150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland
Tel: 41 22 791 6033 Fax: 41 22 791 6506 Appeal e-mail: [email protected]
Coordinating Office India
West Bengal Floods – ASIN05 Appeal Target: US$ 1,106,623
Geneva, 29 September 2000
Dear Colleagues,
Since the onset of the monsoons this year, floods have caused extensive damage in several parts of the country (see ACT Alerts Sub-Himalaya – Indundations & Mudslides 1/2000 of 8 August, India and Bangladesh Floods 2/2000 and 3/2000 of 25 August and 26 September respectively as well as Appeals ASIN03 and ASIN04 of 14 and 31 August, 2000).
The latest casualty is the Indian state of West Bengal (see Flood Alerts 1/2000 and 2/2000 of 20 and 21 September) which is currently reeling under some of the worst floods in over 2 decades. Many low-lying areas in Calcutta, the capital city, are also under several feet of water. The situation is reported to be grim as the authorities struggle to evacuate people living in low-lying areas along the banks of the river Hooghly. Over 500 bodies have been recovered in the last 9 days and hundreds are presumed missing.
The current floods have affected more than 15 million people in West Bengal, damaged 1.5 million houses and destroyed crops estimated at a value of around US$ 350 million. With surface transport stalled and breakdown in communication systems, over stretched relief teams are encountering tremendous odds in trying to reach millions of villagers who have been completely cut off for the past week.
ACT member, Lutheran World Service India and Churches Auxiliary for Social Action (CASA) propose to expand and continue relief operations in light of the severity of the situation with the following projects comprising:
LWS-I CASA Emergency food relief Ö Ö Non-food relief items – shelter, clothing & blankets Ö Ö Reconstruction of destroyed/damaged homes Ö Water & Sanitation Ö
ACT is a worldwide network of churches and related agencies meeting human need through coordinated emergency response. The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland. Project Completion Date: 31 May 2001. India – West Bengal Floods 2 ASIN-05
Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested
CASA LWS-I Total US$ Total Appeal Targets 142,865 963,758 1,106,623 Less: Pledges/Contr. Recd 0 0 0 Balance Requested from ACT Network 142,865 963,758 1,106,623
Please kindly send your contributions to the following ACT bank account:
Account Number - 102539/0.01.061 (USD) Account Name: ACT - Action by Churches Together Banque Edouard Constant Cours de Rive 11 Case postale 3754 1211 Genève 3 SWITZERLAND
Please also inform the Finance Officer Jessie Kgoroeadira (direct tel. +4122/791.60.38, e-mail address [email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.
We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind co- operation.
India – West Bengal Floods 3 ASIN-05
I. REQUESTING ACT MEMBER
¨ Lutheran World Federation/Department of World Service (LWF/DWS) - India Programme.
II. IMPLEMENTING AGENCY
Lutheran World Federation/Department of World Service India Programme, hereafter referred to as LWS India, is a relief and development organisation, established with the mandate to alleviate the suffering of distressed groups irrespective of caste, religion, gender or political affiliation. LWS India has been implementing Integrated Development and Disaster Response projects since 1974 in several States of India. LWS India receives strong support and co-operation from the respective State Governments for its various projects.
III. DESCRIPTION of the EMERGENCY SITUATION
Background A low atmospheric pressure zone over central Bihar and adjoining West Bengal, which formed around 17 September resulted in incessant rain for more than 72 hours, flooding six Districts of West Bengal. The floods have affected approximately 15 million people. The districts worst affected are Birbhum, Murshidabad, Burdwan, Nadia, Hooghly and Howrah. The rainfall crossed 600 mm in several places and peaked to 835 mm in Suri and Rampurhat in Birbhum District in the first two days alone.
The low-pressure persisted for several days and torrential rains continued to inundate more districts. All the major rivers, Dwarka, Mayurakshi, Ajoy, Brahmani and Bhagirathi and their tributaries breached embankments flooding more areas. Several dams in the region, full to the brim, began to release large volumes of water as a precautionary measure. Water released by the dams caused a second wave of flash floods. These floods have affected more areas in the downstream districts like Hooghly, Howrah, Midnapore, Nadia and North 24-Parganas.
Road and rail communication to the Northeastern region are entirely cut off. The National Highway connecting Calcutta to the Northern Districts of West Bengal and the Northeastern region of India in general has been breached in several places. Similarly, all railway lines and bridges to the region have also been severely damaged in a number of places.
Current Situation & Impact on Human Lives The situation has turned worse as flood waters discharged from Damodar Valley Corporation barrages surged into many parts of Hoogly, Howrah and Midnapore Districts. The city of Calcutta has not escaped the deluge either. The swollen Ganga/Hooghly river, has breached the lock gates controlling the flow of water in the net work of city canals innundating many low lying areas of the city under several feet of water.
Ten days after the rains and the floods began, all the affected districts continue to remain under several feet of water and thousands of people have taken refuge along the national Highways. LWS India Rapid Assessment Teams report that people are surviving perched on roof tops and trees. Although relief efforts by the Army and Airforce continue, inclement weather, strong currents and breakdown in communications in many areas have prevented the Army and Airforce helicopters from dropping food
India – West Bengal Floods 4 ASIN-05 to the marooned people.
Officially it is reported that 614 people have died and another two hundred missing. However, unofficial reports put the figures at 1,000 or more dead.
About 15 million people continue to be in the grip of the flood. In Midnapore District alone, 16 Blocks remain under water. The whole of Murshidabad is also under water in what is believed to be the worst flood since 1978.
LWS India Rapid Assessment teams reporting from Murshidabad say that there is no information on the fate of 5,000 families living in villages close to river Bhagirathi and its tributaries. It has not been possible to establish contact with these communities.
North Bengal remains cut off with all means of surface transport stalled. Trucks carrying food and medicines are unable to proceed 50 kms beyond Calcutta. The scare of an epidemic looms large over the flood affected districts of the State where several million marooned people are surviving without clean drinking water for several days.
Description of Damages With more than half the State under water and with most of the flood affected region remaining inaccessible, it is impossible even to begin to assess the extent of loss to private and public properties. It is feared that properties worth several billion Rupees have been damaged by the floods. Long stretches of railway tracks and roads have been washed away. Dams have developed cracks, which could lead to further disasters. Several thousands of houses have been completely destroyed or severely damaged. No estimates are available about the number of cattle which have perished or crops washed away. Some of the districts are among the most fertile and known as the granaries of West Bengal. Very little of the monsoon paddy crops which would have been harvested within a month will now survive after being submerged for several days. The over all impact of the floods will be known only after the flood waters have receded and communication with the inaccessible areas are re- established.
Disaster & Emergency statistics Sl Name of District Population Villages Blocks Death Houses No. Affected Affected Affected Toll Damaged 1 Murshidabad 4500000 26 275 240000 2 Birbhum 600000 1263 19 250 175343 3 Burdwan 1400000 609 26 35 120000 4 Midnapore 630000 1245 16 16 20000 5 Hooghly 16 6 Howrah 344000 375 6 4 1608 7 24-Parganas(North) 600000 4
TOTAL 5074000 600 Source: The data is for the week ending 23 September and is based on media reports and also on the reports of LWS India RATs after discussion with Government Officials. Complete information is not available from some districts.
Current Security Situation While several cases of looting of relief materials have been reported, LWS India operations are unlikely to be affected by such incidents. Transportation of relief materials could however be hampered due to inaccessible road condition.
IV. GOAL & OBJECTIVES
India – West Bengal Floods 5 ASIN-05
The overall goal is to provide life saving and life sustaining assistance to the most vulnerable segments of the population affected by the current floods.
Objectives ¨ Provide food aid, medicines, temporary shelter materials and clothing to the marooned people. ¨ Provide rehabilitation assistance in the form of house building materials and create safe water sources in flood prone villages to enable the flood affected people to return to normal life conditions quickly.
V. BENEFICIARY INFORMATION
Type of targeted beneficiaries LWS India relief assistance will benefit families from socially and economically marginalised groups such as landless peasants and marginal farmers belonging to schedule castes and tribes. Those families with income below the poverty line and women headed households will get priority. Assistance will be provided to families who have taken shelter in relief camps or are living in the flooded villages.
Criteria for beneficiary selection LWS India will choose villages with a high concentration of socially and economically marginalised groups for implementing the programme, lists of which will be obtained from the Panchayat and Government Officials. LWS India will also utilise the network of the partner NGO’s to identify and reach out to the worst affected communities.
Number of targeted beneficiaries according to proposed assistance ¨ Relief food distribution: 20,000 families will be given food rations for 15 days to tide over the crisis period. ¨ Shelter provision and non-food items:10,000 families will be provided with temporary shelter material (one plastic sheet each). 20,000 families will be given one set of clothes for adults and two sets for children as well 2 blankets each. ¨ Medical coverage: Essential medical care will be provided to a population of approx. 40,000. ¨ Water and sanitation: One tubewell each will be installed in 100 villages to provide safe drinking water. Bleaching powder and lime will be used to sanitise these villages. ¨ Shelter rehabilitation and reconstruction: 1500 families will be provided traditional house building materials to repair and/or rebuild their houses damaged by the flood.
Locations for proposed response Of the nine affected districts, LWS India will implement relief operations in four districts, namely Murshidabad, Birbhum, Burdwan and Midnapore, as these districts are said to be the worst affected.
VI. PROPOSED ASSISTANCE & IMPLEMENTATION
Description of Assistance RELIEF FOOD DISTRIBUTION: Each of the 20,000 families will receive food rations for 15 days consisting of 15 kgs rice/pressed rice, 2 kgs molasses, 1.5 kg pulses, 1 kg salt and 100 gms of turmeric.
SHELTER PROVISION AND NON-FOOD ITEMS: 10,000families will be given one plastic sheet each while 20,000 families will receive 2 dhoties (men's wear), 2 sarees (women's wear), 2 blankets
India – West Bengal Floods 6 ASIN-05 and 2 sets of children garments each.
MEDICAL COVERAGE: Medical camps will be organised in relief camps and other flood affected villages to treat common ailments particularly water borne diseases, respiratory tract infections, malaria etc. The programme will benefit approximately 40,000 people.
WATER AND SANITATION:100 semi-deep tubewells will be installed in 100 communities. In communities which are particularly vulnerable to flooding, the tube wells will have raised platforms above the known high flood level marks. Bleaching Powder, lime etc., will be used to sanitize the villages.
SHELTER REHABILITATION AND RECONSTRUCTION: House building assistance will include traditional building materials as well as R.C.C. Pillars for the superstructure to provide the houses greater capacity to withstand floods. Families will be able to use these materials to rebuild their flood damaged houses largely on their own.
Implementation LWS India personnel will move from relief camp to relief camp and/or marooned villages to distribute food aid, temporary shelter materials and other non-food items during the immediate crisis phase. House building materials will be distributed from distribution centres set up at vantage points. The beneficiary families will collect the materials from these distribution centres and transport them home and to building sites at their own cost. They will rebuild their houses with their own labour supplemented by some skilled labour in the form of masons for some of the more technical part of the work. The process of reconstruction and proper use of aid materials will be monitored by LWS India personnel and community leaders.
Materials for installation of tubewells will be transported by community representatives on their own to the villages from the road heads or stock yards. Communities will also be responsible to guard the materials in stock yards against pilferage. For installing tubewells, LWS India will hire skilled manpower locally.
The project will be implemented by a team of 28 LWS India regular personnel supported by 24 Volunteers. Temporary offices will be established in each of the proposed operational blocks and urban local body areas. Wherever possible LWS India will use office space provided free of cost by local NGO partners or government agencies. Where such facilities are not available, office space will be taken on rent for the duration of the project.
Procurement Materials required for the crisis as well as post-crisis phase will be procured in accordance with ACT/LWS India financial norms and procedures.
VII. PROJECT MANAGEMENT
Administration and Finance LWF India has 25 years of experience of planning, implementing and monitoring relief and rehabilitation projects. It has a well established internal administration comprising adequate personnel and financial and material management as well as reporting systems. LWS India Head Office in Calcutta, consisting of the director’s, finance, as well as disaster response unit offices will be responsible for overall administration of the project. The Emergency Officer, in his capacity as the head of the disaster response unit, will be directly responsible for overseeing this programme. At the
India – West Bengal Floods 7 ASIN-05 field level, project coordination units will be set up under project coordinators to plan, implement, monitor and report on the progress of the project.
Monitoring & Reporting Procedures Overall planning, monitoring and reporting of the programme will be done by LWS India Head Office. Head Office personnel will visit the project sites at regular intervals to monitor and guide the implementing personnel. In the field, the Project Coordination units, will supervise the programme implementation. Project personnel responsible for implementing activities at the village level will report on a weekly basis to the coordination units. The Project Coordination units will submit statistical and narrative reports, including financial and material utilisation reports to the LWS India Head Office on a monthly basis.
LWS India will submit reports to ACT Geneva as per reporting guidelines and schedule.
VIII. IMPLEMENTATION SCHEDULE
Crisis phase activities such as distribution of food, medicines and temporary shelter material have already been started from 25 September 2000 and are expected to be completed by the end of November 2000.
Post crisis phase activities will begin around mid-December, 2000 and is planned to be completed by end May 2001.
IX. COORDINATION
The relief and rehabilitation programme will be implemented in close coordination with the district administration and the representatives of the local self-government agencies. LWS India will also use its network of local partner NGOs to identify worst affected areas and coordinate distribution of relief and rehabilitation materials. A broad list of beneficiaries as well as sites for sinking tubewells will be provided by the respective district and local authorities while communities will be consulted to identify the worst affected areas and groups most in need of assistance.
India – West Bengal Floods 8 ASIN-05
X. APPEAL BUDGET
ACT/LWS ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget Budget Unit Units INR INR US$ Direct Assistance Crisis Phase Food Rice Kg 300,000 12.32 3,696,000 83,056 Molasses Kg 40,000 14.30 572,000 12,854 Pulses Kg 30,000 22.00 660,000 14,831 Salt Kg 20,000 5.50 110,000 2,472 Turmeric Kg 2,000 70.40 140,800 3,164 Sub total 5,178,800 116,378
Non Food Dhotis Piece 20,000 66.00 1,320,000 29,663 Sarees Piece 20,000 88.00 1,760,000 39,551 Blankets Piece 40,000 99.00 3,960,000 88,989 Children's garments Set 40,000 44.00 1,760,000 39,551 Plastic sheets Piece 10,000 275.00 2,750,000 61,798 Sub total 11,550,000 259,551
Health & Sanitation Bleaching powder Lumpsum 440,000 9,888 Essential medicine for 20,000 cases Set 20,000 44.00 880,000 19,775 Sub total 1,320,000 29,663
TOTAL CRISIS PHASE ASSISTANCE 18,048,800 405,591
Post Crisis Phase Drinking Water (Construction of semi-deep tubewells) Hand pumps Piece 100 4,224.00 422,400 9,492 Strainers Piece 200 492.80 98,560 2,215 Plug cutters Piece 100 70.40 7,040 158 4" pipes Meter 1,800 374.00 673,200 15,128 2" pipes Meter 4,000 132.00 528,000 11,865 1.25" pipes Meter 1,800 77.00 138,600 3,115 Sockets Piece 100 88.00 8,800 198 Sinking (labour) costs Lumpsum 836,000 18,787 Platform and Drains Lumpsum 279,400 6,279 Sub total 2,992,000 67,236
Shelter Reconstruction Pillars 11" Piece 12,000 242.00 2,904,000 65,258 Pillars 8" Piece 6,000 167.20 1,003,200 22,544 Bamboo 40" Piece 37,500 45.76 1,716,000 38,562 Bamboo 25" Piece 30,000 26.40 792,000 17,798 Tiles Piece 750,000 3.52 2,640,000 59,326 Ridges Piece 60,000 5.72 343,200 7,712 Palmira wood Rft 975,000 3.52 3,432,000 77,124 Wooden doors Piece 1,500 836.00 1,254,000 28,180
Description Type of No of Unit Cost Budget Budget Unit Units INR INR US$ Cement Bag 3,000 165.00 495,000 11,124
India – West Bengal Floods 9 ASIN-05
Stone chips Cubic feet 22,500 22.00 495,000 11,124 Sand Cubic feet 15,000 7.92 118,800 2,670 Nails Lumpsum 198,000 4,449 Coal tar Lumpsum 198,000 4,449 Labour costs – masons & carpenters etc Lumpsum 910,800 20,467 Sub total 16,500,000 370,787
Transport, storage, handling and related costs Transport of local materials Lumpsum 836,000 18,787 Warehouse and storage Lumpsum 264,000 5,933 Sub Total 1,100,000 24,719
Personnel, administration & support costs Staff Salaries and Benefits Emergency Officer 25% Months 8 4,400 35,200 791 Field Coordinators 03 Months 8 34,980 279,840 6,289 Accountant 01 Months 8 8,800 70,400 1,582 Accounts Assist 03 Months 8 23,100 184,800 4,153 Store Keeper 01 Months 8 7,480 59,840 1,345 Social Workers 18 Months 8 114,840 918,720 20,645 Volunteers 24 Months 8 84,480 675,840 15,187 Support Staff 04 Months 8 24,200 193,600 4,351 Drivers 03 Months 8 7,425 59,400 1,335 Others Staff Travel - local Months 8 44,000 352,000 7,910 Telephone / Fax Months 8 16,500 132,000 2,966 Office Supplies Months 8 13,750 110,000 2,472 Office Rental Months 8 16,500 132,000 2,966 Vehicle Fuel & Maintenance Months 8 91,850 734,800 16,512 Promotion and Visibility lumpsum 198,000 4,449 Audit and Evaluation lumpsum 110,000 2,472 Sub Total 4,246,440 95,426
TOTAL APPEAL TARGET & EXPENDITURE 42,887,240 963,758
REQUESTED FROM ACT NETWORK US$ 963,758
Rate of Exchange: Budget: US$ 1 = INRupee 44.50
India – West Bengal Floods 10 ASIN-05
CASA PROPOSAL
I. REQUESTING ACT MEMBER INFORMATION
¨ Church’s Auxiliary for Social Action (CASA)
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
The relief programme will be implemented directly by CASA, with the assistance of local churches, government agencies and partner organisations.
CASA is registered as a Society under the Societies’ Registration Act XXI of 1860. Its members consist of 24 Protestant and Orthodox Churches in India and CASA functions as the only outreach arm of these Churches. As the Related Agency of the National Council of Churches in India, CASA is mandated to do relief work on behalf of all the Protestant Churches in India
CASA has a history of responding to emergencies and disasters since 1947. CASA’s response is regardless of considerations of caste, creed, language, ethnic origin or political affiliation. Operating on an all-India basis, CASA responds to 60-70 emergencies – both natural and man-made – per year. CASA has a decentralised disaster preparedness plan. This system has been created through the establishment of a wider and more effective infrastructure network and capacity building programme for CASA staff, representatives of Churches, and identified partner organisations, both at the disaster management and grassroots level, who can respond to a call for assistance at short notice, in consultation with and on behalf of the Churches in India. This network is backed by relief materials purchased and pre-stocked at CASA’s warehouses at strategic locations throughout the country. The quantum of relief material stored at these locations at any given time is determined on the basis of hazard mapping done by CASA, and is subject to constant review and update.
III. DESCRIPTION OF EMERGENCY SITUATION
Background Torrential rain all over West Bengal has created havoc. The resulting floods spread over 144 blocks and 37 municipalities, have washed away over five million houses in the state. The death toll has risen to 597, with 273 persons still reported missing. The state relief ministry has said the toll is likely to go up further, since many dead bodies could still be submerged and will be discovered only after the flood waters recede.
Many districts i.e. Murshidabad, Birbhum, Burdwan, Malda, Nadia, Hoogly, North 24 Parganas, Katwa and Dinajpur have been affected. The low pressure zone remains and according to weather forecasts, the rains are likely to continue for another few days.
Roads, railway tracks, electricity and telephone lines and other infrastructure have been severely damaged. The floods have swept away railway tracks and roads. Thousands of cattle and livestock are believed to have died. Large areas of farmland have been inundated. Many people are without food and adequate clothing. Government and district authorities are appealing to NGOs to provide immediate relief assistance.
The flood victims are currently deprived of the basic necessities of life. Thousands have lost all their belongings in the swirling flood waters and are faced with scarcity of food, clothing and household goods.
India – West Bengal Floods 11 ASIN-05
Our mandate binds us to respond to a calamity of such grim and extensive magnitude in a speedy and effective manner. The primary emphasis of our relief programme will be to provide the affected population with ready to eat food commodities, clothing, blankets and kitchen utensils.
These measures will be targeted at providing relief to the most marginalized and weakest sections of the society during this crisis phase.
Current Situation The worst affected districts are Birbhum and Murshidabad, where 200 and 184 people have been reported dead. Of 17 million people affected, 4.7 million are from Murshidabad and one million from Birbhum. According to the state relief ministry, about 3.4 million people in Nadia have been rendered homeless.
The state government has also issued a fresh warning to the Calcutta Municipal Corporation and the police, asking them to remain on high alert as high tide in the Hooghly threatened to overrun a large part of Calcutta.
The bad news for Calcuttans is that there will not be any respite from floods because of high tides in the Hooghly. They will continue till September 30. On September 29, the tide will begin at 0149 hrs IST but the highest tide will be experienced at 1352 hrs IST when it touches 6.6 metres.
Many low-lying areas of Calcutta were submerged on Wednesday night after the Hooghly experienced over six metres of high tides. The Railway Minister’s residence on the banks of Tolly canal, too wasn't spared; it remained in knee-deep water till Thursday morning. As per the state government, property worth Rs. 3089 crores has been damaged due to this flood. Rampurhat in Birbhum recorded the highest rainfall of 175 mm in 72 hours. Air dropping of relief supplies is continuing in Rampur Hat and all over in Murshidabad district. The Panagarh-Morigram Expresswaay, built at a cost of Rs125 crore and which had been thrown open only recently, has breached, snapping road links between Burdwan and Birbhum districts.
The flood situation in other districts is equally grim due to incessant rain and floods.
Key Problems and Issues
Personal belongings and utensils Many of the flood victims have lost almost all their personal belongings including clothing, blankets and kitchen utensils. It is imperative to provide at least these basic items to help the flood victims start on the path to recovery.
Food One of the primary requirements of the evacuated people is for ready to eat food commodities since they do not have food supplies or the means to prepare their own food in the camps and the arrangements made by the government are not adequate to meet the needs. It is therefore necessary to supplement these efforts.
Impact On Human Lives As stated earlier, millions of people have been affected and nearly 600 deaths have so far been reported. The sources of livelihood have been adversely affected and people belonging to backward and marginalized sections are the worst off having no fallback or resources. The depletion of family food and cash reserves and lack of employment opportunities is forcing the poor to borrow at exorbitant rates of
India – West Bengal Floods 12 ASIN-05 interest. The living conditions in the relief camps are appalling and people are not being provided with the basic necessities of life. It is essential for their survival and recovery that timely and precise relief is provided at this hour of need.
Description of Damages Vast areas of land have been submerged. Crops, rural and urban housing, roads, river/canal embankments and other infrastructure have been extensively damaged. Hundreds of thousands of people have had to undergo the agony of being displaced. Rural indebtedness is bound to increase as more and more people fall into the clutches of landlords and moneylenders due to their precarious financial condition.
Locations For Proposed Response It is proposed to take up the relief programme in the worst affected districts of Nadia, Murshidabad, Birbhum and North 24 Parganas.
CASA has worked extensively in the state of West Bengal among the poor and the marginalised groups of people and has the required capacity and infrastructure to implement a programme of this nature with the help of church, government and partner organisations.
IV. GOAL & OBJECTIVES
The goal is to mitigate the effects of the floods on the human population and putting them on the path of recovery.
Objectives The specific objectives of the project are: ¨ to provide clothing, blankets and kitchen utensils to the affected people ¨ to provide ready to eat food commodities to the affected people ¨ to reduce indebtedness of the vulnerable sections of society in the affected areas
Activities and Outputs ¨ Provision of clothing, blankets and kitchen utensils to 10000 families. ¨ Provision of food commodities to 10000 families.
V. BENEFICIARY INFORMATION
CASA will be targeting 10000 of the most affected families. Priority will be given to the most vulnerable sections among those affected such as women, children the aged, scheduled tribe and scheduled caste categories who are generally agricultural labourers, share croppers or small farmers comprising the bulk of the poor and the marginalised sections of Indian society.
Criteria Utilized for Beneficiary Selection It will be ensured that each family falls into the criteria of Scheduled Caste, Scheduled Tribe agricultural labourers, or small and marginal farmers. Preference will also be given to women headed households, the handicapped and families with acute illness.
India – West Bengal Floods 13 ASIN-05
VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Description of Assistance The distribution of relief sets will focus on providing each family with essential items of clothing, a blanket and a set of kitchen utensils. Each family will receive a saree (womens attire), a dhoty (mens attire), one acrylic handloom blanket and a set of 9 pieces of kitchen utensils. 10,000 such sets will be distributed.
The food commodity packets given to each family will consist of 7.5 kgs. of pressed rice and 1.5 kgs of jaggery. 10,000 such packets will be distributed.
Implementation CASA will be the main implementer and will be directly responsible to the resource sharing partners in all respects. CASA will implement the programme and do periodic reporting on the progress of the programme. All finances will be received and accounted for by CASA.
The staff of CASA and volunteers from church and partner organisations will be used for organising the various activities.
Transition From Emergency CASA and its partner organisations are already engaged in long-term development programmes in these areas. The support provided through this intervention will reduce the negative impact of floods on the ongoing development work and the forward integration will be smooth as the organisations have resources for long-term interventions.
VII. ADMINISTRATION, FINANCE, MONITORING & REPORTING
Project Administration CASA has worked in the area of disaster management and response for 52 years and its long experience handling flood relief programmes in the past will form a platform of knowledge and experience for implementing the proposed flood relief programme.
The CASA Director is coordinating the overall operation from Delhi, in which he is being assisted by his staff at the head quarters level, which includes expertise in disaster response, logistics and emergency communications. The co-ordination at the state level is with the East Zone office of CASA. Co-ordination, monitoring, consolidation of reports and accounting will be the main functions of this co-ordinating office.
At the field level the team led by the Additional Emergency Officer of the East Zone will be responsible for the implementation of the project in the selected areas.
Project Finance Management and Controls The overall financial management and control will be with the CASA Headquarters. At the State level it will rest with the Chief Zonal Officer of CASA's East Zone office.
The Zonal office of CASA has the requisite infrastructure and personnel for implementation of the programme with the assistance of the church and partner organisations and for continuous monitoring of the programme at the field level. The concerned officers will ensure that proper procedures and accounting systems are being followed.
The field team will report to the Chief Zonal Officer who in turn will consolidate all reports and accounts
India – West Bengal Floods 14 ASIN-05 and submit the same to the Headquarter.
Preparation of the consolidated financial report of the project and the final audit of the account would be done at the headquarters level.
Monitoring & Reporting Monitoring of the project would be done through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries. CASA and its partners will ensure the active involvement and participation of the beneficiaries in the implementation and monitoring of the project activities.
Progress reports will be prepared on a regular basis and submitted to ACT Geneva as per schedule and guidelines.
VIII. IMPLEMENTATION TIMETABLE
The total project duration will be 30 days from its inception.
IX. COORDINATION
CASA head quarter will be constantly in touch with ACT. CASA is also in contact with Lutheran World Service – India for clear demarcation of areas. Linkages with development actors working within the project area pre-exist based on CASA's prior activities and NGO partnerships in the area. CASA will be working in collaboration with other NGOs for ensuring coordinated implementation of its programmes.
In this respect a committee will be formed to co-ordinate and monitor the activities which shall be undertaken, a CASA Co-ordination Committee is proposed with the following representatives: ¨ 2 representatives from CASA (1 from the zonal office and 1 from the Field Level Office) ¨ 1 Representative from the Churches ¨ 1 Representative from Local NGOs ¨ 1 Representative from the Government (preferably B.D.O. of the Block) CASA East zone office will be responsible for liaison and co-ordination with the Government, Local NGOs, Management of the relief programme, accounts, distribution of relief materials and implementation of other relief activities.
India – West Bengal Floods 15 ASIN-05
X. BUDGET
ESTIMATED EXPENDITURE CASA
Description Type of No of Unit Cost Budget Budget Unit Units Rupees Rupees US$ Direct Asssistance Crisis Phase Food Rice Kg 75,000 12.50 937,500 21,067 Brown suger (jaggery) Kg 15,000 14.00 210,000 4,719 Polybags for packing Numbers 10,000 10.00 100,000 2,247 Sub total 1,247,500 28,034
Non Food Aluminium utensils Set 10,000 165.00 1,650,000 37,079 Saree Numbers 10,000 85.00 850,000 19,101 Dhoti Numbers 10,000 65.00 650,000 14,607 Acrylic blankets Numbers 10,000 100.00 1,000,000 22,472 Polybags for packing Numbers 10,000 10.00 100,000 2,247 Sub total 4,250,000 95,506 TOTAL DIRECT ASSISTANCE 5,397,500 121,292
Transport, Storage, Warehousing & Handling Truck rental & related costs for material transport Truck 15 15,000.00 225,000 5,056 Sub total 225,000 5,056
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT COSTS Salaries & benefits Field Staff (10) Month 1 60,000.00 60,000 1,348 Honorarium for 20 volunteers Month 1 40,000.00 40,000 899 Travel Local and Regional travel Month 1 300,000.00 300,000 6,742 Hotel accomm.10 staff members & 20 volunteers Month 1 180,000.00 180,000 4,045 Office operations Telephone and Fax Month 1 15,000.00 15,000 337 Vehicle Operations Fuel and maintenance charges Month 3 5,000.00 5,000 112 Other Administrative / Support Costs Reporting, Promotion & Visibility Month 1 30,000.00 30,000 674 Sub total 630,000 14,157
AUDIT & EVALUATION Audit of ACT Funds Month 1 5,000.00 5,000 112 Sub total 5,000 112
TOTAL EXPENDITURE 6,357,500 142,865
BALANCE REQUESTED 142,865
Exchange Rate (Local Currency : 1USD) 44.50