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Joint STA and SSG Board Meeting Agenda

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Joint STA and SSG Board Meeting Agenda SunLine Transit Agency/ SunLine Services Group July 28, 2021 12:00 p.m. Joint Regular Meeting of the SunLine Transit Agency & SunLine Services Group Board of Directors Regular Board of Directors Meeting ***************** VIA VIDEOCONFERENCE Pursuant to California Governor Newsom’s Executive Orders N-25-20 issued on March 4, 2020 and N-29-20 issued on March 18, 2020, the Board of Directors regular meeting will be conducted remotely through Zoom. Please follow the instructions below to join the meeting remotely. INSTRUCTIONS FOR ELECTRONIC PARTICIPATION Join Zoom Meeting - from PC, Laptop or Phone https://us02web.zoom.us/j/86053170326 Meeting ID: 860 5317 0326 Teleconference Dial In 888-475-4499 (Toll Free) Conference Number: 860 5317 0326 One tap mobile +16699009128,,86053170326# Phone controls for participants: The following commands can be used on your phone’s dial pad while in Zoom meeting: • *6 - Toggle mute/unmute • *9 - Raise hand For members of the public wishing to submit comment in connection with the Board Meeting: all public comment requests need to be submitted via email to the Clerk of the Board at [email protected] prior to July 27, 2021 at 5:00 p.m. with your name, telephone number and subject of your public comment (agenda item or non-agenda item). Members of the public may make public comments through their telephone or Zoom connection when recognized by the Chair. If you send written comments, your comments will be made part of the official record of the proceedings and read into the record. ***************** SUNLINE TRANSIT AGENCY/ SUNLINE SERVICES GROUP PAGE 2 BOARD OF DIRECTORS MEETING JULY 28, 2021 ITEM RECOMMENDATION In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at SunLine Transit Agency’s Administration Building, 32505 Harry Oliver Trail, Thousand Palms, CA 92276 and on the Agency’s website, www.sunline.org. In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at (760) 343- 3456 if special assistance is needed to participate in a Board meeting, including accessibility and translation services. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting. ITEM RECOMMENDATION 1. CALL TO ORDER 2. FLAG SALUTE 3. ROLL CALL 4. PRESENTATIONS a) Operations Building Video Unveiling (Staff: Performance & Marketing Departments) 5. FINALIZATION OF AGENDA 6. APPROVAL OF MINUTES – APPROVE JUNE 23, 2021 JOINT BOARD MEETING (PAGE 6-9) 7. PUBLIC COMMENTS RECEIVE COMMENTS NON AGENDA ITEMS Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person’s presentation is limited to a maximum of three (3) minutes. 8. BOARD MEMBER COMMENTS RECEIVE COMMENTS 9. CONSENT CALENDAR RECEIVE & FILE All items on the Consent Calendar will be approved by one motion, and there will be no discussion of individual items unless a Board Member requests a specific item be pulled from the calendar for separate discussion. The public may comment on any item. SUNLINE TRANSIT AGENCY/ SUNLINE SERVICES GROUP PAGE 3 BOARD OF DIRECTORS MEETING JULY 28, 2021 ITEM RECOMMENDATION 9a) Checks $1,000 and Over Report for May 2021 (PAGE 10-13) 9b) Credit Card Statement for May 2021 (PAGE 14-25) 9c) Monthly Budget Variance Report for May 2021 (PAGE 26-31) 9d) Contracts Signed in Excess of $25,000 for June 2021 (PAGE 32-33) 9e) Union & Non-Union Pension Investment Asset (PAGE 34-42) Summary May 2021 9f) Ridership Report for June 2021 (PAGE 43-47) 9g) SunDial Operational Notes for June 2021 (PAGE 48-50) 9h) Metrics for June 2021 (PAGE 51-67) 9i) Quarterly Capital Projects Update for 2nd Quarter (PAGE 68-71) Calendar Year 2021 9j) Board Member Attendance for June 2021 (PAGE 72-73) 9k) SSG/SRA Checks $1,000 and Over Report for (PAGE 74-75) May 2021 9l) SSG Monthly Budget Variance Report for (PAGE 76-78) May 2021 9m) Taxi Trip Data – June 2021 (PAGE 79-80) 10. RATIFICATION OF PROVISIONAL COMMITTEE APPROVE APPOINTMENTS (PAGE 81-83) (Glenn Miller, Chairman of the Board) 11. RATIFICATION OF CORONAVIRUS AID, RELIEF, AND APPROVE ECONOMIC SECURITY (CARES) ACT CLAIM (PAGE 84-85) (Chair of Finance/Audit Committee; Staff: Luis Garcia, Chief Financial Officer) 12. AD HOC LEGAL SERVICES COMMITTEE AUTHORITY APPROVE AND CONTRACT EXTENSION (PAGE 86) (Chair of Finance/Audit Committee; Staff: Luis Garcia, Chief Financial Officer) 13. RATIFICATION OF TIMEKEEPING SOFTWARE APPROVE INTEGRATION AGREEMENT (PAGE 87) (Chair of Finance/Audit Committee; Staff: Luis Garcia, Chief Financial Officer) 14. AGREEMENT FOR FOUR (4) H2RIDE HYDROGEN APPROVE FUEL CELL SHUTTLE BUSES (PAGE 88-89) (Chair of Finance/Audit Committee; Staff: Rudy Le Flore, Chief Project Consultant) SUNLINE TRANSIT AGENCY/ SUNLINE SERVICES GROUP PAGE 4 BOARD OF DIRECTORS MEETING JULY 28, 2021 ITEM RECOMMENDATION 15. SUPPORT WARRANTY AND LICENSE AGREEMENT APPROVE WITH AVAIL TECHNOLOGIES, INC. (PAGE 90) (Chair of Finance/Audit Committee; Staff: Vanessa Mora, Deputy Chief Safety Officer) 16. REVIEW DECLARATION OF EMERGENCY BY THE APPROVE BOARD OF DIRECTORS (PAGE 91-95) (Chair of Board Operations Committee; Staff: Eric Vail, General Counsel and Lauren Skiver, CEO/General Manager) 17. APPROVE DISADVANTAGED BUSINESS ENTERPRISE APPROVE (DBE) PARTICIPATION GOAL AND PROGRAM UPDATE (PAGE 96-247) (Chair of Board Operations Committee; Staff: Tina Hamel, Chief of Compliance/Labor Relations (DBELO/EEO)) 18. RESPONSE TO PUBLIC COMMENT FROM INFORMATION JUNE 23, 2021 (PAGE 248-249) (Staff: Vanessa Mora, Deputy Chief Safety Officer and Pete Gregor, Chief Safety Officer) 19. CENTRAL AND WEST COACHELLA VALLEY TRANSIT INFORMATION CONNECTIVITY TO 10 COMMUTER LINK SERVICE – (PAGE 250-269) ALTERNATIVES ANALYSIS (AA) (Chair of Strategic Planning & Operational Committee; Staff: Rohan Kuruppu, Chief Planning Consultant) 20. GENERAL COUNSEL’S REPORT 21. CEO/GENERAL MANAGER’S REPORT 22. CLOSED SESSION a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation Pursuant to Government Code section 54956.9(d)(2) One (1) matter b) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code section 54957.6 Agency designated representatives: Lauren Skiver, CEO/GM SunLine, Eric Vail, General Counsel, Burke Williams Sorensen, LLP Employee organizations: Teamsters Local 1932 and Amalgamated Transit Union Local 1277 SUNLINE TRANSIT AGENCY/ SUNLINE SERVICES GROUP PAGE 5 BOARD OF DIRECTORS MEETING JULY 28, 2021 ITEM RECOMMENDATION 23. NEXT MEETING DATE September 22, 2021 at 12 p.m. 24. ADJOURN SUNLINE TRANSIT AGENCY/ SUNLINE SERVICES GROUP BOARD OF DIRECTORS MEETING - MINUTES ITEM 6 JUNE 23, 2021 MINUTES Joint SunLine Transit Agency/SunLine Services Group Board of Directors Meeting June 23, 2021 A joint regular meeting of the SunLine Transit Agency and SunLine Services Group Board of Directors was held at 12:00 p.m. on Wednesday, June 23, 2021 via Zoom videoconference, pursuant to paragraph 3 of Executive Order N-20-29. 1. CALL TO ORDER The meeting was called to order at 12:00 p.m. by Chairperson Robert Radi. 2. FLAG SALUTE Board Vice-Chair Miller led the pledge of allegiance. 3. ROLL CALL Members Present: Robert Radi, Chair, SunLine Agency Board Member, City of La Quinta Glenn Miller, Vice-Chair, SunLine Agency Board Member, City of Indio Raymond Gregory, SunLine Agency Board Member, City of Cathedral City Denise Delgado, SunLine Agency Board Member, City of Coachella Russell Betts, SunLine Agency Board Member, City of Desert Hot Springs Donna Griffith, SunLine Agency Board Member, City of Indian Wells Kathleen Kelly, SunLine Agency Board Member, City of Palm Desert Lisa Middleton, SunLine Agency Board Member, City of Palm Springs Charles Townsend, SunLine Agency Board Member, City of Rancho Mirage Supervisor V. Manuel Perez, SunLine Agency Board Member, County of Riverside 4. PRESENTATIONS No separate presentations apart from agendized items. 5. FINALIZATION OF AGENDA No changes to the agenda. 6. APPROVAL OF MINUTES FOR JOINT STA/SSG MAY 26, 2021 BOARD MEETING Board Member Gregory moved to approve the minutes of the May 26, 2021 Board meeting. The motion was seconded by Board Member Kelly. The motion was approved by a unanimous vote of 10 yes; 0 no; 0 abstain Page 6 of 269 SUNLINE TRANSIT AGENCY/ SUNLINE SERVICES GROUP BOARD OF DIRECTORS MEETING - MINUTES JUNE 23, 2021 7. PUBLIC COMMENTS One (1) public comment on non-agenda items was made by Anthony Garcia. 8. BOARD MEMBER COMMENTS Board Member comments were made by: Supervisor V. Manuel Perez, County of Riverside Board Member Griffith, City of Indian Wells 9. CONSENT CALENDAR Board Member Townsend moved to approve the consent calendar. The motion was seconded by Board Member Betts. The motion was approved by a unanimous vote of 10 yes; 0 no; 0 abstain 10. FOURTH AMENDMENT TO THE CEO/GM EMPLOYMENT AGREEMENT Finance/Audit Committee Chair Middleton reported that this item was brought to the committee and they unanimously approved the item. SunLine Transit Agency Board Member Middleton moved to approve the Fourth Amendment to the CEO/GM Employment Agreement. The motion was approved by a unanimous vote of 10 yes; 0 no; 0 abstain 11. ADOPTION OF THE FY22 OPERATING AND CAPITAL BUDGET Finance/Audit Committee Chair Middleton reported that this item was brought to the committee and they unanimously approved the item.
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