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Working with & Programme Delivery Requirements

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Working with & Programme Delivery Requirements WORKING WITH & PROGRAMME DELIVERY REQUIREMENTS October 2015 1 CONTENTS INTRODUCTION ....................................................................................................................... 3 SCHEDULE FOR PROGRAMME PAPERWORK AND DELIVERY ........................................ 4 1. PAPERWORK ....................................................................................................................... 5 Programme Description ......................................................................................................... 5 Compliance Form .................................................................................................................. 5 Presentation Details ............................................................................................................... 6 PasB’s and Music Reporting ................................................................................................. 6 Proteus................................................................................................................................... 7 2. TITLE CHANGES .................................................................................................................. 7 3. SCHEDULE INFORMATION ................................................................................................ 7 4. DELIVERY ............................................................................................................................. 8 5. REPEATS .............................................................................................................................. 9 6. DURATIONS ....................................................................................................................... 10 7. ANNOUNCEMENTS ........................................................................................................... 10 Credits.................................................................................................................................. 11 8. LIVE PROGRAMMES FROM OUTSIDE BROADCAST VENUES .................................... 12 9. REFERRALS ....................................................................................................................... 13 10. STOCK PROGRAMMES ……………………………………………………………………..…13 11. ROLLING OR 'AD HOC' COMMISSIONS………………………………………………….....14 12. TECHNICAL REQUIREMENTS ....................................................................................... .15 13. ACTIONLINES and the RADIO 4 INFORMATION LINE ................................................. 24 14. RADIO 4 INTERACTIVE ................................................................................................... 25 15. MARKETING ..................................................................................................................... 30 16. PUBLICITY ........................................................................................................................ 30 17. ON-AIR PROMOTION ....................................................................................................... 32 18. HEALTH & SAFETY ......................................................................................................... 32 19. RADIO 4 CONTACT LIST ................................................................................................. 34 APPENDICES Appendix A: Topicality status .............................................................................................. 36 Appendix B: Paperwork templates ...................................................................................... 45 2 Introduction Welcome to the Working with BBC Radio 4 document - essential reading for anyone involved in making programmes for the station. It covers everything from titles to telephone support lines, file transfer to editorial compliance and will, I hope, answer most of the questions that will occur in the course of production. It also includes examples of typical paperwork you will need to supply. I hope you find this useful. If you have ideas for how it could be improved do let me know. Please bear in mind that adherence to these guidelines is part of our contract with all suppliers: they apply to all programmes commissioned by Radio 4. If you have any questions don't hesitate to contact me, or one of the team. Best wishes Denis Nowlan Head of Station Management BBC Radio 3, Radio 4, Radio 4 Extra 3 Schedule for programme paperwork and delivery Exceptions for topical programmes only by prior agreement with Network Manager. WHEN BY ITEM TO BE SENT TO HOW (Week before TX) -5 Programme Description In-house via Proteus Proteus or Indies via link at: via web form http://www.bbcradioresources.com/pr if Indie ogramme/descriptions/ --4 Programme Description In -house via Proteus Proteus or update if necessary. Indies via link at: via web form (This version will be used http://www.bbcradioresources.com/pr if Indie for marketing purposes.) ogramme/descriptions/ -3 Programme Photo [email protected] & via email (If iPlayer Picture Editors [email protected] do not have a photo for the programme / the programme team and iPlayer Picture Editors agree that an updated photograph is required) -3 Programme Delivery In-house via VCS Ingester: Via Ingester (for non-topical \\bbcmedrr006\vcs_ingester$\Radio_ or ftp site if programmes) 4\Radio_4_auto\PROGRAMMES_Rf Indie as wav or flac file TX Indies via link at: ftp.bbc.co.uk Optional: if you want your programme to go up on the Radio Previews site: email [email protected] -3 Compliance Form In-house via Proteus e-mail or Indies e-mail Word doc to Proteus [email protected] -3 Final version Programme In-house via Proteus Proteus or Description Indies via link at: via web form update if necessary http://www.bbcradioresources.com/pr if Indie ogramme/descriptions/ -3 Presentation Details R4 Presentation e-mail e-mail: [email protected] Weeks after TX +2 Music Reporting Forms 1) Independent suppliers email: via e-mail (music reporting intranet [email protected], site:) [email protected] http://home.gateway.bbc.co and [email protected] .uk/mru Music Reporting Unit, 2) In house: via Proteus or email via email or MC4 C4, Media Centre, Music Reporting - Unit Proteus W12 7TQ +2 P as Bs 1) Independent suppliers email via e-mail [email protected] & both [email protected] & RadioCataloguing/[email protected]. uk via e-mail or 2) (in-house only): via Proteus, ENPS Proteus/ or email both I&A Production Intake & ENPS Radio Cataloguing/Research 4 1. PAPERWORK * Paperwork templates start on page 44. Programme Description In order to ensure your programme is publicised on radio and in the press, you must complete a Programme Description. This is not an optional extra but an essential part of delivery requirements. You should fill in a Programme Description at least five weeks before the transmission date. BBC producers should complete their Programme Description in Proteus. Independent producers should complete and submit the following webform and we will transfer this data into Proteus. http://www.bbcradioresources.com/programme/descriptions/ All Programme Descriptions must have a dual sign off by the producer and appropriate senior editorial figure before they can be used. For Indies the Exec sign off will be done in Proteus by the Editor, Editorial Standards. The approval process will ensure the Programme Descriptions gets to everyone who needs it. Please see the separate document on programme descriptions for Radio 4 for details on how to write them. Updated Programme Description If your programme changes, please supply a revised version four weeks before transmission. Please note if there is a substantial editorial change this will need to be re-approved. This is the version which will be used for publicity purposes. Any amendments you make after this will only show on the Radio 4 webpage. Final version of Programme Description Every programme on Radio 4 must provide an up to date and approved Programme Description three weeks before transmission, unless it is agreed to be topical. Daily programmes must provide one by 1600 on the day before transmission. Radio 4 Presentation Operations must be notified of any updates, less than 6 hours before TX, at the address below. Contact R4 Presentation-Operational e-mail [email protected] Compliance Form The compliance form must be completed by the producer and signed off by the executive producer or editor at least three weeks before transmission, or, in the case of topical programmes, on a date prior to transmission as agreed in advance with the Editor, Editorial Standards, Roger Mahony. BBC producers should submit their compliance report via Proteus. If you suspect your programme has not yet been scheduled in Proteus, please contact Amanda Benson. contact Amanda Benson, Schedule Manager, BBC Radio 4 tel 020 7765 5485 e-mail [email protected] Independent producers should submit their report via e-mail to [email protected]. Separate forms are needed for each episode of a series. The indie compliance form is on the BBC commissioning website at http://www.bbc.co.uk/commissioning/radio/network/compliance.shtml 5 contact Roger Mahony, Editor, Editorial Standards, BBC Radio 4 tel 020 7765 5455 e-mail [email protected] Presentation Details These are required three weeks before transmission for programmes designated as non-topical. For all other programmes, the Presentation Details should be delivered at
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