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Procurement in the Face of a Pandemic

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Procurement in the Face of a Pandemic SUPC Southern Universities Purchasing Consortium Procurement in the Face of a Pandemic SUPC Impact Report 2019/20 SUPC works for universities and is owned by Consulting and the Procurement Shared Service - universities. The HE sector is responding to a sets us apart from others. Our members are part of turbulent year, with Covid-19 adding to already a unique community that represents over a quarter challenging circumstances. Procurement teams of university spend across the sector. are striving to deliver even more with less. We understand universities and work with finance, We engage actively with organisations across procurement and other university staff to find the sector including other consortia and the right procurement solutions to provide professional bodies. Our strategic partnership value for money for the institution, its students, with the London Universities Purchasing and its wider community. Consortium (LUPC) has allowed us to reduce duplication and create new opportunities for Our in-depth knowledge of universities, and joint working across all category areas. specifically how to engage positively with academic areas, is our key strength. Our SUPC’s response to the challenges of the past members know finance and procurement teams year has been to focus on helping members must work together with other departments to deliver efficiencies and meet the rapidly deliver on university and departmental strategic changing demands imposed by the virus. goals which enhance the student experience We recognised that in these unprecedented and research delivery – we are our members’ circumstances, pressure was being placed preferred partner to make this happen. upon your resources and that you and our We understand how to connect strategy to HE community needed more timely, agile, operations to deliver cash and time savings in a way expert support - not less. SUPC has kept that provides compliance and reassurance for your our full complement of staff available to institution. Our knowledge of HE and our wide members throughout the Covid-19 crisis and • 100% of members who responded to last year’s reach through our sister business units - SUMS has increased - becoming more agile - our survey would recommend SUPC to others. engagement with members. • Over 96% of those who responded to last year’s In the background, we increased our data analysis survey were either satisfied or very satisfied with resource to provide greater spend insight to the support they receive through SUPC. inform your decision-making, with the aim of • The top three benefits SUPC members say they helping you deliver greater efficiencies. We believe value through SUPC are: high-quality frameworks, in the responsible and transparent financial commodity group meetings and procurement advice stewardship of your membership subscriptions from the SUPC Team. and so we worked hard to return your earned marketing premium to you as quickly as possible. • SUPC returns the majority of marketing premiums back to our members each year – this means We would like to thank the SUMS Board, and roughly 50% of members are able to fully cover the in particular Board Chair Martin Williams, cost of their membership fees, depending on their Director of Finance at the University of Bath, frameworks spend. for their ongoing leadership and support. Contents About Us 3 About SUPC 12-15 Responding to Covid-19 4 Our Members 16-19 Preparing for Brexit 6 Why Become a Member? 20-25 Delivering Value: Savings and Beyond 8 Our Impact 26-31 Building a Community of Excellence 10 Your Delivery Team 32-37 Providing Advice and Expert Insight 38-43 Acting as Your Critical Friend 2 www.sums.org.ukwww.supc.ac.uk www.supc.ac.ukwww.sums.org.uk 3 Full Members Associate Members Affiliate Members Academy of Contemporary Music Buckinghamshire Education Sills & Dudley College of Technology Harlow College Northampton College Suffolk New College Training Partnership (BEST) Activate Learning East Coast College Hartpury College Oaklands College Sussex Downs Canterbury College Amersham and Wycombe College East Kent College Havant & South Downs College Peter Symonds College Tresham Institute of F&HE Central Sussex College Aston University Engineering Academy East Surrey College Hertford Regional College Peterborough Regional College Truro College Chelmsford College Basingstoke College of Technology Easton & Otley College Highbury College Plymouth College of Art & Design Uxbridge College Chichester College Group Bedford College Epping Forest College Leicester College Portsmouth College Waltham Forest College City Academy Bristol Berkshire College of Agriculture Exeter College London School of Theology Seevic Wednesfield High School City College Norwich Birmingham City University Farnborough College of Technology Luton Sixth Form College Solihull College West Herts College Academy Trust City College Plymouth Gloucestershire College Merchants Academy Somerset College of Art & Technology West Thames College Birmingham Metropolitan College City of Bath College Greater Brighton Metropolitan College Mid Kent College South Essex College Wiltshire College Bridgwater College City of Bristol College Hadlow Group Moorlands College South Gloucestershire & Stroud College Windsor Forest Colleges Group Brockenhurst College Cornwall College Halesowen College Moulton College Strode College Worthing College New College Swindon Strood Academy Yeovil College Our Members *As of 31/07/2020 4 www.supc.ac.uk www.supc.ac.ukwww.sums.org.uk 5 We provide solutions to university procurement demonstrate value through your membership • 100% of members challenges. SUPC provides access to frameworks and deliver greater value for money based on who responded to covering a wide range of products and services your institution’s spend profile to help universities run effectively and deliver • Access to significantly discounted training last year’s survey a strong student experience. Our unique courses and value-added services, such as would recommend membership model rewards universities who responsible procurement tools SUPC to others. direct spend through our agreements by • Discounted access to consultancy support to delivering time and money savings, as well as help procurement and finance teams get the • Over 96% of those returned marketing premium every year. most from their activity who responded to SUPC is part of the wider SUMS Group. SUMS • Discounted access to professional Group membership spans 151 universities, FE development support to help senior leaders last year’s survey colleges and educational charities – and our operate at peak performance within new or were either satisfied membership represents 50% of the sector’s evolving roles or very satisfied student population and 52% of the staff • Knowledge exchange through a series population*. With this comes access to a wealth of free publications including an e-Digest and with the support of insight, best practice and data – all of which case studies they receive SUMS shares for the benefit of our individual • Access to our accumulated experience and through SUPC. division members. knowledge of higher education institutions and developments over 50 years. SUPC Members benefit from: • Access to over 120 collaborative frameworks to meet the spectrum of procurement needs • Access to procurement advice and support ‘Our internal from our team of specialists • Access to our member base of universities, Procurement representing the breadth of UK mission groups, for networking and knowledge sharing Team view our • Free member events including an annual conference, agreement launches, new SUPC contacts member inductions and other events to learn about the latest insights from SUPC membership and beyond as highly • Commodity and category group meetings to discuss discipline-specific issues in a supportive collaborative and supportive environment with like-minded colleagues and responsive • Opportunities to shape new and re-tendered frameworks • Quarterly spend reports to help you manage colleagues.’ your framework usage HEAD OF PROCUREMENT, • An annual benefits statement to help you SUPC MEMBER INSTITUTION Why Become a Member? *Full-time equivalent populations according to HESA Data 2018/19 6 www.supc.ac.uk www.supc.ac.ukwww.sums.org.uk 7 138 £ members £ £ 12 (1,030) £5.5m £86m online and in person savings (cashable spend through events (attendees) and non cashable) agreements 41.% £ % of U student % of U staff population population (FTE) (FTE) £622k 4.% returned marketing premium 288 AgreementAgreement SMEs on SUPC agreements 1:56 ROI agreements accessible by 122 members Our Impact *Full-time equivalent populations according to HESA Data 2018/19 8 www.supc.ac.uk www.supc.ac.uk 9 Bernarde Rob Jayne Dani Gavin Mark Taron Chris Paul Hyde Johnson Thorn Sweeney Phillips Lewis Smith O’Hagan Sayles CEO HEAD OF CATEGORY CATEGORY CATEGORY CATEGORY ASSISTANT DATA ANALYST BUSINESS MANAGER MANAGER (ICT) CATEGORY INTELLIGENCE CATEGORY MANAGER MANAGER Chris has eight years’ Bernarde has over MANAGEMENT (CORPORATE (STEMed) (ACADEMIC MANAGER MANAGER Mark is a skilled experience working 20 years’ experience AND SERVICES SERVICES) SERVICES) Dani brings over 20 procurement Taron brings to his A data visualisation working in partnership as an analyst in Rob is an experienced Jayne brings 15 years’ procurement Before joining SUPC, professional with role experience in and insight analyst, with universities to help procurement, and purchasing professional years’ procurement experience to Gavin spent over
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