11th Beijing International Construction Machinery Exhibition & Seminar (BICES 2011)
China International Commercial Vehicles Exhibition (IVEX 2011)
Exhibitor Manual
Dates：October 18-21,2011
Venue：Jiuhua International Exhibition Center,Beijing,China
www.e-bices.org
Welcome to participate in BICES 2011 and IVEX 2011
This Exhibitor Manual aims to provide various information to exhibitors for the participation of this exhibition, so as to help finishing preparatory work. To help you with your necessary work, please read the following guidance carefully:
1. Identify your booth type. It is a standard booth or a raw space, indoor or outdoor. This is the basis for you to read the Exhibitor Manual. Forms includes a required form and an optional form, please fill in as needed.
2. If your booth type is a raw space, we’d like to remind you that the exhibition adopts the host responsible system. organizer chose two official service providers to take charge of indoor booths and outdoor booths respectively, please note this distinction. Moreover, if you rent an indoor raw space, you may choose a complete set of decoration program form the programs prepared by us to simplify your participating processes.
3. Please keep to the deadline date of forms in this manual to reduce unnecessary expenditures. If no other stipulated, the exchange rate for RMB and Other currency is on the basis of the exchange rate on the payment date. All banking charge is for the account of the payer.
Contact: Address: Bldg 7-16,No.188,South 4th Ring West Road, Fengtai District, Beijing, P.R. China Zip code:100070 Tel:+86 10 52220922 52220950 Fax:+86 10 52220900 Email:[email protected]
Contents
Part I General Information 1-1 General Information······································································································································································ 2 1-2 Important Contacts of BICES Organizing Committee ··················································································································· 4 1.3 Designated Service Provider ························································································································································· 4 1.4 Exhibition Time Table··································································································································································· 5 1.5 Check List····················································································································································································· 6 1.6 Venue technical parameters ··························································································································································· 7 1.7 Exhibition area plan and overview of service facilities ·················································································································· 8 1.8 Overview of traffic information····················································································································································· 9 1-9 General rules and regulations of the exhibition···························································································································· 12
Part II important Form for Qualification and the Application Form 2-1 Exhibition Catalogue Form- Basic Information··························································································································· 16 2-2 Exhibitor Catalogue Form-Products Category····························································································································· 17 2-3 Exhibition Catalogue Advertisement Reservation Form ·············································································································· 18 2-4 Exhibitor Badge·········································································································································································· 19 2-5 Tickets and Business Invitation Letter Application Form············································································································· 20 2-6 Electricity Supply Layout Drawing············································································································································· 21 2-7 Electricity Supply Application Form··········································································································································· 22
Part III Notice for indoor standard booth exhibition 3-1 Information sheet of indoor standard booth································································································································· 25
Part IV Notice for indoor and outdoor raw space booth 4-1 Introduction to workflows of raw space booth drawing approval and both registration································································ 29 4-2 Declaration form of construction supplier for raw space booths ·································································································· 31 4-3 Guarantee deposit and management fee ······································································································································ 33 4-4 Deposit deduction standard························································································································································· 35 4-5 Raw space design code and detailed rules ··································································································································· 37 4-6 General rules for construction management ································································································································ 40 4-7Construction staffs work permit application form························································································································· 45 4-8Application for beforehand move-in ············································································································································ 46 4-9 Work overtime application form·················································································································································· 47
4-10 Letter of commitment on the construction safety······················································································································· 48 4-11 Package Booth Application Form·············································································································································· 50
5-1 Truck pass application form ························································································································································ 67
Part V Optional Rental Service 6-1 Onsite Demonstration ································································································································································· 69 6-2 General Rules of safe Operations in outdoor exhibition areas······································································································ 70
Part VI Optional Rental Service 7-1 Application form for water, telephone and compressed air supply ······························································································· 73 7-2 Application form for indoor structure suspension units················································································································ 75 7-3 Arrangement Plan of Water/Tel/Compressed Air/Suspension Points···························································································· 77 7-4 Wireless Network Application····················································································································································· 78 7-5 Furniture Rental Application Form-indoor space························································································································· 79 7-6 Electric Appliance Rental Application Form-Indoor Exhibitors··································································································· 81 7-7 Exhibition Furniture/Electric Appliance Rental Application Form-Outdoor Exhibitors································································ 84 7-8 Fresh Flowers and Green Plants Rental Application Form··········································································································· 86 7-9 Application for Serving Staff-Interpretation ································································································································ 89 7-10 Application for Serving Staff-Interpretation ······························································································································ 90 7-11 Application for Serving Staffs-Cleaning, Safeguard, Volunteer and Worker··············································································· 91
Part VII Conference Service 8-1 Conference Registration Form ···················································································································································· 93 8-2 Conference Room Reservation···················································································································································· 94
Part VIII Catering and Hotel Service 9-1 Catering Supplier Registration Form for Non-lunch and Non-Box Meal ····················································································· 97 9-2 Catering Reservation Form ························································································································································· 98 9-3 Hotel List···················································································································································································· 99 9-4 Visa Application ······································································································································································· 101
Part I
General Information Part I General Information BICES 2011& IVEX 2011
1-1 General Information
Exhibition Name： BICES 2011— 11th Beijing International Construction Machinery Exhibition & Seminar Concurrent Show： IVEX 2011-China International Commercial Vehicles Exhibition Dates：October 18-21,2011 Venue：Beijing Jiuhua International Exhibition Center, P.R.China Address：Xiaotangshan,Changping District,Beijing, P.R.China
Organizer：CCMA-China Construction Machinery Association CNCMC-China Construction Machinery Co., Ltd. CCPIT MSC-China Council for the Promotion of International Trade, Machinery Sub-council International Partner：AEM- Association of Equipment Manufacturers
International Supporters: Construction Equipment Association (CEA) Entre Marketing Spanish Association of Equipment Manufacturers of the Construction and Mining Industries Sobratema Korea Construction Equipment Manufactures Association (KOCEMA) S & T Construction Equipment Consulting Group The Chinese-Arab Friendship Association Japan Construction Mechanization Association (JCMA) Builders Association of India Russian Association of Contracting Companies in Road Industry (ASPOR)
Domestic Supporters: China Machinery Confederation Bureau of Comprehensive Development Ministry of Water Resources China National Machinery Industry Corporation China International Contractors Association China Road Building Association, Construction & Maintenance Sub-association China Construction Machinery Association, Industrial Vehicles Sub-association China Railway Construction Corporation LimiteChina Railway Engineering Corporation SinoHydro Corporation China Huaneng Group China Anneng Construction Corporation (original Armed Police Hydro-electric Construction Headquarters) China Petroleum Project Construction Association China Metallurgy Construction Association China National Association of Chemical Construction Enterprises China Enterprises Association of Power Construction China State Power Corporation
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China Mechanical & Electrical Products Circulation Association China Deep Foundation Engineering Association China National Water Resources & Electric Power Materials & Equipment Co., Ltd. China National Gold Group Corporation Beijing Construction Commission Beijing Municipal Engineering Association Beijing Municipal Engineering Corporation Confederation of Beijing Building Industry China Building Industry Association, Construction Management & Leasing Sub-association Petrochemical Branch of China Construction Industry Association Beijing Construction Project Materials Association, Construction Machinery Sub-association
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1-2Important Contacts of BICES Organizing Committee Domestic Exhibitors： Media and Media Center： Mr.Zhu Fengzhen Tel：010-52220975 Mr. Xie Yulai Tel：010-52227753 Mobile：13426089346 Mobile：15801425547
Foreign Exhibitor： Exhibition Catagolue、Badge、Shuttle Bus： Mr. OceanYang Tel：010-52220946 Mr.Yao Xinjian Tel：010-52220950 Mobile：13811517004 Mobile：13521297675
Traffic： Safety Mr.Li Yongkai Tel：010-52220921 Mr.Zhao Xuejun Tel：010-68594939 Mobile：13501226447 Mobile：13701281586
Domestic Visitors Exhibitor Registration Xulin Tel：010-52220953 Mr.Gao Jinong Tel：010-52220919 Mobile：13651358303 Mobile：13611389591
Foreign Visitors,Foreign Media Catering Lisa Ma Tel：010-52220930 Mr. Caorui Tel:：010-52220917 Mobile：1349666412 Mobile：13901044983
Visa Application Vivian Kang Tel：86 10 68594982
1-3Designated Service Provider
Offical Service Provider： Beijing GISACA Exhibition Co., Ltd. （Indoor Space） Add：1405 South Office building，NewWorld Center,No.3 Freight Forwarder： Chongwenmen Wai Street, Beijing 100062,China Sinotrans Beijing Company Exhibition Freight Department Contact：Xinying Ji Contact： Wangjun、Cao Aizhu Tel：010-84790199 Fax：010-84794020 E-mail：[email protected] Email：[email protected] Tel：010-84601327 Fax：010-64677828
Beijing Shuangtong Exhibition Co.,Ltd.（Outdoor Space） COSCO LOGISTICS BEIJING Add ： Room 2301,Building 3,Jinqiujiayuan,No.6 Zhicun Contact：Wen Xiaobin Rd,Haidian Dist,Beijing,100088,P.R.China E-mail： [email protected] Contac：Fang Liwei Tel：010-84688867 Fax：010-84688866 Tel：18618148393 Fax：010-82071356-810/811 Email：[email protected]
Advertisement Agent Wireless Provider Bainian Mengxiang Culture Beijing Co.,Ltd. Jiuhua International Exhibition Center Tel：010-8435 1501 FAx：010-8435 1501-606 Mr.Zhao Xin Add: B-2010,Shiao International Center, Chaoyang District, Tel：010-61782288-4340 Beijing Fax：010-61782288-5225
Hotel, Catering and Conference Room Reservation Show Daily： (for the Venue Only) Construction Machinery &Maintenance Magazine Mr. Kong Qingyang Ms. Wang Qian Mobile：13311090570 Tel：64882187 Email：[email protected]
Intellectual Property Agent Beijing Jijia Intellectual Property Agent Co., Ltd. Mr.Lihongjiang Tel：010-59208888
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1.4. Exhibition Time Table Erection before exhibition Date Time Exhibits move-in the exhibition hall Outdoors Indoor October 12 to 17, 2011 8:00 a.m. -17:00 p.m. October 14 to 17, 2011 8:00 a.m. -17:00 p.m. Exhibitor Registration October 14 to 17, 2011 8:30 a.m. -17:00 p.m. October 13 to 15, 2011 8:00 a.m. -17:00 p.m. Booth construction October 16 to 17, 2011 8:00 a.m. -19:00 p.m.
Exhibition Date Time Opening ceremony October 18, 2011 10:00 a.m. - 10:30 p.m.
Entry and Departure time of exhibitors October 18 to 21, 2011 8:30 a.m. - 18:00 p.m.
October 18 to 20, 2011 9:00 a.m. - 17:30 p.m. Entry and Departure time of visitors October 21, 2011 9:00 a.m. - 15:00 p.m.
Dismantling after exhibition Date Time
October 21, 2011 15:00 p.m.- 24:00 p.m.
October 22, 2011 8:00 a.m. -17:00 p.m.
● Notes Exhibitors shall strictly conform to the exhibition time table to ensure the smooth progress of the exhibition; BICES Office has the right to adjust time in view of venue conditions and reserves the right of final interpretation.
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1-5Check list(according to the deadline) Item Form Name Deadline Back to Charge Remark Page Tickets and Business Invitation Letter August Form 2-5 Organizer 21 Application 15th,2011 Form 2-1 Exhibition Catalogue Form-Basic Information Required 17 Form 2-2 Exhibition Catalogue-Products Category Required 18 August Exhibition Catalogue Advertisement Organizer Form 2-3 31,2011 19 Reservation Form Form 6-1 Onsite Demonstration 63 Form 2-6 Electricity Supply Layout Drawing Required 22 August Form 2-7 Electricity Supply Application Form Organizer v Required 23 Declaration form of construction supplier for 31,2011 Form 4-2 Required 31 raw space booths v Official Service Form 5-1 Truck pass application form Sep 9,2011 Provider v 61 Freight Forwarder Form 3-1 Information Sheet for indoor standard booth 26 Form 4-8 Application for beforehand move-in v 42 Application form for water/telephone and Form 7-1 66 compressed air supply v Form 7-2 Application form for indoor suspension points v 68 Arrangement Plan of Water/Tel/Compressed Form 7-3 v 69 Air/Suspension Points Official Sep 9,2011 Form 7-5 Furniture Rental Application-Indoor Exhibitor Service v 71 Electric Appliance Rental Application-Indoor Form 7-6 72 Exhibitor v Exhibition Furniture/Electric Appliance Rental Form 7-7 75 Application-Outdoor Exhibitors v Fresh Flowers and Green Plants Rental Form 7-8 76 Application v Form 4-11 Package Booth Application Form v 45 Form 7-9 Application for Serving Staff-Interpretation v 78 Application for Serving Staff- Etiquette Form 7-10 79 Service v Application for Serving Staffs-Safeguard, Form 7-11 v 80 Cleaning, Volunteer and Workers Sep 15, 2011 Organizer Form 9-4 Visa Application Form 90 Form 8-1 Conference Registration 82 Catering Supplier Registration Form for Form 9-1 86 Non-lunch and non-box Meal Construction Staffs Work Permit Application Form 4-7 Official 41 Form v Sep 30,2011 Service Letter of commitment on the construction Form 4-10 Provider 44 safety Form 7-4 Wireless Network Application v 70 Form 8-2 Conference Room Reservation Sep 30,2011 Venue v 83 Form 9-2 Catering Reservation Form v 87 Form 2-4 Exhibitor Badge v 20 Sep 30,2011 Organizer Form 8-1 Conference Registration Form v 82 Official Form 4-9 Work overtime application form On-site Service v 43 Provider
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1.6 Venue technical parameters Indoor Venue A Indoor Venue B Indoor Venue C Outdoor Height (m) 11 8 11 —— Size of cargo door 5m *4.5m/4 5m * 4.5m/4 5m * 4.5m/4 —— (W * H)/number Pillar diameter/number 2.5m/6 2m/10 2.5m/6 —— Static Floor bearing 12 12 12 10 (T/㎡) Hardened graded crushed stone, Ground material Asphalt Asphalt Asphalt Part of asphalt road Part roads are concrete roads Suspension Units kg/㎡ 50 None 50 None Tube well Tube well Tube well Power supply mode (separation (separation (separation Tube well distance 18m) distance 18m) distance 18m) ● Notes
1. Exhibitors should care for facilities in venue to ensure the smooth progress of the exhibition.
2. Load, unload and arrange exhibits according to the maximum load-bearing capacity of ground surfaces of indoor exhibition halls and the maximum load-bearing capacity of outdoor ground surfaces.
3. For exhibits with moving parts, the above load-bearing capacity should be reduced to 50%. Load-bearing capacity should be taken into consideration when set up exhibit or operate equipment. Damages caused to ground surfaces of pavilions and other facilities due to overload will be borne by exhibitors.
4. When arranging overweight exhibits move in venues, exhibitors must contact with the official freight forwarder in advance to arrange matters such as the move-in, display and transport of exhibits properly. (For example: placing necessary protective steel plate, board or rubber pad on ground surfaces.)
5. During the period of exhibition setup and dismantling, all individuals at indoor or outdoor venues must put on helmets to avoid injuries.
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1.7 Exhibition area plan and overview of service facilities
Business center: business services such as Tel, phone card, Fax, copy and print, etc. are available Address: 1. Corridor north to C venue 2. Accommodation areas are equipped with business centers 2145# in area 10 5145# in area 15 6000# in area 16
Banks: 1. Area 16 is equipped with ATM machines of ICBC and ABC 2. ATM of ICBC available at the front corridor between Pavilion A and Pavilion B 3. ICBC, in the north of the road, 2km away in the west of Jiuhua Spa & Resort, Tel 61782370 4. ABC, in the north of the road, 3km away in the west of Jiuhua Spa & Resort, Tel 61781316
Police station: pavilion is equipped with a police office and there are polices on duty. At north side of Venue C
Baggage depository: at the entrance of the exhibition hall
Booking services: front desk of area 16 of Jiuhua Spa and Resort Tel: 61782288-101360
Emergency medical station: west side of Venue A
Post office: 3 km west to Jiuhua Spa & Resort, northbound
Catering: pavilions are equipped with Chinese restaurants, Western food restaurants and noshery Jiangnan and Shiyuan Restaurants are at area 2; Dalian seafood restaurant is at area 9; Xiangyue and Hangzhou restaurants are at area 10; Yanfu restaurant is at area 15; Shanghai restaurant, western food restaurant and Food Street are at area 16.
Nearby stores: Jiuhua Shopping Centre is at the south side of the pavilion
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1.8 Overview of traffic information
Shuttle bust Schedule
Shuttle bus station Range of driving How to change bus Shuttle bus schedule Bus location: bus parking lot at the exit of North Tiantongyuan Station Subway Line 5 North Change routes: visitors may take Line 5 at October 16-21 About 12 km, Tiantongyuan Station Dongdan Station of Subway Line 1, Yonghe Departure 8:00 a.m. -15:00 p.m. 25 min (Shuttle bus) Palace Station and Chongwen Gate Station of Return 15:30 p.m.-18:30 p.m. Subway Line 2, Lishuiqiao Station of Line 13 and Songjiazhuang Village of Yizhuang Line Bus location: exit of Shaoyaoju Station of Subway Line 13 and exit E of Shaoyangju Station of Subway Line 10 Change routes: visitors may take Line 10 at Subway Line 10 and 13, Guomao Station of Subway Line 1, Haidian October 16-21 About 25 km, Shaoyaoju Station Huangzhuang Village Station of Subway Departure 8:00 a.m.-14:00 p.m. 30 min (Shuttle bus) Line 4, North Tucheng Station of Subway Return 15:30 p.m.-18:30 p.m. Line 8 and Sanyuanqiao Station of Airport Express; may take Line 13 at Wangjingxi Station of Subway Line 15 and Dongzhi Gate Station of Subway Line 2. October 17-20 Beijing South Railway About 50 km, Bus location: channel A of transit hub at the 7:30 a.m.-13:00 p.m. Station 75 min south square of South Beijing Station Return 14:30 p.m.-15:30 p.m. Bus location: bus is parked at the ground Beijing West Railway About 53 km, parking lot of north square of the west station October 17-20 Station (only one-way) 70 min (in front of Pearl Hotel). There are 7:30 a.m.-13:00 p.m. receptionists at the exit of the station Bus location: bus taking site of group passengers at Gate 11 at the arrival floor of Terminal T3 (buses of airport also parked in Capital airport About 30 km, October 17-20 this floor). Visitors may gather at the rest (only one-way) 40 min 7:30 a.m.-13:00 p.m. area at Gate 13 of the arrival floor of Terminal T2, and visitors in Terminal T1 may go to Terminal T2 to take bus.
Exhibition Venue Address: Northeast side of the crossing of Shunsha Road (S321) and Ansi Road (S213), Xiaotangshan Town, Changping District, Beijing
Airplane Capital airport is about 30 km away from the exhibition venue. If visitors take taxi, it needs 30 min and will pay about RMB 100 Yuan taxi fees.
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Visitors may also choose to take the airport express. Visitors may take Subway Line 10 at Sanyuanqiao Station, and take the exhibition’s free shuttle at Shaoyaoju Station. Visitors also may choose to take the airport bus Shangdi Line, and get off at North Tiantongyuan to take the exhibition’s free bus.
Nanyuan Airport is about 50km away from the exhibition venue. Visitors may take taxi to Songjiazhuang Station, and take Subway Line 5 there to North Tiantongyuan Station and to take the exhibition’s free bus.
Train
Beijing Railway Station: visitors may take Subway Line 2, and get off at Chongwen Gate Station to take Subway Line 5 to North Tiantongyuan Station and to take the exhibition’s free bus.
Beijing South Railway Station: ① visitors may take Subway Line 4 and get off at Xuanwu Gate to take Subway Line 2, and get off at Chongwen Gate to take Subway Line 5 to North Tiantongyuan Station and to take the exhibition’s free bus. ② visitors may take the exhibition’s free shuttle at channel A of transit hub of south square of Beijing South Railway Station.
Beijing West Railway Station: there are receptionists at the exit of railway station, and visitors may take exhibition’s free bus.
Beijing North Railway Station: visitors may take Subway Line 2 and get off at Yonghe Palace to take Subway Line 5 to North Tiantongyuan Station and to take the exhibition’s free bus.
Self-driving Input Jiuhua Spa & Resort, Xiaotangshan Town, Changping District, Beijing into GPS, or input latitude 40 degrees 10 minutes 55 seconds and longitude 116 degrees 24 minutes 28 seconds into GPS.
Routes:
1. Turning to north on Jingcheng Expressway, driving to North Sixth Ring (No.9 exit) and turning west (Changping direction) to the exit of “Ansi Road” (No. 61 exit), driving down the expressway, and then driving along road signs.
2. Turning to north on Badaling Expressway and driving to North Sixth Ring and then turning east (Shunyi direction), driving to the exit of “Ansi Road” (No. 61 exit), driving down the expressway, and then driving along road signs.
3. Driving toward north from Asian Sports Village, and driving along Litang Road and Anli Road to the north direction via Lishui Bridge, and driving to the place 500m away and east to Daliushu Island (in the right) of Xiaotangshan.
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- 11 - Part I General Information BICES 2011& IVEX 2011
1.9 General rules and regulations of the exhibition
1 Specifications and facilities of the booths in the pavilion 3 Stand cleaning Exhibition booths include standard booth, indoor raw space and Before the opening ceremony of the exhibitions and opening up outdoor space. The organizer will, in accordance with the every day, the organizer shall be responsible for cleaning requirements of the exhibition, arrange positions and number booths in the public area. The contractors shall be responsible all the booths. The exhibitors should abide by the arrangement, for cleaning the booths. The contractors shall cover the without permission of the organizer in advance, can not remove corresponding charge if they need the organizer to help clean or change it. the garbage arising in the operation of showing the exhibition. 1.1 Standard booth In order to ensure the environment and hygiene in the pavilions (venues) and the health of the staffs in the exhibition period, The contractor appointed by the organizer shall be responsible the security guards are entitled to persuade, drive away or fine for building the standard booth. The inside of the booth can be people who have food with shells and seeds and other food either arranged by the exhibitors or by the contractors (such as melon seeds, watermelons and durians, etc.) which employed by the exhibitors. See Part III for details and the may affect the exhibition order. deadline of submitting the table is Sep. 9. 4. Storage 1.2 Indoor raw space Such sundries as packing boxes and oil tanks, etc. shall be No facility shall be provided in the indoor raw space. The prohibited in the exhibition. Before the exhibition, the exhibitors renting the indoor raw space can by self build or exhibitors shall entrust the official freight forwarder to store in entrust the contractors to build the booths. See Part IV for the assigned place by the organizer and the exhibitors shall relevant regulations. The deadline of drawings approval cover the charge. application is Aug. 31 and the deadline of reporting it to the official service provider is Sep. 15. 5 Catering supply 1.3 Outdoor space In accordance with relevant regulations of the exhibition, Jiuhua International Exhibition Center shall independently Such large-scale exhibits as various construction machinery provide the exhibition’s catering. See relevant contents of the and building materials machinery shall be arranged in the manual for related service contents. However, if the third party outdoor space. The ground is macadam (a part is bitumen). The is required to provide relevant service which is included in the outdoor space can build by self or entrust contractor to set up activities held by the exhibitors in the exhibition booths or in the stands. See Part IV of the exhibitor manual for details. The the booth setting up plan such as arranging the catering zone deadline of drawings approval application is Aug. 31 and the and kitchen, the formalities of moving in and moving out from deadline of reporting it to the official service provider is Sep. the hall shall be gone through with the approval of the 30. organizer. 2 Supply of water, electricity and gas 6 Exhibition activities The electricity in the exhibition shall be provided by the 6.1 All exhibition activities by the exhibitors shall be related to organizer. The organizer shall appoint the official service the exhibition’s content, no infringing upon rights and benefits provider to independently undertake all electricity projects and of other exhibitors or provisions of the social morals, laws and any other organization can not undergo the electricity regulations. The exhibitors must ensure that all on-site connection. The exhibitors shall cover the charge. The exhibition activities are within the rent region. In consideration application deadline is Sep. 9. It is necessary to contact the of safety, when the rotary tower crane deepens in the air space organizer in advance if the exhibitors need tap water. The water of the booth in a certain region, the objections of the exhibitors resource arrangement plan drawing shall be submitted to the in the booths in the region will not affect the show of the organizer in convenience of the on-site construction by the exhibits. construction organizations. Air Pumps are prohibited in the pavilion. The organizer shall appoint a certain construction 6.2 All activities by the exhibitors in the exhibition period shall organization to arrange the gas network in the hall. It is not affect or disturb other exhibitors and visitors. Otherwise, necessary to contact the organizer in advance if the exhibitors such measures as closing the booths and driving away from the need use the gas resource. At the same time, the gas resource exhibition, etc. shall be taken by the organizer. plan drawing shall be submitted to the organizer in the 6.3 The exhibitors shall take protection measures to ensure the convenience of the on-site construction by the construction safety of the Visitors and other exhibitors. An obvious warning organizations. The application deadline is Sep. 9. signal shall be marked in the dangerous places by the
- 12 - Part I General Information BICES 2011& IVEX 2011 exhibitors. 7.1 The official freight forwarder assigned by the organizer shall be responsible for undertaking the transport and the like 6.4 The exhibition staffs must carry the valid certificates issued of all the exhibits in the pavilion. Any other organization can by the organizer to enter into the hall and carry the installation not transport the exhibits in the exhibition hall. The exhibitors certificates in the installation period and exhibition certificates shall refer to relevant contents in Part V and agree to the in the exhibition period. Every day, the staffs must arrive at the specific transport matters with the appointed transport service booth 30 minutes before opening of the exhibition and leave providers. the pavilion within 15 minutes after the exhibition is closed. Staffs of the company must guard the booth. The exhibition 7.2 As numerous large-scale exhibits are in this exhibition, in staffs must work on the booth of the Company and can not order to accomplish the exhibition installation at time, the conduct publicity in other places in the exhibition. organizer will arrange the time table of exhibits moving in and out of the hall. The exhibitors shall abide by the arrangement. If 6.5 It is forbidden to show exhibits the booth which are not the exhibitors are late, the organizer is entitled to adjust the suitable to exhibit. Ultra-large-scale exhibitsmust comply with positions of the exhibitors’ booth for other exhibitors to move regulations of Part VII and the corresponding table must be in the hall successfully. submitted. 7.3 When exhibitions are moved in the hall and in position in 6.6 Such hazardous articles as noxious gas, highly toxic the stand, the exhibitors shall assign staffs to receive exhibits products, combustible products and explosive materials are on the site and show the exhibition positions. When placing the forbidden in the hall and booths by the exhibitors. exhibitions, the reserve port of such pipelines as electricity, 6.7 Without the permission of the organizer, the exhibitors are water and gas, etc. can not be covered and everything shall forbidden to use such high-noise equipments as fans and air comply with the coordination of the organizer. pumps. The content played by the TV, video and stereo 7.4 Large-scale exhibits shall be in place complying with equipments by the exhibitors shall not infringe upon the relevant regulation in Part VII. When loading heavy products, benefits of other exhibitors with moderate volume, no higher the exhibitors shall contact the appointed transport service than 60 decibels. It shall not disturb the visitors or other provider in advance and protect the floor of the pavilion with exhibitors. The organizer is entitled to stop the play of the wood, steel plate and rubber blanket. visual or audio materials which are regarded not to be suitable and to request the exhibitors to decrease the volume. 7.5 The certificate of going out from the hall shall be issued for all things in hand and articles transported by machines and 6.8 Without the permission of the organizer, naked air shall be gone through in the assigned place by the exhibitors operations (such as electric welding, gas welding and electrical before the exhibition is concluded. heating, etc.) are prohibited in the pavilion by the exhibitors. If it must be used, the organizer shall be reported for approval and 7.6 In order to avoid unnecessary losses and for the corresponding measures must undergo before it is conducted. convenience of backhaul of the exhibits, the signal of “reserved for backhaul” shall be marked in the obvious positions on the 6.9 Without the permission of the organizer, exhibits and packing box used to return the exhibits by the exhibitors. The exhibits can not be moved in or moved out from the pavilion in boxes shall be delivered to the pavilion or assigned transport the exhibition period. service providers and the exhibitors shall cover the charge. 6.10 Without the written confirmation of the organizer, the 7.7 The backhaul shall be handled with by the assigned exhibitors are prohibited to transfer or sell the booths to others. transport and the organizer shall be free from the liabilities on Exchange of the booths among exhibitors is also not allowed. the service quality of the non-assigned transport agency. 6.11 In the exhibition period, the exhibitors are responsible for 8. Customs formalities and the do’s and don’ts guaranteeing the fire safety of the booths and ensuring the public safety. The exhibition activities can not obstruct the The exhibition area is a bonded area. All goods from overseas normal operation of fire alarm devices, alarm bells, hydrants and other bonded areas are under the supervision of the and fire extinguishers. In no case can fire fighting accesses be customs. Only after the customs have gone through all customs blocked. The exhibitors shall be responsible for the formalities in the hall, can the exhibitors open and carry out the consequences of the accidents resulted in by improper work of goods from the pavilion. Once the exhibits are declared, the the exhibitors. exhibitors can carry the exhibits out of the hall only with the approval of the customs on-site office. In accordance with the 6.12 Selling products must undergo after going through regulations of China Customs, at most 200 copies of the relevant procedures. Any product or service irrelevant to the imported visual products such as films, videotapes, tapes, CD, exhibition topic can not be sold on the site. DVD and VCD, etc. issued by various exhibitors in the 7. Transport, moving in and out and in position of the exhibition period are allowed. The products exceeding 200 exhibits
- 13 - Part I General Information BICES 2011& IVEX 2011 copies shall be detained by China Customs and returned after special positions. The organizer shall issue a part of car licenses the exhibition is concluded; the appointed transport service to exhibitors. The exhibitors shall apply to the organizer in the provider may assist the exhibitors in accomplishing the early period, after acquiring the confirmation, come to the site customs formalities. The suppliers must provide the above to withdraw when reporting. Since the reserved parking places visual products to the appointed transport service provider are limited, people who come first will acquire it. In the before moving in the exhibition. parking places, there are security guards maintaining the traffic order. However, they are not responsible for the articles in the 9 Intellectual properties car and the vehicle safety. The intellectual property office is set up in the exhibition. Refer 11.2 Firefighting and escape ways to the appendix for relevant regulations on the intellectual property of the exhibition. The designated firefighting and escape ways on the design drawing of all halls shall be kept complete and smooth. Even 10 Insurance when setting up or dismantling the exhibitions, no object is In order to get corresponding compensation for the exhibit allowed to lay aside; the stand or the stand protruded is not articles and exhibition staffs in the exhibition, the exhibitors allowed to block the way or narrow the way. must cover the exhibition transport insurance in the whole 11.3 Security guards journey and life and property insurance for the exhibition staffs in the local region to ensure that the compensation can be The full-time security company which is appointed by the acquired in the case confronting any loss and accidents. organizer and approved by the pavilion shall be responsible for the on-site safety of the exhibition. The security guards shall The exhibitors shall cover the losses of the staffs and properties wear uniform clothes and badges and are on duty at the and be responsible for the safety of other staffs, representative entrance of the pavilion, in the hall and in the venue. The staffs, exhibits and equipments in the exhibition setup, exhibition security guards shall remind the exhibitors to exhibition and exhibition dismantling period. take a good care of their articles; however, they are not The exhibitors must, by covering insurance, protect their responsible for looking after the stands, exhibits and other exhibits, properties, staffs and representatives and avoid the articles on the stands. The exhibition staffs shall take good damage incurred from such special events as the equipments care of their articles and do a good job in safety and protection. are stolen and the fire, etc. and other force majeure. The articles shall be checked when moving in the hall or the The exhibitors shall monitor the staffs of the third party service hall is closed every day. If there is any problem, please contact provider to cover the insurance in the exhibition period. The the on-site staffs or security guards in time. If the exhibitors exhibitors shall be by self responsible for the losses incurred deem it necessary, they may by self arrange the security for not covering the insurance. guards to guard the stands. All security guards must belong 11 Safety to the security company which is appointed by the organizer and be responsible for this exhibition. 11.1 Traffic regulations in the venue 11.4 Smoking is forbidden in the exhibition regions. In the exhibition activity period, all vehicles shall park in the
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Part II
Important Forms for Qualification and the Application Form
(The Exhibition Catalogue, Exhibitor Badges, Professional Visitors Invitation, and Electricity supply Application)
Part II Important Forms for Qualification and the Application Form BICES 2011& IVEX 2011
Form 2-1 Exhibition Catalogue-Basic Information Required
Deadline: Aug 31,2011
Please send back this form to Exhibitor Name： BICES Office Contact：Mr. Yao Xinjian Contact： Tel：010-52220950 Fax：010-52220900 Tel： Email：[email protected]
1. Company Name in English：
2．Company Name in Chinese：
3．Address in English：
4．Address in Chinese：
5．Post Code： 6. Email：
7．Tel： 8. Fax：
9．Website：
10．Company Profile and Products
z Attention:
1. The exhibitor contents of the exhibition Catalogue are sorted separately according to items such as pavilions, English alphabetical order, country names, and exhibits, etc. Special instructions: in order to guarantee the accuracy of the exhibition Catalogue, data surpassing the deadline may not be accepted. We will only publish the English and Chinese names and web sites of companies in the submitted enrollment data in application. 2. If there is any co-exhibitor, please copy this form to fill in and then fax the form. 3. Form contents will also be a basis of the exhibitor name contents. Please fill in them with the print form in order to avoid mistakes in the exhibition Catalogue. For the tenth item in the form, every exhibitor may freely publish a brief introduction within 150 Chinese characters/300 English letters/300 English letters with English and Chinese pinyin (1 Chinese character=2 English letters). The brief introduction is not allowed to surpass the word number limit. The organizer is entitled to delete applications surpassing the word number limit. If there are special reasons, the organizer may add 20 Chinese characters or 50 English letters at most.
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Form 2-2 Exhibitor Catalogue Data Form-Products Category Required Deadline: Aug. 31, 2011
Please send back this form to Exhibitor Name： BICES Office Contact：Mr. Yao Xinjian Tel：010-52220950 Contact： Fax：010-52220900 Email: [email protected] Tel： This form is used for the part of inquiring exhibitors according to exhibit categories in the exhibition Catalogue. Exhibitors producing parts only belong to the parts and auxiliary equipment categories in 23rd item without choosing the matched main machine categories.
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Form 2-3 Exhibition Catalogue Advertisement Reservation Form Optional
Deadline: Aug.31, 2011
Please send back this form to Exhibitor Name： BICES Office Contact：Mr. Yao Xinjian Contact： Tel： 010-52220950 Fax：010-52220900 ： Email: [email protected] Tel
Position Cost（RMB） Tick
Inside Half Page 5000
Inside Full Page 9000
Back Cover 22000
Inside 2nd Cover 18000
Inside 3rd Back Cover 17000
Insert 16000 z Note: The arrangement of the exhibition Catalogue advertisement is conducted in accordance with the principle of first come first served. The advertisement size is 135mmx210mm, please reserve 3mm bleeding on each side with the document of jpg, tiff, and pdf, etc. The deadline of the document is Aug. 31.
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Form 2-4 Exhibitor Badge Optional
Deadline: Sep. 30, 2011 Please send back this form to Exhibitor Name： BICES Office Contact：Mr. Yao Xinjian Contact： Tel： 010-52220950 Fax：010-52220900 ： Email: [email protected] Tel
Exhibitor Badges can be only used by staff of the exhibitor stands. It is not necessary to report exhibitor Badges independently. The company name and booth number are only printed on the Badge. Exhibitors having being confirmed to participate in the exhibition may get Badges with the following quantity in report. The quantity standard of Badges:
Exhibition area (m2) Quantity of Badges Exhibition area (m2) Quantity of adges
12 - 17 5 54 - 100 30
18 - 26 10 101 - 400 40
27 - 53 20 > 400 50 z Note:
1. Booths with the exhibition area over 400 m2 may obtain 20 Badges in adding every 400 m2. However, the Badges obtained by every booth shall not surpass 300. 2. Badges of exhibitors can not be transferred, sent, or transferred to a third party without exhibition qualification. 3. If you need printing name and post, please send the following information to [email protected] before Sep. 30.
Company name Name Post
…… …… ……
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Optional Form 2-5 Tickets and Business Invitation Letter Application Form
Deadline: Aug. 15, 2011 Please send back this form to Exhibitor Name： BICES Office Contact：Mr. Yao Xinjian Contact： Tel： 010-52220950 Fax：010-52220900 ： Email: [email protected] Tel
Please mark items needed in the box with √ and fill in the following form in a print form in order to avoid mistakes in sending exhibition tickets and influence your use.
Used by exhibitors
We need general tickets ______“Business Invitation Letter”
We need _____ specially invited Visitors Badges (provided your company name,
name, and contact information)
Send to designated Visitors
We need BICES Office to send tickets and Badges to the following designated Visitors Contact Organization name Address Postal code Tel. person/post
z Statement:
1. This table is used to assist exhibitors in inviting relevant users, agents, and professionals to visit the exhibition, technical exchange conference, and business negotiation. We provide tickets, “Business Invitation Letter” (fill in the booth name and booth number, etc. of your company), and specially invited Visitors, etc. for exhibitors. Besides, we send Visitors Badges for free according to the Visitors name list provided by exhibitors. 2. Tickets used by exhibitors and business invitation letters will be sent by express before Aug.10. Tickets sent to designated Visitors will be sent before Sep.10. 3. We may not guarantee the providing of this service after the deadline. If the contents are too much, please attach another list. In order to guarantee the information accuracy, please send email as much as possible. 4. Any service in this form shall not be paid by exhibitors.
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Raw Space Required Form 2-6 Electricity Supply Layout Drawing Deadline: Sep.9, 2011
Please send back this form to Exhibitor name: Booth No.: Beijing GISACA Exhibition Beijing Shuangtong Exhibition Co., Ltd. （Indoor Space） Co.,Ltd.（Outdoor Space） Indoor□ Add：1405 South Office Add：Room 2301,Building building，NewWorld 3,Jinqiujiayuan,No.6 Zhicun Outdoor□ Center,No.3 Chongwenmen Rd,Haidian Address: Wai Street, Beijing Dist,Beijing,100088,P.R.China 100062,China Contac： Contact：Wangshui Fang Liwei (1861881148393) Contact person: Zhang Rong Yu Shujin (13910387940) Tel：010-84790199 Xi Jingjing (135201543676) Tel.: Fax：010-84794020 Li Jiawei (13051303555) Tel：18618148393 Email：[email protected] Fax：010-82071356-810/811 Fax: Email：[email protected] E-mail:
Methods of using the plan: 1. Please apply for electricity connection according to Form 2-7 and label and mark in the following drawing according to booth positions. 2. Please label figures in the drawing with Arabic numerals and label with metric units. 3. This plan must be sent pack together with the electricity supply application. If unnecessary providing causes the delay of application time, relevant costs and responsibilities produced shall be assumed by the applicator. 4. If you apply for booth setup in advance, please submit the application together before Sep.9. 5. If this schematic diagram does not reach the drawing requirements, exhibitors may attach paper to draw relevant schematic diagrams and mark the measuring scale. 6. Main brake cases are connected to assigned positions by the organizer and lines in the booth shall be connected by exhibitors.
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Raw Space Required Form 2-7 Electricity supply Application Form Deadline: Sep.9, 2011
Please send back this form to Exhibitor name: Booth No.: Beijing GISACA Exhibition Beijing Shuangtong Exhibition Co., Ltd. （Indoor Space） Co.,Ltd.（Outdoor Space） Indoor□ Outdoor□ Add：1405 South Office Add：Room 2301,Building building，NewWorld Center,No.3 3,Jinqiujiayuan,No.6 Zhicun Address: Chongwenmen Wai Street, Rd,Haidian Beijing 100062,China Dist,Beijing,100088,P.R.China Contact：Wangshui Contac：Fang Liwei(1861881148393) Contact person: Zhang Rong Yu Shujin(13910387940) Tel：010-84790199 Xi Jingjing(135201543676) Tel.: Fax：010-84794020 Li Jiawei (13051303555) Tel：18618148393 Email：[email protected] Fax：010-82071356-810/811 Email：[email protected] Fax:
Provisions for electricity supply and connection management
1. All electricity connection and distribution circuit in the venue is entrusted to the official service provider by the organizer. Exhibitors are forbidden to get power supply from adjacent stands.
2. According to relevant provisions and operation requirements in GB/T50054-95 Code for Design of Low-voltage Electrical Distribution System, GB50168-2006 Code for Construction and Acceptance of Cable System Electric Equipment Installation, and GB19517-2004 National Safety Technical Code for Electric Equipments, raw space exhibitors must submit electrical connection layout drawing to the official service provider for records and approval. The electrical connection of all booths shall be conducted by specialized persons who have electrician operating certificates. The electrical equipment and connecting materials should accord with relevant fire protection standards. If the official service provider has finished power access near the booth according to the application, 30% surcharge is required for connecting points inside the booth and 30% surcharge is required for connecting points changing.
3. Sound or LED curtain wall power line must be independently marked and installed independent air switch block. For all electric power price, it includes cables and air brake to the boundary of the booth. From electricity equipment to the connection point, exhibitors or contractors provide cables and air brake box switches to complete the connection.
4. Costs for electricity consumption and connection have included electricity consumption cost, connection cost, and cable material cost in the exhibition period. Cost for outdoor electricity consumption shall be added with 15% based on the indoor cost.
5. Report to add 30% cost after the deadline of the application and add 50% express cost for those applying for electrical connection after Oct.13. The official service provider is entitled to refuse the express application order.
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We apply for the following electricity : Electricity for lighting (Oct.18-22 during the exhibition) Price (indoor) Price (outdoor) Electric standard Quantity Yuan/exhibition period Yuan/exhibition period 15A/380V RMB 1800 RMB 2,070 30A/380V RMB 3000 RMB 3,450 60A/380V RMB 5000 RMB 5,750 100A/380V RMB 7200 RMB 8,280 100A/380V RMB 11,000 RMB 12,650 200A/380V RMB 16,000 RMB 18,400
Electricity for equipment power ((Oct.18-22 during the exhibition) Price (indoor) Price (outdoor) Electric standard Quantity Yuan / exhibition period Yuan / exhibition period 15A/220V RMB 1000 RMB 1150 15A/380V RMB 1800 RMB 2070 30A/380V RMB 3000 RMB 3450 60A/380V RMB 5000 RMB 5750 100A/380V RMB 7200 RMB 8280 150A/380V RMB 11000 RMB 12650 200A/380V RMB 16000 RMB 18400
24 hours power supply Electric Price (indoor) Price (outdoor) Quantity standard RMB 3000 RMB 3450 Can not be used as the uninterruptible 220V/24 hours Yuan/exhibition Yuan/exhibition power supply period period RMB 4500 RMB 5175 Can not be used as the uninterruptible 380V/24 hours Yuan/exhibition Yuan/exhibition power supply period To be continued Electricity for erection
Indoor electricity for erection RMB 300 Yuan/place 15A/220V Only provide from 14th -17th
Outdoor electricity for erection RMB 400 Yuan/place 15A/220V Only provide from 12th-17th
z Application matters: 1. The deadline of indoor booth electricity supply application is Aug.31, 2011 and the deadline of outdoor booth electricity supply application is Aug. 20, 2011. 2. Applying for erection electricity consumption with other specifications is calculated as 50% cost of the normal application price of this specification. Every three calendar days is a charging cycle. 3. Electricity for lighting and equipment must be reported separately, and exhibitors reserving the indoor raw space must reserve the electricity for lighting. 4. For electricity reserved for erection (15A./220V) in advance, the cost will add RMB 300 Yuan /three days(days less than three days are calculated as three days). 5. Since Oct. 19, the official service provider starts handling the application of extending the electricity supply during for dismantling and the costs shall be calculated as 50% cost of the normal electric standard application. If application submitted after the stop of electricity supply in the afternoon of Oct.21, 30% express cost will be charged. 6. All electricity for erection will be supplied before 8:00 in the morning on the fist date of erection and stop before the opening of the exhibition. The electricity power for lighting and equipment will be available on October 17th
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.
Part III
Notice for indoor standard booth exhibition
Part III Notice for indoor standard booth exhibition BICES 2011& IVEX 2011
Indoor Standard Booth Required Form 3-1 Information sheet of indoor standard booth Deadline: September 9, 2011
Please send back this form to Exhibitor name: Beijing GISACA Exhibition Co., Ltd. （Indoor Space） Add：1405 South Office building，NewWorld Center, No.3 Chongwenmen Wai Street, Beijing 100062,China ： Contact Wangshui Zhang Rong Contact: Tel：010-84790199 Fax：010-84794020 Tel.: Email：[email protected]
A: Fascia board The standard booths are equipped with a set of fascia boards in royalblue with written Chinese and English names of the Company-about 10 cm height, facing one side of passageway; the exhibitor can add the corporate logo (requiring additional fees), and the logo height can not exceed 20 cm.
Chinese name (at most 16 Chinese characters)
English name (at most 32 letters, including the space):
Item Unit price (RMB_Yuan) Quantity Total (RMB_Yuan)
Corporate logo, 20 cm height RMB 34 Yuan
Please submit the high resolution documents which are possibly printed directly to us within the submission deadline.
B: Configuration and quantity Area/m2 12 18 24 30 m2 and above Folding chairs 2 4 6 8 Information desks 1 2 3 4 Scrap baskets 1 2 3 4 Reflector lamps 3 4 6 8 5A/220V sockets 1 2 3 4
C: Other requirements:
z Note: * The exhibitor applying for the indoor standard booth can not change to the indoor raw space on site. * The construction of standard booths shall be orderly conducted in accordance with the overall layout, and please give clear indication in advance before construction after readiness of overrun exhibits. In the event of adding different
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fascia boards, please also give clear indication. * We reserve the rights to change the booths with fewer configurations. Items not used in the standard booth configuration shall not be refunded. As for other booth furniture, please refer to Part VII of the Manual. * In the event of conducting the exhibit preparation work before construction of standard booths, please state in advance and give clear indication in other requirements. The standard booths will be constructed in proper order in accordance with the site condition, and usually completed two days before exhibition opening. The booth furniture will be delivered to the site one day before exhibition opening. * The height of the white division wall is 2.5 m, such materials possible of causing perpetual damage as nails, screws, drill holes, glue, coating and double faced adhesive tape are forbidden on the booth wallboard, and exhibitors can not use such materials to paste or fix on the exhibition board. The contractor has the rights to require exhibitors to pay for the damage. * The power of sockets is limited within 500W. The standard booths are paved with carpets in gray. * It is regarded as no requirement without reply within the deadline, the fascia boards are handled as the registration form information, and the organizer is not responsible for errors.
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- 27 -
Part IV
Notice for indoor and outdoor raw space booth
Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011
4.1 Instroduction to workflows of raw space booth drawing approval and booth application
1. Exhibitors or designated contractors reserving raw spaces must finish the drawing approoval procedure before move-in and construction, and can move in only getting approval of the organizer.
2. Design drawings and relevant documents of all exhibition stands in quadruplicate must be submitted to the organizer for examination and verification in express or delivery form before August 31.
All raw space contractors must submit:
2.1 Declaration form of designated contractors for raw space exhibition stands Exhibitors or contractors paying booth fees in full 2.2 Overall working sketch for exhibition stands Submit drawing inspection (front and two sides) documents (before August 31) 2.3 Ground floor plan BICES office 2.4 Upper storey floor plan (multi-storey booth) Get approval and submit drawings 2.5 Front elevation and side elevation Official service provider 2.6 Profile map Flow Inform exhibitors or contractors chart: Transact move-in formalities 2.7 Booth planning and description of (before September 30) construction materials Pay related fees and sign security 2.8 Drawings for electricity, water, compressed agreement air, telephone and network point locations Transact construction permit and and line locations vehicle permit Receive relevant certificates on site 2.9 Business license and relevant construction qualification copies (affixing the official seal) of contractors
Indoor and outdoor multi-storey booths and outdoor complex structure booths also need provide:
2.10 Structure calculation sheet (affixing the National Grade A Registered Structural Engineer signature)
2.11Calculating data and structure chart of live load, wind load and static load(Affixing the National Grade A Registered Structural Engineer signature)
2.12 Qualification certificate copies of National Grade A Registered Structural Engineer
Express ways: Addressee: Zhu Fengzhen Company name: CNCMC Express address: Building 7-16, #188 South Fourth Ring West Road, Fengtai District, Beijing, Postcode: 100070 3. After receiving drawings, the organizer shall examine and verify in accordance with detailed rules for special decoration design requirements, and in case of needing alteration, the organizer shall inform within two weeks after receiving drawings. In the event of getting approval, the organizer shall submit drawings to the official service provider and inform the submitter.
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Through the open tendering selection of the organizer, Beijing Gisaca Exhibition Co., Ltd. is entrusted as the indoor official service provider of the BICES2011 exhibition, and Beijing Shuangtong Exhibition Co., Ltd. is entrusted as the outdoor official service provider of the BICES2011 exhibition in accordance with Jiuhua Internatianal Conference & Exhibition Center conditions and management methods. Exhibitors and the exhibition stand design and construction company must declare in accordance with booth locations, in case of declaration errors, please immediately contact with the designated official service provider of the location, and the contact information of both parties is as follows:
Indoor Official Service Provider Outdoor Official Service Provider Company name: Beijing Gisaca Exhibition Co., Ltd. Company name: Beijing Shuangtong Exhibition Co., Ltd. (Indoor official service provider) Address: Address: 1405 Office Building A, New World Center, 29 Chongwenmen 2301 Building 3, New Horizon, 6 Zhichun Road, Haidian Wai Dajie, Dongcheng District, Beijing District, Beijing
Fax: 8610-84796020 Fax: 8610-82356439
Project manager: Mr. Ji Xinying Project manager: Miss Fang Liwei
Tel.: 8610-84790199-112 Tel.: 8610-62028808
4. After receiving the notice, the contractor shall pay the construction deposit and managerial fees to the exhibition official service provider within the date (not later than September 30) in the way specified in the notice in accordance with relevant provisions of Exhibitor Manual, and take with the builder list, application form of vehicles for construction materials, and the security agreement with seal to transact the move-in and construction formalities in the specified location
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.raw space booth required Form 4-2 Declaration form of contractors for raw space booths Deadline: August, 2011
Please pass back the form to Exhibitor name: Booth No.: Beijing GISACA Exhibition Beijing Shuangtong Exhibition Co., Ltd. （Indoor Space） Co.,Ltd.（Outdoor Space） Indoor□ Add：1405 South Office Add：Room 2301,Building building，NewWorld 3,Jinqiujiayuan,No.6 Zhicun Outdoor □ Center,No.3 Chongwenmen Rd,Haidian Dist,Beijing, Contact: Wai Street, Beijing 100062, 100088,P.R.China China Contac：Fang Liwei(1861881148393) Contact：Wangshui Yu Shujin(13910387940) Zhang Rong Xi Jingjing(135201543676) Tel：010-84790199 Li Jiawei (13051303555) Tel.: Fax：010-84794020 Tel：18618148393 Email：[email protected] Fax：010-82071356-810/811 Email：[email protected] Fax:
Our company decided to entrust the following company as the designated contractor of the booth, has read provisions for construction design and construction management of raw space booths attached to the table together with the entrusting party, was willing to comply with the supervision and management of all parties, agreed to entrust the Company to transact relevant move-in and construction matters, and signed the following entrustment:
Contractor name: Please give clear indication in case the design and the construction are entrusted to two companies Project leader: Tel.: Name of electrician on duty in exhibition Site mobile telephone: Signature and stamp of the design and stand: construction company for exhibition stands: Name of site operation principal of Site mobile telephone: exhibition stand: Name of site principal of exhibitor: Site mobile telephone:
z Note:
1. Exhibitors reserving raw spaces can select the designated contractors or their own contractors (hereinafter referred to as contractors ), the table shall be affixed with exhibitor seal and signature, and the similar official commission can replace the table.
2. Contractors must take out insurance for all builders.
3. All builders must wear safety helmets and construction permits out of safety reason, and the organizer and staff shall prevent the builders without safety helmets and construction permits from entering.
Booth overview: □ Construct the indoor/outdoor raw space one-storey exhibition stand, and the height limit is 4m.
□ Construct the indoor multi-storey exhibition stand, and the height limit is 5m; □ Construct the outdoor
multi-storey exhibition stand, and the height limit is 6m; Booth overview:
- 31 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011
Outdoor booth area: Indoor suspension units use □ Booth location: indoor □ outdoor □ macadam ground □ asphalt ground □ not use □ Booth type: open booth (island type) Single-storey exhibition stand: □ Yes □ No □ Multi-storey exhibition stand: □ Major structure: Spraying fire-fighting equipment: Booth size: length__m * m Booth area: m2 Yes □ No □ Area of exhibition stand on the ground Area of exhibition stand on the Indoor area of the upper floor: m2 floor:__m2 upper floor:__m2 Estimated construction period:______
Function description of exhibition stand:
Stage on booth: Yes □ No □ Stage size: length m * m Stage area: ____m2
Demonstration area on booth: Demonstration area size: Demonstration area: ____m2 Yes □ No □ length__m * m □ An area of the exhibition stand is Number limit of the upper Stair quantity of multi-storey exhibition designed to accommodate over 50 people exhibition stand_____ people stand____ □ The exhibition stand is equipped with □ LED display curtain wall is independent black curtain showing used area rooms
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4.3 Guarantee deposit and Management Fee
To supervise and execute regulations for venues management better, exhibitors choosing raw space with constructions must pay guarantee deposit of special decoration and special decoration management fees to official service providers and apply for work permits for construction workers according to the venue management requirements of the organizer and Jiuhua International Exhibition Center.
Guarantee deposit charging standard:
For booth with an area smaller than 100 m2 (includes 100 m2), exhibitors pay RMB 20,000 Yuan for each booth. For booth with an area bigger than 100 m2 and smaller than 500 m2 (include 500 m2), exhibitors pay RMB 40,000 Yuan for each booth at least. For booth with an area bigger than 500 m2, exhibitors pay RMB 10,000 Yuan for each extra square meter. Booth with an area not reaching 500 m2 is calculated as 500 m2.
Management Fees
25 Yuan/m2, fees of indoor raw place is calculated according to the full area of the booth, and fees of the outdoor raw place are calculated according to the area of constructed blanket. Fees for indoor multi-storey stands are calculated according to the total area of all storey.
Work permits for construction workers
25 Yuan for one Personal use only and no transfer
Truck Pass
40 Yuan for one and no guarantee deposit
Collection of guarantee deposit and management fees:
Payments in remittance and check form shall be remitted to the designated official service provider’s account before September 30, 2011. Applying processes by exhibitors applying for move-in the pavilion must be finished a week in advance. The specific payment time is subjected to the confirmation notice issued by the official service providers.
Return of guarantee deposit
1. Collecting guarantee deposit aims to ensure that the activities of exhibitors conform to rules and regulations, and the collected guarantee deposit is used to compensate for the direct or indirect losses caused by damages made to the exhibition and exhibiting venues and pavilions by illegal operations and personal injury accidents. Guarantee deposit will be returned in full amount within fifteen (15) work days after the acceptance of exhibition dismantling if there’s no illegal operation during the stand setting up, exhibition and exhibition dismantling periods, the exhibition dismantling is finished on time and safely and there’s no arrears;
2. Guarantee deposit returning is not arranged on the exhibition site;
3. The erection guarantee deposit shall be returned to the payer directly but will not be returned to any third party;
4. Guarantee deposit paid in individual remittance form can be returned to the company only.
5. After the exhibition is ended, official service providers have to right to refuse to return the guarantee deposit of exhibitors who can not return the original receipt or provide written document that can substitute for the receipt.
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Deposit deduction system
1. Organizer and official service providers have the right to reject booth design and construction companies not paying or paying inadequate construction guarantee deposit to construct at the venue, and stop the supply of electricity and provide other booth services
2. An on-site special safety officer shall be arranged on the exhibition stand. The safety officer is responsible for the construction safety of the exhibition stand during all stages and setting up and dismantling processes, and can be contacted and communicated at any time on site. If official service providers fail to contact with this safety officer normally for several times or the safety officer does not show up at the exhibition venue, official service providers have the right to ask the exhibition stand to stop the construction.
3. For on-site construction workers operating without helmet and safety rope as required in the regulation, once found, fining RMB 200 Yuan per time. The fine will be deducted from the erection guarantee deposit.
4. Except for the single island booths with four sides facing passages, the rest raw places shall be equipped with white clapboard so that can be separated from adjacent exhibition stands, and clapboard wall connecting to one side of the adjacent exhibition stand shall be kept white and clean. Plywood or construction paper shall be arranged at the foot of walls to protect the ground surface; exhibitors can not use the clapboard of the adjacent exhibition stand as their back wall or display the name, trademark or exhibit information of their company on the clapboard of the adjacent exhibition stand. If the above illegal conducts are found, the organizer has the right to entrust the official service providers to rectify and reform, and the fees for rectifying and reforming will be deducted from the erection guarantee deposit.
5. Exhibitors and exhibition stand design and construction companies shall strictly construct according to the approved erection drawings. Once the illegal erection conduct is founded, the construction shall be stopped immediately and modified according to the approved drawings. Guarantee deposit will be deducted if safety incident occurs; if the guarantee deposit is not enough to offset the losses, the organizer has the right to continue to claim. During exhibition dismantling period, official service providers and venue’s management staffs will check the venue restoration situation and issue a venue acceptance. If no litter is found on the exhibition stand or if no facility is damaged, the guarantee deposit will be returned; if damages are made to facilities in the exhibition pavilion or litter is found, official service providers and venue’s management staffs will deduct some guarantee deposit at the case, and if the guarantee deposit is not enough to offset the losses, the organizer has the right to continue to claim.
6. All of the following compensation will be deducted from the erection guarantee deposit, and official service providers shall issue the corresponding deduction certificate and official invoice for the deducted part. For exhibition stand (raw place) whose principals having been informed with their illegal operations and not taking corrective measures, the organizer and official service providers have the right to take actions to stop their construction.
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4.4 Deposit deduction standard
Compensation Item Contents and Basis or Deduction Remarks Standard Erection For raw places: damages, collapse, casualties, fire or other If the guarantee deposit is not guarantee safety incidents occur at the exhibition setting up, exhibiting and enough to offset the losses, the 1 deposit will be exhibition dismantling periods. Failing to construct according to organizer has the right to deducted in full approved drawings and refusing to correct. continue to claim. amount
Connecting electricity without obtaining the written If damages are made to other confirmation of authorization of official service providers, for RMB public facilities, the organizer 2 this case the exhibitor must make up to pay connecting fees 5,000 Yuan has the right to continue to according to the on-site emergency application and make claim. compensations to the service providers.
Anchoring in the venue or conducting other operations involving If damages are made to public the facilities in the venue without obtaining the written RMB facilities or venues, the organizer 3 confirmation of authorization of the organizer, for this case the 5,000 Yuan has the right to continue to exhibitor need to make compensations to the venue party and claim. restore appearances of facilities at the case.
Operating with naked fire in the venue without obtaining the written confirmation of authorization of the organizer, for this RMB 4 case, the operating equipment and guarantee deposit of the 3,000 Yuan exhibitor will be confiscated and deducted
organizer and official service If significant safety risks such as structural instability are found providers will send security in the erection of the exhibition stand, a separation area is RMB guard to manage the separation 5 required to be arranged immediately. Exhibitors shall correct and 5,000 Yuan area, and the corresponding fees their guarantee deposit will be deducted will be deducted from the guarantee deposit
Blocking, sheltering and stacking sundries at fire exits, escape exits, fire shutter doors, emergency exits, and fire fighting RMB 6 facilities and around venue’s operating facilities. For this case, 5,000 Yuan dismantling and restoring work shall be conducted and the guarantee deposit will be deducted.
Violating the code for professional operation of construction workers, engaging electrical construction without valid RMB 7 credentials and working aloft not according to the regulation. 3,000 Yuan For these cases, workers are required to stop the construction immediately and the guarantee deposit will be deducted.
Violating the venue’s fire regulations to use flammable materials or materials not being treated for fireproofing, or to use RMB 8 flammable and explosive materials during the construction. For 3,000 Yuan this case, this is required to be rectified and corrected immediately and stopped, and will be fined.
Conducting paint work illegally or using electric cutting tools and generating sparks in the venue. For this case the operation is RMB 9 required to be stopped immediately and the guarantee deposit 3,000 Yuan will be deducted. Compensation Item Contents and Basis or Deduction Remarks Standard
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Illegally connecting high-power electrical appliances, electrical materials and lighting equipment and using hoisting and lifting equipment in the venue. For this case, the construction is RMB 10 required to be stopped immediately, in the mean time, the 3,000 Yuan corresponding equipment will be dismantled and the guarantee deposit will be deducted.
Using public facilities and building structures in the venue to do decorative and arranging work during the exhibition setting up If damages are made to public or activities. For this case, this is required to be rectified and RMB facilities or venues, the organizer 11 corrected immediately and in the mean time, the appearances of 3,000 Yuan has the right to continue to public facilities and building structures are required to be claim. restored, and the guarantee deposit will be deducted. Blocking the passages in the venue and obstructing the normal setting up of other exhibition stands, or obstructing the normal RMB 12 passage of vehicles. For this case, if repeatedly reminded but the 3,000 Yuan exhibitor does not take action, the guarantee deposit will be deducted.
Abandoning scrap, waste or other items or dumping them to non-designated sites during exhibition setting up, exhibiting and If damages are made to public RMB 13 exhibition dismantling periods. For this case, this is required to facilities or venues, the organizer 3,000 Yuan be stopped immediately and the guarantee deposit will be has the right to continue to deducted. claim.
Dismantling the exhibition stand rudely, pushing down the If damages are made to public exhibition stand or forcibly dismantling the exhibition stand not RMB facilities or venues, the organizer 14 according to regulations during exhibition dismantling period. 3,000 Yuan has the right to continue to For this case, this is required to be stopped immediately and the claim. guarantee deposit will be deducted.
For exhibition stands on which the construction waste is not cleaned or not cleaned out or exhibition stands not having been If damages are made to public accepted during the exhibition dismantling period, official RMB facilities or venues, the organizer 15 service providers will entrust a designated unit to clean and the 3,000 Yuan has the right to continue to corresponding fees will be borne by the responsible party, and claim. the guarantee deposit will be deducted.
Workers working without helmet or not using the construction personnel credentials correctly. For this case, the construction RMB
16 unit is required to immediately rectify and correct this 200 Yuan
phenomenon and to apply for credentials, and the guarantee /person deposit will be deducted.
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4.5 Raw space design code and detailed rules
11. All exhibitors having obtained the raw spaces of behaviors, which shall be revised by exhibitors and BICES 2011 and their employees, and suppliers construction organizations. entrusted for design, erection, and construction shall 15. The organizer, official service providers, and strictly abide by this design code and detailed venue managers, during the approval on special management rules. You shouldl accept the supervision erection, conduct audit according to the self numerical and management of the organizer, official service values and standard of the stand design, and positions providers, and venue managers in every period of the in the venue, meanwhile, audit the influence of the exhibition to guarantee every design and construction stand design on the venue and adjacent stands. accord with relevant laws of the PRC, indoor and outdoor temporary building management methods Neighbouring relation requirements of raw space promulgated and implemented by departments designs concerned, and every administrative provision related 16. For booths adjacent to other exhibitors, the to exhibition erection promulgated by Beijing clapboard wall surface facing one side of the adjacent Firefighting and large-scale activity management booth shall keep plain and clean without any graph departments. and characters. Splints must be equipped blow the 12. All special erecting design schemes of the raw wall or building paper must be used to protect the space exhibitors shall be approved by the organizer. ground. The clapboard of the adjacent booths is not The organizer is only responsible for auditing the allowed to be used as the back board or the name trade shelter between booths, placement of exhibits, and or exhibit information, etc. of the booth company is influence on other booths, and the structural safety of not allowed to be showed on the back board. Besides, booths is assumed by exhibitors. Exhibitors must have the external wall surfaces of all booths must be relevant structural engineer qualifications to audit the decorated. structural safety and sign and seal on the design 17. Exhibitors crossing the stands of the public drawing. Exhibitors and contractors must implement passages are not allowed to conduct stand structural the erection in strict compliance with the audit. For design on the public passage during the stand design. those changing the design contents or standards The stand structure here includes stand structures, arbitrarily or illegally, the organizer is entitled to advertisement structures, other design elements, or conduct modification within limited time or until placed exhibits. Passages do not belong to the rental construction stop and dismantling. region of raw spaces and any publicized measure on 13. If the special erection design schemes of all raw such passages is not allowed. space exhibitors involve the pavilion data operating Requirements of raw space structure and facility requirements, the raw space exhibitors shall consult design and communicate with management units of the venue or relevant professional buildings and the organizer. 18. In the whole raw space designs, the indoor raw All design schemes of booths must be signed by spaces are not allowed to conduct anchoring operation persons with relevant qualification. of erecting materials and outdoor raw spaces are not allowed to conduct anchoring operation without the 14. The special erecting design schemes of all raw written authorization of the organizer. If the anchoring space exhibitors must abide by the exhibition contract operation is involved, exhibitors must submit accurate and every standard attached with the technical manual construction permit of plans and outdoor operation to signed with the organizer. Behaviors surpassing the the organizer and then conduct such construction standard will be regarded as ineffective or illegal supervised by official service providers, venue
- 37 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011 managers after getting the written authorization of the stair is guaranteed to be less than 25m. When the organizer, and recover the venue to be smooth like the stand areas of the upper layer of the multilayer stand state before the renting after the booth dismantling. stair design is more than 100 m, stairs or escaping passages must be designed on both sides of the stand 29 All booth rooms are not allowed to be designed and one stair must be guaranteed to be designed with confined spaces to guarantee that persons in all outside of the stand. Thereinto, any building structure rooms of every booth may see the pavilion. Exits and is not designed above the grounding position of one entrances facing one side of the booth passage must be stair at least, frames are not installed or articles are not set in all rooms without the phenomenon that persons stacked surrounding and under stairs. All stairs are in a room can only go form another room. designed to be straight ladders and spiral stairs are not 20 For the structural designs of multilayer booths, allowed to be used. different loads for the upper booths designed 24. Outdoor stands shall be designed according to the according to different uses must abide by national dry weather characteristics of the autumn and winter regulations and specifications. Sizes, standards, and in Beijing, including relevant design standards in the type numbers of steel structures shall accord with 7th of wind load in Load Code for the Design of every national building design standard and guarantee Building Structures GB50009-2001 (2006), and the fastness of the stand structure. The clear heights of relevant technical standards related to using glass inside rooms of upper and lower layers of the curtain wall as the major structure of stands or façade multilayer stand structures shall not be less than 2.40 materials in Technical Code for Glass Curtain Wall m. Engineering JGJ102-2003. Tempered glass must be 21. If there is the design with the drop between the adopted, the strength and thickness of the glass must platform and the ground, timely label it and conduct be guaranteed (the glass thickness of the curtain wall planning to avoid injury on public crowds. If the edge glass shall not be less than 8mm), the installing drop of the walking area and areas lead to the walking method of the glass must use metal structure or adopt areas are more than 0.20 m, the handrail facilities specialized hardware workpiece, and the elastic must be designed. materials shall be used as the cushion between frame and hardware workpiece and the glass materials to 22. Multilayer stands are not allowed to be installed guarantee the safety in using the glass. Large-area with obturated ceilings or canopy but may be used glass materials shall be pasted with distinct with the metal grid with the standard size of 1cm identification to avoid that broken glass hurts people. X1cm including the area of lighting equipment. The In using the glass platform, the pillar supporting above open region shall not be less than 80% stand structure and walls must be fixed under the platform. area. The stand structure is not allowed to be erected on the 23. The stair design standards of all multilayer stands smooth glass surface. must abide by the national requirements on stair 25. The handrails in all walking passages, slopes, design standards, including and involving pedestrian bridges, and ladders shall accord with requirements on the width, height, and bearing relevant design regulations and requirements of capacity of the stair steps, and stair railing design. Residential Stair Balustrades and Handrails JG Meanwhile, the position and setting of stairs must be 3002.3-1992. The handrail shall be higher than 1.10 m guaranteed to be designed on any position of the upper and anti-shaking lath with 0.05 high shall be equipped stands, and the escape distance from the stair must on the open ground of stands on the first layer. In accord with Beijing firefighting administrative order to prevent objects (such as a wine glass) on the provisions. When the upper area is less than 100m, the balustrades from falling, the handrails and tops of the distance from any position of the upper stand to the
- 38 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011 balustrades shall be circular arc. 30. When the area of raw space stands surpasses 100 m2, at least two escaping passages must be equipped Firefighting and escaping design requirements of on both sides of the stand. In designing the raw space, raw spaces people evacuation and escaping paths must be 26. Designs, erecting materials, and setting and considered. Blocking or article stacking, wide-angle decorating materials of raw spaces shall accord with turning shall not exist on the escaping paths, on which regulations of national and local firefighting safety a person may directly see the venue region. laws and regulations. Inflammable Materials or 31. Folding doors, revolving doors, password doors, materials with dropping liquid or producing toxic or sliding doors are not allowed to be used on the gases in burning are not allowed to be used. The escaping passages of the raw space stands. For stands materials must be flame retardant materials and shall using the access control system, safety managers must accord with firefighting requirements and be arranged to be on duty at the door to be convenient management methods. Stretch fabrics, window blind for accepting inspection of venue managers and fabric, and yarn products, etc. are not allowed to be guiding escaping. used for decorating stands. 32. Emergency lighting lamps shall be installed in the 27. The ceiling canopy region surpassing 30 m2 must escaping passage of the raw space stands, especially in be installed with the spraying system. Every 12 m2 in rooms with low illuminance and applying for play and regions being covered or capped shall be installed demonstration, signs of the emergency lighting lamps with a sprayer and every room must be installed with and emergency exits shall be clear. the spraying system. For raw space stands which can not be installed with the spraying system, every room 33. For designed stage areas or regions possibly in which must be equipped with fire fighting tools forming exhibition visiting crowds, exhibitors shall according to fire fighting regulations of Beijing design the stage within at least 2m from the booth Municipal Government. border considering escaping needs and safety management regulations to guarantee that crowds do 28. The bearing structures of multilayer stands, ceiling not hinder the passing of normal stream of people in of lower layer stands, and floors of upper stands must passages. adopt fireproof building materials.
29. Raw space stands shall not block and shelter the firefighting system, air-conditioning system, ventilating and firefighting safety equipment, fire hose cabinet, fire alarm handle, and lighting and supervising system.
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4.6 General rules for construction management
1. All exhibitors and third-party exhibition stand compensation list. The construction process shall construction companies conducting the special strictly conduct in accordance with the design decoration erection and construction in raw spaces examination and approval result of the organizer and must firstly conduct the declaration of the organizer the record information of the home court service and the home court service provider, including provider, and in the event of temporarily adjusting or drawing approval; pay the special decoration erection modifying the design, or violating relevant and construction cash pledge and construction management provisions and design requirements, the management fees; sign the letter of construction safety organizer and the home court service provider have commitment; obtain the builder work permit with the rights to forbid the construction activity of the raw builder list and copies of builder insurance contract. space. In the event that the organizer entrusts the For units who fail to finish the declaration or conduct home court service provider to dismantle and the erection and construction without declaration, the reconstruct the contrary construction part, the related organizer and the home court service provider have costs shall be borne by exhibitors or third-party rights to stop the construction. exhibition stand erection and construction companies.
2. Exhibitors and third-party exhibition stand erection 5. Raw space exhibitors or third-party exhibition stand and construction companies with construction erection and construction companies shall accept the examination and approval, and permit shall conduct recheck and inspection of the organizer, home court the construction in accordance with the declared service provider, and the exhibition manager at any move-in time and designated booth area, and for any time, and have rights to forbid the construction of the constructions violating the time or location, the raw space exhibitors or third-party exhibition stand organizer and the home court service provider have erection and construction companies in the event of rights for prohibition and conduct necessary discovering the used materials and auxiliary materials management. not conforming with the design provisions or strength criteria or other management provisions. 3.Third-party exhibition stand erection and construction companies shall have qualified exhibition Builders and preparation stand erection and construction qualification, the 6. All builders participating in the raw space erection employees or third-party employees must have the must wear construction certificates, and have technical skill evaluation certificate of the transacted the personal accident insurance from the corresponding work type, and for the staffs who exhibition period to the exhibition stand conduct the exhibition stand erection and construction dismantlement completion period. All staffs shall wear without designated skill standards or without the the uniform logo clothing, keep the timely contact builder certificate, the organizer and the home court with the site safety principle of the booth declaration, service provider have rights to forbid the construction, inform the site safety principle in the first time and and inform the raw space exhibitor to stop the give first aid in the event of accidents with injuries. corresponding erection activities. 7. All raw space exhibitors or third-party exhibition 4. During the construction, raw space exhibitors or stand erection and construction company principles third-party exhibition stand erection and construction have an obligation to conduct the check and necessary companies shall not conduct the construction in the safety education and construction safety reminding public area or others’ booth area and around or on the before construction everyday, and shall reinforce the surface of the communal facilities. In the event that reminding and safety attention cuing to builders the construction causes the blocking of the adjacent especially when the outdoor construction is affected exhibition stand or damage to exhibition facilities, the by weather factors. All builders shall wear safety construction shall be stopped in time. The organizer helmets and store tools in the personal tool bags, aloft and the home court service provider shall require working personnel shall correctly use safety belts, and paying as the set price in accordance with the for builders who fail to perform in accordance with exhibition management provisions and the damage
- 40 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011 the above standards, the organizer and home court 13. In order to ensure the order of the exhibition and service providers have rights to forbid the the reasonable performance of the move-in and construction. move-out plan, the raw space exhibitors and third-party exhibition stand erection and construction 8. Before the construction everyday, builders shall companies have obligations to store erection materials conduct the performance check and necessary test to and other articles in the area not obstructing the the construction equipment and operating tools. passing of exhibition vehicles, for erection materials Builders shall receive the strict management during and articles occupying or stacking on the road for a the construction period everyday, and are forbidden to long time, the organizer and the home court service conduct the construction with illness or tiredness and provider have rights to require the home court service over the bearing capability of body or behavior, such provider to clean and move away in time in the as intemperance, etc. For the night outdoor condition that the reminding and notice for many construction, builders shall adopt enough lighting and times are ineffective, the costs incurred shall be borne security measures, and perform the alternate rest in by the material and article owners. accordance with the construction time. Smoking is strictly forbidden on construction site. 14. Erection material transport vehicles shall arrive on time and exchange for the corresponding certificates Safe operation management in accordance with the exhibition arrangement and 9. The site operation must comply with and accord removing plan of the home court service provider and with provisions for fire management released by the designated transportation service provider, enter Beijing City Government, and the construction site and leave according to prescribed routes, keep the shall be equipped with the fire-fighting equipment, lower speed during the traveling, pay attention to and forbid the fire working, gas welding and cutting dodge and bear off pedestrians and communal operation. For other construction activities causing facilities, and shall not pass through other raw spaces. flakes or fire hazards, the construction must be During and after the loading and unloading vehicles, conducted within the specialized range after obtaining vehicles shall keep the running condition, and drivers the authorization of the organizer, the home court shall not leave for a long time without reason. After service provider and the exhibition manager. finishing the cargo handling, vehicles shall leave the court quickly, in order to avoid staying long or 10. For construction contents related to the connection blocking other vehicles. of water and electricity, the operation must be conducted by professional technicists with the 15. When involving in hoisting, transferring and corresponding work type, and the whole operation construction operation of exhibition stand with over process must accord with provisions for management 2m height, raw space exhibitors and third-party and use of exhibition facilities, and receive the exhibition stand erection and construction staffs shall supervision and check of the home court service rent forklifts or wheeled cranes from home court provider. logistics suppliers in advance, and rent the aerial working platform equipment from the home court 11. The site construction contents shall not involve in service provider. For the behavior of taking with operations using hazardous materials or taking forklifts or wheeled cranes by bike, the organizer has hazardous materials as the fuels and construction rights to forbid entering and operating on the basis of objects, the scope of hazardous materials includes provisions for exhibition security management. flammable, inflammable, explosive, corrosive or radioactive materials. All fuels shall be independently 16. Raw space exhibitors and third-party exhibition delivered and stored as requirements of the organizer stand erection and construction companies must and the home court service provider, and shall not be submit the inflammable and explosive hazardous stacked with other erection materials. materials which are not used up after completion of exhibition arrangement to the designated 12. The site construction operation shall be far away transportation service provider for central storage, and from the stacking area of inflammable materials in shall not store in the raw space area on account of raw spaces. safety, in the event of discovering such conditions, the
- 41 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011 organizer and the home court service provider have and construction companies are forbidden conducting rights to require home court logistics suppliers to the paint spraying work in a large area. The paintwork transport to the designated storage area, and the is only limited to the scope of ground construction, related costs shall be borne by raw space exhibitors or and builders can not take with paints to conduct the third-party exhibition stand erection and construction aloft work. companies. 21. During the paintwork, the area with good 17. When involving construction operation contents atmospheric conditions shall be selected, operators with possible hidden dangers or other operation shall adopt enough protective measures, conduct the contents needing the exhibition manager to confirm in isolation work, evacuate and remind the passers-by advance (such as, indoor hoisting points, outdoor around the operation area, and use paint materials in anchoring, and other operations), raw space exhibitors line with national environment protection standards, or third-party exhibition stand erection and and for the condition of causing other peripheral staffs construction companies must put forward the discomfort due to paint materials not complying with corresponding application to the organizer and the national environmental protection provisions, the home court service provider, can conduct the organizer and home court service provider have rights operation after getting the due authorization, and must to require the operation to temporarily stop. ensure that the operation can be restored to the state 22. After the paintwork, the exhibitors must carefully before renting after dismantlement. protect the surrounding environment, shall not directly 18. After the exhibition opening, raw spaces shall conduct the spray painting or painting work to the arrange at least one third-party exhibition stand spraying objects under the condition of no protection, erection and construction company staff and one and shall pave shelter materials around the professional electrician to be on duty, so as to ensure construction objects, so as to avoid the paint that the corresponding erection problems can be overflowing; shall not dump or abandon the waste solved by the specially-assigned person in the first paint, conduct the paint spraying work on the outer time during the exhibition period, and keep the timely surfaces of the communal facilities or exhibition contact with the home court service provider, in the facilities and paintwork near the heat source, and store event that the home court service provider can not other hazardous materials or open fire within the contact the responsible person on duty, the paintwork scope. For the condition of causing paint corresponding result shall be borne by the person, and spots on communal facilities or exhibition facilities any incurred compensations for damage shall be and the ground, the organizer and the home court deducted from the special decoration erection cash service provider have rights to require the raw space pledge. exhibitors or third-party exhibition stand erection and construction companies to clean and recover, and to 19. After the exhibition opening, raw space exhibitors deduct the special erection cash pledge as required and third-party exhibition stand erection and and pay for the corresponding loss. construction company staffs shall not adjust and modify the erection except for special circumstances, High-altitude work management and shall notify the organizer and the home court 23. All construction operations over 2m are defined as service provider in time for quick completion and the high-altitude work by the organizer, therefore, all adjustment after exhibition closing in that day in the aloft work shall comply with provision for event of such requirements, and the corresponding management of high-altitude operating personnel and overtime pay shall be borne by the applicant. technical regulations of Technical Code for Safety of Paintwork management High Altitude Operation of Building Construction JGJ80-91. 20. During the site construction operation, the application range of paints is only limited to the 24. In order to further strengthen the high-altitude temporary painting make-up work of exhibits or work management and ensure the personnel safety, the erection materials in a small area, and raw space exhibition high-altitude work can not use ladder exhibitors and third-party exhibition stand erection stands over 2m or other simple lifting equipment, the
- 42 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011 erection and construction of all exhibition stands shall 29. The outdoor construction operation shall pay rent high-altitude work platforms and professional attention to the sheltering and protection of erection lifting equipment to conduct the high-altitude work, materials, and glass decorative materials in a large and for builders who violate the above provisions to area shall be marked with warning marks, so as to use the high-altitude equipment below standard, the avoid causing the personnel damage. After the organizer and the home court service provider have construction everyday, the unfinished part shall adopt rights to forbid the operation, and stop the similar necessary sheltering and protection, so as to prevent operation before obtaining the qualified equipment. falling or losing.
25. High-altitude work contents involved in the indoor 30. Because of windiness and drying in autumn in hoisting point suspension shall firstly obtain the Beijing, erection materials stacked outdoors shall pay confirmation of the exhibition manager on hoisting attention to fire protection, erection materials shall be points and suspenders, and be conducted under the separately stored with other equipment using oils or assistance and management of the home court service other dangerous inflammable materials, and the provider, any indoor hoisting point suspension fire-fighting equipment shall be equipped during the operations arbitrarily conducted without permission exhibition arrangement and removing periods. are forbidden, and meanwhile builders shall not 31. In consideration of features as windiness and conduct the hoisting point suspension or bear load drying in autumn in Beijing, erection materials suspension on other pavilion structures or facilities. stacked outdoors and the underway construction 26. The high-altitude work process shall avoid the operation shall pay attention to the influence and personnel overlapping and alternate work, and passing damage of the strong wind, the organizer and the on tools through throwing or tossing between home court service provider shall inform raw space personnel is forbidden. For the installation of glass exhibitors and third-party exhibition stand erection curtain walls or large-sized construction materials or and construction companies of the weather in tome structural components involved in the high-altitude according to the weather forecast, and in the event of work, raw space exhibitors and third-party exhibition weather forecast for strong wind, the construction stand erection and construction companies shall plant shall immediately adopt the following measures: conduct the people restriction in the operation area, set sheltering and protecting erection materials, up necessary warning signs and restrict the people conducting the strengthening and windproof treatment from passing through the operation area, and appoint to the finished and unfinished exhibition stand the specially-assigned person to ease the surrounding construction parts, so as to avoid casualties or order and remind passers-by. damages caused by falling.
27. In the condition of bad weather or insufficient 32. When the wind power reaches to a certain strength, lighting, any high-altitude work operations are the organizer and the home court service provider forbidden, and the organizer and the home court have rights to adjust and temporarily stop the service provider have rights to require the raw space exhibition arrangement and removing schedule and exhibitors and third-party exhibition stand erection flow in accordance with weather factor, and after and construction companies to conduct the necessary finishing necessary protection and strengthening, raw protection and marking to the unfinished high-altitude space exhibitors and third-party exhibition stand work parts. erection and construction companies must stop all operations and constructions in accordance with the 28. All tools brought by staffs shall be stored in too corresponding notice, and all outdoor construction bags with tight openings, so as to avoid the occurrence operation of builders, and evacuate staffs to the safe of high-altitude falling, and builders shall immediately area. stop the high-altitude work in the event of discomfort or tiredness due to intemperance or smoking before 33. In the event of rainy weather, raw space exhibitors and during the high-altitude work. and third-party exhibition stand erection and construction companies shall conduct the Outdoor operation management corresponding adjustment and slowdown to the
- 43 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011 construction contents and schedule, and when the failing to recover, the materials shall be regarded as rainfall reaches to a certain strength, the organizer and trashes left on exhibition stands, and be conducted the the home court service provider have rights to adjust corresponding deduction in accordance with the the temporarily suspend the high-altitude work management system for special erection cash pledge. activities in accordance with weather factor, so as to Construction waste management avoid damages to staffs caused by wet and smooth high-altitude work construction ground. 38. At various stages of exhibition arrangement and removing, raw space exhibitors and third-party 34. During the night outdoor construction operation, exhibition stand erection and construction companies raw space exhibitors and third-party exhibition stand have obligations to recover, clean and transport erection and construction companies shall reasonably erection wastes produced during the exhibition arrange the construction contents in accordance with arrangement and removing, and ensure that no lighting conditions and effects, and in the condition of erection wastes are stacked or abandoned to occupy insufficient lighting, any construction operations with the road in the public area around the raw spaces, the potential safety hazards or high difficulty are recovering, cleaning and transporting frequency shall forbidden, including but not limited to the material not be subject to the standard of not influencing the hoisting, installation of glass curtain walls, other surrounding public area for a long time, in the event of high-altitude operations, etc. not timely recovery, cleaning and transportation, Dismantlement operation management causing long-time stacking and occupying after being abandoned, the organizer, the home court service 35. The dismantlement operation must be conducted provider and the exhibition manager have rights to after the beginning of specified exhibition removing require the professional housekeeping company to time by the organizer and the home court service clean, and the cleaning costs shall be deducted from provider, stop the running of all exhibition stand the special erection cash pledge. operation facilities before starting dismantlement, and conduct the operation after evacuating all staffs in the 39. At various stages of exhibition arrangement and exhibition stands. removing, raw space exhibitors and third-party exhibition stand erection and construction companies 36. The dismantlement operation must be conducted have obligations to maintain the natural environment in strict accordance with the corresponding in and around the exhibition area, including but not dismantlement flow, ensuring the safe and orderly limited to water quality, soil, air, etc., especially the completion of the dismantlement operation, and shall produced erection wastes shall not cause the influence not conduct the violent dismantlement, brutal and damage to the natural environment, and in the dismantlement or any other dismantlement in event that erection materials may have damage improper flow. All exhibition stand materials and possibility, the materials must use the independent and components shall not adopt such manners as safe sealed packages for separate treatment. In the overturning in the whole piece or forced pulling down, event of similar phenomena of influencing and and the high-altitude dismantlement operation process damaging the environment, the organizer, the home must ensure that no staff remains or no materials are court service provider and exhibition manager have stacked under the dismantlement. rights to require the responsible objects to restore the 37. During the dismantlement operation, various environment, and deduct the special erection cash liquids or materials which are not used up or pledge, and in the event that the cash pledge fails to abandoned shall no be dumped or left behind, all completely offset the compensation amount, the similar materials shall be recovered by raw space organizer has rights to continually demand exhibitors and third-party exhibition stand erection compensation. and construction companies, and in the event of
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Required for raw space 4-7 Construction staffs work permit application table Table deadline: Sep. 30, 2011
Please post back this attached table to Exhibitor name: Booth no.: Beijing GISACA Exhibition Beijing Shuangtong Exhibition Co., Ltd. （Indoor Space） Co.,Ltd.（Outdoor Space） Indoor□ Add ： 1405 South Office Add：Room 2301,Building 3, building ， NewWorld Jinqiujiayuan,No.6 Zhicun Outdoor□ Center,No.3 Chongwenmen Wai Rd,Haidian People to contact: Street, Beijing 100062,China Dist,Beijing,100088,P.R.China Contact：Wangshui Contac：Fang Liwei(1861881148393) Zhang Rong Yu Shujin(13910387940) Tel.: Tel：010-84790199 Xi Jingjing(135201543676) Fax：010-84794020 LiJiawei (13051303555) Tel：18618148393 Email：[email protected] Fax：010-82071356-810/811 Fax: Email：[email protected] Construction staffs work permit: 1. The work permit of the construction staffs shall be divided by color in different regions. It is blue for indoors and green for outdoors. If the exhibit producer serves the exhibitors both indoors and outdoors, the permit shall be gone through in the host service provider where the construction area is larger and affixed with the filing seal in another service producer. The filing seal may be gone through when withdrawing the permits and every construction permit costs RMB 25 Yuan. 2. When going through the work permit for the construction staffs when reporting, the staff list shall be provided and for every person, a one-inch ID photo without head coverings shall also be submitted. On the back of the photo, the corresponding name of the staffs shall be written. The on-site project manager, on-site construction principal, electricity principal and staffs on duty after exhibition begins shall be particularly noted and the contact way and copy of ID card shall be also provided as the filing materials of the official. 3. The permits can not be lent or sold to others. If such phenomenon is found, the organizer and official are entitled to deduct the special installation deposit in accordance with how serious it is. 4. If the permits are lost, please contact the office of the on-site official to register it again. The objectives are just limited to those who have been recorded and filed in the original registration. If the applied post-registered information is inconsistent with that of the original record, the official is entitled not to go through. The post-registration and withdrawal shall be charged as the new permits. 5. All permits shall be withdrawn one day before the approved (it is limited to the booths of setting up exhibition in advance) and regulated exhibition installation day. The specific withdrawal places shall be notified when reporting.
Item Name ID Item Name ID 1 9 2 10 3 11 4 12 5 13 6 14 7 15 8 … …… ……
- 45 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011
4-8 Application for beforehand move-in Optional
Table deadline: Sep. 9, 2011 Please send back this attached table to Exhibitor name: Booth no.: Beijing GISACA Exhibition Beijing Shuangtong Exhibition Co., Ltd. （Indoor Space） Co.,Ltd.（Outdoor Space） Indoor□ Add：1405 South Office Add：Room 2301,Building building, NewWorld 3,Jinqiujiayuan,No.6 Zhicun Outdoor□ Center,No.3 Chongwenmen Rd,Haidian People to contact: Wai Street, Beijing Dist,Beijing,100088,P.R.China 100062,China Contac：Fang Liwei(1861881148393) Contact：Wangshui Yu Shujin(13910387940) Zhang Rong Xi Jingjing(135201543676) Tel.: Tel：010-84790199 Li Jiawei (13051303555) Fax：010-84794020 Tel：18618148393 Email：[email protected] Fax：010-82071356-810/811 Fax: Email：[email protected]
Our Company need move in the pavilion in advance and agree to pay for related charge in accordance with the charging standards of moving in the pavilion,
Date to move in the pavilion in advance:
Booth no.:
Charging standards to move in the pavilion in advance Yuan RMB/exhibition installation period/exhibitors
Time to move in the pavilion Oct. 8-11 Oct. 3-7 Move in the pavilion before Oct. 3
Charging standards 20,000.00 35,000.00 50,000.00 z Note: 1. As for the exhibitors moving in the pavilion before Oct. 3, the organizer shall, in accordance with declaration, arrange the time uniformly. This table is not applicable for the overtime work in the formal exhibition installation period. 2. The exhibitors moving in the pavilion in advance shall provide a detailed installation plan. 3. As for the exhibitors moving in the pavilion in advance, the overtime operation is forbidden in this period. 4. As for exhibitors who fail to withdraw from the pavilion as stipulated, RMB 10,000 Yuan shall be charged for every exhibitor as one day is delayed. 5. Exhibitors moving in the pavilion in advance shall be under various safety managements and supervision of the organizer, official and management staffs of the pavilion. The construction activities of moving in the pavilion in advance shall be stopped if the operations infringe upon the regulations or have potential safety hazards.
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4-9 Work overtime application table Optional
(On-site declaration) Please send back this attached table to Exhibitor name: Booth no.: Beijing GISACA Exhibition Beijing Shuangtong Exhibition Co., Ltd. （Indoor Space） Co.,Ltd.（Outdoor Space） Indoor □ Add：1405 South Office Add：Room 2301,Building 3, building,NewWorld Center,No.3 Jinqiujiayuan,No.6 Zhicun Rd,Haidian Outdoor□ Chongwenmen Wai Street, Dist,Beijing,100088,P.R.China People to contact: Beijing 100062,China Contac：Fang Liwei(1861881148393) Contact：Wangshui Yu Shujin(13910387940) Zhang Rong Xi Jingjing(135201543676) Tel：010-84790199 Li Jiawei (13051303555) Tel.: Fax：010-84794020 Tel：18618148393 Fax：010-82071356-810/811 Email：[email protected] Fax: Email：[email protected]
Our company needs to work overtime in the following period and agree to pay for the relevant fee in accordance with the overtime charging standards,
Time:
Booth no.:
Overtime charging standards Yuan RMB/hour/exhibitor Time 17：00——24：00 24：00——8：00 on the next day Region bucket
Indoor 1,000 2,000
Outdoor 1,000 2,000
z Note: 1. The above prices are just the fee for overtime work in the formal exhibition installation and exhibition dismantling periods. The construction with the motive power by self is still applicable for this standard. Moving in the pavilion in advance and postponed setup are not applicable for this standard and shall be independently declared to the organizer. 2. The application for overtime work shall be declared before 3 p.m. on the same day. Being overdue shall not be approved. Please declare it to the official and pay for relevant fee. 3. Overtime period for free: one day before the exhibition begins (Oct. 17) 5 p.m. – 10 p.m., the concluded day 5 p.m. – 10 p.m. 4. The organizer, official and management staffs of the pavilion are entitled to stop the overtime work which is not approved. In the overtime operation, the raw space applying for the overtime work shall be under the various safety managements and supervision of the organizer, official and management staffs of the pavilion. The construction activities of overtime work shall be stopped if the operations infringe upon the regulations or have potential safety hazards.
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Required by the raw space 4-10 Letter of commitment on the construction safety (Required before the exhibition installation and please submit the copy to the official for filing when reporting)
The construction unit hereby shall promise to strictly abide by the regulations as follows in the exhibition installation/exhibition dismantling period of this exhibition:
1. Earnestly implement the guidelines and policies on safety production and fire protection issued by the State, Beijing Municipality and superior labor protection and safety production competent departments and strictly carry out laws, rules and regulations on the labor protection.
2. The stands shall be approved by the State Grade One registered structural engineer. The construction and installation of the stands shall comply with the public laws and regulations, relevant standards of the building design departments and regulations of the cooperation articles of the organizer. The behaviors shall not affect the building structure and utilization safety. The construction of the stands is forbidden to transfer to units without qualified construction qualification. The construction staffs are forbidden to undertake work irrelevant to the stand construction. Building materials complying with the standards of the State, regulations of the safety of the venue and requirements of the organizer shall be used instead of decorative materials and facilities which are eliminated in the formal decrees by the State.
3. Regularly conduct safety production training education on the construction staffs, who shall have the corresponding work permit. The construction staffs entering into the exhibition hall in the exhibition installation and exhibition dismantling period shall wear safety helmets; the safety helmets shall be prepared by self. As for staffs not wearing the safety helmets, it is understood that the organizer, official and security guards of the exhibition refuse to admit. We will always supervise the construction staffs to abide by construction safety operation regulations, take necessary safety protection and firefighting measures as stipulated and be responsible for the daily safety examination and supervision.
4. Construction staffs working above 2 meters shall be qualified in the physical examination and have the high-altitude work permit or corresponding qualification certificates. The construction staffs shall have a firm risk and danger consciousness. Before operating in the high altitude, they shall wear safety helmets and safety belts as stipulated and earnestly examine the operation tools (such as scaffolds, footboards and ladder stands, etc.) to meet the requirements of the safety regulations. Rails and warning signals shall be set up in the dangerous region with lifting construction. When working in the high altitude, the construction staffs shall always abide by the safety regulations and systems and sufficient lights shall be equipped at night. Please pay close attention to the weather when conducting lifting construction in the high altitude and stop the work in case of bad weather and take fixed, stable and protective measures on lifting components and machineries. The materials shall be cleared after the construction is accomplished. We shall assume all the liabilities and consequences incurred hereby in case of safety problems.
5. In the construction period, we will abide by the Fire Prevention Law of The People's Republic of China and regulation on the firefighting safety of Jiuhua International Conference and Exhibition Center and strictly carry out firefighting and anti-explosion systems. Smoking is forbidden in the pavilion; combustible, flammable, corrosive and dangerous materials are prohibited to carry in the pavilion; the strong-light lighting equipments using radioactive materials and without external coverings are forbidden; the compressed containers moving in the
- 48 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011 pavilion shall be equipped with safety devices and meet relevant safety standards to ensure the safety of transport and storage of the container; naked fire, temporary gas lights, electric stoves and welding are forbidden in the venue. Firefighting equipments are prohibited to move and private safety equipments are forbidden. More than one escape ladder channel beyond the deep stand shall be set up in the multi-layer stands to ensure the escape line is less than 25 meters and it is smooth without obstacles. The firefight channels, safety channels and public pavements in the pavilion shall be guaranteed to be smooth. In case of fire, no matter it is big or small, the fire alarm shall be started to struggle to put out or control the fire. At the same time, all the materials nearby shall be withdrawn. When infringing upon the above cases, the units shall assume all the liabilities and consequence incurred hereby.
6. We shall, in accordance with various operation and utilization regulations in the venue of Jiuhua International Conference and Exhibition Center, conduct construction and operation and obey examination and supervision of the organizer, official and staffs in the pavilion in the construction process.
7. Keep buildings, structure, facilities, equipments and accessories in the venue clean and complete in the construction period. In case of damage or pollution, it shall be restored or compensated in accordance with the administrative regulations on facilities of Jiuhua International Exhibition Center.
8. As for actions infringing upon the above regulations, the construction units shall be willing to be dealt with by Beijing Jiuhua International Exhibition Center, organizer, official and security guards of the exhibition and assume all the liabilities.
Exhibitor name: Booth no.:
Seal of the construction unit: Signature of the legal representative and appointed safety principal by the legal representative of the construction unit:
Signed time:
The construction safety responsibility document is entered into in two originals, one copy of which shall be submitted to the official for filing and another shall be kept by the construction unit for filing. The letter of authorization of the appointed safety responsibility document of the legal representative shall be provided if it is not signed by the legal representative.
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4-11 Package Booth Application form-Indoor Raw Space Optional
Deadline: September 9th,2011
Please send back the form to Exhibitor： Booth No.：
Beijing GISACA Exhibition Co., Ltd. （Indoor Space） Add：1405 South Office building，NewWorld Center,No.3 Chongwenmen Wai Street, Beijing 100062,China Contact： Contact：Wangshui Zhang Rong Tel：010-84790199 Phone： Fax：010-84794020 Email：[email protected] Fax：
We will select the Package and authorize the provider to finish the process.
Package A Price: 340 yuan/sqm (min 18sqm) Package B Price: 380 yuan/sqm(min 18sqm)
Package C Price 420RMB/sqm (min 36sqm) Package D Price 420RMB/sqm (min 36 sqm)
z Note： 1.The price is include construction management fees. The guarantee deposit will be for the provider account. The drawing have been approved.
2.The service is for raw space only.
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OVERSEA EXHIBITORS SHIPPING GUIDELINE & TARIFF
Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011
GUIDELINES ON FREIGHT FORWARDING ARRANGEMENTS We have appointed COSCO logistics Beijing Co., Ltd. as the Official Freight Forwarder and On-site Handling Agent for 2011 Beijing International Construction Machinery Exhibition & Seminar (BICES’ 2011). The event will be held at Jiuhua International Exhibition Center Beijing from Oct. 18 to 21, 2011.
They are pleased to have this opportunity once again to render their services to all exhibitors participating in this exhibition. Their comprehensive range of services includes customs clearance, inland transportation, on-site handling, and return arrangements, all of which operated by their fully equipped and experienced team.
This Shipping Guideline will assist your preparations for adequate and timely dispatch of your exhibits to the exhibition. We advise you to read carefully over all points in this guideline in conjunction with the Exhibitor’s Manual issued by us.
Failure to comply with the instructions and the deadlines stipulated in this guideline will cause unnecessary delays in clearance and delivery, and may lead to additional expenses being incurred. Please do not hesitate to contact them or us if you have any inquiry or need any detailed shipping information.
We wish you every success in this exhibition and look forward to meeting you in Beijing.
Yours faithfully,
Organizer of BICES’2011
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1. COMMUNICATIONS
You are kindly requested to address all your correspondence to: COSCO LOGISTICS BEIJING 4/F., Block A, Lucky Tower, NO.3 North Dongsanhuan Road, Chaoyang District, Beijing, China Tel: 0086-(0)10 84688867 MOBILEPHONE: 13801223389 Fax: 0086-(0)10 84688866 Ctc: Wen Xiaobin E-mail: [email protected]
2. CONSIGNMENT INSTRUCTION
All shipments must be consigned ‘’Freight Prepaid’’ to the following consignee: Cosco Logistics Beijing Air Freight (Beijing Capital Airport) Consignee: COSCO INTERNATIONAL AIR FREIGHT CO.,LTD 4 / F., Block A, Lucky Tower, No.3 North Dongsanhuan Road, Chaoyang District, Beijing, China.
Notify: 2011 Beijing International Construction Machinery Exhibition & Seminar
Contact: Wen Xiaobin Tel:0086-010-84688867 / 13801223389 Sea Freight (Xingang port) Consignee: COSCO LOGISTICS BEIJING 4 / F., Block A, Lucky Tower, No.3 North Dongsanhuan Road, Chaoyang District, Beijing, China.
Notify: 2011 Beijing International Construction Machinery Exhibition & Seminar
Contact: Wen Xiaobin Tel:0086-010-84688867 / 13801223389
Kindly Reminder: 1.If exhibitors do not consign their shipments strictly in accordance with the above Consignment Instructions, they must bear all the responsibilities and accumulated expenses arising thereof (e.g. delayed pick-up & delivery of the exhibits and/or the extra fees for special release of the exhibits by ocean shipping companies etc.).
2. For sea freight, exhibitors should instruct shipping companies to release shipments at Xingang CY, not Beijing CY or CFS. This can avoid complications created by customs procedures. Due to the complicated procedures in Customs clearance and picking up of cargo at Xingang sea terminal, exhibitors are strongly advised not to arrange LCL (less-than-container-load) shipment to Xingang. If exhibitors insist on doing so, they must be prepared to receive their exhibits late and to pay extra terminal charges and agency fee.
3. Master AWB only is preferred. However, if master & house AWB have to be issued meanwhile, pls show the consignee as instructed above. The organizer, exhibition name, exhibition hall or your branch office (if any) should not be showed as the consignee. Otherwise, exceptional storage and charges will be put to exhibitors’ account.
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4. Once shipment is made, please advise us by fax or e-mail of shipment details including:
* Number of packages, volume and weight of the shipment; * Dimensions and weight of each heavy and oversized package; * Estimated date of departure and arrival; and a) For sea shipments -- name of vessel, ocean B/L number (vessel name and B/L number for second carrier, if any) b) For air shipments -- MAWB number, flight number (HAWB number, if any)
3. TIME SCHEDULE AND RELEVANT DEADLINE
The schedule for opening of Exhibition 18 th Oct. to 21st Oct. 2011 Move-in of Exhibition 13th Oct. to 17th Oct. 2011 Move-out of Exhibition 21st Oct.2011-22nd Oct.2011 (From 1st Oct to 7th Oct will be the official vacation of P.R.China)
(1).Shipment Deadline *Cargo arrival at Xingang Port --- before 1st Oct, 2011 *Cargo arrival at Beijing Capital Airport --- before 7th Oct, 2011
(2).Shipment documentation *Declaration Forms (see attachment) reaching us --- 20 days before cargo arrival *Bills of lading or AWB and other shipping documents reaching us --- 10 days before cargo arrival
(3). Outbound and account deadline *Inbound charges reaching our bank account --- before the exhibition move-in day Outbound charges reaching our bank account--- before the exhibition move-out day. *Cargo disposal notification to us ------before 17th Oct, 2011 *Empty package returning to stand and cargo delivery to storage area ------after 17th Oct, 2011
The above time schedule and relevant deadlines for documents, information, exhibits and payment must be rigidly observed and we will not be responsible for any consequences due to the late arrival thereof.
4. DOCUMENTATION
Documents needed for customs clearance and other procedures: *Declaration Form (see attachment) --- 3 copies * Commercial invoice --- 1 copy * Ocean bill of lading --- 1 original and 1 copy * Insurance policy --- 1 copy * Quarantine and/or fumigation certificate: For wood packing, the IPPC （International Plant Protection Convention） Mark should be put/stuck on both sides of the outside package; For non-wood packing, a letter of Declaration of Non-Wood Packing Material should be submitted (1 original and 1copy)
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Declaration Form for Temporary Import Exhibits (Form 1, attached) It is the most important document for Customs clearance and inspections. The content in the form should be the same as that of the proforma invoice and packinglist if any. Thus every exhibitor must submit this form to appointed official forwarder of BICES’2011 without exception. A detailed description of exhibits, including major components, materials, series / model number and specification etc. must be accurately declared on the list. Catalogs, audio/video materials (the total amount of CD/VCD/DVD should be less than 200 pieces), gifts must also be specified with exact quantity and price. HS CODE of exhibits is required also. Kindly please be advised that customs clearance would be delayed without the a.m. necessary info. z Note: A). the price declared to customs has no relation with insurance value but duties and value- added tax would be levied accordingly if exhibits to be sold in China. If Customs find out that the exhibits packed inside the cases are different from those declared on the Declaration Form for Temporary Import Exhibits during clearance, fines will be very heavy. Exhibitors should fill in the form faithfully and be liable for any consequences due to the violation of Customs regulations. To fill out the form, please use one page for one package. If the kinds of exhibits in one package exceed 10 items, please continue on a new page. We recommend exhibitor to bring along a copy of Form 1 on-site for reference. B).according to China customs’ rule, exhibitor must provide certificate issued by Radio Administration Bureau for your exhibits that have radiation function. C). Exhibitors must declare the material of each exhibit items on the Declaration Form (especially for stand fitting materials.E.g. made by plastic; wooden; iron; steel; metal or other material, etc) in order to identify the HS code numbers for input the Customs Data.
5. Publicity Materials & Souvenirs – Censoring & Customs Duty
A. Censoring
It is stipulated by the Chinese Government that:
'Imported advertising and technical information materials are allowed for display or use at exhibition only after they have been presented beforehand to Customs for censoring and approved to use.' Such kind of stuffs include CD/VCD/DVDs, films, lantern slides, recording tapes, video tapes, records, pictures, maps, directions, brochures and small souvenirs. Pls be advised that the quantity for each exhibitor should not exceed 200 pieces.
Therefore, if you are delivering any publicity materials or souvenirs together with your exhibits, please additionally send 2 pieces of each to appointed official forwarder by courier or submit them to on-site staff so that appointed official forwarder can arrange the customs censoring in advance.
B. Customs duties for souvenirs
Please note that Customs may levy duties on those give-away / distribution items like souvenirs especially the comparatively expensive ones like clocks, watches, knifes, calculators (Import permit is especially required for calculator), fountain pens, small vehicle models etc. Hence, the appointed official forwarder will collect Customs deposit, which is equal to import duty and value-added tax, from the exhibitor. Extra amount will be refunded to exhibitors after the official notification from Customs has been received In addition, Customs handling fee of RMB700/consignment will be charged by appointed official forwarder. For further information, please inform appointed official forwarder what exactly your souvenirs are and appointed official forwarder will reply to you promptly.
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C. Taiwan in Specification
When Taiwan, Macao or HongKong is to be mentioned on your catalogues or advertising materials, please avoid using any expression which may cause the Customs to misinterpret that they are in a position of an independent country.
6. HAND-CARRIED EXHIBITS
Exhibitors with small enough exhibits can hand-carry them to the exhibition, although they must go through the Red Channel and should declare to the customs at the Beijing Capital Airport that their hand-carried items are for exhibition purpose. If the hand-carried items are detained by the customs at the airport, exhibitors should hand over the Detention Receipt and Declaration Form (duly filled out) to our staff at the exhibition site to arrange pick-up of the exhibits from the airport. Exhibitors arriving late with hand-carried exhibits should be prepared that the customs formalities and pick-up procedures may take up one to two days. In addition, exhibitors must fax or e-mail us their Declaration Form of hand-carried exhibits (including number of packages, weight, measurement, description and value of the exhibits) beforehand. Charges for arranging the above procedures will be collected at the exhibition site.
These hand-carried exhibits will be returned to overseas as a shipment after the exhibition. However, if exhibitors intend to hand-carry them back, these exhibits must be supervised to the airport by our staff due to the requirement of customs, and those under ATA carnet will be treated the same way.
7. PACKING OF EXHIBITS
Exhibitors shall be responsible for the consequences of improper packing.
A. Protection against Damage and Rain
As the exhibits are repeatedly loaded and unloaded during transportation, shocking/bumping will sometimes be inevitable. Moreover, exhibits will be placed outdoors many times, including open-air storage at the exhibition center before and after the exhibition. Therefore, exhibitors must take necessary precautions against damage and adverse weather conditions, especially when the return exhibits are to be packed with used packing materials (the case as well as aluminum foil, plastic covers etc would have been damaged already during unpacking). Appointed official forwarder will not assume any responsibility for the damage.
B. The Case
The case must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be suitable for repacking and for return movement after the exhibition. Therefore, we recommend the cases are so constructed that the sides jointed by bolts rather than by nails or screws which is especially important for the heavy exhibits. This will prevent the case from being damaged during unpacking and will save considerable time. Packing in cartons is not considered suitable for repeated handling, especially for valuable or delicate items.
8. HEAVY AND /OR OVERSIZED EXHIBITS
Exhibitors who have heavy and/or oversized exhibits (i.e. individual package / pieces weighing more than
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6000kgs and/or its volume being over 5 cbms) must be on-site all the time during the move-in and move-out periods in order to direct the operation of unpacking, positioning, and repacking of the exhibits. If any manpower, a crane, a forklift, a truck, or a trailer is required for assembly of an exhibit, including removing its wooden base during move-in period or for disassembly of the exhibit, including padding its wooden base during the move-out period, exhibitors should send their requirements to appointed official forwarder in advance. A quote will be given after receiving your inquiry. A detailed layout of exhibits should also be submitted to appointed official forwarder for better on-site operations. If no layout has been submitted or no instruction is given, exhibits will be delivered and placed arbitrarily on the stand. Extra expenses will be levied if exhibitors request any repositioning of the exhibits thereafter.
It is imperative to mount the heavy exhibit firmly on a sturdy base with skid in order to protect the exhibit while being hoisted and positioned. Cases for heavy exhibits should be so constructed that the sides are jointed by bolts rather than by nails or screws. This will prevent the cases from being damaged during unpacking and will save considerable time, especially during the exhibition closing. Please mark the “front side” of the cases clearly to ensure correct positioning.
The dimension of main freight entrance of Hall: 360cm * 420cm The Floor-loading capacity (kg) =10,000kg/sqm
9. QUARANTINE INSPECTION REQUIRMENTS
A.The quarantine law of China stipulates that all import exhibits loaded in full containers (including their packing materials) must be treated sanitarily upon their arrival at China.
Only non-wood packing materials and wood packing materials with IPPC MARK will be allowed to enter China.
B. According to the regulations of the Quarantine Authority, all the wadding (materials) inside the packages must be new, nonpoisonous, harmless and standardized. Otherwise, the exhibits will not be allowed for display on the stand.
C. Foodstuffs, animals, plants and their products.
All forbidden to be entered.
z Note: Regulations disobeyed or Insects found, exhibits will be destroyed or returned directly and all the charges and fines will be paid by exhibitors themselves. For return shipments after exhibition, exhibitors should confirm in advance all quarantine requirements with your forwarders at destination and arrange the procedures accordingly.
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10. MAKING ON THE CASE
The following must be painted on two opposite sides of each case:
BICES’2011, BEIJING CHINA c/o COSCO LOGISTICS BEIJING
Net Wt. Kgs Exhibitor Company Name
Gross Wt. Kgs Stand No.
Dimensions L x W x H = CBM Case No. of
Please also show the front side and gravity center if any.
11. CUSTOMS CLEARANCE IN CHINA
Based on the accurate and complete declaration form of exhibits, the appointed official forwarder will go through Customs formalities for exhibitors. But on some occasions, the presence of exhibitors will be required. As Customs require the official forwarder to be responsible for the control of all exhibits, exhibitors should not allow their exhibits to be taken away from the show ground without prior arrangement with Customs through appointed official forwarder.
12. Unpacking and Repacking of Exhibits
The appointed official forwarder will assist exhibitors in physical unpacking and positioning of exhibits. Exhibitors, however, must supervise and be responsible for these operations. For this purpose, a responsible representative of the company must be available on-site during move-in period. Similarly, during exhibition closing, exhibitors must also supervise the dismantling and repacking of exhibits, especially for delicate or heavy equipment, as these operations will be carried out at exhibitors' risk. When exhibits are repacked with used packing materials, the packing is regarded as no longer suitable to protect the equipment against damage/moisture compared with the original. Exhibitors shall therefore bear the responsibility for the consequences arising there from.
13. Closing of exhibition
The following documents will be distributed to exhibitors before exhibition closing: a) A copy of the Declaration Form previously submitted to us b) A form of Instructions for Disposal of Exhibits c) Packing List of Exhibits to be returned The appointed official forwarder will start to return empty cases from storage area to stands on the evening of the closing day. Exhibitors, however, shall start repacking on the next day. Upon exhibition closing, exhibitors are requested to declare to the customs on the Declaration Form the proper disposal instructions of their exhibits as follows:
- 58 - Part IV Notice for indoor and outdoor raw space booth BICES 2011& IVEX 2011 a) Sold b) Donated c) To be returned d) Abandoned e) Given away f) Consumed g) To be transferred h) To be disposed
Please fill out and return the Instructions for Disposal of Exhibits to us before the day of exhibition closing. After the closing of the exhibition, all exhibits should be moved to the customs bonded warehouse due to the requirement of the customs. Relevant charges will be levied according to Tariff.
Exhibitors must pay special attention to the following customs regulations: A. Declaration of contents in each package must be correct. B. Items (e.g. personal effects, souvenirs bought in China etc.) other than those declared exhibits are absolutely not allowed to be returned together with exhibits. C. Everything have been declared to the Customs before the exhibition opening, must not be disposed or taken away by exhibitors without being declared to the Customs after the closing of the exhibition. Otherwise, exhibitors should be responsible for any penalty by the Customs arising thereof.
14. Return of exhibits
All exhibits, which have not been sold, donated, abandoned, given away or transferred, must be returned to overseas after the closing of the exhibition. According to the regulations of the Chinese Customs Authority, all exhibits must be disposed of within 4 months after the close of the exhibition. That being said, exhibitors are suggested to submit to the appointed official forwarder (same as inbound) the adequate disposal of the exhibits in writing prior to the above-stipulated time.
15. Insurance
As the official tariff is compiled on volume or weight basis and has no correlation with the value of exhibits, no insurance has been included in tariff charges and all work is undertaken by appointed official forwarder at owners' risk. Thus exhibitors should arrange a proper round-trip (including exhibition period) all risk insurance for their exhibits. It is advisable to insure exhibits through a company of which the Peoples' Insurance Company of China is the agent in China. Exhibitors should also bring a copy of the insurance policy to Beijing. It will be required in case exhibitors need to file a claim for damage or loss in China. Upon written request, the appointed official forwarder can arrange insurance on exhibitors' behalf.
16. Term of Payment
Exhibitors are requested to settle payment upon receipt of appointed official forwarder's bill, since freight and services in China must be paid in advance. All inbound and on-site handling charges should be transferred to our bank account before exhibits delivery to booth and outbound handling charges should be arranged before appointed official forwarder handle exhibits’ disposal formalities. No credit terms will be given unless previous
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BENEFICIARY: COSCO LOGISTICS (BEIJING) CO LTD INTERMEDIARY BANK: CITIBANK N.A., NEW YORK USA SWIFT CODE: CITIUS33 BENEFICIARY BANK: CHINA MERCHANTS BANK，HEAD OFFICE，SHENZHEN，CHINA USD A/C NO：0583682132001 SWIFT CODE: CMBC CNBS REMATKS OR MESSAGE: TRANSFER TO BEIJING BRANCH, FOR COSCO LOGISTICS BEIJING BICES 2011
Kindly please fax the appointed official forwarder the bank receipt for check after your remittance.
17. Conditions of Business
All services provided by official forwarder are carried out in accordance with the Conditions of Business of the company, all transactions are subject to the conditions printed overleaf.
Tariff Section
I. BY SEA Inbound movement (outbound is same as inbound) a. Services 1. Documentation，customs, and quarantine formalities 2. Customs clearance and receipt of cargo at Xingang port 3. Transportation of cargo to the designated customs bonded warehouse 4. Unloading cargo at the designated bonded warehouse 5. Assisting customs and quarantine officers in inspection of cargo 6. Delivering cargo from the bonded warehouse to stand (nearby) 7. Assisting exhibitors in unpacking and positioning cargo at stand (excluding assembly of cargo) 8. Removing empty cases and packing materials to the on-site designated storage area 9. Vessel space booking for return shipment (outbound in only) b. Charges 1. Basic service charge RMB350/exhibitor 2. Basic handling charge RMB560/cbm 3. Customs broker handling fee RMB1050/shipment 4. Quarantine declaration service fee RMB35/cbm Minimum RMB350.00/shipment 5. Quarantine inspection fee RMB56/ package (carton, wooden case or pallet) For the cost of quarantine treatment such as fumigation, disinfection, heat treatment and etc., will be levied according to the actual outlay. 6. Fee for inputting declaration data into the customs computer system RMB35/page 7. Translation of declaration form (optional) RMB35/page 8. Xingang port handling charge
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The handling charge at Xingang port will be collected according to actual outlay. The extra fees for special release of cargo by ocean shipping companies will be levied according to the actual outlay. 9. Cargo or empty case and/or container storage charges RMB10.5/CBM/day The minimum chargeable volume is 1 cbm or 1000kgs 10. Transportation of empty container (optional) RMB1750/20' container/single trip RMB2450/40' container/single trip 11. Container detention fee Please refer to item 4 in Other Charges 12. Surcharge for heavy and/or oversized cargo Please refer to item 3 in Other Charges
II．BY AIR
Inbound movement (outbound is same as inbound) a. Services 1. Documentation, customs, and quarantine formalities 2. Customs clearance and receipt of cargo at Beijing Capital Airport 3. Transportation of cargo to the designated customs bonded warehouse 4. Unloading cargo at the designated bonded warehouse 5. Assisting customs and quarantine officers in inspection of cargo 6. Delivering cargo from the bonded warehouse to stand (nearby) 7. Assisting exhibitors in unpacking and positioning cargo at stand (excluding assembly of cargo) 8. Removing empty cases and packing materials to the on-site designated storage area 9. Airplane space booking for return shipment (outbound in only) b. Charges 1. Basic service charge: RMB350/exhibitor 2. Basic handling charge (to be collected as per chargeable weight appeared on AWB) RMB6.3/kg The minimum chargeable weight per shipment is 100kgs 3. Customs broker handling fee RMB350/shipment 4. Quarantine declaration service fee RMB350/shipment 5. Quarantine inspection fee RMB42/package (carton, wooden case or pallet) For the cost of quarantine treatment such as fumigation, disinfection, heat treatment and etc., will be levied according to the actual outlay. 6. Fee for inputting declaration data into the customs computer system RMB35/page 7. Translation of declaration form (optional) RMB35/page 8. Airport handling charge The handling charge at Beijing Capital airport will be collected according to actual outlay. The extra fees for special release of cargo by airline companies will be levied according to the actual outlay. 9. Documentation fee RMB280/ shipment The extra fees for special release of cargo by air shipping companies will be levied according to the actual outlay. 10. Cargo or empty carton/case storage charges RMB10.5/100kgs/day The minimum chargeable volume is 1000kgs 11. Surcharge for heavy and/or oversized cargo Please refer to item 3 in Other Charges
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III. hand-carried cargo or express mail a. Services Inbound movement 1. Documentation, customs and quarantine formalities 2. Customs clearance and receipt of cargo at Beijing Capital Airport 3. Transportation of cargo to the designated customs bonded warehouse 4. Unloading cargo at the designated bonded warehouse 5. Assisting customs and quarantine officers in inspection of cargo 6. Delivering cargo from the bonded warehouse to stand (nearby) 7. Assisting exhibitors in unpacking and positioning cargo at stand (excluding assembly of cargo) 8. Removing empty cases and packing materials to the on-site designated storage area
Outbound movement 1. Returning empty cases and packing materials to stand (nearby) 2. Assisting exhibitors in repacking cargo (excluding disassembly of cargo) 3. Delivering cargo to the designated customs bonded warehouse 4. Arrangement of return shipment 5. Documentation and customs clearance 6. Assisting customs in inspection of cargo 7. Transportation of cargo from the bonded warehouse to Beijing Capital airport b. Charges (applicable to inbound or outbound movement) 3500/consignment z Notes: a) Hand-carried cargo totally weighing over 50kgs will be treated as cargo by airfreight b) The Charges for handling cargoes via express mail will be the same as the charges for handling cargoes by airfreight.
IV. cargo RECEIVED OR DELIVERED at THE exhibition site
（Including inside-China cargo displayed at international booths） a. Services Inbound 1. Customs declaration/registration and documentation 2. Receipt of cargo at the exhibition site 3. Delivering cargo to stand (nearby) 4. Assisting exhibitors in unpacking and positioning cargo at stand (excluding assembly of cargo) 5. Removing empty cases and packing materials to the on-site designated storage Area Outbound 1. Returning empty cases and packing materials to stand (nearby) 2. Assisting exhibitors in repacking cargo (excluding disassembly of cargo) 3. Moving cargo out of the exhibition hall and handing them over to exhibitors at the exhibition site b. Charges (applicable to inbound or outbound movement)
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1. Basic service charge RMB350/exhibitor 2. Charge for moving cargo into or out of the exhibition hall RMB385/cbm or 1000kgs (whichever is greater) The minimum chargeable volume is 1 cbm. 3. Cargo or empty case and/or container storage charges RMB10.5/100kgs/day The minimum chargeable volume is 1 cbm or 1000kgs 4. Surcharge for heavy and/or oversized cargo Please refer to item 3 in Other Charges 5. Charge for pick-up or delivery of cargo from or to exhibitors’ doors will be advised upon request of exhibitors.
V. cargo TRANSFERRED FROM OTHER CITIES (INBOUND)
Land transportation a. Services 1. Documentation and customs clearance 2. Receipt of cargo at the designated customs bonded warehouse and moving cargo into the bonded warehouse 3. Assisting customs in inspection of carg 4. Delivering cargo from the bonded warehouse to stand (nearby) 5. Assisting exhibitors in unpacking and positioning cargo at stand (excluding assembly of cargo) 6. Removing empty cases and packing materials to the on-site designated storage area b. Charges 1. Basic service charge RMB350/exhibitor 2. Fee for cargo move-in the exhibition hall RMB385/cbm or 1000kgs (whichever is greater) The minimum chargeable volume is 1 cbm. 3. Customs broker handling fee RMB1050/shipment 4. Fee for inputting declaration data into the customs computer system RMB35/page 5. Cargo or empty case and/or container storage charges RMB10.5/100kgs or cbm /day The minimum chargeable volume is 1 cbm or 1000kgs 6. Surcharge for heavy and/or oversized cargo Please refer to item 3 in Other Charges vi. Other charges
1. Fee for sold exhibits a. Services 1) Documentation and customs clearance 2) Removing sold cargoes to the customs bonded warehouse b. Charges 1) Customs formalities RMB1050/consignment 2) Fee for moving cargo out of the exhibition hall RMB490/cbm or 1000kgs (whichever is greater) The minimum chargeable volume is 1 cbm.
3) Fee for making contract（optional） RMB1260/contract 4) Cargo or empty case and/or container storage charges RMB10.5/100kgs/day The minimum chargeable volume is 1 cbm or 1000kgs 5) Surcharge for heavy and/or oversized cargo Please refer to item 3 in Other Charge
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2. Fee for abandoned or given away exhibits a. Services 1) Removing the abandoned or given away exhibits to the customs bonded warehouse 2) Storage charge before disposed the cargos 3) To disposed the cargos b. Charges RMB7/kgs (minimum RMB700/consignment)
3. Warehouse handling fee: RMB35/cbm or 1000kgs(whichever is greater) The minimum chargeable volume is 1cbm z Notes: All exhibits includes four time of warehouse handling Fee (Move in & Move out for inbound of bonded Warehouse and move in & move out for outbound of bonded warehouse)
4. Transport charge (from the exhibition site to the bonded warehouse) RMB600/cbm The minimum chargeable volume is 1 cbm. 5. Surcharge for heavy and/or oversized cargo (for individual package/piece)
weight length width height rate for attaining or exceeding
As above 1 paramtr 2 paramtr 3 paramtr 4 paramtr
3000KGS 7M 2.4M 2.5M 5% 10% 15% 30%
5000KGS 7M 2.4M 2.5M 10% 15% 20% 40%
10000KGS 7M 2.4M 2.5M 20% 30% 30% 60%
15000KGS 7M 2.4M 2.5M 30% 40% 40% 70%
20000KGS 7M 2.4M 2.5M 另 议 z Notes: a) Fee for exhibits exceeding 30tons will be through negotiating. b) If the weight of an individual package/piece exceeds 20000kgs, the exact measurement and weight of the package/piece should be informed to us prior to the dispatch of cargo. According to this submitted information, we will make certain preparation of transportation and on-site handling. c) The respective surcharge rates listed above should be calculated on basis of and added to the respective handling charges in this tariff. The surcharges will be respectively collected for handling cargoes of inbound movement, outbound movement, move-in, move-out or all other kinds of transportation etc. 6. Container detention fee
Type of container 1-7 days 8-15 days 16-25 days 25-40 days over41 days
20’ free RMB70/day RMB105/day RMB140/day RMB175/day
40’ free RMB140/dayRMB210/day RMB280/day RMB350/day
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Notes: a. All charges will be calculated starting from the time after the above mentioned free detention days upon the arrival of the vessel at Xingang port, up to the time after two working days upon the receipt of written instruction from exhibitors or their agents for returning empty containers to Xingang CY, or up to the time when full loaded containers with return shipments are returned to carriers at Xingang port. b. The final collection of detention fees will be subject to our detailed List of Container Detention Fee and to any revision of rate of relevant shipping agencies. 7. Surcharge for cargo with dangerous nature (subject to being permissibly and suitably transported) a. cargo with ordinary dangerous nature -- 100% surcharge added to respective handling charges REMARKS: The volume/weight conversion for cargo is 6 cbms = 1000kgs and/or 1 cbm = 167kgs. -- Dry container The minimum chargeable volume for a 20' container is 23 cbms, and for a 40' container is 46cbms. -- Flat rack, open top or high cube container The minimum chargeable volume for a 20' container is 25 cbms, and for a 40' container is 50 cbms. -- Loose cargo The minimum chargeable volume is 5 cbms. ** If the volumes of cargoes exceed the above mentioned minimum chargeable volumes，the charges will be levied according to the actual volumes of cargoes.
CONDITIONS OF BUSINESS
1. All business undertaken, including any advice, information or service provided whether gratuitously or not by COSCO logistics Beijing (hereinafter called “the Official Forwarders”) are transacted to the Condition hereinafter set out and each condition shall deemed to be incorporated in and to be a Condition of any agreement between the Official Forwarders and its Customers. No agent or employee of the Official Forwarders have the Official Forwarders’ authority to after or vary these conditions. 2. Customers entering into transactions of any kind with the Official Forwarders warrant that they are the owners or the authorized agents of the owners of any goods to which the transaction relates and further warrant that they are authorized to accept these condition not only themselves but also as agents for and on behalf of all other persons who are or may thereafter become interested in the goods. 3. The Official Forwarders may sub-contract all or any part of the services except insofar as the Customers otherwise instructs the Official Forwarders in writing. The Official Forwarders contracts for itself and as agent of and trustee for its employees and sub-contractors and their employees and any reference in these Conditions to “the Official Forwarders” shall be deemed to include every such employee and sub-contractor. 4. Subject to express instructions in writing given by the Customer, the Official Forwarder reserves itself absolute discretion as to the means, route and procedure to be followed in the handling, storage, and transportation of goods. Further, if in the opinion of the Official Forwarders these are any stage necessary or desirable in the Customer’s interests to depart from those instructions, the Official Forwarders shall be at liberty to do so. 5. Pending forwarding or delivery, goods may be warehoused or otherwise held at any places at the sole discretion of the Official Forwarders and the costs thereof shall be for the account of the Customers. 6. No insurance will be effected except instructions given by the Customers and all insurances effected by the Official Forwarders are subject to the usual exceptions and conditions of the policies of insurance company or underwrites taking
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the risk. 7. (i) The Official Forwarders shall only be responsible for any loss of or damage to goods or for any non delivery or miss-delivery if it is proved that the loss, damage, non delivery or miss-delivery occurred whilst the goods were in the actual custody of the Official Forwarders and under its actual control and that such loss damage non-delivery or miss-delivery was due to the willful neglect or default of the Official Forwarders or its own employees. (ii) The Official Forwarders shall only be liable for any non-compliance or miss-compliance with instructions given to if it is proved that the same was caused by the willful neglect or default of the Official Forwarders or its own employee. (iii) The Official Forwarders shall not in any event be liable for any direct or indirect consequential loss howsoever, whensoever and wheresoever arising and whether or not attributable to thee negligent act or default of the Official Forwarders 8. In no case whatsoever shall any liability of the Official Forwarders howsoever arising and not withstanding any lack of explanation exceed the vale of the relevant goods or a sum at the rate of $500 per 1000 kilos on the gross weight of the goods whichever is the less. 9. in any event the Official Forwarders shall be discharged from all liability for loss, damage or miss-delivery unless notice be received in writing within fourteen days after the end of the transit. 10. All agreement between the Official Forwarders and its Customers shall be governed by the laws of the People’s Republic of China. 11. All disputes in connection with all agreement between the Official Forwarders and its Customers or the execution thereof shall be settled through friendly negotiation. In case no settlement can be reached through negotiation, the case should be submitted for arbitration to the Foreign Trade Arbitration Commission of the China Council for the Promotion of International Trade, In accordance with the “Provisional Rules of Procedure of the Foreign Trade Arbitration Commission of the Council for the promotion of International Trade”. The arbitration shall take place in Beijing and the decision rendered by the said Commission shall be final and binding upon both parties; neither party shall seek recourse to a law court or authorities for revising the decision. The arbitration fee shall be borne by the losing part. 12. Final power of interpretation to these Conditions shall belong to COSCO logistics Beijing.
The use of client’s own documents is no derogation of these conditions.
APPENDIX Official forwarder Appointed letter
Official forwarder Appointed letter
After quoted and interior discussion, our company , decide of appointed the as our appointed official forwarder for BICES’11, we will handover all freight to this forwarder, and all conditions of shipping guideline will be abide by us.
Signature:
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Form 5-1 Truck Pass Application Form Optional
Deadline：September 9, 2011
For construction material, please pass back the form to Exhibitor name: Booth No.：
Beijing GISACA Exhibition Co., Beijing GISACA Exhibition Ltd. （Indoor Space） Co., Ltd. （Indoor Space） Add：1405 South Office building， Add：1405 South Office building， Indoor□ Outdoor□ New World Center,No.3 NewWorld Center,No.3 Chongwenmen Wai Street, Beijing Chongwenmen Wai Street, Add： 100062,China Beijing 100062,China Contact：Wangshui Zhang Rong Contact：Wangshui Zhang Rong Tel：010-84790199 Tel：010-84790199 Fax：010-84794020 Fax：010-84794020 Contact： Email：[email protected] Email：[email protected] For Exhibits, please pass back the form to Tel：
Sinotrans Beijing Company COSCO LOGISTICS BEIJING Exhibition Freight Department Contact：Wen Xiaobin Fax： Contact： Wangjun、Cao Aizhu Tel：010-84688867 Tel：010-84601327 Fax：010-84688866 Fax：010-64677828 E-mail： E-mail： [email protected] Email： [email protected] z Notes: 1 .The official service provider is in charge of the management of the truck pass. The trucks loaded with construction material should apply for the pass when doing the construction registration. The trucks loaded with exhibits should send the application to the freight forwarder. The freight forwarder will coordinate the move-in plan and send the confirmation to the applicant. The official service provider will issue the passes according to the confirmation on site. 2 . Each pass is for one truck only and with 4 hours limitation . Pass charge : 40RMB/truck.
We will arrange construction material transportation, we need:
We will arrange exhibits transportation：
Move in Move out
Date October 13 October 14 October 15 October 16 October 17 October 21 October 22
Time AM PM AM PM AM PM AM PM AM PM PM AM PM 40RMB / Quantity Beforehand Move in Date Before October 1 October 1-7 October 8-10 October 11 October 12 Remark
Quantity
We will arrange the following self-movable machine to participate the exhibition. Our staff will operate them. We need Item Equipment Type Item Equipment Type 1 3
2 Total vehicles Need passes. Free of Charge
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Part V
Optional Rental Service
Part V Optional Rental Service BICES 2011& IVEX 2011
Form 6-1 Onsite Demonstration Optional
Deadline：August 31,2011 Please send back the form to Exhibitor： Booth No.： BICES Office Contact：Ocean Yang Indoor□ Outdoor□ Tel：+86(0)10-52220946 Contact： Email:[email protected] Tel：
Fax：
Time of Name of exhibit Condition of the area Level of noise(dB) demonstration
z Note: If the exhibitor would like to operate the exhibits for onsite demonstration, please fill in the form.
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6.2 General rules of safe operations in outdoor exhibition areas
or there are other safety potential risks, the organizer Part I: overview is entitled to terminate the right of the exhibitors to 1. The general rules are applicable for all exhibitors, operate at nights. The exhibitors shall cover the extra exhibitor employees and appointed third party fee and conduct necessary safety warning and tips on suppliers in the outdoor exhibition areas (hereinafter the on-site working staffs. Working with fatigue and referred to as “exhibitors”). The safety operation dangerous operation shall be avoided. general rules shall be blinding upon the loading, 7. Relevant operations on the dangerous articles and unloading, assembly, dismantling, commissioning and combustible materials in the outdoor exhibition areas demonstration of the exhibition Articles, and shall undergo under the supervision and guide of the installation and dismantling of the stands. professional qualified staffs and necessary protective Part II: basic safety operation regulations measures shall be taken nearby. The storage of the dangerous articles shall be accomplished by the 1. All on-site working staffs must wear safety helmets service provider appointed by the exhibition. moving in the hall. Such behaviors as alcoholism, gambling, playing and etc. which are forbidden in the 8. The on-site working staffs shall assume the decree of the State shall be prohibited. corresponding safety and protection liabilities of the hardware facilities, roads and venue environment in 2. All on-site working staffs must correctly use the exhibition areas outdoor. If the organizer finds it operation tools and safely pass on the tools. damaged when examining, the exhibitors shall assume Unqualified tools, throwing tools and using high-risk the corresponding liabilities and cover the economic tools infringing upon the regulations are prohibited. losses. 3. In the on-site work process, full-time high-altitude 9. Naked fire operation, cutting or welding operations operation staffs shall strictly abide by regulations in shall be prohibited in the outdoor exhibition areas. the Technical Code for Safety of High Altitude Operation of Building Construction and correctly 10. In the operation process in the outdoor exhibition wear protection slope device. areas, such fixed facilities as cable, heat supply pipelines and well covers shall be kept far away from. 4. Considering safety, when it is windy, rainy and Or, necessary protective measures shall be taken on snowy, all on-site working staffs shall cover and these facilities before the operation. protect the exhibition Articles, display racks and other matched materials of the stands to avoid such hidden 11. The painting operation in the outdoor exhibition dangers as fly-tipping, drifting and splashing, etc. areas shall be controlled within a reasonable scope. Job content and scope shall only be limited to the 5. Considering safety, when it is windy, all operations small-scale repair. In addition, necessary firefighting on exhibition Articles and stand operations shall be and nearby venue protective measures shall be taken. carried out in accordance with regulations of the corresponding safety standards of the State, and 12. As required by the firefighting safety regulations, reasonable and effective anti-wind measures shall be any operation region or relevant operation materials taken in accordance with relevant standards of Item 7 shall not be put on the public channels or vehicle “wind load” in GB50009-2001 (2006 Edition). channels in the outdoor exhibition areas. After reminding, the organizer is entitled to clear up the 6. Considering safety, exhibitors applying for exhibitors who don’t conduct adjustment by force and overtime work at night shall operate when the lighting the exhibitors shall assume the corresponding extra conditions are allowed. If the lighting is not sufficient fee and liabilities.
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13. As required by the firefighting safety regulations, ensure that various hardware facilities and basic exhibitors shall be prohibited to smoke in the indoor conditions of the venue in the exhibition areas of other exhibition areas. The fire extinguishing apparatus exhibitors shall be good. If corresponding damage or corresponding to a reasonable quantity and fire venue changes are incurred hereby, the exhibitors shall extinguishing nature shall be equipped in accordance be responsible for restoring it to the original status. with the firefighting safety and the property of the 5. Exhibitors, who need to occupy other exhibition medium of the operation materials in the operation areas of the exhibitors to conduct assembly and region. commissioning of the exhibits, shall strictly abide by 14. The operation time in the outdoor exhibition areas the corresponding time regulations and accomplish the shall be subject to the final confirmation time of the assembly and commissioning of the exhibits in the organizer. It is forbidden for the on-site working staffs regulated time. If other exhibitors are late in installing to conduct any operation in the outdoor exhibition the exhibition incurred hereby, the exhibitors shall be areas in the non-operation time. responsible for assuming corresponding liabilities and covering the extra fee. Part III: Safety operation regulations of the exhibition Articles in the outdoor exhibition areas 6. Exhibitors, who need to occupy other exhibition areas of the exhibitors to conduct assembly and 1. The operation of tower crane, crawler crane, commissioning of the exhibits, shall conduct all-terrain crane and exhibits in the high altitude must reasonable closed management on the used region to get approval of the organizer prevent other staffs and vehicles from passing through 2. The operation of tower crane, crawler crane, or stopping under the exhibits and assume all-terrain crane and exhibits in the high altitude shall corresponding safety management liabilities. In be carried out in strict compliance with corresponding addition, the special persons shall be assigned to safety rules and regulations of the State on such manage and maintain the order. After the region is products. Various data shall be within the safety scope used up, the exhibitors in this region shall be as stipulated by the State. The exhibitors owning the responsible for assuming the corresponding liabilities. exhibits shall assume all the operation liabilities. Part V: other safety operation regulations 3. In the unloading process of crawler exhibits and 1. All transport vehicles and service vehicles in the heavy flat exhibits (such as road roller), a reasonable outdoor exhibition areas shall drive in accordance unloading region shall be selected and the bituminous with the regulated lines and on-site traffic rules. pavements are forbidden to unload. If the ground is damaged in the unloading process, the exhibitors shall 2. Other operation behaviors which are not listed here assume the corresponding liabilities and cover the shall be implemented in compliance with the extra compensation fee. corresponding safety regulations, rules and standards of the State. The organizer is entitled to stop and 4. Exhibitors, who need to occupy other exhibition manage the operation behaviors with the potential areas of the exhibitors to conduct assembly and safety hazards. commissioning of the exhibits, shall, after using,
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Part VI
Optional Rental Service
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7-1 Application form for water, telephone and compressed air supply Optional Deadline: Sep. 9, 2011
Please pass back the form to Exhibitor name: Booth No.: Beijing GISACA Exhibition Co., Beijing Shuangtong Exhibition Ltd. （Indoor Space） Co.,Ltd.（Outdoor Space） Indoor □ Add：1405 South Office building， Add：Room 2301,Building NewWorld Center, No.3 3,Jinqiujiayuan,No.6 Zhicun Rd,Haidian Outdoor □ Chongwenmen Wai Street, Beijing Dist,Beijing,100088,P.R.China Contact: 100062,China Contac：Fang Liwei(1861881148393) Contact：Wangshui Yu Shujin(13910387940) Zhang Rong Xi Jingjing(135201543676) Tel.: Tel：010-84790199 Li Jiawei (13051303555) Fax：010-84794020 Tel：18618148393 Email：[email protected] Fax：010-82071356-810/811 Fax: Email：[email protected]
Management provisions for use and connection of water points and compressed air
1. All water points and compressed air in the venue shall be connected by the home court service provider entrusted by the organizer, and exhibitors and erector employees shall not connect or operate the water point equipment in the venue without permission. Exhibitor are forbidden obtaining water source from the adjacent stands, in case of discovery, the organizer and the home court service provider have rights to immediately stop related work, and in the condition of forming the penalty condition or damage, the extra charges shall be borne by the responsible party.
2. Raw space exhibitors must submit the connection position drawings for water and gas appliances to the home court service provider for the record and approval. The connection work of all stands shall be conducted by the professional staffs for water and gas construction, and the qualified operation qualification shall be checked by the home court service provider before operation. In the event that the home court service provider finishes the connection according to the provided graphical positions, and needs to adjust the connection positions of raw spaces, 50% displacement costs of the declaration project must be paid.
3. The costs do not contain the connection cost, the applicant must prepare connection tube heads, water pipe and gas pipe made of PVC hosepipe, the water supply pressure is the standard domestic water pressure, the water pipe specification is DN15mm, and due to the connection distance and length factors, the exceeding part of paving pipes shall be borne by the applicant.
4. The use and connection costs of water points and compressed air have contained the water and gas supply, the connection cost and cable materials cost during the exhibition period, and the outdoor connection shall be extra charged 50% on the basis of the indoor connection costs. The application for water point connection after October 13 shall extra charge 50% express price. The home court service provider and the pavilion construction management department shall connect according to the actual situation on the basis of connection positions and locations of water point transportation facilities.
5. The outdoor exhibition part shall not provide the connection service of compressed air.
6. The applicant must apply within the specified deadline, and in the event of being later than the deadline, the home court service provider has rights to refuse providing due to the preparation reason and the equipment factor.
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7. In view of protection of the environment and water resources, the applicant shall correctly and effectively use water resources, and protect the environment around the exhibition, and in the event that the applicant causes the damage to the environment, water quality or soil out of own reasons, the organizer and the home court service provider have rights to stop the supply and deduct the special erection cash pledge.
8. The water supply of water points are only limited to the normal use of stand operation by the applicant, and exhibitors shall provide the water drainage plan meanwhile in declaration. The water service like vehicle cleaning, shall independently apply to the home court service provider, and in the event of wasting water or conducting the water flushing operation, the organizer and the home court service provider have rights to stop the supply.
9. The compressed air source centrally provided in the pavilion adopts the common compressed air from the compressor with outlet pressure of 6 to 8 kilograms, and exhibitors shall additionally install such matching equipment as the drier and filter. The pavilion only provides the common air source and does not provide the connection tube heads.
10. The application for the exhibit cleaning must firstly apply for the water points and independently rent the high pressure cleaning equipment, and the equipment shall be charged RMB 2, 200 Yuan/ three days for each one with cash pledge of RMB 3, 000 Yuan.
Application form for use and connection of water points Water Quantit Water supply Price list Location Remark\ y supply time standard RMB 1,000 Yuan/point Direct draining is forbidden, and the Domestic (indoor) □ indoor Date applicant shall take with the water water RMB 1,500 Yuan point □ circulation equipment, or the DN15mm outdoor Time (outdoor) providing shall be refused. Application matters: 1. In the event that the applied connection length is longer than the standard connection distance, the applicant must bear the pipe expenses of RMB 30 Yuan/m, and the water pipe specification is DN15mm
Application form for use and connection of telephone
Standard Price Quantity Use location Time Remark Domestic call RMB 1,000 Date (additionally charging RMB Only for indoor use Yuan/position 500 Yuan cash pledge) Time International call RMB 2,000 (additionally charging RMB Only for indoor use Yuan/position 500 Yuan cash pledge)
Application form for use and connection of compressed air
Air supply Air supply Price list Quantity Use location Remark standard time RMB 1,000 Only for 300L/Min Date___time__ Yuan/position pavilion RMB 2,000 Only for 600L/Min Date___time__ Yuan/position pavilion RMB 3,000 Only for 1,000L/Min Date___time__ Yuan/position pavilion Note: In the event that the applied connection length is longer than the standard connection distance, the applicant must bear the pipe expenses.
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7-2 Application form for indoor structure suspension points Optional
Deadline: Sep. 9, 2011
Please pass back the table to Exhibitor name: Booth No.: Beijing GISACA Exhibition Co., Ltd. （Indoor Space） Add：1405 South Office building，NewWorld Center,No.3 Only for indoor Chongwenmen Wai Street, Beijing 100062,China Contact：Wangshui Zhang Rong exhibitors Tel：010-84790199 Contact: Fax：010-84794020 Tel.: Email：[email protected] Fax: E-mail:
Management provisions for installation and use of indoor hoisting points
1. The indoor hoisting pints shall be conducted in accordance with relevant technical parameters and management provisions for exhibition facilities, each hoisting point (including the hook) can bear 50 kg, the weight of the hanging object shall not exceed 1 ton, and the use and quantity confirmation of hoisting points must be conducted after the site confirmation of the professional staff of the exhibition construction management department.
2. Because of the whole progress schedule and management provisions of the exhibition installation, the home court service provider has rights to stop the hoisting point suspension service out of venue and gallery factors on account of submitting the hoisting point application service after October 13, and it is suggested that exhibitors make corresponding preparedness plans in advance.
3. The statistics of all indoor hoisting points shall be calculated in accordance with hoisting points needed by the pavilion top instead of points needed by the hoisting structure, therefore, the applicant is suggested submitting the list of estimated hoisting points in advance, and conducting the quality and price confirmation with the home court service provider, in the event of failing to obtain the confirmation, the applicant may conduct the final confirmation with the responsible person of the exhibition construction management department before the hoisting of the exhibition site, and pay in accordance with the confirmation result, and the payment method is counted as the express declaration.
4. When submitting the order form, the hoisting point position drawings and design drawing must be together submitted to the home court service provider and the exhibition construction management department for examination and verification. In the event of no relevant drawings, it is regarded as the invalid order form.
5. The suspended structure shall not exceed the vertical projection area of booths, and be suspended above the public area. The application of hoisting points near the wall shall be confirmed by the site construction management department and the home court service provider in accordance with the distance from the hoisting point to the wall, and replied uniformly to the applicant.
6. Cranes and high-altitude work platforms used in the indoor hoisting point installation process must be rented through the home court logistics supplier and the home court service provider, and other operational equipment shall not be regarded as the operational equipment for hoisting point installation on account of safety.
7. The suspended structures accepted by the site construction management department include light steel frame structures and advertising hanging flags made of fireproof materials, and other structures must be applied to the
- 75 - Part VI Optional Rental Service BICES 2011& IVEX 2011 home court service provider after obtaining the written confirmation of the organizer.
8. Indoor hoisting points shall not be used as the equipment hoisting fulcra or movable object fulcra, hang movable objects, and be adopted as the stable structures like platforms.
9. In consideration of the whole sight effect and configuration arrangement of the pavilion, the height of the indoor hoisting suspension shall be conducted in accordance with the uniform regulations.
10. The organizer, the home court service provider and the exhibition construction management department have rights to refuse the application for hanging materials or articles not confirming to safety requirements and hoisting points possibly influencing the pavilion structure or equipment safety.
11. Because of the limit of pavilion top height, Pavilion B shall not accept the application for hoisting point suspension.
Application form for installation and use of indoor hoisting points
Description Quantity of Requirements for of hoisting Price Location hoisting Remark load bearing and use points points Only for top The load bearing of The final use quantity of hoisting structural hoisting points is less RMB 2,000 points shall be confirmed by the □ hoisting than or equal to 50 Yuan/hoisting Pavilion A / point exhibition construction department, points of kg, and the single point/exhibitio not including the installation costs. □ Pavilion C Pavilion A hanging object shall n period and C not exceed 1 ton
z Application matters:
Hoisting point drawings and design drawings are needed at the same time, and shall be passed back to the home court service provider.
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Required for relevant reservation
Form 7-3 Arrangement Plan of Water / Tel/ Compressed Air / Hanging Points
Deadline: September 9, 2011
Please send this attached sheet back to Name of exhibitor: Booth No. Beijing GISACA Exhibition Beijing Shuangtong Exhibition Co.,Ltd. Co., Ltd. （Indoor Space） （Outdoor Space） Indoor □ Add：1405 South Office Add：Room 2301,Building building，NewWorld enter,No.3 3,Jinqiujiayuan,No.6 Zhicun Rd,Haidian Outdoor □ Chongwenmen Wai Street, Dist,Beijing,100088,P.R.China Address: Beijing 100062,China Contac：Fang Liwei(1861881148393) Contact：Wangshui Yu Shujin(13910387940) Zhang Rong Xi Jingjing(135201543676) Contact: Tel：010-84790199 Li Jiawei (13051303555) Fax：010-84794020 Tel：18618148393 Tel: Email：[email protected] Fax：010-82071356-810/811 Email：[email protected] Fax: E-mail:
How to use this plan: Please apply for the connection according to the table and label and mark out water points/ Tel location/ compressed air/ hanging points, etc. on the following drawings according to locations of booths, and mark out the erection location and exhibits arranging location correspondingly. Mark all numbers on the drawing in Arabic numbers and all units according to metric unit. Please send this plan back to us with the related application. If fail to submit this plan and the application in time, relevant fees and responsibilities generated due to the time delay shall be borne by the responsible party. Exhibitors applying for exhibition setting up in advance or the outdoor applying party must submit the plan and application before other deadlines. Applying party please submit the plan and application before the specified deadline. If this plan fails to meet the drawing requirements, exhibitors may draw relevant plan on attached paper and mark out the plotting scale.
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Form7-4 Wireless Network Application Optional
Deadline: September 30, 2011
Please send this attached sheet back to Name of exhibitor: Booth No. Jiu Hua International Exhibition Center Contact:Mr. Zhaoxin Indoor □ Tel:86 10 -61782288-4340 Outdoor □ Fax:86 10 61782288 5225 Contact: Tel:
Fax:
z Notes for wireless network:
1. Wireless network at the venue has covered all indoor exhibition pavilions and parts of outdoor venues. Exhibitors’ applications for the wireless network at some parts of the outdoor areas may not be met. 2.The wireless network adopts WIFI technology and supports 802.11B / g protocols, with a bandwidth of 1Mbps. 3.The wireless network adopts ways of prepayment, ID and password 4.Uses need to prepare the WLAN card personally. The above fees do not include fees of WLAN card. Please bring your own WLAN card and there’s no available WLAN card rental service provided at the exhibition venue. 5. Get the password card at the venue after paying fees.
Price Number of applications Use Date
￥80Yuan/day
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Form 7-5 Furniture Rental Application Form-indoor space Optional Deadline：September 9.2011
Please send this form back to Exhibitor Name： Booth No： Beijing GISACA Exhibition Co., Ltd. （Indoor Space） Add ： 1405 South Office building ， NewWorld Center,No.3 Chongwenmen Wai Street, Beijing 100062,China Contact： Contact：Wangshui Zhang Rong Tel：010-84790199 Tel： Fax：010-84794020 Email：[email protected] Fax：
Total Item Description Specification Price（RMB） Quantity （RMB） A-1 Carpet sqm 20.00 A-2 Panel 1000mm×2500mm 220.00 A-3 Lockable door 950mm×2000mm 300.00 A-4 Flat shelf 1000mm×300mm 45.00 A-5 Sloped shelf 1000mm×300mm 50.00 A-6 information counter 1000mm×500mm×750mm 120.00 A-7 lockable cupboard 1000mm×500mm×750mm 180.00 A-8 low display cube 500mm×500mm×500mm 80.00 High display cube 500mm×500mm×750mm 120.00 A-9 Tab glass showcase 1000mm×500mm×1000mm 350.00 A-10 Tab glass showcase 1000mm×500mm×2500mm 550.00 A-11 glass round table 800mm×750mm 90.00 A-12 white round table 800mm×750mm 120.00 A-13 wood round table 800mm×750mm 150.00 A-14 square table 650mm×650mm×680mm 100.00 A-15 set of table & chair(Glass round table & black leather chair) 350.00 A-16 set of table & chair(square table/folding chair) 160.00 A-17 single tea table 600mm×600mm×435mm 90.00 A-18 double tea table 1200mm×600mm×435mm 120.00 A-19 white folding chair 460mm×400mm×455mm 16.00 A-20 aluminum chair 490mm×575mm×750mm 70.00 A-21 S-shape bar stool 270mm×840mm 60.00 A-22 bar stool 435mm×580-790mm 80.00 A-23 heterotype stool 370mm×420mm×760-860mm 120.00 A-24 black leather chair 570mm×440mm×455mm 70.00 A-25 Mannequin 180.00 A-26 one-seat sofa 810mm×850mm×750mm 260.00 A-27 two-seat sofa 1800mm×850mm×750mm 360.00 A-28 waste bin 250mm×180mm×270mm 10.00 A-29 literature rack 420mm×300mm×1400mm 120.00 A-30 floor-stand coat hanger 530mm×1700mm 120.00 A-31 chain post 1000mm 60.00
Total：
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Notes:
1. Rental and management services of additional furniture are controlled and managed by main venue services providers that entrusted by the organizer. Exhibitors and the employees or the supplier of the third party booth erection construction company shall go through applying formalities and make payments, and go to the venue with the applying receipt for confirmation at the service area designated by the venue service providers, and then deliver furniture according to requirements of the application. After the delivery, lessee is obliged to take good care of and keep such additional furniture properly. If damages are found when returning, the applying party shall make compensations according to the prices.
2. If the applying party finds the furniture is lost, please communicate and make confirmation with main venue service providers immediately. Main venue service providers will communicate and help to solve this problem.
3. If fail to submit the rental application before the deadline, main venue service providers will charge another 30% service fees; if the service application is submitted after October 10, 2011, main venue service providers will charge another 50% urgent fees.
4. Based on the on-site inventory and allocation factors, submitting the application on site will be impacted by the inventory or delivery condition, and the delivery can not be guaranteed to be delivered at the specified time of the applying party.
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Optional 7-6 Electric Appliance Rental Application Form – Indoor Exhibitors
Deadline of this table: September 9, 2011
Please send this attached sheet back to Name of exhibitor: Booth No. Beijing GISACA Exhibition Co., Ltd. （Indoor Space） Add ： 1405 South Office building ， NewWorld Center,No.3 Indoor □ Chongwenmen Wai Street, Beijing 100062,China Contact：Wangshui Zhang Rong Outdoor □ Tel：010-84790199 Contact: Fax：010-84794020 Email：[email protected] Tel:
Fax:
Please provide us with (attached installation drawings):
Unite No. Name Specification Unit Quantity Total(RMB) price(RMB) A-32 power socket 5A/220V piece 80.00 A-33 fluorescent cube 40W piece 45.00 A-34 spotlight(long/short arm) 100W piece 60.00 A-35 jewelry lights 150W piece 55.00 A-36 gray light 150W piece 260.00 A-37 white light 150w piece 260.00 A-38 one-door refrigerator 45L set 300.00 A-39 two-door Refrigerator 90L set 500.00 floor-stand water A-40 set 300.00 dispenser
Total：______z Exhibitors are responsible for items listed in the order during the using period until the items are taken back and will make compensations according to prices for losses (if any). z Due to the limited inventory, items listed in orders that have not been submitted on time may not be provided. The conversion rate of RMB and USD is about 6.8：1. z Prices of all items are rental prices, and include fees for circuit check, installation and on-site maintenance. z To prevent the occurrence of damage or injury accidents, one power supply is for one machine only, and can not be bypassed with multi-purpose socket or in other ways to support multiple machines at the same time. Otherwise, organizer has the right to stop the operation and display of the related party’s exhibits. z Please contact with the exhibition’s designated contractor if other electrical items not having been listed on orders are required. z Items listed in orders will be effective only after receiving full amount of payments. Please submit the order and make payment before the deadline. z Any prior or delayed supply shall be charged with extra fees according to requirements.Tips: The following picture is for reference only, subject to available subjects on-site.
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A-1 A-2 A-3 A-4 A-5 地毯 展板 带锁木门 平层板 斜层板 Carpet Panel Lockable door Flat shelf Sloped shelf 1 ㎡ 1000W*2500H mm 950W*2000Hmm 1000L*300W mm 1000L*300W mm
A-8 A-9
A-6 A-7 高身/矮身展示柜 矮身玻璃柜 A-10 咨询台 锁柜 High /Lowdisplay cube Tab glass showcase 高身玻璃柜 Information counter Lockable cupboard 500L*500W*750H 1000L*500W*1000H Tab glass showcase 1000L*500W*750H 1000L*500W*750H mm mm 1000L*500W*2500H mm mm 500L*500W*500H mm mm
A-11 A-12 A-13 A-14 A-15 玻璃圆桌 白色圆桌 木纹圆桌 方桌 整套桌椅（圆桌/皮椅） Glass round table White round table Wood round table Square table A set of table&chair Dia800*750H mm Dia800*750H mm Dia800*750H mm 650L*650W*680Hmm (Glass round table& Black Leather Chair)
A-16 A-17 A-18 A-19 A-20 整套桌椅（方桌/折椅） 单人茶几 双人茶几 白折椅 铝椅 A set of table&chair Single tea table Double tea table White folding chair Aluminum chair (Square table&Folding 600L*600W*435Hmm 1200L*600W*435Hm 400W*400D*455Hmm 490W*575D*750Hmm Chair) m
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A-21 A-22 A-23 A-24 A-25 S 型吧椅 太空吧椅 异型吧椅 皮椅 精品椅 S-shaped bar stool Bar stool Heterotype Bar Stool Black Leather Chair Mannequin Dia270*H840mm Dia435*H580-790m L370 W570 m *W420*H760-860mm *L440*H760mm
A-26 A-27 A-28 A-29 A-30 单人沙发 双人沙发 垃圾箱 资料夹 落地衣架 One-seat Sofa Two-seat Sofa Waste bin Literature Rack Floor-stand Coat Hanger L810*W850*H750mm L1800*W850*H750 L250*W180*H270mm L420*W300*H1400 L530*H1700mm mm mm
A-31 A-32 A-33 A-34 A-35 栏河柱 插座 日光灯 长/短臂射灯 珠宝灯 Chain Post Power socket fluorescent cube Spotlight(Long/short Jewelry Lights L1000mm 5A/220V 40w arm) 50w 100w
A-36 A-37 A-38 A-39 A-40 灰灯 大白灯 单门冰箱 45L 双门冰箱 立式饮水机 Gray Light White light One -door Two -door Floor-stand Water 150w 150w Refrigerator45L Refrigerator90L Dispenser 500L*500W*500Hmm 600L*500W*1550H L300*W300*H960mm mm
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7-7 Furniture/Electric Appliance Rental Application Optional Form – Outdoor Exhibitors
Deadline: September 9, 2011
Please send this attached sheet back to Name of exhibitor: Booth No.: Beijing Shuangtong Exhibition Co.,Ltd.（Outdoor Space） Add：Room 2301,Building 3,Jinqiujiayuan,No.6 Zhicun Rd,Haidian Indoor □ Dist,Beijing,100088,P.R.China Contac：Fang Liwei (1861881148393) Outdoor □ Yu Shujin (13910387940) Contact: Xi Jingjing (135201543676) Li Jiawei (13051303555) Tel: Tel：18618148393 Fax：010-82071356-810/811 Fax: Email：[email protected]
Extra furniture rental list Rema Item Name Specification Color Unit price Quantity Total rks 01 Carpet sq.m. □Red □Blue 20.00 02 Consulting chair 25.00 03 Crystal chair 40.00 04 Leather chair Black 80.00 05 Bar chair 100.00 06 Leather sofa Double Black 500.00 07 Consulting table 1000×500×750mm 150.00 08 Glass round table 80mh 150.00 09 Bar table Ascendable 260.00 10 Tea table Glass 360.00 11 Locker 1000×500×750mm 200.00 12 Consulting table and chair set 1 table 4 chairs 200.00 13 Crystal chair set 1 table 4 chairs 300.00 14 Black leather chair set 1 table 4 chairs 400.00 15 Short glass exhibition cabinet 1000×500×1000mm 350.00 16 Tall glass exhibition cabinet 1000×500×2000mm 550.00 17 Hanger 150.00 18 Brochure shelf 100.00 19 Planar shelf 220.00 20 DVD player 300.00 21 Plasma TV 42’’ 3000.00 Containing 2 buckets 22 Stand water dispenser of water 300.00 23 Refrigerator 140L 800.00
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z Notes: 1. Rental and management services of additional furniture are controlled and managed by main venue services providers that entrusted by the organizer. Exhibitors and the employees or the supplier of the third party booth erection construction company shall go through applying formalities and make payments, and go to the venue with the applying receipt for confirmation at the service area designated by the venue service providers, and then deliver furniture according to requirements of the application. After the delivery, lessee is obliged to take good care of and keep such additional furniture properly. If damages are found when returning, the applying party shall make compensations according to the prices. 2. If the applying party finds the furniture is lost, please communicate and make confirmation with main venue service providers immediately. Main venue service providers will communicate and help to solve this problem. 3. If fail to submit the rental application before the deadline, main venue service providers will charge another 30% service fees; if the service application is submitted after October 10, 2011, main venue service providers will charge another 50% urgent fees. 4. Based on the on-site inventory and allocation factors, submitting the application on site will be impacted by the inventory or delivery condition, and the delivery can not be guaranteed to be delivered at the specified time of the applying party.
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7-8 Fresh Flowers and Green Plants Rental Application Form Optional Deadline of this table: September 9, 2011
Please send this attached sheet back to Name of exhibitor: Booth No.: Beijing Shuangtong Exhibition Co.,Ltd.（Outdoor Space） Add：Room 2301,Building 3,Jinqiujiayuan,No.6 Zhicun Rd,Haidian Indoor □ Dist,Beijing,100088,P.R.China Contac：Fang Liwei(1861881148393) Yu Shujin(13910387940) Outdoor □ Xi Jingjing(135201543676) Li Jiawei (13051303555) Contact: Tel：18618148393 Fax：010-82071356-810/811 Tel: Email：[email protected] Fax:
Item Name Specification Unit price Quantity Total Remarks
I. Green plants
Decorated with 01 Chrysalidocarpus lutescens A 1.8mH 150.00 porcelain
02 Chrysalidocarpus lutescens B 1.5mH 100.00 03 Spathiphyllum kochii 30.00 04 Euphorbia pulcherrima 35.00 05 Pachira macrocarpa 150.00 06 Braziletto 120.00 07 Dracaena fragrans 50.00 II. Flower basket 1.5mH 08 Lily 220.00 09 Strelitzia reginae / Lily 260.00 10 Pink lily / Gerbera 240.00 11 Anthurium 420.00 III. Table flowers 50cmL, 12 Lily 120.00 13 Yellow rose 180.00 14 White Lily / Rose 150.00 15 White Lily / Anthurium 210.00 16 Rose / Gypsophila 100.00 IV. Corsage 17 Rose 15.00 18 Rose / Phalaenopsis 30.00 19 Thai Orchid 15.00 20 Other requirements
- 86 - Part VI Optional Rental Service BICES 2011& IVEX 2011 z Notes: 1. Rental and management services of fresh flower and green plants are controlled and managed by main venue service providers that entrusted by the organizer. Exhibitors shall go to the venue with the applying receipt for confirmation at the service area designated by the venue service providers, and then deliver fresh flower and green plants according to requirements of the application. After the delivery, lessee is obliged to take good care of and keep such fresh flower and green plants properly. 2. If the applying party finds the green plant is lost, please communicate and make confirmation with main venue service providers immediately. Main venue service providers will communicate and help to solve this problem. 3. If fail to submit the rental application before the deadline, main venue service providers will charge another 30% service fees; if the service application is submitted after October 10, 2011, main venue service providers will charge another 50% urgent fees. 4. Based on the on-site inventory and allocation factors, submitting the application on site will be impacted by the inventory or delivery condition, and the delivery can not be guaranteed to be delivered at the specified time of the applying party, however, the delivery will be sent to the designated booth before the opening ceremony of the exhibition.
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Picture for Reference
Consulting Chair Leather Chair Bar Chair Leather Sofa
Consulting Table Glass Round Table Bar Table Tea Table
Locker Short Glass Cabinet Tall Glass Cabinet Plannar Shelf
TV Set DVD Regrigerator Brochure Shelf
Chrysalidocarpus Pachira macrocarpa Table Flowers Flower Basket Lutescens
Tips: The above picture is for reference only, subject to available subjects on-site.
- 88 - Part VI Optional Rental Service BICES 2011& IVEX 2011
Form 7-9 Application for Serving Staff-Interpretation Optional
Deadline：September 15, 2011
Please send back this form to Exhibitor name: Booth No.: BICES Office: Contact Mr. Yao Xinjian Indoor□ Outdoor□ Tel:：010-52220950 Contact person: Fax:：010-52220900 Tel.:
Fax:
Price Serving Staffs Number of Staffs Serving dates （RMB/day） Senior English Interpreter 1200 English booth Service 800 Senior German Interpreter 2000 German Booth Service 1500 Senior French Interpreter 2000 French Booth Service 1500 Senior Russian Interpreter 2000 Russian Booth Service 1500 Senior Japanese Interpreter 2000 Japanese Booth Service 1400 Senior Korean Interpreter 2000 Korean Booth Service 1400 Senior Spanish Interpreter 2500 Spanish Booth Service 2000 Senior Portuguese Interpreter 2500 Portuguese Booth Service 2000 Alternative English Interpretation 2500-4500 （per hour per interpreter） English spontaneous interpretation 5000-8000 （per hour per interpreter） Total
- 89 - Part VI Optional Rental Service BICES 2011& IVEX 2011
Form 7-10 Application for Serving Staff-Interpretation Optional
Deadline：September 15, 2011
Please send back this form to Exhibitor name: Booth No. Bainianmengxiang Culture Broadcasting (Beijing) Co.,Ltd. Indoor □ Tel：010-8435 1501 / 010-5280 0875 Outdoor□ Fax：010-8435 1501-606 Contact person: E-mail：[email protected] Tel.:
Service Price（RMB per staff) Number of staffs Serving Date Remark
1 Ritual Girl ￥300.00
2 Senior Ritual Girl ￥400.00
Ritual Girl- 3 ￥500.00 English Service Ritual Girl- 4 ￥500.00 Japanese service Ritual Girl- 5 ￥500.00 Korean service
6 Model ￥850.00
7 Senior Model ￥1,200.00
8 Host A ￥1,200.00
9 Host B ￥2,000.00
10 Host C ￥2,500.00
Total（RMB）：
- 90 - Part VI Optional Rental Service BICES 2011& IVEX 2011
Form7-11 Application for Serving Staffs- Optional Cleaning、Safe Guard、Volunteer and Worker
Deadline：September 15, 2011
Please send back this form to Exhibitor name: Booth No. BICES Office: Contact Mr. Yao Xinjian Indoor□ Outdoor□ Tel:：010-52220950 Contact person: Fax:：010-52220900 Tel.:
Fax:
Price（RMB per staff Number of Serving Service Remark per day) staffs（人) date 1 Cleaning staff ￥150.00
2 Safe gurad ￥150.00
3 worker ￥200.00
4 volunteer ￥200.00
Total（RMB）： z Note：Application after deadline is not acceptable。Serving time is 8 hours per day。
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Part VII
Conference Service
- 92 - Part VII Conference Service BICES 2011& IVEX 2011
Form 8-1 Conference Registration Form Optional
Form: Sep. 15, 2011
Please send back this form to Exhibitor name: Booth No.: Organizer Office: Contact person: Xie Yulai Indoor□ Outdoor□ Tel.: +86 (0)10-52227753 Fax: +86(0)10-52220900 Contact person: Email：[email protected] Tel.:
Fax: z Notes: During the exhibition, exhibitors may arrange technical exchange conferences, news conferences, and other kinds of conferences with various themes to promote publicity and build the enterprise images. BICES office may assist in inviting enterprise decision makers, engineering technical personnel in the high and new technology field, and Visitors to participate in conferences held by exhibitors according to requirements of exhibitors, and conduct publicity through exhibition Catalogues, visiting guides, websites, Daily Express, and site backboards, etc.
We will hold a conference in during the exhibition and we need a conference room with the number of . Conference name:
Speaker name: Post:
Academic background of the speaker:
Introduction: z Notes: 1. This Form is only used as the statistics on held product launch and technical exchange conferences, etc. orienting visitors during the exhibition, but is not the basis of the reserved conference rooms. Exhibitors shall still fill in Form 8-2. 2. If the conference charge fees to the outside, statement shall be made in advance and the charge shall be approved by the organizer. 3. For conferences without submitting this form, Jiuhua International Exhibition Center will not provide conference room renting service during Oct.18-21.
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Form 8-2 Conference Room Reservation Optional Form: Sep. 15, 2011
Please send back this form to Exhibitor name: Booth No.: Jiuhua Resort & Convention Center Contact person: Mr. Kong Qingyang Indoor□ Outdoor□ Mobile:13311090570 Fax: +86(0)10-61782246 Contact person: Email：[email protected] Tel.:
Room No.:
Conference Rooms on Second Floor in Area 16（In Total: 22） Extra Room Length Width Heigh Area Banner Class Theater Charge for
No. (m) (m) (m) (m2) (m) Mode Mode (Yuan/Half day) conference (yuan/hour)
71 14 8 2.97 112 7.4 45 60 2200 400
73 16 14 3.7 224 13 80 120 2900 600
75 14 8 3.7 112 7.4 45 60 2200 400
76 16 14 3.7 224 9.5 80 120 3000 600
77 16 14 3.7 224 13 80 120 3000 600
78 16 14 3.5 224 9.4 80 120 3000 600
79 14 8 2.97 112 6.2 45 60 2200 400
80 10.5 8 3.05 84 7.4 40 50 2200 400
81 16 10.5 3.3 168 7.4 50 80 2200 400
82 16 10.5 3.3 168 9.3 —— —— 2900 600
83 14 8 3.1 112 7.4 —— —— 2700 500
85 16 14 3.7 224 11 —— —— 6500 1000
86 14 8 3.1 112 7 —— —— 2700 500
87 16 14 3.7 224 12.8 80 120 3000 600
88 16 14 3.7 224 12.8 80 120 3000 600
89 14 8 3.7 112 7.4 45 60 2200 400
90 16 14 3.7 224 12.8 80 120 3000 600
91 14 8 3.15 112 7.4 45 60 2200 400
92 16 14 3.7 224 11.8 80 120 3000 600 93 14 8 3.15 112 7.4 45 60 2200 400
95 16 14 3.5 125 7.8 60 90 2900 600
96 16 14 3.5 125 7 60 90 2900 600
- 94 - Part VII Conference Service BICES 2011& IVEX 2011
Conference Rooms on Third Floor in Area 16（In Total 19）
Lobby 82.4 48.9 6.5 4029 \ 126000 36000
101 24.45 20.4 6.5 498 15.25 240 330 18000 5000
102 24.45 20.4 6.5 498 15.25 240 330 18000 5000
103 24.45 36.8 6.5 900 19.8 450 700 30000 9000
105 24.45 36.8 6.5 900 19.8 450 700 30000 9000
106 24.45 17.5 6.5 428 12.35 180 270 15000 4000
107 24.45 17.5 6.5 428 12.35 180 270 15000 4000
★ 108 10.5 8 3.2 84 —— 45 60 2200 400
★ 109 11 8 4.1 88 7.8 45 60 2200 400
110 16 11 4.1 176 10 80 110 2900 600
★ 111 10.5 8 3.3 84 —— 45 60 2200 400
112 24.4 14.2 4.1 347 12.5 130 220 6000 800
113 24.4 14.2 4.1 347 10.5 130 220 6000 800
★ 115 10.5 8 3.2 84 —— 45 60 2200 400
116 16 11 4.1 176 9.5 80 110 2900 600
★ 117 11 8 4.1 88 7.3 45 60 2200 400
★ 118 10.5 8 3.2 84 —— 45 60 2200 400
★ 119 14 8 3.5 112 —— 36 50 2200 400
120 24 13.8 3 331.2 —— 130 220 6000 800
★ VIP 14 8 3.5 112 —— —— —— 3100 600 z Note： 1. Standard ：Paper、Pen、2 microphone、2 relay、1data line、1 audio line。 2.Free for application in advance：1 movable white-board and 1 movable curtain。 3. All data is subject to confirmation 4.★ means no audio equipment。
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Part VIII
Catering and Hotel Service
Part VIII Catering and Hotel Service BICES 2011& IVEX 2011
Form 9-1 Catering Supplier Registration Form Optional For Non-lunch and Non-Box Meal Deadline: Sep.15, 2011
Please send back this form to Exhibitor name: Booth No. organizer Office: Contact person: Yang Shengchen Tel.: +86 (0)10-52220946 Indoor□ Outdoor□ Fax: +86(0)10-52220946 Contact person: Email：[email protected] Tel.:
Fax:
Notes: During the exhibition, if exhibitors need introducing catering suppliers to provide the catering service on code meal in the stand, the exhibitors must submit written applications to the organizer before the deadline. Exhibitors are not allowed to introduce catering suppliers to conduct erection, supply catering, and other activities arbitrarily. Exhibitors and catering suppliers are not allowed to make and sell catering in the venue and booth. Lunch and box lunch are not allowed to be brought in. Besides, hot work is not allowed in the venue under any circumstance. We need employing the following catering suppliers and the detailed information is shown as follows:
Supplier name Sanitary Certificate Contact Catering Supply date Entry time No. person category interval
…… …… …… …… …… ……
Notes: 1. In submitting this Form, the supplier shall submit business license/ Sanitary Certificate /entry and exit arrangement/service staff name list, etc. at the same time. 2. All catering suppliers shall enter from an appointed entrance and repeatedly communicate with exhibitors on relevant flows. The organizer is entitled to forbid the entrance of suppliers without licenses.
- 97 - Part VIII Catering and Hotel Service BICES 2011& IVEX 2011
Form 9-2 Catering Reservation Form Optional
Deadline: Oct.10, 2011
Please send back this form to Exhibitor name: Booth No. Catering Department of Jiuhua International Exhibition Center Reservation Tel.: 86-010-61782288-101300 Indoor□ Outdoor□ 101301 Contact person: Fax: 010-61782246 Tel.:
Fax:
For exhibitors reserving catering during the exhibition, please fill in this Form and send it back to 010-61782246. Set meal A RMB 20 Yuan/set Set meal B RMB 25 Yuan/set
Set meal category Quantity Meal sending date
Attention: 1. Please reserve 10 meals at least. Send the meals to reserved booths during the exhibition (Oct.18-21) every day. Receivers shall sign for confirmation. 2. The invoice is provided by catering suppliers designated by the conference. 3. Reservation is only provided after receiving the whole payment. Advance payment account no.: Account name: Beijing Jiuhua Resort& Convention Center Co., Ltd. Opening bank: ICBC, Xiaotangshan Local Branch Account No.: 0200064919006625433 Please mark the box lunch reserved payment and fax the payment receipt to -010-61782246, contact person Kong Qingyang
- 98 - Part VIII Catering and Hotel Service BICES 2011& IVEX 2011
9-3 Hotel List
Deadline: Sep.30, 2011 Beijing Jiuhua International Exhibition Center is developed and built inside of Jiuhua International Exhibition Center, which is located just next to north 6 ring road ( Mafang exit ), and is 25 km away from Beijing Air port and 35 km away from down town. As there are more than 2300 guest rooms and suites available in Jiuhua International Exhibition Center, therefore, those exhibitors or visitors who would like stay just steps away from exhibition venue, please log on the resort’s website at http://www.jiuhua.com.cn/enindex.asp for further information and choice of rooms. Meanwhile, for the participants who want to stay close to downtown, BICES organizers recommended the following hotels with which special hotel rates have been obtained for BICES 2011 visitors and exhibitors. Those hotels are located at north-east part of 3rd ring road, and are about 35 km away from exhibition venue. With free shuttle buses being available, it will take about 30 – 45 minutes to reach exhibition venue from the hotels. Please state that you are participants for BICES 2011 when booking, so that shuttle bus seats will be reserved for you. Shuttle bus will leave promptly at its scheduled time, please get on the bus on time. NO.1 NO.2
Crowne Plaza Sun Palace Beijing 5 star Beijing Landmark Hotel 4 star
Yunnan Dasha, North – East Corner of Taiyanggong Bridge, Xibahe,North-East 3rd Ring Road, 8 North Dongsanhuan RoadChaoyang District,Beijing Chaoyang District, Beijing 100004,PRC 100028, P.R. China Tel: +86 10 65906688 ext. 5239Fax:+86 10 65906303 Tel: 86 10 6429 8888 E-mail: [email protected] Fax: 86 10 6452 1898 Standard Room ( One Breakfast Included) CNY 750 E-mail: [email protected] Superior Room ( One Breakfast Included) CNY 880 Contact Person: Ms. Angelia Gu ( Both king and twin beds are available) Deluxe Room King Bed CNY 850 Hotel→Exhition Center departure time is 7:30-8:15 ( One Breakfast and Service Charges included ) Exhition Center→Hotel departure time is 17:30 Reason of Choice: The hotel is located just hundreds meters away from the entrance of express way that connects downtown to exhibition ground,therefore it is the nearest hotel to choice in down town area. Hotel→Exhition Center departure time is 7:45-8:30 Exhition Center→Hotel departure time is 17:30
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NO.3 NO.4
Huadu Hotel 3 star
www.zhaolonghotelbeijing.cn 5 star No.8,Xinyuan Nanlu, Chaoyang District Beijing 100027, PRC No.2,Workers’ Stadium N.Road, Chaoyang District, Beijing Tel: +86-10-6597 1200,6597 1308, 6597 1166ext. 8061 100027, P.R.China Fax: +86-10- 6597 1218 6597 1705 Tel: 86 10 65972299 Email: [email protected] Fax: 86 10 65972288 Contact Person: Mr. Ivan Yu Mobile Num. :13811580165 Room Rate Standard Room (one Breakfast included) CNY 380 Deluxe Room CNY 780.00 Business Room ( one Breakfast included) CNY 500 Business Room CNY 880.00 ( Both king and twin beds are available) Executive Deluxe Room CNY 1080.00 Reason of Choice: Both Landmark and Huadu hotels are Reason of Choice: located Zhaolong Hotel is located at No.2, Workers' Stadium N.Road, at Yansha commercial zone, and next to diplomatic zone with Chaoyang District, Beijing. It is near Lufthansa Shopping Center, Hotel→Exhition Center departure time is 7:30-8:15 it take 25 minutes from Beijing Capital International Exhition Center→Hotel departure time is 17:30 Airport(20km) and 10 minutes from Beijing Railway Station(5.5km)and 5 minutes by walk from Sanlitun Bar Street. E-mail: [email protected] Contact Person: Ms. Christina Chuan Tel:13601105811 Hotel→Exhition Center departure time is 7:20-8:05 Exhition Center→Hotel departure time is 17:30
- 100 - Part VIII Catering and Hotel Service BICES 2011& IVEX 2011
Form 9-4 Visa Application Form Optional
Deadline: Sep.15th, 2011
Please send back this form to Exhibitor name: Booth No. organizer Office: Contact person: Vivian Kang Tel.: +86(0)10－68594982 Indoor□ Outdoor□ Fax:+86(0)10-68594996 Contact person: Email：[email protected] Tel.:
Fax:
Name Gender Date of Birth Nationality Position Company Passport No.
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