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County Council Meeting Minutes

Held at the Cardston County Administrative Building On Tuesday, October 15, 2019 at 9:03 A.M.

Councillors Present: Reeve Jim Bester Councillor Randy Bullock Councillor Wayne Harris Councillor Royce Leavitt Councillor Tom Nish

Administration Present: Murray Millward, Chief Administrative Officer Joseph Hutter, Legislative Clerk Joe Thomas, Project Manager/Development Officer (Present for Items 7.1,10.1,11.1, 11.2,12.4,12.5 8: 21.2)

Absent: Deputy Reeve Kevin Quinton Councillor Roger Houghton

1. Call to Order

1.1 Reeve Bester called the meeting to order at 9:03 A.M.

2. Opening Prayer

2.1 The opening prayer was offered by Murray Millward.

Adoption of the Agenda

3.1 Adoption of the October 15, 2019 Council Meeting Agenda:

403.19 Councillor Harris moved that the agenda be adopted with the following additions:

1) Diamond Willow Lodge (Item 13.1); 2) Cardston High School Hope Squad Donation Request (Item 13.2); 3) Garbage Billing Alternatives (Item 19.1); 4) 2020 Budget Discussion (Item 21.1); 5) Aetna Waterline Lateral Lines (Item 21.2)

Carried

4 - Reeve SVZ - C.A.O. Cardstou County Council Meeting Minutes Tuesday, October 15, 2019

4. Adoption of the Minutes

4.1 Adoption of the September 23, 2019 Council Meeting Minutes:

404.19 Councillor Bullock moved that the minutes be approved with the following amendment:

1) That Resolution 388.19 be amended to read "second reading"

Carried

5. Business Arising from the Minutes

Councillor Harris enquired about alternative methods of garbage billing. The matter was discussed in Item 19.].

6. Unfinished Business

6.1 Proposed Bylaw 728.2019 (Cardston County and County Intermunicipal Collaboration Framework Agreement) (9:09 A.M.):

Council deliberated proposed Bylaw 728.2019 (Cardston County and Lethbridge County Intermunicipal Collaboration Framework Agreement).

405.19 Councillor Nish moved that proposed Bylaw 728.2019 (Cardston County and Lethbridge County lntermunicipal Collaboration Framework Agreement) receive first reading.

Carried

406.19 Councillor l-larris moved that proposed Bylaw 728.2019 (Cardston County and Lethbridge County lntermunicipal Collaboration Framework Agreement) receive second reading.

Carried

407.19 Councillor Leavitt moved that proposed Bylaw 728.2019 (Cardston County and Lethbridge County Intermunicipal Collaboration Framework Agreement) proceed to third reading.

Carried Unanimously

408.19 Councillor Bullock moved that proposed Bylaw 728.2019 (Cardston County and Lethbridge County lntermunicipal Collaboration Framework Agreement) receive third and final reading.

Carried

- Rccvc Sb»; - C.A.O. Cardston County Council Meeting Minutes Tuesday, October 15, 2019 7. Reports to Council

7.1 Chief Administrative Officer's Report (9:12 A.M.):

Council reviewed the C.A.O. Report.

8. Delegations

8.1 Cardston High School Hope Squad (9:29 A.M.):

At 9:29 A.M., Cody Toone from the Cardston High School Hope Squad attended the Council Meeting to discuss a donation request. Please see Item 13.2 for more information.

9. Reguests for Decision

9.1 Annual Replacement of John Deere Side by Sides (9:50 A.M.):

Referred to Council from the September 24, 2019 ASB Meeting, Council discussed an annual replacement program for the ASB's John Deere side by sides.

409.19 Councillor Leavitt moved that the item be deferred.

Carried

10. Public Hearings

101 Public Hearings for Proposed Bylaw 727.2019 (Cardston County- Lethbridge County Intermunicipal Development Plan Bylaw) and Proposed Bylaw 726.2019 (Cardston County-M.D. of Pincher Creek Intermunicipal Development Plan Bylaw) (10:07 A.M.):

At 10:07 A.M., the Council Meeting was recessed for Public Hearings on proposed Bylaws 727.2019 (Cardston County-Lethbridge County Intermunicipal Development Plan Bylaw) and 726.2019 (Cardston County-M.D. of Pincher Creek Intermunicipal Development Plan Bylaw).

410.19 Councillor Leavitl moved that the Council Meeting be recessed for the Public Hearings at 10:07 A.M.

Carried

The Council Meeting reconvened at 10:19 A.M.

11. Reguests for Decision

11.1 Proposed Bylaw 727.2019 (Cardston County-Lethbridge County Intermunicipal Development Plan Bylaw) (10:20 A.M.):

After the Public Hearing, Council gave second and third reading to proposed Bylaw 727.2019 (Cardston County-Lethbridge County

4 - Rccvc Llxyx - C.A.O. Cardston County Council Meeting Minutes Tuesday, October 15, 2019 Intermunicipal Development Plan Bylaw).

41 1.19 Councillor Leavitt moved that proposed Bylaw 726.2019 (Cardston County-M.D. of Pincher Creek Intermunicipal Development Plan Bylaw) receive second reading.

Carried

412.19 Councillor Harris moved that proposed Bylaw 726.2019 (Carclston County-M.D. of Pincher Creek lntermunicipal Development Plan Bylaw) receive third and ?nal reading.

Carried

11.2 Proposed Bylaw 726.2019 (Cardston County-M.D. of Pincher Creek Intermunicipal Development Plan Bylaw) (10:22 A.M.):

After the Public Hearing, Council gave second and third reading to Proposed Bylaw 726.2019 (Cardston County-M.D. of Pincher Creek Intermunicipal Development Plan Bylaw).

413.19 Councillor Nish moved that proposed Bylaw 726.2019 (Cardston CoLmty—M.D.ol‘Pincher Creek lntermunicipal Development Plan Bylaw) receive second reading.

Carried

414.19 Councillor Bullock moved that proposed Bylaw 726.2019 (Cardston County-M.D. of Pincher Creek lntermunicipal Development Plan Bylaw) receive third and final reading.

Carried

12. Reguests for Decision

12.1 Ag-Plastic Recycle Program Pilot (10:23 A.M.):

Council discussed the Services Agreement for the Ag—PlasticRecycle Program Pilot.

415.19 Councillor Leavitt moved that Administration be authorized to sign the Services Agreement for the Ag—PlasticRecycle Program.

Carried

12.2 Shallow Gas Tax Relief (10:31 A.M.):

Council discussed a new Provincial property tax relief program for shallow gas producers.

416.19 Councillor Bullock moved to reduce taxes on three gas parcels per the Shallow Gas Tax Relief Program and presented by Municipal Affairs as follows, Long Run Exploration Ltd BA Code A5170 Pipeline

- Reeve 5 \/.~ - C.A.O. Cardston County Council Meeting Minutes Tuesday, October 15, 2019 to be reduce in the amount of $37.71 and Long Run Exploration Ltd BA Code A5170 shallow well in the amount of $189.82 and Omimex Ltd, BA Code OP830 Shallow well in the amount of $245.36 for a total reduction of $472.89.

Carried

12.3 Water Security Forum 2019 (10:34 A.M.):

Council discussed matters related to the Water Security Forum 2019.

417.19 Councillor Leavitt moved that Councillor Houghton be appointed as Cardston County's representative at the Water Security Forum on November 7, 2019.

Carried

12.4 Proposed Road Closure (10:38 A.M.):

Council discussed a proposed road closure in Spring Coulee.

418.19 Councillor Harris moved that the road allowance be closed, with all associated road closure costs being the responsibility of the applicant.

Carried

12.5 Proposed Road Closure (10:48 A.M.):

Council discussed a proposed road closL1reon an undeveloped road allowance between SW 6—3—27—W4and SE l-3-28—W4.

419.19 Councillor Leavitt moved that the road allowance be closed, and that all associated road closure costs be the responsibility of the applicant.

Carried

12.6 Fire Response Invoice (10:53 A.M.):

Council reviewed a fire response invoice from a landowner who had a fire in late August of 2019.

420.19 Councillor Bullock moved that the item be referred to Administration for further information.

Carried

13. Additional Items

13.1 Diamond Willow Lodge (11:10 A.M.):

Council discussed air conditioning issues in Diamond Willow Lodge and a possible meeting with the Minister of Seniors and Housing.

4 - Reeve Kt’ - C.A.O. Cardston County Council Meeting Minutes Tuesday, October 15, 2019 13.2 Cardston High School Hope Squad Donation Request (11:15 A.M.):

Council discussed the Cardston High School Hope Squad‘s donation request.

421.19 Councillor Leavitt moved that the donation request be referred to the Cardston & District FCSS Committee for a response.

Carried

14. Correspondence and Information

14.1 Correspondence (11:21 A.M.):

Council reviewed the provided correspondence.

15. Financials

15.1 August Financials (11:40 A.M.):

Council reviewed the financials for the month of August.

16. Questionand Answer Period

16.1 The Reeve noted that no residents were in attendance for Questionand Answer period and proceeded to Item 17.1.

17. Accounts Payable

17.1 Accounts Payable (11:46 A.M.):

Council reviewed the accounts payable.

422.19 Councillor Harris moved that the accounts payable be approved as presented.

Carried

18. it

18.1 Lunch.

423.19 Councillor Leavitt moved that the meeting be recessed for lunch at 11:55 A.M.

Carried

The Council Meeting reconvened from lunch at 12:34 P.M.

19. Additional Items

19.1 Garbage Billing Alternatives (12:34 P.M.):

- Reeve 3 2-: - C.A.O. Cardston County Council Meeting Minutes Tuesday, October 15, 2019

Council discussed alternative methods of garbage billing in Cardston County.

20. Delegations

20.1 Blaine Jensen, President - Cardston Historical Society (12:57 P.M.):

At 12:57 P.M.. Blaine Jensen from the Cardston 1-listoricalSociety attended the Council Meeting to provide an update to Council on his organization's Strategic Plan.

21. Additional Items

21.1 2020 Budget Discussion (1:15 P.M.):

Council discussed the 2020 Budget.

21.2 Aetna Waterline Lateral Lines (1:52 P.M.):

Council discussed the Aetna Waterline project's lateral lines.

424.19 Councillor Nish moved that Administration look into the possibility of transferring grant funds from the Waterline project to the Aetna Waterline project. If unsuccessful in transferring the funds, the Carlson—Bustlateral line will proceed.

Carried

Closed Meeting of Council

221 Closed meeting of Council to be held pursuant to: 1. Section 197(2) of the Municipal Government Act; and 2. Sections l7(4[f]) and 2l(l[ii]), of the Freedom r)fIn_f0rnmti0n and Protection 0fPrz'vucy Aer.

425.19 Councillor Harris moved that Council close the meeting to the public to discuss matters related to intergovernmental relations and employee matters as per Sections 17 and 21, FOIP, at 2:16 P.M. Councillor Nish declared a pecuniary interest and removed himself from voting and discussion on Resolutions 425.19-427.19.

Carried

426.19 Councillor Leavitt moved that Council return to open meeting at 4: 10 P.M.

Carried

427.19 Councillor Bullock moved that the C.A.O. be authorized to proceed with the employee matter as discussed in the closed meeting.

Carried

- Reeve _té_L_ — C.A.O. Cardston County Council Meeting Minutes Tuesday, October 15, 2019

23. Adjournment

23.1 Adjournment of the October 15, 2019 Council Meeting:

428.19 Councillor Nish moved that the meeting be adjourned at 4: 12 P.M.

Carried

Reeve Chief Administrative Officer

- ‘ Reeve L?’ - C.A.O.