Woolworths Article Form – Reference Guide

Purpose “Receipt of Form” email notification before submitting the . When electronically submitting the form, do not attach WPF more than one (1) .xml file in an email, PDF‟s of the form The purpose of the Woolworths Article Form (WAF) is to . For Consumer Unit GTIN changes, notify the relevant or put text in the body of the email message or the provide Woolworths (1) with new line information and Woolworths Business/Category Manager/ Buyer via electronic submission will fail changes to existing product information. Email and provide the GS1 report (not applicable to BIG W) for the new GTIN. A WAF is not valid for this . For Trade Partners who are unable to submit forms The information in the form is used to set-up, maintain and scenario. electronically, all available fields can be printed using the manage core product records . For Outer Case GTIN or Inner Case GTIN changes Print Blank Form for Manual Completion button located The WAF is applicable to Woolworths Supermarkets, where no other details (i.e. Dimensions) are changing, on the first page at the top right hand side of the form Woolworths Liquor, Woolworths Petrol, BWS, Dan notify the relevant Woolworths Business/Category and selecting “All‟ in the Print Range. Submit the Murphy‟s, Thomas Dux Grocer, Homeshop, Countdown, Manager/Buyer via Email and provide the GS1 report manually completed forms directly to the relevant Foodtown, Super Value, Fresh Choice and BIG W (2) (not applicable to BIG W) for the new GTIN. Business/Category Manager/Buyer. Alternatively, fill in and submit a WAF and email the GS1 report (not applicable to BIG W) for the new GTIN Key Things You Need to Know separately to your Woolworths Business/Category Electronic submission and automatic upload Manager/Buyer, for that Article does not constitute acceptance of all field information.

. The Vendor Number and GTIN(s) are key pieces of . Trade Partners must discuss any Article submission with information on the form and must be accurate or the the their Business/Category Manager/ Buyer before form will be rejected submitting the WAF form Trade Partners will be contacted via an email . The Consumer Unit GTIN identifies the article in the . Although the form includes validation that mandatory notification if any content requires adjustment. Woolworth‟s system. When submitting a WAF for a and conditional fields have been completed as required, change to a TUN and an associated pack size change, this process does not confirm the information entered by Trade Partners will supply the Consumer Unit GTIN Trade Partners is correct. For example, the Vendor details in the Pack Details section. Where a TUN is only Number is correct for the Trade Partner completing the provided for the Article, enter the Woolworths Article No form in the Article Details section for Fresh Food Articles only. This is the only time the Woolworths Article . The form can be saved to a local hard drive for recall Number should be used on the form and reuse

. The WAF is used to submit information relating to one . At a minimum, Adobe Reader version 9.0 will be (1) article at a time (5 articles = 5 forms) required, which can be downloaded at no cost from http://www.adobe.com/downloads . WAF submission for articles maintained in a Price Family must be submitted on the same day on separate . The latest version of the form must be used. WAF forms. A Price Family is also known as an Assortment, these are similar articles which may vary by flavour, for example, vanilla and strawberry yoghurts Submission of obsolete versions of the form will be rejected and Trade Partners will be required to . The WAF must be submitted before the Woolworths resubmit using the correct version Price Form (WPF) and Trade Partners must receive a . Using a local email client, for example Microsoft Outlook or Windows Mail, to submit the form is ideal; however 1 When referring to „Woolworths‟ this includes Woolworths the form can be submitted using a non-local email client businesses in Australia and Progressive Enterprises in New (e.g. Gmail, Hotmail, Yahoo) (refer to Form Submission Zealand. 2 The Woolworths Article Form does not apply to Produce section for how to submit the form) Products, Masters and Home Timber Hardware.

Form Tools Validation Messages Tool Name Tool Information This tool confirms all mandatory and conditional fields have been completed Validate as required.

Click Validate before submitting Validation messages are displayed in the Messages box, the form to ensure the information, in at the end of the form. The messages relate to the data the form, meets data requirements that has been entered into the fields of the form and confirms they have been completed in an accepted format. This tool begins the process of submitting the form contents to An example of a form which has not met the data Woolworths. requirements is shown below. Corrective action to amend the identified fields is required before submitting the form to Woolworths After Validation, click "Submit To" begin the auto-generated email submission process.

Submit A prompt will appear on every submission to save the form. Woolworths recommends a copy of the completed form be saved for future If there are no issues with the information entered in the reference form, the Messages box will state “Form is valid”, as shown below. Indicating the information entered met data Trade Partners using non-local requirements and the form is ready for submission. email clients will not be able to use the auto-generated email submission process.l Refer to the “Form Submission” section at the end of this User Guide

Clear This tool clears all fields of information entered into the form. Once cleared, information cannot be retrieved,,

unless you have a saved version Print This tool prints a copy of the completed form

Vendor Details Field Name Field Information Woolworths Article Form – Page 1 [email protected]

New/Change Contact Name Enter the contact name of the submitter of the form Contact Phone Enter the phone number of the Number submitter of the form. Example, 02 9999 9999

Broker Select this checkbox if you are a Field Name Field Information broker submitting the form on behalf Field Name Field Information Vendor No Enter the Vendor number as found of a vendor Print Blank Form This tool prints every available on your Remittance Advice, unless Woolworths Enter the name of your buying for Manual part, section and field in the form, advised otherwise by Woolworths Business/Category contact, for this Article, at Completion and is selected when electronic Limited. Manager/Buyer Woolworths completion and submission is not

possible. A Woolworths Representative Trade Partners who are unsure New or Change Select either New for Articles not in will advise new Trade Partners of of their Business/Category the Woolworths system or Change their Vendor No on completion of all Manager/Buyer will enter the when making a change to an Article Vendor related forms, submission Division name in this field, for already in the Woolworths system. and loading into the Woolworths example Thomas Dux systems. Refer to the Remittance Advice Selections made when Guide for guidance on locating the completing the form will determine “Remit to” Vendor Number. which fields become mandatory on the form. Vendor numbers ending in “999” will be rejected by the form All fields marked in Red or validation highlighted with a red asterisk (*) Vendor Name Enter the Company Trading Name. are mandatory. Contact Email Enter Contact email address

This email address will be used by Woolworths to provide responses to content provided, by Trade

Partners, in the Woolworths forms.

It is recommended that a group email be used in place of an individual‟s email address to ensure

delivery. Example,

Hazardous Manatory field that wil require a „Yes‟ Dangerous Manatory field that wil require a „Yes‟ Article Classification Goods Article or „No‟ selection Goods Article or „No‟ selection

Hazardous substances are those Dangerous goods are substances, that, following worker exposure, can mixtures or articles that, because of have an adverse effect on health. their physical, chemical Examples of hazardous substances (physicochemical) or acute toxicity include poisons, substances that cause properties, present an immediate Trade Partners are required to select one of the Article burns or skin and eye irritation, and hazard to people, property or the Classification that is applicable the Article being submitted. substances that may cause cancer. environment. Dangerous Goods are Field Name Field Information Many hazardous substances are also potentially hazardous during storage classified as dangerous goods. and transportation. Types of Article Select, by checking the box, if the substances classified Labelled in Article will be labelled in Store. as dangerous goods include Store Example, Bakery, Deli and Meat Pre-requisite if selected - a Safety explosives, flammable liquids and articles. Data Sheet (SDS) will need to be gases, corrosives, chemically reactive Not applicable If this is checked then a Safety submitted to Woolworths. or acutely (highly) toxic substances. to BIG W Submission Specification (SSS) By selecting “YES” to Hazardous document should have been previously Goods Article, page 2 of the form submitted to Woolworths. By selecting “YES” to Dangerous expands to include Hazardous Goods Goods Article, then page 2 of the form By selecting Article Labelled in Store, Details, which require completion expands to include page 2 of the form expands to include Hazardous/Dangerous Goods the Health & Wellbeing (H&W) Details, which require completion Details section which consists of Diet Liquor Article When selecting Liquor Article Trade Type and Nutritional Claim. These Partners are required to make an two fields are optional. Not applicable additional selection using the drop for BIG W down list Liquor Article Type By selecting Article Labelled in Store, Liquor Article Select from options using the drop page 3 of the form expands to include Type down list. an Additional Food Information section which consists of Allergen Not applicable By selecting Liquor Article Type, page Information and a Nutritional for BIG W 3 of the form expands to include Information Panel, These two panels Liquor Details, which require require completion. completion

Field Name Field Information Generic Article A Generic Article has one or more characteristics, e.g. various colours and sizes in a T-Shirt.

By selecting Generic Article, the Article Field Name Field Information Field Name Field Information Classification section of the form will Own Brand By selecting Own Brand Article, the Consignment By selecting Consignment, The Article expand to show the options: Article Article Classification section of the Classification section of the form will Generic & Variants form will expand to display the options: expand to show the following options: Generic Only Food for Human Consumption Cost Inventory Managed

Non-Food. Cost -Non Inventory Managed Commission By selecting Non-Food from the options Based on which selection is made Drop Ship Select this checkbox if you are an of Own Brand Article, page 2 of the Pack Details on page 2 of the form will form expands include the Australian Vendor Online supplier, delivering direct to the vary and require completion. Please Packaging Covenant Details section Woolworths customer see details from page 11 (Pack Details of the form for Target Market AUS. For Target Market NZ, the NZ Packaging – Generic & Variant) Stewardship Scheme (NZPSS) Details will be displayed. The Woolworths Category By selecting Food For Human Manager/ Buyer will advise if articles Consumption from the options of Own are to be setup as a Generic and Brand Article, page 2 of the form Variant Articles expands to include Health & Wellbeing (H&W) Details section, Australian Generic Is specific to Generic Articles and Packaging Covenant Details section Prepack represents the carton that comes for Target Market AUS or NZ Article through the warehouse and contains a Packaging Stewardship Scheme mixture of variant articles that vary by (NZPSS) Details for Target Market NZ colour and/or size. and the Additional Food Information section. All of these fields require completion. The Woolworths Category Manager/ Buyer will advise if a Generic Prepack Article is required

Display Article Articles packaged together as a single Woolworths A Woolworths Article No. is required, if a to GS1 for GTIN Allocation Rules. single GTIN not identified as a unit e.g. chocolate eggs and a bunny Article No. consumer unit (e.g. TUN) is submitted. packaged and sold as a single unit for This will be used to recognise the Consumer This is the Unit Of Measurement (UOM) Easter existing article in Woolworth‟s systems Net Contents of the article, as it relates to the where there is a change to TUN details, UOM Consumer Net Contents field. including pack size changes. Must be indicated when display article “Pack” and “Random Weight” is removed details are being submitted This applies to Fresh Food Articles only. from the Consumer Net Contents UOM drop down list. Trade Partners previously This field is not to be used when the using “Random Weight” are to use Consumer Unit and Outer Case GTIN “Kilogram”. details are provided for a change as it Refer to consumer unit & muliple GTIN will cause form to be rejected upon submission submission.

Base UOM The Base Unit Of Measure (UOM) refers Key Dates to how the article is sold to the consumer

at the point of sale. Article Details For Example, Each, Kilogram, Litre.

Target Select either AUS for Articles supplied to Market Australia or NZ for Articles supplied to New Zealand Field Name Field Information If supplying the article to both Target Start Date: Article Click the field drop down to display Markets, separate forms will be required. Availability the calendar. For BIG W, select AUS Select the month and day when the Consumer Enter the consumer net contents of the article will be available for ordering.

Net Contents article as shown on the label. This date must be a current or Field Name Field Information future date Article Enter the description, as found on the Examples, Change Date Click the field drop down to display Description label of the article, sold to the end 1. The contents for a bath towel Effective the calendar. consumer, in the following order, „Brand would be 1 (with Consumer Net Select the month and day when the Product Variant Size‟. Contents UOM of Each), article changes will take effect. Example, Homebrand Baked Beans with 2. The net contents of a twin pack This date must be a current or Tomato Sauce 300g. of 70g yoghurt tubs would be future date 140 (with Consumer Net Do not use any of the following Contents UOM of Grams). characters in your description: [~`=_{}'[];:?°¢¬,|!"] Vendor Item Enter your internal reference/code A new barcode number (GTIN) will Code number for the article be required when changing a previously declared Consumer Net Content. Refer V6.1© Woolworths Limited 2015. All rights reserved Page 6 of 19 Woolworths Article Form – Reference Guide

Field Name Field Information Article Additional Attributes Maximum Enter maximum shelf life, in days, from

Shelf Life the receipt of article into a store or distribution centre. This is particularly important for perishable articles. This field is mandatory when an amount is entered in Minimum Shelf Life.

Field Name Field Information Transport Refers to the temperature range, in Country of This is the country of final despatch Temperature which the article will be transported. Origin before the goods arrive in the Target Range Select if the Article is a Primary Freight Market. article. A combination of countries is not If this field is left blank the Articles will permitted. be transported at a room temperature Security Tag Security Tag is also known as range (i.e. Ambient). Location Electronic Article Surveillance Tag. Is item sale or Based on an arrangement made Security Tags are a technological return? between the Trade Partner and Buyer. method for preventing shoplifting by If the article is not sold within a given fixing special electronic tags to timeframe, the Trade Partner will pick merchandise. up the stock at no charge. N – No EAS – no tag is applied on the article, B – Tag on Box – the tag is applied on the box the consumer purchases, U – Tag on Unit – the tag is Odour Selected for Primary Freight articles. applied on the article the Indicator Indicates whether the item emits or consumer purchases. absorbs an odour. If this is left blank it will be assumed that the article does Minimum Shelf Enter the minimum shelf life, in days, not emit or absorb an odour (i.e. N- Life from the receipt of article into a store or Neutral). distribution centre. Ethylene Selected for Primary Freight articles. This is particularly important for Indicator Indicates whether the item emits or perishable articles. absorbs ethylene. If this is left blank it

will be assumed that the article does This field is mandatory when an amount is entered in Maximum Shelf not emit or absorb ethylene (i.e. N- Life. Neutral).

Woolworths Article Form – Page 2 Pack Details

Tax Field Name Field Information Consumer Unit The unit the end consumer purchases from a store. Example, the individual 170g tube of Toothpaste.

Inner Pack The Inner Pack is represented as a Field Name Field Information package within the outer case. Not all GST tax rate This is the GST tax rate that applies when articles will have inners. the consumer purchases the article. There are two (2) types of Inner Packs The maximum GST rate for Australia is of interest to Woolworths: 10%. 1. Where Woolworths Distribution The maximum GST rate for New Zealand Centre break down the Outer Case is 15%. into inners to distribute to stores. Should End Where a value of either 10% or 15% has This is also known as Order Consumer been selected in the GST tax rate field, this Multiple. In this case the GTIN will be charged field becomes mandatory. be the Inner Pack TUN number.

GST? Example, Toothpaste 170g has 12 Selecting Yes indicates that the GST In this section Trade Partners must select one (1) or more from the following columns to be able to complete the tubes contained in the Inner Pack applies to the purchasing of the article and applicable attributes in the selected column: and 144 tubes to the Outer Case. to the selling of the article to the end 2. Where there are multiple consumer consumer. Consumer Unit, units that can be broken down from Inner Pack, Selecting No indicates while GST applies Outer Case each other in a case. Example, to the purchasing of the article, GST does Beer Single Bottle, 6-pack and not apply to the selling of the article to the Case. When submitting the WAF for a TUN change with end consumer. Example, analgesics. Outer Case Commonly known as the “Shipper”, associated pack size changes, Trade Partners must “Outer” or “Vendor Pack”. The quantity provide the Consumer Unit GTIN details for Woolworths to

identify the existing article. Woolworths will purchase from the

Trade Partner.

For Trade Partners who only provide Woolworths with a Example, Toothpaste 170g has 144 TUN, enter the Woolworths Article Number in the Article tubes (Number of Consumer Units) to Details section of this form. This is only applicable for

Fresh Food Articles. the Outer Case.

GTIN Enter the Global Trade Item Number

Contact Business Services & Support where you have (GTIN) number. omitted this information to ensure successful loading into

Woolworths systems. The GTIN is a numerical value that

Field Name Field Information Field Name Field Information Field Name Field Information barcode number on the article is used The check digit in the above example When this is checked against to identify articles and units of measure is 4. To identify what the check digit the Consumer Unit column, this of an article. number is, refer to the GS1 Check Digit indicates that the article being Calculator. submitted has multiple consumer A GTIN is also known as the EAN on Multiple When this is checked against unit GTINs the Consumer Unit and the TUN on the Consumer Unit the Outer Case column, this Inner Pack and Outer Case. For GTINs indicates that a display article is By selecting this field, a new existing articles, refer to the Purchase being submitted (also may be section “Multiple Consumer GTIN Order sent by Woolworths to obtain the known as a Rainbow Pallet) i.e. Details” will be displayed at the GTIN. Christmas boxed chocolates. bottom of the form.

By selecting this field, a new Every Consumer Unit GTIN needs For GTIN changes only, refer to section “Multiple Consumer GTIN to be entered with a quantity of 1 the Key Things You Need to Know Details” will be displayed at the section at the beginning of this guide. bottom of the form. The GTIN on Quantity in Multiple Consumer Random Weight Barcodes the Consumer Unit for every GTIN Details section becomes The GTIN on the GS1 Barcode product inside the display article Mandatory. Verification Report for Random Weight will need to be included in this Articles includes the price. When section and the number of each entering the GTIN in the form for unit needs to be entered into the Woolworths, we require the random Quantity field. weight code excluding the price. Example. If the GS1 Bar Code Verification For Rainbow Pallet, Report has an EAN of 2605520004583 Display/Prepack the GTINs the GTIN entered into the form will be supplied in the Multiple Consumer 2605520000004. GTIN Details section must already be loaded in the Woolworths Merchandising System. If this is not the case, complete a separate WAF for this consumer unit (Do not reference the Rainbow Pallet Outer Case GTIN in this form).

Field Name Field Information Field Name Field Information Field Name Field Information Number of The Consumer Unit is the lowest the Number of Consumer Units field Orderable Unit Specifies the GTIN used by Consumer barcoded (GTIN) unit sold to the the Number of Consumer Units will be Woolworths to order the article from Units consumer and is the reference point for required in terms of how many units the Trade Partner. The highest level all other barcoded units. (each or kilograms) there are in the GTIN should be checked as the Example, in Australia, Beer Single outer case. The number is based on orderable unit. Bottle is sold to the end consumer and the selection made in the Base UOM is therefore the lowest barcoded unit, field located in the Article Details At least one (1) GTIN in the Pack consequently the Number of Consumer section. Details section must have Orderable Units is 1, 6-pack beer has 6 consumer Unit box selected. units for the Inner Pack and the Outer Example, if the Trade Partner is By selecting Orderable Unit for a GTIN, Case has 24. supplying a whole ham, which is 16kg the Cases per Layer (TI) and Layers New Zealand may only sell the 6-pack that will be sliced and shaved in store, per Pallets (HI) fields require not the Single Bottle. In this case the 6- and sold in store by the kilogram, the completion. Pack would be the Consumer Unit Base UOM will be Kilogram with the Height (mm) Enter the vertical dimension of the where the Number of Consumer Units Number of Consumer Units in the consumer unit/inner pack/outer case in will be defaulted to1 with the Outer Outer Case column, is 16. millimetres measured when the Case as 4. Consumer Unit The unit sold to the end consumer at consumer unit/inner pack/outer case is the point of sale in a store. in an upright position as it is placed on For articles such as Cigarettes and the pallet. See below diagram. In the Consumer Unit column, the Beer, multiple GTINs can be checked Number of Consumer Units will default as consumer units. to one (1). Where a Trade Partner has a

consumer unit, the lowest level must Where an article has a Base UOM of be selected as the Consumer Unit. Sold by the Kilogram and is not For articles that are not sold to the end Random Weight (for example 2.5 kg consumer, such as raw ingredients and carton of prawns sold over the seafood requisite articles, no consumer unit is Width (mm) Enter the longest horizontal dimension counter in store), the Number of checked. of the consumer unit/inner pack/outer Consumer Units can be entered to For articles such as, ham, sold behind case in millimeters measured when the three (3) decimal places. the service deli counter, the consumer unit/inner pack/outer case is

consumer unit should not be checked if in an upright position as it is placed on Where a barcode on the consumer unit you are not providing the GTIN for the the pallet. is not provided by the Trade Partner, end consumer unit, i.e. it is sold in Refer to diagram above. the Trade Partner only provides a TUN store by Product LUnit. Depth/Length Enter the shorter measurement of the for the Outer Case, no EAN will be (mm) two horizontal dimensions in provided in the Consumer Unit column. millimeters measured when the

consumer unit/inner pack/outer case is However, in the Outer Case column in in an upright position as it is placed on V6.1© Woolworths Limited 2015. All rights reserved Page 10 of 19 Woolworths Article Form – Reference Guide

Field Name Field Information Field Name Field Information Hazardous Goods Details the pallet. Minimum no. Enter the minimum number of facings Refer to diagram above of facings in a in the Shelf Friendly Packaging (SFP). Gross Weight Enter the gross weight of the consumer SFP Example, 2. (Kg) unit/inner pack/outer case, including article and packaging Cases per Enter the amount of cartons per pallet Layer (TI) layer. This field is mandatory when Orderable This field is mandatory when Shelf This section appears only when Hazardous Goods Article Unit is checked and can‟t be entered Friendly Packaging (SFP) is checked in is identified in the Article Classification section of page 1 without selecting the orderable unit. If the Inner Pack and Outer Case of the form. an article is supplied direct to store, columns. enter „1.‟ Field Name Field Information Receive as Indicate if the article, upon receipt at Layers per Enter the amount of layers per pallet. Unit Volume Enter the volume of the Hazardous Goods Random Woolworths, is random weight. Pallets (HI) This field is mandatory when Orderable together with the Unit Code to identify how Weight Random weight is related to an Unit is checked and cannot be entered much product is in the container Orderable Unit and can only be without selecting the orderable unit. If Unit Code Use the drop down to select from Litre, checked for GTINs identified as an article is supplied direct to store, Mililitre, Kilogram or Gram orderable. enter „1.‟ SDS Issue Enter the Safety Data Sheet issue date Packaging Packaging material code is the type of Typically random weight articles are Date Material Code packaging material, which defines what costed by kilogram and each. Outer Pack Type Use the drop down to select from Bottle, the packaging is made of. Warehouse case is not always a standard weight. Carton, Can or Other management use this information when determining pick slots in distribution By selecting Receive as Random Hazardous/Dangerous Goods Details centres. Weight in the Outer Case column Shelf Friendly This is used to define if the packaging Packets per Random weight case Packaging of the GTIN has the ability to act as requires completing. (SFP) Shelf Friendly Packaging in store. By selecting Shelf Friendly Packaging If the Article‟s Base UOM is “Sold (SFP) in the Inner Pack and Outer by the Each” or “Purchased by Litre”, Case columns Minimum no. of facings the Receive Random Weight checkbox This section appears only when both Hazardous Goods in a SFP requires completion. will be disabled Article and Dangerous Goods Article are identified in the Article Classification section of page 1 of the form. Packets per Enter the number of packets per

Random random weight case. If there are no Field Name Field Information Weight case packets of pre-packed goods, this field UN No. Enter the United Nations number which should be left blank is a four (4) digit code indicating the type of hazardous goods.

Field Name Field Information field when the UN No is entered Health & Wellbeing (H&W) Details

Goods Class Use the drop down to select the Goods This section appears only when Article Labelled in Store is Class of the hazardous goods. For checked in the Article Classification section of page 1 of example, 8.0 for Corrosives. this form.

This field is mandatory when a Un No. has been entered. Subsidiary Use the drop down to select (For

Code example - 2.1 Flammable Gases) Field Name Field Information Goods Use the drop down to enter the Goods Diet Type Optional field used for articles labelled Packaging Packaging Group code for the article. in the store and for Own Brand Articles Group This code represents the degree of classified as Food for Human protection offered by the packaging. Consumption. The only valid options are I, II, III in

Roman Numerals. The expand button on the top left hand Flash Point Use the drop down to select from Does corner allows for additional rows with a Type Not Burn or Degree Celsius maximum of four (4) rows. Attempting

to create more than four (4) rows will prompt the following warning to appear “You have reached the maximum number of characteristics”. Nutritional Optional field for articles labelled in the Claim store and for Own Brand Articles classified as Food for Human Consumption.

The expand button on the top left hand corner allows for additional rows with a maximum of eighteen (18) rows. Attempting to create more than eighteen (18) rows will prompt the following warning to appear “You have reached the maximum number of characteristics”.

Australian Packaging Covenant Details/NZ Packaging Mandatory field if other fields in the Packaging Stewardship Scheme (NZPSS) Type National Packaging Covenant are Details completed

This section appears only when Own Brand Article and an Weight Enter the material weight for option for Food for human consumption or Non-Food is (grams) components used in product packaging checked in the Article Classification section of page 1 of this form. of the Pack Level selected.

If the Target Market is AUS, the section will be labelled Mandatory field if other fields in the Australian Packaging Covenant Details. Packaging Covenant are completed.

Sourced in Mandatory field if other fields in the AU National Packaging Covenant are completed.

Delete Press the icon to clear the data in the Button selected row. If the Target Market is NZ, the section will be labelled NZ Packaging Stewardship (NZPSS) Details. (Not The Delete Button can be used to applicable to BIG W) remove the row if the expand button has been used to add additional rows.

Field Name Field Information Pack Level Used for Private Label Articles. This field is mandatory for the Pack Levels entered in the Pack Details section.

If you have provided a Consumer Unit and an Outer Case in the Pack Details section, specify the Pack Level for each GTIN type (Consumer Unit, Inner Pack or Outer Case) in this section.

The expand button on the top left hand corner allows for additional rows

Requirements should be entered as a number May Contain Select a checkbox for the Allergen. Woolworths Article Form – Page 3 format only. You can select up to 10 Allergens. Additional Food Information Do not use the following characters: If an Allergen is selected in the May [~`=_{}'[];:?°¢¬,|!"] Contain column it cannot be selected Country of Origin Use the drop down to describe the in the Contains column Statement country of manufacture.

This section appears when Article Labelled in Store is checked in the Article Classification section of page 1 of this form. At least one field or section must be completed if Article Labelled in Store is checked.

This section also appears when Own Brand Article is Field Name Field Information checked and Food for Human Consumption option is Nutritional Free text field for entering nutritional selected in the Article Classification section of page 1 of Claim claims relating to the article. For example, this form. At least one field or section must be completed if source of calcium, high in fibre and low in Article Labelled in Store is checked. fat. Field Name Field Information Do not use the following characters: Use By Days Enter the number of days that the [~`=_{}'[];:?°¢¬,|!"] customer has to consume the article Ingredients Free text field for entering the list of from a store. ingredients used in the article from largest Field Name Field Information This is for articles that are labelled in ingredient to smallest. Allergen/ A list of substances in food for the store and is a conditional field Warnings mandatory declaration that can only be entered if the Best Do not use the following characters: statements Before Days is blank. [~`=_{}'[];:?°¢¬,|!"] Contains Select a checkbox for the Allergen Best Before Enter the number of days that the Days customer has to consume the article. You can select up to 10 Allergens

This is for articles that are labelled in If an Allergen is selected in the the store and is a conditional field Contains column it cannot be

that can only be entered if the Use selected in the May Contain column. By Days is blank.

Nutritional Information Panel Field Name Field Information Field Name Field Information Number of Free text field for entering the Quantity per serve will be calculated Servings Per number of servings per package. automatically. Package Example, 2. Carbohydrates Enter quantity per 100g only. Quantity per serve will be calculated If the article is sold in stores as bulk automatically. by the Kilogram, then this field Carbohydrates, Enter quantity per 100g only. should represent the number of Sugars Quantity per serve will be calculated servings per Kilogram. automatically.

Sodium Enter quantity per 100g (milligrams) By entering a Number of Servings only. Per Package, the Quantity Quantity per serve will be calculated Contained column in the Nutritional automatically. Information Panel requires

completion. The form allows for additional Nutrient ID‟s to be included Serving Size Free text field for entering the size of by using the drop down list (see below) in the Nutrient ID the serving. column after the Sodium line entry. Complete all necessary columns. For a serving size of 200g this field should say 200. Serving Size Select the Serving Size UOM from

UOM the dropdown options. This section appears only when Article Labelled in Store is checked in the Article Classification section of page 1 of the form. Serving Size UOM options are g and ml Liquor Details Field Name Field Information NUTRITIONAL INFORMATION PANEL NIP Required This section appears when Liquor Article is checked and a Select either Yes or No. Delete Button Used to clear user entered data for Liquor Article Type is selected from the drop down list in the selected row the Article Classification section of page 1 of this form. There are 8 Liquor Article Types: If No is selected, values cannot be Energy Enter quantity per 100g (kilojoules) 1. Beer entered on the Nutritional only. 2. Cider/Perry 3. Pre-Mix Drinks (Incl. Coolers) Information Panel Quantity per serve will be calculated 4. Spirits

automatically. 5. Spirits – Liqueurs If Yes is selected, complete the Protein Enter quantity per 100g only. 6. Wine – Sparkling 7. Wine – Still Nutritional Information Panel Quantity per serve will be calculated 8. Wine – Fortified automatically. Fat, Total Enter quantity per 100g only. Each Liquor Article Type has a unique set of Quantity per serve will be calculated characteristics. automatically. Fat, Saturated Enter quantity per 100g only. V6.1© Woolworths Limited 2015. All rights reserved Page 15 of 19 Woolworths Article Form – Reference Guide

The Outer Case GTIN would need to be used in the event Pack Details – Generic & Variant that a cost price needs to be submitted on the WPF for an individual colour and size variant Generic & Variant Articles should only be submitted after the Woolworths Category Manager/ Buyer advises that the If the Generic article is a Woolworths LTD Own Brand, the article to be set up this way. This will predominately for form may already have these GTINs populated. articles in apparel categories that require a different article number for each colour and size.

As Trade partners will not know the colour and size codes that are required, the Woolworths Category Manager/ Buyer will email a pre-populated version of the WAF.

As the article has already been partly created in the Woolworths system, the form will default to “Change”, not a “New” Article. Multiple Consumer GTIN Details In the Pack Details – Generic & Variant section, a GTIN against the Outer Case should be pre-populated. This GTIN needs to be used on the WPF when submitting cost price changes that apply to all the colour and size variations.

All the indicated mandatory fields need to be completed. In This section appears only when Multiple Consumer Unit addition the following fields will also be required to be GTIN is checked in the Pack Details section of page 2 of completed or reviewed for both the Consumer Unit and the the form. Outer Case: Number of Consumer Units The expand button in the top left hand corner will allow Height additional rows to be added with a maximum of twenty Width (20) rows. Attempting to create more than twenty (20) Depth rows will prompt the following warning to appear “You Gross Weight Cases per Layer (TI) for the Outer Case Only have reached the maximum number of rows”. Layers per Pallet (HI) for the Outer Case Only Packaging Materials code A minimum of One (1) GTIN and Quantities must be

Please note that all the data entered on this form will apply entered in this section if Multiple Consumer Unit is to all the Colour and Size variants. selected for the Consumer Unit or if Multiple Consumer Unit is selected for the Outer Case. In the Variant Details section towards the bottom of the form, the Woolworths Variant article numbers and the When submitting a WAF for a change to article details colour and size will be pre-populated. which involves the selection of Multiple Consumer

Trade Partners are required to complete the Consumer Unit GTIN in the Pack Details section of page 2, Trade Unit GTIN and the Outer Case GTIN for each Variant Partners will be required to provide all the existing Article. consumer GTINs in the Rainbow Pallet/Display in addition to any changes V6.1© Woolworths Limited 2015. All rights reserved Page 16 of 19 Woolworths Article Form – Reference Guide

1. Open the Default Programs window and select Form Submission Once the form is saved, the local email client will create a Set your default program. (Start -> Control new pre-populated message (auto-generated email), with Panel -> Default Programs) The Woolworths Article Form will automatically validate the form automatically added as an attachment (in XML when the Submit button is selected. It is still beneficial to format). validate prior to submitting as a safeguard to ensure the information has met the data requirements. Do not modify any of the fields, or add additional attachments or text of the automated email. The form will always prompt the user to save a copy when the Submit button is selected. 4. Click Send.

Local Email Clients

For Trade Partners using a local email client (For example, Microsoft Outlook, Windows Mail) complete the following steps to submit:

1. Click on the Submit button to begin the process of submitting the form contents to Woolworths.

2. Highlight the required Program, select Set this A Save As dialog box will appear prompting the user to program as default, and click OK. save the submission.

Trade Partners will be contacted within 48 hours if they are required to resubmit their forms with content changes. Trade Partners who are not contacted within 48 hours can presume no changes are required to the form submission.

The email cannot be recalled once it has been sent.

Local Email Clients – How to Set Your Default Email Client for Form Submission

There may be instances where Trade Partners experience technical difficulties when pressing the submit button 2. Select a location to save the file, for example, where by the local email client does not create an email “Woolworths Article Form Submissions”. and put in the attachment. 3. Check the Default Email Client is working 3. Give the submission a file name, for example, For Trade Partners who experience this take the following properly. If it is not, then proceed through the “New Article Submission 16.09.10 v1” and click course of action: following steps. Save. V6.1© Woolworths Limited 2015. All rights reserved Page 17 of 19 Woolworths Article Form – Reference Guide

4. Select Set program access and computer 4. Log in to the email client, and create a new defaults. 1. Click on the Validate button at the end of the message; form. 2. In the form, Select Document, move down to To: [email protected] Forms and click on Export Data. Subject: Article Create Form

5. Add the attachment (example using a Gmail account) navigating to the folder that the .xml file was saved in, and select the file.

A Save As box will appear prompting the user to save the 5. Expand the Custom configuration, Choose a submission. default e-mail program, and click OK. 3. Select a location to save the file which will be in .xml format.

Be sure to note the location where the form was saved.

The Default Email Client should now be working properly.

Non Local Email Clients

For Trade Partners using a Hotmail, Gmail, Yahoo account, or something similar, manual steps need to be followed to create and attach the file into an email for form submission. V6.1© Woolworths Limited 2015. All rights reserved Page 18 of 19 Woolworths Article Form – Reference Guide

3. Select Export Data, to extract XML from the The file should then be attached in the message. form. Support

For support queries related to the form and its use contact:

Business Services & Support

Phone:

In Australia: 1300 422 042 In New Zealand: +612 8885 0536

Email: [email protected]

Trading Hours: 8.30am to 5pm, Australian Eastern Standard Time (AEST).

6. Once the extracted file is attached, then the email A Save As box will appear prompting the user to save the can be sent. submission. Follow steps 3 – 6 from page 18 to 19 Non Local Email Clients – Adobe Reader X

For Trade Partners using a Hotmail, Gmail or Yahoo account, or something similar, and are using Adobe Do not: Reader X manual steps need to be followed to create and attach the file into an email for form submission that vary Attach more than one (1) .xml file in an email, to the preceding example. Attach the PDF form, Put in any other text in the message. 1. Click on the Validate button at the end of the Add any other attachments. form. 2. In the form select Tools. The extracted .xml should be the only attachment.

Do not resubmit the WAF with the same Start Date: Article Availability or Change Date Effective for an article as previously provided unless contacted by Woolworths.

If you have submitted the form with a mistake, contact the Business Services & Support team on 1300 422 042 (Australia) or +612 8885 0536 (New Zealand). Do not resubmit the form.