TOURISM DEPARTMENT, & HARYANA TOURISM CORPORATION LTD. SCO NO. 17-19, SECTOR-17-B, Tel. No. 0172-2721985, Fax- 2703185

OFFICE ORDER

Subject:- Duties for 28th International Crafts Mela -2014.

To ensure optimum operational efficiency and to achieve high level of visitors’ satisfaction and goodwill the specific responsibilities and duties are hereby assigned to various officers/ officials with regard to 28th Surajkund International Crafts Mela to be held from 1-15th February, 2014. The duties are as under:-

1. CATERING ARRANGEMENTS: Name of the Officers/ Official(s) Duties assigned Sh. Satbir Singh, Principal, IHM, 1. All catering arrangements at the Chaupals, will be overall Incharge of the Hospitality. Natyashala, IHM Food Stall. Besides this, He will be assisted by the staff as per the specially hoisted lunch and dinners for the details given below :- VVIP’s also to be arranged at Hotel Raj Hans in 1. Sh. Ambreesh Aggarwal, Tourist coordination with Sh. Rajeev Sabharwal, D.M Officer, Dabchick, Hodel 2. Preparation of advance menus in consultation 2. Sh. Deepak Maggu, Counter with the authorities for the lunch / dinners to Incharge, Damdama be hosted on various occasions during the 3. Sh. Mohinder Singh, Counter Mela at Hotel Raj Hans. Sh.Rajeev Sabharwal, Incharge, Damdama D.M, also to be associated. 4. Sh. Bhagwan Dass, Counter Incharge, 5. Sh. Mahesh Kumar, Waiter, 6. Sh. Dayal Singh, Waiter, Myna 7. Sh. Sanjay Singh, Waiter, Rai 8. Sh. Ishwar Singh, Waiter, Rai 9. Sh. Naresh Kumar, Waiter, Oasis () 10. Sh. Satyawan, Waiter, 11. Sh. Digamber, Waiter, Blue Bird 12. Sh. Roop Singh, Waiter, Magpie 13. Sh. Khem Singh, Waiter, Shama 14. Sh. Kamaljeet, Waiter, Aravalli Golf Course 15. Sh. Vahid, Waiter, Shama,Gurgaon 16. Sh. Prem Dutt, Waiter, Barbet, 17. Sh. Surender Singh, Waiter, Blue Bird, Hisar 18. Sh. Gordhan, Waiter, Saras, Damdama 19. Sh. Sham Lal, Acct (Group A),

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Nahar Singh, Ballabgarh 20. Five Students of F&B Services Students and Four F&B Production Students from IHM, Faridabad (Rohtak) Sh. Satbir Singh Principal 99100-92303

2. REGISTRATION OF CRAFTSPERSONS/WEAVERS (HANDLOOMS AND HANDICRAFTS, MELA AUTHORITY AND STALLS OF SPONSORED/AGENCIES) AND ISSUE OF IDENTITY CARDS AND ALLOTMENT OF WORK-HUTS, ETC.: Name of the Officers/ Official(s) Duties assigned Sh. Ramesh Bhatia, Dy. Director, Tourism 1. Allotment of work huts to the Deptt will be the overall Incharge for Craftspersons/Weavers of Handloom, Preparation of I/cards and Allotment of the Handicrafts, Mela Authority & Sponsored work-huts to the craftspersons/weavers. Agencies be prepared latest by 26th Jan, The following staff will assist him:- 2014 1. Sh. Anil Kumar Tanwar, Tourist 2. To work as Nodal Officer with the O/o D.C. Officer, (Handlooms) & D.C.(Handicrafts) 2. Sh. Charan Lal, Tourist Officer 3. Registration of Craftspersons and preparing Tourism Department, Haryana, Chd. their I/Cards. 3. Sh. Subhash Chander, Assistant, HQ, 4. Rs. 10,000/- + Service Tax be charged from Chd the craftsperson for a stall/space allotted by 4. Sh. Chandramauli, CI, HTC, HQ, Mela Authority as per the list supplied by 5. Sh. Sunder Singh, CI, HTC, Hodel. Publicity Cell. 6. Sh. Shanti Swaroop, SA, HRH 5. Only One I/card for the main craftsperson 7. Sh. Vinod Kichlu, Billing-clerk-cum - and one for the helper.No Extra I/card to be cashier, Sunbird Surajkund issued. 8. Sh. Jagdish, Clerk, HQ, Chd 6. I/Cards for the allotees of Mela Authority on 9. Sh. Pawan Kumar, Waiter, HTC, payment @Rs.100/-. No card allowed for the Gurgaon. helpers. Similarly, no accommodation 10. Sh. Mohinder Singh, Sweeper, HTC, allowed for these allotees. Ambala 7. Coordination with Sh. U.S. Bhardwaj, D.M. for allotment of residential accommodation Sh. Ramesh Bhatia, Dy. Director, Tourism to the Craftsperson. Deptt, Sh. Anil Kumar Tanwar, Tourist 8. Submission of complete list of Craftsperson Officer, Panipat and Sh. Charan Lal, Tourist alongwith work hut / residential hut allotted Officer Tourism Department, Haryana, Chd. to him in the Mela Secretariat on daily basis. . will report the Mela on 25th Jan, 2014 and NOTE: Sh. Munish Kapoor to ensure proper prepare an Allotment of work huts to the functioning of Hardware and software for Craftspersons/ Weavers of Handloom, preparation of Photo I/cards. Handicrafts, Mela Authority & Sponsored Agencies latest by 26th Jan, 2014

The remaining staff will report for duty on 28.01.2014 at 12.00 Noon positively.

Sh. Ramesh Bhatia Mobile – 09417378859 3. PREPARATION OF PHOTO I/CARDS FOR ALL CATEGORIES OTHER THAN THE CRAFTSPERSONS/WEAVERS SPONSORED BY DC HANDLOOMS, DC, HANDICRAFTS AND MELA AUTHORITY/ SPONSORED/AGENCY: Name of the Officers/ Official(s) Duties assigned Sh. Adarsh Anand, MCA will be the overall 1. Preparation of I/cards of all HTC Incharge Officers/Official, Theme State, Partner Country, Suppliers, Service providers, 2 | P a g e

The following staff will assist them:- Licensees of the Food Stalls, Performers, 1. Sh. Shanti Swaroop, SA ,HRH, Amusement activities, Parking of Vehicles, Surajkund Designer Gallery, Stalls near Shekhwati Gate 2. Sh. Deepak Kumar, CI, HTC, Pinjore 2. Preparation of the I/cards of the staff on Duty and other categories authorized by the Mela The above staff will report for duty on authorities. 24.01.2013 by 12.00 Noon. 3. To maintain proper record regarding issue of I/cards, verification of the bills submitted by Sh. Adarsh Anand, MCA- 09466412700 Service Provider. 4. Charging Rs. 100/- per I/card from all except the staff on duty, cultural troupes, day performers. 4. ALLOTMENT OF ACCOMMODATION TO THE CRAFTSPERSONS, WEAVERS, CULTURAL TROUPES, DAY PERFORMERS AND OTHER STAFF ON DUTY IN THE MELA: Name of the Officers/ Official(s) Duties assigned Sh. U.S. Bhardwaj, DM, Hermitage Huts 1. Allotment of accommodation to the (Surajkund) & Badkhal Lake (Faridabad) craftsperson/ weavers sponsored by the O/o will be the overall Incharge. D.C Handlooms & Handicrafts. He will be assisted by the following staff:- 2. Making arrangement of boarding & lodging 1. Sh. Vijay Kumar, CI, Magpie, Faridabad for the Crafts persons from the SAARC / 2. Sh. Sushil Goel, CI, Parakeet, Pipli other participating countries in consultation 3. Sh. Dinesh Malik, CI, Bahadurgarh with the authorities. . 4. Sh. Shiv Singh, CI, Dharuhera 3. Allotment of accommodation to the day 5. Sh. Vinod Kumar, CI, Neelkanthi performers and cultural troupes in . consultation with Sh. Mukesh Rao. Dy. 6. Sh. Revti Singh, CI, Hodel Director, Tourism. 7. Sh. Sulinder Kumar, CI, Skylark, 4. Allotment of accommodation to the Panipat staff/students on duty. 8. Sh. Ranjit, CI, Magpie, Faridabad 5. Arrangement of bedding, bath and toilet 9. Sh. Shamin Ahmed, Waiter, Aravalli facilities at all the places in various guests Golf Course, Fbd houses, Dharamshalas & Sports Stadium, 10. Entire staff of Badkhal Lake & H-Huts, Sector-12, and Faridabad. Surajkund excluding those who have 6. Supervising the providing transportation for specifically been assigned the duties. the Crafts persons/ day performers / cultural 11. Requisite number of sweepers from troupes staying at Badkhal and Magpie in Service provider through Sh. Naveen coordination with Sh. Jai Pal Kaushik , T.O., Sekhwat, TO and Sh. Mukesh Rao, DDT. Sunbird,Surajkund 7. To ensure daily cleanliness of the accommodation, toilets and re-placement of the bed sheets / quilt covers Mr. U.S. Bhardwaj M- 09810297997 after a gap of 5 days. Sh. Varinder Chaudhery M- 9911325126

5. CATERING ARRANGEMENTS FOR STAFF, STUDENTS, CRAFTSPERSONS / WEAVERS, CULTURAL TROUPES, DAY PERFORMERS, ETC. Name of the Officers/ Official(s) Duties assigned Sh.V.K.Shivrana D.M, HTC, Sohna will be 1. Ensuring proper coordination with the overall incharge :- agency hired for the preparation of food. 1. Sh. Subhash Bhatti, Sr. Acctt., HTC, 2. Arranging supply of raw material & Badkhal provisions to the contractor through a 2. Sh. Mukesh Kumar Sharma, CI, Rai committee consisting of Sh. Subhash Bhatti, 3. Sh. Devinder Kumar, CI, Sampla SA, Suresh Kumar, CI and Subhash Yadav, CI. 4. Sh. Suresh Kumar,CI, Sultanpur 3. Ensuring receipt of the material at the store, 5. Sh. Jai Kawar, Kitchen Helper, HTC, getting it re-weighed in his presence at Rai, Sonepat storage point and making proper entries in

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6. Sh. Daljeet Singh, Waiter, Rai the stock register after taking the goods in 7. Waiters from the Contractor the store. 4. Working out and preparing advance menus Sh. V.K. Shivrana-D.M. 98120-78966 for variety of the meals to be served on 98115-57266 different dates after getting it approved from Mr. Subhash Bhatti- 09818109833 the authorities. 5. Providing meals / tea to the Craftspersons/ TATA 407 of L-1, Karnal will be provided to staff / day performers/ cultural troupes at him on demand through Incharge the approved rates after procuring the Transport. coupons. 6. Ensuring the providing of food to the staff on duty, cultural troupes, day performers etc as duty Mela. However, the providing of food to the craftspersons/weavers etc would be against payment. 7. Maintaining proper record of the sale of coupons, purchase of raw material etc. 8. Coordination with Theme State regarding arrangement of GOAN Food

6. CHAUPAL Name of the Officers/ Official(s) Duties assigned Shri Vivek Bhardwaj, TO, HTC, Nahar Singh He will ensure the seating arrangements for the Palace, Ballabgarh. He will be assisted by:- VVIPs, VIPs and other Dignitaries and also be responsible for service of Tea, Snacks etc in 1. Sh. Kapoor Singh,CI,Hodal consultation with the Shri Dilawar Singh, DGM He will also look after the work of and Principal, IHM, Faridabad. He should also Natyashala in addition procure the visitors remarks in the visitor book maintained by him in the Chaupal area.

7. PROVIDING OF TRANSPORT TO THE CRAFTSPERSONS BEFORE START OF THE MELA AND AFTER CLOSURE OF THE MELA Name of the Officers/ Official(s) Duties assigned Sh. J.P. Malhotra, MCA HTC, Magpie. He 1. Providing transportation to Craftspersons will be assisted by:- from 28th January, 2014 to 1st February, 2014 1. Sh. Kirpal Singh, CI, HTC, Pinjore at New Delhi, Old Delhi & Nizamuddin railway 2. Sh. Jagmahander Singh, C.I. stations and also at ISBTs Kashmiri Gate and 3. 8 Malis from Aravalli Golf Course, Sarai Kale Khan. Faridabad to be provided by Sh. N.S. 2. Providing transportation to the Rawat, Supervisor Craftspersons from 15th February evening to NOTE: 17th February, 2014 for the return journey. i) The above staff will report to the 3. Procuring trucks and canters from RTA Incharge on 27.01.2014 at 10.00 AM at Faridabad as per requirements or the hiring Magpie Tourist Complex. of the trucks/canters as per the rates ii) The staff at Sr. No. 1 to 3 only will finalized though Tenders. Details be collected report for duty in the protocol from 3rd from Sh. Rajesh Joon, Surajkund February, 2014. 4. Having liaison with Sh. Raj Pal, T.O., HRH for getting approval for installation of banners Sh. J.P. Malhotra- 09811328866 at Railway Stations and Bus Stands.

8. TRANSPORT, PARKING AND TRAFFIC MANAGEMENT Name of the Officers/ Official(s) Duties assigned Sh. Jai Pal , TO, HTC, Sultanpur 1. To tie up with Sh. Mukesh Rao for providing Assisted by: transportation for the cultural troupes and

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1. Sh. Anil Kumar, TO, HTC, Flamingo, Day performers at the given time schedule. Hissar. 2. Hiring of vehicles from the Contractor as per 2. Shri Devi Dyal Mor, the rates finalized on the basis of the Tenders. 3. Sh. Vijay Singh Yadav, CI, Shama, 3. To project the total demand for the day on Gurgaon the basis of requisition slips received from 4. Sh. Nitin, CI, HTC, Bird Sancturay, various functional heads. . Sultanpur. 4. Verifying the expenditure on hiring of the 5. Sh. Satbir Singh,C.I., , Karnal vehicle, POL for the staff vehicles & submitting 6. Sh. Kesh Pal, Clerk, o/o XEN, HTC, the documents to the accounts alongwith the Faridabad. requisite slip. 7. Two Malis from Sunbird Motel, 5. Procuring vehicles for ferry service in Surajkund consultation with Sh. Rajesh Joon . 6. To see the requirement of the hiring of the NOTE: The following vehicles will be at the Golf Carts on payment in consultation with Sh. disposal of the Incharge. Rajesh Joon. 7. To maintain the HTC vehicles in a pool and utilizing them as per requirement and 1. TATA 407 L-1, Karnal (28th January to verifying the expenditure on POL and repairs 17th February, 2014) of the pool vehicles. 2. Bolero, HR03J 6083, HQ 8. Having a proper coordination with Roadways (29th January to 17th February, 2014) authorities and ensuring arrival/ departure of 3. Bolero Camper No. HR-68A-2606 buses as per time schedule. Along with Shri Raj Kumar, Driver,HQ 9. Periodic checking of the parking sites to 4. Indigo No. HR-21H-0061 longwith ensure that the contractor is adhering to the Driver Shri Sheesh Pal, Driver, Hqr. terms and conditions of the agreement 5. Indigo No. HR-70J-0076 particularly with respect to the parking charges. Sh. Jai Pal T.O. -09311533922 10. Ensuring the installation of car hailer Sh. Anil Kumar, TO - 09466636541 system / mobile announcement system by the contractor in the parking sites. 11. Having a proper liaison with the traffic police and the private security engaged by SKMA for efficient vehicular traffic. 9. HANDLING THE CRAFTSPERSONS FROM SAARC AND OTHER COUNTRIES AND LIASIONING WITH VARIOUS AUTHORITIES AT DELHI: Name of the Officers/ Official(s) Duties assigned Sh. S. N. Yadav, Supervisor, HTC, Shama, 1. Receiving the craftspersons as per the Gurgaon & Sh. Anand Kumar, MCA, HTC, schedule at Indira Gandhi International Damdama. They will be assisted by the Airport, rendering all possible help to the following also: craftspersons with regards to the custom 1. Sh. Rajesh Kumar,C.I.,Tilyar, Rohtak clearance. 2. Sh. Navneet Kumar, CI, Pinjore 2. Hiring of vehicles for transportation and 3. Sh. Narender Kumar, CI, Blue Bird, Hisar. apprising Sh. U.S.Bhardwaj, DM, about their 4. The entire staff of Delhi Office arrival for making arrangement of accommodation. NOTE: Sh. Mukesh Rao, Dy. Director, Delhi 3. Guiding them about the allotment of and Sh. Rajeev Sabharwal, DM, HRH, accommodation in consultation with Surajakund will guide him in performance Sh.U.S.Bhardwaj. . of duty. 4. Liaison with the Ministry of External Affairs/Embassies and providing a list of In the absence of Sh. Mukesh Rao, Dy. visiting Ambassadors on the eve of Director Sh. Rajpal, Tourist Officer, Tourism inauguration to Sh. Dilawar Singh, DGM and Department will look after the work of Sh. Rajesh Joon, T.O on 31-1-2014 Delhi Office 5. Liaison with the Ministry of Tourism, GOI, DC, Handloom, DC Handicrafts, ICCR and other

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Delhi Office-011-23324910-11 Ministries/ Deptts/ Agencies related to Sh. S.N. Yadav – 09873504907 Surajkund Mela. Sh. Anand Kumar-09896377700 6. Providing two copies of press clipping Sh. Rajinder Kumar 09818590913 appearing in the Newspapers published in Delhi Editions during the Mela period in the form of a folder.

10. SECURITY ARRANGEMENTS AND NIGHT GUARD/SECURITY Name of the Officers/ Official(s) Duties assigned Sh. Dilbag Rai, Project Officer, Tourism 1. Having proper liaison with the police, Department, Haryana, Chandigarh will be NSG/SPG & service Provider. the overall Incharge and will be assisted 2. Getting the Antecedents of private security by: personnel verified by the police authorities. 1. Sh.Jagbir Malik, MCA, HTC, Sampla. 3. Coordination with the Nodal Police Officer 2. Sh. Krishan Dev, JE,HQ and the service provider for making 3. Sh. Vijay Singh, JE(Hort), requisition about the required manpower. 4. Sh. Naveen Kumar, Asstt, HTC, HQ, 4. Preparing deployment plan of manpower for 5. Sh. Jagdish, Asstt, HTC, Asakhera the day and the night in consultation with the Nodal Police Officer, Incharges of various assignment e.g registration, catering etc and Sh. Dilbag Rai- 09467361036 the supervisor of Security Agency. 5. Ensuring actual deployment of the police./security guards as per plan at the entry gates, Chaupal, Natyashala, Registration counter, Food Pandal, Parking sites , night watch & ward duty and at various other places inside and outside the Mela during the day/night times. 6. Ensuring that the craftsperson do not stack their goods near the material gates. 7. Verification of all the bills submitted by security agency after seeking proper comments of all the officers attached with them and further cross verifying it from the daily attendance register.

11. CULTURAL PROGRAMME AND DAY PERFORMERS: Name of the Officers/ Official(s) Duties assigned Sh. Mukesh Rao, Dy Director Tourism & 1. Coordination with DG-ICCR, New Delhi with Sh. Harvinder Singh. TO,HTC, Dharuhera. respect to the cultural team coming from the They will be assisted by the following and participating countries. will report on 29th Jan., 2014 by 12.00 Noon 2. Proper coordination with the Director, NZCC, Patiala/ Chandigarh – being the Nodal Officer 1. Sh. Dharam Vir Rathee, MCA HTC, of the Ministry of Culture, GOI.. 3. Getting the Photo I/Cards of all team 2. Sh. Kuldeep Bhatti, C.I.,HTC,Rai members and submitting the list of 3. Sh. Karamveer Singh, C,.I., HTC, Panipat performers in the Mela Office. (for foreign Cultural groups) 4. Allotting the accommodation to Cultural 4. Sh. Indervesh,C.I,.Dharuhera. troupes and the Day Performers in 5. Two Students from IHM, Kurukshetra consultation with Sh. U.S.Bhardwaj, D.M. 5. Planning the performances by Day Performers at various stages in the Mela Ground & at Natyashala in consultation with the higher authorities. 6. Issue of the Food Coupons to the

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Sh. Mukesh Rao M- 09953415406 participants/performers. Sh. Harvinder Singh M- 09050040444 7. Coordination & Planning with Sh. K.K.Malik Sh. Vivek Bhardwaj M- 09466761994 for organizing folk dances of Schools/Colleges children at Chaupal. 8. Payment of the charges to the Artists/Day Performers as per the approved rates.

12. PROTOCOL & PURCHASE OF GIFTS/MOMENTOES: Name of the Officers/ Offici;al(s) Duties assigned Sh. Dilawar Singh, DGM, HTC, HQ, will be 1. Act as Master of ceremony at the time of overall Incharge and assisted by Press Preview on 31st Jan, 2014 at Sh. Rajeev Mehrotra, Principal, IHM, Inauguration, on 1st Feb, 2014 & Cultural Kurukshetra with their team:- Programme at Natyashala on all days and for 1. Sh. Jai Singh, Supervisor, HTC, the Closing Ceremony. Nagar and Kingfisher, Ambala 2. Having Coordination with Head Office, Nodal 2. Sh. Kuldeep Chandna, MCA, Oasis, Officer of the Theme State, Nodal Officer of Karnal Partner Country and at Hotel Raj Hans for 3. Sh. Rajiv Sood, C.I HTC, Ambala gathering information about the arrival of 4. Sh. Dhimanshu, CI, VVIPs/VIPs. 5. Sh. Partap Sharma, Receptionist, HTC, 3. Arrangement of traditional welcome and AGC Faridabad presentation of bouquets, buds, garlands etc. 6. Sh. Amreek Singh, CI, KKR to the VVIPs/VIPs according to their status. 7. Sh. Gurpreet Singh, CI, HTC, Pipli. 4. Presentation of Mementoes to the 8. Sh. Rakesh Madan,CI,Ambala distinguished guests. 9. 15 boys + 5 girls students from Guru 5. Coordination with the Comperer & the Nanak Khalsa College, Karnal Announcer for the programmes at Chaupal and Natyashala. (The Principal, IHM, Kurukshetra will assist 6. To make a record of visitors (i.e) foreigners the Incharge Protocol.) and domestic separately) and pass on the Sh. Dilawar Singh - 09467766660 figures to the Mela Accounts office daily. Sh. Jai Singh - 09416018434 Raj Hans ,Reception-0129-2512054-57

13. SANITATION AND CLEANING OF THE ENTIRE MELA AREA. DAILY SALES COLLECTIONS OF THE CRAFTSPERSONS. DISTRIBUTION OF SUGGESTION FORMS AND ITS COLLECTIONS AND SUBMISSION IN THE MELA SECRETARIAT: Name of the Officers/ Official(s) Duties assigned Sh. Naveen Kaushik, T.O., HTC, Sunbird, 1. To ensure proper cleaning and sanitation of Surajkund. He will be assisted by:- the entire Mela area through the agency hired for it. 1. Sh. Ami Lal, MCA, HTC, , 2. Removal of unauthorized vendors from the 2. Sh. Laxmi Narain, Asstt., H.T.C., HQ, Mela Area. 3. Sh. Balbir Singh, Asstt. , HTC, HQ, 3. Having proper Liaison with the MCF 4. Sh. Rohtash Singh, Asstt. , H.T.C, H.Q. authorities for deploying Fire tendors, and 5. Sh. Attar Singh, C.I.H.T.C, Magpie, Sprinkling of water in and around the Mela Faridabad area. 6. Sh. Inder Dutt, C.I, H.T.C, Hodel 4. Liaison with the Sanitation agency and 7. Sh. Amit Nuna, C.I.,HTC, . planning the development of the sanitation 8. Sh. Jagjit , C.I, H.T.C, Flamingo, Hisar staff in various sectors. He will ensure that 9. Sh. Ramesh, Boatman,HTC Ambala. sufficient number of dustbins with disposable 10. Sh. Balwant Singh, Boatman,HTC, sheets is placed in the various sectors and Karna Lake, Karnal lifting of garbage is done in time. The spray of BHC at the collection points will be ensured Sh. Naveen Kaushik -09582808070 which is the responsibility of the service provider

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5. Physical checking of the staff provided by the agency and maintaining record about their attendance, it will be ensured that effective cleanliness is done during the day and evening in all the sectors. 6. Verification of the bills of the Sanitation agency for payments as per attendance. 7. Providing requisite number of sanitation staff to Sh. U.S Bhardwaj on demand. 8. Liaisoning with the medical authorities for the purpose of fogging. 9. Collections of daily sales figures from the craft persons/weavers.

14. PRESS AND MEDIA CENTRE: Name of the Officers/ Official(s) Duties assigned Sh. Rajesh Joon, T.O, Lake view 1. Coordination with DPRO, Faridabad, Sh. Huts, Surajkund, Faridabad and Nodal Mukesh Rao, Dy. Director, Sh. Raj Pal, Tourist Officer, SKMA Officer, Tourism Department, and Incharge Assisted by: protocol for planning the arrival of Media/ 1. Ms. Preet Onkar, CW(On Contract), dignitaries on the date of Press Preview, HTC, Hqr. Inauguration, Fashion Shaw, Closing 2. Sh. A.K.Sachadeva, PS, HQ, Chd. ceremony and all other important 3. Sh. Ram Phal Bhatti, Asstt, HTC, Hqr. events/activities.. 4. Sh. Narain Dutt, Waiter,HTC, Karna 2. Preparing the daily press releases and issuing Lake, Karnal. it along with the relevant photographs in 5. Sh. Rajbir Singh, Waiter, HTC Panipat consultation with authorities.. 6. Sh. Wazir Singh, Waiter, HTC Rai 3. Putting up the daily press clipping to the 7. Three students from IHM, KKR authorities in a folder date- wise and handing (Management Course) over a copy of it to the Mela Office after the close of the day. 4. Ensuring availability of Tea/snacks in the Mr Rajesh Joon-09818183030, Media Centre, 09311113333 5. To ensure the availability of all the English and Hindi Newspaper in Media centre. 6. To have proper tie up with the officers of the Theme State and Partner Country. 7. Proper coordination with the selected agency for the Photography and Videography, deputing the staff, ensuring their availability at all important event/activities, getting of Hard copies and soft copies of the Photographs daily for issue of Press Releases, submission of the selected Photos to higher authorities daily evening, verification of the bills for payment., procuring the CDs/DVD from the selected agency and constructing an Album for record in consultation with the authorities

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15. PUBLICITY AND MARKETING STALL Sh. Sunil Bhatia, Supervisor, HTC, Sirsa will Manage the publicity and marketing stall be the overall Incharge of Publicity and Marketing Stall Assisted by : 1. Smt. Rekha Rao, Assistant, HTC, Gurgaon 2. Sh. Achhar Pal, Helper to Finishing Artist, HTC, Chandigarh 3. Two girls students from Manav Rachna, Faridabad

16. PHOTOGRAPHY AND VIDEOGRAPHY: Sh. Narinder Sharma, C.I, HTC, Chandigarh 1. Manage the photography and will be the overall Incharge of Photography Videography. and Videography 1. Two boys students from IHM, Faridabad

Sh. Narinder Sharma-09417392875

17. MELA SECRETARIAT Name of the Officers/ Official(s) Duties assigned Sh. S.B. Munjal, DM HTC, HQ, Chandigarh 1. Procuring the information with regard to the will assign specific duties to the staff by participation of the craftpersons, day name. He will be assisted by:- performers, cultural troupes, from the 1. Sh. Ram Phal, Supdt.,XEN, HTC, Fbd. respective Incharge daily by evening. . 2. Sh. Subhash Kaushik, SSS, HTC, HQ, 2. Issue of Meals Coupons to the concerned 3. Sh. Surinder Mohan, Artist, Tourism Incharge. Department, Chandigarh. 3. Issue of Entry Tickets to Accounts section. 4. Sh. Lal Chand, Steno, Xen, HTC, Fbd. 4. Placing of publicity materials of the theme 5. Sh. Chandramauli, CI, HTC, HQ, state/Partner Country and Haryana Tourism 6. Sh. Vinod Goel, Foreman, HTC, HQ along with mementoes in the press kits and 7. Sh. Dinesh Kumar, Clerk, HTC, HQ, delivering it to Sh. Dilwar Singh DGM/ Sh. 8. Sh. Balwant Singh, HTC, Hqr. Rajesh Joon. T.O. 9. Sh. Chaman Lal Helper, HTC, HQ 5. Maintaining record of all the family 10. Sh. Bhagwan Singh, Clerk, HTC, HQ passes/VIP car parking stickers etc. 11. Sh. Jawahar Lal, Peon, HTC, HQ 6. Issuing requisition slips to various Incharges 12. Sh. Bishnu Parshad, Peon, HTC, HQ for requisitioning the vehicles. 13. Sh. Gian Ghai, Waiter, HTC, Pinjore 7. Placing the suggestion slips and the calendar 14. Sh. Suresh Kumar, Sweeper, HTC, of daily events at prominent locations and Pinjore. collecting the suggestions slips in the Sh. S.B.Munjal : M-09896312162 evening.

18. LIGHT & SOUND SYSTEM, PUBLIC ADDRESS SYSTEMS AND MELA ANNOUNCEMENTS AND HIRING OF THE WALKIE-TALIKE (WIRELESS SETS). Name of the Officers/ Official(s) Duties assigned Sh. Ramesh Chander Sharma,ATO, HTC, 1. Ensure adequate PA & sound systems at HQ, Chandigarh. He will be assisted by:- Chaupal on the days of press preview i.e 1. Sh. Rajesh Sharma, Tech. Asstt, 31.1.2014. HTC,HQ, 2. Ensuring proper functioning of sound systems, 2. Sh. Karamvir Singh,T.V. Mechanic, Music system light & sound arrangements at HTC, Karna Lake, Karnal Natyashala and Chaupal for the cultural 3. Sh. Rajbir, T.V. Mechanic, HTC, AGC, programmes. Faridabad 3. Ensuring proper functioning of car hailing

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4. Sh. Vijay Chand, TV Mechanic, Hisar system in the VIP parking area. 4. Having proper co-ordination with compeer Sh. Sh. Ramesh Chander Sharma- Mukesh Rao, Sh. Dilawar Singh, D.G.M for 09466726117 organizing cultural programmes at Chaupal and Natyashala and other places in the Mela . 5. Having proper co-ordination with Sh. Mukesh Rao for providing light and sound system as per the requirement of a particular artist. 6. Issue of Walkie-Talkie to the officers as per the approved list. 7. To ensure proper charging of the batteries and proper functioning of the sets.

19. OVERALL ENGINEERING WORKS (INCLUDING THE HIRING OF THE LIGHT & ILLUMINATION SYSTEMS, HIRING OF DG SETS, HIRING OF TRACTOR/TROLLEY, WATER TANKERS FOR SPRINKLING, HIRING OF ROAD ROLLERS/JCB’S, FIRE SAFETY EQUITMENT/FIRE EXTINGUISHERS): Name of the Officers/ Official(s) Duties assigned Sh. K.K. Yadav, Chief Engineer, HTC, HQ, Details of the duties cannot be worked out Chandigarh precisely still the broader view of the duties will Assisted by : be as under :- 1. Sh. Ajay Taneja, XEN,HTC, Faridabad 1. Ensuring timely completion of the 2. Sh. G.K. Sharma, SDE (E) HTC Faridabad. civil/public health/electrical and 3. Sh. Jagdish Chander, SDE, XEN, Fbd horticulture works and repairs of various 4. Sh.Vijay Thakur, SDE(C),HTC, Rohtak gates. 5. Sh. Sunder Singh, JE, HTC, Myna, Rohtakl 2. Ensuring proper installation of light and with eight Mails (3 mails from Mehrauli illumination fittings in the entire Mela Nursery,3 Mails from Sunbird and 2 Mails area, Hermitage Huts, Natyashala, parking from Rajhans) and the gates according to the design 6. Sh. Piyush,JE (CIVIL)HTC,Faribabad provided by Architect-II through the 7. Sh. Mukesh, J.E, HTC, XEN Office, Fbd contractor as per the Tender Document. 8. Sh. Satish Chauhan, SDE(CDC), HTC, 3. Coordination with the XEN (Operators), Faridabad DHBVN for proper electricity supply. 9. Staff posted at Xen office, HTC, Faridabad 4. Ensuring proper functioning of water supply and drainage in the Mela HTC in co- ordination MCF authorities. Sh. K.K Yadav: 098785-17000 5. Ensuring proper coordination with Sh. Ajay Taneja- 09255127039 HUDA/MCF for installation of lights along the road side. 6. Ensuring proper working of the electrical installations in Hotel Rajhans, Sunbird Motel, Hermitage Huts and Lake View Huts, Badkhal Lake Aravali Golf Course & Magpie. 7. Ensuring proper functioning of the intercoms. 8. Ensuring adequate power supply on the day of fashion show 9. Ensure maintenance of Horticulture/ Floriculture at the designated sites in the Mela Area. 10. Sprinkling of waters in the evening in the Mela Premises. 11. Placing the flags and poles after procuring it from MCF and HUDA authorities and the Incharges of Sunbird Motel, Hermitage Huts,

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Hotel Raj Hans. 12. Gettings all the Boards and signages painted and erected at the designated places in consultation with Sh. Dhararmvir, Architect- II. 13. Verification of the log book for the D.G. sets. 14. Ensuring the placement of fire extinguisher at the designated sites. 15. A committee consisting of Sh. Jagdish Chander, SDE (Mech.) and Sh. G.K. Sharma ,SDE (Elect) will coordinate with Jhulla inspection committee constituted by the DC, Faridabad. They will ensure visit of the committee on day to day basis and submit its report to the Mela Secretariat every day. 20. COMPETITION FOR SCHOOLS/COLLEGES STUDENTS: Name of the Officers/ Official(s) Duties assigned Sh. K.K.Malik, MCA, Hotel Rajhans 1. To ensure participation of Schools/ Colleges (Surajkund) , Faridabad will be the children in various competitions. Incharge. 2. Coordination with DEO to the Principal of He will be assisted by the following staffs schools & colleges. and ensure:- 3. Conducting the various competition in the Mela ground. 1) Sh. N.D.Khetarpal, (On Contract) 4. Judging of the entries and keeping of 2) Sh. Rajesh Kumar, CI, HTC, AGC, record for giving the final prizes on 15th Faridabad. February. 3) Sh. Samir Sharma, C.I., HTC, Panipat 5. To intimate the daily results in the Media (Sh. N.S.Rawat, Supervisor, Aravalli Golf Centre for suitable coverage in the Press Course, Fbd who was initially assigned this Notes. assignment will provide all necessary 6. To provide light refreshments to the document and help to Sh. K.K.Malik in this students & teacher coming for participation regard) in competition.

Sh. K.K.Malik, MCA. - 09811241586 21. AMBIENCE CREATION, DECORATION, FLOWER ARRANGEMENTS AND PREPARATION OF NAME PLATES OF CRAFTSPERSONS, FABRIC BUNTINGS, PREPARATION AND INSTALLATION OF HOARDINGS IN AND OUTSIDE MELA GROUNDS: Name of the Officers/ Official(s) Duties assigned Sh. Dharamvir, Architect-II, HTC, HQ, 1. Decoration of the Shekhawati Gate, Chaupal Chandigarh and Natyashala, as per the design approved Assisted by : by the authority. 1. Sh. Vijay Thakur, SDE, HTC, Rohtak 2. Decoration of lobby and lawns of Hotel 2. Smt. Archana Sood, Architectural Asstt, Rajhans, Surajkund & marketing stall. HTC, HQ 3. Decoration and flower arrangements 3. Sh. Ravi Kapoor, Architectural alongside the roads from Hotel Rajhans, Assistant, HTC, HQ Surajkund to Bastaar Gate. 4. Smt. Meenakshi, I.D.,HTC, Chandigarh 4. All other decoration required from time to 5. Sh. Raj Kumar, Upholster, HTC, HQ, time. 6. Sh. Mahi Pal, Peon, HTC, HQ, 5. Procuring demand of Bouquet, rose buds etc Two Nos. Malis from Aravalli Golf Course, from protocol and Hotel Raj Hans. Faridabad 6. Procurement of flowers after getting them properly weighed through a committee Sh. Dharamvir, Architect-II: 09417173033 consisting of Sh. Dharma Vir, Arch.-II & Sh. Subhash Wadhawan. 7. Getting the Rangoli prepared.

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8. Preparation of signages/name plates for craftspersons. 9. Display of publicity hoardings and banners alongside the road. 10. Putting up the proper signages/Road maps/Location maps in and around the Mela area. 11. To ensure erection of stalls timelywith the ambience duly approved by Member Administration. 12. Proper fixing of Fabrics buntings on all the works huts and food courts, as per design approved by Member Administration.

22. MELA STORE Name of the Officers/ Official(s) Duties assigned Sh. Lallan Babu, Assistant/Store Keeper of He will perform the duties of Mela Mela Store. Storekeeper and will ensure that all the He will report to Sh. Rajesh Joon, T.O., Lake material/assets are entered in Mela Stock View Huts, Surajkund for smooth before making payments. functioning of Mela Store. Sh. Lallan Babu: 09560137239

23. TENTAGE WORKS/FABRICATION OF STALLS, ETC

Name of the Officers/ Official(s) Duties assigned Sh. Raj Pal, T.O., HRH, Surajkund will be To ensure proper installation of tentage the overall Incharge for tentage works inside the Mela in consultation with Sh. Rajesh inside the Mela and he will be assisted by Joon, TO, Lake View Huts, Surajkund. the following staff:- 1. Sh. Rajesh Kumar, C.I., HTC, Karna Lake, Karnal 2. Sh. Mohinder Singh, C.I., HTC, Damdama. Sh. Raj Pal, T.O.: M- 9468071307 24. FOOD COURT: Name of the Officers/ Official(s) Duties assigned Sh. Chander Bhan, T.O. HTC, , 1. To ensure that the food items are being Rohtak will be the overall Incharge of the cooked by the caterers in a neat and food courts. He will be assisted by:- hygienic manner. 2. To ensure cleanliness in the food court for 1. Om Parkash, MCA, Blue Bird, Hisar. which specific staff may be got deputed from sulabh agency. Sh. Chander Bhan- 09896371358 3. To ensure that the rate lists of various eatable items is displayed in the prescribed manner for the benefit of the visitors. 25. AMUSEMENT & ADVENTURE ACTIVITIES: Name of the Officers/ Official(s) Duties assigned Sh. Ramesh Mehra, Head Clerk, HTC, He will ensure the daily verification and fitness Chandigarh. He will be assisted by:- reports from the committee constituted for the purpose and also ensure proper functioning of 1. Sh. Mangal Dutt, Assistant, the activity as per the tender document which Engineering Cell he can avail from the Mela Office or Nodal Officer.

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26. INSTALLATION OF LED, CCTV, TELEPHONE(ALONGWITH BROADBAND),INTERCOM, HIRING OF GOLF CARTS, PORTERS, VEHICLES FOR FERRY SERVICE, ETC. Name of the Officers/ Official(s) Duties assigned Sh. Rajesh Joon, TO, Lake View Huts and 1. Ensuring proper coordination with the Nodal Officer, SKMA will be the overall Agency Providers. Incharge. 2. Hiring of the Golf Carts, Porters should be 1. Sh. Ramesh Sharma, ATO will assist him as per the requirement. for the LED, CCTV and Telephone (alongwith Broadband), Intercom. 27. MELA ACCOUNTS OFFICE: Name of the Officers/ Official(s) Duties assigned Sh. Ashok Chaudhary, A.O HTC, HQ be 1. Maintaining the Mela Accounts. Incharge. He will be assisted by:- 2. Making day- to-day payments after seeing the proper verification from the concerned 1. Subhash Wadhawan, S.A,HTC, Gurgaon Incharges/verifying officers and seeking 2. Sh. Balwan Singh, S.A, HTC, HQ approval from competent authority. 3. Sh. Shanti, Swaroop, S.A, HRH, 3. Apprising the Managing Director about the 4. Sh. Ashok Munjal Steno-Typist, HTC, daily Income & Expenditure. HQ 4. Ensuring the recovery of the lease money 5. Sh. Jagdish, Clerk, HTC, HQ, from all the licensee to whom sites, etc. 6. Sh. Ram Pershad, Peon, HTC, HQ, have been allotted. Sh. Ashok Chaudhary, A.O - 5. To monitor working of various entry tickets 09464989509 booths. 6. Compiling the sale figures of craftsperson as received from the concerned person. 7. Compiling of visitor data from various entry gates. 8. At the end of the Mela , to verify the bills submitted by the Service Provider w.r.t. the rates and the quantity as mentioned in the Supply Order issued before the Mela and to send the same to the Accounts Department for payment. Deductions, if any, be seen properly. The EMD submitted by various Service Providers have been converted into security and the same would be refunded only on the receipt of the satisfactory work by the Activity Incharge of HTC. 28. ENFORCING THE TICKET CHECKING’S AT ALL ENTRY GATES AND SALE OF MELA TICKETS AND MONITORING OF SALE OF TICKETS AT VARIOUS GATES: Name of the Officers/ Official(s) Duties assigned Sh. Anil Bajaj, Supervisor, HTC, Karna 1. Ensuring Checking of tickets all entry gates. Lake,Karnal will be the overall Incharge and 2. Ensuring that the staff at various tickets assisted by Sh Surinder Gupta, AO for counters have the desired facilities. Distribution of Tickets 3. Ensuring that the food/snacks are available to the staff in the entry gates as well as the staff at the gates for checking of the tickets. 4. Ensuring timely supply of the tickets at entry gates, collection of cash and deposit in the Mela office. 5. Ensuring proper working of the E-ticketing system (On line and OFF line). For this, necessary help of Mr. Munish Kapoor to be taken.

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The Incharges of the gates will ensure proper & smooth sale of entry tickets, to regulate the smooth entry of visitors to their respective gate, to make a record of visitors (i.e foreigners and domestic separately) on the respective gates and pass on the figures to the Mela Accounts Office daily and on Saturday, Sundays and other holidays more staff, if required shall be provided by the Mela Office. Name of the Officers/ Official(s) Duties assigned SHEKHAWATI GATE GATE Sh. Surinder Gupta, A.O, HTC, Karna Lake as Sh. Ramesh Sharma, AO, HQr. Chd as Incharge be assisted by Sh. Suresh Chander , Incharge be assisted by Sh. Bhoop Singh, SA, HTC, Blue Bird, Hissar SA, Sirsa 1. Sh. Jatinder Kalra, CI, Myna (Rohtak) 2. Sh. Mahi Pal, Assitant, Pinjore 1. Sh. Vijay Walia, PBX Operator, HTC, 3. Sh. Amrik Singh, CI, Kurukshetra HQ 4. Sh. Rakesh Bhardwaj, Asstt. Floor 2. Sh. Ram Karan, Clerk, HQ, Chd Supervisor, HTC, HQ 3. Sh. Phool Singh, C.I.,HTC, Damdama 5. Sh. Anil Kumar, Clerk, Panipat 4. Sh. Gian Chand Gupta, Sr. Account 6. Sh. Yogesh Kumar, Kitchen, Helper, HTC, Clerk, CE Office Chandigarh Pinjore 5. Sh. Jaswant Singh, C.I., HTC, 7. Sh. Tara Chand, Peon, Tourism Deptt. Dharuhera. 8. Sh. Jai Lal Jagta, Barman, HTC, Panchkula 6. Sh. Naresh Arora, CI, Delhi Office 9. Sh. Sanjeev, Data Entry operator(On 7. Sh. Nishat Saini, Junior Acctt. HTC, Contract), XEN Office, Fbd Kaithal 10. Sh. Vikas, Data entry Operator, 8. Shri Darshan Anand, CI, Red Bishop, Engineering Wing(On Contract), HQ, Chd Panchkula 11. Ten students from IHM Faridabad. 9. Sh. Balkishan CI, Samalkha, Sh. Pawan Kumar Sharma, SO, HTC, 10. Sh. Raju, Head, Sweeper, HTC, Chd Chandigarh will do the duty on every Saturday Twelve students from IHM Faridabad and Sunday and Public holidays. Sh. Vijay Grover, AO, HQ will do the duty on every Saturday and Sunday and Public holidays. BASTAR GATE TRC GATE Sh. Bhoop Singh, SA, HTC, HQ as Incharge Sh. S.P. Kathpalia (On Contract), IHM, be assixensted by . Panipat as Incharge 1. Sh. Sushank,, Junior Accountant, 1. Sh. Dharam Pal,CI, HTC, Hodal HTC, HQ 2. Three Students from IHM Faridabad 2. Two students from IHM Faridabad

29. E-TICKETING (ON LINE AND OFF LINE), HIRING OF AGENCY FOR PREPARATION OF PHOTO I/CARDS, HIRING OF COMPUTERS, PRINTERS, FAX MACHINES, ETC.-PRESS AND OFFICE. Name of the Officers/ Official(s) Duties assigned Sh. Munish Kapoor, Asstt Programmer, HQ, 1. Coordination with the Service Provider. Chandigarh will be the overall Incharge. 2. Providing of necessary help in the preparation of Photo I/cards. 3. Ensuring proper functioning of the E- tickets machines. 4. To certify the bills submitted by the Agency for the E-tickets.

30 PURCHASE OF INDOOR & OUTDOOR PLANTS,HORTICULTURE/FLORICULTURE WORKS, ETC. Name of the Officers/ Official(s) Duties assigned Sh Sunder Singh JE (Hort.), Horticulture 1. To ensure purchase of all indoor and will be the overall Incharge. He will be outdoor plants from the hired assisted by Sh. Dinesh Kumar, JE agency.

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2. To ensure proper horticulture and floriculture works in the Mela ground and on all approach roads as desired by the authorities from time to time. . 3. To maintain proper records for the plants and to verify the bills submitted by the Agency. 31. CONSTITUTION OF PHYSICAL VERIFICATION COMMITTEE:- After installation of the material at site by the various service providers/Agency Sh. Vijay Grover, AO and Sh. Pawan Sharma, SO the in association with concerned officer will verify the bills submitted by the various service providers/Agencies countersigned by Sh. Rajesh Joon, Nodal Officer, Surajkund Mela Authority and submit the same to the Mela Accounts Office for payment and should ensure that the expenditure should not exceed the tendered amount. The accounts section should ensure that no payment is made without the sanction of competent authority. The concerned officers as stated above for a particular activity are listed below:- S.N. Name of the Activity Concerned officer 1. Hiring of Light & Sound System for stage Sh. R.C.Sharma,ATO PA/announcement system, walkie/ talkie/ Wireless set 2. Light & illumination and fire fighting Equipments. Sh.Ajay Taneja, XEN, Faridabad 3. Generator sets. Sh. G.K.Sharma SDE(E) 4. CCTV and LED. Sh. Rajesh Joon,T.O. 5. Tentage, furniture & erection of stalls Sh. Raj Pal, Tourist Officer, Rajhans 6. Beddings Sh. U.S.Bhardwaj,DM 7. Computer, printers etc., ETM Machines & photo Sh. Munish Kapoor, A.P identity cards. 8. Security arrangements. Sh. Dilbag Rai, Project Officer 9. Maintenance & Cleanliness Sh. Naveen Kaushik, T.O. 10. Decoration & flower arrangements & Ambience Sh. Dharamvir, Architect Creation 11. Hiring of Canters Sh. J.P. Malhotra, MCA 12. Hiring of Buses, jeeps & cars, Ferry Vehicles, Golf Sh. Jai Pal, TO & Carts 13. Hiring of Videography Sh. Narinder Sharma, CI, HQ, Chd 14. Catering arrangements Sh. V.K. Shivrana, DM 15. Hiring of Plants Sh. Sunder Singh JE (Hort.) 16. Hiring of Day Performer and Evening Cultural Sh. Mukesh Rao, Dy. Programme Director and Sh. Harvinder Singh, TO, Dharuhera 17. Catering Arrangement of Hotel Rajhans, Surajkund, Concerned DDO’s of the Sunbird, Lakeview, Hermitage, Badkhal Lake, Magpie Complex /Activity Incharge and other stay arrangements of Craftspersons/Performers

18. Purchase of Gift Items Sh. Dilawar Singh, DGM, HQ, Chd

All activity Incharges mentioned above will have to ensure the following:- a) Proper coordination with the respective Service Provider.

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