRE MAINTENANCE - - - 3592-0001 3592 GRIMSTONE RD SHIRE MAINTENANCE - - - 3650-0001 3650 ABERDEEN ROAD MAINTENANCE 22.27 - 22.27 3651-0001 3651 ALABAMA ROAD MAINTENANCE - - - 3652-0001 3652 ALAND STREET MAINTENANCE - - - 3653-0001 3653 ALLEN STREET MAINTENANCE - - - 3654-0001 3654 ANDERSON LANE MAINTENANCE - - - 3655-0001 3655 ANDERSON STREET MAINTENANCE - - - 3656-0001 3656 ANNE STREET MAINTENANCE 402.72 - 402.72 3657-0001 3657 APLIN STREET MAINTENANCE - - - 3658-0001 3658 ARCHERS ROAD MAINTENANCE - - - 3659-0001 3659 ARMSTRONG ROAD MAINTENANCE - - - 3660-0001 3660 ARTHUR JONES AVENUE MAINTENANCE - - - 3661-0001 3661 AXFORD ROAD MAINTENANCE - - - 3662-0001 3662 BAKER STREET MAINTENANCE - 0.04 - - 0.04 3663-0001 3663 BARNES STREET MAINTENANCE - - - 3664-0001 3664 BARRONS LANE MAINTENANCE - - - 3665-0001 3665 BELLEVUE STREET MAINTENANCE - - - 3667-0001 3667 BENNELONG CLOSE MAINTENANCE - - - 3668-0001 3668 BENNETT STREET MAINTENANCE - - - 3669-0001 3669 BERRYMAN LANE MAINTENANCE - - - 3670-0001 3670 BEVAN STREET MAINTENANCE - - - 3671-0001 3671 BEVERIDGE LANE MAINTENANCE - - - 3672-0001 3672 BLUFF LANE MAINTENANCE - - - 3673-0001 3673 BOUNDARY STREET MAINTENANCE 704.21 - 704.21 3674-0001 3674 BOW STREET MAINTENANCE - - - 3675-0001 3675 BOYSTOWN LANE MAINTENANCE - - - 3676-0001 3676 BRACEWELL STREET MAINTENANCE - - - 3677-0001 3677 BRADSHAW STREET MAINTENANCE - - - 3678-0001 3678 BRAY STREET MAINTENANCE - - - 3679-0001 3679 BRISK STREET MAINTENANCE - - - 3680-0001 3680 BROCKLAN CLOSE MAINTENANCE - - - 3681-0001 3681 BROKER STREET MAINTENANCE - - - 3682-0001 3682 BROWN LANE MAINTENANCE - - - 3683-0001 3683 BROWN STREET MAINTENANCE - - - 3684-0001 3684 BURDEKIN ROAD MAINTENANCE - - - 3685-0001 3685 BURDEKIN STREET MAINTENANCE - 0.04 - - 0.04 3686-0001 3686 CADDEN STREET MAINTENANCE - - - 3687-0001 3687 CAMBRIDGE LANE MAINTENANCE - - - 3688-0001 3688 CAMBRIDGE STREET MAINTENANCE - - - 3689-0001 3689 CASSIDY LANE MAINTENANCE - - - 3690-0001 3690 CEMETERY ROAD MAINTENANCE - - - 3691-0001 3691 CHAPPEL LANE MAINTENANCE - - - 3692-0001 3692 CHARLOTTE STREET MAINTENANCE - - - 3693-0001 3693 CHLORIDE STREET MAINTENANCE - - - 3694-0001 3694 CHURCH STREET MAINTENANCE 131.54 - 131.54 3696-0001 3696 CHURCHILL STREET MAINTENANCE - - - 3697-0001 3697 CIVIC LANE MAINTENANCE - - - 3698-0001 3698 CLARKE STREET MAINTENANCE 671.23 - 671.23 3699-0001 3699 COAL STREET MAINTENANCE - - - 3702-0001 3702 C-MILLCHESTER RD (LRRS) ROAD MAINTENANCE - - - 3704-0001 3704 C-MOSMAN ST (LRRS) ROAD MAINTENANCE - - - 3705-0001 3705 C-GILL ST (LRRS) ROAD MAINTENANCE - - - 3706-0001 3706 C-BRIDGE ST (LRRS) ROAD MAINTENANCE - - - 3708-0001 3708 COANE STREET MAINTENANCE - - - 3709-0001 3709 COLUMBIA STREET MAINTENANCE - - - 3710-0001 3710 CONRAD STREET MAINTENANCE - - - 3711-0001 3711 CORALYNN STREET MAINTENANCE - - - 3712-0001 3712 CORINDA AVENUE MAINTENANCE - - - 3713-0001 3713 CRAVEN LANE MAINTENANCE - - - 3714-0001 3714 CRAVEN STREET MAINTENANCE - - - 3715-0001 3715 CROCKER STREET MAINTENANCE - - - 3716-0001 3716 CROSS STREET MAINTENANCE 94.04 - 94.04 3717-0001 3717 DALRYMPLE ROAD MAINTENANCE - - - 3718-0001 3718 DAM STREET MAINTENANCE - - - 3719-0001 3719 DAN LANE MAINTENANCE - - - 3720-0001 3720 DAVIES STREET MAINTENANCE 22.27 - 22.27 3721-0001 3721 DAWN STREET MAINTENANCE - - - 3722-0001 3722 DAY STREET MAINTENANCE 847.76 - 847.76 3723-0001 3723 DAYDAWN ROAD MAINTENANCE - 0.10 - - 0.10 3724-0001 3724 DEANE STREET MAINTENANCE - - - 3725-0001 3725 DEANES ROAD MAINTENANCE - - - 3726-0001 3726 DEIGHTON STREET MAINTENANCE - - - 3727-0001 3727 DENNIS LANE MAINTENANCE - - - 3728-0001 3728 DEVEREUX STREET MAINTENANCE - - - 3729-0001 3729 DREW STREET MAINTENANCE - - - 3730-0001 3730 DUNDEE LANE MAINTENANCE - - - 3731-0001 3731 DUNDEE STREET MAINTENANCE - - - 3732-0001 3732 EAST STREET MAINTENANCE - - - 3733-0001 3733 EDWARD STREET MAINTENANCE - - - 3734-0001 3734 ELIZABETH STREET MAINTENANCE - - -
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 97 of 121 H:\Finance\REGIONAL\2017-2018\ROADS PROGRAM\Budget Monitoring\01 July 2017\JC Total Job Costs_Road Maintenance_EOM July 20172018 5 of 7 ROAD MAINTENANCE COSTS EOM JULY 2017/2018 9% of year elapsed Revised 2017/2018 Budget Proposed Original Movement Amended Budget Budget RURAL ROADS MAINTENANCE GL 3350-3600-0000 3,850,000 3,850,000.00 CITY ROADS MAINTENANCE GL 3300-3600-0000 600,000 600,000.00 $ - $ 4,450,000.00 $ - $ 4,450,000.00
Job/Item Road No. Road Name Description This Year Current Periods Committed Total Expenditure Expenditure Expenditure Expenditure 3735-0001 3735 ENGLISH LANE MAINTENANCE - - - 3736-0001 3736 ENTERPRISE ROAD MAINTENANCE - 0.10 - - 0.10 3737-0001 3737 ESTATE AVENUE MAINTENANCE 55.67 - 55.67 3738-0001 3738 FARMER STREET MAINTENANCE - - - 3739-0001 3739 FARRELLY STREET MAINTENANCE - - - 3740-0001 3740 FAULL STREET MAINTENANCE - - - 3741-0001 3741 FELIX STREET MAINTENANCE 751.48 - 751.48 3743-0001 3743 FRASER STREET MAINTENANCE - - - 3744-0001 3744 GANZA LANE MAINTENANCE - - - 3745-0001 3745 GAUVIN STREET MAINTENANCE - - - 3746-0001 3746 GLADSTONE ROAD MAINTENANCE - - - 3747-0001 3747 GORDON STREET MAINTENANCE - - - 3748-0001 3748 GRAND SECRET LANE MAINTENANCE - - - 3749-0001 3749 HACKETT TERRACE MAINTENANCE - 0.17 - - 0.17 3750-0001 3750 HALDANE ROAD MAINTENANCE - - - 3751-0001 3751 HARRIS LANE MAINTENANCE - 0.04 - - 0.04 3752-0001 3752 HARTE STREET MAINTENANCE 33.41 - 33.41 3753-0001 3753 HARTLEY STREET MAINTENANCE - - - 3754-0001 3754 HEARN STREET MAINTENANCE - - - 3755-0001 3755 HENNING STREET MAINTENANCE - - - 3756-0001 3756 HEWETT STREET MAINTENANCE - - - 3757-0001 3757 HICKS LANE MAINTENANCE 76.71 - 76.71 3758-0001 3758 HICKS STREET MAINTENANCE 47.83 - 47.83 3759-0001 3759 HIGH STREET MAINTENANCE - - - 3760-0001 3760 HILTON COURT MAINTENANCE - - - 3761-0001 3761 HOBSON STREET MAINTENANCE - - - 3762-0001 3762 HODGKINSON STREET MAINTENANCE 2,319.41 - 2,319.41 3763-0001 3763 HOLLIMAN STREET MAINTENANCE - - - 3764-0001 3764 HOPE STREET MAINTENANCE - - - 3765-0001 3765 HUGH QUINN CRESCENT MAINTENANCE - - - 3766-0001 3766 JACKSON STREET MAINTENANCE - - - 3767-0001 3767 JAMES LANE MAINTENANCE - - - 3768-0001 3768 JAMES ROAD MAINTENANCE - - - 3769-0001 3769 JANE STREET MAINTENANCE 1,139.46 - 1,139.46 3770-0001 3770 JARDINE STREET MAINTENANCE - - - 3771-0001 3771 KEARY ROAD MAINTENANCE - - - 3772-0001 3772 KELLYS ROAD MAINTENANCE - - - 3773-0001 3773 KIARA CLOSE MAINTENANCE - - - 3774-0001 3774 KING STREET MAINTENANCE - 0.04 - - 0.04 3775-0001 3775 KIRKBRIDE ROAD MAINTENANCE - - - 3776-0001 3776 KIRRIMA COURT MAINTENANCE - - - 3777-0001 3777 LEA STREET MAINTENANCE - - - 3778-0001 3778 LEE STREET MAINTENANCE - - - 3779-0001 3779 LISTER STREET MAINTENANCE - - - 3780-0001 3780 LUKE STREET MAINTENANCE - - - 3782-0001 3782 MacDONALD STREET MAINTENANCE - - - 3783-0001 3783 MacPHERSON STREET MAINTENANCE - - - 3784-0001 3784 MAHOGANY CLOSE MAINTENANCE - - - 3785-0001 3785 MAHONEY STREET MAINTENANCE - - - 3786-0001 3786 MANNERS STREET MAINTENANCE - - - 3787-0001 3787 MANTON STREET MAINTENANCE - - - 3788-0001 3788 MARION STREET MAINTENANCE - - - 3789-0001 3789 MARSLAND ROAD MAINTENANCE 222.51 - 222.51 3790-0001 3790 MARY STREET MAINTENANCE 47.90 - 47.90 3791-0001 3791 MAWE STREET CHARTERS TOWERS MAINTENANCE - - - 3792-0001 3792 MAY STREET MAINTENANCE - - - 3793-0001 3793 McCLELLAND STREET MAINTENANCE - - - 3794-0001 3794 McDOUGALL CLOSE MAINTENANCE - - - 3795-0001 3795 McLEOD STREET MAINTENANCE - - - 3796-0001 3796 MELVILLE STREET MAINTENANCE - - - 3797-0001 3797 MEXICAN LANE MAINTENANCE - - - 3798-0001 3798 MEXICAN STREET MAINTENANCE - - - 3799-0001 3799 MILL STREET MAINTENANCE - 0.04 920.00 919.96 3800-0001 3800 MILLETT STREET MAINTENANCE - - - 3801-0001 3801 MILLS LANE MAINTENANCE - - - 3802-0001 3802 MILNER ROAD MAINTENANCE - - - 3803-0001 3803 MINER STREET MAINTENANCE - - - 3804-0001 3804 MOORES STREET MAINTENANCE - - - 3805-0001 3805 MOREL COURT MAINTENANCE - - - 3806-0001 3806 MORRIS STREET MAINTENANCE - - - 3807-0001 3807 MYLES LANE MAINTENANCE - - - 3808-0001 3808 NAGLE STREET MAINTENANCE - - - 3809-0001 3809 NATAL DOWNS ROAD MAINTENANCE - - - 3810-0001 3810 NATAL STREET MAINTENANCE - - - 3811-0001 3811 NEW QUEEN ROAD MAINTENANCE - - - 3812-0001 3812 NEW STREET MAINTENANCE - - - 3813-0001 3813 NORMAN DUNGAVELL DRIVE MAINTENANCE - - - 3814-0001 3814 NORTH STREET MAINTENANCE - - - 3815-0001 3815 O'KANE STREET MAINTENANCE - - - 3816-0001 3816 OLIVER STREET MAINTENANCE - - - 3817-0001 3817 ORMONDE CLOSE MAINTENANCE - - - 3818-0001 3818 OXFORD STREET MAINTENANCE 78.97 - 78.97 3819-0001 3819 OXIDE STREET MAINTENANCE - - - 3820-0001 3820 PALMER ROAD MAINTENANCE 948.51 - 948.51 3821-0001 3821 PARADISE STREET MAINTENANCE - - - 3822-0001 3822 PARK STREET MAINTENANCE - - - 3823-0001 3823 PARKINSON STREET MAINTENANCE - - - 3824-0001 3824 PATTERSON STREET MAINTENANCE - - - 3825-0001 3825 PAULL STREET MAINTENANCE - - - 3826-0001 3826 PEDLEY STREET MAINTENANCE - - - 3827-0001 3827 PEEK STREET MAINTENANCE - - - 3828-0001 3828 PEMBLE LANE MAINTENANCE 708.20 - 708.20 3829-0001 3829 PHIL WEST COURT MAINTENANCE - - - 3830-0001 3830 PHILLIPSON ROAD MAINTENANCE - - - 3831-0001 3831 PLANT STREET MAINTENANCE - - - 3832-0001 3832 PLUMMER STREET MAINTENANCE - - - 3833-0001 3833 POWELL LANE MAINTENANCE - - - 3834-0001 3834 PRINCESS CLOSE MAINTENANCE - - - 3835-0001 3835 PRIOR STREET MAINTENANCE - - - 3836-0001 3836 PYRITES ROAD MAINTENANCE - 0.01 - - 0.01 3837-0001 3837 QUEEN STREET MAINTENANCE - - - 3838-0001 3838 QUEENTON LANE MAINTENANCE - - - 3839-0001 3839 RACECOURSE ROAD MAINTENANCE - - - 3840-0001 3840 RAINBOW ROAD MAINTENANCE - - - 3841-0001 3841 RANGE ROAD MAINTENANCE - - - 3842-0001 3842 READ ROAD MAINTENANCE - - - 3843-0001 3843 REES STREET MAINTENANCE - - - 3844-0001 3844 REGENT STREET MAINTENANCE - - - 3845-0001 3845 RENTON LANE MAINTENANCE - - - 3846-0001 3846 RESERVOIR ROAD MAINTENANCE - - - 3847-0001 3847 RICHARDS LANE MAINTENANCE - - - 3849-0001 3849 ROGERS LANE MAINTENANCE - - - 3850-0001 3850 ROWE STREET MAINTENANCE - - - 3851-0001 3851 RUTHERFORD LANE MAINTENANCE - - - 3852-0001 3852 RUTHERFORD STREET MAINTENANCE - - - 3853-0001 3853 RYAN STREET MAINTENANCE - 0.10 - - 0.10
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 98 of 121 H:\Finance\REGIONAL\2017-2018\ROADS PROGRAM\Budget Monitoring\01 July 2017\JC Total Job Costs_Road Maintenance_EOM July 20172018 6 of 7 ROAD MAINTENANCE COSTS EOM JULY 2017/2018 9% of year elapsed Revised 2017/2018 Budget Proposed Original Movement Amended Budget Budget RURAL ROADS MAINTENANCE GL 3350-3600-0000 3,850,000 3,850,000.00 CITY ROADS MAINTENANCE GL 3300-3600-0000 600,000 600,000.00 $ - $ 4,450,000.00 $ - $ 4,450,000.00
Job/Item Road No. Road Name Description This Year Current Periods Committed Total Expenditure Expenditure Expenditure Expenditure 3854-0001 3854 SADDS LANE MAINTENANCE - - - 3855-0001 3855 SALT STREET MAINTENANCE - - - 3856-0001 3856 SAM STREET MAINTENANCE - - - 3857-0001 3857 SANCHO LANE MAINTENANCE - - - 3858-0001 3858 SAYERS STREET MAINTENANCE - - - 3859-0001 3859 SCHOOL STREET MAINTENANCE - - - 3860-0001 3860 SCOTT LANE MAINTENANCE - - - 3861-0001 3861 SELLHEIM STREET MAINTENANCE - - - 3862-0001 3862 SHARP STREET MAINTENANCE - - - 3863-0001 3863 SHORE STREET MAINTENANCE - - - 3864-0001 3864 SHOW STREET MAINTENANCE - - - 3865-0001 3865 SIMPSON STREET MAINTENANCE - - - 3866-0001 3866 SLATER STREET MAINTENANCE - - - 3867-0001 3867 SOUTH STREET MAINTENANCE - - - 3868-0001 3868 ST. GABRIELS CLOSE MAINTENANCE - - - 3869-0001 3869 STILLWELL LANE MAINTENANCE - - - 3871-0001 3871 STREETER'S ROAD MAINTENANCE - - - 3872-0001 3872 STUBLEY STREET MAINTENANCE 22.27 - 22.27 3873-0001 3873 THOMPSON STREET MAINTENANCE 108.89 58.11 167.00 3874-0001 3874 TIERNAY STREET MAINTENANCE - - - 3875-0001 3875 TITLEY LANE MAINTENANCE - - - 3876-0001 3876 TITLEY STREET MAINTENANCE - - - 3877-0001 3877 TORS STREET MAINTENANCE - - - 3878-0001 3878 TOWERS HILL ROAD MAINTENANCE - - - 3879-0001 3879 TOWERS STREET MAINTENANCE - - - 3880-0001 3880 TRAM STREET MAINTENANCE 304.50 - 304.50 3881-0001 3881 OXFORD LANE MAINTENANCE - - - 3882-0001 3882 VALLEY STREET MAINTENANCE - - - 3883-0001 3883 VICTOR STREET MAINTENANCE - - - 3884-0001 3884 VICTORIA STREET MAINTENANCE - - - 3885-0001 3885 VICTORY STREET MAINTENANCE - - - 3886-0001 3886 VIOLA STREET MAINTENANCE - - - 3887-0001 3887 VULTURE STREET MAINTENANCE 95.66 - 95.66 3888-0001 3888 WATER STREET MAINTENANCE - - - 3889-0001 3889 WEBSTER STREET MAINTENANCE - - - 3890-0001 3890 WEST STREET MAINTENANCE - - - 3891-0001 3891 WHEELERS ROAD MAINTENANCE - - - 3892-0001 3892 WHERRY CLOSE MAINTENANCE - - - 3893-0001 3893 WILLIAM STREET MAINTENANCE - - - 3894-0001 3894 WILSON STREET MAINTENANCE - - - 3895-0001 3895 YELLAND LANE MAINTENANCE - - - 3896-0001 3896 YELLAND STREET MAINTENANCE - - - 3897-0001 3897 YORK LANE MAINTENANCE 88.83 - 88.83 3898-0001 3898 YORK STREET MAINTENANCE - - - 3899-0001 3899 FOXS ROAD MAINTENANCE - - - 3900-0001 3900 HILLTOP COURT MAINTENANCE - 2,554.76 2,554.76 3901-0001 3901 BEASLEY LANE MAINTENANCE - - - 3902-0001 3902 JACKSON STREET CBD MAINTENANCE - - - 3903-0001 3903 JOINER STREET MAINTENANCE - - - 3904-0001 3904 MILTON LANE MAINTENANCE - - - 3905-0001 3905 COOPER STREET MAINTENANCE - - - 3906-0001 3906 MANGANESE STREET MAINTENANCE - - - 3908-0001 3908 McKENZIE LANE MAINTENANCE - - - 3909-0001 3909 COCKATOO ROAD SHIRE MAINTENANCE - - - 3907-3350 3907 CITY ROADS MAINT VEHICLE EXP CITY ROADS MAINT VEHICLE EXP - - - 3907-3500 3907 RI OPERATING EXPENSE CITY 967.80 - 967.80 3931-0001 3931 MACROSSAN PARK REST AREA SHIRE MAINTENANCE - - - 3932-0001 3932 FLETCHER PARK REST AREA SHIRE MAINTENANCE - - - 3933-0001 3933 FAIRWAY COURT MAINTENANCE - - - 3934-0001 3934 GOLF LINKS DRIVE MAINTENANCE - - - 3935-0001 3935 CARBIS STREET MAINTENANCE - - - 3936-0001 3936 DR GEORGE ELLIS DRIVE MAINTENANCE - - - 3937-0001 3937 JARDINE LANE MAINTENANCE - - - 3938-0001 3938 LITTLE STREET MAINTENANCE - - - 3939-0001 3939 McCABE LANE MAINTENANCE - - - 3940-0001 3940 NEW STREET, MILLCHESTER MAINTENANCE - - - 3941-0001 3941 SAMUEL HARRY CLOSE MAINTENANCE - - - 3942-0001 3942 STEVENSON LANE MAINTENANCE - - - 3943-0001 3943 BUCHANAN ROAD MAINTENANCE - - - 3944-0001 3944 KIRSTY ROAD MAINTENANCE 391.91 - 391.91 3945-0001 3945 PRICE ROAD SHIRE MAINTENANCE - - - 3946-0001 3946 PATS ROAD SHIRE MAINTENANCE - - - 3948-0001 3948 WATER PARK ROAD SHIRE MAINTENANCE - - - 3949-0001 3949 MEIER RD SHIRE MAINTENANCE - - - 3954-0001 3954 HAIGH LANE SHIRE MAINTENANCE - - -
TOTAL ROADS ACTUALS $ 93,919.26 $ 782,449.18 $ 876,368.44 $ 876,368.44
TOTAL ROADS AVAILABLE TO SPEND $ 3,573,631.56 $ 3,573,631.56
% OF BUDGET SPENT 20% 20%
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 99 of 121 H:\Finance\REGIONAL\2017-2018\ROADS PROGRAM\Budget Monitoring\01 July 2017\JC Total Job Costs_Road Maintenance_EOM July 20172018 7 of 7 13.4 Intention to Levy Full Internal Water Levies from July 2018
EXECUTIVE SUMMARY Confirmed numbers and financial impacts are yet to be collated, however, the aim of this report is to confirm the intent that full internal water levies will be raised against each service unit as from 1 July 2018. Currently water costs are only captured for 20 of the 50 council properties, although the utilisation across all fifty properties is captured. This improvement will more accurately reflect the true cost of each service, allowing the service level to be assessed compared to cost and benefit.
OFFICER’S RECOMMENDATION That Council: Agree that water levies will be raised against each service unit, as from 1 July 2018 for water used during 2017/2018, in accordance with the proposed approach outlined in the background of this report; improving the accuracy of reported annual costs in respect to each service delivered. ______
BUDGET & RESOURCE IMPLICATIONS Based on the process proposed, there will be a nett financial impact to the consolidated bottom line, however the additional water levies will increase the reported year-end water revenue, and will increase the reported year-end operational expenditure.
Indicative figures, lifted from the recent Water Modelling undertaken for the introduction of Two Part Water Levies show the current non-residential retail rate for unlevied internal water usage, based on 2015/2016 consumption, are $635,118.
This is made up of Access Charge, 1st tier consumption charge and 2nd tier (excess water) consumption for 50 council properties.
461,957 kls - Full Cost $740,538 Less levies annually raised (84,696 kls) $-105,420 Nett levies not raised $635,118
BACKGROUND To enable accurate service costs to be associated with existing service levels, water costs need to be reflected. To date, this has only been captured for the service units where fees or levies are directly on-charged.
The costs to deliver the water to each unlevied council property, is currently being recovered within the water levies raised across the region.
To achieve full reporting of service costs, while addressing current financial limitations, the following is proposed.
• All Council properties will be levied as a Non-Residential property, as per the Two Part Tariff, In respect to the 20 properties already levied, this will increase the levy by approximately $35,000 based on the higher cost of water under the two part tariff compared to the former allocation tariff, now only available to residential properties.
• When levies are raised in July 2018, these will be accrued back to 2017/2018, and amended budgets will be reflected against both Income and Expense, producing a nett affect.
• Most of the new water levies will cover services outside of water and sewerage, and therefore there are currently insufficient general levies to cover this charge. Accordingly, while this is being further assessed, and service level impacts considered, the associated additional revenue generated by water will be transferred back to general operations as a dividend. Ultimately, rating levies are still being generated to cover the costs.
LINK TO CORPORATE PLAN Ordinary Council Business
CONSULTATION (Internal/External) Executive Leadership Team
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 100 of 121 LEGAL CONSIDERATIONS No legal considerations deemed relevant to prevent recommendation.
POLICY IMPLICATIONS No policy implications deemed relevant to prevent recommendation.
RISK IMPLICATIONS Improves perceived financial equity between community owned properties managed by Council and remaining property owners across the region.
Report Prepared by: Report Authorised by: TAMMY POWER BRUCE DAVIDSON Director Corporate Services Interim CEO Date: 10 August, 2017
ATTACHMENTS • Draft listing of council properties and associated 2015/2016 water usage.
REFERENCE DOCUMENT Officer Report No. 1115412
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 101 of 121 DRAFT SUMMARY OF COUNCIL PROPERTIES FOR WHICH WATER USAGE IS READ (Based on 15/16 Usage) Shaded assessments represent the 20 properties currently levied, leaving 30 properties yet to be levied from July 2018 Former NEW Utility Kl Usage Allocation 'user pays' ASSESSMENT Count Group PROPERTY ADDRESS SUBURB PURPOSE SERVICE Vacant Units 15/16 Levy Meter charge Variation
10057-00000-000 1 33 5-7 HODGKINSON STREET CHARTERS TOWERS VACANT LAND V 4 - - $0 0 10064-00000-000 1 33 43 HODGKINSON STREET CHARTERS TOWERS DWELLING 4 89 - $642 642 10146-00000-000 1 33 133 GILL STREET CHARTERS TOWERS ST VINN &WHEELERS HOUSE(FIRE LEVY- 7810-3500-9522) 6 263 - $1,077 1,077 10208-00000-000 1 33 130-132 GILL STREET CHARTERS TOWERS NEW LIBRARY BUILDING (FIRE LEVY- 7650-3500-9522) 6 397 - $1,195 1,195 10280-00000-000 1 33 2-8 SHOW STREET RICHMOND HILL SHOWGROUNDS (FIRE LEVY- 7770-3500-9522) 4 10,256 - $16,208 16,208 10462-00000-000 1 33 1 DEANE STREET CHARTERS TOWERS LISSNER PARK FIRE LEVY- 7803-3500-9522) Water 4 65,126 - $102,903 102,903 10546-00000-000 1 33 7-13 PLUMMER STREET CHARTERS TOWERS KENNEDY REG MEMORIAL POOL & RESIDENCE 10 82,424 - $130,240 130,240 10606-00000-000 1 33 20-26 BOUNDARY STREET CHARTERS TOWERS DEFIANCE MILL PARK ( RECREATION AREA) 6 25,679 - $40,579 40,579 10711-00000-000 1 33 74 MOSMAN STREET CHARTERS TOWERS GEORGE FOY PARK & TOURIST INFO.CENTRE 6 64 - $902 902 10712-00000-000 1 33 68-72 MOSMAN STREET CHARTERS TOWERS CITY HALL & EDMEADES PARK 6 2,389 - $3,781 3,781 10833-50000-000 1 33 54 TOWERS STREET CHARTERS TOWERS FAMILY HISTORY CLUB HOUSE (FIRE LEVY - 7830-3500-9522) 4 91 - $644 644 10898-00000-000 1 33 24 CHARLOTTE STREET CHARTERS TOWERS VACANT LAND - POTTERS CLUB V 4 2,799 - $4,426 4,426 11120-00000-000 1 33 1 STUBLEY STREET TOLL REFUSE TIP 6 3,989 - $6,309 6,309 11150-10000-000 1 33 127 STUBLEY STREET CHARTERS TOWERS VACANT LAND V 4 2,957 - $4,676 4,676 11225-00000-000 1 33 91-99 KING STREET CHARTERS TOWERS VACANT LAND V 4 8,542 - $13,500 13,500 11312-00000-000 1 33 67-81 DALRYMPLE ROAD RICHMOND HILL CENTENARY PARK (FIRE LEVY - 7900-3650-9522) 4 9,190 - $14,524 14,524 11646-50000-000 1 33 3 MILLCHESTER ROAD QUEENTON RAILWAY DISPLAY (FIRE LEVY - 7900-3650-9522) 4 2,584 - $4,087 4,087 11842-20000-000 1 33 DEVEREUX STREET QUEENTON COLUMBIA POPPET HEAD 4 3,934 - $6,220 6,220 12015-00000-000 1 33 2-32 NORTH STREET QUEENTON CEMETERY (FIRE LEVY - 7880-3500-9522) 4 4 - $568 568 12138-30000-000 1 33 1-33 LISTER STREET MOSMAN PARK MOSMAN PARK SPORTS GROUND 4 35,258 - $55,712 55,712 12194-10000-000 1 33 2 THOMPSON STREET MOSMAN PARK VACANT LAND V 4 7,405 - $11,704 11,704 12381-12000-000 1 33 1A KIRRIMA COURT TOLL DA RIN PARK RESERVE (FIRE LEVY - 7830-3500-9522) 4 5,736 - $9,067 9,067 12409-00000-000 1 33 32-62 LYND HIGHWAY TOLL CEMETERY (FIRE LEVY - 7880-3500-9522) 4 29,466 - $46,560 46,560 12451-10000-000 1 33 2 BURDEKIN STREET RICHMOND HILL HISTORICAL RESIDENCE - RICHMOND HILL S/S 4 2,286 - $3,616 3,616 12460-00000-000 1 33 1 MACPHERSON STREET COLUMBIA AERODROME (FIRE LEVY - 7505-3500-9522) 6 33,352 - $52,702 52,702 12487-80000-000 1 33 1-3 DAVIES CORNER ST RICHMOND HILL PAN AUSTRALIAN MINING LTD PARK 4 10,799 - $17,066 17,066 12564-70000-000 1 33 12344 FLINDERS HIGHWAY COLUMBIA SEWERAGE TREATMENT PLANT & RESIDENCE 10 8,860 - $14,009 14,009 12604-90000-000 1 33 9 DAVIS STREET MILLCHESTER MUSEUM-VENUS STATE BATTERY & CARETAKERS RESIDENCE 10 3,329 - $5,270 5,270 20743-00000-000 1 33 22 DEPOT ROAD BLACK JACK HIGHWAY COUNCIL DEPOT (FIRE LEVY - 4105-3500-9522) 6 19,059 - $30,119 30,119 21109-00000-000 1 33 3 MACKAY STREET PENTLAND PENTLAND DEPOT 6 934 - $1,668 1,668 24005-00000-000 1 33 FLINDERS HIGHWAY PENTLAND (FIRE LEVY - 2525-3500-9522) WATER PL 6 3,091 3,916.50 $4,890 973 20195-00000-000 1 33 89 DEIGHTON STREET RAVENSWOOD 'POOL-SMALL AREA/REC RES CARAVAN PARK LG WATER RW 6 1,910 2,586.00 $3,024 438 10724-00000-000 1 33 10 MOSMAN STREET CHARTERS TOWERS VACANT LAND (FIRE LEVY - 7830-3500-9522) Water V4 984.00 N $640 -344 24049-00000-000 1 33 MILL STREET PENTLAND 'FOOTPATH - PENTLAND STATE SCHOOL' WATER PL 4 826.00 N $640 -186 10578-80000-000 1 33 1-11 APLIN STREET CHARTERS TOWERS CLUB HOUSE & COURTS Water 4 197 984.00 $813 -171 10707-00000-000 1 33 86 MOSMAN STREET CHARTERS TOWERS WORLD THEATRE COMPLEX (FIRE LEVY - 7610-3500-9522) Water 6 1,676 1,951.96 $2,654 702 10723-00000-000 1 33 12-16 MOSMAN STREET CHARTERS TOWERS OFFICE/TRAINING AREA/BLUE NURSES/MEALS ON WHEELS Water 6 1,724 2,022.04 $2,730 708 12147-06000-000 1 33 13 DEPOT ROAD MOSMAN PARK VACANT LAND (FIRE LEVY - 7830-3500-9522) Water V6 1,968.00 N $846 -1,122 20153-00000-000 1 33 76 MACROSSAN STREET RAVENSWOOD 'PARK - OPPOSITE P.O.' WATER RW 6 783 862.00 $1,535 673 20155-00000-000 1 33 102 MACROSSAN STREET RAVENSWOOD SCHOOL OF ARTS WATER RW 6 302 862.00 $1,112 250 20289-10000-000 1 33 34 RAILWAY STREET RAVENSWOOD 'BUTLER'S RESIDENCE' WATER RW 6 326 862.00 $1,133 271 20304-00000-000 1 33 41 JAMES STREET RAVENSWOOD 'DEPOT' WATER RW 6 212 1,724.00 $1,033 -691 20752-00000-000 1 33 FLINDERS HIGHWAY BLACK JACK (G/L 5350-3100-0 - RATES) CAMPDRAFT ARENA Water 6 3,612 4,778.52 $5,713 934 20753-00000-000 1 33 13076 FLINDERS HIGHWAY CHARTERS TOWERS SALEYARDS (FIRE LEVY - 2525-3500-9522) Water 6 51,122 49,772.00 $80,779 31,007 20984-00000-000 1 33 2 GILMORE STREET PENTLAND 'PENTLAND HALL' WATER PL 4 342 826.00 $941 115 21167-17000-000 1 33 4 CHURCH ROAD GREENVALE 'CHURCH' WATER GV 4 309 1,074.00 $912 -162 21168-20000-000 1 33 27 REDBANK DRIVE GREENVALE 'SPORTS OVAL' WATER GV 4 1,686 2,163.00 $2,744 581 21168-35000-000 1 33 8 REDBANK DRIVE GREENVALE 'SES BUILDING & AMBUL' WATER GV 6 7 2,148.00 $852 -1,296 21177-50000-000 1 33 4 ACACIA DRIVE GREENVALE 'POOL & TENNIS COURTS' WATER GV 6 16,512 24,036.00 $26,095 2,059 24047-00000-000 1 33 19 REDBANK DRIVE GREENVALE 'COMMUNITY HALL' WATER GV 4 885 1,074.00 $1,478 404
50 50 262 461,957 $ 105,420.02 $ 740,538 635,118 Currently Levied 84,696 $ 105,420 Balance yet to fund - interimly, value to dividend back to general $ 635,118
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 102 of 121Page 1 of 1 14. REPORTS FOR CONSIDERATION – OFFICE OF THE CHIEF EXECUTIVE OFFICER
14.1 North Queensland Local Government Association 2017 Conference – update on outcomes
EXECUTIVE SUMMARY The 2017 NQLGA Conference was held on the Atherton Tablelands from 26-28 July 2017, hosted by Tablelands Regional Council. Charters Towers Regional Council is the Secretariat for this body and Mayor Liz Schmidt the President. The Association has resolved to become an incorporated body under the name “Northern Alliance of Councils Incorporated”. It is envisaged this will be a peak advocacy body for Councils located in Northern Australia.
OFFICER’S RECOMMENDATION That Council: Note the report and the information contained therein.
BUDGET & RESOURCE IMPLICATIONS $7 000 was allocated to cover activities of the North Qld Local Government Association Secretariat in the 2017/18 budget. Council receives a Secretariat fee of $5 000 from the Association annually. There will be an increased workload for the Secretariat in guiding the incorporation together with marketing, branding, strategic planning, and additional financial reporting obligations for the new body. Council will retain the Secretariat until at least the 2020 Local Government elections.
BACKGROUND As reported to Council’s June 2017 General Meeting (Report Item 14.1, document #1103339) Council manages the NQLGA Secretariat. The Mayor is President, the Chief Executive Officer is Secretary and administrative support is provided by Council (including financial and audit obligations).
There were approximately 180 registrations for the 2 ½ days of the conference including Mayors, Councillors, local and State government officers, major companies and local government stakeholders. The guest speakers’ presentations were highly relevant to local governments and the Mayor, Interim Chief Executive Officer and Corporate Governance Officer took advantage of the numerous networking opportunities.
As foreshadowed, members voted at the Annual General Meeting to incorporate under the name “Northern Alliance of Councils Incorporated”. Members also voted to increase the membership catchment area from Queensland councils located north of the Tropic of Capricorn to councils located north of the Tropic across Australia and to include associate and affiliate membership categories. A copy of the constitution is available on request.
Key strategic initiatives identified are as follows: • Input to “Our North, Our Future, White Paper on Developing Northern Australia” and the Northern Australia Advisory Council • Representation at regional bodies such as Regional Development Australia, Northern Australia Advisory Council, Regional Organisations of Councils (ROC’s) • Key population issues and how can they be improved • Identification of strategic opportunities • Infrastructure – representation on relevant projects.
The Secretariat has undertaken to prepare a discussion paper for members to consider, but also noted that members should also be aware of the limitations of the Executive.
Members elected an additional member to the Executive, which now includes:
President - Mayor Liz Schmidt Vice President – Cr John Woods, Burdekin Shire Council Executive Members: Mayor Belinda Murphy, McKinlay Shire Council Mayor Julia Leu, Douglas Shire Council Mayor Joe Paronella, Tablelands Regional Council Cr Roy Prior, Palm Island Aboriginal Shire Council Cr Kevin Casey, Mackay Regional Council CTRC CEO, Secretary.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 103 of 121 Members agreed to hold the 2018 conference in Ingham, to be hosted by Hinchinbrook Shire Council. CTRC, as Secretariat, has a significant role in guiding the conference arrangements.
The NQLGA Secretariat currently manages the financial arrangements for LAWMAC. Members considered and adopted LAWMAC’s proposal to remain under the umbrella of the Northern Alliance of Councils.
Four motions were submitted for consideration as follows:
Flinders Shire Council Review of Regional Assessment Service (RAS) Service Provision Etheridge Shire Council National Parks Cassowary Coast Regional Council Tully-Millstream Hydro-electric Project Proposal Whitsunday Regional Council Transport of non-residents into Disaster Areas
Tablelands Regional Council proposed an amendment to the Tully-Millstream Hydro-electric Project Proposal motion which was adopted with amendment.
All motions have now been submitted to the LGAQ for listing on the LGAQ State Conference agenda. LGAQ are currently in discussions with Whitsunday Regional Council for further clarification of the intention of the motion regarding transport of non-residents into disaster areas.
As the Northern Alliance of Councils Inc is considered by the Queensland Audit Office to be an “entity of Local Government”, it is recommended by the QAO that the audited financials of the organization be tabled for Council’s information. Herewith please find attached the audited 2016 financials.
In a report tabled for Parliament in May 2016, the Auditor General recommended that financial results for all controlled entities of local government be tabled for Councils’ information (See Note1). As the Northern Alliance of Councils Inc is considered by the Queensland Audit Office to be an “entity of Local Government”, the 2016 audited financials are attached to this report. See Note 1.
LINK TO CORPORATE PLAN CTRC Corporate Plan 2015-2020: Strategy 3.1 – Growing our economic base; Strategy 6.1 – Remaining transparent and accountable
CONSULTATION (Internal/External) Not applicable
LEGAL CONSIDERATIONS There are no legal considerations which prevent the recommendation being adopted.
POLICY IMPLICATIONS There are no policy implications which prevent the recommendation being adopted.
RISK IMPLICATIONS Work health and safety risk is assessed as low. Enterprise risk is assessed as low.
Report Prepared by: Report Authorised by: HELEN DIXON BRUCE DAVIDSON Corporate Governance Officer Interim Chief Executive Officer Date: 8 August 2017
ATTACHMENTS • 2016 Audited Financials for North Queensland Local Government Association
REFERENCE DOCUMENT • Minutes of NQLGA 2017 Annual General Meeting • Minutes of NQLGA 2017 General Meeting • Northern Alliance of Councils Incorporated Model Rules (constitution) • Officer’s Report Document No 1115353.
1 Results of audit: Local government entities 2014–15, P31, Recommendation No 2: “Councils make publicly available, through tabling in council, the financial statements of their controlled entities”. Refer to: https://www.qao.qld.gov.au/reports-parliament/results-audit-local-government-entities-2014-15-report-17-2015-16
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Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 116 of 121 14.2 Attendance at 2017 LGAQ State Conference
EXECUTIVE SUMMARY Council has been invited to attend the 121st LGAQ Annual Conference to be held at Gladstone from Monday 16 to Wednesday 18 October 2017.
OFFICER’S RECOMMENDATION That Council: Approve the attendance of two delegates, in accordance with Council’s Membership of the Local Government Association of Queensland Inc., at the LGAQ Annual Conference being held at Gladstone from Monday 16- Wednesday 18 October 2017; Approve the attendance of further attendees (Observers); Authorise Council to cover transport and accommodation costs for attendees; and Advise the LGAQ of any further motions for inclusion in the Conference agenda.
BUDGET & RESOURCE IMPLICATIONS Member Councils pay a Conference Levy included with their Membership Subscription. This year the Conference Levy, entitling Council to be represented at Conference by two (2) Delegates, has been set at $2860.00 including GST.
The event is to be held in Gladstone and commences with a welcome function at 5.30pm on Monday 16 October and concludes at 4.30pm on Wednesday 18 October 2017.
Registration for additional attendees: Early Bird Registration – prior to and including 08 September 2017 Council or State Government observer $ 1430.00 5 or more observers from one Council/Government Department $ 1320.00 (post 8 September registration is $1630.00)
Early Bird One Day Registration $ 660.00
Functions Conference Dinner 17 October 2017 $ 150.00
Travel: Return Flights Townsville / Gladstone / Townsville $ 800.00
Accommodation: 3 x nights’ accommodation (per person) approximately $ 465.00
Total cost for delegates - Conference dinner, travel and accommodation $ 1415.00 Total cost for observers - Registration, conference dinner, travel and accommodation $ 2845.00 The cost per observer reduces by $110.00 each for a booking of five or more.
BACKGROUND The Local Government Association of Queensland Inc’s 121st annual conference is being held in Gladstone from Monday 16 to Wednesday 18 October 2017. The conference theme is “Waves of Change – Oceans of Opportunity”. The event offers opportunities for information, professional development and networking with other elected members of local governments.
The conference program is available for perusal from the LGAQ website at: http://lgaq.asn.au/121st-annual-conference
LINK TO CORPORATE PLAN Conference attendance is underpinned by the 5 principles of local government, namely: a) transparent and effective processes and decision-making in the public interest; and b) sustainable development and management of assets and infrastructure and delivery of effective services; and c) democratic representation, social inclusion and meaningful community engagement; and d) good governance of, and by, local government; and e) ethical and legal behaviour of councillors and local government employees.
Reference is made to the CTRC Corporate Plan 2015-2020, Priority 6.1: Remaining transparent and accountable:
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 117 of 121 • Maintain membership to regional organisations and attendance at meetings to promote and push local issues. Continue to play a role in the growth of Townsville North Queensland and to a greater extent the development of Northern Australia.
CONSULTATION (Internal/External) Mayor Schmidt and Councillors (Email discussion regarding conference attendances)
LEGAL CONSIDERATIONS There are no legal considerations which prevent the recommendation being adopted.
POLICY IMPLICATIONS CTRC Corporate Plan 2015-2020 STRAT0006 – Advocacy Action Plan Travel and accommodation arrangements are made in accordance with CTRC Statutory Policy No S0017 - Councillors’ Expenses Reimbursement.
RISK IMPLICATIONS There are no enterprise, financial or workplace health and safety risks which prevent the recommendation being adopted.
Report Prepared by: Report Authorised by: HELEN DIXON BRUCE DAVIDSON Corporate Governance Officer Interim Chief Executive Officer Date: 8 August 2017
ATTACHMENTS Not applicable
REFERENCE DOCUMENT • LGAQ Conference invitation package ECM Reference #1114444 • Officer’s Report Document No 111 5352. ______
14.3 Full Accessibility of Council Reports to Public
EXECUTIVE SUMMARY
With the objective of increasing the levels of transparency and public openness, it is recommended that Council adjusts its current administrative position regarding meeting materials, by publishing the full reports listed in the Open section of the Agenda.
OFFICER’S RECOMMENDATION That Council: Publish as part of its meeting agenda, the full reports for items listing in the Open section of general meetings of Council.
BUDGET & RESOURCE IMPLICATIONS Nil
BACKGROUND
Under s277 of the Local Government Regulation 2012, and endorsed by Council’s Standing Orders (S0048), Council is only obligated to provide for inspection a list of the items to the discussed at the meeting:
6 Agenda for meeting (1) A list of the items to be discussed at a meeting of the local government must be available for inspection at the time the agenda for the meeting is made available to councillors.
(2) The agenda for a meeting must include— (a) items required under the Act or a local law to be included on the agenda; and
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 118 of 121 (b) items required under these standing orders to be included on the agenda; and (c) items that are by resolution of the local government to be included on the agenda; and (d) each item whose inclusion on the agenda is requested by a councillor.
(3) A councillor who wants an item of business included on the agenda for a particular meeting must give written notice of the nature of the business to the chief executive officer at least 2 days before the notice of meeting is given.2
It has been customary for Council to publish the executive summary of each agenda item, with the full access to the reports being reserved for elected members and officers. Access to the full reports by the general public has been by way of the Right to Information process.
With the objective of increasing the levels of transparency and public openness, it is recommended that Council adjusts its current administrative position regarding meeting materials, by publishing the full reports listed in the Open section of the Agenda, thus, exemplifying the local government principles under the Act3:
(2) The local government principles are— (a) transparent and effective processes, and decision-making in the public interest; and (b) sustainable development and management of assets and infrastructure, and delivery of effective services; and (c) democratic representation, social inclusion and meaningful community engagement; and (d) good governance of, and by, local government; and (e) ethical and legal behaviour of councillors and local government employees.
The local government principles provide a framework of good governance in which Council must function. Council’s good governance instills confidence in the local community, and improves the credibility of the local government and its decision-making processes. Specifically, if Council was to allow the public full access to all meeting reports, the organisation’s transparent and effective processes would be enhanced. If the public were afforded the opportunity to review the same documents presented to the elected members, the constituency will better understand the reasoning behind various decisions, and may be more accepting of the difficult decisions councillors face. This would also demonstrate to the community that Council acts in the public interest, regardless of differing opinions. By releasing the reports, the community will comprehend that decisions are informed through thorough research and data, in contemplation of internal and external consultation, and weighed against Council’s legislative requirements.
LINK TO CORPORATE PLAN Priority 6.1- Remaining transparent and accountable- Effective and transparent planning and decision making processes
CONSULTATION (Internal/External) Internal- Interim Chief Executive Officer.
LEGAL CONSIDERATIONS It should be taken into consideration that individual privacy must be remain paramount, therefore authors must write reports with this in mind. The Act states that Council may discuss the following matters in the closed section:
275 Closed meetings (1) A local government or committee may resolve that a meeting be closed to the public if its councillors or members consider it necessary to close the meeting to discuss—
(a) the appointment, dismissal or discipline of employees; or (a) industrial matters affecting employees; or (b) the local government’s budget; or (c) rating concessions; or (d) contracts proposed to be made by it; or (e) starting or defending legal proceedings involving the
2 s6, CTRC Standing Orders- Statutory Policy S0048. 3 s4(2) Local Government Act 2009.
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 119 of 121 (f) local government; or (g) any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; or (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
If reports are beyond this provision, they should be included in open, without prejudicing Council’s or an individual’s position.
POLICY IMPLICATIONS Nil
RISK IMPLICATIONS Breaches of privacy.
Report Prepared by: Report Authorised by: DALLIS VON WALD BRUCE DAVIDSON Governance Compliance Officer Interim Chief Executive Officer Date: 8 August 2017
ATTACHMENTS • Nil
REFERENCE DOCUMENT • Local Government Act 2009 • Local Government Regulation 2012 • Council’s Standing Orders- Statutory Policy (S0048)
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 120 of 121 15. MAYORAL MINUTE
16. CLOSE OF MEETING
Agenda for General Meeting of Charters Towers Regional Council to be held 16 August 2017 Page 121 of 121