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2016 AGM Working Papers V3-Corrected

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2016 AGM Working Papers V3-Corrected ANNUAL REPORTS for the 2016 ANNUAL GENERAL MEETING REGINA SASKATCHEWAN APRIL 30, 2016 THANK YOU TO OUR SPONSORS AND FUNDING PARTNERS TABLE of CONTENTS Schedule of Events Page 2 AGM Agenda Page 3 President's Report Page 4 Executive Director's Report Page 5-6 Provincial High Performance Coach’s Report Page 7-8 Program/Workshop Report Page 9-11 Development and Marketing Manager Page 12-14 Curling Canada Delegates Report Page 15-17 Executive Committee Report Page 18 Finance and Audit Committee Report Page 19 Governance and Policy Committee Report Page 20 Strategic Planning Committee Report Page 20 Competition Committee Report Page 21-33 Juniors 22-24 Women 24-25 Men 26-27 Mixed Doubles 28 Seniors 28-29 Masters 29-30 Curling Club Championship 30-31 Juvenile 31-32 Mixed 32 Wheelchair 32 2016-2017 Provincial, National & World Dates/Sites 33 Participation Development Committee Report Page 34 Volunteer Screening Report Awards and Legends of Curling Honor Roll Page 35-37 Member Proposals Page 38 Board Nominee Information Page 39-42 MAP Disbursements Page 43 Club Affiliations & Memberships Page 44 Competitions Entries Data Page 45-46 2016-2017 Proposed Budget Review & Notes Page 47-59 1 CURLSASK ANNUAL MEMBER MEETING APRIL 30, 2016 RAMADA HOTEL, REGINA SCHEDULE OF EVENTS 8:30am Registration of Delegates (Oak Room) to 2:45pm 8:30am to 2:45pm Registration of Meeting Delegates 8:30am to 9:15am CC Business of Curling, CURLSASK and Coach Sessions 9:30am to 10:15am CC Business of Curling, CURLSASK and Coach Sessions 10:30am to 11:15am CC Business of Curling, CURLSASK and Coach Sessions 12:00pm to 1:15pm Lunch (provided to all attendees) 1:15pm to 2:00pm CC Business of Curling, CURLSASK and Coach Sessions 2:15pm to 3:00pm CC Business of Curling, CURLSASK and Coach Sessions 3:30pm Annual General Meeting (Oak Room) 5:30pm Gala Awards Dinner – Supper and Presentations to 9:00pm (Canadian Ballroom) Delegates & Observers Welcome at a cost of $40 per person 2 Saskatchewan Curling Association 1997 Inc operating as CURLSASK Annual General Meeting Ramada Hotel, Regina - April 30, 2016 AGM Agenda 1. Call to Order - 3:30 p.m. President – Dennis Smith 2. Notice of Meeting Amber Holland 3. Report on Credentials of Delegates Amber Holland 4. Introduction of Directors, Past Presidents and Special Guests 5. Remembrance of Deceased Members 6. Adoption of Agenda 7. Minutes of 2015 Annual General Meeting 8. Business Arising from the Minutes 9. SaskSport Report Jerry Shoemaker 10. Curling Canada (CC) Report Scott Comfort 11. CC Delegates Report Dennis Smith 12. Past Presidents Report Janeth Muldoon 13. Staff Reports a. Executive Director's Report Amber Holland b. High Performance Coach’s Report Wayne Kiel c. Development and Marketing Manager Report Susan Lang 14. Board Committee Reports a. Executive Committee Dennis Smith b. Finance and Audit Bob Ziegler - 2015-2016 Audited Financial Statements - 2016-2017 Budget - Appointment of Auditors c. Governance and Policy Christy Walker d. Strategic Planning Mitch Minken e. Competition Amber Holland f. Participation Development Patricia Yeske g. Volunteer Screening Gord Bell 15. Member Proposals 14. President's Report Dennis Smith 15. New Business 16. Election of Directors 17. Presentation of Gavel 18. Introduction of 2016-2017 Board of Directors 19. Location of 2017 AGM – Saskatoon – Tentative Date April 29 20. Adjournment 3 PRESIDENT’S REPORT 2015-2016 My year as president could not be classified as a dull year. A power failure at the 2015 AGM started the year off with a sample of things to come. The Member Association presidents and Curling Canada had scheduled a meeting in Toronto for May 1–3. A breakdown in communications was discovered between the Member Associations and the Board of Governors, the Governors and Curling Canada Operations, and operations and the Member Associations Executive Directors. We also found there was a problem with information to and from the CEO of Curling Canada. By the end of the meetings it was decided Curling Canada needed to go in a different direction. The CEO decided to resign, and the chair of the Board of Governors took a medical leave for the remainder of her term. Vice Chair Hugh Avery took over as chair and progress to improve communication and trust improved immediately. In September, I was selected to sit as the Vice Chair of the Members Association, where I assisted the chair in planning our portion of the meetings. I was also asked to sit on a Curling Canada Governance review committee. This committee was tasked at looking at all the processes used by both Curling Canada and the Member Associations in dealing with issues. Face to face meetings between the Member Associations and Curling Canada were held March 5-6, 2016 in Ottawa with a much different atmosphere than the meetings last May. The change in communications between the different groups was apparent, although we still have more work to do. There will be a different process for issuing contracts for major events. Contracts will be standardized and the relevant Member Associations presidents will see the contracts. Curling Canada Operations will be going through the Member Associations when placing events in various locations. Tourism branches in various cities are approaching Curling Canada to host curling events without the knowledge of the Member Associations. This problem was discussed and Curling Canada will be contacting the Member Associations affected when this happens. Curling Canada had announced Katherine Henderson was hired as their new CEO. We met her at the meetings. She shared her vision of how she wants to go forward with Curling Canada. Kathy believes in open honest communications with all areas in Curling Canada. Respectfully submitted, Dennis Smith, President 4 EXECUTIVE DIRECTOR'S REPORT 2015-2016 2015 -2016 curling season has come and gone and has been a successful one from an operational perspective. CURLSASK administration was pleased that we maintained the same number of Curling Clubs for the 2016-2016 season at 140 member curling clubs. A total of 7 Associate Members renewed their membership with CURLSASK. The total membership for CURLSASK, including Associate Members, for 2015-2016 was 16,658 (15,423 regular members and 1,235) under 12 years of age). This was year number two of the per member fee and most curling clubs are getting accustomed to the new change. We continue to work with Curling Canada on our website and results system. The website remains as our main source of information sharing with members, clubs, fans and curling enthusiasts. We made some minor changes to the website to help improve navigation. The website always requires new content, especially on the home page, and Susan Lang continued to be the main staff person in charge of that content. The Curlcast results system provided from Curling Canada went through another major change this year so there was some new back end procedures that needed to be learned, but those changes were for the better. Anne Marie Dezotell takes ownership of all draws inputted and provides support to the clubs hosting competitions as required. Revenue from Google ads was up slightly and we will continue to explore other options for sponsor ad revenue. This was the second year of holding the Provincial Day of Curling in Saskatchewan, which was celebrated on January 27, 2016. Year two saw more traction and uptake from our member curling clubs. Information can be found under the Participation Development Committee on this initiative. I attended a number of National meetings this past season. The Operational Council (group of all Member Association Executive Directors and CC Senior Staff) met in Collingwood, ON in June 2015 and in Ottawa, October 2015. Both trips are beneficial to meet with fellow Executive Directors across the country and discuss things from club development, competitions and high performance. The National Curling Congress (NCC) and Annual General Meeting (AGM) was held in Collingwood, ON. President, Dennis Smith and Vice-President, Patricia Yeske attended as delegates for the meetings and I was an observer. I continue to coordinate the Prairieland Curling Camp again this year. The 2015 edition saw two 4 day camps held with 96 students in each and a very strong waiting list. The campers and instructors have a great time as always and are looking forward to 2016 in Nipawin again. This camp continues to the highlight of my curling year. This year I also worked closely with Sask Parks and Recreation Association to work with SaskPower on creating an Energy Management Module specific to Curling Club operations. The module was completed in March and a Train the Trainer Session was held in April. The module will hopefully be incorporated into our Level 1 and/or 2 Ice Making Workshops and can also be held as a member club session in Business of Curling in the future. The staff continues to play a significant role in communicating with the CURLSASK membership: 5 - Annual Yearbook – updated and sent out with the club affiliation packages in the fall. - Printed Newsletter – sent two printed newsletters (October and January) this year - CURLSASK Connects e-News – sent monthly starting in November - Email communications to the clubs as required to forward information. - Mailouts – minimum of 3 per year with information about affiliation, member meetings and resource information for the clubs. - Working closely with the Region Coordinators to arm them with information and resources to share with clubs in their Region. This past year I was assigned as staff support to the Executive, Finance & Audit, Strategic Planning Committees and Volunteer Screening Committee. I am presently the Chair of the Competition Committee, as per the CURLSASK Bylaws – see the Competition Committee Report for additional information.
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