NCIS Coding Manual
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NATIONAL CORONIAL INFORMATIONNational Coronial SInformationYSTEM System NCIS Coding manual Version 5 Released 2020 [email protected] | +61 3 9684 4442 | ncis.org.au National Coronial Information System National Coronial Information System [email protected] ncis.org.au © National Coronial Information System 2020 This document is subject to a copyright. It may be reproduced in whole or in part for study and training purposes subject to the inclusion of an acknowledgement of the source and non-commercial usage or sale. Reproduction for other purposes than those stated above requires written permission of the National Coronial Information System (NCIS), Australia. Published by the National Coronial Information System. Any enquiries about or comments on this publication should be directed to [email protected] Disclaimer Whilst every reasonable care has been taken to ensure information accuracy within this publication, the NCIS Unit and its staff make no warranty or guarantee that the information presented here is error-free and will bear no responsibility for the results or consequences for the use of this manual. NCIS Coding manual – Version 5 – 2020 | ii National Coronial Information System Previous publications Publication Version Release Date Comment Coding manual 1 Jul 2000 Coding manual and user guide 21 Nov 2004 Limited release 2.1 Dec 2004 Limited release 2.2 Feb 2005 Limited release 2.3 Mar 2005 Limited release 2.4 May 2005 3 Aug 2007 4 Aug 2010 4b Jul 2014 Limited release 4c Jul 2014 4d Jun 2017 4e Sep 2018 The Coding manual is revised regularly based on feedback from coders, revision of data items and codesets and the inclusion of new examples for more complex and difficult scenarios. Each version of the manual automatically supersedes all previous versions. Acknowledgments The NCIS is funded by all State/Territory Justice Departments, New Zealand Ministry of Health, Commonwealth Department of Health, Commonwealth Department of Infrastructure, Regional Development and Cities, Australian Competition and Consumer Commission, the Australian Institute of Criminology and Safe Work Australia. Coronial data has been provided by each State and Territory Coroner’s Office in Australia and New Zealand. Additional codes are provided by the Australian Bureau of Statistics (ABS) and Safe Work Australia. We gratefully acknowledge their support. 1 Version 2 released in multiple editions due to refinements based on feedback from a national NCIS Coders training program. NCIS Coding manual – Version 5 – 2020 | iii National Coronial Information System CONTENTS Abbreviations ........................................................................................................................................... 1 References ................................................................................................................................................. 2 Introduction .............................................................................................................................................. 3 What data is stored in the NCIS? ........................................................................................................................................ 3 Sources of data .............................................................................................................................................................. 3 NCIS core data set .............................................................................................................................................................. 3 Case inclusion and exclusion criteria ................................................................................................................................. 4 Missing cases .............................................................................................................................................................................. 4 Data quality ................................................................................................................................................................................. 5 NCIS coders ................................................................................................................................................................................. 5 Accessing the NCIS ................................................................................................................................... 5 How to use this manual ........................................................................................................................... 5 Concept defintions ................................................................................................................................... 6 Getting things started ............................................................................................................................ 25 Coding tips on selected data fields ...................................................................................................... 34 General coding rules ............................................................................................................................ 288 Case studies ........................................................................................................................................... 298 Coding guidelines for specific topics ................................................................................................. 303 Frequently asked questions ................................................................................................................ 384 NCIS Coding manual – Version 5 – 2020 | iv National Coronial Information System ABBREVIATIONS ABS Australian Bureau of Statistics AIHW Australian Institute of Health and Welfare AM Australian Modification ANZSCO Australian and New Zealand Standard Classification of Occupations ANZSIC Australian and New Zealand Standard Industrial Classification ASGC Australian Standard Geographical Classification ASGS Australian Standard Geography Standard DD/MM/CCYY Day Day / Month Month / Century Century Year Year HH:MM Hour Hour : Minute Minute ICD-10 International Statistical Classification of Diseases and Related Health Problems, Tenth Revision ICECI International Classification of External Causes of Injuries IHPA Independent Hospital Pricing Authority MUNCCI Monash University National Centre for Coronial Information NCCCI National Coordination Committee for Coronial Information NCIS National Coronial Information System NDSIS National Data Standards for Injury Surveillance NEC Not elsewhere classified NHDD National Health Data Dictionary NISU National Injury Surveillance Unit OHS Occupational Health and Safety RCIS Research Centre for Injury Studies SACC Standard Australian Classification of Countries WHO World Health Organisation NCIS Coding manual – Version 5 – 2020| 1 National Coronial Information System REFERENCES National Coronial Information System (2020). National Coronial Information System (NCIS) Data Dictionary, Version 4 World Health Organisation. International Statistical Classification of Diseases and Related Health Problems (ICD-10), 10th Revision, 2016. World Health Organisation: Geneva World Health Organisation. International Classification of External Causes of Injuries (ICECI), 2003 (Version 1.2.). World Health Organisation: Geneva NCIS Coding manual – Version 5 – 2020 | 2 National Coronial Information System INTRODUCTION The National Coronial Information System (NCIS) is a secure database of information on deaths reported to and investigated by a coroner in Australia and New Zealand. The NCIS is designed to assist coroners and other data users with investigations and contribute to health policy development and prevention strategies. The database is accessible to authorised users via a web search interface. It contains a core data set of fields common to all cases. It also allows for the attachment of relevant reports: police narratives, autopsy and toxicology reports and coronial findings. The NCIS Unit collects, organises and quality assures Australian and New Zealand coronial data. Key roles of the NCIS: • Collect comprehensive data on reportable deaths • Quality assure and manage this unique collection of data • Provide high-quality statistical information • Manage access to highly sensitive information • Develop and maintain national coding standards WHAT DATA IS STORED IN THE NCIS? Sources of data The majority of data contained in the NCIS is sourced from coronial files including: • police investigation reports • autopsy reports • supporting forensic medical reports (for example, toxicology) • coronial findings The database contains both coded and noncoded data. Search facilities allow users to interrogate data fields as well as the full text data and attached reports using particular words or phrases. The NCIS does not contain: • transcripts of inquests (although much detail of the inquest can be included in the finding) • photographic evidence • witness statements NCIS core data set The NCIS core data set includes: • case demographics o name, age, date of birth, date of death, place of usual residence, marital status, employment status, usual occupation, country of birth, years in country, indigenous origin • cause of death details o medical cause of death, mechanism of injury, object or substance producing injury, perpetrator relations to the deceased (for assault cases), ICD 10 cause of death codes, NCIS Coding manual – Version 5 – 2020