Regular Agenda

REGIONAL DISTRICT OF NORTH OKANAGAN BOARD of DIRECTORS MEETING Wednesday, January 6, 2016 4:00 p.m. REGULAR AGENDA A. APPROVAL OF AGENDA 1. Board of Directors – January 6, 2016 (Opportunity for Introduction of Late Items) (Opportunity for Introduction of Late Items – In Camera Agenda) RECOMMENDATION 1 (Unweighted Corporate Vote – Simple Majority) That the Agenda of the January 6, 2016 regular meeting of the Board of Directors be approved as presented. B. ADOPTION OF MINUTES 1. Board of Directors – December 9, 2015 RECOMMENDATION 2 Page 1 (Unweighted Corporate Vote – Simple Majority) That the minutes of the December 9, 2015 meeting of the Board of Directors be adopted as circulated. 2. Committee of the Whole – December 9, 2015 RECOMMENDATION 3 Page 12 (Unweighted Corporate Vote – Simple Majority) That the minutes of the December 9, 2015 meeting of the Committee of the Whole be adopted as circulated. C. DELEGATIONS 1. Agricultural Land Commission Application RUECHEL, C. c/o TASSIE, P. [File No. 15-0431-E-ALR] 690 Highway 6, Electoral Area “E” [See Item E.1] Board of Directors Agenda – Regular - 2 - January 6, 2016 D. UNFINISHED BUSINESS E. NEW BUSINESS 1. Agricultural Land Commission Application RUECHEL, C. c/o TASSIE, P. [File No. 15-0431-E-ALR] 690 Highway 6, Electoral Area “E” − Staff report dated November 13, 2015 RECOMMENDATION 4 Page 14 (Unweighted Corporate Vote – Simple Majority) That as recommended by the Electoral Area Advisory Committee, the application of Charlotte Ruechel c/o Peter Tassie under Section 21(2) of the Agricultural Land Commission Act to subdivide the property legally described as NW ¼, Sec 14, Twp 57, ODYD and located at 690 Highway 6, Electoral Area “E” be authorized for submission to the Agricultural Land Commission. 2. Development Variance Permit Application GAUDREAULT, J. [File No. 15-0483-D-DVP] 4050 Highway 6, Electoral Area “D” − Staff report dated November 12, 2015 RECOMMENDATION 5 Page 25 (Part 26 – Special Voting – Includes Electoral Areas Only) That as recommended by the Electoral Area Advisory Committee, a Development Variance Permit be issued for the property legally described as Lot 1, District Lot 240, ODYD, Plan 14744 and located at 4050 Highway 6, Electoral Area “D” to vary Section 406.1 of Zoning Bylaw No. 1888, 2003 to reduce the setback of an addition to a single family dwelling to the centre line of Highway 6 from 37.5 m to 25.82 m as shown on the site plan attached to and forming part of Planning Department Information Report dated November 12, 2015. 3. Electoral Area “B” Advisory Planning Commission Appointments − Staff report dated December 9, 2015 RECOMMENDATION 6 Page 37 (Part 26 – Special Voting – Includes Electoral Areas Only) That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following persons be reappointed to the Electoral Area “B” Advisory Planning Commission for a two year term to expire on December 31, 2017: • Richard H. Butters; and • Bryan Ryley; and further, Board of Directors Agenda – Regular - 3 - January 6, 2016 That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following person be appointed to the Electoral Area “B” Advisory Planning Commission for a two year term to expire on December 31, 2017: • Ed Columbus. 4. Electoral Area “C” Advisory Planning Commission Appointments − Staff report dated December 2, 2015 RECOMMENDATION 7 Page 38 (Part 26 – Special Voting – Includes Electoral Areas Only) That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following persons be reappointed to the Electoral Area “C” Advisory Planning Commission for a two year term to expire on December 31, 2017: • Cliff Day, • Ray Ivey, • Randy McDermid, and • Paul Williamson. 5. Electoral Area “D” Advisory Planning Commission Appointments − Staff report dated December 9, 2015 RECOMMENDATION 8 Page 39 (Part 26 – Special Voting – Includes Electoral Areas Only) That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following persons be reappointed to the Electoral Area “D” Advisory Planning Commission for a two year term to expire on December 31, 2017: • Joe Deuling, • Dennis Richardson; and • Melanie Wenzoski. 6. Electoral Area “E” Advisory Planning Commission Appointments − Staff report dated December 2, 2015 RECOMMENDATION 9 Page 40 (Part 26 – Special Voting – Includes Electoral Areas Only) That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following persons be reappointed to the Electoral Area “E” Advisory Planning Commission for a two year term to expire on December 31, 2017: • Ian Eggen, • Rodney Werner, • Clint Whitecotton; and further, Board of Directors Agenda – Regular - 4 - January 6, 2016 That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following person be appointed to the Electoral Area “E” Advisory Planning Commission for a two year term to expire on December 31, 2017: • Lyndsay Myers. 7. Electoral Area “F” Advisory Planning Commission Appointment − Staff report dated December 2, 2015 RECOMMENDATION 10 Page 41 (Part 26 – Special Voting – Includes Electoral Areas Only) That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following person be reappointed to the Electoral Area “F” Advisory Planning Commission for a two year term to expire on December 31, 2017: • Dale Fennell. 8. Greater Vernon Cultural Plan – GVAC Workshop No. 9 − Staff report dated November 20, 2015 RECOMMENDATION 11 Page 42 (Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B and C) That as recommended by the Greater Vernon Advisory Committee, the Greater Vernon Cultural Plan include policy that both land and structure for any new purpose- built Cultural Facility in Greater Vernon be owned by the Regional District of North Okanagan. RECOMMENDATION 12 (Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B and C) That as recommended by the Greater Vernon Advisory Committee, staff be directed to develop new and/or amended license agreements with the City of Vernon for the following facilities: - 3400 30 Street, Vernon, B.C. That part of PID 010-862-927, Lot A, PL 39576 Sec. 34 TWP 9 ODYD - 2704A Hwy 6, Vernon, B.C. That part of BLK 31, Lots 4-7, Plan 327C ODYD - 2704A Hwy 6, Vernon, B.C. That part of PID 012-245-976, BLK A, Lot 6, Plan 327C Sec. 34 TWP 9 ODYD - 3800 33 Street, Vernon, B.C. PID 026-127-598, PL KAP76941, Lot 1, Sec. 3 TWP 8 ODYD Board of Directors Agenda – Regular - 5 - January 6, 2016 RECOMMENDATION 13 (Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B and C) That as recommended by the Greater Vernon Advisory Committee, staff be directed to develop five-year operating and management agreements with not-for-profit organizations for the management and operation of Regional District owned cultural facilities; and further, That the following general guidelines be used for drafting the operating and management agreements with the not-for-profit organizations: The Regional District: - will, at its own expense, be responsible for maintaining the structural components of the building (i.e. the building envelope); subject to building assessments and agreements with building owners regarding pre-existing conditions. - will set aside an annual budget allocation for capital funding to be used for facility replacement items, such as mechanical, electrical, plumbing and flooring. - may provide funding to offset building occupancy costs associated with the facility, including utilities; and, - will, at its own expense, be responsible for maintaining property insurance, except for contents insurance, for Regional District owned facilities. The not-for-profit organization will: - be responsible for the operation and programming of the facility in accordance with the guidelines and expectations outlined in a multi-year operating and management agreement; and - be responsible for the maintenance of the facility, including repair and replacement required due to regular wear and tear, with funding responsibilities to be negotiated as part of each operating and management agreement. RECOMMENDATION 14 (Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B and C) That as recommended by the Greater Vernon Advisory Committee, the Regional District follow the process for planning and development of new cultural facilities, as outlined in the report dated November 20, 2015, and titled, Cultural Facilities Workshop 9. RECOMMENDATION 15 (Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B and C) That as recommended by the Greater Vernon Advisory Committee, the Regional District establish a Cultural Facility Reserve and set aside funds annually to support major cultural facility enhancement or new cultural facilities. Board of Directors Agenda – Regular - 6 - January 6, 2016 9. Request for Regional District Representative at Caetani Cultural Centre Society Board of Directors − Staff report dated November 10, 2015 RECOMMENDATION 16 Page 126 (Unweighted Corporate Vote – Simple Majority) That as recommended by the Greater Vernon Advisory Committee, the request from the Caetani Cultural Centre Society for a Regional District representative on the Caetani Board of Directors be forwarded for discussion of inclusion in the Greater Vernon Cultural Plan. 10. Audit Committee Terms of Reference − Staff report dated December 8, 2015 RECOMMENDATION 17 Page 129 (Unweighted Corporate Vote –

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