Department of the Legislative Assembly
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T 2010/11 R ssembly A L REPO A ANNU Department of the Department Legislative Legislative DEPARTMENT OF THE LEGISLATIVE ASSEMBLY ANNUAL REPORT 2010/11 OUR PURPOSE OUR CORPOraTE PRIORITIES We are committed to contributing to the We work toward the achievement of a number of achievement of the Parliament’s mission, which is: results for the people of New South Wales, including: To service and enhance the operations of the 1. Ensuring the efficient and effective functioning New South Wales parliament by providing an of the Legislative Assembly, its Committees apolitical, innovative and integrated support and Members. service to Members both within and outside 2. Ensuring that Members of the Legislative Parliament House and relevant services to Assembly can fulfil their public duties as the people of New South Wales. elected representatives of the people. 3. Providing access by the community to the Parliament OUR VALUES and its proceedings, Committees and Members so Integrity that the people can fully participate in the processes Professionalism of Parliament. Impartiality Collegiality Respect ABOUT THIS REPORT Excellence This annual report reviews our performance over the 2010/11 reporting year against the targets published ABOUT US in our previous annual report and in our Results and Services Plan, which documents our key outcomes We provide a wide range of services that are primarily and outputs. The report is structured around the aimed at meeting: three result areas in the Results and Services plan. — The needs of elected Members, as they discharge This report is available on the Parliament’s website their duties as representatives of the people of at www.parliament.nsw.gov.au and printed copies New South Wales; can be obtained by contacting the Office of the Clerk of the Legislative Assembly on (02) 9230 2666. — The needs of the managers of parliamentary business in the various political parties, in managing the operation of the business of the House and its Committees; — The needs of the citizens of New South Wales to be informed about the debate and decisions made by the Members in the House and its Committees. To do this we provide services both within Parliament House and beyond. In Parliament House, we work with our colleagues in the Department of the Legislative Council and the Department of Parliamentary Services to ensure that Members and the public have access to services appropriate to their needs. Beyond Parliament House, we maintain 95 Electorate Offices across New South Wales so that Members are properly supported in their local communities while carrying out their electoral duties. ii LEGISLATIVE ASSEMBLY ANNUAL REPORT 2010/11 Contents Highlights — 2010/11 at a glance 2 Key Performance Indicators 6 Effective Functioning of the House, its Committees and Members 9 Ensuring that Members of Parliament can fulfil their public duties 33 Community access and participation in the Parliamentary process 39 Our Organisation 45 Appendices 59 Appendix A — Members of the Legislative Assembly 60 Appendix B — Members’ Electorate Office Contact Details 63 Appendix C — Our Publications 68 Appendix D — Parliamentary Twinning 72 Appendix E — Official Visitors 76 Appendix F — Parliamentary Supported Travel 78 Appendix G — Members’ Entitlements (Expenditure) 80 Appendix H — OHS and Injury Management 110 Appendix I — Equal Employment Opportunity 112 Appendix J — Additional Annual Report Information 114 Financial Statements 119 Index 157 Five years at a glance 160 LEGISLATIVE ASSEMBLY ANNUAL REPORT 2010/11 1 Corporate priorities Corporate actions RESULT 1: Ensuring the efficient and effective functioning Support the sittings of the House of the Legislative Assembly, its Committees and Members. Committee support Maintain and publish records of the House and committees Procedural advice Promote awareness of parliamentary procedure RESULT 2: Ensuring that Members of the Legislative Members’ support Assembly can fulfil their public duties as elected representatives of the people. Electorate office support RESULT 3: Providing access by the community to the Provide public information on committees Parliament and its proceedings, Committees Tours and education programs and Members so that the people can fully participate in the processes of Parliament. Our organisation and capacity building Strategic planning Staffing Management Training and development 2 LEGISLATIVE ASSEMBLY ANNUAL REPORT 2010/11 What we have achieved The year ahead Supported 55 days sitting with 443 sitting hours, along Review the Legislative Assembly Members’ Budget Program with the introduction of 110 bills and the passing of 103 bills Finalise a policy and agreement with the Press Gallery Facilitated 2270 written questions and answers Train all Chamber Services staff in Chamber, and 472 oral questions Front of House and tour service duties Replaced the Chamber Broadcast System, and installed Implement a program of staff workshops on a Welcome Screen in the foyer, new timing system, committee practice and procedure and new internal Video Hansard system Implement a committee staff induction policy Implemented wireless connection to the Intranet and Web in the Chamber Develop and implement a media and communication policy for the Committee inquiry process Supported 15 Committees in the 54th Parliament by holding 100 meetings and 13 hearings, considering 103 submissions, Investigate video on demand for taking evidence from 90 witnesses, and tabling 32 reports Legislative Assembly proceedings Drafted motions for the establishment of enhanced committee Implement Committee e-manual and templates system for the 55th Parliament including 3 new specialist and inquiry management systems to enable flexible Standing Committees and 5 new Portfolio Standing Committees response to changing demands Revised format of Committee Reports and other papers Review effectiveness of the new 2010 standing orders and sessional orders Revised format of Business Papers of the House Update Parliamentary Record Drafted changes to Parliamentary procedure with regard to Question Time, the new sitting pattern, and procedures Review the procedural statistics database, collection and reports for petitions with 10,000 signatures or more Develop a seminar program on Legislative Assembly Continued projects, training and staff exchanges procedure and practice under the Twinning Program, with the Solomon Islands Implement a plan for preservation and use of and Autonomous Region of Bougainville Parliaments, old procedural records and review search options facilitated by AusAID funding for precedents and other material Develop and design a formal procedural research program Implement a staged and varied procedural training program for internal and external consumption Apply Committee Inquiry Risk Assessment and Management Tool Finalise and launch Committee Precedents Database business rules, then include in 55th Parliament precedents Delivered induction program for 46 new Members Respond to the ICAC corruption prevention recommendations Created publications for new Members and revised Review of overall needs for training and development all other publications for electorate office staff, and review of staff Position Descriptions and employment entitlements Delivered induction program for 75 electorate office staff Improve communication with electorate officers Completed relocations and fit-outs at 3 electorate offices through activities of the Electorate Officers Reference Group, Completed refurbishments at 10 electorate offices quarterly telephone contacts and annual liaison visits Expended $440,000 in effecting repairs and maintenance Implement new telephone systems in electorate offices at electorate offices Complete electorate office privacy and information Provided new equipment for Members, including laptops, management policies multi-function devices, and broadband upgrades, Complete risk assessment and respond to and commenced the telephone replacement process recommendations on electorate office security Reviewed electorate office security Revised and updated public information Publish Commonwealth Parliamentary Association Manual Hosted visits from 499 groups, in total 20,206 people Publish Visiting Delegations Manual Hosted visits from 220 primary schools, 102 secondary Investigate communication awareness activities such as schools, 31 other schools, and 22 universities regional sittings and visits, and public access programs Reviewed Intranet/website Determine multi-purpose usage of the restored rooms off the Chamber Integrate media and filming policies Revised and published a new Strategic Plan Conclude the implementation of the Action Plan for for the Legislative Assembly. “Building a Better Legislative Assembly” — leadership/ Completed the restructure of the staffing and operation management training; training needs analysis; succession of the Legislative Assembly, including development of new planning policy; career development plan Staff Assignment System and Work and Performance Policy Develop service level agreements with DPS Completed 27 projects in the Strategic Plan, through Fully implement EDRMS TRIM in the Legislative Assembly the auspices of the Management Advisory Group. Complete Legislative Assembly competencies framework and Published Training and Career Development Policy identify appropriate training and development courses/activities Publish a revised Style Guide for the Legislative Assembly Implement a project management software tool Revise and publish Key Performance Indicators