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Minutes of the Meeting of the Parish Council

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Minutes of the Meeting of the Parish Council Telephone: 01455 285655 Broughton Astley Parish Council Fax: 01455 283120 VAT Registration No. 705 5707 41 Council Office, Station Road, www.broughton-astley.gov.uk Broughton Astley, Leicester, LE9 6PT e-mail: [email protected] MINUTES OF THE PARISH COUNCIL MEETING HELD ON THURSDAY 16 MARCH 2017 AT THE VILLAGE HALL, STATION ROAD, BROUGHTON ASTLEY PRESENT: Councillors G Brown, R Capewell, R Gahan, C Golding, C Grafton-Reed, Mrs S Hendy, D Howe, S Oliver, R Patrick, C Porter, M Swinfen and R Tomlin APOLOGIES: Councillors J Bateman, G Mallaghan, A Rowe and Mrs M Stell District Councillor M Graves and County Councillor W Liquorish CLERK: Mrs D Barber – Parish Manager 1499 1. APOLOGIES Apologies were received and accepted from Councillors J Bateman, G Mallaghan, A Rowe, Mrs M Stell, District Councillor M Graves and County Councillor W Liquorish 1500 2. DECLARATIONS OF MEMBERS’ INTERESTS AND REQUESTS FOR DISPENSATIONS No declarations of Members’ interests were received. 3. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 9 FEBRAURY 2017 Members confirmed that the Minutes of the Parish Council meeting held on 9 February 2017 to be a true record. Councillor Swinfen proposed and Councillor Patrick seconded that the minutes should be accepted as a true record, a show of hands carried this unanimously. 1501 RESOLVED: That the minutes of the Parish Council meeting held on 9 February 2017 are accepted as a true record. 1502 4. PROGRESS AGAINST OUTANDING RESOLUTIONS A report of progress in completing Parish Council resolutions was presented by the Parish Manager and was received and accepted by the Members. 1503 5. CHAIRMANS TIME NEW STARTER Following a successful application and interview process a new member of staff has been appointed. Subject to Parish Council ratification in Item 13 of the agenda, Mr Michael Hughes of Walton, Lutterworth will commence his position of Property and Grounds Maintenance Assistant on Monday 20 March 2017. This document is also available in large print. 393 FLY THE FLAG FOR THE COMMONWEALTH Monday 13 March saw the inaugural ‘Fly the Flag for the Commonwealth’ ceremony held at the War Memorial at 10am. Councillor Liquorish raised the flag on behalf of Broughton Astley following the reading of the Commonwealth Affirmation by a large contingent of pupils from Thomas Estley College. Also present was the Revd Sharon Constable, members of the Royal British Legion, Parish Council representatives and members of the pubic. This is hoped to become an annual event. OFFICE CLOSURE Due to circumstances with staffing, the office will be closed to the public on Friday 31 March. The office will be opened on Wednesday 29 March as an alternative and will be as widely advertised as possible regarding the change for that week. HARBOROUGH DISTRICT COUNCIL The Parish Office has recently been informed that following the rise in reports of dog fouling in general across the district, Harborough DC have appointed a dedicated officer to be a point of contact for Broughton Astley and surrounding areas. Members are requested to report any incidents of areas being affected by dog fouling to the Parish Office for them to relay and collate the information to this officer who has been authorised to deal with this matter by using numerous methods and powers at their disposal. VILLAGE CENTRE CLEAN-UP A clean up of the village centre has been organised for Sunday 19 March at 10am. All volunteers are welcome and are to meet in the Co-op car park for a briefing and distribution of equipment. Mr Ken Larkin will be the co-ordinator and dedicated First Aider on the day. Councillor Janette Ackerley, Chairman of Harborough District Council is also hoping to be present. 1504 6. PUBLIC FORUM The Chairman suspended the normal business of the Council at 7.37pm. As no members of the public were present, the Chairman resumed business at 7.38pm. 1505 7. DISTRICT AND COUNTY COUNCILLORS REPORTS COUNTY COUNCIL Councillor Liquorish Councillor Liquorish tendered his apologies and had nothing to report. DISTRICT COUNCIL Councillor Tomlin • Local Plan – is still ongoing and delayed. Discussions being held that Leicester City cannot meet their housing supply numbers and concerns this could have on other councils in the area. • Ward Boundary Changes – Proposed new changes are two 2 Member wards to include This document is also available in large print. 394 Leire for District Council. • LED Street Lighting – although issues have occurred following the installation of LED street lighting throughout the county it does appear better and is a cheaper option. • Green Waste – Although some confusion has been raised, the collections have commenced for this year, but payment needs to be made by the end of March. • Bus Shelters – Has received a complaint from a resident regarding the lack of seating at bus shelters throughout the village. The Parish Manager confirmed that she had been in contact with a resident regarding this matter and will forward copies of the correspondence to Councillor Tomlin for reference. Councillor Dann – No report submitted Councillor Graves Ward Boundary Changes – The Local Government Boundary Commission for England (LGBCE) have proposed changes to the warding arrangements for both District Council and Parish Council. The Harborough District Council proposal submitted to the LGBCE exceeded the important 10% electorate threshold for 3 out of the 4 Broughton Astley wards, requiring the LGBCE to come up with their own warding proposals. LGBCE are proposing to combine Primethorpe and Sutton wards to become a dual member ward. They are also proposing to combine Astley and Broughton wards to become a dual member ward, but also adding into the new ward the electorate in the village of Leire to come under the 10% electorate threshold. The Parish council wards are proposed to increase to 5, with the new ward taking a single councillor from another ward meaning the 5 wards will elect 4, 4, 4, 3 and 1 councillors respectively. The LGBCE have explained that these are NOT final proposals, and would happily consider alternative proposals as long as they meet the simple requirements for no single ward electorate to have more than a 10% variance compared to the average number of electorates. Councillor Graves also informed the Members that he had received complaints regarding the terrible state the Byre Crescent bus shelter following a botched cleaning job to remove graffiti on every panel. I have reported it to Leicester County Council Highways and have also asked Cllr Bill Liquorish for his assistance in getting it repaired as soon as possible. 1506 8. REPORTS FROM OUTSIDE BODIES No reports were given from any outside bodies. 9. SCHEDULE OF PAYMENTS FOR THE PERIODS ENDING 28 FEBRUARY 2017 The Parish Manager presented the schedule of payments made for the period to 28 February 2017. Councillor Grafton-Reed proposed and Councillor Swinfen seconded that the schedule of payments and the month end statements were received and accepted unanimously. The Chairman signed the Bank Reconciliation, on behalf of the Parish Council. 1507 RESOLVED: That the schedule of payments and the month end statements for the period 28 February 2017 were received and accepted unanimously. The Chairman signed the Bank Reconciliation, on behalf of the Parish Council. 10. FINANCIAL STATEMENTS FOR THE PERIOD TO THE END OF FEBRUARY 2017 This document is also available in large print. 395 The Parish Manager presented the financial statements for the period ending 28 February 2017, which were accepted unanimously by a show of hands. 1508 RESOLVED: That the financial statements for the period ending 28 February 2017 are accepted unanimously. 1509 11. S106 STATEMENT Members were presented with a S106 statement as at 28 February 2017, detailing the S106 payments and expiry dates allocated to Broughton Astley. Councillor Golding recommended that an email is sent on a regular basis to Harborough District Council to establish the progress in housing development which triggers the release of the S106 funding. 12. OUTSTANDING TASKS FROM ROSPA INSPECTION A report was presented to Members detailing the outstanding task requirements noted during the recent annual RoSPA inspection of the play equipment and Skatepark at the Frolesworth Road recreation ground. 1510 RESOLVED: That the report detailing the outstanding tasks to be undertaken following the annual RoSPA report is accepted. 13. PERSONNEL SUB-COMMITTEE Members received the minutes from the Personnel-Sub Committee meeting held on Monday 20 February 2017. Councillor Brown proposed and Councillor Swinfen seconded that the minutes are accepted of a true record of the meeting. A show hands carried this unanimously. 1511 RESOLVED: That the minutes of the Personnel-Sub Committee meeting are accepted as a true record of the meeting. 42.17 – Property and Grounds Maintenance Assistant 1512 RESOLVED: 1. That Mr Michael Hughes is recruited to the post of Property and Grounds Maintenance Assistant. Subject to satisfactory references Mr Hughes will commence his employment on Monday 20 March 2017. 2. That Mr Michael Hughes will be employed on NJC pay scale 18-21 working 22.5 hours per week with a view to full time after twelve months. 3. That consideration should be given to all staff members undergoing the Disclosure and Barring Service check under the Children’s Act 2004. 43.17 – Deputy Clerk 1513 RESOLVED: 1. Advertise the post of Deputy Clerk internally on 17 March 2017 with a closing date of 31 March 2017. 2. Depending on outcome of advertisement the Parish Council either internally appoints the existing Administration Assistant to the post of Deputy Clerk, or interviews applicants accordingly. 3. Advertise for a Planning and Administration Assistant on spinal column point 14 of the national pay scale. 4. Place both the Deputy Clerk and the Planning and Administration Assistant on a six month trial period subject to making both positions permanent after this time should both candidates prove satisfactory.
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