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BOARD MEMBERS Bob Tarras, Chair Barbara Willey, Vice-Chair Craig Hjorth, Treasurer Joe Cylwik, Commissioner Scott Heule, Commissioner

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BOARD MEMBERS Bob Tarras, Chair Barbara Willey, Vice-Chair Craig Hjorth, Treasurer Joe Cylwik, Commissioner Scott Heule, Commissioner BOARD OF WATER AND POWER COMMISSIONERS REGULAR MEETING AGENDA September 24, 2019 9:00 AM CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER 41972 GARSTIN DRIVE Service, Quality, Community BIG BEAR LAKE, CALIFORNIA 92315 WWW.BBLDWP.COM BOARD MEMBERS Bob Tarras, Chair Barbara Willey, Vice-Chair Craig Hjorth, Treasurer Joe Cylwik, Commissioner Scott Heule, Commissioner OPEN SESSION CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PUBLIC FORUM The public may address the Board by completing a speaker card. All remarks shall be addressed to the Board as a body only. There is a three-minute maximum time limit when addressing the Board. Please note that California law prohibits the Board from taking action on any item not appearing on the agenda. ACKNOWLEDGEMENTS: Danny Ent Transmission & Distribution Supervisor 30 Year Anniversary 1. CONSENT CALENDAR 1.1 Approve Minutes of the Regular Board Meeting Dated August 27, 2019 2. ITEMS REMOVED FROM CONSENT CALENDAR 3. DISCUSSION/ACTION ITEMS 3.1 Authenticate Check Register 8/1/2019 to 8/31/2019 Board to review and authenticate the prior month’s check register. 3.2 Resolution No. DWP 2019-XX – Revisions and Additions to DWP’s Rules and Regulations to Comply with Senate Bill 998 Board to discuss and consider approving revisions and additions to DWP’s Rules and Regulations. 3.3 Security Services Upgrades Board to discuss and consider approving upgrades to DWP’s security system. 3.4 Resolution No. DWP 2019-XX – Adopt Santa Ana Watershed Project Authority (SAWPA) One Water One Watershed (OWOW) Plan Update 2018 Board to discuss and consider adopting the SAWPA OWOW Plan Update 2018, the integrated Regional Water Management Plan for the Santa Ana River Watershed. 3.5 Resolution No. DWP 2019-XX - Leave Donation Policy Board to discuss and consider approving revisions to the Leave Donation Policy. 3.6 Adopt Statutory Exemption and File Notice of Exemption as the Appropriate CEQA Environmental Determination for the Fawnskin Drive Pipeline Project Board to discuss and consider approving the filing of a statutory exemption. Page 1 Regular Meeting Agenda September 24, 2019 Page 2 of 2 3.7 Fawnskin Drive Pipeline Project Board to discuss and consider awarding the Fawnskin Drive Pipeline Project as recommended. 3.8 Extend Temporary Staffing for Customer Service Board to discuss and consider approving the extension of temporary staffing for customer service. 3.9 Management Reports 3.10 Board Member Reports 4. CLOSED SESSION The DWP may adjourn to a closed session to consider litigation matters, personnel matters, or other matters as provided in the Ralph M. Brown Act (Section 54950, et seq., of the Government Code). 4.1 Closed Session Pursuant to Section 54956.8, Conference with Real Property Negotiators Property: APN 0304-231-23 DWP Negotiator: Reginald Lamson Negotiating Parties: Scott and Robin Eliason Under Negotiation: Price and Terms 4.2 Closed Session Pursuant to Section 54957, Public Employee Performance Evaluation Title: General Manager ADJOURNMENT I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 20rd day of September 2019. Leeanne Eagleson, Secretary to the Board of Commissioners DWP Board of Commissioners The City of Big Bear Lake, Department of Water and Power strives to make all of its public meetings accessible to everyone. If you need any special assistance or disability-related accommodation in order to participate in this meeting, please contact the Board Secretary at (909) 866-5050. Notification 48 hours prior to the meeting will enable the DWP to make reasonable arrangements to ensure accessibility to this meeting. We are an equal opportunity provider and employer. Page 2 ITEM 1.1 MINUTES OF A REGULAR BOARD MEETING CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER BOARD OF WATER AND POWER COMMISSIONERS August 27, 2019 OPEN SESSION A Regular Meeting of the City of Big Bear Lake, Department of Water and Power Board of Water and Power (DWP) Commissioners was called to order at 9:00 a.m. on August 27, 2019 by Chair Bob Tarras at 41972 Garstin Drive, Big Bear Lake, California 92315. BOARD MEMBERS PRESENT: Bob Tarras, Chair Barbara Willey, Vice-Chair Craig Hjorth, Treasurer Joe Cylwik, Commissioner Scott Heule, Commissioner PLEDGE OF ALLEGIANCE Leeanne Eagleson, Board Secretary PUBLIC FORUM Kelle Barrette, Customer Service Supervisor, shared with the Board how the conversion of DWP’s Customer Information System to Tyler Incode has impacted Customer Service. Prior to the conversion, Customer Service received approximately 120 calls a day. For the two weeks after the conversion, the call volume increased to approximately 260 calls a day. On Monday, August 26th, Customer Service received 521 calls and responded to 137 voicemails. The Customer Service team has done a tremendous job in dealing with the impact of the conversion. INTRODUCTIONS: Kelle introduced Sonja Reeves (who was not present) as DWP’s Temporary Customer Service Representative to assist the Customer Service team with answering phones. Sonja has been a great help. Dani McGee, Chief Financial Officer, introduced Jeff Holoubek as DWP’s Temporary Financial Analyst. Dani is looking forward to his assistance and hopes he will consider applying for the open position. ACKNOWLEDGEMENT: Dani acknowledge Kelle’s 20 Year Anniversary with the DWP and shared that Kelle exemplifies excellent customer service with our customers and with her team. With a 20-year pin and gift, Dani thanked Kelle for her contribution to the DWP. 1. CONSENT CALENDAR 1.1 Approve Minutes of the Regular Board Meeting Dated July 23, 2019 Motion made by Commissioner Heule, seconded by Treasurer Hjorth, and carried 5-0 to approve the Consent Calendar. AYES: Cylwik, Heule, Hjorth, Tarras, Willey NOES: - ABSTAIN: - 2. ITEMS REMOVED FROM CONSENT CALENDAR 2.1 Leak Adjustment Credits Chair Tarras removed Item 2.1 from the Consent Calendar and inquired into the change in Service Fee from 2019 to 2020. Dani responded that the Service Fee represent the cost of service to the DWP, that the Fee is based on average wages of the DWP Meter Techs, and currently all DWP Meter Techs have advanced to Meter Technician II. The Board asked Dani to research the number of leak adjustment credits per year over the last few years. Page 3 ITEM 1.1 Regular Meeting Agenda August 27, 2019 Page 2 of 3 Motion made by Treasurer Hjorth, seconded by Commissioner Cylwik, and carried 5-0 to maintain the leak adjustment credit at $0.58/CCG for the marginal cost of water and adjust the service fee to $130 per incident. AYES: Cylwik, Heule, Hjorth, Tarras, Willey NOES: - ABSTAIN: - 3. DISCUSSION/ACTION ITEMS 3.1 Authenticate Check Register 6/1/2019 to 6/30/2019 Motion made by Vice-Chair Willey, seconded by Treasurer Hjorth, and carried 5-0 to authenticate the Check Register 7/1/2019-7/31/2019. AYES: Cylwik, Heule, Hjorth, Tarras, Willey NOES: - ABSTAIN: - 3.2 Resolution No. DWP 2019-14 – Local Agency Formation Commission (LAFCO) Authorization to Extend Services Outside DWP’s Jurisdictional Boundary and Sphere of Influence Reggie Lamson, General Manager, advised the Board that LAFCO must review DWP’s request, conduct a public hearing and finalize DWP’s extended service area boundaries by 2020. Commissioner Heule inquired into the process if DWP needs to extend new water service. Reggie responded that if the water service is outside the mapped areas included in the Application, then the DWP would need to apply to LAFCO to provide water service outside of our service area. Motion made by Commissioner Heule, seconded by Commissioner Cylwik, and carried 5-0 to approve the Resolution No. DWP 2019-14 authorizing the DWP staff to submit the Application for Extension of Service by Contract with the San Bernardino LAFCO. AYES: Cylwik, Heule, Hjorth, Tarras, Willey NOES: - ABSTAIN: - 3.3 Resolution No. DWP 2019-15 – Amend and Restate the 457(b) Deferred Compensation Plan Treasurer Hjorth inquired into whether BB&K has reviewed the documents. Rachel Franklin, Human Resources/Risk Management responded that BB&K reviewed the Adoption Agreement and that the Plan document is standard government language for 457 Plans. Motion made by Vice-Chair Willey, seconded by Treasurer Hjorth, and carried 5-0 to adopt Resolution No. DWP 2019-15 authorizing DWP staff to amend and restate the 457(b) deferred compensation plan. AYES: Cylwik, Heule, Hjorth, Tarras, Willey NOES: - ABSTAIN: - 3.4 Fawnskin Drive Pipeline Reggie shared with the Board the advantages of the proposed Fawnskin Drive pipeline, which will replace an existing 6-inch steel pipeline that goes through two residential properties. In the short term it is less expensive to obtaining an easement through the private properties. However, the long term potential for a pipe leak and significant property damage is a real risk that can be avoided by relocating the pipeline into the right of way. The City of Big Bear Lake, Department of Water and Power strives to make all of its public meetings accessible to everyone. If you need any special assistance or disability-related accommodation in order to participate in this meeting, please contact the Board Secretary at (909) 866-5050. Notification 48 hours prior to the meeting will enable the DWP to make reasonable arrangements to ensure accessibility to this meeting. We are an equal opportunity provider and employer. Page 4 ITEM 1.1 Regular Meeting Agenda August 27, 2019 Page 3 of 3 3.5 Management Reports Commissioner Heule inquired into the Model Water Efficiency Landscape Ordinance and whether the Ordinance is an obligation of the City. Sierra Orr, Water Conservation and Pubic Information Supervisor, responded that the Ordinance is a component of the building permit process and that the City and the County are also obligated to implement the Ordinance.
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