STUDENT EXCHANGE PARTICIPANTS 2003 -2004

School Group Student Exchange Student Alex Mackenzie France 2A McFARLANE, Eryn GUILLOT, Maud Aurora Grove P.S. France 1A CHAPMAN, Amy PEINNEQUIN Aurora H.S. France 2A VINCENT, Emily GOSSERIES, Celia Aurora Sr. P.S. France1A LOSTCHUCK, Emily DUCROT, Camille Beverley Acres PS France 1B BROWNE-MILLER, Aidan CHAIGNEAU, Thomas Beverley Acres PS France 1A GAWECO, Andrew PATY, Francois Xavier Beverley Acres PS France 1A GORDON, Karin GIRARD, Tess Beverley Acres PS France 1A LYNCH-GODREI, Anisha PELLERIN, Lucile Beverley Acres PS France 1A MERITH, Brianna AKRICHE, Juliette Beverley Acres PS France 1B MILLBAND, Thomas KRAIMPS, Jean Charles Beverley Acres PS France 1B MOORANI, Al-Hussein BRION, William Beverley Acres PS France 1A NASIELSKI, Olivia ARNAUD, Caroline Beverley Acres PS France 1B PAYNE, Dale HELLOUIN de MENIBUS, Eliott Beverley Acres PS France 1A PLAGIANAKOS, Paula RAMBEAUE, Charlotte Beverley Acres PS France 1B POON, Alexander FERRAN, Thomas Beverley Acres PS France 1B REID, Stacie DIVIER, Marion Beverley Acres PS France 1A SOUSA, Matthew LARUE, Valentin Beverley Acres PS France 1B THOMPSON, Jennifer PASCAL, Marion Bogart P.S. France 1B DAVIDSON, Emily SLIMANI, Laura Dr. Denison S.S. France 2B HOUSTON, Jaime OUNDA-MEYBI, Melodie Dr. G.W.Williams Spain FANCIE, Michael BARRERO,Marcos Dr. G.W.Williams Switzerland BALLANTINE, CAITLIN DESCHENAUX, Elodie Dr. G.W.Williams France 2A CARTER, Courtney ESTEVE, Pauline Dr. G.W.Williams Belgium COPELAND, Loren FOURNEAU,Francois Franklin St. P.S. France 1A ANDREW, Jocelyn BERNET, Anouck Huron Heights S.S. France 2A BOURBEAU, Lauren VINCENT, Violaine Huron Heights S.S. France 2B FRAME, Kylie POTFER,Johanna Huron Heights S.S. France 3 MILLER, Jacqueline ROLLIER,Lauriane Huron Heights S.S. France 3 RABEY, Rachel GLORET, Marion Huron Heights S.S. France 2A ® SMITH, Leanne VERGIER,Julia Huron Heights S.S. France 3 STERLING,, Justiine GUILLON, Jeanne Keswick H.S. Spain VICKERY, Ashlyn MONTALVO,Ester King City S.S. Belgium FARKAS, Hailey LAMBERT,Natacha King City S.S. France 2B MILLARD, Vivian AUZOU,Charline King City S.S. Switzerland PHILLIPS, Robyn HIRSIG, Sabine Langstaff S.S. France 3 DEMACIO, Nicole MICHEL,Alice Langstaff S.S. Spain MILLBAND, Cameron LAQUIDAIN, Ignacio Langstaff S.S. Italy PATUELLI, Olivia TEPSICH, Chiara Lester B. Pearson France 1A BROWN, Morgan FRANCOIS, Pauline Lester B. Pearson France 1B KANE, Harrison PINEAU, Mattieu Lester B. Pearson France 1A MORIER, Adam MEUNIER, Victor Lester B. Pearson France 1A SEMKOWICH, Brittany FLEURY, Alicia Mackenzie Glen France 1B FIELDS, Luke RABAULT,Nicolas Park Avenue P.S. France 1A LITTLE, Tristin DUBOIS, Solene Pleasantville P.S. France 1B de van der SCHUREN, Julia FREMAUX,Stephanie Richmond Hill H.S. France 2A GRIGG, Eric LEFEBVRE,Remi Richmond Hill H.S. Belgium HO, Genuine GOBERT, Marie Richmond Hill H.S. France 2B TANG, Yi CADORET,Clemence Thornlea S.S. Spain ® MOSHER-MANDEL, Sara MANERO, Inigo Thornlea S.S. Spain PRESS, Anna GARCIA BLANCO, Virginia Thornlea S.S. Spain SHIFMAN, Amanda ® GARCIA, Dana STUDENT EXCHANGE PARTICIPANTS 2003 -2004

Thornlea S.S. Spain SHIFMAN, Katie GONZALEZ, Leyre Wm. Berczy P.S. France 1A RICE, Samantha MORIN, Violaine Woodland P.S. France 1B BRACKEN, Zoe MATHIEU, Marie-Sophie YORK REGION DISTRICT SCHOOL BOARD

Extended Student Travel

Background:

To provide the Board with information requested about changes to the Board Procedure on Extended Student Travel.

Rationale:

During the past two school years, two significant international events caused the Board to cancel international field trips. The events of September 11, 2001 caused international travel to be cancelled for the remainder of the 2001-2002 school year. In March 2003, the war in Iraq caused the Board to cancel international field trips for the remainder of the school year.

Students continue to view international travel with enthusiasm, as for many it is a highlight of their time in high school.

The decision to cancel international trips because of the events of September 11 resulted in minimum controversy. On the other hand, the decision to cancel international trips because of the war in Iraq resulted in significant controversy. This was because of the disappointment factor, because notification time was short and because parents/students had made significant financial outlay.

Concurrent with these recent challenges staff engaged a committee to review the present Procedure. The committee made every effort to respect and incorporate trustee, staff and community suggestions with respect to repositioning travel procedures that maintain best practices. At the same time, ways needed to be found that would better satisfy the school community without compromising Board liability should international events again cause the Board to withdraw its support for arranged trips. Incorporating ways to facilitate effective dialogue and communication with the school community was given special attention.

The International Field Trip/Extended Student Travel Committee consisted of:

− Bob Harper, Coordinating Superintendent of Education, (Chairperson) − Fred Faber, Principal, Newmarket High School − Carol Diamond, Principal, Alexander Mackenzie High School − Robyn Welch, Principal, Sixteenth Avenue Public School − David Neale, Manager, Administrative Services − Doug Ellison, President, Ellison Travel and Tours Limited − Evelyn Dunn, Parent and Trip Chaperone, Alexander Mackenzie − Hellie Weller, Retired Principal and Trip Chaperone, Newmarket High School

Director’s Council approved a revised Extended Travel Procedure on June 24, 2003. The changes are intended to engage the school community more fully in planning and supervision as well as any decisions related to possible cancelling or rescheduling. The fundamental changes are as follows:

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1. Future extended student travel will be organized as a co-operative venture between representatives of the school/Board, trip participants and tour operator.

2. Approval procedures have been strengthened to include provision for:

• the Board (school) to act as facilitator for the organization of trips with all contracts and undertakings recognized as being between the participants and the tour operator; • a more strategic approach to ensure that all participants have been informed that the Board assumes no financial liability for any aspect of the trip including but not limited to money lost due to rescheduling, cancellation or withdrawal of Board support; • participants to purchase cancellation insurance or sign that they have chosen not to do so.

3. The addition of a section for withdrawal of Board support which provides:

• the steps to be followed whenever a trip is in jeopardy; • language referring to the Board’s right to withdraw its support (as opposed to cancelling) as well as the trip participants’ option to assume responsibility for the trip; • more responsibility for staff together with trip organizers to monitor the status of all countries and airports through the media and with the Department of External Affairs, with regard to concerns which might jeopardize a trip; • language clarifying the Board’s reasons for withdrawing support to be for extraordinary circumstances deemed to place the safety and security of staff and students at risk, including, but not limited to a Federal Government Travel Advisory, declaration of war, acts of terrorism, social unrest, environmental conditions, public health issues and/or labour unrest/sanction; • the understanding that teachers shall not be permitted to participate in a trip for which the Board has withdrawn its support.

4. Revisions to the Permission Form which emphasizes:

• the Board’s responsibilities for student and staff safety and it’s right to withdraw its support for any reason; • the role of the Board as trip facilitator/organizer with all contracts and undertakings being between the participants and the tour operator; • the requirement for the signature of both parent and the student.

To assist administrators, teachers, parents, students and tour operators with planning, communication and implementation an Extended Student Travel Handbook is being prepared (framework attached) as well as a pamphlet. Again, effective communication is an especially high priority.

Estimated Cost:

Nil.

Timeline:

Immediate

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Recommendations:

Staff recommends that this report be received for information.

Communication Implementation Plan:

• Director’s Council June 24, 2003 • Board Meeting, September 8, 2003 • System communication provided for by the Director of Education

Appended Data:

Handbook Outline

Respectfully submitted,

September 8, 2003

For further information, please contact Co-ordinating Superintendents Bob Harper and Denese Belchetz or the Director of Education. 4

EXTENDED STUDENT TRAVEL HANDBOOK

Introduction 1. Purpose of Handbook

2. Board Position re International Travel

Section One 1. Definition (from procedure)

2. Requirements for Board Sponsored Trips

3. Approval Process a Timelines, paperwork, responsibilities b Approved Tour Operators

Section Two 1. Roles/Responsibilities a. School Organizer b. Administration c. Superintendent of Schools d. Parents e. Community Chaperones f. Tour Operator g. Students

2. Timelines a. 12 months before b. 6 months before c. 3 months before d. 1 month before e. 10 days before f. 1 to 2 days before g. during trip h. post trip – follow up activities

3. Evaluations

Section Three 1. Academics a. Academic Eligibility b. Planning for time missed – before, during, after

2. Communication a. Meetings b. Parents/Students c. Written materials/ forms

3. Foreign Travel Issues a. Monitoring world events (war, terrorism, environmental, public health)

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4. Financial Arrangements a. Payment Schedules b. Banking

5. Insurance

6. Itinerary a. Detailed day/evening/night

7. Medical

8. Students Supervision/Discipline a. Students under/over 18 b. Gender issues c. Available options for discipline

9. Teacher Coverage a. Organization b. Department issues

Section Four 1. Withdrawal of Board Support

Section Five 1. Appendices a. Policy b. Procedure c. Related Policies d. Resources • Websites • Volunteers • Related Policies/Procedures Listing ¾ Fundraising ¾ Advertising e. Checklists f. Approved Tour Operators g. During Trip (consulates, e-mails addresses, board contacts, etc)

2. Forms

YORK REGION DISTRICT SCHOOL BOARD

REPORT OF CASH DISBURSEMENTS – JUNE 2003

Background:

To report to the Board’s Standing Committee the Cash Disbursements for the month of June 2003 for the York Region District School Board.

Rationale:

Section 170 (3) of the Education Act R.S.O. 1990, c. E. 2 states that “every board shall give the necessary orders on the treasurer for payment of all money expended for school purposes and of such other expenses for promoting the interests of the schools under the jurisdiction of the board”.

Estimated Cost:

Not applicable.

Time Line:

Immediate.

Recommendation:

Staff recommends:

1. That Cash Disbursements for June 2003 for all expenditures, except item # 35, in the sum of $5,783,215.78 be approved.

2. That Cash Disbursements for June 2003 for item # 35, in the sum of $110,978,812.40 be approved.

Appended Data:

Respectfully submitted,

Report of Cash Disbursements – June 2003.

September 8, 2003

For further information please contact B. A. Richardson or the Director of Education.

The Over 10,000 Report for the month of June 2003

COMPANY LOCATION DESCRIPTION AMOUNT TOTAL

1 AC Technical Systems Various Semi-annual CCTV audit and inspections for Central, North & East area schools and buildin $ 33,991.76 2 Alpha Vico Inc Sutton DHS Folding tables and chairs for lunchroom$ 11,960.00 3 Bradford Glass Various Glass and related repairs - May 2003$ 23,398.81 4 CDI Computer Dealers Inc Continuing Education Computers $ 11,339.00 5 CEC Computer Enhancement Corporation Education Centre Memory upgrades for Milliken Mills HS and Unionville HS$ 16,713.94 6 CEC Computer Enhancement Corporation Education Centre Upgrades to computers for XP conversion$ 24,824.00 7 Central Technology Services Corp Education Centre Lease payments for July 2003 re:notebook and backbone equipment$ 139,877.24 8 Danka Canada Inc Education Centre Kodak DS9110 DHV copier charges, supplies and services$ 20,469.77 9 FAS Flooring Ltd Various Supply and install new flooring$ 34,115.59 10 GT Group Telecom Services Corp Various Wide area network costs $ 74,229.79 11 Hill Supplies Maintenance Centre Cost of electrical and plumbing supplies$ 35,318.97 12 I & I Construction Services Limited Sutton DHS Asbestos abatement $ 31,993.00 13 IBM Canada Ltd Administrative Services Consulting services for operational review of Student Transportation Services-partially recov $ 60,185.98 14 Information Builders (Canada) Inc Education Centre Maintenance contract re Focus software for the period June 1, 2003 to May 31, 2004$ 14,723.68 15 Lake Simcoe Region Conservation Authority Education Centre Board share of salaries and benefits for Natural Resources Education Centre$ 11,810.50 16 Lake Simcoe Region Conservation Authority Various Visit to Natural Resources Education Centre - partially recoverable$ 18,900.00 17 Leaps & Bounds Various Specialized Programming Service re: Education support - April 2003$ 23,478.00 18 Leslie Danhart Inc Vaughan SS Install heating and ventilation unit and additional fresh air ducts $ 27,916.30 19 MFP Financial Services Ltd Education Centre Operating leases - July 2003$ 26,939.90 20 Moffet & Duncan architects inc Aurora HS To provide full Architectural services for Music Room Addition$ 12,603.25 21 Newmarket Landscaping Inc Fairwood PS Complete site preparation for playground$ 13,321.50 22 Quaile Engineering Ltd Lester B Pearson PS Engineering services re retaining wall reconstruction$ 11,235.00 23 SBG Seaforth Building Group (1992) Ltd Education Centre - Newmarket Lobby alterations $ 17,543.93 24 Semple-Gooder Roofing Limited Various Roofing repairs $ 51,919.11 25 Sheraton Parkway Toronto North Curriculum & Instructional Services RISE Conference - partially recoverable$ 23,509.56 26 Specified Roofing Contractors Inc Stouffville DSS Roofing repairs $ 13,910.00 27 TSMJC Properties Inc Continuing Education Rent - July 2003 $ 18,333.87 28 VocaLinks Inc Special Education - Newmarket Scanner re ISA1 student $ 17,596.22 29 Warren Shepell Consultants Corp Education Centre Professional fees - June 2003$ 12,005.40 30 Workplace Safety & Insurance Board Education Centre Workplace Safety & Insurance Board payments$ 15,806.97 31 Wynn Family Properties Continuing Education Rent - July 2003 $ 13,208.62 32 York Region Administrators' Council, The Education Centre PD fund 2002-2003 for 287 administrators$ 172,200.00 33 ZSI Environmental King City SS Asbestos abatement $ 16,031.06 34 Total disbursements under 10,000 $ 4,731,805.06 $ 5,783,215.78

35 Disbursements by type Debentures $ 5,613,816.27 Transportation $ 2,214,996.44 Payroll deductions $ 44,125,289.62 Utilities - telephone $ - gas $ 176,388.73 water $ 18,000.46 waste $ 33,470.49 hydro $ 781,714.96 fuel $ 14,329.30 Net payroll $ 58,000,806.13 Total disbursements by type #############

Grand Total ############# YORK REGION DISTRICT SCHOOL BOARD

REPORT OF CASH DISBURSEMENTS – JULY 2003

Background:

To report to the Board’s Standing Committee the Cash Disbursements for the month of July 2003 for the York Region District School Board.

Rationale:

Section 170 (3) of the Education Act R.S.O. 1990, c. E. 2 states that “every board shall give the necessary orders on the treasurer for payment of all money expended for school purposes and of such other expenses for promoting the interests of the schools under the jurisdiction of the board”.

Estimated Cost:

Not applicable.

Time Line:

Immediate.

Recommendation:

Staff recommends:

1. That Cash Disbursements for July 2003 for all expenditures, except item # 54, in the sum of $12,221,739.20 be approved.

2. That Cash Disbursements for July 2003 for item # 54, in the sum of $19,994,964.95 be approved.

Appended Data:

Respectfully submitted,

Report of Cash Disbursements – July 2003.

September 8, 2003

For further information please contact B. A. Richardson or the Director of Education.

The Over 10,000 Report for the month of July 2003

COMPANY LOCATION DESCRIPTION AMOUNT TOTAL

1 1540171 Ontario Ltd Plant Services Deposit required for new lease, 204 Simcoe Ave., Keswick$ 11,591.66 2 Ambassador Hotel Curriculum & Instructional Services Early Reading/Early Math Strategy Expenses - recoverable$ 57,329.78 3 Bradford Glass Various Glass and related repairs - June 2003$ 19,985.34 4 Camp White Pines Community Education Centre - North York Region Arts Camp - recoverable$ 79,466.63 5 CEC Computer Enhancement Corporation Education Centre Memory upgrade for XP roll-out$ 99,643.76 6 Colleen French Consulting Curriculum & Instructional Services Early Reading/Early Math Strategy Expenses - recoverable$ 16,301.90 7 Community Safety Village of York Region Director's Division Remainder of financial commitment$ 20,000.00 8 CompuSmart Toronto Education Centre Memory upgrade for XP roll-out$ 23,868.25 9 Dell Computer Corporation Various Computers $ 124,062.00 10 Dell Computer Corporation Education Centre Microsoft Suite software renewals$ 777,344.35 11 Dell Computer Corporation Education Centre Servers for Secondary schools and testing$ 19,895.00 12 Dell Computer Corporation Education Centre Software licenses $ 44,218.20 13 Dell Computer Corporation Bakersfield PS Lexmark network printer $ 16,364.28 14 Dell Computer Corporation Education Centre Fibre Optic cards for servers connection to routers$ 16,617.50 15 Energy Management Systems Wilclay PS Supply and install replacement building automation system$ 16,553.63 16 Frontier Computing Curriculum & Instructional Services Purchase of specialized items for use of the blind re: ISA 1 claim$ 36,603.00 17 Gage Learning Corporation Curriculum & Instructional Services Blackline Masters $ 98,918.81 18 Groupe Beauchemin Editeur Ltee Lester B Pearson PS Textbooks (EDU Investment in French Immersion Grade 1 to 6)$ 16,261.07 19 GT Group Telecom Services Corp Various Wide area network costs $ 74,229.79 20 Integra Data Systems Corp Education Centre BayStack 470-48T Switches and BayStack 400-SRC Cascade Return Cables$ 234,379.20 21 Integra Data Systems Corp Education Centre Data centre equipment $ 343,225.55 22 Integra Data Systems Corp Education Centre New school order for connections$ 31,818.20 23 Intrago Limited Education Centre Content filtering software license for 136 schools commencing September 1, 2003$ 14,945.84 24 Kara Consultants Inc Markville SS Renovations to existing portable$ 23,733.14 25 Kara Consultants Inc Aurora HS Music room addition $ 67,856.83 26 Kim, Ung Be York Region Learning Connections Tuition refund $ 36,200.00 27 Lake Simcoe Region Conservation Authority Education Centre Staffing costs for the period of May 2003$ 14,378.00 28 Leaps & Bounds Various Specialized Programming Service re: Education Support - May & June 2003$ 50,628.50 29 MBM Installations Inc Various Annual comprehensive gymnasium inspections for Central schools$ 15,611.30 30 McAlpine Ford Lincoln Sales Ltd Maintenance Centre To supply five Ford vans $ 128,225.00 31 MES Controls Westminster PS To supply and install controls $ 32,645.70 32 MFP Financial Services Ltd Education Centre Operating leases - August 2003$ 26,939.90 33 Nelson Thomson Learning Community Education Centre - North Books $ 13,476.59 34 Ottawa-Carleton District School Board Curriculum & Instructional Services Early Reading/Early Math Strategy Expenses - recoverable$ 10,400.00 35 Paramount Canada's Wonderland Employee Services YRDSB Family Day - recoverable$ 33,031.00 36 Patel, Devyani York Region Learning Connections Tuition refund $ 10,200.00 37 Pipe-All Plumbing & Heating Ltd Huron Heights SS Installation of additional heating and ventilation system$ 130,158.02 38 Semple-Gooder Roofing Limited Various Roofing $ 28,924.85 39 Sure Print & Copy Centres Curriculum & Instructional Services Early Reading/Early Math Strategy Expenses - recoverable$ 31,855.68 40 The Salvation Army Jackson's Point Conference Centre Community Education Centre - North York Region Music Camp - recoverable$ 14,020.42 41 Tonic Communications Curriculum & Instructional Services Early Reading/Early Math Strategy Expenses - recoverable$ 28,566.00 42 Tool Box Auto Shop Maintenance Centre To cover the cost of repairs to Board owned vehicles$ 18,683.21 43 Toronto Marriott Bloor Yorkville Curriculum & Instructional Services Early Reading/Early Math Strategy Expenses - recoverable$ 112,651.25 44 TSMJC Properties Inc Continuing Education Rent - August 2003 $ 18,333.87 45 Upper Canada Glass Aurora Senior PS Supply & install hardware and screens$ 11,964.74 46 Warren Shepell Consultants Corp Education Centre Professional fees - July 2003 $ 12,005.40 47 Workplace Safety & Insurance Board Education Centre Physician Fees/Administration Charge$ 22,353.39 48 Workplace Safety & Insurance Board Education Centre Workplace Safety & Insurance Board payments$ 38,909.94 49 Wynn Family Properties Continuing Education Rent - August 2003 $ 13,208.62 50 York Catholic District School Board Education Centre Strict Discipline expenses - June 2003 - recoverable$ 36,124.00 51 YRDSB-Capital Fund Education Centre Transfer funds to capital $ 6,080,000.00 52 Zhang, Ai Jing York Region Learning Connections Tuition refund $ 10,200.00 53 Total disbursements under 10,000 $ 2,956,830.11 $ 12,221,739.20 54 Disbursements by type Debentures $ - Transportation $ 2,584,411.02 Payroll deductions $ 8,334,145.03 Utilities - telephone $ 86,799.01 gas $ 11,720.62 water $ 14,141.39 waste $ 14,919.83 hydro $ 653,410.14 fuel $ 12,376.16 Net payroll $ 8,283,041.75 Total disbursements by type $ 19,994,964.95

Grand Total $ 32,216,704.15