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Exhibitor Manual 11th Beijing International Construction Machinery Exhibition & Seminar (BICES 2011) China International Commercial Vehicles Exhibition (IVEX 2011) Exhibitor Manual Dates：October 18-21,2011 Venue：Jiuhua International Exhibition Center,Beijing,China www.e-bices.org Welcome to participate in BICES 2011 and IVEX 2011 This Exhibitor Manual aims to provide various information to exhibitors for the participation of this exhibition, so as to help finishing preparatory work. To help you with your necessary work, please read the following guidance carefully: 1. Identify your booth type. It is a standard booth or a raw space, indoor or outdoor. This is the basis for you to read the Exhibitor Manual. Forms includes a required form and an optional form, please fill in as needed. 2. If your booth type is a raw space, we’d like to remind you that the exhibition adopts the host responsible system. organizer chose two official service providers to take charge of indoor booths and outdoor booths respectively, please note this distinction. Moreover, if you rent an indoor raw space, you may choose a complete set of decoration program form the programs prepared by us to simplify your participating processes. 3. Please keep to the deadline date of forms in this manual to reduce unnecessary expenditures. If no other stipulated, the exchange rate for RMB and Other currency is on the basis of the exchange rate on the payment date. All banking charge is for the account of the payer. Contact: Address: Bldg 7-16,No.188,South 4th Ring West Road, Fengtai District, Beijing, P.R. China Zip code:100070 Tel:+86 10 52220922 52220950 Fax:+86 10 52220900 Email:[email protected] Contents Part I General Information 1-1 General Information······································································································································································ 2 1-2 Important Contacts of BICES Organizing Committee ··················································································································· 4 1.3 Designated Service Provider ························································································································································· 4 1.4 Exhibition Time Table··································································································································································· 5 1.5 Check List····················································································································································································· 6 1.6 Venue technical parameters ··························································································································································· 7 1.7 Exhibition area plan and overview of service facilities ·················································································································· 8 1.8 Overview of traffic information····················································································································································· 9 1-9 General rules and regulations of the exhibition···························································································································· 12 Part II important Form for Qualification and the Application Form 2-1 Exhibition Catalogue Form- Basic Information··························································································································· 16 2-2 Exhibitor Catalogue Form-Products Category····························································································································· 17 2-3 Exhibition Catalogue Advertisement Reservation Form ·············································································································· 18 2-4 Exhibitor Badge·········································································································································································· 19 2-5 Tickets and Business Invitation Letter Application Form············································································································· 20 2-6 Electricity Supply Layout Drawing············································································································································· 21 2-7 Electricity Supply Application Form··········································································································································· 22 Part III Notice for indoor standard booth exhibition 3-1 Information sheet of indoor standard booth································································································································· 25 Part IV Notice for indoor and outdoor raw space booth 4-1 Introduction to workflows of raw space booth drawing approval and both registration································································ 29 4-2 Declaration form of construction supplier for raw space booths ·································································································· 31 4-3 Guarantee deposit and management fee ······································································································································ 33 4-4 Deposit deduction standard························································································································································· 35 4-5 Raw space design code and detailed rules ··································································································································· 37 4-6 General rules for construction management ································································································································ 40 4-7Construction staffs work permit application form························································································································· 45 4-8Application for beforehand move-in ············································································································································ 46 4-9 Work overtime application form·················································································································································· 47 4-10 Letter of commitment on the construction safety······················································································································· 48 4-11 Package Booth Application Form·············································································································································· 50 5-1 Truck pass application form ························································································································································ 67 Part V Optional Rental Service 6-1 Onsite Demonstration ································································································································································· 69 6-2 General Rules of safe Operations in outdoor exhibition areas······································································································ 70 Part VI Optional Rental Service 7-1 Application form for water, telephone and compressed air supply ······························································································· 73 7-2 Application form for indoor structure suspension units················································································································ 75 7-3 Arrangement Plan of Water/Tel/Compressed Air/Suspension Points···························································································· 77 7-4 Wireless Network Application····················································································································································· 78 7-5 Furniture Rental Application Form-indoor space························································································································· 79 7-6 Electric Appliance Rental Application Form-Indoor Exhibitors··································································································· 81 7-7 Exhibition Furniture/Electric Appliance Rental Application Form-Outdoor Exhibitors································································ 84 7-8 Fresh Flowers and Green Plants Rental Application Form··········································································································· 86 7-9 Application for Serving Staff-Interpretation ································································································································ 89 7-10 Application for Serving Staff-Interpretation ······························································································································ 90 7-11 Application for Serving Staffs-Cleaning, Safeguard, Volunteer and Worker··············································································· 91 Part VII Conference Service 8-1 Conference Registration Form ····················································································································································
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