Woolworths Price Form – Reference Guide Purpose before submitting the WPF form. Existing minimum . Using a local email client for example Microsoft price change notification periods still apply. Outlook or Windows Mail to submit the form is ideal; however the form can be submitted using a non-local The purpose of the Woolworths Price Form (WPF) is to . The Cost Qualifier is the number of consumer units provide Woolworths1 with pricing information for new and email client such as Hotmail or Gmail (refer to Form that Trade Partners will provide pricing against. It Submission section for how to submit the form). existing Articles. It is not used for promotional deals. also determines how Woolworths is invoiced for goods purchased. Trade Partners should refer to their . When electronically submitting the form do not attach The WPF is applicable to Woolworths Supermarkets, Finance Department if unsure of the Cost Qualifier. It more than one (1) .xml file in an email, PDF‟s of the Woolworths Liquor, Woolworths Petrol, BWS, Dan is important to enter the same Cost Qualifier for future form, or put text in the body of the email message or s Murphy‟s, Thomas Dux Grocer, BIG W, Homeshop, 2 price changes as already existing in Woolworths the electronic submission will fail. Furthermore, an Countdown, Foodtown, Super Value and Fresh Choice . merchandising system. automated email message will not be generated as the form is blocked from entering the SAP system. The Cost Qualifier may or may not be related to the Key Things You Need to Know number of consumer units in the Orderable GTIN. For Trade Partners who are unable to submit forms electronically, all available fields can be printed using . The WPF is used to submit pricing information for up the Print Blank Form for Manual Completion button . The Vendor Number and Orderable GTIN(s) are key to twenty (20) GTINs at a time. located on the first page at the top right hand side of pieces of information on the form and must be the form and selecting “All‟ in the Print Range. Submit accurate or the form will be rejected . WPF submission for articles maintained in a Price Family (also known as Assortments – these are the manually completed forms directly to the relevant . A minority of Trade Partners will have Vendor Sub similar articles which may vary by flavour, for Business/Category Manager/Buyer. Range numbers. Trade Partners will be advised by example, vanilla and strawberry yoghurts) must be Woolworths of their Vendor Sub Range number if it is submitted on the same day as the Woolworths Article applicable. If you have been provided a Vendor Sub Form (WAF) with the same Effective Date. Electronic submission and automatic upload Range, every WPF will require the Vendor Sub Range does not constitute acceptance of all field information Number. The WPF must be submitted after the WAF, where the WAF also requires submitting, and Trade Partners . National cost is the default Geography in all Pricing must receive a “Receipt of Form” email notification Trade Partners will be contacted via an email Sections and cannot be changed. National is the before submitting the WPF. The WPF submission notification if any content requires adjustment. majority cost that the Trade Partner invoices process will fail if the article being priced is not Woolworths. There is only a need to add additional already in the Woolworths system. Geographies in the Pricing Section if the cost in that Geography differs from the National cost. The form includes validation that the mandatory and conditional fields have been completed as required. It . Trade Partners must have an agreement with the does not confirm that the information entered by relevant Business/Category Manager/Buyer to Trade Partners is correct (e.g. the Vendor Number is provide zone pricing. Zone Pricing is when there is a correct number for the Trade Partner completing the different price within a group of stores within a state form). that differs from the state or national price. To submit pricing for an article with a zone price, Woolworths . The form can be saved to a local hard drive for recall must supply a Zone Price Code. Any other entered and reuse. codes will be rejected. At a minimum, Adobe Reader version 9.0 will be . Trade Partners must discuss any Price submission required, which can be downloaded at no cost from with the relevant Business/Category Manager/Buyer http://www.adobe.com/downloads 1 When referring to „Woolworths‟ this includes Woolworths‟ businesses in Australia and Progressive Enterprises in New . The latest version of the form must be used. Zealand. Submission of obsolete versions of the form will 2 The Woolworths Price Form does not apply to Produce Products be rejected and Trade Partners will be required to Masters and Home Timber Hardware resubmit using the correct version. V5.5© Woolworths Limited 2015. All rights reserved Page 1 of 11 Woolworths Price Form – Reference Guide Form Tools Validation Messages Woolworths Price Form – Page 1 Tool Tool Information Name Validate This tool confirms that the mandatory and conditional fields have been completed as required. Validation messages are displayed in the Validation Field Name Field Information Click Validate before submitting the Messages box, at the end of the form. The messages Print Blank Form This tool prints every available form to ensure the information in the form relate to the data that has been entered into the fields of the form and confirms they have been completed in an for Manual section and field in the form and is meets data requirements. accepted format. Completion selected when electronic completion Submit This tool begins the process of submitting the and submission is not possible. form content to Woolworths An example of a form which has not met the data requirements is shown below. Corrective action to amend the identified fields is required before submitting the form New or Change Select either New for new Articles to Woolworths once you have received your After Validation, click Submit to begin “Receipt of Form” email notification or the auto-generated email submission Change when making a change to process. the price of an Article already in the Woolworths system A prompt will appear on every submission to save the form. Woolworths Selection made when recommends a copy of the form be saved for If there are no issues with the information entered in the completing the form will determine future reference. form the Validation Messages box will state “Form is valid”, as shown below. Indicating the information entered which fieldws become mandatory on met data requirements and the form is ready for the form Trade Partners using non-local email submission clients will not be able to use the auto- All fields marked in Red or generated email submission process. Refer highlighted with a red asterisk (*) are to the “Form Submission” section found at the mandatory end of the this User Guide. Clear This tool clears all fields of information entered into the form. Once cleared, information cannot be retrieved unless you have a saved version Print This tools prints a copy of the completed form V5.5© Woolworths Limited 2015. All rights reserved Page 2 of 11 Woolworths Price Form – Reference Guide Field Name Field Information Vendor Details a Trade Partners overall range that has General Information different Trading Terms For example; a Trade Partner could supply articles from Frozen, Chilled and Ambient parts of our business and have different trading terms for each business Field Name Field Information segment. Field Name Field Information Vendor No. Enter the “Remit to” number as found on Effective Date Click the field drop down to display Vendor Sub Range numbers are 4 digits the calendar. Select the month and your Remittance Advice, unless advised (e.g. 0001) and are provided by otherwise by Woolworths Limited. Woolworths. They will apply to a day when the pricing will take effect minority of Trade Partners. This cannot be a past date. A Woolworths Representative will advise A Woolworths Representative will if Sub Ranges are applicable. advise new Trade Partners of their For new articles, the effective Vendor No on completion of all Vendor date is the current days date. Alternatively, contact Business Services related forms, submission and loading For existing articles, the effective and Support: date is the date the change is into the Woolworths systems. In Australia: 1300 422 042 effective from. Refer to the Remittance Advice Guide for In New Zealand: +612 8885 0536 guidance on locating the “Remit to” Primary Price Select an option using the drop down Email: [email protected] Vendor Number. Change Reason list. Trading Hours: 8.30am to 5pm, Vendor numbers ending in “999” Australian Eastern Standard Time will be rejected by the form validation. (AEST). Target Market Select either AUS for Articles Vendor Enter the Company Trading Name. Contact Enter the contact name of the submitter supplied to Australia or NZ for Name Name of the form. Articles supplied to New Zealand If Woolworths Enter the name of your buying contact, Contact supplying the article to both Target Business/ for this Article, at Woolworths Email Markets, submit separate forms This email address will be used by Category Woolworths to provide responses to Manager Trade Partners who are unsure of content provided in Woolworth‟s forms. /Buyer their Business/Category Manager/Buyer It is recommended that a group email be will enter the Sales Organisational name in this field, for example Thomas Dux. used in place of an individual‟s email Broker Select this check box if you are a broker address to ensure delivery. Example, [email protected] submitting the form on behalf of another Vendor.