Boundary Economic Development Committee
Tuesday, May 3, 2016 - 10:00 a.m.
The Regional District of Kootenay Boundary Board Room, Grand Forks, B.C
A G E N D A
1. Call to Order
2. Consideration of the Agenda (additions/deletions)
A The agenda for the May 3, 2016 meeting of the Boundary Economic Development Committee is presented.
Recommendation: That the agenda for the May 3, 2016 meeting of the Boundary Economic Development Committee be adopted as presented.
3. Consideration of the Minutes
A The minutes of the Boundary Economic Development Committee meeting held on April 5, 2016 are presented.
Recommendation: That the minutes of the Boundary Economic Development Committee meeting held on April 5, 2016 be adopted as presented. Minutes - 05 Apr 2016 - BEDC - May 3, 2016 - Pdf
4. Delegations
A Chris Moslin - GF Community Trails Society Tennessee Trent - MFLNRO, Rec Sites and Trails Re: Proposal for Rural Dividend Grant GFCTS GFCTS Committee Delegation Request Form - BEDC - May 3 2016 GF-CL_capital_plan - BEDC-May 3 2016 GF-CL_Capital_upgrade_2016_DRAFT - BEDC-May 3 2016
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B Matt Crowell - Get in The Loop Get in the Loop delegation request - BEDC - May 3 2016
C Kathy Wright - Boundary Country Regional Chamber of Commerce Re: Strategic Plans
5. Unfinished Business
A Boundary Economic Development Committee Memorandum of Action Items - Ending April 30, 2016
The Boundary Economic Development Committee Memorandum of Action Items for the period ending April 30, 2016, is presented.
Recommendation: That the Boundary Economic Development Committee Memorandum of Action Items for the period ending April 30, 2016, be received. BEDC Committee Action Items - Ending April 30, 2016 - BEDC - May 3 2016
6. New Business
A Community Futures Boundary Monthly Report - April 2016
The Boundary Economic Development Committee Monthly Report for April 2016, as prepared by Community Futures Boundary, is presented.
Recommendation: That the Community Futures Boundary Monthly Report for March 2016, be received. Community Futures Monthly Report - April 2016 - BEDC - May 3 2016
B Discussion Item Re: Update on Visitor's Guide Ad for 2016
C Discussion Item Re: Imagine Kootenay Renewal
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D Discussion and Decision Item Re: Billboard Sign Renewal - Rock Creek Billboard Sign Renewal - Rock Creek - BEDC - May 3 2016
E Discussion Item Re: Proposed BC Rural Dividend Project - Columbia Western Rail Trail Columbia Western Rail Trail - BEDC - May 3 2016
F M. Andison Re: Proposed Application from the Grand Forks ATV Club for Rural Dividend Funding
A staff report from Mark Andison, General Manager, Operations/Deputy CAO, regarding the Grand Forks ATV Club's draft Rural Dividend funding application is presented.
Recommendation: That the staff report from Mark Andison, General Manager, Operations / Deputy CAO regarding the Grand Forks ATV Club's draft Rural Dividend funding application be received. STAFF REPORT BEDC Rural Dividend Application - GF ATV Club GF ATV Club Application rural_dividend_program_guide rural_dividend_application_instructions
G M. Andison Re: Shared Agricultural Liaison Services Between RDKB, RDCK, RDEK, & CBT
A staff report from Mark Andison, General Manager, Operations/Deputy CAO regarding the proposal for shared agricultural liaison services between the RDKB, RDCK, RDEK and CBT is presented.
Recommendation: That the staff report from Mark Andison, General Manager, Operations / Deputy CAO regarding the proposal for shared agricultural liaison services between the RDKB, RDCK, RDEK & CBT be received.
STAFF REPORT Shared Agricultural Liaison Services - RDKB, RDCK, RDEK, CBT Shared Agriucultural Liaison Services Proposal
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7. Late (Emergent) Items
8. Discussion of items for future agendas
9. Question Period for Public and Media
10. Adjournment
Page 4 of 86 ITEM ATTACHMENT # A
Boundary Economic Development Committee Minutes Tuesday, April 5, 2016 – 10 am RDKB Grand Forks Boardroom Grand Forks, BC
Committee members present: Director R. Russell, Chair Director M. Rotvold Director V. Gee Director F. Konrad Director E. Smith Director G. McGregor
Staff and others present: J. MacLean, Chief Administrative Officer M. Forster, Executive Assistant/Recording Secretary W. McCulloch, Community Futures Boundary S. Elzinga, Community Futures Boundary S. Winton, City of Grand Forks
Call to Order
The Chair called the meeting to order at 10:00 am.
Consideration of the Agenda (additions/deletions)
The agenda for the April 5, 2016 meeting of the Boundary Economic Development Committee was presented.
The agenda was amended with the addition of an in-camera session, and discussions on the Agriculture Planning Session and website and branding.
Moved: Director Gee Seconded: Director Rotvold
That the agenda for the April 5, 2016 meeting of the Boundary Economic Development Committee be adopted as amended.
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Carried.
Consideration of the Minutes
The minutes of the Boundary Economic Development Committee meeting held on March 1, 2016 were presented.
Discussion ensued on the "Heritage Mapping and Inventory for Tourism Purposes" agenda item. The 3rd sentence will be removed "The Committee agreed that currently there is no inventory of heritage resources". Director Gee also raised concerns about the wording in regards to the development of a Trails Master Plan in the "2016-2020 Budget and Five Year Financial Plan" agenda item.
Moved: Director Rotvold Seconded: Director Smith
That the minutes of the Boundary Economic Development Committee meeting held on March 1, 2016 be adopted as amended.
Carried.
Delegations
There were no delegations present.
Unfinished Business
Boundary Economic Development Committee Memorandum of Action Items - Ending March 31, 2016
The Boundary Economic Development Committee Memorandum of Action Items for the period ending March 31, 2016, was presented.
Moved: Director Rotvold Seconded: Director Smith
That the Boundary Economic Development Committee Memorandum of Action Items for the period ending March 31, 2016, be received.
Carried.
Page 2 of 5 Boundary Economic Development Committee April 5, 2016
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New Business
Community Futures Boundary Monthly Report - March 2016
The Boundary Economic Development Committee Monthly Report for March 2016, as prepared by Community Futures Boundary, was presented.
S. Elzinga, Community Futures Boundary, informed the Committee members that two workshops will be offered for non profit organizations on May 30 and June 1, 2016 regarding changes to the Societies Act. One workshop will be held in the West Boundary and one will be held at Community Futures in Grand Forks.
Moved: Director Rotvold Seconded: Director Smith
That the Community Futures Boundary Monthly Report for March 2016, be received.
Carried.
Discussion Item Revision of Boundary Agricultural Plan
Chair Russell informed the Committee members that the intake deadline for funding through the Investment Agriculture Foundation is April 22, 2016.
Moved: Director Rotvold Seconded: Director Smith
That the Boundary Economic Development Committee directs staff to move forward with revisions to the Agricultural Plan, and FURTHER to move forward with a funding request to Investment Agriculture Foundation.
Carried.
Discussion Item Community Food Action Initiative
Chair Russell informed the Committee members that the RDKB was successful in securing funding from the IHA through the Community Food Action Initiative. RDKB will receive $15,000 per year for three years. A media release will be issued on April 15, 2016. IHA funding will be supplemented by Area D Gas Tax Funding. There will be further discussion on this topic and the Agricultural Plan at the May 2016 BEDC meeting.
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Late (Emergent) Items
Discussion Item BC Rural Dividend Program
Chair Russell updated the Committee members and invited feedback on possible projects for the BC Rural Dividend Program. There was general consensus to focus in agricultural issues. Some suggested programs were food tourism or the development of a directory on agricultural producers in the area. Chair Russell encouraged Committee members to identify projects so a proposal can be submitted for the fall intake. Project ideas will be brought to the next BEDC meeting.
Discussion Item Agriculture Planning Session - Strategic Doing
Director Gee provided the Committee members with an update on the Agricultural Society's planning event/AGM she attended in Grand Forks on April 2, 2016.
Discussion Item Community Futures Boundary Website and Branding
Director Gee inquired about the management of the website. The Committee members were informed that TOTA makes the majority of changes to the website. Community Futures Boundary has set up a subcommittee in a marketing and advisory capacity. The BEDC members will be consulted on content for the website.
Discussion Item Mussel Inspection Stations
Director McGregor informed the Committee members that none of the proposed permanent mussel inspection stations will be situated in Christina Lake. She requested that the RDKB Board and area municipalities write letters to the Province expressing concerns over the fact that there is no mussel inspection station slated to be opened in Christina Lake and to also request that one be opened.
Moved: Director Rotvold Seconded: Director Smith
That the Regional District of Kootenay Boundary Board of Directors directs staff to write a letter to the Ministry of Environment asking why there was not a permanent mussel inspection station installed in the Boundary, and FURTHER to request that a station be installed in Christina Lake. Carried.
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Discussion of items for future agendas
There was no discussion of items for future agendas.
Question Period for Public and Media
A question period for the public and media was not required.
Closed (In-camera) Session
An in-camera meeting pursuant to Section 90 (1) (e) of the Community Charter.
Moved: Director Rotvold Seconded: Director Konrad
That the Boundary Economic Development Committee convenes to an in-camera meeting pursuant to Section 90 (1) (e) of the Community Charter (11:20 am).
Carried.
The Boundary Economic Development Committee reconvened to the open meeting (11:27 am).
Adjournment
The meeting was adjourned at 11:30 am.
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Board Delegation/Presentation Policy Delegation Request Form
Committee/Board Delegation Request Form
Name of person or Chris Moslin for the Grand Forks Community Trails organization wishing to Society appear:
Tennessee Trent for the MFLNRO, Rec Sites and Trails
Subject of delegation: Proposal to have the RDKB apply for a May intake of the Rural Dividend Grant for the Kettle River Heritage Trail (TCT between Grand Forks and Christina Lake)
Purpose of Information Only delegation(please check Requesting a letter of support where appropriate): Yes Request for funding The Regional Director of Area D is proposing that the RDKB apply for the Rural Dividend Fund’s May intake to leverage the commitment of 100,000 for paving the trail to Whitehall Road. This provincial fund does leverage gas tax funds and will pay up to 60% of costs. An outline and costs for proposed upgrades to the entire section as well as the paving has been developed by the Society and the Province and will be presented at this meeting for the Committee’s consideration.
Contact Person (if different from above): Telephone: 250-666-1262 Email: [email protected] Meeting Date May 3, 2016 Requested: Technical Requirements: HDMI connection If yes, you are required to submit Will you be using a to presentation the presentation before the meeting powerpoint presentation? screen as well as bringing it on a memory stick. The Regional District utilizes Microsoft Office products. The Regional District is not responsible for software incompatibility. If your presentation does not work on our equipment, you will not be able to use an electronic presentation. For more information please contact: Maureen Forster, Executive Assistant 202-843 Rossland Avenue Trail, BC V1R 4S8 Phone: 250-368-9148 Toll Free: 1-800-355-7352 Fax: 250-368-3990 Email: [email protected]
Board & Committee Delegation Request (Excerpt from Board Presentation Policy) Page 1 of 3
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Board Delegation/Presentation Policy Delegation Request Form
To facilitate effective delegations:
1. A ten-minute limit is in place. It does not matter how many people speak. Please allow time for questions. 2. The name of the person and or group appearing before the Committee will be published in the agenda and available to the public. 3. If you have not provided your information prior to the meeting, bring sufficient copies to the meeting. Eight (8) copies are required. 4. Direct all comments to the Committee Chair. 5. Do not expect an immediate answer. The Committee may wish to have further investigation or time to consider the matter. 6. You may not be able to appear before the Committee on the day requested. You are not confirmed to appear before the Committee until you receive confirmation from staff. 7. At no time will a delegation be allowed regarding a bylaw which a Public Hearing has been held, or where a Public Hearing is required under an enactment as a prerequisite to the adoption of the bylaw. 8. At no time will a delegation be allowed for the purpose of discussing a matter to be dealt with as a grievance under a collective agreement.
I understand and agree with the terms and conditions of my request to appear as a delegation:
Chris Moslin / GFCTS Name of Delegate/Representative of Group
April 26, 16
Date Signature For Office Use Only Referred to Chair: April 26, 2016 Date
Approved x Declined If declined provide explanation:
Date of delegation (if applicable): May 3, 2016 Applicant informed of decision:
Signature Date
Page 2 of 2
Board & Committee Delegation Request (Excerpt from Board Presentation Policy) Page 2 of 3
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Board Delegation/Presentation Policy Delegation Request Form
Board & Committee Delegation Request (Excerpt from Board Presentation Policy) Page 3 of 3
Page 12 of 86 Columbia and Western Rail Trail Grand Forks to Christina Lake Trail Upgrade
April 25, 2016 I Print on 11x17 sheet 0 0.5 1 2 3 4 Kilometers /
1. 2. 3. Asphalt Paving Surfacing Repair General infrastructure upgrades 4. Nursery Trestle to Install 4.0 km's of between Cascade Trestle and Gilpin Cascade Trail Head Whitehall Road new aggregate surfacing Park Install gate, boulders - culvert and ditching upgrades - encroaching vegetation management - spot aggregate surfacing (1km total) - upgrades to private gates Christina Lake unincorporated
City of Grand Forks
Gilpin Grasslands Park
Boothman Oxbow Park ITEM ATTACHMENT # A Page 13 of 86 ITEM ATTACHMENT # A
DRAFT – Project Plan for Columbia and Western Rail Trail – Grand Forks to Christina Lake - Capital Upgrade April 25, 2016
This project description and cost breakdown is complimentary to the map of the Grand Forks to Christina Lake section of trail called “Columbia and Western Rail Trail Grand Forks to Christina Lake Trail Upgrade”.
2016 Capital upgrade CWRT Section Infrastructure Comment quantity cost per unit* total 1 Asphalt surfacing - 1.8 kilometer trail paving Between Nursery project between Nursery Trestle and Trestle and Whitehall Road Whitehall Road done to standards in the and parallel 2013 Urban Systems report equestrian trail “2013-04-30- installation TRANSCANADATRAIL” 1800 (m) $100.00 $180,000.00 - Gateway installation at Whitehall and nursery road - Signage installation and boulder placement Lump sum $2,500.00 $2,500.00 - Parallel equestrian trail installation to the south of the Nursery to Whitehall section. Standard described in Urban Systems report. 1800 (m) $5.50 $9,900.00 2 Surfacing Repair - Apply aggregate to attached Between standard 4000 (m) $20.00 $80,000.00 Boothmans and - Repair washout near Gilpin Boothmans Lump sum $3,500.00 $5000.00 3 General Trail - Culvert, ditching and Upgrades Between surfacing upgrade to “Adrian the East end of East Gate” Lump sum $3,500.00 $3,500.00 Gilpin Park and - Upgrades to “rock barriers” Cascade Trestle as a chokepoint to manage access Lump sum $5,000.00 $5,000.00 - Removal of encroaching vegetation as needed Lump sum $2,500.00 $2,500.00 - Surfacing upgrades to attached standard 1000 (m) $20.00 $20,000.00 4 Establishment of - Install 2 sided kiosk with “East Gate” to wayfinding map, heritage non-motorized information and regulatory section signage Lump sum $5,000.00 $5,000.00
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DRAFT – Project Plan for Columbia and Western Rail Trail – Grand Forks to Christina Lake - Capital Upgrade April 25, 2016
- Gateway installation - Boulder placement Lump sum $2,500.00 $2,500.00 5 Upgrades to trail - Requires application and Lump sum $5,000.00 surface in Gilpin approval of a Park Use Grasslands park Permit in order to plan for works for 2017. Requires archaeological impact assessment, First Nation consultation, environmental assessment and stakeholder referral - Planning and administration costs only $5,000.00 6 Planning for - Highway access at Lump sum $35,000.00 highway access Boothman or Gilpin is desired over the long term - Requires engineering planning of highway standard upgrades for deceleration, acceleration lanes and left turn lane - Highway signage upgrades $35,000.00 7 Permitting - Fortis will require a permit Lump sum $2,500.00 submission for the above works. The Trans-Canada- Trail report by Urban Systems provides important pressurized gas pipeline crossing detail. $2,500.00 Project Total $358,400.00
MFLNR RSTBC committed funds $100,000.00 RDKB committed funds $100,000.00 Remaining uncommitted funds for project $158,400.00
* The prices quoted above are based on past operational contracts issued by the Crown in Right of British Columbia or other rail trail managing agencies for similar works.
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DRAFT – Project Plan for Columbia and Western Rail Trail – Grand Forks to Christina Lake - Capital Upgrade April 25, 2016
A preliminary review of the cost estimate breakdown was provided by Urban Systems Limited from Kelowna.
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Board DelegatlonlPresentatlonPolicy Delegation Request Form
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‘om above I ‘ ‘elephone: I 26 "2.L"J/"$15'3':I_Ema“‘ ?eeting Date Requested: yes, you are required to submit the echnical Requirements: _ If presentation before the meeting as well fillyou be using a y awerpgintpresentation? [ las bringingit on a memory_stick. Regional District is not responsible '1e Regional District utilizes Microsoft Office products. The work on our equipment, you will not be r software incompatibility. Ifyour presentation does not lie to use an electronic presentation. For more information please contact: Maureen Forster, ExecutiveAssistant 202-843 Rossland Avenue Trail, BC V1R 488 Phone: 250-368-9148 Toll Free: 1-800-355-7352 Fax: 250-368-3990 Email:mforster o rdkb.com
acilitateeffectivedelegations: i. A ten-minutelimitis in place. it does not matter howmany people speak. Please allowtime fgr
Board & Committee Delegation Request (Excerpt from Board Presentation Policy) Page 1 of 2
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Board DeiegallonIPreeentetionPolicy DatamationRequest Form questions. The name of person _ the and or group appearing before the Committee willbe published agenda and available to the public. in the ifyou have not provided your informationpriorto the meeting, bringsufficientcopies to meeting. Eight (8) copies are required. the Direct all comments to the Committee Chair. Do not expect an immediate answer. The Committee may wish to have further investigation time to consider the matter. or You may not be able to appear before the Committee on the day requested. con?rmed You are not to appear before the Committee until you receive con?rmation from At no time staff. will a delegation be allowed regarding a bylaw which a Public Hearing held, or where a has been Public Hearing is required under an enactment as a prerequisite to adoption of the bylaw. the 8. At no time will a delegation be allowed for the purpose of discussing a matter to be dealt with as a grievance under a collective agreement. i understand and agree with the terms and conditions of my request t?pp Na Zeb‘/lgni,
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Forof?ce Use Onl‘ ». .;i; Referred to Chair: Date Approved T ifdeclined provide explanation:
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Page 2 of 2
(Excerpt from Board Presenta'
.“? ’S ".‘ *S Page 18 of- 86 °!" BOUNDARY ECONOMIC DEVELOPMENT COMMITTEE MEMORANDUM OF ACTION ITEMS
Tasks from Sept 8/15, Oct 6/15 and Apr 5/16 meetings Item/Issue Actions Required/Taken Status – C / IP Agenda Information Items Chair Russell will work with staff to incorporate information sharing by Committee members on future IP agendas. Revision of Boundary Agricultural Plan 1. Staff will provide a report to the Committee showing what recommendations were/were not acted on from the current Boundary Agricultural Plan. 2. The cost of revising the Plan will be revisited during the budget process this fall. Will be on April agenda. IP 3. Staff will move forward with revisions to the Ag Plan. 4. Staff will move forward with a funding request to Investment Agriculture Foundation. 5. There will be further discussion on the Community Food Action Initiative and the Ag Plan at the May 2016 meeting.
Tasks from Jan 21/16 meeting Item/Issue Actions Required/Taken Status – C / IP Rural Dividend Program Staff will develop a list of suitable shovel ready projects for the roll out of the Rural Dividend Program. IP
Tasks from Feb 16/16 meeting Item/Issue Actions Required/Taken Status – C / IP TOTA Community Futures will proceed with developing a proposal for an image bank. All images being IP categorized. When complete, images will be available for easy access and use by the communities. Anticipated to take 3-5 months and a part time employee.
Tasks from Mar 1/16 meeting Item/Issue Actions Required/Taken Status – C / IP Regional Boundary Economic Development There will be further discussion on the proposed change to allow EA “C”/Christina Lake to rejoin the BEDC IP as a regional service. Large Animal Veterinarian Services 1. A letter of support will be provided for Boundary farmers for the need to attract a vet to the Boundary IP region. RDKB letter of support required. 2. BEDC will provide $2,000 to support the search for a vet. 3. BEDC will formally request that Boundary municipalities also provide letters of support. Image Bank Development Project The need to engage a photographer or an outside organization to decide the best platform for delivering IP
photos, developing a policy on key criteria addressing public/private use of assessable photos and storage ITEM ATTACHMENT # A of photos will be brought forward to the next meeting.
Page 1 of 2 Memorandum of Action Items Boundary Economic Development Committee Page 19 of 86 Ending April 30, 2016 Updated: April 26, 2016
2016-2017 BEDC Strategic Plan The strategic plan will be reassessed in 2017. Trails Signage The Trails groups who attended the January 2016 meeting will be invited to the April meeting to discuss C trails strategy and their expectations. CF has extended invitations for the April meeting. Heritage Mapping and Inventory for Tourism Community Futures will provide a report on the development of historical, cultural and tourism inventory to IP Purposes share with Boundary residents, the cost of this project and models and/or phases on the project’s roll out. Boundary Chamber of Commerce The Chamber of Commerce will be invited to the next BEDC meeting to provide its vision for the future as C well as sources of funding from all organizations. RDKB needs to invite Kathy Wright, Chamber Manager.
Tasks from April 5/16 meeting Item/Issue Actions Required/Taken Status – C / IP Mussel Inspection Stations Staff will send a letter to the Ministry of Environment asking why there was not a permanent mussel IP inspection station installed in the Boundary and to request that a station be installed in Christina Lake.
Discussion of items for future agendas: 1. Engage in discussion on education support and development funding for non-profit organizations. 2. Public Learning Garden – invite group to a future meeting. 3. Creation of trails site map. 4. Historical heritage mapping for heritage tourism and funding. – V. Gee/S. Elzinga – in progress ITEM ATTACHMENT # A
Page 2 of 2 Memorandum of Action Items Boundary Economic Development Committee Page 20 of 86 Ending April 30, 2016 Updated: April 26, 2016
ITEM ATTACHMENT # A
BEDC – Monthly Report April 2016
April 25, 2016 CURRENT
Activity Details Action Time TOTA/Destinat Tourism Action Committee – A task committee has been ion BC formed consisting of local organizations who are reviewing sections of the website and providing feedback from a local level Community Futures, TOTA and Big White will meet via teleconference on April 26th to discuss 2016-17 marketing. Pad maps are currently being designed for our region. BC Societies Midway Community Community Futures Boundary is hosting two May 31 – Act Workshops Centre workshops on May 31 and June 1. Recommended Midway for all non-profit organizations and groups who 10 am – 1 file under the BC Societies Act. pm
Participants will learn:
Major areas of change in the new BC Societies Community Futures Act June 1 Grand Forks Implications and opportunities presented by Grand the transition process Forks How to best prepare to transition to the new 9 am - Act Noon
Changes to the BC Societies Act.docx
Cost- $10.00 per person. Pre-registration required.
Women in Pacific Grill Community Futures Boundary is hosting a May 31 Business Greenwood networking event, with special guest speaker 5:00 – 7:00 Networking Pamela Nelson. RSVP ONLY. Cost $20.00 pm Session includes appies and refreshments.
Women in Business May 31 2016.docx
New Horizons Community Futures Free information workshop. Pending confirmation June 6 Page 1 of 5
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for Seniors Boundary of Call for Proposals As you may know, the NHSP aims to help ensure seniors are 2:00 – 4:00 able to benefit from and contribute to the quality of life in pm their community through their social participation and active (Date is living. Applicants may receive up to $25,000 for projects that tentative) address at least one of the NHSP objectives. The objectives are: 1. promoting volunteerism among seniors and other generations; 2. engaging seniors in the community through the mentoring of others; 3. expanding awareness of elder abuse, including financial abuse; 4. supporting the social participation and inclusion of seniors; and 5. providing capital assistance for new and existing community projects and/or programs for seniors
Tourism Road Please join Community Futures Boundary and Thompson May 2 Show Okanagan Tourism Association for the 2016 Driving 3:30 – 5:30 Tourism Together Road Show! TOTA President & CEO Glenn Mandziuk, TOTA team members and Community Futures Boundary will co-host the session.
Location: Community Futures Boundary, Grand Forks
These are exciting times for our tourism industry as we embark together on a bold, new strategic direction to launch Year 4 of the Thompson Okanagan Regional Strategy, Embracing our Potential.
Key topics will include: • Local tourism updates • Regional Strategy implementation update • Destination Development – new initiatives • Key Destination Marketing Programs • and much more….
R.S.V.P. by April 27 to [email protected] or Community Futures Boundary (250) 442-2722 Please reference: Boundary Country
Billboard Rock The renewal is coming up on the “Billboard signage” at Creek Rock Creek, just past Ingram Creek. We invested in this sign about 4 years ago for a 2/2 year contract. The sign requires some serious redesign if we decide to renew.
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The cost for the next two years plus redesign is $8,200.00 (351.66/month). This sign was 50/50 CF Boundary and the Regional District. If we wish to continue to support this it would be $4100 each payable in September. West Roly, Wendy and Sandy met with Sandra Barron to Kootenay redesign the advertisement that currently appears on Billboard the billboard. RDI Wendy McCulloch sits on the regional advisory committee. Four projects have been prioritized for 2016/17: 1. Climate Change Adaptation 2. Poverty Reduction 3. Economic Development and Performance Measurement 4. Rural Resident Attraction Details attached below.
2016-17 RDI Proposed Projects.doc
BCEDA June 12 -14, 2016 This year's Summit, Past, Present & Future, will conference celebrate BCEDA's 35th Anniversary by respecting the Past, embracing the Present, and shaping the Future. Connect with forward-looking strategic leaders to learn how to increase productivity, competitiveness, and make the most of your community's economic development potential. The program features keynote presentations by distinguished experts, relevant, highly practical and interactive workshops. Provincial In response to an application under the PNP program, Nominees Community Futures Boundary provided a letter outlining Program supports and services available for newcomers to the area, along with an overview of the agricultural sector. Business Large Animal We received a call from the Boundary Horse Assn and Attraction Veterinarian – the Cattlemen’s Assn with regard to a need for a large Boundary Region animal veterinarian in the Boundary region. The local vet is not taking new animals and is booking a month or
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more in advance. Emergency services are basically non- existent. We have been asked to provide letters of support from the RDKB and Community Futures Boundary. We will also help with a plan to start the search process. We would like the committee’s support in our efforts to attract a vet to the region. These would include a letter of support for the farmers as well as funds in the amount of $2000 to support the search – i.e. advertisements in the Western Producer/Graphic Design and the production of a package for distribution to Ag universities in Guelph and Saskatoon. Promotional material has been developed in consultation with Toni Long, Boundary Horse Association. A marketing plan will be completed by April 15th with implementation by April 30th.
Letter to Vet Schools Classified ad_Seeking and AssociationsMar2 vet.docx Ads were placed at Vet Schools. There are currently 82 ads listed for vets. We received one inquiry, however, this was from an individual who was interested in receiving training in the veterinary field. New Residents Grand On March 22, 2016 Community Futures met with local April 30th Survey Forks/Boundary realtors representing; Grand Forks Realty, Discover Area Border Country, Fair Realty and Remax. We reviewed a draft survey template and made minor revisions. Realtors will encourage those who purchase to complete the survey. It was agreed an online version would also be available. Realtors like the idea of providing a “Welcome package” that contains information about our communities such as; listings of services and groups, coupons to encourage local shopping. CF to meet with the Chamber of Commerce to develop some of the information and coupons. It was suggested that surveys be available at other key locations such as financial institutions, City office etc. Community Futures is currently in the process of putting together Welcome Packages, along with the survey. Initial distribution will begin in Grand Forks. Imagine Continue to connect with local realtors and gather Kootenay & listings for Venture Connect and Imagine Kootenay. Venture A banner for Boundary Country was designed in Connect consultation with Imagine Kootenay. Imagine Kootenay will be featured at the annual AKGBL. Page 4 of 5
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Business Business walks, targeting the Agriculture sector, took April 20- Walks place on April 20/21. Roly Russell (Area D), Wendy 21 McCulloch and Sandy Elzinga (Community Futures Boundary), met with 3 local businesses. Questions pertaining to staffing, stumbling blocks, and future goals were discussed. A draft summary of the visits will be given to each business for feedback prior to sharing details of the conversations. More visits will be scheduled for a later date.
CED Forum Kootenay Region CED Forum – Revelstoke –Theme - Understanding the May Economics of Poverty Reduction 18/19 Registration will be open in April. Fee is $60
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From: Wendy McCulloch To: Alan Cooper; Alan Peterson; Dave Marshall; Dave Turner; Duane Eek; Joan Thomas; Joe Sioga; Leigh Starchuk; "Lyle Burt"; Mark Olson; Ed Smith; Frank Konrad; Grace McGregor ([email protected]); John MacLean; Marguerite Rotvold ([email protected]); Maureen Forster; "Roly Russell"; Sarah Winton; Vicki Gee Cc: Sandy Elzinga Subject: Billboard Sign - Rock Creek Date: April-11-16 9:52:18 AM
Good Morning Everyone:
The renewal is coming up on the “Billboard signage” at Rock Creek just past Ingram Creek. As you know, we invested in this sign about 4 years ago for a 2/2 yr. contract. If we decide not to renew, we need to advise Mountain Media so they can market the space.
Although it’s very hard to track the value of this type of advertising media, the sign is a nice welcome to the Region. However, the sign needs some serious redesign if we decide to renew.
The cost for the next two years plus redesign is $8,200.00 which is a large expense ($351.66/month). As a comparison, the other billboard signs are $525/month so we are getting a discount from the Mountain Media as we do a considerable amount of business with them.
My thoughts for redesign are more along the “quality of life design” for the region. If you recall the earlier designs we had when we purchased the space – of a single person, in a boat on the lake, with a computer with a caption that reads “lunch hour” and another one was with a guy at the top of a mountain on a cell phone – that says “Conference Call”. The sign would be a driver to the website at the bottom of the billboard to boundarybc.com. So lots of white space and quite unique – hitting on the “quality of life” in the region.
This sign was 50/50 – CF Boundary and the Regional District.
I need to know if you wish to continue to support this cost which would be $4100/each payable in September of this year. Redesign would begin immediately.
Your thoughts
Wendy
Wendy McCulloch General Manager
COMMUNITY FUTURES BOUNDARY 1647 Central Avenue - PO Box 2949 - Grand Forks, BC V0H 1H0
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The Columbia Western Rail Trail Creating a tourist corridor, destination, in the Boundary Region The Columbia Western Railway (C/WR)was crucial in the development of the West Boundary and West Kootenay area. The discovery of Gold, Silver and Copper and with other minerals like fluoride, limestone gaining importance in the new industrial age of steel exploration was exploding in Southern British Columbia. This on the heels of the California gold strikes encourage many settlers to move north to find vast material wealth in the West Kootenays and Boundary regions. The Americans were trying to develop dominance in the development of the region with the building the “James Hill” Great Northern Railway. Railways like the Great Northern and VV&E were being constructed from the USA to make ready to haul the ore to the United States to be processed and smelted into rich metals. The push for a railway in Canada was extremely important to the BC government to stop the Americans from exporting raw materials to the US smelters down south . The Gold Act was passed in 1850 and soon came the Dewdney Trail being constructed after silver and gold were discovered on Toad Mountain near Nelson. As travel was restricted due to high mountain ranges, deep lakes and rivers, paddle-wheelers became necessary in travelling the vast water routes for transportation, the movement of goods and people to the area. The C&W railway had been built to connect to the Arrow Lakes and to its main line at Revelstoke. The famous SS Minto travelled the Arrow lakes for more than fifty years supplying each community along the waterway. As Rossland's ore's were being hauled by an American railroad though Republic, Washington there was a critical need for a connecting rail system to gain Canadian interests in the Boundary wealth of rich ore. The Columbia and Western Railway was to be built from West Robson to Midway, a
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distance of 202 kilometers (125 miles). It took only two years to construct (1898-1899), at a cost of $5 million dollars at that time. The first official train arrived in Grand Forks on September 18, 1899 with regular passenger service commencing September 23, 1899. The first shipment of Boundary ore was from the City of Paris Mine to the Trail Smelter on October 11, 1899. The railway reached Midway in the Spring of 1900, every person in Midway and its surrounding area came to witness the occasion at the newly built station . The locomotive engines at this time were driven by steam, many of the structures along the line were constructed to accommodate, steam driven engines and the many helper engines needed along the heavy mountain passes. Many water towers, coal bins and other infrastructure were located at stations beside the rail line and it's Right of Way. The Farron Station was located on the Monashee mountain near the Paulson Summit between Cascade and Robson near Castlegar. This was a large station that contained a two-stall engine house, 25 ton coal hopper, 40,000 gallon wooden water tank and section homes to house railway workers and their family’s along with a maintenance facility for the day to day jobs to keep the steam trains alive, well maintained. With the advent of dieselization eliminating the need for helper locomotives, water tanks and coal towers, all of the early years infrastructure located at the various stations had soon disappeared. The railway stations and section houses, workers, telegraph operators houses were torn down and burnt to avoid paying taxes and insurance on them as they were no longer necessary for railway operations. Many of the other structures that are part of the railroad such as its Bridges, Tunnels, some other structures still remain and were most important to the integrity of the rail line.
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Project: 1. Create and install heritage, educational signage for all infrastructure and points of interest along the Columbia Western Railway. 2. Build interpretive centres, build and install kiosks 3. Make improvements to important points of interest along the Rail Trail such as, Verigin tomb. 4. Recognize areas and points of interest that were relevant to the operation of the railway such as Phoenix Mine and kilns, the Greenwood Smelter 5. Indicate side trip tourists may take including all types of recreation, fishing, horse pack riding, ORV trails. Suggestions how to proceed: 1. Recognize partners and interest groups, establish continuity among stake holders, make sure decisions pertaining to recognition, signing of infrastructure is the same for the 126 mile C/W R. 2. Funding, timing-- 2017 is a recognized year for Canada and Rail Trails. Can this region pull this project together to take advantage of the extra exposure 2017 could bring to a multi Regional project, recognising an important historical Canadian asset. 3. Collect current and historic photos of the infrastructure that remains on the Columbia Western Railway, obtain /collect historical information and photos of the historic infrastructure that is no longer present on the C/W R. eg. Fife Lime loading bin-Cascade Powerhouse-Phoenix and Granby mines. This project could be driven by a Ministry of Social Development and Social Innovation Job Creation Program.
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This project could create a tourist destination most unique as a shared trail, all of our communities could support. Thanks for considering this proposal! Doug Zorn GFATV Prez
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STAFF REPORT
Date: 28 April 2016 File: Rural Dividend – Proposed Grand Forks ATV Application To: Chair Russell and Members, Boundary Economic Development Committee From: Mark Andison, General Manager, Operations / Deputy CAO Re: Proposed Application from Grand Forks ATV Club for Rural Dividend Funding
Issue Introduction The purpose of this report is to introduce a draft application prepared by the Grand Forks ATV Club for Rural Dividend Funding for consideration. This item was referred to the BEDC by the Electoral Area Services Committee when the issue was introduced to the EAS Committee at its April 12th meeting. That Committee requested that the item be referred to BEDC with some further information regarding the Rural Dividend application process and some suggested guidelines.
History/Background Factors
The Rural Dividend Program The BC government recently announced the BC Rural Dividend Program which will provide $75 million over three years to help rural communities across BC with a population of 25,000 or less to reinvigorate and diversify their local economies. The program will fund projects, on an application basis, that fall into any of the following four categories:
Community Capacity Building Workforce Development Community and Economic Development Business Sector Development
The focus of the program is on economic development projects. So, for example, “community capacity building” projects are considered to be those that build a community’s capacity to address economic challenges, improve economic diversity, expand markets, and attract investment.
The first intake period for applications is from April 4, 2016 to May 31, 2016, with a second intake period scheduled for October 2016.
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Eligible applicants include local governments, first nations, and not-for-profit organizations. Eligible applicants must represent “eligible communities”. Eligible communities, under the program, are: communities with a population of 25,000 or less outside of Metro Vancouver and the Capital Regional District; and unincorporated areas with a population of 25,000 or less.
“Single Applicants” are eligible for projects to a maximum value of $100,000, with up to 80% of the project costs being eligible for funding ($80,000).
“Partnerships” are eligible for projects to a maximum value of $500,000, with up to 60% of the project costs being eligible for funding ($300,000). A partnership must consist of two or more “eligible applicants”.
Whether it’s a “single applicant” or a “partnership”, contributions may not be sourced from another government program at any level - except Community Works Fund (Gas Tax).
In addition to the project funding noted above, the program also offers an opportunity for eligible applicants to apply for up to $10,000 in “project development” funding.
The Rural Dividend Program Guide (attached) provides detailed information about eligible costs associated with a proposed project.
Program Process and RDKB Involvement
Based upon the program parameters, there are a few ways that the RDKB may be involved in Rural Dividend Program: as a single applicant; in a partnership with other eligible applicants; or as a supporter of another applicant(s). A local government Board or Council resolution of support is required to accompany all applications from eligible applicants.
A key consideration in submitting applications is considering to what extent the project is “shovel-ready”. Applications that do not require additional steps before they may proceed (funding, approvals, etc.) will be more favourably ranked. Applications requiring additional steps may be deferred to another intake round for later consideration.
All applications will be assessed and ranked based upon the program’s established assessment criteria:
Job creation and retention Rural communities most in need Significant leveraging of Program funding
A key consideration in the RDKB’s review of potential applications will be the application limit imposed by the program. Eligible applicants are limited to submitting one project application and one project development application per intake period. It should be understood that, in addition to municipal and regional governments, “eligible applicants” under the program include: “… an unincorporated area with a population of 25,000 people or less whose application is submitted through a regional district or not-for-profit organization. A community, for the purpose of application to the program is considered to be a settlement area within a regional district
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electoral area. A community’s boundaries may also coincide with a service area boundary (existing or proposed).” From this definition of “eligible community”, it appears that applications from multiple electoral areas within a single regional district may be considered during each intake period, provided they are submitted through the regional district or a not-for-profit organization.
If the RDKB lends its support by resolution to applications from other eligible applicants (non-profits or first nations) in support of RDKB communities, those applications will be reviewed in competition with any RDKB submitted application, as well as in competition with all other applications submitted. It will be important during each intake period for Regional District decision-makers to be aware of the various potential applications that they may be asked to support, as they will be viewed in competition with any applications that the Regional District itself intends to submit. In the course of reviewing applications from other eligible applicants and those that the Regional District itself is planning to submit, it will be important for the Board to prioritize competing applications.
If the RDKB was approved for project, or project development, funding, a funding contract would need to be executed which would include reporting requirements similar for other grant funding streams.
The Grand Forks ATV Club Application The Grand Forks ATV Club has drafted a proposed Rural Dividend funding application. The application proposes a number of improvements to the Columbia and Western Rail Trail that runs between Midway and Castlegar by locating and highlighting historical sites along the trail to provide an enhanced tourist experience.
The Grand Forks ATV Club has presented this application as a “single applicant” application, which would require a resolution of support from the RDKB Board. The application, however, also identifies a number of partners associated with the project (GF ATV Club; Electoral Area C; Electoral Area D; Electoral Area E; Grand Forks Community Trails Society; Columbia Western Trails Society; The Trails Through the Boundary; City of Greenwood; Village of Midway). The ATV club has indicated that it is seeking $100,000 in funding with an additional $15,200 being contributed by Electoral Areas C, D, and E. This exceeds the amount of project funding that the club would be eligible for as a “single applicant” ($80,000).
Because the funding criteria for the program specifically indentifies the Community Works Program (Gas Tax) as an acceptable source of funding for the local contribution component of the project costs, and considering the Grand Forks ATV Club has indicated that the local funding contribution will come from Electoral Areas C, D, and E, the Grand Forks ATV Club’s application would be contingent upon the directors representing those electoral areas supporting this application with gas tax funding, in addition to a Board resolution of support.
Implications
Considering that the application as presented does not appear to meet the eligibility criteria, the application would need to be revised before it could be presented for consideration. The application may be changed to show the Grand Forks ATV Club as applying for $80,000 in project funds (the maximum for a “single applicant”), with the remaining 20% to be funded from local sources (eg. Gas Tax funds).
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More importantly though, it appears that further consultation with the various stakeholders identified in the application may be required before the application, as it is currently presented, is ready for consideration (Electoral Area C; Electoral Area D; Electoral Area E; Grand Forks Community Trails Society; Columbia Western Trails Society; The Trails Through the Boundary; City of Greenwood; Village of Midway). It will be important to achieve some form of consensus regarding how trails funding proposals in the Boundary should be presented and who should be the responsible proponent for such funding proposals, particularly when they apply to projects such as the Grand Forks ATV Club proposal which spans 4 electoral areas, 3 municipalities, and has implications for multiple trail-related non-profit organizations.
Staff understands that there may be other projects from other trails organizations, such as the Grand Forks Community Trails Society, being considered in the Boundary that may have a bearing on the Grand Forks ATV Club proposal. There is also work being considered with respect to completing a Trails Master Plan in the area that may have a bearing on the application currently under consideration.
Director Gee has communicated to the Grand Forks ATV Club several specific concerns that she has identified with respect to the application:
Your proposal isn’t neutral on the issue of trail use:
- You say “This project could create a tourist destination most unique as a shared trail, all of our communities could support”. - In fact, the West Boundary has not yet undergone a public process to assess community input into trail use. - The BEDC (Boundary Economic Development Committee) is allocating money in 2016 for the development of a trail master plan - The public engagement piece would be done by neutral parties.
Your proposal suggests Grand Forks ATV have an enhanced role on the issue of signage:
- You say “Recognize partners and interest groups, establish continuity among stakeholders, make sure decisions pertaining to recognition, signing of infrastructure is the same for the 126 mile C/W R.” - At the April 14th meeting of the BEDC, I saw 4 groups represented, who all have an interest in signage. - The process of coming to agreement is a good and necessary process. It won’t be an easy process. - I’m not comfortable with one out of a group of equals having an enhanced role in the process.
Your proposal overlaps the role of Trails to the Boundary Society, as holder of partnership agreement with the Province on a portion of the corridor:
- Under the partnership agreement, TTTBS works with the Province on signage - Identifying & reporting improvements needed - Mapping, documentation - I don’t know if TTTBS has an interest in working with Grand Forks ATV on these issues, as they’ve never been approached
The West Boundary is actively pursuing building on the history component of tourism related to the trail:
- Our communities are very keen to identify and protect our historic assets. This subject probably accounts for at least 25% of all calls I get from the public.
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- I’ve asked the RDKB to establish a heritage service in Area E. This will provide a service into which grant funds can be directed. It could also facilitate future taxation. - The Cemetery Committee in the West Boundary is committed to working with local museums to produce on-line information that documents the history of our residents and ties it into trail/tourism sites for the area. - The BEDC has assigned Community Futures and I to work together to provide a report to the committee on developing an inventory of heritage sites, cost of the project and models/phases on the project’s roll out - Locals and museums are looking at developing data for QR codes placed both along the trail and in our communities. - There are great opportunities here for collaboration on our shared history with our neighbours.
Guidelines
Considering that the Rural Dividend Program is a new funding stream for economic development projects which allows applications from a variety of sources, but all applications will require a local government resolution of support to proceed, it may be useful for the Regional District of Kootenay Boundary to develop some general guidelines to be considered when reviewing applications during each intake period. Some questions that may be asked include:
1. What is the relative importance of the project compared to other applications that the Regional District may be submitting or supporting? 2. Does the application conflict with other programs or projects that the Regional District is involved with or supports? 3. Does the applicant have the authority to undertake the project? 4. What approvals, agreements, or funding will be required before the project may proceed? 5. Is the project “shovel ready”? 6. Is further planning work required or advisable before a decision is made to undertake a project? (eg. Trails Master Plan) 7. Does the application meet the eligibility requirements of the program?
In order to consider these questions it will be important during each intake period for the Board of Directors to be aware of other applications and projects that may be presented for consideration. It is suggested that during future intake periods for the program that all applications being considered be presented to the Board for consideration at the same meeting. This will allow the Board an opportunity to consider some of the questions noted above and better determine the relative importance of projects being presented to the Board for its support.
It is also suggested that the RDKB’s staff Gas Tax Application Review Committee be tasked with reviewing future Rural Dividend applications to determine whether there are any eligibility concerns before the applications are submitted to the Board for consideration.
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Staff is presenting this report and the attached draft application submitted by the Grand Forks ATV Club for discussion purposes. Any comments or suggestions made by Boundary Economic Development Committee members will be communicated back to the club. If the Committee supports the application or suggests some revisions that would make the application supportable, the club could then submit an updated application for the RDKB’s consideration prior to the May 31st submission deadline.
Recommendation That the staff report from Mark Andison, General Manager, Operations / Deputy CAO regarding the Grand Forks ATV Club’s draft Rural Dividend funding application be received.
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BC Rural Dividend Program | Application Form
Instructions
1 Please fill in all fields marked with a red asterisk (*). 2 Use the "Tab" key to move from field to field in order, or the mouse to select any available (white-filled) field. 3 To paste copied information into a cell, you must double-click in the cell before pasting. Note: do NOT use "Cut" (or Control-X) to remove information from a cell as this may make the application form unreadable. Use the Delete key to remove information; use "Copy" (or Control-C) to copy information for pasting in another location. 4 Some boxes have drop-down lists where you can select a value; for these boxes, click on the arrow that appears when your cursor is in the box, and select from the list. 5 To put a new paragraph in a text box, hold down the "Alt" key while you press "Enter". 6 Please email the completed Application Form, all Mandatory Supporting Documentation, and any Optional Supplementary Documentation to: [email protected]
This application is not ready to be submitted. Please complete all fields indicated with a red asterisk (*).
Applicant Information
Legal Name of Applicant Grand Forks ATV Club e.g. Timberlake Chamber of Commerce
Address Box 2020 e.g. 123 Main Street, Suite 3B
Town/City Grand Forks BC e.g. Timberlake
Phone 250 442 3359 e.g. 604-555-1234 extension 123
Email [email protected] e.g. [email protected]
Primary Contact Name Doug Zorn e.g. Mary Smith
Primary Contact Title Pesident of GFATV e.g. Project Manager
Physical Address/Geographic Location of Project Castlegar to Midway BC e.g. 255 Main St. Timberlake, BC
1. Project Information
1.1 Identify the Project Category: Community and Economic Development Using the Program Guide definitions, select a project category from the list 1.2 Identify the Project Funding Stream: Single Applicant Project Using the Program Guide definitions, select a funding stream from the list
2. Eligibility Screening
2.1 Identify the Eligible Applicant organization type: Not-for-profit Organization Using the Program Guide definitions, select an applicant organization type from the list
2.2 Identify the Eligible Community/Communities that will be supported by the project: Population Community (max 25,000) Christina Lake 700 Grand Forks 3,985 Greenwood 708 Midway 674 Castlegar 9,000
2.3 Identify any eligible project partners (required for Partnerships Project) Partner Contact Name Contact phone/email RDKB Area C Grace McGregor 250 447 9293 [email protected] * Missing field(s) RDKB Area D Roly Russell 250 584 4677 [email protected] RDKB Area E Vicki Gee 250 446 0242 [email protected] Grand Forks Community Trails Society Chris Moslin 250 442 2620 [email protected] Columbian Western Trails Society Gerry Popoff * Missing field(s) The Trails Through the Boundary Ceil Sanders * Missing field(s) City of Greenwood Ed Smith * Missing field(s) Village of Midway * Missing field(s) RDKB Area B Linda Worley * Missing field(s)
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BC Rural Dividend Program | Application Form
2.4 Mandatory supporting documentation included with this application: Included Document (Yes or No)? 1. Signed Certification Form certifying the veracity of the information submitted * 2. Resolution Form confirming board of directors or council support for the project * 3. Letter(s) from stakeholders indicating support * 4. Articles of incorporation or similar evidence of legal status * 5. Most recently audited financial statements * 6. Letter(s) from partners confirming role and commitment to the project 7. Approved five-year financial plan Not-for-profit corporations include financial plan if available. 2.5 Optional supplementary documentation included with this application: Included Document (Yes or No)? 1. Business plans/feasibility studies or other documentation that supports the need for the project 2. Applicable information from project consultation and community engagement (First Nations, Stakeholder, Public) 3. Copies of relevant management plans and/or community plans (please note the section(s) in the plan which relate directly to the project) 4. Copies of any required federal, provincial or municipal licenses, approvals or permits 5. Other relevant information (please specify) Other relevant information details (maximum 1500 characters): Number of characters: 0
3. Project Description
3.1 Project Title Columbia Western Rail Trail Corridor
3.2 Provide a project description, including project-specific expected benefits and outcomes (maximum 2500 characters): Number of characters: 2098 The Columbia and Western Railway was to be built from West Robson to Midway, a distance of 202 kilometers (125 miles). It took only two years to construct (1898-1899), at a cost of $5 million dollars at that time. The first official train arrived in Grand Forks on September 18, 1899 with regular passenger service commencing September 23, 1899. The first shipment of Boundary ore was from the City of Paris Mine to the Trail Smelter on October 11, 1899. The railway reached Midway in the Spring of 1900, every person in Midway and its surrounding area came to witness the occasion at the newly built station . The locomotive engines at this time were driven by steam, many of the structures along the line were constructed to accommodate, steam driven engines and the many helper engines needed along the heavy mountain passes. Many water towers, coal bins and other infrastructure were located at stations beside the rail line and it's Right of Way. The Farron Station was located on the Monashee mountain near the Paulson Summit between Cascade and Robson near Castlegar. This was a large station that contained a two-stall engine house, 25 ton coal hopper, 40,000 gallon wooden water tank and section homes to house railway workers and their family’s along with a maintenance facility for the day to day jobs to keep the steam trains alive, well maintained. With the advent of dieselization eliminating the need for helper locomotives, water tanks and coal towers, all of the early years infrastructure located at the various stations had soon disappeared. Many of the other structures that are part of the railroad such as its Bridges, Tunnels, some other structures still remain. Determin locations of original infrastructure , GPS locations, find photos, develop information for signage. Coordinate all partners within the corridor, towns, RDKB, stewards, First Nations as well anyother interested groups. Locate all other relevant mines, rail roads, and other points of interest that would draw tourists GPS locations, find photos,develop information for signage,maps,brouchures.
3.3.1 Indicate the estimated start and end dates of the project (maximum project duration is two years): Estimated start date: 9/1/2016 Enter the date the project will start, e.g. 2016-11-07 Estimated end date: 9/1/2017 Enter the date the project will finish, e.g. 2017-10-21 Full project duration (months): 12.0 Project months will be calculated when start and end dates are entered
3.3.2 Indicate the key milestones and dates leading to the completion of the project (maximum 1500 characters): Number of characters: 1434 Sept 2016 Hire historian, helper, secure needed supplies, hold meetings in all related communities. Reach out to all partners including First Nations, CPR, any other identified. Sept, Oct, Nov, Dec confirm lists of historic sites on the Columbia Western Rail Trail , continue holding meetings to gather persons of interest, points of interest. Jan Feb March April 2017 confirm data , create maps, visit museums , BC Archives, meet with recognized person of interest recording their verbal history, including all families of original CPR workers. Gather all material , photos, create signage, maps, information for each selected site. Continue meetings with all affected communities, discussing tourism possibilities, and sharing promotional information, brochures , opportunities. Break down the information so it can be related to each town or village. Recognize existing tourism opportunities in each town and village so all areas can advertize these tourism draws. May ,June starting in Midway (snow clears earliest) place signage markers , work with JCP crew to insure accuracy of installation on sections of rail trail and other selected locations. July Aug present all information to affected communities, continue working with JCP crew insuring accuracy of installation on sections of the C/W and the side recognized points of interest. Sept 2017 complete all gathered information, maps , DVD, meet with all communities. 3.4 Describe the community need that the project is addressing. Demonstrate the degree of community need. Include any need tied to loss or reduction in the community's key economic drivers (maximum 2500 characters): Number of characters: 925
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BC Rural Dividend Program | Application Form
The Boundary Region has experienced many economic down turns over the years losing a main employer at Christina Lake in the 1970, a main employer in Grand Forks late 1990, Midway lost a main employer Pope & Talbot but has recently gained a USA owned sawmill owner renting the mill. Many young families have moved away from the area due to lack of employment. The ever changing demographics of the area is retired folks moving in. There is a large need for tourism opportunities that would draw tourists into the area, keep them a few extra nights and bring them back to the area. The region has experienced a drop in population throughout the region, because of the lack of opportunities for employment. The Boundary Region has many tourism draws such as Christina Lake, Jewel Lake, Phoenix Ski Hill, by creating a tourist corridor all of the communities can recognise their strong tourism draws and build on them together.
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BC Rural Dividend Program | Application Form
3.5 Describe how the project supports the community/communities increased resiliency, and increases the community/communities strength. Include the breadth of the project’s impact across the community or multiple communities (maximum 2500 characters): Number of characters: 1076
By creating a tourism corridor there is great opportunity for all communities along the corridor, the Columbia Western Rail Trail travels from Castlegar to Midway , 126 miles of Rail Trail with great views and a tremendous history along the way. Tourists want to have a complete experience hiking, fishing, biking, swimming, education, horse riding , ATV riding, spelunking, guided tours for mining, site seeing and history, snowmobiling, cross country skiing, downhill skiing . These are opportunities that have limited availability in our region, are not organized currently in a way that is attracting tourism. With this project there will be programs, maps, brochures, points of interest, identified for all of the communities to use creating stronger economic benefits. The communities will have worked together to complete this project helping to create working relationships to continue throughout the years, building on the success of this project expanding to other small communities such as Rock Creek, Beaverdell, Carmi would not be a unreasonable expectation.
3.6 Identify what is required before the project can proceed: Project is ready to commence immediately upon receipt of funding: Yes Please select "Yes" or "No"
If "No", then list the steps (e.g. obtaining permits, completing consultation, securing additional funding) that must be completed before the project can proceed. Please explain what steps, how they will be undertaken, and associated timelines (maximum 1500 characters). Number of characters: 0
3.7 Community Plan: Does the community/communities in which the project will be implemented have a current community plan? Yes Please select "Yes" or "No" If "Yes", please note the section(s) in the plan which relate directly to the project and describe how the project supports the plan(s) (maximum 1500 characters). Number of characters: 149 Some communities have a community plan trails are a large part of the economic future for the area and this project will help all of the communities.
3.8 Describe the resources and skills of the applicant to manage and complete the project, including project management experience implementing similar projects (maximum 1500 characters): Number of characters: 499
The GFATV Club has recently completed two very large Job Creation Projects. One in 2014 creating 314 km multi use trails and in 2015 building a interpretive center, upgrading a recreation site and signing 400km of multi use trails. Current membership is 100 members. These projects enabled seven participants to receive many certificates, first aid, chainsaw safety, equipment operation, herbicide training and others, five participants have received permanent employment or returned to school.
3.9 Outline the role(s) of any project partners identified in section 2.3. Describe how the project creates or further develops partnerships and shared prosperity between partners (maximum 2500 characters): Number of characters: 783 The partners all bring to the project their areas history , points of interest , experts on the history of the region, reasons tourist may stay another night. In the late 1890 and early 1900 the area was brought together by resource extraction now over 100 years later that history will create great opportunities for each and all communities. During the project we are certain private interest groups will want to explore opportunities such as building amenities for tourists to experience while visiting the Boundary region , this will create jobs and further economic benefits. Such as rock climbing, guided tours, spelunking, guide site seeing tours, bike tours, ATV tours, geo-cashing. When we can supply many opportunities for tourists to experience all the region benefits
3.10 Physical Infrastructure Will the project include physical infrastructure? Yes Please select "Yes" or "No" If "Yes", please answer these two questions: Who will own the infrastructure? Maps and brouchures will be owned by all partners that have helped create them. Who will be responsible for any ongoing associated costs (maintenance/operational) after project completion? Stewards of the information will be responsible for upgrades to this information
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BC Rural Dividend Program | Application Form
3.11 Job Retention and Creation Will the project retain or create jobs? Yes Please select "Yes" or "No"
If yes, provide details on jobs retained and new jobs created in the tables below:
Current Employment
Nature of Positions Positions/Titles FTEs # of ExistingAverage Positionsment hours per weekof Averageemploy-months total employedperson- annually Direct Permanent Full-Time Jobs 12.00 0.00
Direct Permanent Part-Time Jobs 12.00 0.00
Direct Permanent Seasonal Jobs 0.00
Total FTEs 0.00
How does the proposed funding help to retain the existing positions? (maximum 2500 characters): Number of characters: 267 This project will help create employment for current business map making, museum staff, hotel and motel owners and staff as articles are written and BC finds out the importance of the Canadian Pacific and the Boundary Region tourists will start to visit the area.
New Employment
Nature of Positions ment per week Positions/Titles FTEs # of New PositionsAverage hours Totalof employ- employmentperson-months to beof created Historian and helper Direct Permanent Full-Time Jobs 2.00 40.00 12.00 2.29
Direct Permanent Part-Time Jobs 12.00 0.00
Direct Permanent Seasonal Jobs 0.00
Direct Temporary Jobs (Construction or Consulting) 0.00
Total FTEs 2.29
Total Proposed Full-Time Equivalent Job Creation Full-time equivalent (FTE) job creation is aggregated from information provided above. 2.29 (Current and New Positions) One FTE is equal to one position working 35 hours/week for 12 months/year. 3.12 Outline any project risks to completion and describe risk mitigation measures to ensure project success (maximum 1500 characters): Number of characters: 417 The main risk is cooporation between all partners sharing information and their share of the tourists for the betterment of all communities. Not receiving the funds in a timely manner so we can ground truth the infrastucture on the Columbia Western at higher elevations. The Grand Forks ATV Club has worked several projects and developed many partners who are part of this project this should help the success greatly
3.13 Describe how the project will be sustained (long-term financial, social and environmental sustainability) after project completion (maximum 1500 characters): Number of characters: 585 The Grand Forks ATV club is planning to apply for another Job Creation Project in 2017. This JCP will employ 6 workers and they will use all of the information gathered to build kiosks , interpretive center, replica of a Tipple and a model ( tipple was used to load Lime at Fife BC along the C/W), signage, safety awareness. There are stewards working with the Ministry of Land Forests Natural Resources and Recreation Sites and Trails BC that work on maintaining the Rail Trail currently, they are part of this proposal , this should ensure financial, environmental sustainability.
3.14 Describe the existing community support for the project. Indicate how support has been demonstrated within the community/communities (maximum 1500 characters): Number of characters: 315
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The Grand Forks ATV Club has established many partners over the last few years and continues to work with these partners to promote the Boundary Region The Boundary Country Regional Chamber of Commerce is working to help establish tourism opportunities in these same community this project will enhance their work.
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4. Financial Information
4.1 Financial Information - Funding
Complete the funding details in the following sections. Totals will be auto-calculated and added to section 4.3.1 Project Funding Summary. 4.1.1 If in-kind contribution is included in Project Funding, complete the In-kind Contribution Details below: In-kind Contribution Details Type of In-kind Contribution Details (e.g. hourly rate and total hours, or monthly rental rate and total months) Amount Grand Forks ATV Club over seeing project, equipment 20 hours a month 12 months @40$ per hour $ 9,600 Sat phone, Chainsaw, GPS, Camera, Misc hand tools rental rate 350 per month 12 months $ 4,200
Total $ 13,800
4.1.2 If other government funding is included in Project Funding, complete the Other Government Funding Details below: Other Government Funding Details Confirmed Government funding (level of government, program) Amount (Yes/No) RDKB area BCDE no $ 15,200
Total $ 15,200
4.1.3 If other funding is included in Project Funding, complete the Other Funding Details below: Other Funding Details Confirmed Description of other funding Amount (Yes/No)
Total $ -
4.2 Financial Information - Costs
Complete the funding details in the following sections. Totals will be auto-calculated and added to section 4.3.2 Project Costs Summary. 4.2.1 If salary and wages are included in Project Costs (above), complete the Salary and Wages Details below: Salary and Wages Details Eligible Salary & Wages Other Salary & Wages Totals Job Title Hourly Rate Number of Hours Hourly Rate Number of Hours Eligible Costs Other Costs Historian $ 30.00 480.00 $ 14,400.00 helper $ 15.00 480.00 $ 7,200.00
Holiday pay, 4%, wcb 3 %, mercs 8 % * Missing field(s) 3,240 $ * Missing field(s)
Totals $ 21,600.00 $ - Grand Total $ 21,600.00
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4.2.2 If consulting or professional fees are included in Project Costs, complete the Consulting and Professional Fees Details below: Consulting and Professional Fees Details Eligible Professional Fees Other Professional Fees Totals Description of Work Hourly Rate Number of Hours Hourly Rate Number of Hours Eligible Costs Other Costs CP Rail historian $ 40.00 80.00 $ 3,200.00 map making $ 40.00 240.00 $ 9,600.00
Totals $ 12,800.00 $ - Grand Total $ 12,800.00
4.2.3 If travel and meetings costs are included in Project Costs, complete the Travel and Meetings Costs Details below: Travel and Meetings Costs Details Description (travel locations, type of travel, number of trips Eligible Costs Other Costs and costs per trip, type of meeting costs, number of meetings) Grand Forks meeting of partners 12 meetings , car pooling, $ 1,200 Greenwood meetings of partners 12 meetings car pooling $ 1,200 Chrisitna Lake meetings of partners 12 meetings car pooling $ 1,200 Midway meetings of partners 12 meeting car pooling $ 1,200
Coffee , water , juice, healthy snacks 50$ per meeting $ 2,400
Totals $ 7,200 $ - Grand Total $ 7,200
4.2.4 If equipment and supplies are included in Project Costs, complete the Equipment and Supplies Details below: Equipment and Supplies Details
Description Eligible Costs Other Costs
Truck rental 2,000 per month 12 months $ 24,000
Totals $ 24,000 $ - Grand Total $ 24,000
4.2.5 If infrastructure costs are included in Project Costs, complete the Infrastructure Costs Details below: Infrastructure Costs Details
Description Eligible Costs Other Costs
Totals $ - $ - Grand Total $ -
4.2.6 If training costs are included in Project Costs, complete the Training Costs Details below: Training Costs Details
Description Eligible Costs Other Costs
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Totals $ - $ - Grand Total $ -
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4.2.7 If marketing and promotion costs are included in Project Costs, complete the Marketing and Promotion Costs Details below: Marketing and Promotion Costs Details
Description Eligible Costs Other Costs advertizing, brochures, printing $ 2,500
Totals $ 2,500 $ - Grand Total $ 2,500
4.2.8 If other costs are included in Project Costs, complete the Other Costs Details below: Other Costs Details
Description Eligible Costs Other Costs
Bank charges $ 200 Proffesional fees pay roll , accounting $ 4,000 Fuel for truck and Volunteers 125 km per day x 5 days x 52 weeks $ 16,200
Totals $ 20,400 $ - Grand Total $ 20,400
4.3 Financial Information - Summary
4.3.1 Complete the Project Funding Summary, below:
Project Funding Amount Requested amount cannot exceed $100,000 (maximum amount for Single Applicant Project a. Rural Dividend Program Funding Request (maximum amount for Single Applicant Project is $100,000) $ 100,000 * funding stream) and cannot exceed $70,800 b. Applicant Financial Contribution * (80% of total project cost), whichever is the c. Partner(s) Financial Contribution lesser. d. In-kind Contribution $ 13,800 Auto-total from step 4.1.1 e. Other Government Funding $ 15,200 Auto-total from step 4.1.2 f. Other Funding $ - Auto-total from step 4.1.3 Total $ 129,000
4.3.2 Project Costs Summary Project Costs Eligible Costs Other Costs a. Salary and Wages $ 21,600 $ - Auto-totals from step 4.2.1 b. Consulting and Professional Fees $ 12,800 $ - Auto-totals from step 4.2.2 c. Travel and Meetings $ 7,200 $ - Auto-totals from step 4.2.3 d. Equipment, Capital and Supplies $ 24,000 $ - Auto-totals from step 4.2.4 e. Infrastructure $ - $ - Auto-totals from step 4.2.5 f. Training $ - $ - Auto-totals from step 4.2.6 g. Marketing and Promotion $ 2,500 $ - Auto-totals from step 4.2.7 h. Other Costs $ 20,400 $ - Auto-totals from step 4.2.8 Totals $ 88,500 $ - Grand Total $ 88,500
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First Round Application Intake 2016/17
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Contents
Section 1 › Introduction 2
1.1 First Application Intake for 2016/17 2 1.2 Second Application Intake for 2016/17 2
Section 2 › Program Information 3
2.1 Program Overview 3 2.2 Eligibility Criteria 4 2.3 Eligible Communities 4 2.4 Eligible Applicants 5 2.5 Eligible Partners 6 2.6 Project Categories 6 2.7 Funding Streams 7 2.8 Special Circumstances 8 2.9 Project Timelines 8 2.10 Eligible Project Costs 8 2.11 Review and Assessment Process and Timelines 10 2.12 Selection Criteria 10 2.13 Application Limit 12 2.14 Contracts and Reporting Requirements 12 2.15 Audits and Site Visits 12 2.16 Events and Communications 13 2.17 Freedom of Information 13 2.18 Conflict of Interest/Confidentiality 13
Section 3 › Applying to the Program 14
3.1 How to Apply 15 3.2 Application Support 16 3.3 Contact Information 18
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1 Introduction
This document serves as the BC Rural Dividend Program (Program) Guide for the first application intake for 2016/17. It is intended to provide Program information to inform prospective applicants interested in applying for funding, and to offer direction in how to apply to the Program.
This document will be revised and reissued for future intakes to the Program.
1.1 » First Application Intake for 2016/17 The first application intake commences on April 4, 2016. The deadline for applications is 4:30 pm PDT on Tuesday, May 31, 2016.
Applications and all Mandatory Supporting Documentation must be submitted via email and received by the BC Rural Dividend Program Office by this time and date.
1.2 » Second Application Intake for 2016/17 There will be a second intake of applications for 2016/17 commencing on Monday, October 3, 2016, with a deadline of 4:30 pm PDT on Monday, October 31, 2016.
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2 Program Information
2.1 » Program Overview The BC Rural Dividend Program assists rural communities with a population of 25,000 or less in strengthening their community resilience, and supporting their social, cultural and economic viability.
The Program is providing $25 million a year over three years, beginning in 2016, to help rural communities across British Columbia reinvigorate and diversify their local economies, making them more attractive places to live and work.
The Program aims to contribute to the overall wellness, sustainability and livability of small rural communities. It recognizes the diversity among rural B.C. communities and ensures that funded projects support the unique vision and needs of each individual community and the local citizens.
The Program was developed in consultation with the Rural Advisory Council, made up of 13 members from across rural B.C. with a mandate to advise the government on how to best support rural prosperity and thriving rural communities across the province.
The Program is administered by the B.C. Ministry of Forests, Lands and Natural Resource Operations.
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2.2 » Eligibility Criteria Eligibility of applications will be determined based upon: ››Eligibility of applicant ›› Eligibility of community ›› Full completion of the application, including all Mandatory Supporting Documentation ›› Application submitted before the intake deadline In the event an application is determined to be ineligible, the applicant will be notified and such applications will not be considered for funding.
2.3 » Eligible Communities The goal of the Program is to assist small rural communities across British Columbia. The applications must demonstrate how the proposed project will support either: ›› A community with a population of 25,000 or less1, located outside of Metro Vancouver2 and the Capital Regional District. 3 4 ›› An unincorporated area with a population of 25,000 people or less.
1 Population figures must be based on Statistics Canada 2011 figures (including census agglomeration areas if applicable) www12.statcan.gc.ca/census-recensement/2011/as-sa/fogs-spg/select-Geo-Choix.cfm?Lang=Eng&GK=CMA&PR=10#PR59 2 Metro Vancouver www.metrovancouver.org 3 Capital Regional District www.crd.bc.ca 4 Exceptions will be considered, e.g. communities in Juan de Fuca and Southern Gulf Islands Electoral Areas.
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2.4 » Eligible Applicants Local Government ››A municipal or regional government established by or under British Columbia legislation with a population of 25,000 people or less. ›› An unincorporated area with a population of 25,000 people or less whose application is submitted through a regional district or a not-for-profit organization. A community, for the purpose of application to the Program, is considered to be a settlement area within a regional district electoral area. A community’s boundaries may also coincide with a service area boundary (existing or proposed). First Nations ››A band council within the meaning of Section 2 of the Federal Indian Act or any successor to a band council established under federal legislation, governing bodies of treaty First Nations, Nisga’a Lisims Government and a Nisga’a Village Government. ›› A corporation controlled by a First Nation. Not-for-Profit Organizations ››A not-for-profit organization based in an Eligible Community and whose mandate is focused on an Eligible Community. ›› An organization incorporated as a not-for-profit corporation or society formed under an Act of Canada or a province or territory of Canada and in good standing under the relevant Act.
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2.5 » Eligible Partners ››Eligible Applicants can partner with governments, First Nations or not-for-profit organizations to deliver a project. The partner(s) must meet the criteria of Eligible Applicant and have an active role in the project. And they may or may not contribute financially to the project. ››Additionally, an Eligible Applicant can partner with for-profit entities as long as the proposed project identifies broad community benefits and does not negatively impact other businesses.
2.6 » Project Categories The Program includes four broadly defined project categories designed to offer communities flexibility in applying for Program funding, and the opportunity to develop a wide range of solutions to the challenges their communities are facing. Project categories are outlined below.
1 Community Capacity Building
Projects that build the resources, capabilities and capacities of communities to deal with their key economic challenges and changes.
Projects that provide or improve community services to support economic diversity, expand market accessibility and enhance quality of life to attract investment.
2 Workforce Development
Projects that offer training and skills development opportunities, especially for youth, so they stay in the community or return if they have left.
Projects that help ensure resilience in the local workforce by attracting, retaining and training workers.
3 Community and Economic Development
Projects that help rural communities plan to build a foundation for economic growth or improve community vibrancy.
Projects that implement strategies to support economic growth.
4 Business Sector Development
Projects that increase new business creation, business growth and adaptability in the community.
Projects that allow communities to retain existing businesses and encourage their expansion.
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2.7 » Funding Streams There are three funding streams as detailed below. Both Single Applicant and Partnerships streams support the implementation of community-driven projects. The Partnerships stream encourages partnerships by offering the opportunity to apply at a significantly higher funding level.
The Project Development stream recognizes that some rural communities have limited capacity to develop projects, particularly when faced with abbreviated intake periods. This stream provides funding to support communities in undertaking some of the effort required to develop strong Single Applicant or Partnerships project applications for future intakes.
Funding Stream Maximum Funding Details
››Help communities to develop feasibility assessments and business cases for projects.
Project ››Eligible Applicant can apply for up to 100% of total project cost. $10,000 Development ››Eligible Applicant must show how the funding would support future eligible project applications. ››No guarantee of funding in subsequent applications. ››Eligible Applicant can apply for up to 80% of the total project cost. ››Eligible Applicant must contribute at least 20% of the total project cost via financial or in-kind contributions Single $100,000 (maximum 10% in-kind contribution).* Applicant ››Eligible Applicant’s contribution cannot be sourced from another government program at any level (except Community Works Fund). ››Eligible Applicant must have at least one Eligible Partner. ››Eligible Applicant can apply for up to 60% of the project costs. ››Eligible Applicant and Eligible Partners must contribute at least 40% of total project cost via financial or in-kind contributions Partnerships $500,000 (maximum 10% in-kind contribution).* ››Contributions from Eligible Applicant and Eligible Partners cannot be sourced from another government program at any level (except Community Works Fund). ››Eligible Applicant is signatory on funding agreement.
* In-kind contributions include goods and services donated to a project by the Eligible Applicant and/or Eligible Partners e.g. staff time, use of space or equipment. These types of contributions should be valued at fair market value.
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2.8 » Special Circumstances Under special circumstances where an Eligible Community is facing significant economic downturn and hardship due to the loss of a key economic driver, funding support will be considered on the basis of the community’s unique situation. Funding under special circumstances will be considered on a case-by case basis, and is not limited to intake periods. For consideration under special circumstances, contact the Program.
2.9 » Project Timelines Applications for projects that do not require additional steps before they can start (e.g. securing other funding, obtaining permits and approvals) will be more favourably ranked in the assessment and review process. The need for additional steps before the project can start will be taken into consideration in the review and assessment of applications. Such applications may also be deferred for consideration to a future intake round.
Projects may have timelines that continue into fiscal 2017/18. However, the timeline must demonstrate that the project will be completed within two years from the project start date.
2.10 » Eligible Project Costs Eligible Project Costs must be considered direct and essential. They will be reviewed to determine if they are reasonable and have been accurately estimated. Costs that were incurred before the application was approved are ineligible under the Program. Inclusion of ineligible, unessential or unreasonable costs will be considered in the assessment and ranking of projects. Examples of costs that are eligible or ineligible for Program funding are listed below.
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Eligible Costs Ineligible Costs
››Any costs associated with administering the project, such as preparing progress reports. ››Costs being claimed under any other programs. Costs related to project implementation. ››Costs incurred outside of the time periods for the project as outlined in application. ››Costs incurred for areas outside of the Eligible Community/Communities included in the application.
Community-based infrastructure costs where: ››Infrastructure that is not tied to a broader project and outcomes. ››The project is small, such as minor renovations and retrofits to existing structures where the work is ››Infrastructure projects where the majority essential to support the proposed project. of the cost is charged to the Program. OR ››Land acquisition. Program contribution is minimal compared with ›› New structures. other contributions and overall costs, and the ›› funding is key to leveraging other resourcing. ››Water/sewer/road/sidewalk infrastructure projects. Project management, including: ››Permits and approvals. ››Consulting fees, ››Legal costs. ›› Business planning development, and ›› Project-related professional fees ››Project-related professional fees payable (e.g. architectural, accounting). to the Eligible Applicant. Design/engineering costs. ››Building construction costs for new facilities. Operational costs, such as existing staff salaries Wages/benefits for new hires to work ›› and benefits (eligible as in-kind contributions 100% on eligible project-related activities. from an Eligible Applicant or Eligible Partner). ››Technology updates or software Small capital purchases (excluding technology) (e.g. computer hardware, software). that are essential to the implementation of the project. ››Large capital purchases (e.g. vehicles, machinery, furnishings).
Marketing or promotion-related costs. ››Directly lobbying of any level of government. Speaker stipends. ››Travel to conferences, trade shows. Meals and project travel related expenses ››Remuneration and travel of elected officials. based on government per diem rates: www2.gov.bc.ca/local/myhr/documents/travel/ travel_allowances_app1.pdf ››Alcohol. Feasibility studies related directly ››Academic research that does not deliver concrete to the project. actions or tangible benefits.
Training activities as part of the Eligible Project GST and PST. or to support the project. ››
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2.11 » Review and Assessment Process and Timelines Eligible Applications will be subject to a competitive review and assessment process. Eligible Applications will be assessed and ranked against explicit selection criteria (see 2.12 Selection Criteria). If additional information is determined to be needed to support the review and assessment, Eligible Applicants will be contacted and additional information requested. The selection process will be objective and unbiased.
Project Development applications will undergo an expedited review and assessment process, and funding decisions are expected in early summer 2016.
Decisions on other applications are expected within four months after the application intake deadline. Applicants will not be notified of the ongoing status of their applications during the review and assessment process.
Funding decisions are final. Applications that are not funded in respect of a particular intake period may be re-submitted in a future intake period.
2.12 » Selection Criteria The selection criteria below will be used in the review and assessment of Eligible Applications. The following selection criteria will be weighted more heavily: ››Job creation and retention ›› Rural communities most in need ›› Significant leveraging of Program funding It is anticipated that the Program may be over-subscribed. Meeting the selection criteria does not guarantee that funding will be provided. Eligible Applications will be assessed on their ability to achieve the selection criteria against other applications. Those applications that most successfully demonstrate meeting the selection criteria will be prioritized for funding.
Applicants should provide sufficient information to support a thorough assessment of their project. Applicants are encouraged to identify measurable benefits or quantify potential benefits wherever possible to support assessment of their application.
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Selection Criteria Demonstrated Through
›› Increases economic competitiveness and economic diversity and/or activity. Enhances the community’s ability to attract and retain new and existing workforce, Community resiliency ›› youth, employers and investors. and economic strength ›› Increases efficiency and productivity, business creation and market growth within the community and in rural businesses.
Job creation ›› Provides for direct and indirect job creation. and retention ›› Provides for prevention of job loss. ›› Supports the creation or continuation of partnerships between rural communities that promote local economic growth and diversity. Building partnerships and shared prosperity ›› Supports the creation or continuation of partnerships between rural non-First Nation communities and First Nation communities that promote local economic growth and diversity. ››Demonstrates the ability to efficiently and effectively manage, leverage funding and complete the project for success. Project feasibility, timeliness and ›› Demonstrates the ability for the project to commence on a timely basis, sustainability and be completed within a two-year timeframe. ›› Demonstrates long-term financial, social and environmental sustainability principles. ›› Provides for direct economic stimulus. Greatest impact Demonstrates broader impact across community or multiple communities/regions. on rural communities ›› ››Identifies and links project benefits and outcomes to project activities. Rural communities ››Identifies community tied to a major economic shock, crisis, most in need or loss of key economic driver.
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2.13 » Application Limit An Eligible Applicant is limited to submission of one Project Development application, and one project application (Single Applicant or Partnership) in each intake.
If multiple applications are submitted from a range of Eligible Applicants in support of one Eligible Community, these applications will be reviewed and assessed in relation to one another in addition to being reviewed and assessed against all other applications.
2.14 » Contracts and Reporting Requirements Awarding of funding to successful applicants will be conditional upon finalization of a funding agreement that sets out the terms and conditions of the funding. Conditions will be attached to project funding awards to ensure that Program objectives are met, which will include reporting requirements. Funding recipients will be required to submit a final report that outlines the project’s performance and outcomes. Further details on such requirements will be provided to successful applicants.
Failure to meet contractual requirements could result in termination of the funding agreement, require repayment of Program funds, and disqualify the funding recipient from further applications to the Program.
2.15 » Audits and Site Visits Funding recipients may be subject to audit or site inspections at any time during the term of the funding agreement and for up to three years following the distribution of Program funds to the recipient, so the Province can examine project progress and documentation.
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2.16 » Events and Communications The funding agreement may require that the Ministry of Forests, Lands and Natural Resource Operations be kept informed about promotional activities related to the project, with a minimum notice period before public materials are distributed or events held.
It may also require that the Government of British Columbia and the Ministry of Forests, Lands and Natural Resource Operations be acknowledged in project communications, events and signage. Details regarding required acknowledgement of government support will be included in funding agreements.
2.17 » Freedom of Information Applications submitted under the Program are subject to the Freedom of Information and Protection of Privacy Act. The information being collected is for the purpose of administering the Program and will be used for the purpose of evaluating eligibility under the Program.
2.18 » Conflict of Interest/Confidentiality Program staff will uphold the standards for conflict of interest and confidentiality required by all Public Service employees.
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3 Applying to the Program
3.1 » How to Apply Please follow these steps:
1. Learn about the Program: Download and review Program documents:
There are a number of documents that all prospective applicants must carefully review before applying. These documents are posted on the Program website: gov.bc.ca/ruraldividend.
The documents include: ›› Program Guide ›› Program Application Form ›› Application Instructions ›› Certification Form ›› Resolution Form Review the Questions and Answers section on the Program website.
2. Confirm your eligibility to apply: Confirm you are an Eligible Applicant, and that your proposed project is in support of an Eligible Community. Consider your ability to develop the project, complete the Application Form, and the Mandatory Supporting Documents, and submit all required application materials by 4:30 pm PDT on Tuesday, May 31, 2016.
3. Complete the Application Form: The Application Form is a protected document and is to be completed electronically. Refer to the companion Application Instructions while completing the Application Form. If you need help in completing your Application Form (see 3.2 Application Support on page 16).
Save your application in the following format: ›› Applicant name ›› RD (for Rural Dividend), ›› Date completed (yy_mm_dd) ›› Example: tahsis_RD_16_07_05
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4. Complete the Mandatory Supporting Documentation required: Each application must include the Mandatory Supporting Documentation (see table below).
The forms are protected documents to be completed electronically.
The Certification Form requires signatures. Once it is signed, it must be scanned for submission with the Application Form.
Take into account the timelines needed to finalize documentation (e.g. board resolution in support of application).
Local government Mandatory Document/Form First Nations Not-for-profit Regional districts
Certification Form certifying information ››Yes ››Yes ››Yes submitted is accurate
Resolution Form confirming board ››Yes ››Yes ››Yes or council support for the project
Articles of incorporation or similar No Yes Yes evidence of legal status ›› ›› ››
Most recently audited financial statements ››No ››Yes ››Yes
Approved five-year financial plan ››Yes ››Yes ››If available
Letter(s) from partners confirming role ››Yes ››Yes ››Yes and commitment to the project
Letter(s) from stakeholders indicating support ››Yes ››Yes ››Yes
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Letters of support will only be accepted from stakeholder organizations or community leaders in their professional capacity (i.e., Chamber of Commerce, Mayor, Community Development Organization). Letters from individual community residents will not be accepted.
Please do not provide any personal identifiers or third-party personal information (i.e. talk about others) in applications or supporting documents.
5. Determine which Optional Supplementary Documentation should be included: In addition to the Mandatory Supporting Documentation, it is recommended that you include Optional Supplementary Documentation to support your Application Form. Suggestions include: ›› Quotes you have obtained from vendors or contractors to support your project budget. ›› Other materials such as business plans or feasibility studies that support your project. ›› Details of consultation and engagement with residents, First Nations or stakeholders as long as they are acting in their proffessional capacity. Please do not provide any personal identifiers or third-party personal information. 6. Submit to the Program: Your fully completed Application Form, all Mandatory Supporting Documentation and any Optional Supplementary Documentation must be submitted electronically to [email protected].
Your complete application package for the first application intake must be received by the deadline of 4:30 pm PDT on Tuesday, May 31, 2016. Failure to meet these requirements will result in a determination of ineligibility.
All documents received by the Program will be treated as confidential; however, we will not guarantee security of the email during email transfer to the Program.
3.2 » Application Support If you have a question that is not addressed in the Program Guide, Application Instructions, or the questions and answers section of the website (gov.bc.ca/ruraldividend), application support is available through FrontCounter BC at [email protected] or 1-877-855-3222.
Support is also available through FrontCounter BC offices, in 29 locations across B.C. (www.frontcounterbc.gov.bc.ca/locations)
FrontCounter BC can also provide support if you need help submitting your application electronically.
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Contact Information
FrontCounter BC TOLL-FREE: 1-877-855-3222 EMAIL: [email protected] OFFICE LOCATIONS: www.frontcounterbc.gov.bc.ca/locations
Rural Dividend Program EMAIL: [email protected] WEBSITE: gov.bc.ca/ruraldividend
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Application Instructions | 1
Purpose of this Document These Application Instructions are a companion document to the BC Rural Dividend Program Application Form, and should be referenced while completing the Application Form. The Application Instructions provide specific information for applicants as they complete each portion of the Application Form.
The Application Form is posted on the BC Rural Dividend Program website at gov.bc.ca/ruraldividend. It is to be filled out and submitted electronically.
Submit the fully completed Application Form, all Mandatory Supporting Documentation and any Optional Supplementary Documentation to [email protected] .
Information collected is subject to provincial freedom of information legislation. All documents received by the Program will be treated as confidential; however, security of the email during email transfer to the Program is not guaranteed.
Application Support Additional information and documents to support completion of the Application Form are available on the website, including: > BC Rural Dividend Program Guide > Applicant questions and answers.
Application support is also available through FrontCounter BC:
Toll-free number: 1-877-855-3222 Email: [email protected] Office Locations: www.frontcounterbc.gov.bc.ca/locations
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Program Guide Application Form Reference Reference Applicant Information > Include the full legal name of the Eligible Applicant and the mailing address. Section 2.4 > Include as a primary contact the person who can best answer questions about the Section 2.3 application with contact information for this individual. > Specify the physical location of the proposed project to ensure it will benefit an Eligible Community. > If the project involves a location without a specific address, such as a trail, include a description of the physical location. 1. Project Information 1.1 Identify the project category Section 2.6 > Review the descriptions of the project categories. > Select the project category that most closely matches the project. 1.2 Identify the funding stream Section 2.7 > Review the details and requirements for the different funding streams.
> Select the funding stream under which the project is being submitted. 2. Eligibility Screening 2.1 Identify the Eligible Applicant organization Section 2.4 > Review the criteria for an Eligible Applicant to confirm eligibility to apply. > Select the title that best describes the applicant organization. 2.2 Identify the Eligible Community/Communities that the project will benefit Section 2.3 > Review the criteria for an Eligible Community to confirm eligibility. > List all of the communities that will benefit from the project to ensure they are eligible. > Include the population for each community identified (Eligible Communities are those with populations of 25,000 or less). > Confirm the population using the links provided in the Program Guide. Section 2.4 2.3 Identify any Eligible Project Partners (requirement for Partnerships Stream) Section 2.5 > If the application is under the Partnerships funding stream, include the legal names of all partners, indicating whether they are a local government, non-profit organization or a First Nation. > Ensure all partners meet the Eligible Applicant criteria. > For-profit entities can be partners if the project yields broad community benefits. > Identify one contact for each Eligible Partner who can best answer questions about the application, and include their contact information.
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Program Guide Application Form Reference Reference 2.4 Check Mandatory Supporting Documentation included with this application Section 3.1 > Include Mandatory Supporting Documentation to match the requirements of the type of Eligible Applicant selected in 2.1 of the Application Form. > Please do not provide any personal identifiers or third-party personal information (i.e. talk about others) in applications or supporting documents. > Letters of support will only be accepted from stakeholder organizations or community leaders in their professional capacity (i.e., Chamber of Commerce, Mayor, Community Development Organization). Letters from individual community residents will not be accepted. 2.5 Indicate what Optional Supplementary Documentation is included Section 3.1 > Indicate what Optional Supplementary Documentation is included to support the application. > Examples include: details of engagement with community organizations, First Nations or stakeholders, or materials such as business plans/feasibility studies or results of consultation. > Highlight which sections or areas of the Optional Supplementary Documentation are of most importance to this project. > Letters of support will only be accepted from stakeholder organizations or community leaders in their professional capacity (i.e., Chamber of Commerce, Mayor, Community Development Organization). Letters from individual community residents will not be accepted. 3. Project Description 3.1 Project Title > Provide a project title, in less than 20 words, appropriate for use in public information. 3.2 Project description Section 2.12 > Provide a summary, in less than 400 words/2500 characters, outlining project outcomes, and show how this will benefit the Eligible Community/Communities. > If possible, substantiate the different kinds of benefits including economic, social and environmental benefits. 3.3 Indicate the estimated duration of the project Section 2.9 3.3.1 > Indicate the estimated start and end dates of the project. > Indicate when the project will start and when it will be completed. > Demonstrate that the project will be completed within the two-year timeframe required by the Program.
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Program Guide Application Form Reference Reference 3.3.2 > Indicate the key milestones and dates. > Include in less than 250 words/1500 characters, the key milestones from start to completion. > Use dates that demonstrate a realistic estimate of the time required for each milestone. > The format for dates is yyyy-mm-dd. Section 2.6 3.4 Describe the community need the project is addressing Section 2.12 > Provide a brief overview, in less than 400 words/2500 characters, of what has led to the challenges being faced by the Eligible Community/Communities, and show how the project will address this. > Where possible, include statistical evidence to demonstrate the severity of the situation, i.e. number of jobs lost or threatened, or the number of businesses closed. > Show the direct benefits the project will provide for the community, and how these will be delivered. > For example; if youth are leaving the community, show how the project will offer them opportunities and encourage them to stay. 3.5 Describe how the project supports the increased resiliency and economic strength of Section 2.6 the Eligible Community/Communities Section 2.12 > Briefly describe, in less than 400 words/2500 characters, how the project will support increased resiliency and economic strength for the Eligible Community/Communities. > Resilience refers to the ability and capacity of a community to adjust appropriately and respond to changes in economic, demographic and other major conditions. 3.6 Identify what is required before the project can proceed Section 2.9 > Select Yes/No to indicate if the project is ready to commence upon receipt of funding. > If No, explain what additional steps are needed, e.g. obtaining permits, completing consultation or securing additional funding. > Explain what is needed, in less than 250 words/1500 characters, and how long it will take. 3.7 Does the Eligible Community/Communities in which the project will be Section 2.3 implemented have a current community plan(s)? > Indicate whether the Eligible Community/Communities that will benefit from the project have a community plan. > If they do, specify in less than 250 words/1500 characters which sections of the plan(s) the project will support, and how this will be achieved.
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Program Guide Application Form Reference Reference 3.8 Describe the resources and skills of the Eligible Applicant to manage and complete the project > List the resources and skills being offered by the Eligible Applicant, in less than 250 words/1500 characters, including: o Skills and experience of the individual who will manage the project. o Examples of successfully completed projects of a similar nature. o Resources such as software or other tools that show the Eligible Applicant’s ability to manage the project successfully. 3.9 Outline the role(s) of any project partners identified in section 2.3 Section 2.5 > Describe the role of each Eligible Partner in less than 400 words/2500 characters (mandatory for partnerships stream). > If the partner is a for-profit entity, show how the partner’s participation does not negatively impact other existing businesses. 3.10 Will the project include infrastructure? Section 2.10 > Indicate if the project will include infrastructure by selecting Yes/No. > If Yes, indicate who will become the owner once the project is complete. > If Yes, indicate who will be responsible for ongoing costs such as operations and maintenance. Section 2.3 3.11 Will the project retain or create jobs? Section 2.6 > If the project will prevent the loss of jobs in the Eligible Community/Communities, complete the Current Employment table. o Include the number of existing direct permanent full-time jobs, direct permanent part-time jobs and direct permanent seasonal jobs that the project could prevent the loss of. o Average the total number of hours worked each week for each of the three categories and the total person months of employment for each year. o Include the title of the positions in each of the categories. o In the space below, explain in less than 400 words/2500 characters how the proposed project will sustain these positions. > If the project will create new jobs in the Eligible Community/Communities, complete the New Employment table. o Include the number of direct permanent full-time jobs, direct permanent part-time jobs, direct permanent seasonal jobs and direct temporary jobs that will be created. o Direct temporary jobs include employment associated with delivery of the project, such as project management, business planning or construction. o Average the total number of hours worked each week for each of these four categories, and average the total person months of employment expected to be created.
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Program Guide Application Form Reference Reference o Include the title of the positions in each of the categories. o Full-time equivalent is equal to one new position where an individual works 35 hours a week for 12 months of the year – or 1,820 hours a year. o The full time equivalent total will be auto calculated using the information provided. 3.12 Outline any project risks to completion and describe mitigation measures > Indicate in less than 250 words/1500 characters the potential risks the project could face that would impact the ability to complete the project. > Examples include: inability to find skilled staff, the loss of a key project manager or an emergency situation such as flooding or wildfires. > Indicate how the Eligible Applicant plans to address risks should they arise to ensure project success. 3.13 Describe how the project will be sustained Section 2.12 > Show, in less than 250 words/1500 characters words, how the Eligible Applicant will maintain the benefits of the project for the long term. > Sustainability includes the continuation of long-term financial, social and environmental benefits from the project. > For example: how a new marketing initiative launched by a community-based non-profit organization and local businesses will be continued after the Program funding ends. > If the project will continue once the Program funding ends, indicate who will be responsible for ongoing costs. > For projects in the Partnerships stream, indicate how the partnership will be sustained over time to strengthen working relationships, especially those between communities and/or First Nations. 3.14 Describe existing community support for the project Section 3.1 > Describe, in less than 250 words/1500 characters, the extent of community support, demonstrating or documenting if possible. > Examples include: letters of support or details about consultation with stakeholders (include as part of the Optional Supplementary Documentation). 4. Financial Information Financial Information » Funding Section 2.7 4.1. > Complete the funding details in the following sections. Totals will be auto Section 2.8 calculated and added to Section 4.3.1 (Project Funding Summary) 4.1.1 > List any in-kind contributions to the project. Section 2.7 > Examples include: staff time, use of space, donated goods.
> Include details such as hourly rates and total hours for staff, rental for facilities and operational costs for equipment. > Value contributions at fair market value.
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Program Guide Application Form Reference Reference 4.1.2 > List any funding from other government sources > Indicate the level of government (municipal, regional, First Nation, provincial or federal), the program name, the amount and whether it has been confirmed or not. 4.1.3 > List any funding from sources other than government, including funding from non-profit, private sources, or any project revenues. > Indicate the source and the amount, and whether it has been confirmed or not. 4.2 Financial Information » Costs Section 2.10 > Complete the cost details in the following sections. Totals will be auto calculated and added to Section 4.3.2 (Project Costs Summary) > Divide projects costs into Eligible Costs and Other Costs. > Ensure that Eligible Costs do not exceed the Program Funding Request listed in section 4.3.1 of the Application Form. 4.2.1 > List any salaries and wages of new positions created specifically for the project (not existing staff). > For each position, include a title that describes the work, the hourly rates and the total number of hours of the employment. 4.2.2 > List any consulting and professional fees directly related to the project. > Include a description of the work, the hourly rates and the number of hours. 4.2.3 > List any travel or meeting costs directly related to the project. > Include trip details – travel locations, cost and purpose of travel, number of trips, how travel relates to project implementation. > Include meeting details – purpose of meetings, participants, number of meetings, how meetings relate to project implementation. > Expenses are based on B.C. government per diem rates: www2.gov.bc.ca/local/myhr/documents/travel/travel_allowances_app1.pdf 4.2.4 > List any small capital purchases (excluding technology) essential to the project. > Include any equipment for the project, the reason it is needed and the cost. 4.2.5 > List any infrastructure costs essential for the project. > Ensure costs meet conditions included in the Program Guide for infrastructure costs. > Include a description of infrastructure and the costs.
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Program Guide Application Form Reference Reference 4.2.6 > List any training costs essential for the project. > Include a description of training costs to be covered through the Program to confirm it is eligible for funding, with a list of the individuals/positions involved, and how it will support the project. Include a total amount for each. 4.2.7 > List any marketing and promotion costs essential for the project. > Include a description of marketing or promotional costs being requested through the Program, indicate how it will support the project, and provide a total cost. 4.2.8 > List any other costs essential for the project. > Include detail of what the costs are related to and how they are essential to the project. 4.3 Project Budget Summary Section 2.10 > Ensure that Eligible Costs do not exceed the Program Funding Request listed in section 4.3.1 of the Application Form. 4.3.1 Project Funding Summary > Include the amount of funding being requested from the BC Rural Dividend Program. • For Project Development, the limit is $10,000. • For Single Applicant, the limit is $100,000. • For Partnerships, the limit is $500,000. > Include the financial contribution from the Eligible Applicant. • Project Development: no contribution requirement. • Single Applicant: must contribute at least 20% of total project funding (minimum 10% financial contribution and maximum 10% in-kind contribution). • Partnerships: Eligible Applicant and Eligible Partner(s) together must contribute at least 40% of total project funding (minimum 30% financial contribution and maximum 10% in-kind contribution). > Include any financial contribution from Eligible Partner(s). 4.3.2 Project Costs Summary > Totals in this section will auto populate from section 4.2.
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STAFF REPORT
Date: 28 April 2016 File: Agricultural Liaison Shared Services – RDKB, RDCK, RDEK, CBT To: Chair Russell and Members, Boundary Economic Development Committee From: Mark Andison, General Manager, Operations / Deputy CAO Re: Boundary Agricultural Plan Implementation – Proposal for Shared Agricultural Liaison Services Between RDKB, RDCK, RDEK & CBT
Issue Introduction The purpose of this report is to outline a proposal to implement shared agricultural liaison services between three regional districts (RDKB, RDCK, and RDEK) with funding support from the Columbia Basin Trust (CBT).
Along with this report, a separate report entitled Shared Agricultural Liaison Services Proposal is presented for consideration. After a number of meetings between RDKB, RDCK, RDEK, and CBT staff, the proposal was put together by RDEK staff. Some of the content of the proposal is also included in this report.
History/Background Factors
Last fall, the Regional District of Kootenay Boundary received correspondence from the Regional District of East Kootenay which referenced a common element of three agricultural plans completed over the past few years by the Regional Districts of Kootenay Boundary, Central Kootenay, and East Kootenay – the hiring of someone to implement the plans and support the agricultural sector in each of the respective areas.
Four years ago, the RDKB completed the Boundary Area Agricultural Plan. The plan includes several recommendations to improve the environment and support for the agricultural sector in the Boundary. The first recommendation in plan, Recommendation 1.1.1, is to:
Employ an Agricultural Development Coordinator to help develop programs and respond to day-to-day inquiries
The plan notes that Agricultural Development Coordinators offer on-farm visitation in the areas of crop and livestock management, environmental sustainability, financial management and human resources. They provide clients with a first point-of-contact for accurate and timely information on a wide variety of aspects of commercial agriculture.
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The Boundary Area Agricultural Plan outlines the rationale for the recommendation:
The establishment of an individual in a non-volunteering position dedicating their time to encouragement of the agricultural sector is the highest priority recommendation of this plan. An appropriate draft mission for the Boundary agricultural development coordinator might be borrowed from the Rhode Island Agricultural Partnership:
The mission of the Boundary region Agricultural Development Coordinator is to foster the economic viability of the region’s agricultural producers, establish a self-sustaining and coordinated delivery of agricultural services and knowledge to farmers, provide increased food security and access to local food for all Boundary people, and cultivate support among the public and policy makers for the future of agriculture.
This mission stresses both the support of economic viability of the region’s farmers (implicitly defined to include social and ecological economy as well as financial), and the delivery of knowledge (interpreted as communication about government programmes, broader market dynamics, and regulatory issues, in addition to traditional ‘education’). It recognizes that this position ought to be self-sustaining and coordinated. Finally, it is explicit that a great deal of the work that needs to be undertaken to support Boundary agriculture deals with cultivation of support and knowledge among the wider community.
In early 2012, the Electoral Area Services Committee and Board of Directors reviewed the various recommendations contained within the Boundary Area Agricultural Plan. The Committee and Board provided direction as to which of the recommendations that fall within the RDKB’s purview should be implemented. The hiring of an Agricultural Development Coordinator was not one the recommendations identified to be implemented, largely due to the costs associated with doing so.
The correspondence received from the Regional District of East Kootenay last fall proposed that the RDKB assist them, along with the Regional District of Central Kootenay and the Columbia Basin Trust, with the development of a proposal for a shared Agricultural Liaison Officer for the Columbia Basin.
Similar to the RDKB’s Boundary Area Agricultural Area Plan, the RDEK’s Agricultural Plan (adopted in 2014) identifies as its number one priority the hiring of an Agricultural Liaison Officer to support the industry locally and to implement the remainder of the Agricultural Plan. The Regional District of Central Kootenay’s Agricultural Plan includes a similar recommendation.
The Electoral Area Services Committee directed staff to participate in work with our neighbouring regional districts and CBT to put together a proposal for a shared Agricultural Liaison Officer for the three regional districts. Staff has been working over the past few months with RDCK, RDEK, and CBT staff to put together a proposal. It is proposed that this project be undertaken and managed using a similar model to that used by the project partners to deliver the successful Carbon Neutral Kootenays project.
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The Shared Agricultural Liaison Service Proposal
The Kootenay Agricultural Liaison Services (KALS) project has the potential to be more efficient and cost effective than the individual regional districts moving forward alone and could more quickly advance and support the agricultural industry on a larger number of priorities. The focus of KALS is to maximize the region’s agricultural potential by supporting the agricultural sector through the provision of three priority services: technical extension support, business development and marketing, and agricultural land access. The geographic area served by KALS will include the entire RDEK, RDCK, RDKB and CBT jurisdictions
Goals and Directives for Kootenay Agricultural Liaison Services The following is a summary of the proposed goals and directives for the project: a) Technical Extension Support i) Goal: Collaborate with education institutions, agricultural associations, government ministries and experts to provide technical expertise and training to existing and prospective agriculture related businesses, organizations and producers. ii) Potential Directives:
- Provide and coordinate the provision of specific technical expertise to producers (e.g. appropriate crop identification, irrigation design, pest management techniques, regulatory/permitting information). - Collaborate with educational institutions and local and regional agricultural associations to provide opportunities for technical training on various topics that are relevant to the sector. - Ensure the agricultural sector is aware of new and emerging technologies and trends in the industry. - Connect producers with other forms of support such as provincial and federal programs and initiatives. b) Business Development and Marketing i) Goal: Provide training, mentoring and expertise to promote knowledge transfer and build producers’ capacity to start, maintain, and grow their businesses. ii) Potential Directives:
- Coordinate or provide extension services to assist producers with business development (e.g. market access, distribution, business planning, financing). - Coordinate workshops on relevant business topics (e.g. niche marketing, business management, branding, retaining/attracting workforce, succession planning).
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- Provide producers with information regarding existing business support programs and funding opportunities. - Support the development of new types of agricultural enterprise such as community supported agriculture, cooperatives, food alliances and community networks. - Provide support to regional and sub-regional agriculture marketing initiatives that link producers with processors and end use markets. c) Agriculture Land Access Support i) Goal: Support increased access to agricultural land that is currently under-utilized to grow the industry and increase production. ii) Potential Directives:
- Identify available agriculture land and support the development of alternate financing, leasing and land sharing arrangements to attract new producers and assist with farm succession. - Examine the need for, and feasibility of, establishing an Agriculture Land Trust or work with existing land trusts to increase access for producers. Recruitment It is anticipated that KALS will be delivered on a contract basis. A Request for Proposals (RFP) will be used to recruit the expertise required to address the project goals and directives. The project covers a large geographic area with diverse agricultural activities and a wide variety of needs; we are anticipating that a small team of consultants will likely be required to deliver the project.
Work Plan and Goalposts The contractor will be provided with a phased work plan based on the project goals and directives. An annual performance review will be implemented to evaluate progress. The agricultural sector could also be surveyed to determine the perceived value of the initiative.
Contract Management, Timeframe and Cost The RDEK will lead the RFP and contract management. The project will be guided by a project steering committee comprised of Regional District, CBT and Ministry of Agriculture staff. To adequately deliver on the three priority agricultural services, we anticipate that the proposed work plan represents three years of work and can be delivered for about $240,000/year. Project costs will be divided equally amongst the four partners. The RDKB’s funding commitment would amount to $60,000/year for three years, 2017 through 2019, to cover the costs of the project. Following the initial three years, the entire project scope and deliverables will be re- examined and any decision to continue will be made by the boards of the respective organizations.
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Financial – Budget The project is anticipated to cost a maximum of $240,000/year divided equally amongst the partners. Therefore, provision would need to be made in the 2017-2021 financial plan to include $60,000/year for three years, 2017 through 2019, for the RDKB portion.
The proposal is presented as a shared service that would include the entirety of the three regional districts. The RDKB is unique compared to the other two regional districts that are involved in this process, in that their agricultural plans cover the entirety of their regional district areas. While there hasn’t been an agricultural plan completed that inlcudes the eastern areas of the RDKB, there are some agricultural endeavors occurring in the eastern end of the region that may benefit from participating in shared services. From a budgeting perspective, it is currently being proposed that the shared services be funded on a region-wide basis, even though for the RDKB this initiative was generated from an agricultural plan that is specific to the Boundary. The proposal is being presented first to the BEDC, recognizing that the proposal emanates from the agricultural planning work sponsored by the BEDC.
Communications A project communications plan will either form part of the RFP requirements or be managed by the project partners. Joint news releases at appropriate milestones will precede project commencement.
Implications
There are a number of implications associated with the proposal. The proposal presents a unique opportunity to participate with neighbouring regional districts in a shared program to support and enhance the region’s agricultural industry, to be implemented in a similar manner to the Carbon Neutral Kootenays Project and the Interface Fuel Management Program. As noted above, the RDKB’s funding commitment for participation in the program would be $60,000 per year. Considering that these funds have not been allocated in the 2016 budget, staff from the three regional districts proposed that the program be considered for implementation starting in 2017 to allow for necessary funding arrangements to be made. However, given in its interest in agricultural enhancement throughout the Columbia Basin, CBT sees this project as a priority and, subject to approval of the initiative by the three participating regional districts, CBT has committed to providing their portion of the annual contribution for their 2016/2017 fiscal year to allow for an earlier start date. CBT is, then, willing to pay the costs of the program for the latter part of 2016 if all three regional districts commit to participating in the program – to get the program started this year rather than next year.
For the RDKB, as well as considering whether it wishes to participate in the program, there is the added consideration of the extent to which the RDKB wishes to participate (i.e. the entire regional district or just the Boundary).
At this point staff asks the BEDC to review the proposal presented, and provide feedback and direction as to how the committee wishes to proceed with this proposal.
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Recommendation That the staff report from Mark Andison, General Manager, Operations / Deputy CAO regarding the proposal for shared agricultural liaison services between the RDKB, RDCK, RDEK & CBT be received.
Direction …
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1. SUMMARY
The Regional District of East Kootenay, Regional District of Central Kootenay and Regional District of Kootenay Boundary have all completed Agricultural Plans that identify a number of common actions to support the agriculture sector within their areas. One of these commonalities is a recommendation to recruit and retain human resource capacity to implement some of the key actions. Through consultation with the participating Regional Districts and Columbia Basin Trust, staff from the 4 organizations are jointly recommending the recruitment of a shared Agricultural Liaison Initiative (ALI) for the entire Columbia Basin. A shared ALI has the potential to be more efficient and cost effective than the individual Regional District’s moving forward alone and could advance and support the agricultural industry on a larger geographic scale in the entire Columbia Basin allowing for the industry to grow and compete at a regional scale. The focus of the ALI is to maximize the region’s agricultural potential by supporting the agricultural sector through the provision of technical and business expertise to build the capacity of existing and new producers. The proposed initial term for the ALI is three years with an approximate cost of $240,000 per year to be divided equally among the participating Regional Districts and Columbia Basin Trust ($60,000/year for three years for each partner agency).
2. GEOGRAPHICAL SCOPE
The geographic area served by the ALI will include the entire RDEK, RDCK and RDKB boundaries. Columbia Basin Trust’s region includes a small portion of the Regional Districts of Fraser Fort George and Columbia Shuswap Regional District Areas A and B. The opportunity for these areas to participate in the partnership and have some access to ALI services will be explored. (see Appendix 1 for map).
3. POTENTIAL GOALS AND DIRECTIVES OF SHARED AGRICULTURE LIASON INITIATIVE
The following is a summary of the goals and possible directives for the shared ALI initiative:
a) Technical Extension Support
i) Goal: Collaborate with education institutions, agricultural associations and government ministries to provide technical expertise and training to existing and prospective agriculture related businesses and organizations in the region.
ii) Potential Activities:
- Provide and coordinate the provision of specific technical expertise to producers (ex: appropriate crop identification, irrigation design, pest management techniques, regulatory/permitting information etc.) - Collaborate with educational institutions as well as local/regional agricultural associations to provide opportunities for technical training on various topics that are relevant to existing and prospective agriculture businesses. - Ensure the regions agriculture sector is aware of new and emerging technologies and trends in the industry.
1
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- Connect producers with other forms of technical support such as provincial and federal programs and initiatives.
b) Business Development Support & Marketing i) Goals: Provide training, mentoring and expertise to promote knowledge transfer and build producer’s capacity to start, maintain, and grow their business. ii) Potential Activities:
- Coordinate and/or provide extension services to assist producers with business development (ex. market access, distribution, business plan development, access to capital, etc.). - Coordinate seminars and workshops on relevant business topics (ex. niche marketing, business management skills, branding, retaining/attracting workforce, succession planning etc.) - Provide producers with information regarding existing business support programs and funding opportunities. - Support the development of new types of agricultural enterprise such as community supported agriculture, cooperatives, food alliances and community networks. - Provide support to regional and sub regional agriculture marketing initiatives that link producers with processors and end use markets.
c) Agriculture Land Access Support i) Goal: Support increased access to agricultural land that is currently under-utilized to grow the industry and increase production. ii) Possible Directives:
- Identify the existing available agriculture land base and support the development of alternate financing, leasing and land sharing arrangements to attract new producers and assist with farm succession. - Examine the need for and feasibility of establishing an Agriculture Land Trust or working with existing land trusts to increase land access for producers.
4. WORK PLAN AND GOALPOSTS
The ALI will be provided with a phased work plan which clearly highlights the goals, objectives, expectations and responsibilities required. A yearly Performance Review could be implemented to determine the progression and success of the ALI. The agricultural sector could also be surveyed to determine the perceived value of the initiative. 5. RECRUITMENT OF THE ALI It is anticipated that a Request for Proposals process will be used to advertise and recruit the expertise required to address the variety of agriculture fields related to the goals of the ALI. The ALI will be responsible for a large geographic area with diverse agricultural activities and a wide variety of needs. It is
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anticipated that the ALI will be delivered on a contract basis, rather than a Regional District or Columbia Basin Trust staff position.
6. TIMEFRAME, COSTS AND CONTRACT MANAGEMENT An initial three year contract based on a work plan that advances the shared priorities of each Agricultural Plan is anticipated. The Regional District of East Kootenay will lead the Request for Proposal process and contract management. The ALI work plan would be guided by a Steering Committee or Board and Columbia Basin Trust. Following the initial three years, the participating Regional Districts and Columbia Basin Trust could then determine whether or not to renew the contract and for what term. Funding of $240,000 per year could be anticipated with equal contributions from the participating Regional Districts and Columbia Basin Trust ($60,000 per year each).
Due to the interest in these services, following approval of this initiative by the three participating Regional District’s, Columbia Basin Trust has committed to providing their portion of the annual contribution prior to the three participating Regional District’s funding being in place.
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APPENDIX 1: GEOGRAPHIC SCOPE OF ALI
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