Tuesday, March 7, 2017

NOTICE OF REGULAR SESSION, EXECUTIVE SESSION AND WORK SESSION OF THE COCONINO COUNTY BOARD OF SUPERVISORS AND BOARD OF DIRECTORS OF THE KACHINA VILLAGE IMPROVEMENT DISTRICT

PURSUANT TO A.R.S. § 38-431.02

10:00 a.m. – Regular Session Executive Sessions immediately following 1:15 p.m. – Work Session

First Floor Conference Room Executive Sessions held in the Second Floor Conference Room 219 E. Cherry Ave. Flagstaff

The Board may change the order of the agenda at the time of convening the meeting or at any time during the meeting. Members of the Board of Supervisors will attend either in person or by telephone conference call. Work sessions and regular meetings are open to the public. Persons with a disability may request a reasonable accommodation by contacting the Clerk of the Board of Supervisors Office at 928-679-7144. Requests should be made as early as possible to allow time to arrange the accommodation.

Notice of Option to Recess in Executive Session

Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Board of Supervisors and to the general public that, at this meeting, the Board of Supervisors may vote to recess into Executive Session, which will not be open to the public, with the County’s attorneys for legal advice and discussion on any item listed on the following agenda, pursuant to A.R.S. § 38-431.03 (A) (3).

Call to the Public for items not on the Agenda

After the pledge of allegiance, the Chairman will call on members of the public to speak on any item or area of concern not listed on the agenda. Items presented during the Call to the Public portion of the Agenda cannot be acted on by the Board of Supervisors. Individual Supervisors may ask questions of the public, but are prohibited by the Open Meeting law from discussing or

1 considering the item among themselves until the item is officially placed on the Agenda. Individuals are limited in their presentations.

Consent Agenda

All matters under Consent Agenda are considered by the Board of Supervisors to be routine and will be enacted by a single motion. If discussion is desired on any particular consent item that item will be removed from the consent agenda and will be considered separately.

Speaking During a Public Hearing

After staff and applicant presentations for specific public hearing items, the Chairman will open the public hearing and ask for comments from the public. Those who fill out a speaker's form will be called on first. You do not need to fill out a speaker's form to speak.

As a reminder, if you are carrying a cell phone, computer, two-way radio, or other sound device, we ask that you silence it at this time to minimize disruption of today’s meeting.

Regular Meeting: ence it at this time to minimize disruption of today’s meeting. Call to Order:

Pledge of Allegiance:

Call to the Public:

Board of Supervisors Consent Agenda:

1. Approve the minutes from the Board of Supervisors’ meetings held on February 7, 2017 and February 14, 2017.

2. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.

Run Date Warrant Numbers Computer Register Totals 02/09/17 91705287-91705454 $275,907.14 02/09/17 EFT 6622-6665 $55,714.63 02/16/17 91705455-91705653 $2,107,125.82 02/16/17 EFT 6666-6739 $164,376.56

2 3. Approve Community Grant Funding from District 1 in the amount of $750.00 and District 4 in the amount of $250.00 to the Hopi School for Phase II of the "Rainbow de Rio Mosaic Project". Board of Supervisors

4. Approve Resolution 2017-17, authorizing the Arizona Attorney General’s Office to provide representation of Coconino County in the case of Sunrun Inc. v. ADOR et al. (TX2017-000450), which is a tax appeal of valuation of centrally valued property. County Attorney

5. Approve the on-call appointment of Charles Adornetto, Christine M. Brown, Thomas Chotena, Charles Davies, Donald P. Frame, Michael Goimarac, Howard Grodman, Jared Holland, Gerald D. McCafferty, Margaret A. McCullough, Rebecca Plevel, Michelle Ratner, Ted S. Reed, Susan Slasor, James Speed, Joshua Steinlage, and Robert B. Van Wyck as Judge Pro Tempore for Superior Court in Coconino County, for the term of July 1, 2017 through June 30, 2018 (FY18). Courts

6. Approve a Fiscal Year 2017 (FY17) Page Justice Remodel budget expenditure amendment and corresponding budget allocation in the amount of $173,000. Facilities

7. Approve the reappointment of Carol Glassburn, District 3, to the Coconino County Parks and Recreation Commission, for a term commencing 2017 and ending 2022. Parks and Recreation

8. Approve Amendment Two of the Agreement with C and E Paving & Grading LLC for the “CMAR Pavement Preservation (Chip Seal Project) through 2018”, for the construction phase of the project for FY2017 with the Guaranteed Maximum Price of $2,391,819.00. Public Works

9. Approve the purchase of two 2017 Chevrolet 3500 Cab & Chassis under State Contract No. ADSPO14-063243 from Courtesy Chevrolet in the amount of $67,591.62. Public Works

10. Approve the purchase of three 2017 Ford Explorers under State Contract No. ADSPO12-016671 from San Tan Ford in the amount of $89,830.11. Public Works

11. Approve the purchase of one new 2017 Caterpillar Skid Steer Loader with accessories and trailer under City of Tucson Contract No. 120377 from Empire Southwest LLC, in the amount of $94,134.28. Public Works

12. Approve the purchase of three 2017 Chevrolet pickup trucks under State Contract No. ADSPO12-016667 from Courtesy Chevrolet in the amount of $88,804.75. Public Works

3 13. Approve IGA/JPA 17-0006306-I with the State of Arizona to provide safety improvements to Kachina Trail Road in Kachina Village, with a total cost of construction in the amount of $1,378,579 and County contribution of $78,579. Public Works

Action Items:

14. Consideration, discussion and possible approval of a settlement via stipulated judgment in Black v. Coconino County (ST2016-000070), with direction authorizing the County Attorney to sign and file the proposed draft Stipulated Judgment with the Arizona Tax Court on the County's behalf and, directing the Assessor and Treasurer to comply with the terms of this judgment upon receipt of a copy signed by the Court. County Attorney

Executive Session:

15. Discussion, consultation and possible direction to attorneys regarding settlement negotiations and/or litigation management of the Tax Court valuation appeal, D and S Gardner LLC (CV2016-00524). Pursuant to A.R.S. §§ 18-431.03(A)(3) & (4) the Board may enter executive session for discussion and legal advice. County Attorney

16. Discussion of the Reimagined Facilities Master Plan. The Board of Supervisors may convene in executive session pursuant to Ariz. Rev. Stat. -38-431.03 (A) (7) to discuss or consult with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property. Facilities

Break

Work Session – 1:15 p.m.:

The Board will resolve as the Kachina Village Improvement District Board of Directors.

17. Presentation and discussion on the process used to analyze and prepare KVID's pending Rate Study. KVID

The Board will resolve as the Board of Supervisors.

18. Presentation and discussion on the NAIPTA's Coconino County Taxi Vouchers. Public Affairs

19. Discussion on Public Works Department's community cleanup voucher. Public Works

4 20. Presentation and discussion on proposed revisions to the Code Enforcement Ordinance. Community Development

21. Roundtable: To be discussed (Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon) • Planning Calendar for 2017 • Future Agenda Items • State and Federal Legislation • County Supervisors Association (CSA) Update • National Association of Counties (NACo) Update • County Manager’s Report • Chair’s Report Reports from Supervisors - (Updates on new projects, district budgets, requests for services and initiatives, updates from County staff) o District 1 – Supervisor Art Babbott o District 2 – Supervisor Elizabeth Archuleta o District 3 – Supervisor Matt Ryan o District 4 – Supervisor Jim Parks o District 5 – Supervisor Lena Fowler

Adjourn:

CERTIFICATION OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at the Coconino County Administration Building, 219 East Cherry Avenue, Flagstaff, Arizona, on this Date: ______at ______am / pm (circle one) in accordance with the statement filed by the Coconino County Board of Supervisors with the Clerk of the Board. Dated this ______day of ______, 2017.

______Wendy Escoffier, Clerk of the Board

5 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Wendy Escoffier, Clerk of the Board

SUBJECT: Approve the minutes from the Board of Supervisors’ meetings held on February 7, 2017 and February 14, 2017.

RECOMMENDED MOTION:

Approve or move to amend any portion of the minutes.

BACKGROUND:

The Board of Supervisors held meetings on February 7, 2017 and February 14, 2017. Minutes are required to be prepared for each meeting.

ALTERNATIVES:

Approve or move to amend any portion of the minutes.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENTS:

Document Name 2 - Supporting Document - FEBRUARY 7, 2017 - REGULAR SESSION MINUTES - 2/13/2017 3 - Supporting Document - FEBRUARY 7, 2017 - EXEC/WORK SESSION MINUTES - 2/13/2017 4 - Supporting Document - FEBRUARY 14, 2017 - EXECUTIVE/WORK SESSION MINUTES - 2/17/2017 5 - Supporting Document - FEBRUARY 14, 2017 - REGULAR SESSION MINUTES - 3/1/2017

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OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS AND THE BOARD OF DIRECTORS OF THE COCONINO COUNTY PUBLIC HEALTH SERVICES DISTRICT

REGULAR SESSION MINUTES

February 7, 2017

10:00 a.m. – Regular Session

First Floor Conference Room 219 E. Cherry Ave.

Roll Call:

Present: Chairwoman Elizabeth C. Archuleta, Vice Chair Matt Ryan, Supervisor Art Babbott, Supervisor Jim Parks and Supervisor Lena Fowler.

Also Present: County Manager Cynthia Seelhammer, Deputy County Manager Mike Townsend, Deputy County Manager Neal Young, Deputy County Attorney Rose Winkeler, Clerk of the Board of Supervisors Wendy Escoffier and Recording Specialist Valerie Webber.

Chairwoman Archuleta called the meeting to order at 10:02 a.m. and led the pledge of allegiance.

Call to the Public:

1. Introduction of United Way of Northern Arizona Launch Flagstaff Program.

Presenter: United Way CEO Steve Peru.

PowerPoint: Expect More Arizona – Advancing World-Class Education.

Mr. Steve Peru addressed the Board to present Un ited Way’s newest initiative titled Launch Flagstaff. He introduced Jen Hernandez and Paul Kulpinski and presented statements regarding the mission and purpose of student success and collective impacts. Launch Flagstaff is a collaboration of investors and community members.

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Northern Arizona Community Mobilizer for Expect More Arizona, Jen Hernandez, addressed the Board and provided a PowerPoint presentation that gave an overview of the purpose of Expect More Arizona, its Arizona Education Progress Meter and how it is used to track and set goals related to educational credentials. The goal is that by 2030 60% of adults in Arizona will have some type of secondary education or degree.

Director of Launch Flagstaff, Paul Kulpinski, stated Launch Flagstaff was founded to address issues facing the education system that require a community wide effort to create a culture that provides world class education for children from birth throughout their career. It was also founded with the idea of moving educational outcome from framework through shared accountability. It started through an initiative through United Way and a partnership of stakeholders. Five goals were identified in the program: Kindergarten readiness, 3rd grade reading proficiency, 8th grade math proficiency, increased graduation rate and increase enrollment in college or technical training. He expressed the desire for the County to partner with the Launch Flagstaff Program, by having representation on the Launch Flagstaff meeting council.

Ms. Hernandez and Mr. Kulpinski answered questions asked by individual Board members related to the benchmarks and time period for the County to see implemented strategies and, how they intend to partner with rural schools.

Mr. Peru noted the initial funding was focused on Flagstaff but it is a goal to expand to rural schools.

Individual Board members conveyed their appreciation of the Launch Flagstaff Program and efforts being made to address the issue of education.

Recognition:

2. Recognize artist Dawn Sutherland for loaning artwork to display in the Board of Supervisors meeting room.

Chairwoman Archuleta introduced artist Dawn Sutherland, whose art has been displayed in the Board’s conference room since August 2016. She thanked her for her beautiful artwork and extended the Board’s appreciation for her lending her artwork for display.

Ms. Sutherland addressed the Board and provided a history of when and how she began to paint.

Chairwoman Archuleta read a Certificate of Appreciation from the Board into the record and presented same to Ms. Sutherland.

Individual Board members expressed their appreciation of Ms. Sutherland allowing her artwork to be displayed.

The Board and Ms. Sutherland posed for a photo opportunity.

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Board of Supervisors Consent Agenda:

Motion: Approve consent agenda Items 3 through 10 with Item 8 separated, Action: approve, Moved by: Supervisor Jim Parks, Seconded by: Supervisor Lena Fowler. The motion passed unanimously.

3. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.

Run Date Warrant Numbers Computer Register Totals 1/19/17 91704858-91705010 $1,255,415.14 1/19/17 EFT 6513-6553 $124,938.17 1/26/17 91705011-91705120 $227,219.65 1/26/17 EFT 6554-6581 $109,028.13

4. Approve Resolution 2017-13 to correct the tax roll as noted on the Tax Roll Correction Summary dated January 12, 2017. Assessor

5. Adopt Resolution 2017-15 allowing Coconino County Community Services to apply for FY17 Community Development Grant Funds (CDBG) in order to provide individuals and/or families residing in the City of Flagstaff with housing assistance (eviction prevention, move-in assistance, and mortgage assistance). Community Services

6. Approve the Memorandum of Agreement between the Coconino County Board of Supervisors and the Coconino County Recorder to allow the Recorder's Office to provide Election Services. County Manager

Chairwoman Archuleta wanted to clarify for the record that the amount associated with this item is $15,000 as there was an error in the staff report.

7. Approve the appointment of Rebecca Plevel and Jared Holland as Justice of the Peace Pro Tempore, from January 23, 2017 to June, 30, 2017, for court coverage on an as-needed basis. Courts

8. Separated: Approve a Lease Agreement between Coconino County and Flagstaff Arts Council (FAC) for the Coconino Center for the Arts through June 30, 2021 as a contribution from Coconino County to FAC with a total value of $180,000 per year. Facilities

Supervisor Babbott requested clarification of operation and management costs and of past and future capital repair and replacement costs.

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Facilities Director Sue Brown noted operational and management costs are less than $10,000; she will confirm the annual average expenditures. Capital repair and replacement concerns are an upgrade to the gallery lighting system, carpet removal, minor gutter work and concrete.

Director Brown and the Board further conferred regarding concerns over the length and terms of the lease with Flagstaff Arts Council.

Deputy County Attorney Rose Winkeler provided clarification of the current lease terms.

Motion: Table Item #8, to the next meeting, February 14, 2017; Lease Agreement between Coconino County and Flagstaff Arts Council (FAC) for the Coconino Center for the Arts through June 30, 2021 Action: approve, Moved by: Supervisor Lena Fowler, Seconded by: Supervisor Jim Parks. The motion passed unanimously.

9. Approve a Special Warranty Deed between Coconino County as Grantor and the State of Arizona, by and through its Department of Transportation as Grantee, for approximately 1,167 square feet along the southeastern property line of the County’s property at 2500 North Fort Valley Road (APN 102-03-001C). Facilities

10. Approve the revised 2017 Annual Operating and Financial Plan with the USDA, Forest Service Coconino and Kaibab National Forests and Modification 007 to the master Cooperative Law Enforcement Agreement #12-LE-11030420-001 to increase the amount from $60,000 to $65,000 during the period of 01/01/17 to 12/31/17. Sheriff's Office

Motion: Resolve as the Health District Board of Directors, Action: approve, Moved by: Supervisor Art Babbott, Seconded by: Supervisor Matt Ryan. The motion passed unanimously.

Public Health District Consent Agenda:

Motion: Approve consent agenda Items 11 through 13, Action: approve, Moved by: Director Art Babbott, Seconded by: Director Lena Fowler. The motion passed unanimously.

11. Approve Intergovernmental Agreement No. ADHS17-132852, Amendment #1 in the amount of $8,172.00 between Arizona Department of Health Services (ADHS) and Coconino County Public Health Services District (CCPHSD) for the period of October 1, 2016 through September 30, 2021, to provide Commodity Supplemental Food Program (CSFP) services and Arizona Farmer's Market Nutrition Program (AzFMNP) services. Health District

12. Approve Contract No. ADHS 13-040497, Amendment #6 between the Arizona Department of Health Services (ADHS) and Coconino County Public Health Services District (CCPHSD), for the period of April 1, 2016 to March 31, 2017, to provide HIV Care and Services, including a budget expenditure increase of $74,943 and, the hiring of an additional 1.0 FTE Case Manager. Health District

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13. Approve FY17 IGA ADHS14-071555, Contract Amendment #3 between the Coconino County Public Health Services District (CCPHSD) and the Arizona Department of Health Services (ADHS) to submit Semi-Annual Activity Reports in accordance with the annual work plan to provide services related to the prevention and treatment of STDs. Health District

Motion: Resolve as the Board of Supervisors, Action: approve, Moved by: Director Art Babbott, Seconded by: Director Jim Parks. The motion passed unanimously.

Action Items:

14. Consideration, discussion and possible approval of a settlement via stipulated judgment in Sexton v. Coconino County (ST2016-000202), with direction authorizing the County Attorney to sign and file the proposed draft Stipulated Judgment with the Arizona Tax Court on the County's behalf and, directing the Assessor and Treasurer to comply with the terms of this judgment upon receipt of a copy signed by the Court. County Attorney

Deputy County Attorney Brian Furuya addressed the Board and advised this is an appeal of valuation to the Tax Court and County Assessor as entity that values the properties. A settlement has been proposed, the owners have been in contact with Community Development and, through efforts of the Assessor it has been determined that the property is unbuildable as it is in a floodplain, which caused the drastic difference in valuation.

He answered questions related to the determination that the property is unbuildable.

Motion: Approve a settlement via stipulated judgment in Sexton v. Coconino County (ST2016- 000202), with direction authorizing the County Attorney to sign and file the proposed draft Stipulated Judgment with the Arizona Tax Court on the County's behalf and, directing the Assessor and Treasurer to comply with the terms of this judgment upon receipt of a copy signed by the Court, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Jim Parks. The motion passed unanimously.

15. Consideration, discussion and possible approval of a settlement via stipulated judgment in Forest Deck House, LLC v. Coconino County (ST2016-000165), with direction authorizing the County Attorney to sign and file the proposed draft Stipulated Judgment with the Arizona Tax Court on the County's behalf and, directing the Assessor and Treasurer to comply with the terms of this judgment upon receipt of a copy signed by the Court. County Attorney

Deputy County Attorney Brian Furuya advised this is a small claims tax appeal and a se ttlement via stipulated judgement has been reached.

Motion: Approve a settlement via stipulated judgment in Forest Deck House, LLC v. Coconino County (ST2016-000165), with direction authorizing the County Attorney to sign and file the

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proposed draft Stipulated Judgment with the Arizona Tax Court on the County's behalf and, directing the Assessor and Treasurer to comply with the terms of this judgment upon receipt of a copy signed by the Court, Action: approve, Moved by: Supervisor Art Babbott, Seconded by: Supervisor Matt Ryan. The motion passed unanimously.

Public Hearing:

16. Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for a New Liquor License for Theresa June Morse, License #12033418 of Dellepiane at Hillside, located at 671 Hwy 179 E. Suite 1, Sedona, AZ 85004. Board of Supervisors

Presenter: Clerk of the Board Wendy Escoffier.

Clerk Escoffier provided a brief introduction of the request for a recommendation for an interim permit and person transfer of a liquor license. She advised that no comments were received after the required posting period of twenty days and, the only action to be taken in this matter is to make a recommendation to the AZ Department of Liquor Licenses and Control to approve the application.

Applicant Tomas Agostino noted this is his first business in Sedona and he is enthusiastic to be back in business.

Chairwoman Archuleta opened public comment; seeing none, public comment was closed.

Motion: Recommend that the AZ Department of Liquor Licenses approve the application, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Jim Parks. The motion passed unanimously.

Chairwoman Archuleta adjourned the Regular Session portion of the meeting at 11:01 a.m.

______Elizabeth C. Archuleta, Chairwoman

(SEAL) ATTEST:

______Wendy Escoffier, Clerk of the Board

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OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS AND THE BOARD OF DIRECTORS OF THE COCONINO COUNTY PUBLIC HEALTH SERVICES DISTRICT

WORK AND EXECUTIVE SESSION MINUTES

February 7, 2017

10:00 a.m. – Regular Session followed by Work and Executive Session 1:15 p.m. – Work and Executive Session continued

First Floor Conference Room Executive Sessions – Second Floor Conference Room 219 E. Cherry Ave.

Present: Chairwoman Elizabeth C. Archuleta, Vice Chair Matt Ryan, Supervisor Art Babbott, Supervisor Jim Parks and Supervisor Lena Fowler.

Also Present: County Manager Cynthia Seelhammer, Deputy County Manager Mike Townsend, Deputy County Manager Neal Young, Deputy County Attorney Rose Winkeler, Clerk of the Board of Supervisors Wendy Escoffier and Recording Specialist Valerie Webber.

Chairwoman Archuleta adjourned the Regular Session portion of the meeting and proceeded with Work and Executive Session items at 11:01 a.m. (See February 7, 2017 Regular Session Minutes).

Work Session:

17. Presentation and discussion regarding User Fees for Community Development and Public Health Services District. Finance

Presenter: Assistant Finance Director Megan Cunningham, Public Health Services Division Manager Randy Phillips and Community Development Director Jay Christelman.

February 7, 2017 – Executive and Work Session Minutes 1 Approved on March 7, 2017

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Assistant Director Cunningham noted on January 10th there was a public hearing where the Board of Supervisors adopted a revised User Fee Schedule that was implemented on February 1, 2017. There were four user fees from said schedule that needed to be corrected and brought back to the Board for discussion: commercial grading fees and subdivision inspection fees from Community Development and a fee for remodel or construct without approval and the dog license late fee from the Public Health Services District.

Health Department Division Manager Randy Phillips clarified that the department has been charging the mandatory $10.00 dog license late fee.

Community Development Director Jay Christelman clarified that the percentage of construction costs is based on only that elements of construction that the department would inspect.

Direction: Proceed to advertise the fees and bring back for final consideration and adoption.

Chairwoman Archuleta advised that the Board will move to the second floor conference room to address the executive session item at 11:15 a.m.

Executive Session:

18. Receive legal advice regarding the cellular towers and federal law. Pursuant to A.R.S. 38-431.03(A)(3), the Board may vote to go into executive session regarding this item. County Attorney

Deputy County Attorney Rose Winkeler recommended the Board enter executive session.

Motion: Enter executive session, Action: approve, Moved by: Supervisor Lena Fowler, Seconded by: Supervisor Jim Parks. The motion passed unanimously.

The Board entered executive session at 11:18 a.m.

Supervisor Babbott left the meeting at 12:02 p.m.

Chairwoman Archuleta adjourned executive session at 12:03 p.m.

Vice Chair Matt Ryan reconvened open session in the first floor conference room at 1:19 p.m.

Work Session – 1:15 p.m.:

19. Presentation and discussion with Parks and Recreation Commission regarding updates and plan. Parks and Recreation

Presenter: Deputy County Manager Neal Young.

PowerPoint: Coconino County Parks and Recreation Commission 2017 Annual Report and Plan.

February 7, 2017 – Executive and Work Session Minutes 2 Approved on March 7, 2017

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Deputy County Manager Neal Young addressed the Board and introduced members of the Parks and Recreation Commission that were present: Chair Mary Hendricks, Vice Chair Diane Lenz, Commissioners Heather Ainardi, Pam Foti, Brian Blue and Ellen Parish. He noted Commissioner Heather Ainardi would provide a presentation to the Board on the Commissions’ FY2017 goals.

Commissioner Ainardi presented a PowerPoint that provided information on the purpose of the Parks and Recreation Commission, highlights of projects that were accomplished in the past year and goals for FY2017 and FY2018 as a Commission. Some of the goals identified were: phased development of Fort Tuthill Snowplay, evaluation of planning strategies and methodologies, participation in the Master Plan process with staff and stakeholders and advocacy of Parks and Recreation.

Individual members of the Board expressed their appreciation of the work done by the Parks and Recreation Commission and the goals they have set for FY2017.

Commissioner Ainardi answered questions asked by individual Board members related to discussions that took place during a meeting with the City of Flagstaff Parks and Recreation Commission regarding open space and various matters such as connectivity with foot trails and, the Commission’s interest in vetting public private partnership opportunities.

Parks and Recreation Commission Vice Chair Diane Lenz addressed the Board regarding the future need to look at other communities in the County to see if they focus attention on open space.

Parks and Recreation Commission Chairwoman Mary Hendricks noted how wonderful the discussion was between the two Commissions with regards to open space. She added that the City’s Parks and Recreation Commission really targeted interest in connectivity of Fort Tuthill foot trails.

Individual Board members thanked the Commission for the work that they do as a valuable asset to the County.

Supervisor Fowler noted she is still trying to get people on behalf of District 5 to participate in the Parks and Recreation Commission meetings. She thanked the Commission for the time they dedicate.

Chairwoman Archuleta arrived at 1:36 p.m.

Supervisor Babbott noted one of the things previously discussed over the years between the Board and Commission was the reality of the costs of operation and management of resources of parks and buildings. He expressed interest in researching what other county partners may be able to assist in as far as maintenance in order to deliver services differently and more efficiently.

February 7, 2017 – Executive and Work Session Minutes 3 Approved on March 7, 2017

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Commissioner Blue noted there are tremendous opportunities in 3-P’s and partnerships for operations and management; he cited Snowplay as an example.

20. Presentation and discussion regarding a Public Private Partnership opportunity at Fort Tuthill County Park. Parks and Recreation

Presenter: Deputy County Manager Neal Young.

PowerPoint: Coconino County Parks and Recreation Public, Private Partnership Opportunity at Fort Tuthill County Park.

County Manager Seelhammer noted that staff was approached regarding a public private partnership opportunity for a western destination.

Deputy County Manager Young introduced Wes tern Destinations’ Representative’s Jim Brown, Don Murphy and Gregory Radcliff. He provided a PowerPoint presentation that highlighted the background of Western Destination’s 25 year history, their extensive work with non-profit groups and plans to provide a location up north. A map was displayed to reflect the intended location of their proposed park.

Western Destination Representative Jim Brown of P.O. Box 1105, Black Canyon City, 85324, provided the Board with highlights of how Western Destinations began 26 years ago. He noted their purpose was to provide opportunities to work with children. Their current group and team building events reflect and utilize all three cultures of the citizens of Arizona. Western Destinations is not only a horse operation, they provide corporate events, team building events and an outdoor theme park that bring children outdoors.

Mr. Murphy, Mr. Brown and the Board conferred regarding various elements and issues of the proposed public private partnership opportunity; including how they would intertwine with competing events at Fort Tuthill, amenities to be provided to a newly arrived guests, various horseback activities and how Fort Tuthill was chosen for the site versus other locations.

Mr. Murphy advised he believed the walking trail issue had already been mitigated; the road they are looking at is away from the walking trail.

Chairwoman Archuleta clarified that there is an RFP process that is required should the Board be interested in the public private partnership.

Deputy County Attorney Winkeler clarified that when providing county land for a private use, the options are to engage in either a license or a lease. She further clarified the process and purpose of an RFP.

Chairwoman Archuleta noted this matter should go before the Parks and Recreation for review and possible recommendation that the matter go out for an RFP if desired. She expressed her concerns regarding Native American or Hispanic experiences; they should be very authentic and not portray any stereotypes that are not welcome.

February 7, 2017 – Executive and Work Session Minutes 4 Approved on March 7, 2017

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Deputy County Manager Young, Construction Manager Jeff Stein and the Board conferred regarding planning in terms of trails for the 220 acres recently purchased by the County and how it may fit in with regards to trails and multiple uses moving forward.

Supervisor Babbott expressed issues of importance with respect to 3-P’s in moving forward; specifically utility metering, COLA’s and equity in revenue and operational cost sharing.

Supervisor Ryan noted that in moving forward the opportunity needs further vetting by staff and exploration of all of the potential issues.

Supervisor Parks presented statements regarding the need for cultural sensitivity.

Mr. Brown stated he is very sensitive to the authenticity of cultural experiences.

Supervisor Fowler felt this may be a good opportunity and expressed her concerns with the trails and infrastructure and public safety.

Direction: Pursue discussions with staff to work on the opportunity a little bit further; send to the Parks and Recreation Commission for review.

Chairwoman Archuleta called for a break at 2:47 p.m.

The Board moved to the second floor conference room to address the executive session at 2:55 p.m.

21. Discussion of the Request for Information on the Optimization of the Court Expansion Facility and Private Development Opportunities. The Board of Supervisors may convene in executive session pursuant to Ariz. Rev. Stat. -38- 431.03 (A) (7) to discuss or consult with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property. Facilities

Deputy County Attorney Rose Winkeler recommended the Board enter executive session.

Motion: Enter executive session, Action: approve, Moved by: Supervisor Art Babbott, Seconded by: Supervisor Lena Fowler. The motion passed unanimously.

The Board entered executive session at 2:58 p.m.

Chairwoman Archuleta adjourned executive session at 3:51 p.m.

Chairwoman Archuleta reconvened open session in the first floor conference room at 4:00 p.m.

February 7, 2017 – Executive and Work Session Minutes 5 Approved on March 7, 2017

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22. Roundtable: To be discussed (Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon)

County Manager Seelhammer provided a review of upcoming agenda items and possible quorums.

Public Information Officer Matt Rudig provided an update on federal and state legislation and bills that are being tracked on behalf of NACo and CSA.

Chairwoman Archuleta requested a discussion on an itinerary of upcoming legislative meetings on the next roundtable. She noted Supervisor Fowler wanted to have some meetings with Carlisle Begay, Liaison for Native American Communities and Affairs. In addition, the Board should have discussion on their position regarding the Navajo Generating Station.

PIO Rudig and the Board conferred regarding the Board’s position as to the BLM Planning 2.0 Rule and Fuel Tax ballot initiative; individual members presented their positions regarding same. Chairwoman Archuleta, Supervisor’s Babbott, Ryan and Fowler were in support of sending a letter to be shared with members of Congress in support of the BLM Planning 2.0 Rule. All of the Supervisors were in support a letter to weigh in on the Fuel Tax issue.

Supervisor Ryan requested the Board’s consideration of sending a letter to Senator McCain thanking him for removing the reversion clause for Camp Navajo that now allows for Camp Navajo to bring in private sector contractors. This item should be added to next week’s discussion.

Deputy County Attorney Rose Winkeler arrived at 4:13 p.m.

County Manager Seelhammer provided an update on the recent success of Snowplay and various other projects and activities. She noted she has a draft of the summary of the Board’s retreat for the Board’s review and approval and, that staff is reviewing record retention rules related to the keeping of live streaming meeting videos.

Supervisor Babbott requested a discussion session to address a policy on the records retention of live video streaming of BOS meetings.

Individual Board members provided informational updates to each other related to activities in their specific districts.

Supervisor Fowler noted the Navajo County Parks and Recreation will have a celebration on March 3rd.

There being no further discussion, Chairwoman Archuleta adjourned the meeting at 5:15 p.m.

February 7, 2017 – Executive and Work Session Minutes 6 Approved on March 7, 2017

1. | 03/07/2017 | Board Of Supervisors | Minutes 3/7/2017 Page 13 of 29

______Elizabeth C. Archuleta, Chairwoman

(SEAL) ATTEST:

______Wendy Escoffier, Clerk of the Board

February 7, 2017 – Executive and Work Session Minutes 7 Approved on March 7, 2017

1. | 03/07/2017 | Board Of Supervisors | Minutes 3/7/2017 Page 14 of 29

OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS AND THE BOARDS OF DIRECTORS OF THE COCONINO COUNTY FLOOD CONTROL DISTRICT, COCONINO COUNTY PUBLIC HEALTH SERVICES DISTRICT AND COCONINO COUNTY JAIL DISTRICT

EXECUTIVE AND WORK SESSION MINUTES

February 14, 2017

10:00 a.m. – Executive Session followed by Work Session 1:15 p.m. – Work Session continued 6:00 p.m. – Regular Session

Second Floor Conference Room (Executive Sessions) First Floor Conference Room 219 E. Cherry Ave. Flagstaff

Present: Chairwoman Elizabeth C. Archuleta, Vice Chair Matt Ryan, Supervisor Art Babbott, Supervisor Jim Parks and Supervisor Lena Fowler.

Also Present: County Manager Cynthia Seelhammer, Deputy County Manager Mike Townsend, Deputy County Manager Neal Young, Deputy County Attorney Rose Winkeler, Public Works Director Lucinda Andreani, Clerk of the Board of Supervisors Wendy Escoffier, Recording Specialist Valerie Webber and Attorney Chris Kramer of Gust Rosenfeld P.L.C.

Chairwoman Archuleta convened the meeting in the second floor conference room at 10:00 a.m.

Deputy County Attorney Rose Winkeler recommended the Board enter executive session.

Motion: Resolve as the Flood Control District Board of Directors, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Art Babbott. The motion passed unanimously.

Motion: Enter executive session, Action: approve, Moved by: Director Art Babbott, Seconded by: Director Lena Fowler. The motion passed unanimously.

February 14, 2017 – Executive and Work Session Minutes 1 Approved March 7, 2017

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Executive Session:

1. Discussion, consultation and possible direction with attorneys regarding settlement negotiations. Pursuant to ARS 38-431.03(A)(4) & (7) the Board may enter executive session for discussion and legal advice. Flood Control

The Board entered executive session at 10:01 a.m.

Chairwoman Archuleta adjourned executive session at 10:13 a.m.

Motion: Resolve as the Board of Supervisors, Action: approve, Moved by: Director Matt Ryan, Seconded by: Director Jim Parks. The motion passed unanimously.

Motion: Resolve as the Jail District Board of Directors, Action: approve, Moved by: Supervisor Lena Fowler, Seconded by: Supervisor Jim Parks. The motion passed unanimously.

Deputy County Attorney Rose Winkeler recommended the Board enter executive session.

Motion: Enter executive session, Action: approve, Moved by: Director Matt Ryan, Seconded by: Director Jim Parks. The motion passed unanimously.

2. Discussion and consultation with attorneys regarding litigation in the matter of Rose v. Coconino County Jail District, Case No. 3:15-cv-08150-PGR. Pursuant to A.R.S. 38-431.03(A)(1) and (4), the Board may enter into executive session to obtain legal advice and consult with and instruct its attorneys. Jail District

The Board entered executive session at 10:15 a.m.

Chairwoman Archuleta adjourned executive session at 10:55 a.m.

Motion: Resolve as the Board of Supervisors, Action: approve, Moved by: Director Lena Fowler, Seconded by: Director Matt Ryan. The motion passed unanimously.

Deputy County Attorney Rose Winkeler recommended the Board enter executive session.

Motion: Enter executive session, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Lena Fowler. The motion passed unanimously.

3. Receive legal advice regarding the Board of Supervisors Community Initiatives Policy. Pursuant to A.R.S. 38-431.03(A)(3), the Board may vote to go into executive session regarding this item. County Attorney

The Board entered executive session at 10:57 a.m.

Chairwoman Archuleta adjourned executive session at 11:13 a.m.

February 14, 2017 – Executive and Work Session Minutes 2 Approved March 7, 2017

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The Board convened in the first floor conference room; Chairwoman Archuleta reconvened open session at 11:21 am. Supervisor Ryan was not present.

Work Session:

4. Presentation on the Objectives and Goals of a County Communications Plan. Public Affairs and Community Relations. Community Relations

Presenter: Public Information Officer Matthew Rudig and Cindy May of Cindy May Marketing.

PowerPoint: Strategic Communications Plan

Public Information Officer Matthew Rudig presented a PowerPoint presentation that highlighted the purpose, process, objectives and goals of a proposed Strategic Communications Plan.

Chairwoman Archuleta left the meeting at 11:27 a.m.

Vice Chair Matt Ryan arrived at 11:28 a.m.

Chairwoman Archuleta returned to the meeting at 11:31 a.m.

Ms. May addressed the Board and thankied staff for the opportunity to work with them on the communications plan.

PIO Matt Rudig answered questions asked by individual Board members related to the proposed communications plan; specifically related to the importance that the plan be nimble and include branding and, be put out to the public.

Chairwoman Archuleta called for a break at 12:03 p.m. and reconvened open session at 1:17 p.m.

Work Session – 1:15 p.m.:

5. Presentation and discussion regarding the Front Door Coordinated Entry Project for Homelessness. Community Services

Presenter: Community Services Director Janet Regner.

PowerPoint: Front Door – a Pathway to end homelessness.

County Manager Seelhammer provided an introduction of Director Regner and the presentation.

February 14, 2017 – Executive and Work Session Minutes 3 Approved March 7, 2017

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Community Services Director Janet Regner introduced Executive Director of Flagstaff Shelter Services Ross Altenbaugh and Catholic Charities Senior Programs Director Sandi Flores and, noted that various steering committee members were present.

Chairwoman Archuleta requested that everyone in the room introduce themselves.

Director Regner provided a brief overview of the purpose of the presentation and addressed the issue of homelessness.

Director of Catholic Charities, Sandi Flores, provided a PowerPoint that highlighted the History of the Front Door Business and process used to identify goals of the community to address homelessness. The presentation provided an overview of the System of Coordinated Entry and Assessment, a flow chart utilized for intake, assessment and referral and how it works.

Ms. Flores and Director Regner answered questions asked by individual Board members related to referrals, the availability of shelters, waitlists, preventative measures and coordination with the overflow program. Director Regner noted Community Services track the services they provide.

Individual Board members expressed their appreciation of the importance of the program and various organizations that are involved.

Chairwoman Archuleta called for a break at 1:54 p.m. and reconvened open session at 1:59 p.m.

6. Presentation and discussion regarding Zoning Ordinance and Area Plan Updates. Community Development

Presenter: Community Development Director Jason Christelman and Assistant Community Development Director William Jess McNeely.

PowerPoint: Process Discussion Zoning Ordinance Rewrite & Area Plan Updates.

County Manager Seelhammer noted that the time has come to discuss revision of the area plans.

Community Development Director Jason Christelman introduced Chris Young, the County’s new Building Official and Long Range Planner Melissa Shaw. He presented a PowerPoint that provided an update on the Zoning Ordinance rewrite and proposed alignment with Area Plans, i.e., accomplishments made during in the process, various areas of the Zoning Ordinance that need to be revised and/or addressed and the direction staff is seeking. He answered questions asked by individual Board members regarding the need to address findings and the need to create performance standards relative to Conditional Use Permits.

Assistant Director of Community Development Jess McNeely continued with the presentation by addressing improvements that are needed in moving forward such as a refresh to the CDAG (Community Development Advisory Group) to improve attendance. He answered questions asked by individual Board members regarding same.

February 14, 2017 – Executive and Work Session Minutes 4 Approved March 7, 2017

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Assistant Director McNeely continued with his presentation of items needed to move forward. He addressed the purpose of Area Plans, staff’s review of a GIS analysis of 10 year planning, building permit activity and, provided a recommendation grouping of the 10 Area Plans.

Director Christelman and Assistant Director McNeely answered questions related to addressing area plans; noted staff anticipated on working on more than one area plan at a time after Belmont.

Direction: Belmont is the highest priority area plan to update, survey available land left to develop in other area plans prior to re-doing new area plans; Proceed with CDAG appointments via application process with the Board’s help in identifying citizens from their districts; Review data related to types of CUP’s and provide information to the Board.

Chairwoman Archuleta called for a break at 2:58 p.m. and reconvened open session at 3:02 p.m.

7. Roundtable: To be discussed (Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon)

County Manager Seelhammer provided an update of upcoming events, activities and meetings. She addressed potential quorum postings with the Board and staff.

Public Affairs and Community Relations Director Todd Madeksza provided updates on state legislation. Director Madeksza and the Board conferred regarding their position as to several of the proposed bills. He provided a AACo and CSA tracking list of bills to the Board members; a copy of which was not provided to the Clerk.

Individual Board members presented their respective positions related to the various bills.

Supervisor Babbott noted he has already weighed in on the presidential preference election bill and HB2369 regarding repeal of state boards and committees as an individual Supervisor.

The Board agreed that in moving forward, Director Madeksza should oppose HB 2369 - repeal of state boards and committees and support SB 1080 – teenage drivers.

Chairwoman Archuleta left the meeting at 3:18 p.m. and returned at 3:19 p.m.

Director Madeksza handed out draft schedule the lobbyists have started with NACo and described the items being reviewed. He provided a brief update on the actions of CSA.

Chairwoman Archuleta provided a chair’s report that provided informational updates as to various activities of local organizations and entities, requests she received and meetings she has attended.

Individual Board members provided informational updates to each other related to activities in their specific districts.

February 14, 2017 – Executive and Work Session Minutes 5 Approved March 7, 2017

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There being no further discussion, Chairwoman Archuleta adjourned the work session portion of the meeting at 4:29 p.m.

______Elizabeth C. Archuleta, Chair

(SEAL) ATTEST:

______Wendy Escoffier, Clerk of the Board of Supervisors

February 14, 2017 – Executive and Work Session Minutes 6 Approved March 7, 2017

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OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS AND THE BOARDS OF DIRECTORS OF THE COCONINO COUNTY FLOOD CONTROL DISTRICT, COCONINO COUNTY PUBLIC HEALTH SERVICES DISTRICT AND COCONINO COUNTY JAIL DISTRICT

REGULAR SESSION MINUTES

February 14, 2017

6:00 p.m. – Regular Session

First Floor Conference Room Second Floor Conference Room (Executive Session) 219 E. Cherry Ave. Flagstaff

Roll Call:

Present: Vice Chair Matt Ryan, Supervisor Art Babbott; Supervisor Jim Parks and Supervisor Lena Fowler. Chairwoman Elizabeth C. Archuleta arrived at 6:04 p.m.

Also Present: County Manager Cynthia Seelhammer, Deputy County Manager Mike Townsend, Deputy County Manager Neal Young, Deputy County Attorney Rose Winkeler, Clerk of the Board of Supervisors Wendy Escoffier and Recording Specialist Valerie Webber.

Vice Chair Matt Ryan called the meeting to order at 6:02 p.m. and led the pledge of allegiance.

Call to the Public:

There were no comments from the public for items not on the agenda.

Proclamation:

7.a Proclamation supporting a statewide attainment goal of 60% of high school graduates receiving additional education or job training by 2030 and a world-class education for all students and, affirm the County's status as a World-Class Education Partner. Board of Supervisors February 14, 2017 – Regular Session Minutes 1 Approved March 7, 2017

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Vice Chair Matt Ryan read the proclamation supporting a statewide attainment goal of 60% of high school graduates receiving additional education or job training by 2030 and a world-class education for all students and, affirm the County's status as a World-Class Education Partner into the record.

Motion: Approve the proclamation as read, Action: approve, Moved by: Supervisor Art Babbott, Seconded by: Supervisor Jim Parks. The motion passed unanimously.

Northern Arizona Community Mobilizer for Expect More Arizona, Jen Hernandez, thanked the Board for the opportunity to provide a presentation last week and for all the support they provide the community. She expressed her appreciation of Coconino County being the first to declare the proclamation as being important.

Chairwoman Archuleta stated the Board was very proud to be the first county to pass this proclamation and urged other Counties to do likewise.

The Board and Jen Hernandez posed for a photo opportunity.

Board of Supervisors Consent Agenda:

Motion: Approve consent agenda Items 8 through 18 with Items 15 and 18 separated, with table of Item #13 Action: approve, Moved by: Supervisor Art Babbott, Seconded by: Supervisor Matt Ryan. The motion passed unanimously.

8. Approve the minutes from the Board of Supervisors’ meeting held on January 24, 2017.

9. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.

Run Date Warrant Numbers Computer Register Totals 2/2/17 91705121-91705286 $1,463,264.70 2/2/17 EFT 6582-6621 $184,559.13

10. Appoint Lori Staudinger, Precinct #3; Catherine Fine, Precinct #22; and Glenn Hoge, Precinct #62 as Precinct Committeepersons to fill vacancies created from a lack of candidates during the 2016 election and as requested by the Coconino County Democratic Party. Board of Supervisors

11. Set for Public Hearing to be heard March 21, 2017; an appeal of a Planning and Zoning Commission approved cellular tower Conditional Use Permit and DRO, Case Nos. CUP-16-022 and DRO-16-001 on Julie Lane in Oak Creek Canyon. Community Development

February 14, 2017 – Regular Session Minutes 2 Approved March 7, 2017

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12. Approve Budget Amendments to align with a reorganization of Community Services' Chart of Accounts. Community Services

13. Approve a Lease Agreement between Coconino County and Flagstaff Arts Council (FAC) for the Coconino Center for the Arts through June 30, 2021 as a contribution from Coconino County to FAC with a total value of $180,000 per year. Facilities

This item was removed from the consent agenda via motion to be continued to a future meeting.

14. Approve Resolution 2017-16, giving authority to County Manager, or designee, to approve County department grant applications, under $50,000, if no General Fund match or in-kind is required. Finance

15. Separated: Confirm Appointment of Lucinda Andreani as Public Works Director. Human Resources

Chairwoman Archuleta noted she separated the item in order to acknowledge the appointment of Lucinda Andreani as Public Works Director.

County Manager Seelhammer introduced Public Works Director Lucinda Andreani and presented statements regarding the service she has provided Coconino County.

Director Andreani thanked the Board for the opportunity to serve in the role of Public Works Director. She is honored to serve as director and work with the staff at Public Works.

Individual Board members expressed their appreciation of Director Andreani’s service and congratulated her on the appointment.

Motion: Move to confirm the appointment of Lucinda Andreani as Public Works Director, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Lena Fowler. The motion passed unanimously.

16. Approve purchase of computer server hardware, software licensing and support services to consolidate, update, optimize, and secure the Tyler Systems for the Departments of Treasurer, Assessor, and Recorder in the amount not to exceed amount of $85,000. Information Technology

17. Approve the purchase of land from Paul and Susan Gilbert in the amount of $55,169.00 and Jennifer Hanley in the amount of $20,500.00, using CPOS funds to provide access to the Pumphouse County Natural Area. Parks and Recreation

18. Separated: Approve award of RFP 2016-115 and contract to Value Payment Systems, LLC, allowing one vendor to provide Credit Card and Debit Card Processing for county departments, effective February 14, 2017. Treasurer

February 14, 2017 – Regular Session Minutes 3 Approved March 7, 2017

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Chairwoman Archuleta stated this item was separated from the consent agenda to allow comment from Treasurer Sarah Benatar and to recognize her for her leadership role.

Treasurer Benatar thanked County Manager Seelhammer, Information Technology Director Kris Estes, IT staff and all of the departments that helped in this process. She provided a brief overview of the process used to create and extend the RFP.

Individual Board members thanked Treasurer Benatar for taking on this project and for the work she did in providing for the citizens.

Motion: Approve award of RFP 2016-115, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Jim Parks. The motion passed unanimously.

Motion: Resolve as the Flood Control District Board of Directors, Action: approve, Moved by: Supervisor Art Babbott, Seconded by: Supervisor Lena Fowler. The motion passed unanimously.

Flood Control Consent Agenda:

Motion: Approve Flood Control District Consent Agenda Item 19, Action: approve, Moved by: Director Art Babbott, Seconded by: Director Matt Ryan. The motion passed unanimously.

19. Authorize Board counsel to enter into stipulated judgment setting $35,000 as just compensation for condemned property in Coconino County Flood Control District v. Rawls and LePique, CV2014-00647. Flood Control

Motion: Resolve as the Board of Supervisors, Action: approve, Moved by: Director Matt Ryan, Seconded by: Director Art Babbott. The motion passed unanimously.

Motion: Resolve as the Health District Board of Directors, Action: approve, Moved by: Supervisor Art Babbott, Seconded by: Supervisor Jim Parks. The motion passed unanimously.

Health District Consent Agenda:

20. Approve an increase of .50 FTE in a Medical Examiner position; from .25 FTE to .75 FTE. Health District

Supervisor Babbott requested to address information in the staff report related to the 34 outside cases that could not be processed due to capacity. Were all those exclusively related to the Medical Examiner’s Office capacity or some related to cooler capacity; who were said jurisdictions that were turned away.

Chief Health Officer Dr. Marie Peoples noted the cases were turned away solely due to Medical Examiner’s capacity. She will have to research and provide a breakdown of what jurisdictions were turned away.

February 14, 2017 – Regular Session Minutes 4 Approved March 7, 2017

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Motion: Approve an increase of .50 FTE in a Medical Examiner position; from .25 FTE to .75 FTE, Action: approve, Moved by: Director Art Babbott, Seconded by: Director Jim Parks. The motion passed unanimously.

Motion: Resolve as the Board of Supervisors, Action: approve, Moved by: Director Matt Ryan, Seconded by: Director Lena Fowler. The motion passed unanimously.

Public Hearing:

21. Adopt Ordinance 2017-03, approving a 1-year extension for Conditional Zoning from G to RS-6,000 for a Final Plat for Kachina Village North (Case No. SUB- 16-001) a 130-lot subdivision to be located in Kachina Village. Community Development

Presenter: Principal Planner Bob Short

Planner Bob Short provided a brief background of the original adoption of the final plat and a brief history of the request for the one-year extension for conditional zoning.

Applicant Gene Baker, of 821W. Riordan, Flagstaff, noted he was before the Board last March to obtain a revised preliminary plat approval and since then, has been working to get the project moving forward. Expects to resubmit a request for modification of the development agreement in March.

Chairwoman Archuleta opened public comment, seeing none, public comment was closed.

Motion: Move to adopt Ordinance 2017-03, approving a request for a one-year extension for Conditional Zoning from General to RS-6,000 to allow the filing of a Final Subdivision Plat for the Kachina Village North subdivision, (Case No. SUB-16-001) a proposed 130-lot subdivision to be located in Kachina Village, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Art Babbott. The motion passed unanimously.

22. Public hearing and consideration of Resolution No. 2017-14, approving an appeal of a Planning and Zoning Commission approved cell tower Conditional Use Permit with conditions, Case No. CUP-16-006, located at 100 Toonerville Road on 8.82 acres in the General Zone. Community Development

Presenter: Assistant Community Development Director W. Jess McNeely and Principal Planner Bob Short.

PowerPoint: Appeal of Sun State Towers Wireless Telecommunications Facility – CUP-16- 006.

Prior to the beginning of the meeting, attorney for the applicant, Esq. Greg Lake submitted a powerpoint presentation to the Clerk of the Board to be presented to the Board, titled Sun State Towers, AZ10-028 Toonerville/AZ2 Canyon Diablo.

February 14, 2017 – Regular Session Minutes 5 Approved March 7, 2017

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Chairwoman Archuleta called for a brief recess at 6:41 p.m. to allow time to personally consult with Deputy County Attorney Rose Winkeler; she reconvened open session at 6:47 p.m.

Deputy County Attorney Rose Winkeler recommended the Board enter executive session.

Motion: Enter executive session, Action: approve, Moved by: Supervisor Jim Parks, Seconded by: Supervisor Lena Fowler. The motion passed unanimously.

The Board relocated to the second floor conference room to conduct executive session at 6:48 p.m.

The Board relocated to the first floor conference room and Chairwoman Archuleta reconvened open session at 7:11 p.m.

Deputy County Attorney Rose Winkeler described the Board’s role and authority in consideration of Item #22.

Chairwoman Archuleta asked the attorney for the applicant if the powerpoint presentation he previously provided to the clerk of the Board was new. She noted she would ask the appellant if they would allow new information to be introduced.

Esq. Greg Lake, attorney for the applicant, stated that the content to be presented in the powerpoint is the same information presented to the Planning and Zoning Commission, but now in an organized manner as the powerpoint did not work the night of the Planning and Zoning Commission meeting.

Esq. Grant Bircher, Attorney for Navajo Tribe Utility Authority (NTUA), advised that as long as it is the same data that was provided to him by Planner Bob Short, he had no objection.

Chairwoman Archuleta called for a break at 7:16 p.m. to allow the parties to review the information in the powerpoint. She reconvened open session at 7:19 p.m.

Attorney Bircher noted he reviewed the information in the applicant’s powerpoint presentation and is ok with its presentation.

Planner Bob Short provided an overview of the appeal of a request by Sun State Towers Wireless Telecommunications Facility. He provided a powerpoint presentation that highlighted the applicants request, a map of the vicinity, an aerial photo of the proposed cell tower, a site plan and the property elevation plans. A brief background of the process in which the Planning and Zoning Commission heard the matter was explained as well as, the subsequent appeal of their decision. Various photos of the view shed were presented and a brief summary of the applicants’ reasons for not using alternative sites were described.

February 14, 2017 – Regular Session Minutes 6 Approved March 7, 2017

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Assistant Director McNeely followed up Planner Short’s presentation by covering the required findings of fact that need to be made from the Zoning Ordinance; he highlighted applicable federal statutes and answered questions asked by individual Board members related to the area coverage maps, findings of fact and the owner of the property.

Attorney Grant Bircher explained that the NTUA learned of the applicants request after it was already approved by the Planning and Zoning Commission. He presented opening statements regarding the purpose of the appeal and possibility of increasing the current tower operated by NTUA to provide more coverage. He answered questions asked by individual Board members related to the number of collocated towers and coverage area.

Telecommunications and Electronics Engineer Bernardo Portilla, 6100 W. Gila Springs, Chandler, Arizona, on behalf of the appellant, addressed the Board and provided a brief history of his experience and background. He further addressed the information that was provided to NTUA after approval of the CUP and provided a powerpoint to be presented to the Board.

Chairwoman Archuleta called for break at 7:55 p.m. to allow time for the applicant’s attorney to review the new information. She reconvened open session at 8:05 p.m.

Attorney Greg Lake noted he has no objection to some of the information included on the appellants proposed presentation but does not agree to the presentation of the RF propagation maps as they had not been disclosed.

Chairwoman Archuleta called for a break at 8:07 p.m. and reconvened open session at 8:11 p.m.

Upon inquiry from Chairwoman Archuleta, Attorney Lake and Attorney Bircher affirmed there is no more new information to be introduced.

Mr. Portilla presented a slide show of information related to the details of construction of Twin Arrows NTUA towers, tower sites, capabilities and photos of the Twin Arrows 3 carrier tower and view sheds and finally, the NTUA Collocation Process utilized when an applicant applies for collocation.

Attorney Bircher answered questions asked by individual Board members related to the presentation.

Mr. Portilla answered questions asked by individual Board members related to the capabilities of the collocation towers.

Attorney Greg Lake presented a powerpoint presentation that provided information related to maps of coverage areas, alternative location sites, coverage gaps, photo simulations of the view shed and an overview of the 3 level process to receive application approval from NTUA. He answered questions asked by individual Board members.

Applicant Michelle Lamoureux, of Pinnacle Consulting, Inc. for Sun State Towers, explained the process used by engineers to determine coverage issues and improved user experience now and in the future. She provided clarification of data coverage.

February 14, 2017 – Regular Session Minutes 7 Approved March 7, 2017

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Attorney Lake answered questions related to the two mile gap in coverage as included in the coverage maps.

Chairwoman Archuleta opened public comment, seeing none, public comment was closed.

Assistant Director McNeely and Planner Short answered questions asked by individual Board members related to a diagram prepared by Root Metrics; a website software.

Attorney Bircher provided follow up closing statements in support of NTUA’s appeal.

Attorney Lake presented statements in support of the applicant’s request and of Planning and Zoning Commission approval. He answered questions asked by individual Board members and was agreeable to a continuance.

Assistant Director McNeely answered further questions asked by individual Board members related to height requirements and the four findings that need to be made.

Individual Board members presented their respective positions related to the information presented and whether or not they should continue with a decision at this time.

Chairwoman Archuleta suggested the Board continue the matter in order to allow the Parties time to explore a possible relationship and entertain collocation and provide additional data.

Attorney Lake affirmed he agrees to a continuance to March 21, 2017 at 1:00 p.m.

The Appellant affirmed he agrees to same.

Motion: Move to continue this item to March 21, 2017 at 1:00 p.m., Action: approve, Moved by: Supervisor matt Ryan, Seconded by: Supervisor Lena Fowler.

The Board held discussion on the motion. Discussing the information they would like to be brought back to the continuance.

The Board requested the following information be presented to the Board for consideration at the continuance on March 21, 2017:

 RF maps that include the same legends, colors, styles and sizes by both entities.  Are there technically feasible alternatives that close coverage gaps; i.e., power or height  What are time implications of same; how long would it take to extend a tower height extension?  Clear and unequivocal commitment on a time frame that satisfies the applicant’s reasonable desire and right to an expeditious completion of an agreement

Chairwoman Archuleta called for the vote; the motion passed unanimously.

February 14, 2017 – Regular Session Minutes 8 Approved March 7, 2017

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As there was no further discussion, Chairwoman Archuleta adjourned the meeting at 10:12 p.m.

______Elizabeth C. Archuleta, Chair

(SEAL) ATTEST:

______Wendy Escoffier, Clerk of the Board of Supervisors

February 14, 2017 – Regular Session Minutes 9 Approved March 7, 2017

1. | 03/07/2017 | Board Of Supervisors | Minutes 3/7/2017 Page 29 of 29 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Wendy Escoffier, Clerk of the Board

SUBJECT: Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.

Run Date Warrant Numbers Computer Register Totals 02/09/17 91705287-91705454 $275,907.14 02/09/17 EFT 6622-6665 $55,714.63 02/16/17 91705455-91705653 $2,107,125.82 02/16/17 EFT 6666-6739 $164,376.56 02/23/17 91705655-91705793 $170,520.08 02/23/17 EFT 6470-6779 $120,324.28

RECOMMENDED MOTION:

Approve all warrants, electronic fund transfers and other payments as listed on the agenda.

BACKGROUND:

The Board has authority from Arizona Revised Statutes 11-251.11 to “examine, settle, and allow all accounts legally chargeable against the County, order warrants to be drawn on the county treasurer for that purpose and provide for issuing warrants.”

The agenda includes a statement that an itemized list of all claims for payment is filed in the official record of the Coconino County Board of Supervisors. Additionally, the attachment to this staff report will be included in the meeting minutes in order to comply with ARS 11-217.D; “The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.”

ALTERNATIVES:

The Board could decide not to ratify and/or approve payments or could decide to ratify and/or approve a portion of the payments.

2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 1 of 13 FISCAL IMPACT:

County budget funds for specific payments will be reduced by the amounts listed.

ATTACHMENTS:

Document Name 2 - Supporting Document - WARRANT LISTING FOR FEBRUARY 9, 2017 - 2/9/2017 3 - Supporting Document - WARRANT LISTING - FEBRUARY 16, 2017 - 2/16/2017 4 - Supporting Document - WARRANT LISTING - FEBRUARY 23, 2017 - 2/23/2017

2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 2 of 13 Warrant Listing for 2/9/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000005917 APS SERVICES INC $21,269.58 91705292 2/9/2017 $21,269.58 000009707 ARIZONA DEPT OF HEALTH SERVICES/ $2,740.00 91705295 2/9/2017 $2,740.00 000013149 ARIZONA PUBLIC SERVICE ASSISTANCE $2,412.60 91705296 2/9/2017 $2,412.60 000188983 AZ PUBLIC SERVICE $25,515.55 91705302 2/9/2017 $25,515.55 004504800 BIG BROTHERS BIG SISTERS OF $1,694.29 91705308 2/9/2017 $1,694.29 000558082 BOYER HEATING & COOLING $2,375.00 91705310 2/9/2017 $2,375.00 000000794 BRADCO INC $1,556.85 6625 2/9/2017 $1,556.85 000004876 CENTURY SECURITY $1,764.98 91705316 2/9/2017 $1,764.98 000007583 CITY OF WILLIAMS $1,730.07 91705320 2/9/2017 $1,172.93 003783684 91705321 2/9/2017 $557.14 000003043 COCONINO COALITION FOR CHILDREN & $4,125.00 91705322 2/9/2017 $4,125.00 000030177 COCONINO COUNTY FINANCE $2,697.50 6630 2/9/2017 $2,697.50 000794885 COCONINO HUMANE ASSOCIATION $15,898.28 91705323 2/9/2017 $15,898.28 000029227 CRAIG WILLIAMS ATTORNEY AT LAW PLLC $1,902.27 6632 2/9/2017 $1,902.27 000023966 CUSTOM SIGHT & SOUND $1,390.65 91705325 2/9/2017 $1,390.65 004031900 EMPIRE SOUTHWEST $7,031.70 91705331 2/9/2017 $7,031.70 000024478 FERRELLGAS $1,631.96 6634 2/9/2017 $1,631.96 000027763 FIVE STAR PRINTING $1,514.26 91705336 2/9/2017 $1,514.26 000008648 FLAG TRUCK CENTER $1,997.74 91705337 2/9/2017 $1,997.74 001227619 FLAGSTAFF HOUSING AUTHORITY $1,045.00 91705339 2/9/2017 $1,045.00 000004999 FLAGSTAFF MEDICAL CENTER $6,324.77 91705340 2/9/2017 $6,324.77 000002051 FLAGSTAFF NATIVE PLANT & SEED $29,455.63 91705341 2/9/2017 $29,455.63 001302314 FREDONIA UTILITIES $1,424.72 91705344 2/9/2017 $1,424.72 000025914 FRENCH, EDWARD D $3,656.00 91705345 2/9/2017 $3,656.00

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2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 3 of 13 Warrant Listing for 2/9/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000024402 GLOBALOCAL VISIONS LLC $2,150.00 91705349 2/9/2017 $2,150.00 004152500 GUIDANCE CENTER INC, THE $5,342.00 6640 2/9/2017 $5,342.00 000024265 HARRIS WINGER PC $4,038.00 91705358 2/9/2017 $4,038.00 000027691 INTERIM PUBLIC MANAGEMENT LLC $2,431.01 6644 2/9/2017 $2,431.01 000014969 INTERMOUNTAIN MECHANICAL $1,014.94 91705365 2/9/2017 $1,014.94 000028583 JORGENSEN BROOKS GROUP $2,300.92 91705366 2/9/2017 $2,300.92 000010646 KINNEY CONSTRUCTION SERVICES INC $3,500.00 91705370 2/9/2017 $3,500.00 000029280 LAW OFFICE OF GREGORY T PARZYCH $1,776.00 91705376 2/9/2017 $1,776.00 004491325 LAW OFFICE OF MICHELLE RATNER $2,367.80 91705377 2/9/2017 $2,367.80 003979400 MANGUM WALL STOOPS & WARDEN PLLC $2,703.00 91705385 2/9/2017 $2,703.00 000024395 MAURER, ROBERT EUGENE $3,069.00 91705388 2/9/2017 $3,069.00 000016779 NINYO & MOORE $5,407.17 91705399 2/9/2017 $5,407.17 004511950 NORTH COUNTRY HEALTHCARE INC $4,857.74 6651 2/9/2017 $4,857.74 002682646 PAGE UTILITY ENTERPRISES $1,718.65 6652 2/9/2017 $1,718.65 000023053 PALAFOX, FRANCISCO JAVIER $1,495.00 91705407 2/9/2017 $1,495.00 000028351 PAVEMENT SEALANTS & SUPPLY INC $9,829.96 91705409 2/9/2017 $9,829.96 000007561 PERFORMANCE REPORTERS INC $2,564.00 91705412 2/9/2017 $2,564.00 000004368 PERFORMANCE STAFFING $3,558.90 91705413 2/9/2017 $3,558.90 002759682 PERSONNEL SAFETY ENTERPRISES/ZEE $2,155.00 6653 2/9/2017 $2,155.00 000010786 PITNEY BOWES BANK INC $8,857.09 91705415 2/9/2017 $8,857.09 000030013 PLEVEL LAW PLLC $3,351.00 6655 2/9/2017 $3,351.00 000028541 PRO PETROLEUM INC $15,321.90 6656 2/9/2017 $15,321.90 000025462 RICE LPC PLLC, JEFF $2,080.00 91705419 2/9/2017 $2,080.00 000025139 SAWTOOTH SNOW & ICE LLC $1,188.72 91705425 2/9/2017 $1,188.72

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2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 4 of 13 Warrant Listing for 2/9/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

003163968 SHAMROCK FOODS $3,098.01 91705427 2/9/2017 $3,098.01 000017197 SOUTHWEST PROTECTIVE SERVICES $1,080.00 91705431 2/9/2017 $1,080.00 000028987 STEVE'S CLUB FLAGSTAFF $2,999.99 91705432 2/9/2017 $2,999.99 000025497 STYLE, BELINDA $1,400.00 91705434 2/9/2017 $1,400.00 000012699 THOMSON REUTERS-WEST PAYMENT CENTER $9,972.37 91705438 2/9/2017 $445.40 004506400 91705439 2/9/2017 $9,526.97 004502750 TURNER ENGINEERING INC $11,210.43 91705441 2/9/2017 $11,210.43 000014085 UNS GAS INC $3,028.46 91705442 2/9/2017 $3,028.46 000014030 UNS GAS INC (PRESCOTT) $4,804.20 91705443 2/9/2017 $4,804.20 000008872 VERIZON WIRELESS, BELLEVUE $4,320.03 91705449 2/9/2017 $4,320.03 000029308 WILLEY, AMANDA J $6,840.55 91705452 2/9/2017 $6,840.55

$282,986.24

Page 3

2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 5 of 13 Warrant Listing for 2/16/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000078720 AFLAC PREMIUM HOLDING $2,528.78 91705456 2/16/2017 $2,528.78 000025913 ANTOL & HANCE PC $1,250.00 6666 2/16/2017 $1,250.00 000005917 APS SERVICES INC $5,510.40 91705461 2/16/2017 $5,510.40 000028275 ARIZONA CORRECTIONAL INDUSTRIES $1,139.58 91705463 2/16/2017 $1,139.58 000023198 ARIZONA DAILY SUN $3,001.78 91705465 2/16/2017 $3,001.78 004418800 ARIZONA DEPARTMENT OF ADMNISTRATION $3,917.85 91705466 2/16/2017 $3,917.85 000001497 ARIZONA DEPARTMENT OF TRANSPORTA- $1,430.55 91705467 2/16/2017 $1,430.55 000030632 ARIZONA SPECIALTY COURIER & FREIGHT $3,075.00 6667 2/16/2017 $3,075.00 000001294 ARIZONA STATE HOSPITAL $28,491.38 91705471 2/16/2017 $28,491.38 000020911 ARLINGTON ESQ PC, ERIKA A $1,411.00 91705473 2/16/2017 $1,411.00 000013390 AZ STATE TREASURER/AHCCCS $61,908.00 6669 2/16/2017 $61,908.00 000030646 BERRYDUNN $2,780.00 91705477 2/16/2017 $2,780.00 000030218 BIVENS & ASSOCIATES PLLC $12,474.28 91705479 2/16/2017 $12,474.28 000029924 CALLAHAN, HEIDI A $3,580.30 91705483 2/16/2017 $3,580.30 000024951 CARDINAL HEALTH $2,123.28 91705485 2/16/2017 $2,123.28 000025298 CENTER FOR DISEASE DETECTION INC $2,177.00 6675 2/16/2017 $2,177.00 000004765 COCONINO COUNTY FINANCE $515,611.00 91705495 2/16/2017 $515,611.00 000012793 COCONINO COUNTY FLEXIBLE BENEFITS $11,754.07 6678 2/16/2017 $11,754.07 000019904 COCONINO COUNTY HEALTH SAVINGS $7,119.21 6679 2/16/2017 $7,119.21 000007201 COKER, H JEFFREY $3,571.55 91705501 2/16/2017 $3,571.55 000019229 COREMR LLC $1,000.00 91705503 2/16/2017 $1,000.00 000018454 CRM OF AMERICA LLC $2,886.86 6682 2/16/2017 $2,886.86 000026594 CVS SPECIALTY PHARMACY/CAREMARK LLC $20,045.44 91705507 2/16/2017 $20,045.44 004359900 DATABANK IMX $13,791.38 6683 2/16/2017 $13,791.38

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2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 6 of 13 Warrant Listing for 2/16/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000960228 DELTA DENTAL PLAN OF ARIZONA $58,669.42 91705511 2/16/2017 $58,669.42 000011398 DP AIR CORPORATION $5,969.00 91705513 2/16/2017 $5,969.00 000024503 E&S PLUMBING SERVICES LLC $1,079.00 91705514 2/16/2017 $1,079.00 000030653 E-THERAPY LLC $3,092.50 91705515 2/16/2017 $3,092.50 004355900 ECOLAB INC $2,246.87 91705517 2/16/2017 $2,246.87 000030414 ESSER DESIGN, LLC $4,500.00 6684 2/16/2017 $4,500.00 000029631 EVE FORD CONSULTING $3,200.00 6685 2/16/2017 $3,200.00 000022940 FEDERAL HIGHWAY ADMINISTRATION $1,161.78 91705522 2/16/2017 $1,161.78 000024478 FERRELLGAS $2,893.62 6686 2/16/2017 $2,893.62 000004999 FLAGSTAFF MEDICAL CENTER $6,345.95 91705526 2/16/2017 $6,345.95 000029115 GARWOOD, STEVE L $2,044.30 6690 2/16/2017 $2,044.30 000030676 GILBERT, PAUL E $55,169.00 91705531 2/16/2017 $55,169.00 001393611 GOLIGHTLY TIRE $2,707.83 6692 2/16/2017 $2,707.83 000001150 GOOD SOURCE SOLUTIONS INC $1,845.20 6693 2/16/2017 $1,845.20 004152500 GUIDANCE CENTER INC, THE $1,750.00 6694 2/16/2017 $1,750.00 000024265 HARRIS WINGER PC $2,500.00 91705539 2/16/2017 $2,500.00 001781768 HILLYARD FLAGSTAFF $1,097.54 91705544 2/16/2017 $1,097.54 004519450 ING LIFE INSURANCE & ANNUITY CO $4,965.00 91705545 2/16/2017 $4,965.00 000028715 INNOVATION PARTNERS INTERNATIONAL $3,007.45 6700 2/16/2017 $3,007.45 000007879 JORDAHL PC, MIKKEL $1,533.00 91705549 2/16/2017 $1,533.00 000010646 KINNEY CONSTRUCTION SERVICES INC $141,294.36 91705552 2/16/2017 $141,294.36 000030017 LA CONSULTING INC $5,235.77 91705555 2/16/2017 $5,235.77 000028707 LANCASTER CONSULTING $1,200.00 91705556 2/16/2017 $1,200.00 000005869 LANYON PHD, RICHARD $2,500.00 91705557 2/16/2017 $2,500.00

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2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 7 of 13 Warrant Listing for 2/16/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000028664 LR ANDERSON LLC $3,665.00 91705562 2/16/2017 $3,665.00 000024395 MAURER, ROBERT EUGENE $2,794.00 91705564 2/16/2017 $2,794.00 000013977 MICROSOFT CORPORATION $16,304.83 91705565 2/16/2017 $2.18 000013977 91705566 2/16/2017 $2,098.39 000013977 91705567 2/16/2017 $882.83 000013977 91705568 2/16/2017 $12,909.60 000013977 91705569 2/16/2017 $346.46 000013977 91705570 2/16/2017 $65.37 000022375 MINNESOTA LIFE (CAROL OLIVER) $14,971.84 91705572 2/16/2017 $14,971.84 000029113 MONTGOMERY TECHNOLOGY SYSTEMS LLC $10,085.25 91705574 2/16/2017 $10,085.25 000023685 MURPHY SCHMITT HATHAWAY & WILSON $6,306.59 91705577 2/16/2017 $6,306.59 000018970 NAPEBT $704,896.18 91705578 2/16/2017 $699,896.18 000018970 91705579 2/16/2017 $5,000.00 000029337 NATIONWIDE RETIREMENT SOLUTIONS $14,262.59 91705580 2/16/2017 $947.13 004504075 91705581 2/16/2017 $13,315.46 000019246 NAU SPONSORED PROJECTS SERVICE $9,403.02 91705583 2/16/2017 $9,403.02 000027406 NET TRANSCRIPTS INC $2,535.71 91705585 2/16/2017 $2,535.71 002519044 NILES RADIO COMMUNICATIONS $24,903.98 91705587 2/16/2017 $24,903.98 000001413 NORTHLAND FAMILY HELP CENTER $2,530.00 91705590 2/16/2017 $2,530.00 002682646 PAGE UTILITY ENTERPRISES $3,427.11 6715 2/16/2017 $3,427.11 000007561 PERFORMANCE REPORTERS INC $2,428.50 91705601 2/16/2017 $2,428.50 000004368 PERFORMANCE STAFFING $4,456.23 91705602 2/16/2017 $4,456.23 000030013 PLEVEL LAW PLLC $1,250.00 6717 2/16/2017 $1,250.00 000028541 PRO PETROLEUM INC $14,410.83 6719 2/16/2017 $14,410.83

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2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 8 of 13 Warrant Listing for 2/16/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000020525 PROFORCE LAW ENFORCEMENT $1,186.87 91705605 2/16/2017 $1,186.87 000000006 PUBLIC SAFETY PERSONNEL RETIREMENT $188,630.82 91705607 2/16/2017 $20,532.42 000000007 91705608 2/16/2017 $104,369.40 002907362 91705609 2/16/2017 $63,729.00 000028362 Q TECH HEATING & COOLING LLC $1,196.50 91705610 2/16/2017 $1,196.50 000012839 SAM'S CLUB DIRECT $1,705.24 91705616 2/16/2017 $576.43 000021748 91705617 2/16/2017 $1,128.81 000026348 SAMUELS PHD PLC, RICHARD M $3,500.00 6725 2/16/2017 $3,500.00 000030690 SCOTT, SKELLY & MUCHMORE LLC $3,525.00 91705620 2/16/2017 $3,525.00 003163968 SHAMROCK FOODS $14,491.11 91705621 2/16/2017 $14,491.11 000030691 STANLEY STEEMER OF NAZ $1,260.00 91705624 2/16/2017 $1,260.00 000004551 STEVEN PITT & ASSOCIATES $17,603.98 91705625 2/16/2017 $17,603.98 000027188 SUDDENLINK COMMUNICATIONS $1,424.33 91705626 2/16/2017 $1,424.33 000020864 SULLIVAN PHD ABPP, JAMES P $7,107.70 91705627 2/16/2017 $7,107.70 000030140 SUNE D14 MISC-B HOLDINGS LLC $1,080.41 6728 2/16/2017 $1,080.41 000003930 SUNGARD PUBLIC SECTOR INC $72,188.56 91705628 2/16/2017 $72,188.56 000015203 SUNNYSIDE NEIGHBORHOOD ASSOCIATION $1,701.18 6729 2/16/2017 $1,701.18 000000179 SUPPORT PAYMENT CLEARINGHOUSE $3,561.98 91705629 2/16/2017 $3,561.98 003596164 UNITED FUND $1,535.42 6732 2/16/2017 $1,535.42 004504100 VANTAGEPOINT TRANSFER AGENTS 303590 $2,128.10 91705640 2/16/2017 $2,128.10 000008872 VERIZON WIRELESS, BELLEVUE $11,032.80 91705641 2/16/2017 $11,032.80 000010170 VISION SERVICE PLAN-CONNECTICUT $7,453.98 91705642 2/16/2017 $7,453.98 000030645 WALTER, KYLE $1,000.00 91705644 2/16/2017 $1,000.00 000005670 WILLIAMS UNIFIED SCHOOL DISTRICT #2 $11,594.80 91705646 2/16/2017 $11,594.80

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2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 9 of 13 Warrant Listing for 2/16/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

$2,222,126.72

Page 5

2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 10 of 13 Warrant Listing for 2/23/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000005917 APS SERVICES INC $1,065.40 91705657 2/23/2017 $1,065.40 000009707 ARIZONA DEPT OF HEALTH SERVICES/ $1,870.00 91705659 2/23/2017 $1,870.00 000013149 ARIZONA PUBLIC SERVICE ASSISTANCE $2,149.89 91705660 2/23/2017 $2,149.89 000188983 AZ PUBLIC SERVICE $1,728.34 91705663 2/23/2017 $1,728.34 004504800 BIG BROTHERS BIG SISTERS OF $2,539.06 91705671 2/23/2017 $2,539.06 000558082 BOYER HEATING & COOLING $3,320.00 91705672 2/23/2017 $3,320.00 000000794 BRADCO INC $1,178.58 6740 2/23/2017 $1,178.58 000030337 BURGESS & NIPLE, INC $4,401.00 91705675 2/23/2017 $4,401.00 000028228 CINDY MAY MARKETING LLC $1,800.00 91705682 2/23/2017 $1,800.00 001200641 CITY OF FLAGSTAFF $5,473.45 91705683 2/23/2017 $102.04 004022300 91705684 2/23/2017 $5,371.41 000008478 CLIMATEC LLC $2,135.00 91705686 2/23/2017 $2,135.00 000018454 CRM OF AMERICA LLC $7,632.48 6742 2/23/2017 $7,632.48 000012333 DIAMOND PHARMACY SERVICES $14,031.71 6745 2/23/2017 $14,031.71 000016936 DIAMONDBACK POLICE SUPPLY CO INC $1,394.06 91705695 2/23/2017 $1,394.06 004031900 EMPIRE SOUTHWEST $3,813.02 91705698 2/23/2017 $3,813.02 000011089 ENTELLUS INC $9,960.00 91705699 2/23/2017 $9,960.00 000008648 FLAG TRUCK CENTER $3,793.49 91705702 2/23/2017 $3,793.49 000002125 FLAGSTAFF MEDICAL CENTER/SAFE CHILD $1,200.00 6748 2/23/2017 $1,200.00 000029776 FLYNN SOUTHWEST LP $9,036.00 91705705 2/23/2017 $9,036.00 000001150 GOOD SOURCE SOLUTIONS INC $2,703.20 6752 2/23/2017 $2,703.20 000000214 GOODMANS INTERIOR STRUCTURES $1,662.41 6753 2/23/2017 $1,662.41 000017409 GRAINGER $2,966.28 91705710 2/23/2017 $108.58 000021875 91705711 2/23/2017 $2,857.70

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2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 11 of 13 Warrant Listing for 2/23/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000030692 HENRY, KENNETH G $1,500.00 91705713 2/23/2017 $1,500.00 001781768 HILLYARD FLAGSTAFF $2,256.47 91705715 2/23/2017 $2,256.47 000027691 INTERIM PUBLIC MANAGEMENT LLC $7,155.57 6756 2/23/2017 $7,155.57 000004935 JE FULLER HYDROLOGY $50,532.95 6757 2/23/2017 $50,532.95 000028583 JORGENSEN BROOKS GROUP $2,300.92 91705719 2/23/2017 $2,300.92 000017757 KAISER LAW GROUP, THE $4,375.00 91705720 2/23/2017 $4,375.00 000028181 KOLODINSKY, JENNIFER $1,470.00 6759 2/23/2017 $1,470.00 000030017 LA CONSULTING INC $3,041.79 91705723 2/23/2017 $3,041.79 000008988 LAKE POWELL CONSTRUCTION AND $26,431.73 91705724 2/23/2017 $26,431.73 000007949 LAKE POWELL REALTY $1,075.00 91705725 2/23/2017 $1,075.00 000030543 LEAPS AND BOUNDS PEDIATRIC THERAPY $1,136.00 91705728 2/23/2017 $1,136.00 003670143 LOREN VICKERS OVERHEAD DOOR INC $1,193.48 91705729 2/23/2017 $1,193.48 000030666 MINGUS MOUNTAIN ACADEMY $3,015.00 91705742 2/23/2017 $3,015.00 004511950 NORTH COUNTRY HEALTHCARE INC $2,750.00 6762 2/23/2017 $2,750.00 002682646 PAGE UTILITY ENTERPRISES $2,417.77 6765 2/23/2017 $2,417.77 000029688 PEAK ENGINEERING INC $9,934.50 6766 2/23/2017 $9,934.50 000007561 PERFORMANCE REPORTERS INC $1,346.30 91705755 2/23/2017 $1,346.30 000004368 PERFORMANCE STAFFING $8,062.42 91705756 2/23/2017 $8,062.42 000013753 PRISONER TRANSPORTATION SERVICES $2,478.00 6768 2/23/2017 $2,478.00 000025462 RICE LPC PLLC, JEFF $1,300.00 91705760 2/23/2017 $1,300.00 000024925 SATELLITE TRACKING OF PEOPLE LLC $2,250.00 91705766 2/23/2017 $2,250.00 000025012 SCHIFF MD, LAURENCE $5,350.00 91705767 2/23/2017 $5,350.00 003163968 SHAMROCK FOODS $6,396.91 91705768 2/23/2017 $6,396.91 000017572 SONORA TRANSLATORS & INTERPRETERS $1,576.93 91705771 2/23/2017 $1,576.93

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2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 12 of 13 Warrant Listing for 2/23/2017 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000017197 SOUTHWEST PROTECTIVE SERVICES $2,160.00 91705772 2/23/2017 $2,160.00 000030712 TANGLED LILAC PHOTOGRAPHY $1,306.32 91705775 2/23/2017 $1,306.32 000006280 TASC, INC $6,388.00 6776 2/23/2017 $6,388.00 000012699 THOMSON REUTERS-WEST PAYMENT CENTER $4,761.91 91705776 2/23/2017 $1,071.73 004506400 91705777 2/23/2017 $3,690.18 000014085 UNS GAS INC $2,591.51 91705781 2/23/2017 $2,591.51 000014030 UNS GAS INC (PRESCOTT) $2,419.11 91705782 2/23/2017 $2,419.11 000008872 VERIZON WIRELESS, BELLEVUE $3,561.48 91705786 2/23/2017 $3,561.48

$258,388.44

Page 3

2. | 03/07/2017 | Board Of Supervisors | Warrants 3/7/2017 Page 13 of 13 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Wendy Escoffier, Clerk of the Board

SUBJECT: Approve Community Grant Funding from District 1 in the amount of $750.00 and District 4 in the amount of $250.00 to the Hopi School for Phase II of the "Rainbow de Rio Mosaic Project".

RECOMMENDED MOTION:

Approve Community Grant Funding from District 1 in the amount of $750.00 and District 4 in the amount of $250.00 to the Hopi School for Phase II of the "Rainbow de Rio Mosaic Project".

BACKGROUND:

The "Rainbow de Rio Mosaic Project" will use these funds to offer students and volunteers the opportunity to build skills in tile and mosaic work and to construct Phase II of a brilliant visual art display that permanently reminds viewers of the importance of the Flagstaff watershed.

ALTERNATIVES:

Not approve the Community Grant Funding.

FISCAL IMPACT:

CI accounts from the contributing District(s) will be reduced according to the amount each District donates.

ATTACHMENTS:

Document Name 2. Community Grant Program Application

3. | 03/07/2017 | Board Of Supervisors | FY17 The Hopi School 3/7/2017 Page 1 of 6 COCONINO COUNTY BOARD OF SUPERVISORS

Communi Grant Pro ramA lication ~~;4fle>7'7m}

Type of Organizafion (Government, Non~PrJ'1t, )u Private, etc... Federal Employer ID Number (Please atmch W9)

"/ 0?} 7fiLI/'/o;/op/lvy 7’n.e2“Lm9o 2. V-Jun 'e(s 'de '0 ’ ’ Typeofse Pro b 01' ani . ' ' 0 ; Qnétlfléfi e/,7~€€>,fl’—

‘ Date(s) of €\;el1t/Prograrg Total Amount Requested Hwd 7»é7—‘)7[d7L?7A/}//A A‘; I Organizaltion Address . /.241mac /PL\o(QJ.°.»<1.—— kw rwtes 9 C7 <2 q4~»~Q'0>~ 67 X——'7“3<%—~ zes/$33 ‘/2 «F—?97L- 09 W Daytime Phone Eve» ling Phone Cell Phone

lease indicate the amount requested-fr-em each District:

. U1 oi 01 ofv 5:250-91"’ . ist.1: . Dist. 2: 250, Dist.3:Q5

If funded, Check payable to: //T}-&' f7Lf)P/ 5C#00L— g/'r

7% ’15¢;2& 6'5 [Mailing ’ Address Signature HoT‘e\//LL/A AA ?C03O ////é//9 City, State, Zip

BOARD APPROVAL

Signed:

Date:

Page 1 of 3 RED)

3. | 03/07/2017 | Board Of Supervisors | FY17 The Hopi School 3/7/2017 Page 2 of 6 Answer all questions completely and accurately.

1. Describe specific service(s) provided using these funds:

.r@'M1,.t/.!:z42;o ¢ur.M;:F»am/c?" /PA,aA.2.'_7T:/a W211 Wmmat us In/C; eé swam; 7%”. 4¢1,.7v;,7;’:ws, FAL/>,=smJ, ETA .2 x/J7«u»l-1‘eI/W. I 2. Describe the public service/public benefit that will be provided with the use of these funds (include any eligibility criteria : ~~~ ~~~ . ~ ~ W. ~lwuxwb ~ \ ~ A’ ~ ~ ~~~ '10 ~~ ~~~~ P ulation e" served fi.u1ds include ~~ 'bili criteria ~~~ ~ . ~ /

How ~ will the success of the be eval

~List other \ \

~ OQ *‘ ~~ Has ~~ ~ ~~ ~~ County funded this organization before? ~ Ya No If yes, please describe how funds were used. Please include amount and confirm agree ent d expense report has been submitted for previous funding.

/7 /

Ifyes, what diiference did funding assistance have in the community?

Page 2 of 3

3. | 03/07/2017 | Board Of Supervisors | FY17 The Hopi School 3/7/2017 Page 3 of 6 ~ 7. Total Amount Requestcdfif l / -

8. County Funding Assistance$3 Budget: (Attach separate sheet, if necessary) 9. Total Project cost: 4 r

Supplies and Equipment $ ._j $T"“"' C C/Fnrfl/fig Travel Expenses J fir TILE] Mofirvkfi, 6*/5¢(4T", 77$PC+‘ SlE—A LA/V7/‘ Conference Registration Fees $Accet,t61

$ Total $ 97/ Q 10. Note any other informaLion‘that will assist in the decision making process. Q//l/lo:/MLV wane cdaigét /data mxmama

F\ )’/hawk /fir K/pm man 61144/<.QlV‘/‘V’/7'fl'>w Mfiarmmiiu? #14’ ext/4/Cl_n§,,. J I - ' 4 ( /' no By accepting a grant award fi'om the Coconino County Board of ‘ Supervisors, Grantee acknowledges and agrees that: «I l. Grantee will file a year-end report with the Clerk of the Board of Supervisors to confirm that the funds were spent for the purpose given. This report 30'“ is due June following the award, or within thirty of ~~ (30) days completing the event or activity funded by the grant. 2. Any funds not expended for the pu.ipose(s) given shall be returned to the County by June 30”‘, or within thirty (30) days of event or activity funded the by grant unless written request is made for an extension of time to complete use of the funds.

3. This award is for funding No only. liability for any of Grantee’s activities is assumed by Coconino County. Grantee will indemnify, defend, and hold harmless Coconino County in the event of a claim or lawsuit arising out of Grantee’s activities. Grantee will assume all risks of the activity and will be solely responsible for any accidents or injuries to persons or property. 4. In some cases, depending on me nature of the activity being funded, the County may require a service contract and liability insurance from the Grantee to protect the County against losses.

Authorized signor for KN / (signature) (printed name)

Clerk to complete following Board approval:

Total amount of grant: $

Date of award:

Page 3 of 3

3. | 03/07/2017 | Board Of Supervisors | FY17 The Hopi School 3/7/2017 Page 4 of 6 Z Formw 9 Request for Taxpayer Give Form to the requester. Do not (Rev. December 2014) Identification Number and Certification Depamneritoitliefleesury send to the IRS. lntemelfievenueservice

1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank The Hopi School. Inc.

2. 2 Business name/disregarded entity name. it diflerent from above

page

3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to on certain entities. not individuals; see Individual/sole proprietoror c Corporation S Corporation Partnership Tmst/estate [j E] I] E] D instructions on page 3): single—member LLC Exempt payee code is any) 501 (c)3 type the dassilication s—.s > [:1 Limited liability company. Enter tax (o=c corporation. corporation, i>=parznersnip) Exemption from FATCA reporting or Instmotiona Note. Fore single-member LLC that is disregarded, do not check LLC: check the appropriate box in the line above for

the tax clewification of the single-member owner. code (it any)

Prim (Appn-smmeoum rrlniruimdenrtsldo IMI.I.S.) Other (see instructions) > Non~Profit Corporation

5 Address (number, street, and opt. or suite no.) Flequester‘s name and address (optionat)

Specitlc PO BOX 56

8 city. state. and ZIP code See Hotevilla, AZ 86030

7 List account numberis] here (optional)

Taxpayer Identification Number (TIN) $°G'|81 number TIN in appropriate The provided must match the name given on line 1 to avoid NGIMW Enter your the box. TIN I backup withholding. For individuals, this is generally your social security number (SSN). However, for a — — resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other

entities, it is your employer identification number (EIN). If you do not have a number. see How to get a TIN on page 3. or

Note. It the account is in more than one name, see the instructions for line 1 and the chart on page 4 for guidelines on whose number to enter.

Certification

Under penalties of perjury, I certify that: to to and 1. The number shown on this form is my correct taxpayer identification number (or l am waiting for a number be issued me):

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) l have not been notified by the Internal Revenue

me that I am Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified no longer subject to backup withholding; and

3. I am a US. citizen or other US. person (defined below); and

4. The FATCA code(3) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currentiy subject to backup withholding because you have failed to report all interest and dividends on your tax retum. For real estate transactions, item 2 does not apply. For mortgage interest paid. acquisition or abandonment of secured PFOPSNV. cancellation of debt. contributions to an individual retirement arrangement (IRA). and generally, payments other than Interest and dividends. you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3.

Sign signature of Here u.a person > Dateb I /w///

General lnstructioris I Form 1098 (home mortgage interest), I098—E (student loan interest), 1098-T (tuition) section are to the Internal references Revenue Code unless otherwise noted. - Form 10994: (canceled debt) Future developments. lnlormation about developments efieoting Form W-9 (such - Form 1099-A (acquisition or abandonment of secured property) as legislation enacted alter we release it) is at www.irs.gov/fv/.9. Use Form W-9 only if you are a US. person (including a resident alien), to Purpose of Form provide your correct TIN.

Ifyou do not return Form W-9 to the requester widra 17N, you might be subject An individual oreritity(Forn1 W-9 requester) who is required to file an information to backup withholding. See What is backup withholding? on page 2. return with the IRS must obtain your correct taxpayer identification number mm which may be your social security number (SSN). individual taxpayer identification By signing the filled-out form, you: number (FUN). adoption taxpayer identification number mTlN), or employer 1. Certify that the TIN you are giving is correct (or you are welting for a number idenlitiixtion number (EIN). to report on an information return the amount paid to to be lwued). you. or other amount reportable on an information return. Examples of information retums include, but are not limited to, the following: 2. Certify that you are not subject to backup withholding, or

- Form 1099-INT finterest earned or paid) 3. Claim exemption from backup withholding iI you are a U3. exempt payee. if applicable. you are also certifying that as a U.S. person, your allocable share of - Fonn 1099—DlV (dividends. including those from stocks or mutual funds) my partnership income from 3 us. trade or busines is not subject to the - Form 1099-MISC (various types of income. prizes, awards, or gross proceeds) withholding tax on foreign partners‘ share of eflectively connected income. and - Form 10998 (stock or mutual lund sales and certain other transactions by 4. Certify that FATCA oode(s) entered on this form at any) indicating that you are brokers) exempt from the FATCA reporting. is correct. See What is FATCA reporting? on 2 for further Information. 0 Form 1099-5 (proceeds from real estate transactions) page

- Form 1o99~K (merchant card and third party network transactions)

Get. No. 10231 X Form W-9 (Rev. 12»2o14)

3. | 03/07/2017 | Board Of Supervisors | FY17 The Hopi School 3/7/2017 Page 5 of 6 The Hopi School is located in Navajo County; the final project will be located in Flagstaff. We checked

with the County Attorney's office and received response from Rose Winkeler:

”So long as the CI funds are shown to be benefitting County residents, it does not matterthat the

request is coming from Navajo County.”

3. | 03/07/2017 | Board Of Supervisors | FY17 The Hopi School 3/7/2017 Page 6 of 6 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: William P. Ring, Coconino County Attorney

SUBJECT: Approve Resolution 2017-17, authorizing the Arizona Attorney General’s Office to provide representation of Coconino County in the case of Sunrun Inc. v. ADOR et al. (TX2017-000450), which is a tax appeal of valuation of centrally valued property.

RECOMMENDED MOTION:

I move to approve Resolution 2017-17, authorizing the Arizona Attorney General’s Office to provide representation of Coconino County in the case of Sunrun Inc. v. ADOR et al. (TX2017- 000450).

BACKGROUND:

Arizona Revised Statutes § 11-251(4) provides that the County’s Board of Supervisors is authorized to control the defense of all actions to which the County is a party. In this particular case, Arizona Revised Statute § 42-11054(C)(2) provides that “grid-tied photovoltaic systems and any other device or system designed for the production of solar energy primarily for on-site consumption… have no value and … add no value to the property.” Several companies own large numbers of photovoltaic (PV) systems which are leased to homeowners. The companies sell excess power generated, but not utilized by the property, to APS and SRP. When aggregated, these PV systems are comparable to utility-scale systems. Electric generation facilities are valued by the Arizona Department of Revenue (ADOR) pursuant to A.R.S. § 42- 14156.

ALTERNATIVES:

The alternative would be for the County Attorney’s Office to represent the County in this matter, which would require a very substantial investment of attorney time and other resources presently unavailable in the Coconino County Attorney’s Office.

FISCAL IMPACT:

There is no cost to the County for the Attorney General’s office to represent the County in addition to its representation of ADOR and other counties. An adverse decision on any or all of

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 1 of 20 these cases could result in the County being required to issue a refund to the objecting tax payer.

ATTACHMENTS:

Document Name 2 - Supporting Document - Resolution 2017-17 3 - Supporting Document - COMPLAINT - 2/8/2017

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 2 of 20 RESOLUTION NO. 2017-17

A RESOLUTION OF THE BOARD OF SUPERVISORS OF COCONINO COUNTY, ARIZONA, TO AUTHORIZE REPRESENTATION BY ATTORNEY GENERAL’S OFFICE FOR PROPERTY TAX APPEAL OF CENTRALLY ASSESSED PROPERTY.

WHEREAS, the Board of Supervisors is authorized under A.R.S. § 11-251(14) to control the defense of all actions to which the County is a party; and,

WHEREAS, Coconino County, along with the Arizona Department of Revenue and several other counties, has been named in property tax appeals of centrally assessed properties in:

Sunrun Inc. v. Coconino County, ADOR, et al. – TX 2015-000450

WHEREAS, the Attorney General’s Office represents the Arizona Department of Revenue and has specialized knowledge of centrally assessed properties; and

WHEREAS, the Attorney General’s Office has requested authorization to represent the named counties, in addition to the Arizona Department of Revenue;

NOW, THEREFORE, BE IT RESOLVED that the Attorney General’s Office is authorized to represent Coconino County in:

Sunrun Inc. v. Coconino County, ADOR, et al. – TX 2015-000450

APPROVED AND ADOPTED this 7th day of March, 2017, by the Coconino County Board of Supervisors.

______Chairwoman, Board of Supervisors

ATTEST:

______Clerk, Board of Supervisors

APPROVED AS TO FORM:

______Deputy County Attorney

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 3 of 20 copv .«

Court S. Rich 021290 ,.....uqq..

...,.~...... ,. Lo anV. Elia‘ 02500 DEC 152015

. §‘14§'%I§AW ’i§°UsP’-".5.oo . t€tS011 I'., 11113 . - Scottsdale,AZ8525l ”'°”‘r‘%L‘s$§’$«”B?é3LE”‘

Pl‘-\I:)g480 505-3936 A , oevmvcisax F :(4 0) 505-3925 crich oselaw o com leli oselaw 11.00111 Attorney farP intifl IN THE SUPERIOR COURT OF THE STATE OF ARIZONA IN THE ARIZONA TAX COURT

V " 0 U 0 4 5‘ 0 SUNRUN INC. aD_elaware corporation, No. TX 2 0 1 0

Plaintiffs, COMPLAINT

10 vs. NOTICE OF PROPERTY TAX APPEAL 11 ARIZONA DEPARTMENT OF REVENUE, an of the State of (Excessive Valuation) ' Egellil 12 na; MARI OP COUNTY a political subdivision of the State of Assigned to: 13 Arizona, PIMA COUNTY a political Honorable Christopher T. Whitten ' subdivision of the State of na;_ _ _ 14 PINAL COUNTY, a political subdivision of the State of Arizona; YA_VAPAI 15 COUNTY,_ a political subdivision of the

Suite of Arizona; YUMA COUNTY, 21 16 political subdivision of the State of Arizona; GILA COUNTY, a political 17 subdivision of the State of Arizona; LA PAZ COUNTY, a political subdivision of the State of 18 Arizona; COCONINO COUNTY,_ a political subdivision of the State of Arizona; COCHISE COUNTY, a political subdivision of the State of Arizona, ' 20

Defendants. 21

23 Pursuant to A.R.S. §§ 42-16204 and 42-16207, et seq., Sunrun Inc. hereby appeals 24 to the Arizona Tax Court the valuation of solar energy property (“Subject Property”) for 25 tax year 2016, as illegally determined by the Arizona Department of Revenue (“DOR”), 26

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 4 of 20 pursuant to A.R.S. § 42-14155, and contrary to the final Judgment of this Court entered

in TX2014-000129.

This action is brought as a protective valuation appeal only, because Sunnm Inc.

previously obtained a final Judgment from this Court in a declaratory judgment action

(Case No. TX20l4-000129). In that case, this Court ruled that DOR had no legal

authority to assess leased solar energy equipment placed on an individual cu'stomer’s real

property, pursuant to A.R.S. §§ 42-1415 1(B) and 42-14155. As such, all of the full cash

values on Plaintifls’ Properties were determined by DOR illegally and without any legal

authority. As a result, the Court has already ruled that all of the resulting full cash values

10 are void.

11 Based on the prior determination of this Court — which DOR appealed to the — 12 Arizona Court of Appeals this Complaint and Notice of Appeal will be rendered moot

13 if the decision of the Court in TX2014-000129 is upheld on appeal. Accordingly, to the

14 extent that any property taxes are assessed against the Subject Property based on DOR’s

15 illegal actions in setting those full cash values for tax year 2016, plaintifi‘ reserves the

16 right to initiate a timely future action, pursuant to A.R.S. § 42-1 1005, to seek refunds of

17 any property taxes that are illegally-collected by the named defendant counties herein

against the Subject 18 Property, based on the full cash value this Court ruled was illegally determined DOR 19 by under A.R.S. §42-14155. In 20 furtherance of this complaint, plaintiff alleges as follows:

21 PARTIES, JURISDICTION, AND VENQE

22 1. DOR is an agency of the State of Arizona, created and organized pursuant to

A.R.S. 42-1001, et seq. DOR 23 § is made a defendant to this action pursuant to A.R.S. § 42-

24 16208, and because it was the sole party that determined the full cash values of Plaintifis’

Properties for tax 25 year 2016, pursuant to the provisions of AJLS. § 42-14155.

26

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 5 of 20 2. DOR issued thelune 15, 2015 notice of value attached hereto as Exhibit A

(“Notice of Value”).

3. The Notice ofVa1uc purports to set the full cash value of the Subject Property

at $8,448,000.

4. Legal title to the Subject Property is, vested either directly in Sunrun Inc. or in

affiliated limited liability companies in which Sunrun Inc. holds an ownership interest and

is the managing member (collectively, “Sunrun" or “.'Plaintiff’).

5. DOR has collectively identified Sunnm with CVP Tax ID 54-668.

6. The Subject Property is located in Maricopa, Pima, Pinal, Yavapai, Yuma, 10 Gila, La Paz, Cochise, and Coconino Counties (collectively, “The Counties”). 11 7. The Counties are political subdivisions of the State of Arizona. The Counties 12 will collect the property taxes that result fi'om DOR’s determination of the full cash value of 13 the Subject Property for tax year "2016. The Counties are made defendants to this action 14 pursuant to A.RS. § 42-16208 because they are the political subdivisions that will levy and 15 collect property taxes from Sunrun based on the full cash value determined solely by DOR. 16 8. Sunrun prepared and filed an armual report for the Subject Property with 17 ADOR pursuant to A.R.S. § 42- l4l52(A) and DOR issued the Notice of Value to Sunrun. 18 9. Sunrun has standing to and is appealing the valuation of all the Subject 19 Property in this action. 20

10. Defendant DOR is an agency of the State of Arizona and properly named 21 Defendant herein pursuant to A.R.S. § 42-l 6208(A)(l). 22

ll. Defendants Maricopa, Pima, Pinal, Yavapai, Yuma, Gila, La Paz, Cochise, 23

and Coconino Counties are political subdivisions of the State of Arizona and properly named 24

Defendants herein pursuant to A.R.S. 42-l6208(A)(1). 25 §

26

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 6 of 20 12. Jurisdiction is proper in this Court pursuant to A.R.S. §§ 12-163(B) and 42-

16204.

13. Venue is proper pursuant to A.R.S. § 12-165(A).

14. This appeal is timely pursuant to A.R.S. § 42-16204.

GENERAL ALLEGA_'110NS

15. The Subject Property is “solar energy equipment” and more specifically, grid-

tied photovoltaic systems designed primarily for the on-site consumption of solar energy

pursuant to A.R.S. § 42-11054(C)(2). 10 16. DOR assessed the Subject Property as “renewable energy equipment” under 11 A.R.S. § 42-14155, rather than assessing it pursuant to A.R.S. § 42-11054(C)(2), which is 12 the only siatute that applies to the Subject Property. Although A.R.S. § 42-11054(C)(2) 13 explicitly provides that grid-tied photovoltaic systems designed primarily for on-site 14 consumption “have no value,” DOR valued and will assess the Subject Property at twenty 15 of what DOR believes to be its to A.R.S. percent (20%) depreciated taxable cost, pursuant 55 15 42-14155. As a result, DOR’s determinations of the full cash value of the Subject Property 17 for tax year 2016 are improper, excessive, unconstitutional and/or illegal, because DOR 18 exceeded its statutory jurisdiction in valuing such property, as the ruling and Judgment of

the Tax Court in TX2014-000129 has already established. 20 17. For property that meets the requirements of A.R.S. § 42-14l51(B), DOR 21 annually determines the full cash value of “renewable energy equipment” pursuant to a 22

statutory formula set forth in A.R.S. § 42-14155. The Arizona Legislature enacted Section 23 42-14155 as a tax incentive to encourage statewide investment in renewable energy 24

production, and amended it via HB2403, effective as of July 24, 2014. 25

26

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 7 of 20 18. In placing the Subject Property into service, Plaintiff‘ received investment tax

credits, production tax credits or cash grants in lieu of investment tax credits from the State

of Arizona or the federal government as renewable energy incentives.

19. Assuming the statutory formula for “renewable energy equipment” set forth — in A.R.S. § 42-14155 applies to the Subject Property— which it does not upon information

’ and belief, DOR may have misapplied the statutory formula in detemiining the full cash

values of the Subject Property under the statute. Among other things, Sunrun alleges that

DOR improperly included federal investment tax credits or cash grants referred to above in

calculating the “depreciated cost” of the Subject Property, despite the fact that the investment 10 taxcreditorcashgrantwas notanactualcostincurredby Sunrmtbutratheraninoenfive 11 paid to Sunrun as the original builder of the Subject Property, and not something a willing 12 buyer of the Subject Property would be able to acquire wh the property is sold. Pursuant 13 to AJLS. § 42-l4l55(C)(4), as it existed prior to the date on which DOR made its final 14 determinations of value for tax year 2016 in this case, investment tax credits and cash grants 15 such as the ones received by Sunnm are expressly excluded from the depreciated cost of the 15 Subject Property when calculating values under this statute. 17

20. In addition, upon information and belief, DOR's determinations of the full

cash value of the Subject Property for tax year 2016 under Section 42-14155 may also be

excessive and inequitable because they were based on percent good tables that were not

derived from the “depreciated cost” of the Subject Property as mandated by A.R.S. § 42-

14155, and it is unknown whether DOR used such tables to determine the full cash values of

the Subject Property at issue in this case. 23

21. DOR’s determinations of the full cash value of the Subject 24 Property for tax

year 2016 are also excessive and inequitable because 25 its determinations of the full cash

values of the Subject for tax 2016 26 Property year will result in disparate treatment between

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 8 of 20 owners of similarly-situated properties, based solely on whether such property is owned or

leased, at least according to DOR’s flawed interpretation of AJLS. §§ 42-1 l0S4(C)(2) and

42-14l5l(B), and as upheldbythe Tax Court in aruling thathas nowbeen appealed; and/or

because its valuations under Section 42-14155 treat the Original owners of renewable energy

equipment different fiom all subsequent owners of such property. Therefore, DOR’s

interpretation of A.R..S. § 42-14155 violates Article IX, § 1 of the Arizona Constitution,

because it values identical properties differently based on criteria that are not a valid basis

for distinguishing such properties under the Uniformity Clause of the Arizona Constitution.

22. Upon information and belief, DOR’s determination of the full cash values of 10 the Subject Property for tax year 2016 may also be excessive and inequitable because DOR 11 failed to properly apportion the full cash value it determined based on the tax rate area codes 12 where the property is located, as required by Article IX, § 1 of the Arizona Constitution and 13 A.R.S. § 42-14157, which makes no provision for apportionment of the full cash values 14 determined by DOR under Section 42-14155, except for renewable energy properties that 15 have a “unit value” within the meaning of A.R.S. § 42-l4l55(D), which is not true for any 16 ofthe Sunrun’s properties that are the subject ofthis tax appeal. 17 23. PursuanttoArizonalaw,andasadirectresultofthefullcashvalues 18 improperly determined by DOR, The Counties have and/or will assess, levy and seek to 19 collect property taxes fiom Sunrun for themselves and for each taxing unit or district 20 appearing upon their respective tax rolls, based upon DOR’s illegal and/or improper and 21 excessive determination of the full cash value of the Subject Property in tax year 2016, which 22 value has not been properly apportioned to the tax rate area codes where such property is 23

physically located, in violation of not only the applicable statutes but the provisions of Article 24

IX, 1 of the Arizona Constitution. 25 §

26

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 9 of 20 24. Pursuant to A.R.S. § 42-141 S2(A), Sunrun reported to DOR its “original cost”

to place the Subject Property in service for DOR’s Valuation pursuant to A.R.S. § 42-14155.

25. In valuing “renewable energy equipment" pursuant to A.R.S. § 42-14155,

. DOR issued the Notice of Value to Sunmn.

26. Although A.R.S. § 42-11054(C)(2) explicitly provides that grid-tied " photovoltaic systems designed primarily for on-site consumption "have no value, DOR

valued and will allegedly assess the Subject Property at twenty percent (20%) of depreciated

cost pursuant to A.R.S. § 42-141 55(B).

27. In determining the Subject Property’s accrued depreciation pursuant to A.R.S. 10 § 42-14155(B), DOR consulted internal depreciation tables that may not accurately reflect 11 the Subject Property’s actual depreciation for tax year 2016. 12 28. While A.R.S. § 42-14l55(C)(4) requires DOR to exclude in the Subject 13 ” Property's “original taxable co any investment credits, production tax credits or cash 14 grants in lieu of investment tax credits, DOR failed to exclude such credits in determining 15 such original taxable costs. 16 29. DOR’s failure to exclude investment credits, production tax credits or cash 17 grants in lieu of investment tax credits fiom the Subject Property's original taxable costs 18 while excluding the same fiom similarly situated solar energy equipment violates the 19

Uniformity Clause of the Arizona Constitution (Article IX, § 1) as DOR would be valuing 20

and assessing property within the same class differently without lawful justification.

30. Therefore, DOR’s valuation of the Subject Property is excessive, erroneous 22

and unlawful since such properties "have no value” pursuant to A.R.S. 42-1 i054(C)(2). 23 §

31. Moreover, DOR’s valuation of the Subject Property is also excessive, 24

erroneous and unlawful since DOR failed to properly calculate the properties’ accrued 25 actual

depreciation and 26 original taxable costs.

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 10 of 20 32. Any property taxes levied and assessed against the Subject Properties for tax

year 2016 will be paid under protest before the date such taxes become delinquent.

33. All, oratleastaportionofthepropertytaxes tobe levied andassessedagainst

the Subject Properties for tax year 2016 are or will be excessive, and Plaintifl’ is entitled to a

refund of all or any such part of the tax that may be paid due to DOR’s erroneous

determination of the Subject Property’s value for tax year 2016.

COUNT 1

(Unauthorized Valuation per A.R.S. § 42-11054) 10 34. Plainfiff realleges and incorporates by reference the allegations found in 11 paragraphs 1-24 above. 12 35. DOR’s determination of the Subject Properties’ value for tax year 2016 is 13 unauthorized and unlawful since the Subject Properties have no value pursuant to A.R.S. § 14 42-ll054(C)(2).‘ 15 36. Pursuant to A.R.S. §42-1l054(C)(2), Sunnm's properties “are considered to 16 have no value and to add no value to the property on which such device or system is 17 installed.” Upon information and belief, none of the named defendant counties calculated 16 anyofthefulleashvalues thatarethefoeus ofthistaxappeahandnoneofthemhaveany 19 legal authorityto value the Subject Property pursuant to the provisions of A.R.S. § 42-14155. 20

37. Sunrun is entitled to recover its costs, expenses and attorneys‘ fees incurred 21 herein pursuant to the provisions of A.R.S. §§ 12-341, 12-348, and/or 12-349. 22

23

24 ' In TX2014-000129, this Court declared that A.R.S. § 42-l1054(C)(2), as amended by 25 Laws 2009, Ch. 101, § 6 violates Article IX, Sections 1 and H of the Arizona 26 Constitution. That judgment is currently being appealed.

8

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 11 of 20 38. Sunrun is entitled to recover interest on any judgment for overpayment of

property taxes pursuant to A.R.S. § 42-134(1).

§OUNT 2

(Unauthorimd Valuation per TX2014-000129)

39. Plaintiff realleges and incorporates by reference the allegations found in

paragraphs 1-28 above.

40. DOR issued the Notice of Value acting under authority of either A.R.S. § 42-

14151 or A.R.S. § 42-14155. 10 41. In 'I'X20l4-000129, this Court declared that A.R.S. § 42-14151 and A.R.S. § 11 42-14155 do not apply to the Subject Property. 12 42. In TX2014-000129, the Tax Court ruled ADOR had no legal authority to 13 determine the full cash values of SunrI.1n’s property pursuant to A.R.S. § 42-14155, as it did 14 in this case. As such, DOR’s determination of the full cash values of the Subject Property in 15 tax year 2016 was not authorized and is improper, illegal, and void ab initio. 15 43. A consequence of this Court’s judgment in TX2014-000129 is that the Notice 17 of Value, including DOR’s valuation of the Subject Property, is void. Southern Pacific Co. 1B

v. Graham County, 36 Ariz. 359, 366 (1930). 19 44. Sunrun is entitled to recover its costs, expenses and attorneys‘ fees incurred 20 herein pursuant to the provisions of A.R.S. §§ 12-341, 12-348, and/or 12-349. 21

45. Sunrun is entitled to recover interest on any judgment for overpayment of 22

property taxes pursuant to A.R.S. § 42-134(1). 23

24 COUNT 3 25

(Excessive Valuation for Tax Year 2016) 26

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 12 of 20 reference the allegations found in 46. Plaintifi‘ re-alleges and incorporates by

paragraphs 1-33 above.

value for tax year 2016 is 47. DOR’s determination of the Subject Property’s

Property pursuant to excessive and erroneous since DOR did not properly value the Subject

depreciated costs when considering their proper AKS. § 42-14155(B) based upon actual

“original taxable co .”

againstSunrun’spropertyfortaxyear 48. Thcpropertytaxes thatwillbeassessed

cash values, based on 2016 will be based upon excessive, discriminatory, and/or illegal full

Moreover, even assuming Section the Tax Court’s ruling and Judgment in TX2014-000129. 10 value such 42-14155 could be applied to the Subject Property, DOR did not properly

11 Sunrun will have to pay more taxes than property under A.R.S. § 42-14155. As a result,

12 had been valued and taxed properly. could legally be collected if the Subject Property

13 entitledtnhavethe 2016 Therefore,pursuanttoA.R.S. §§ 42-16213 and42-16214, Sunrunis 14 and to receive a refund of any taxes tax rolls corrected to Ieflect the correct full cash value, 15 andlor discriminatory 2016 full cash value levied, assessed and paid based on the excessive 16 determined by ADOR. 17 and attorneys‘ fees incurred 49. Sunrun is entitled to recover its costs, expenses 18 12-348, and/or 12-349. herein pursuant to the provisions of A.R.S. §§ 12-341, 19 judgment for overpayment of 50. Sunnm is entitled to recover interest on any 20 property taxes pursuant to A.R.S. § 42-134(1). 21

22 Defendants as W1-IEREFORE, Plaintiff prays for an entry of judgment against 23 follows: 24 eliminated for tax year A. That the assessed value of the Subject Properties be 25 2016, and the tax roll accordingly corrected; and 26

10

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 13 of 20 That the Court declare DOR’s valuation void, excessive, erroneous, and

discriminatory, and reduce said value and direct correction of the tax roll

accordingly; or

That the Court determine and fix full cash values of the Subject Property

for tax year 2016 in accordance with the requirements of A.R.S. § 42-

11054(C)(2);

Alternatively, if Section 42-14155 is determined to be applicable to

Plaintiffs’ Properties, determine and fix the full cash values of Plaintiffs’

Properties for tax year 2016 in accordance with the requirements of A.R.S. 10 §42-14155, as it was amended by HB2403, effective July 24, 2014; 11 That the Court order and decree that the tax year 2016 taxes for the Subject 12 Property be calculated or recalculated, as the case may be, based upon such 13 reduction in value as requested herein, and that this Court render judgment 14 against the Defendants for an amount equal to any excess taxes paid by the 15 Plaintiff as a result of such erroneous values, together with interest on each 16 installment of such paid taxes from the date of payment of each such 17 installment until the date of the refund thereof; and for its court costs and 18 other recoverable;

Render judgment that Sunrun have and recover from the defendant counties 20

refimds in the amount of any excess taxes paid based on the 2016 full cash 21 values as determined by this Court, together with interest thereon at the legal 22

rate fiom the date(s) of payment by Plaintiffs until refiinded by the counties 23 involved; 24

Render judgment that Sunrun have and recover from the defendant counties 25

refunds in the amount of any taxes that were paid based on illegal, 26

ll

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 14 of 20 discriminatory or inequitable values applied to their property for tax year

2016;

H. That Plaintifl‘ be awarded its costs, expenses, and attorneys’ fees incurred

herein, together with interest thereon at the legal rate from the date of

Judgment until paid; and

1. For such other relief as this Court deems just and proper.

DATED this 15”‘ day of December, 2015.

10 ROSE LAW GROUP pe

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4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 15 of 20 ._ Court S. Rich (021290) Logan V. Elia (025009) ROSE LAW GROUP PC 7144 E. Stetson Drive, Suite 300 Scottsdale, Arizona 85251 Phone: 480.505.3936 Fax: 480.505.3925 [email protected] crieh roselaw ou .com lelia roselaw on .com Attorneys for Plaintzfi’

.—o\ooo~1a\u-4--who

IN THE SUPERIOR COURT OF THE STATE OF ARIZONA

IN THE ARIZONA TAX COURT

u—Ir—I SUNRUN INC. a Delaware corporation, Case No.: TX2015-000450 pc

300 Plaintiffs,

Sulte 85251 Vs_ NOTICE OF ERRATA Group

Drive, AZ ARIZONA DEPARTMENT OF (Assigned to the Honorable

Stetson REVENUE, an agency of the State of Law Scottsdale, Christopher T. Whitten) Arizona; MARICOPA COUNTY, a E. olitical subdivision of the State of Arizona, Rose 7144 IMA COUNTY, a political subdivision of the State of Arizona; PINAL COUNTY, a political subdivision of the State of Arizona; YAVAPAI COUNTY, a olitical subdivision of the State of Arizona; COUNTY, a political subdivision of the State of Arizona; GILA COUNTY, a political subdivision of the State of Arizona; LA PAZ COUNTY, a political subdivision of the State of Arizona; COCONINO COUNTY, a political subdivision of the State of Arizona; COCHISE COUNTY, a political subdivision of the State of Arizona,

Defendants.

Plaintiff Sunrun, Inc. hereby gives notice that it inadvertently filed its complaint in this

matter (“Complaint”) without attaching its exhibit. Paragraph two of the Complaint states that

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 16 of 20 ._ a June 15, 2015 notice of value (“Notice of Value”) should be attached as Exhibit A to the

Complaint. The Notice of Value referenced in the Complaint was not attached to the filed

version of the Complaint. The Notice of Value referenced in the Complaint is attached to this

Notice of Errata as Exhibit A.

RESPECTFULLY SUBMITTED this 23'“ day of January, 2017.

:-O‘DO0-lO\UI-FUIIQ ROSE LAW GROUP PC

/s/ Logan V. Elia Logan V. Elia 7144 E. Stetson Drive, Suite 300 Scottsdale, Arizona 85251 Attorneys for Plaintzfl” r—-v—- ORIGINAL of the foregoing electronically filed pc via, Turbocourt with the Maricopa County Superior Court 300 —- N this 23'“ day of January, 2017.

Suite

85251 r—- U) Group

Drive, Copy of the foregoing mailed AZ

r— -5 via U.S.P.S. Certified Mail Return Receipt Requested 23"‘ Stetson Law Scottsdale, this day of January, 2017 to: _ LII E.

_. Arizona Department of Revenue Rose 7144 0\ C/o Director of The Arizona Department of Revenue

\l ... 1600 W. Monroe Street Phoenix, Arizona 85007 >—- 06

n—- ND Cochise County C/o Clerk of the Board of Supervisors NO 1415 Melody Lane, Bldg G Bisbee, Az 85603 N h—I

NN Coconino County C/0 Clerk of the Board of Supervisors N L») 219 E. Cherry Avenue Az N -B Flagstaff, 86001

N 1-1! Gila County C/o Clerk of the Board of Supervisors N O\ Gila County Courthouse N \) 1400 E. Ash Street Globe, Az 85501 I5.) 00

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 17 of 20 ._.

La Paz County C/o Clerk of the Board of Supervisors 1108 Joshua Avenue Parker, Az 85344

Maricopa County C/o Clerk of the Board of Supervisors 301 West Jefferson, 10th Floor

:-O\O00\lO\UI-FUDIQ Phoenix, Arizona 85003

Pima County C/o Clerk of the Board of Supervisors 130 W. Congress 5th Floor Tucson, Az 85701

n—-u—- Pinal County pc

300 C/o Clerk of the Board of Supervisors

u— N P.O. Box 827 Sulte

85251 — la) Florence, Az 85132 Group

Drive. AZ A .— Yavapai County

Stetson Law Soottsdale, U: Clerk of the Board of Supervisors Ii E. 1015 Fair Street, 3rd Floor, Room 310 Rose O\ 7144 0- Prescott, Az 86305

v—- \I Yuma County

00 C/O o— Clerk of the Board of Supervisors Susan Thorpe, County Administrator \O u— 198 S. Main Street 20 Yuma, Az 85364

Courtesy Copy of the foregoing mailed via U.S.P.S. First Class Mail 22 this 23'“ day of January, 2017 to: 23

Kenneth J. Love 24 Assistant Attorney General 1275 West Washington Street Phoenix, AZ 85007-1298 26 Attorney for Defendant Arizona Department of Revenue

27 By: /s/ Tanya Illills 28

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 18 of 20 EXHIBIT A

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 19 of 20 STATE or ARIZONA Department of Revenue Property Tax Division Fax (602) 5424425

Douglas A. Qycey Governor

David Raber Director

Monday, June 15, 2015

CVP TAX ID # 54-668 SUNRUN INC. MANAGER MEMBER 595 MARKET STREET SAN FRANCISCO. CA 94105

NOTICE OF VALUE TAX YEAR 2016

The FULL CASH VALUE of your operating property located in Arizona is:

8 448 000

If the property owner disagrees with the FULL CASH VALUE stated above, a taxpayer conference to discuss the value may be requested on or before July 15, 2015.

If a taxpayer conference is requested, the request must be in writing and must list who will attend the conference and what issues will be discussed. The property owner must provide supporting documentation to justify his/her opinion of value no later than the day of the conference. The FULL CASH VALUE above is subject to change based on additional information provided by the taxpayer or otherwise discovered by the Department prior to August 31, 2015.

In the event of a change in value, a Revised Notice of Value will be mailed on or before August 31, 2015.

The valuation date for the above value is January 1, 2015.

The value will not be used for property tax purposes until 2016.

Taxes will be due as follows:

First half due: October 1, 2016

Second half due: March 1. 2017

If you have questions regarding this notice, please contact Frank E Dudley at (602) 716-6179.

Department of Revenue, Property Tax Division, 1600 wesr Monroe, Division 13, Phoenix, A2559:

4. | 03/07/2017 | County Attorney | Approve Resolution 2017-17 to authorize Arizona AG to represent Coconino... 3/7/2017 Page 20 of 20 Meeting Date: 2017-03-07

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Gary Krcmarik, Coconino County Court Administration

SUBJECT: Approve the on-call appointment of Charles Adornetto, Christine M. Brown, Thomas Chotena, Charles Davies, Donald P. Frame, Michael Goimarac, Howard Grodman, Jared Holland, Gerald D. McCafferty, Margaret A. McCullough, Rebecca Plevel, Michelle Ratner, Ted S. Reed, Susan Slasor, James Speed, Joshua Steinlage, and Robert B. Van Wyck as Judge Pro Tempore for Superior Court in Coconino County, for the term of July 1, 2017 through June 30, 2018 (FY18).

RECOMMENDED MOTION:

Approve the on-call appointment of Charles Adornetto, Christine M. Brown, Thomas Chotena, Charles Davies, Donald P. Frame, Michael Goimarac, Howard Grodman, Jared Holland, Gerald D. McCafferty, Margaret A. McCullough, Rebecca Plevel, Michelle Ratner, Ted S. Reed, Susan Slasor, James Speed, Joshua Steinlage, and Robert B. Van Wyck as Judge Pro Tempore for Superior Court in Coconino County, for the term of July 1, 2017 through June 30, 2018 (FY18).

BACKGROUND:

A judge pro tempore serves a critical role in the operation of the courts within the county. This “fill-in” role is necessary for meeting judicial time limits and providing the judges of the Superior Court divisions the opportunity to fulfill his/her administrative duties as well as maintain reasonable hours in the administration of justice.

The judge pro tempore provides the court with necessary judicial coverage on occasions when the incumbent judge is:

A. Attending annually mandated continuing judicial education programs/training (16 hours per year). B. The judge is participating in strategic planning, school-based civic programs and other community events important to the administration of justice. Such activities do not count as vacation time. C. Judge is taking sick time as medical condition require. D. Judge is taking vacation time away from the court as scheduled as far in advance as reasonably possible, and notice given to the appropriate presiding judges so that appropriate

5. | 03/07/2017 | Courts Administration | FY18 - Superior Court Judge Pro Tempore Appointments 3/7/2017 Page 1 of 2 emergency judge pro tempore coverage can be planned.

These candidates meet all statutory and constitutional requirements/qualifications for this position per A.R.S. §12-142 and the Arizona Constitution Article 6, Section 22. The judges recommended for this appointment have also been vetted by Court Administration through an application process. ARS §12-142. Qualifications of Judge Pro Tempore; Residence; Salary; Exclusion from Retirement Provisions: A. A judge pro tempore of the superior court shall be: 1. Not less than thirty years of age. 2. Of good moral character. 3. Admitted to the practice of law in this state for not less than five years next preceding his appointment. 4. A resident of this state for not less than five years next preceding his appointment. B. A judge pro tempore may be appointed to serve in the county of his residence or in a county of which he is not a resident. C. The salary of a judge pro tempore shall be paid for the period of the appointment based on an hourly salary equal to that of a superior court judge. A judge pro tempore may agree in advance to donate any or all of his services. D. Judges pro tempore are not subject to any provision of law relating to the retirement of judges. Arizona Constitution Article 6, Section. 22. Superior and Other Courts; Qualifications of Judges: Judges of the superior court, intermediate appellate courts or courts inferior to the superior court having jurisdiction in civil cases of one thousand dollars or more, exclusive of interest and costs, established by law under the provisions of section 1 of this article, shall be at least thirty years of age, of good moral character and admitted to the practice of law in and a resident of the state for five years next preceding their taking office.

Funding for this appointment is paid from regular or temporary wages of the General Fund totaling $31,109.

ALTERNATIVES:

The alternative would be to have no or limited judicial coverage of the court when the sitting judge(s) are out of the office.

FISCAL IMPACT:

Funding for this appointment is appropriated and paid from regular or temporary wages of the General Fund totaling $31,109.

ATTACHMENTS:

There are no attachments.

5. | 03/07/2017 | Courts Administration | FY18 - Superior Court Judge Pro Tempore Appointments 3/7/2017 Page 2 of 2 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Susan Brown, Facilities Director

SUBJECT: Approve a Fiscal Year 2017 (FY17) Page Justice Remodel budget expenditure amendment and corresponding budget allocation in the amount of $173,000.

RECOMMENDED MOTION:

Approve a Fiscal Year 2017 (FY17) Page Justice Remodel budget expenditure amendment and corresponding budget allocation in the amount of $173,000.

BACKGROUND:

The Coconino County Board of Supervisors has committed to sound financial and organizational management as a strategic priority area to achieve responsible governance in meeting the needs of current and future County residents. Investment, management and operation of County owned and leased assets are critical components in providing and delivering services to the public. The Facilities Management Department (FMD) implements these critical functions by providing the Board of Supervisors with a strategic Facilities Master Plan (FMP).

Coconino County and City of Page have joint ownership of the Public Safety Building, located at 547 Vista Avenue, in Page Arizona. The Building currently houses the Page Justice Court and the City of Page Municipal Court.

Over the years, several building issues arose that caused health and security issues for visitors and occupants to the building. The City and the County worked cooperatively on a plan to remediate those issues, resulting in a remodel project estimated at $1.1 million in 2008, of which approximately $450,000 would be paid by the County. Because of economic issues caused by the Great Recession, the scope of the project was reduced over the course of the next eight years and portions of the original plan were reduced though the issues continued. After extended negotiation, the City of Page and Coconino County entered into an Intergovernmental Agreement on June 7, 2016 to remodel the Public Safety Building and share the estimated construction costs of $237,000.

However, as work began on the IGA-related scope, opportunities to remediate additional building issues have come up and the City has asked to partner on these items. Staff recommends moving forward with these additional small projects, including some improvement

6. | 03/07/2017 | Facilities | Budget Amendment for Page Justice Court Remodel 3/7/2017 Page 1 of 2 of the public access and transaction areas of the lobby, cure of long-standing sewer issues in the public restrooms and county-specific work on plumbing and storage (for the Justice Court and other County departments in Page). The estimated cost of these additional small projects is $173,000.

This budget expenditure amendment and corresponding budget allocation increases the total estimated cost of the project to $410,000. The County’s IGA cost was $137,000 and this allocates an additional $147,000 for the expanded scope. This amendment also allows receipt and expenditure of the City’s funds. The County's addtional funding comes from the original $450,000 budget allocation for this project.

ALTERNATIVES:

The alternative to the proposed item will be to not address the proposed improvements.

FISCAL IMPACT:

Reduction of the allocated Space Plan fund by $173,000. The allocated Space Plan Fund is funded from the proceeds from the sale of Huffer Lane Property.

ATTACHMENTS:

There are no attachments.

6. | 03/07/2017 | Facilities | Budget Amendment for Page Justice Court Remodel 3/7/2017 Page 2 of 2 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Brian Grube, Parks and Recreation Director

SUBJECT: Approve the reappointment of Carol Glassburn, District 3, to the Coconino County Parks and Recreation Commission, for a term commencing 2017 and ending 2022.

RECOMMENDED MOTION:

Approve the reappointment of Carol Glassburn from District to the Coconino County Parks and Recreation Commission, commencing 2017 and ending 2022.

BACKGROUND:

Ms. Carol Glassburn brings extensive credentials and experience to her role as commissioner, she is a veteran community organizer, with a background in forestry and volunteer coodination. Carol has given valuable input to many County Parks and Recreation projects including the upcoming Master plan effort. Carol is a resident of Williams. Reappointment of Carol Glassburn to the Coconino County Parks and Recreation Commission; representing District 3, commencing 2017 and ending 2022.

ALTERNATIVES:

1. The Board could choose to approve reappointment of Carol Glassburn to the Parks and Recreation Commission for a second term. 2. The Board could choose not to approve reappointment of Carol Glassburn to the Parks and Recreation Commission for a second term. 3. The Board could choose to table of amend this item.

FISCAL IMPACT:

There will be no fiscal Impact to approval of this reappointment.

ATTACHMENTS:

There are no attachments.

7. | 03/07/2017 | Parks and Recreation | Reappointment of Carol Glassburn to the Coconino County Parks and... 3/7/2017 Page 1 of 1 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Lucinda Andreani, Public Works Director

SUBJECT: Approve Amendment Two of the Agreement with C and E Paving & Grading LLC for the “CMAR Pavement Preservation (Chip Seal Project) through 2018”, for the construction phase of the project for FY2017 with the Guaranteed Maximum Price of $2,391,819.00.

RECOMMENDED MOTION:

Approve Amendment Two of the Agreement with C and E Paving & Grading LLC for the “CMAR Pavement Preservation (Chip Seal Project) through 2018”, for the construction phase of the project for FY2017 with the Guaranteed Maximum Price of $2,391,819.00.

BACKGROUND:

The Public Works Department is in need of an Independent Contractor for the County roadway pavement preservation project through 2018 consisting of crack filling, chip sealing, road overlay, microsurface, slurry seal, fog seal and other rejuvenating seals.

RFQ 2016-100 was created as a public solicitation to all interested parties to provide their qualifications to the County. As a result of the evaluation process, C and E Paving was awarded the RFQ by the Board of Supervisors on January 26, 2016. On the same date the Board approved the original Agreement that authorized the pre-construction phase of the project.

C and E Paving & Grading LLC has acted in a support and collaborative role to the County in the planning, design, budgeting and scheduling of the project to date. On March 29, 2016 the BOS approved Amendment One that included a Guaranteed Maximum Price for work during FY2016 that was completed by June 30, 2016.

This submittal is requesting the Board to approve Amendment Two of the Agreement which will authorize the next phase of work to be performed as weather permits. The completion date is June 30, 2017.

ALTERNATIVES:

The following alternatives are available to the Board of Supervisors:

8. | 03/07/2017 | Public Works | Public Works 3-7-2017 Amendment Two of CMAR Agreement with C and E Paving... 3/7/2017 Page 1 of 107 1. Approve this submittal. 2. Reject the submittal and request a new public solicitation. 3. Cancel the project for FY2017.

FISCAL IMPACT:

The compensation to the Independent Contractor for the construction phase of the FY2017 project is $2,391,819.00 which is budgeted in the Engineering Topical Surface Treatment Account, 1841-41-6030-624-15-551-50-6316.

ATTACHMENTS:

Document Name 2 - Supporting Document - C AND E PAVING CONTRACT WITH AMENDMENT TWO - 2/6/2017 3 - Supporting Document - C AND E PAVING INSURANCE - 2/6/2017

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DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Lucinda Andreani, Public Works Director

SUBJECT: Approve the purchase of two 2017 Chevrolet 3500 Cab & Chassis under State Contract No. ADSPO14-063243 from Courtesy Chevrolet in the amount of $67,591.62. Public Works

RECOMMENDED MOTION:

Approve the purchase of two 2017 Chevrolet 3500 Cab & Chassis under State Contract No. ADSPO14-063243 from Courtesy Chevrolet in the amount of $67,591.62.

BACKGROUND:

Fleet Services is responsible for the acquisition, maintenance and disposal of the County’s light vehicles and equipment. The following vehicles are identified for replacement based on age:

Vehicle # Description Current Miles Age 15617 1996 Dodge 1 Ton 4WD Cab & Chassis 105,027 20 yrs. 15504 1998 Dodge 1 Ton 4WD Cab & Chassis 132,639 18 yrs.

These new vehicles will replace units that have been out of service for four or five months at a time while waiting for parts. Original equipment repair parts are becoming difficult to find because of the extreme age of these vehicles.

The “green” fleet option was evaluated for these vehicles: there are no Hybrids or CNG options for this model of vehicle.

Addressing the concern about why we are not using local vendors; we purchase vehicles from the least expensive source available. In this case it is a State of Arizona contract vendor. No local vendors are listed on the state contract. The State Contract is competitively bid and then awarded to multiple vendors if their pricing is within two percent of the lowest price. We have gone out to bid and solicited quotes locally in the past and the state contract has been less expensive.

The second state contract vendor, Midway Chevrolet, declined to provide a quote for this purchase.

9. | 03/07/2017 | Public Works | Public Works 3-7-2017 Purchase two 2017 Chevrolet Cab & Chassis 3/7/2017 Page 1 of 7 ALTERNATIVES:

The following alternatives are available to the Board of Supervisors:

• Approve this submittal. • Postpone the purchase of the vehicles to a later date.

FISCAL IMPACT:

The cost of $67,591.62 is budgeted by the Equipment Shop, 1841-41-6020-612-15-551-80-8039.

ATTACHMENTS:

Document Name 2 - Supporting Document - PRICE QUOTATION FROM COURTESY CHEVROLET - 2/6/2017

9. | 03/07/2017 | Public Works | Public Works 3-7-2017 Purchase two 2017 Chevrolet Cab & Chassis 3/7/2017 Page 2 of 7 Fleet Services

Date: February 4, 2017

To: Mike Savoy, Buyer, Public Works i} V- E} From: Byron Browning, Fleet Services Manager ll

RE: Purchase of Two 2017 Chevy Model CK36003 — 3500 Cab & Chassis

l would like to purchase two 2017 Chevy model CK36003— 3500 & Cab Chassis for 53 33.79581 each, using State Contract. #ADSP()l4-063243. This price does include delivery to l’lagstalT.

These new vehicles will replace units that have been out of service for. tour and live months at 21 time while waiting for parts. Original Equipment repair parts are becoming difficult to find because ofage of these vehicles.

The vehicles are:

1996 I561 7... Dodge llon 4WD Cub & Chassis. with 105.027 miles on the odometer i998 l'l'on 15504... Dodge 4WD Cab & Chassis. with 132.63‘) miles on the odometer

I have attached one additional page to this document: the price sheet submitted by the Vendor

which includes 21 list ofthe RPO codes.

Here is the cost center for the purchase ofthe two units.

1841-41—60Z0e612—l5—55l—80—8()3‘) roi-..... 39 67591.62

These vehicles will be Flex Fuel capable up to P85. (85% ethanol)

There are no Hybrid or (‘NO options for these models of vehicles.

Page 1 of 1

9. | 03/07/2017 | Public Works | Public Works 3-7-2017 Purchase two 2017 Chevrolet Cab & Chassis 3/7/2017 Page 3 of 7 Coconino County Fleet Services W A; Request for Quote: 2017 CK 36003 it 4x4 Regular Cab Dual Rear Wheel Cab and Chassis

State Contract # ADSPOI4-063243 Model: CK 36003

Vender: Courtesy Chevrolet: Attn Joe Pfeffer

20l7 4WD Duel Rear Wheel Regular Cab (CK 36003)

With these options:

R9Y FLEET CREDIT HZR DARK ASH JET BLACK CLOTH FE9 FEDERAL EMISSIONS GAZ SUMMIT WHITE PAINT L96 Engine, Vonec 6.0L IOB Audio system, Chevrolet Mylink Radio G80 Differential, heavy-duty locking rear NZZ UNDERBODY SHIELDS QZT Tires, LT23S/80R17E all—terrain PCR FLEET CONVENIENCE ZZT Tires, spare LT235/80R17E all-terrain

'7

. Company Name L/0a_f2Ti=5L CHEV 5'€‘U7

Vehicle Cost $ 51,!/‘.53 f’? In .. .. Waste lire Fee $ 5

H’ Tax Rate °/o_?iTax Amount}?

_£‘_' . Privilege Sales Tax $ __ __ V _

~~~. ~ .537 ”’/ Total Vehicle Cost $ « _E G /0

Vehicle Order Cut Off Date AP‘,-"(— r’1'0lH7

Upon Receipt of Purchase Order WI‘ Number of Days to Delivery to Flagstaffjgrl-’ "

. L73 F Optional Delivery to Flagstaff $__l_‘3‘:’

. -,- :1." Printed Name ofSales Representative 11“:-l" W’ t, . 7 l ; _ _ ‘

Authorized Signature of Sales ‘-/ ll Representative 41«' > _

Attention: Please return completed document by l/27/_2Ql 7 To: Richard McGaugh _ @ Fax ti‘ 928-679-8301 or email listed below

Please Contact me ifmore information is needed. [email protected] or phone 928-679-8369

9. | 03/07/2017 | Public Works | Public Works 3-7-2017 Purchase two 2017 Chevrolet Cab & Chassis 3/7/2017 Page 4 of 7 — State of Arizona Master Blanket Page 1 of 4

./\,...~: .m,.z .. ti my ll‘\J

Master Blanket Purchase Grder ADSPO14-063243

Header Information

Purchase Order ADSPO14-063243 Re|ea5e 0 Shon Medium Number: Number: Description: and Heavy Duty Cab and Chassis

Status: 3PS - Sent Purchaser: Lon Noyes Receipt Quantity Method:

Fiscal Year: 2014 PO Type: Blanket Minor Status:

Organizafign; State of Arizona

Department: ADSPO - State Procurement Location: SPO - State Type Code: Statewide Office Procurement Office

Alternate ID: Entered 01/09/2014 Control PM Date: 05:12 10 Code:

Days ARO: 0 Retainage 000% Discount %: O 00% %:

Print Dest Detail: "Different

Catalog ID: Release Direct Pcard Yes Type: Release Enabled:

Contact Lori.Noyes@azdoa gov or (602) Tax Rate; Actual Cost: $0.00 Instructions: 542-7144 Master Blanketlcontract 01/14/201912259259 PM End Date (Maximum):

Project No.:

Building Code: Cost Code:

Special Purchase Types:

PIJ NUMBER: Coop Spend To Date: Commodity Reference Id:

PO External Doc Type:

9. | 03/07/2017https://procure,az.gov/bso/external/purchaseorder/poSummary.sdo‘?docId:ADSPO14-06324... | Public Works | Public Works 3-7-2017 Purchase two 2017 Chevrolet Cab & Chassis 2/6/20173/7/2017 Page 5 of 7 State of Arizona - Master Blanket Page 2 of 4

~ Agency i’C>.J'.0nDs 8: <_3<_>.!.i§i_t_i9ns_:£>.i.-.D AQ§E_<114;0§3Z4_LC_qnLr_a__ Q9_<2l3M<’£t~L>_<.1f3M!1I?il!§:.

Courtesy Chevrolet.

Contract Priclzw~1().xisx Certificate of insurance Courtesy (Iii;-vmlet Ciiaiiqe Older No, 1

Vendor Attachments: Agency Attachment Forms: Vendor Attachment Forms:

Primary Vendor information & PO Terms

Vendor: ,‘29.0.Q99§§,Q£>§7.;.C.QlJR_‘l_E.9:X Payment Shipping QEXKQLE-T Terms: Method' ' ' Joe Pfeffer

E; Rd» 3133 C:Z'“g;%a1°A:< Shipping Freight oenix, _ _ Us Terms. Terms. Email: [email protected] Phone: (602)27 «$232 P0 099 FAi6bé5i98é¢s94- Notifications Acknowledged DateITime Refierpnrra‘ Acknowledgements: It 0001 Purchase Emailed to jpfeffer@houseofcourtesy corn at 01/27/2014 08:22:46 AM Order 01/27/2014 07.56129 AM

Master Blanket/Contract Vendor Distributor List

V. =‘mi<,>i' J D. ‘33‘9.’J‘~3.1,“!gEl V_\"l:l_U(\T Name Preferred Qglvveiy Metixrid Vi,3ndo' Dis‘t_j‘rL:tor Statgg

9.0,’-*3,0,Q,3>i,0§ PZ90000D3009 COURTESY CHEVROLET Email Active

Master Blanketlcontract Controls

Master Blanketlcontract Begin Date: 01/15/2014 Master Blanketlcontract End Date: 01/14/2018 Cooperative Purchasing Allowed: Yes

Organization Department Dollar Dollars Spent to Minimum Order Limit Date Amount

ALL ORG - Organization Umbrella AGY - Agency Umbrella $0.00 $1,358,421.17 $0 00 Master Control Master Control

item tiiformation

1-5 of 10

1 2.

Print Sequence #1_0, “em # 1; Medium Duty Cab and Chassis Class 2 (6.001-10,000 lb GVWR) Please 3PS - refer to pricing listed in file ‘Courtesy Chevrolet Pricing - Effective Sent 1.15 14 xlsx' within Attachments.

NIGP Code 072-02

Class 2 Trucks (6,001 ~ 10,000 lb. GVWR)

Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0 0 $0.00 EA - Each 0.00 $0.00 $0 00 $0.00

Manufacturer: Brand‘ Model:

Make: Packaging:

Project No.:

9. | 03/07/2017https://procure.az.gov/bso/extemal/purchaseorder/poSummary.sd0?docId=ADSPO14-06324... | Public Works | Public Works 3-7-2017 Purchase two 2017 Chevrolet Cab & Chassis 2/6/20173/7/2017 Page 6 of 7 State of Arizona — Master Blanket Page 3 of 4

Building Code:

Cost Code

Property Number:

Print Sequence # 2_[), |tem # 2; Medium Duty Cab and Chassis Class 3 (10,001«14.000 lb GVWR) Please 3PS - refer to pricing listed in file ‘Courtesy Chevrolet Pricing - Effective Sent 1.15 14.x|sx‘ within Attachments

NIGP Code: 07203

Class 3 Trucks (10,001 - 14.000 lb. GVWR)

Receipt Method Qty Unit Cost UOM Discount”/u Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0 0 $0.00 EA - Each 0.00 $0.00 $0.00 $0.00

Manufacturer: Brand: Model:

Make Packaging:

Project No..

Building Code:

Cost Code

Property Number.

Print sequence # 3_0, |tem # 3; Medium Duty Cab and Chassis Class 4 (14,001-16.000 lb GVWR) Please 3PS ~ refer to pricing listed in file ’Courtesy Chevrolet Pricing - Effective Sent 1.15.14.x|sx’ within Attachments

NIGP Code‘ 072-04

Class 4 Trucks (14001 r 16,000 lb GVWR)

Receipt Method Qty Unit Cost UOM Discount “/a Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0.0 $000 EA - Each 000 $0 00 $000 $0 00

Manufacturer. Brand. Model‘

Make: Packaging

Project No.:

Building Code’

Cost Code’

Property Number:

Print Sequence # 4_0, hem # 4; Medium Duty Cab and Chassis Class 5 (16,001-19,500 lb GVWR) Please 3PS - refer to pricing listed in file ‘Courtesy Chevrolet Pricing - Effective Sent 1.t5.t4.x|sx' within Attachments.

NIGP Code‘ 072-05

Class 5 Trucks (16.001 - 19,500 lb. GVWR)

Receipt Method Qty UnitCost UOM Discount“/n Total DiscountAmt. Tax Rate Tax/Xmount TotalCost

Quantity 0 0 $0 00 EA ~ Each 000 $0.00 $0 00 $0.00

Manufacturer: Brand Model:

Make. Packaging.

9. | 03/07/2017https2//procure.az.g0v/bso/external/purchaseorder/poSummary.sdo?d0cId:ADSPO14-06324... | Public Works | Public Works 3-7-2017 Purchase two 2017 Chevrolet Cab & Chassis 2/6/20173/7/2017 Page 7 of 7 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Lucinda Andreani, Public Works Director

SUBJECT: Approve the purchase of three 2017 Ford Explorers under State Contract No. ADSPO12-016671 from San Tan Ford in the amount of $89,830.11.

RECOMMENDED MOTION:

Approve the purchase of three 2017 Ford Explorers under State Contract No. ADSPO12-016671 from San Tan Ford in the amount of $89,830.11.

BACKGROUND:

Fleet Services is responsible for the acquisition, maintenance and disposal of the County’s light vehicles and equipment. The following vehicles are identified for replacement:

Line Vehicle # Description Current Miles 1 15503 2002 Ford Explorer 128,000 2 15513 2007 Chevy 4WD TrailBlazer 144,900 3 15669 2008 Ford ½ ton 4WD Ext. Cab Pickup 160,000

All three vehicles will be replaced by 2017 Ford Explorers at a total cost of $89,830.11.

The “green” fleet option was evaluated for these vehicles: there are no Hybrids or CNG options for this model of vehicle. These vehicles will be Flex Fuel capable up to E85 (85% ethanol).

Addressing the concern about why we are not using local vendors; we purchase vehicles from the least expensive source available. In this case it is a State of Arizona contract vendor. No local vendors are listed on the state contract. The State Contract is competitively bid and then awarded to multiple vendors if their pricing is within two percent of the lowest price. We have gone out to bid and solicited quotes locally in the past and the state contract has been less expensive.

The second state contract vendor, Chapman Ford, declined to provide quotes for this purchase on a timely basis.

ALTERNATIVES:

10. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Ford Explorers from San Tan Ford 3/7/2017 Page 1 of 9 The following alternatives are available to the Board of Supervisors:

• Approve this submittal. • Postpone the purchase of the vehicles to a later date.

FISCAL IMPACT:

One Explorer at the cost of $29,943.37 is budgeted by the Equipment Shop, 1841-41-6020-612- 15-551-80-8039. The remaining two Explorers at the cost of $59,886.74 are budgeted by Mechanical Services, 1847-41-6020-849-10-702-80-8041.

ATTACHMENTS:

Document Name 2 - Supporting Document - PRICE QUOTATION FROM SAN TAN FORD - 2/7/2017

10. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Ford Explorers from San Tan Ford 3/7/2017 Page 2 of 9 COCONINO ! ODLINTYARIZONA PIJELIC WORKS

Coconino County Fleet Services FIN- QE 647 Request for Quote: 2017 Ford Explorer (4WD)

State Contract # ADSPO12-016671 Model: Explorer (4WD) Vender: Vender: San Tan Auto partners, Atm: Joe Sanchez

2017 Ford E Ford Explorer (4WD) With these options:

K83 Explorer 4WD 7L Med Light Camel 50 STATE EMISSIONS Cloth Seats > 52T Class III Trailer Tow Package YZ Oxford White Blue Tooth cabable

Company Name San Tan Ford

Vehicle Cost $ $27,633.00

Waste Tire Fee $ $5.00

Tax Rate % 7.3% 1 ' ‘f- 37

Total Vehicle Cost $ 29,793.37

Vehicle Order Cut Off Date 3/31/17

Upon Receipt of Purchase Order Number of Days to Delivery to Flagstaff 100 Days

Optional Delivery to Flagstaff $ $150.00

Printed Name of Sales Representative J_oe Sanchez

Authorized Signature of Sales Representative C) Date 2/2/17

Attention: Please return completed document by 2/3/l 7 To: Richard McGaugh @ Fax # 928-679-8301 or email listed below.

Please contact me if more information is needed. [email protected] l lor phone 928—679—8369 10. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Ford Explorers from San Tan Ford 3/7/2017 Page 3 of 9 Fleet Services

Date: February 4, 2017

To: Mike Savoy, Buyer, Public Works

From: Byron Browning, Fleet Services Manager‘;

RE: Purchase of Three 2017 Ford Explorer's

I would like to purchase three 2017 Ford lixpl0rer’s using State Contract. #ADSP012—0l6662 for $ 29.94337 each. This price does include delivery to Flagstaff. The total cost ofthis purchase is $89.830.l 1.

These vehicles will replace units that have met the current replacement age or mileage criteria.

l5503... 2002 Ford Explorer, 128.000 miles

15513... 2007 Chevy 4WD Trailblazer, 144.900 miles

l5669...2008 Ford ‘/2 4WD extended cab pickup. l60,000 miles

I have attached two additional pages to this document: the first page is the price sheet submitted the by winning vendor which includes a list ofthc RPO codes.

Here is the cost center for the purchase oftwo units.

1847-41~6020—849-1()-70280-8041 for..... $59,886.74

Here is the cost center for the purchase of one unit.

l84l—4l—6020—612-15-551-80-8039 for..... $29.943.37

These vehicles will be Flex Fuel capable up to E85. (85% ethanol)

There are no Hybrid or CNG options for these models of vehicles.

Page 1 of 1

10. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Ford Explorers from San Tan Ford 3/7/2017 Page 4 of 9 State of Arizona — Master Blanket Page 1 of 5

Pmcure-.AZ.gav

Mun‘ «um l‘Vl.I1LH(‘ . 4:4 ~....u.I...n

Master Blanket Purchase Order ADSPO12-016671

Header Information

Purchase Order ADSP012-016671 Release 0 Shon Vehicles, Number: Number: Description: New Purchases Statewide

Status: 3P5 - Sent Purchaser: Lori Noyes Receipt Quantity Method:

Fiscal Year: 2012 P0 Type: Blanket Minor Status:

Organization; State of Arizona

ADSPO - - Department: State Procurement Location: STRGC Type Code: Statewide Office SPO Strategic

Alternate ID: Entered 01/16/2012 Control 03:46:21 PM Date: Code: Days ARO: 0 Retainage 0-00% Discount %: 0.00% %:

Print Dest Detail: If Different

Catalog ID: Release Direct Pcard YES Type: Release Enabled:

Contact [email protected] or (602) Tax Rate; Actual Cost: $0.00 Instructions: 542~7144 Master Blanketlcontract O3/31/20171159259 PM End Date (Maximum):

Project No.:

Building Code: Cost Code:

Special Purchase Types:

PIJ NUMBER: Coop Spend To Date: Commodity Reference Id:

PC External Doc Type:

10. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Ford Explorers from San Tan Ford 3/7/2017 Page 5 of 9 https://procure.az.gov/bs0/external/purchaseorder/p0Summary,sdo?docld=ADSPO12-01667... 2/6/2017 — State of Arizona Master Blanket Page 2 of 5

Agency PO Terms & Conditions - OLD IFS No ADSPO12-00001167 » Vehicles New Purchases Statewidepdi - Attachments: Attachments 1 Vlll Word Documentszip Vehicles New Purchases Statewide general Contract Documents~1.zip San Tan Auto Awarded Vehicles Spec Sheetxls §ir3 Tan Contract Attachmentslip Award Summaries-36.zip 2013 Fusion Spec Shee1g013 Ford Fusion Press Release Contract Amendment Change Order 04 Summary ADSPO12-

016671.doc Change Order No. 5 - Unilateral Change Order Change Order No. 6 — Price Update Change Order Summary Change Order No. 9 Renewal to 10.2015.pdf Change Order No.10 - Renewal San Tan Auto Current Certificate of Insurance Chanqc Order 13 to correct end datepch‘ San Tan Auto Partners COl.pdf San Tan COl.pdf 2017 Current Pricinq~4.pdi Vendor Attachments: Agency Attachment Forms: Vendor Attachment Forms:

Primary Vendor information & PO Terms

Vendor: 9990021737 SANl[3_l‘~lv_A_!.:l_‘_l'Q payment Net 30 shipping Best Way — Terms: Method: Joe Sanchez 1429 E Motor Plex Loop Shipping F.O.B., Freight Freight AZ B5297 Egbert, Terms: Destination Terms: Allowed

Email: joesanche-z@santanfordrcom Phone: (480)621-3741 PO ' Notifications Acknowledged Date/Time Acknowledgements: nm:_':;7%%1 Purchase Emailed to lloydcovau|t@santanfordcom at 01/17/2012 11:59:57 AM Order 01/17/2012 11:34:26 AM

Change Emailed to l|oydcovau|[email protected] at 06/14/2012 1038205 AM

Order 1 06/14/2012 09:28:11 AM

Change Emailed to [email protected] at 09/24/2012 07:44:17 AM Order 2 09/24/2012 07:20:26 AM

Change Emailed to lloydcovau|t@santanfordcom at 12/03/2012 08:10:47 AM 0rder3 10/01/2012 01:13:24 PM

Change Emailed to [email protected] at 08/19/2013 092721 AM Order4 08/16/2013 01:46:53 PM

Change Emailed to ||oydcovault@santanfordcom at 10/21/2013 08:06:14 AM Order5 10/17/201312:18t06 PM

Change Emailed to ||oydcovau|t@santanfordcom at 10/28/2013 11:54:51 AM Order6 10/28/201311:42:13AM

Change Emailed to [email protected] at 01/29/2014 08:14:11 AM Order 7 01/28/2014 03:1914 PM

Change Emailed to |[email protected] at 02/12/2014 07*34:50 AM Order 8 02/11/2014 03.36:37 PM

Change Emailed to ||oydcovau|t@santanford corn at 08/08/2014 10:40'36 AM Order 9 08/08/2014 09:12:46 AM

Change Emailed to [email protected] at 07/30/2015 11.06:59 AM Order 10 07/22/2015 06:01:34 PM

Change Emailed to [email protected] at 10/07/2015 07:43:31 AM Order 11 10/02/2015 04:28:54 PM

Change Emailed to joesanchez@santanfordcom at 11/16/2015 02:10.48 PM Order 12 11/13/2015 04:21:46 PM

Change Emailed to [email protected] at Order 13 09/22/2016 04:39:48 PM

09/23/2016 09:34:30 AM

10. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Ford Explorers from San Tan Ford 3/7/2017 Page 6 of 9 https2//procure.az.gov/bs0/external/purchaseorder/posummary.sdo?docId=ADSPO12—O1667.,. 2/6/2017 — State of Arizona Master Blanket Page 3 of 5

Document Notifications Acknowledged Date/Time

Change Emailed to }[email protected] at Order 14 09/23/2016 09:32:48 AM

Change Emailed to joesanchez@santanford com at 11/03/2018 08:14:00 AM Order 15 10/28/201612:37:17 PM

Change Emailed to [email protected] at 01/03/2017 07 44:02 AM Order 16 12/30/201611140133 AM

Master Blanket/Contract Vendor Distributor List

Vendor ID Alternative iD Vendor Name

90000_21Z§_Z PZ9000021737 SAN TAN AUTO PARTNERS Email Active LLC

Master Blanket/Contract Controls

Master Blanket/Contract Begin Date: 01/17/2012 Master Blanket/Contract End Date: 03/31/2017 Cooperative Purchasing Allowed: Yes

Organization Department Dollar Dollars Spent to Minimum Order Limit Date Amount

ALL ORG - Organization Umbrella AGY - Agency Umbrella $0.00 $2,574,918.76 $0.00 Master Control Master Control

item information

1-5 of 56

1 5 2 9 A (.5 Z E3. 9 1.9

- Print sequence # o_o1, |tem # 47; Sedans This item should be used if a vehicle listed on the the 3PS ~ attached price list does not have a corresponding line item. Enter the Sent

price listed in the price list in unit cost.

NIGP Code: 07104 Automobiles and Station Wagons

Receipt Method Qty Unit Cost UOM Discount”/o Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0.0 $0.00 EA-Each 0.00 $0.00 $0.00 $0.00

Manufacturer Brand: Model:

Make: Packaging‘

Project No.

Building Code

Cost Code‘

Property Number:

- Print Sequence # 0,1, |tem # 48; SUVs/Crossovers This item should be used if a vehicle listed on the the SPS » attached price list does not have a corresponding line item. Enter the Sent

price listed in the price list in unit cost.

NIGP Code: 071-80 SUV Type Vehicles (Incl Carryalls)

ReoeiptMethod Qty UnitCost UOM Discount% TotalDiscountAmt. Tax Rate Tax Amount Total Cost

Quantity 0.0 $0.00 EA-Each 0.00 $0.00 $0.00 $0.00

10. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Ford Explorers from San Tan Ford 3/7/2017 Page 7 of 9 https2//procure.az.gov/bs0/extemal/purchaseorder/poSummary.sd0?d0cId:ADSPO12—01667... 2/6/2017 State of Arizona - Master Blanket Page 4 of 5

Manufacturer: Brand. Model:

Make: Packaging:

Project No .:

Building Code:

Cost Code:

Property Number:

- Print sequence # o_2, ltem # 49; Full Size Trucks This item should be used if a vehicle listed on the the SPS - attached price list does not have a corresponding line item. Enter the Sent

price listed in the price list in unit cost.

NIGP Code: 072-O2 Class 2 Trucks (6,001 -10,000|b.GWVR)

ReceiptMethod Qty Unitcost UOM DIscount% Total DiscountAmt Tax Rate TaxAmount Total Cost

Quantity 0.0 $0.00 EA~Each 0.00 $0.00 $0.00 $0.00

Manufacturer: Brand: Model:

Make: Packaging:

Project No..

Building Code:

Cost Code:

Property Number:

p.-int sequence # 0,3, Item # 54; EXTENDED WARRANTY (to be used if line item is not available) NOTE: 3PS — REFERENCE ALTERNATIVE DESCRIPTION FIELD FOR BASE Sent MANUFACTURER WARRANTY NAME, GRADUATING LEVEL PLAN NAME. TERM. AND VEHlCLE(S) WARRANTY APPLIES TO.

NIGP Code: 963-91 Warranties

ReceiptMethod Qty UnItCost UOM Dl$COUM°/a TotalDiscountAmt Tax Rate TaxAmount Toialcost

Quantity 0.0 $0.00 EA-Each 0.00 $0.00 $0.00 $0.00

Manufacturer: Brand: Model:

Make: Packaging:

Project No.

Building Code.

Cost Code:

Property Number:

Print Sequence # 0.4, Item # 55: Taxes 3PS - Sent

NIGP Code. 963-79 Surcharges and Taxes (To Include Fuel Surcharges and Taxes)

ReceiptMethod Qty Unitcost UOM Discount% Total DiscountAmt Tax Rate TaxAmount Totalcost

Quantity 0.0 $0.00 EA ~ Each 000 $0.00 $0.00 $0.00

10. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Ford Explorers from San Tan Ford 3/7/2017 Page 8 of 9 https://procure.az.gov/bso/external/purchaseorder/posummary.sdo?docId=ADSPO12—01667... 2/6/2017 State of Arizona — Master Blanket Page 5 of 5

Manufacturer: Brand: Model:

Make: Packaging:

Project No.:

Building Code:

Cost Code:

Property Number"

Copyright © 2017 Periscope Holdings. Inc. -All Rights Reserved. AZ~P/~‘-‘S1

10. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Ford Explorers from San Tan Ford 3/7/2017 Page 9 of 9 https2//procure.az.gov/bso/external/purchaseorder/poSummary.sdo?docId=ADSPO12-01667... 2/6/2017 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Lucinda Andreani, Public Works Director

SUBJECT: Approve the purchase of one new 2017 Caterpillar Skid Steer Loader with accessories and trailer under City of Tucson Contract No. 120377 from Empire Southwest LLC, in the amount of $94,134.28.

RECOMMENDED MOTION:

Approve the purchase of one new 2017 Caterpillar Skid Steer Loader with accessories and trailer under City of Tucson Contract No. 120377 from Empire Southwest LLC, in the amount of $94,134.28.

BACKGROUND:

The Equipment Shop Division of Fleet Services is responsible for the acquisition, maintenance and disposal of the County’s heavy equipment.

This will replace county unit #280, VIN #BB70609, 1988 Ford tractor with mower, with 1,512 lifetime hours on the hour meter and the trailer to transport is unit #200, VIN #1F9KS2424E1025580, 1984 Sherman Fleming flatbed trailer, with 4,078 lifetime miles on the hub meter. Mower #280 and Trailer #200 have met the replacement criteria of 25 years. These will be sold at public auction after the new replacement trailers arrive.

The authority to utilize the City of Tucson contract is through the National Intergovernmental Purchasing Alliance Company (“National IPA”) of which Coconino County is a member.

ALTERNATIVES:

The following alternatives are available to the Board of Supervisors:

• Approve this submittal. • Postpone the purchase of the equipment to a later date.

FISCAL IMPACT:

The requested amount of $94,134.28 is budgeted by the Equipment Shop.

11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 1 of 32 ATTACHMENTS:

Document Name 2 - Supporting Document - PRICE QUOTATION FROM EMPIRE SOUTHWEST, LLC - 1/30/2017 3 - Supporting Document - CITY OF TUCSON CONTRACT NO. 120377 - 1/30/2017

11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 2 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 3 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 4 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 5 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 6 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 7 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 8 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 9 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 10 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 11 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 12 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 13 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 14 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 15 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 16 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 17 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 18 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 19 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 20 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 21 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 22 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 23 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 24 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 25 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 26 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 27 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 28 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 29 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 30 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 31 of 32 11. | 03/07/2017 | Public Works | Public Works 3/7/17 Purchase 2017 Caterpillar Skid Steer Loader 3/7/2017 Page 32 of 32 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Lucinda Andreani, Public Works Director

SUBJECT: Approve the purchase of three 2017 Chevrolet pickup trucks under State Contract No. ADSPO12-016667 from Courtesy Chevrolet in the amount of $88,804.75.

RECOMMENDED MOTION:

Approve the purchase of three 2017 Chevrolet pickup trucks under State Contract No. ADSPO12-016667 from Courtesy Chevrolet in the amount of $88,804.75.

BACKGROUND:

Fleet Services is responsible for the acquisition, maintenance and disposal of the County’s light vehicles and equipment. The following vehicles are identified for replacement:

Line Vehicle # Description Current Miles 1 15510 2003 Chevy ½ ton 4WD Pickup 178,000 2 15484 2006 Chevy ¾ ton 4WD Pickup 158,527 3 00252 1991 International 2 ton Cab & Chassis Sold-auction

The vehicle in Line 1 will be replaced by a 2017 Chevy Model CK15703 4WD pickup at a total cost of $28,450.07.

The vehicles in Lines 2 and 3 will be replaced by two 2017 Chevy Model CK25903 ¾ ton 4WD pickups at a total cost of $60,354.68.

The “green” fleet option was evaluated for these vehicles: there are no Hybrids or CNG options for this model of vehicle. These vehicles will be Flex Fuel capable up to E85 (85% ethanol).

Addressing the concern about why we are not using local vendors; we purchase vehicles from the least expensive source available. In this case it is a State of Arizona contract vendor. No local vendors are listed on the state contract. The State Contract is competitively bid and then awarded to multiple vendors if their pricing is within two percent of the lowest price. We have gone out to bid and solicited quotes locally in the past and the state contract has been less expensive.

12. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 3/7/2017 Page 1 of 11 The second state contract vendor, Midway Chevrolet, declined to provide quotes for this purchase due to their inability to beat their competitor, Courtesy Chevrolet.

ALTERNATIVES:

The following alternatives are available to the Board of Supervisors:

• Approve this submittal. • Postpone the purchase of the vehicles to a later date.

FISCAL IMPACT:

The cost of $88,804.75 is budgeted by the Equipment Shop, 1841-41-6020-612-15-551-80-8039.

ATTACHMENTS:

Document Name 2 - Supporting Document - PRICE QUOTES FROM COURTESY CHEVROLET - 2/7/2017

12. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 3/7/2017 Page 2 of 11 Fleet Services

Date: February 4, 2017

To: Mike Savoy, Buyer, Public Works

From: Byron Browning, Fleet Services Manager RE: Purchase of One 2017 Chevy Model CK15703 4WD PU

1 would like to purchase one 2017 Chevy model CK] 5703 4WD PU for $ 28.45007, using State Contract. #ADSl’Ol2-(H6667. This price does include delivery to Flagstaff.

This new vehicle will replace a unit that has exceeded the current replacement criteria.

It is vehicle #15510 a 2003 ‘/2 Chevy Ton 4WD pickup. with 178000 miles on the odometer

I have attached one additional page to this document: the price sheet submitted by the vendor which includes a list of the RPO codes.

Here is the cost center for the purchase oflhe unit. l84l —4l—6020-612-15-55 —80—8039 l for. $ 28,450.07

This vehicle will be Flex Fuel capable up to E85. (85% ethanol)

There are no Hybrid or CNG options for this model of vehicle.

Page 1 of 1

12. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 3/7/2017 Page 3 of 11 C oconino County F le et Services l Request for Quote: 2017 4WD CK 1500 Regular Cab Standard Box

State Contract # ADSPOl2»0l6667 Model: CK15703 Vender: Courtesy Chevrolet: Attn, Joe Pfeffer

2017 4WD Standard Box Regular Cab (CKl5703) With these options:

FE9 Emissions, Federal requirements N22 Underbndy shield GUG Rear axle, 3.42 ratio GAZ Summit White L83 Engine, 5.3L EcoTec3 V8 HZR Cloth Dark Ash seats with Jet Black interior accents G80 Differential, heavy—duty locking rear PCR WT Fleet Convenience Package Z82 Trailering Package R9Y Fleet Free Maintenance Credit RC5 Tire upgrade IOB Audio system, Chevrolet MyLink Radio

/’ /'1 . . _ Company i-‘~—"*4» Name kzfiil [3 L M t‘?v’I2,{‘fL,t‘: I ~~ Vehicle Cost $ ii?’

’ Waste - Tire Fce S ______V___

0 ‘/1 Tax Rate /o.J.,, Tax I->""i Amouiit$_.: I Li’ u _

» . .441. Privilege 44' Sales Tax $ .

‘l otial Vehicle Cost S

Vehicle Order cm Off Date /WE-l L .-7!‘ V/'

Upon Receipt of Purchase Order 5 Number ofDays to Delivery to Flagstaff /L’"l>'{

Optional Delivery to FlagstaffS J2 ~ V , .— Tu ," / ,’

> Primed Name l 'l of Sales I *3 l ’l"~“- Representative ____’-J V l

I

. . . ‘\ A uthorized , ~ Signature 01’ 7 Sales Representative , 1 l 2: r 2 , -, Date l ‘ V 1

Attention: Please return completed document by 1/27/2017 To: Richard McGaugh @ Fax # 928-679-83(ll or email listed below

Please Contact me ifmore information is needed. [email protected] or phone 928-6 79-83 69

12. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 3/7/2017 Page 4 of 11 znaszm-_ Fleet Services

Date: February 4, 2017 To: Mike Savoy, Buyer, Public Works ~

From: Byron Browning, Fleet Services Manager i RE: Purchase of Two 2017 Chevy Model CK25903 — % ton 4WD PU

I would like to purchase two 2017 Chevy model CK25903- “A ton 4WD Pickups for S 30.17734 each. using State Contract. #ADSPOl2-016667. This price does include delivery to Flagstaff. These new vehicles will replace units that have exceeded the current replacement criteria.

The vehicles being replaced are:

15484.‘. 2006 Chevy 4WD 3/4 ton 4WD Pu. with l58.527 miles on the odometer

00252. .. 1991 International 2Ton Cab & Chassis that was sold at public auction

I have attached one additional page to this document: the price sheet submitted by the vendor which includes a list ofthe RPO codes.

Here is the cost center for the purchase ofthe two units.

l84l—41-6020—6l2—l5~55l—80—8039tbr...... ‘B60.354.68 These vehicles will be Flex Fuel capable up to E85. (85% ethanol)

There are no Hybrid or CNG options for these models ofvehicles.

Page 1 of 1

12. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 3/7/2017 Page 5 of 11 Coconino County Fleet Services Q3? Request for Quote: 2017 4WD CK 2500 Regular Cab Long Box

State Contract # ADSPOl2~0l6667 Model: CK 25903

Vender: Courtesy Chevrolet: Attn. Joe Pfeffer

2017 4WD Long Box Regular Cab (CK25903) With these options:

R9Y FLEET CREDIT HZR DARK ASH JET BLACK CLOTH FE9 FEDERAL EMISSEONS GAZ SU MMIT WHITE PAINT L96 Engine, Vortec 6.0L Z82 TRAILER PACKAGE GT4 3.73 AXLE RATlO NZZ UNDERBODY SHIELDS G80 Differential, heavy-duty locking rear 9L7 UP FITTER SWITCHES IOB Audio system, Chevrolet Mylink Radio

A V Company Name l--C‘/‘H l'l’l'r5:] H El/{£0(.b'T

Waste Tire Fee 5 _~/'

,. '1"? Tax Rate %%'2»’ Tax AmountS” 25-500 _ w .7 H Privilege Sales Tax $ 30

— ’=‘‘: . ‘/ Total Vehicle Cost $ M 5'5! K" 5'' ,.

Vehicle Order Cut Off Date /lrwt 20 V?

Upon Receipt of Purchase Order ,. Number ‘"1 _ of Days to Delivery to Flagstaff Clo -’ '5'”

/alY” Optional Delivery to Flagstaff$ Us»

I

i} Printed Name ofSales Representative ‘ J‘: ;‘ " 7/ .. , I

. .

, -»\

p. ; 1 3

Attention: Please return completed document by 1/27/2Q_1_7__* To: Richard MeGaugh @ Fax # 928-679-8301 or email listed below

Please Contact me if more information is needed. i'mcgaughT1)coconin0.az.gov or phone 928~679~8369

12. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 3/7/2017 Page 6 of 11 State of Arizona - Master Blanket Page 1 of 5

Pmcure./lzigav mm» «mm--. It’ , mm ~ ~. mm. .

Master Blanket Purchase Order ADSPO12-016667

Header Information

Purchase Order ADSPO12-016667 Release Short Vehicles: Number: Number: Description: New Purchases Statewide

Status: SPS - Sent Purchaser: Lori Noyes Receipt Quantity Method:

Fiscal Year: 2012 P0 Type: Blanket Minor Status:

Organization: State of Arizona

Department: ADSPO - State Procurement Location: STRGC - Type Code: Statewide Office SPO Strategic

Alternate ID: Entered 01/16/2012 Control Date: 03:48:21 Code: PM Days ARO: 120 Retainage 000% Discount %: 0.00% %:

Print Dest Detail: If Different

Catalog ID: Release Direct Pcard Yes Type: Release Enabled:

Contact Lori Noyes@azdoa,gov or (602) Tax Rate: Actual Cost: $0.00 Instructions: 542-7144 Master Blanketlcontract 03/31/2017 11:59:59 PM End Date (Maximum):

Project No.:

Building Code: Cost Code:

Special Purchase Types:

PIJ NUMBER: Coop Spend To Date: Commodity Reference Id:

P0 External Doc Type:

12. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 3/7/2017 Page 7 of 11 https://procureaz:gov/bs0/external/purchaseorder/poSummary.sd0?docId=ADSPO12-0] 66... 1/20/2017 of — State Arizona Master Blanket Page 2 of 5

Agency PO Terms & Conditions - OLD lFB No ADSP01200001167 ~ Vehicles New Purchases Statewidepdf ~ Attachments. Attachments 1 Vlll Word Documentszip Vehicles New Purchases Statewide ' General Contract Documents~8.zip Courtesy Contract Attachmentszip Courtesy Chevrolet Vehicle Specification Sl1eet~2.xls Award Summaries~46.zip 2013 Malibu Spec Sheet Chevrolet Colorado Press Release Contract Amendment Change Order 07 Summary ADSP012~016667.doc Change Order No. 8 v Unilateral Change Order Change Order No. 9 - Price Update Chanqe Order Summary Worker‘s Comp CO1 Chanqe Order No. 14 Renewal to 10.2015.pdf Change Order No. 15 - Renewal CO|.pdf Change Order 19 to correct end date.Qdf Current Arizona Pricing Vendor Attachments: Agency Attachment Forms: Vendor Attachment Forms:

Primary Vendor information & PO Terms

Vendor: Payment Net 30 Shipping

J~6e—*;f»&;fe—r—-~ Terms: Method:

1233 Camelback Rd. shipping Freight AZ 85°” Eg°e""" Terms: Terms:

Email: [email protected] Phone: (602)279-3232 P0 F ‘ '3099 Notifications Acknowledged DateITime Acknowledgements: " ““’°"’"”" 7“”“‘

Purchase Emailed [email protected] at 01/17/2012 04 11:17 PM Order 01/17/2012 04:06:17 PM

Change Emailed [email protected] at 02/07/2012 11:29:24 AM Order 1 01/31/201212:15:22 PM

Change Emailed [email protected] at 07/11/2012 02:18'Z5 PM Order 2 06/14/2012 09:16:42 AM

Change Emailed [email protected] al Order 3 09/18/2012 11:40:42 AM

Change Emailed [email protected] at 09/21/2012 02:03:15 PM Order4 09/19/2012 05:26:03 PM

Change Emailed tojpfeffer@houseofcourtesycom at 09/24/2012 02:47:26 PM Order 5 09/24/2012 07:20:31 AM

Change Emailed [email protected] a1 12/04/2012 11:33:57 AM Order 6 10/02/2012 02:19:12 PM

Change Emailed to [email protected] at 08/16/2013 01:55:43 PM Order 7 08/16/2013 0114356 PM

Change Emailed to [email protected] at 10/25/2013 01 '51 :36 PM Order8 10/17/2013 12:05:14 PM

Change Emailed to jpfeffer@houseofcourlesycom at 10/31/2013 04:21:19 PM Order 9 10/28/2013 09:09:56 AM

Change Emailed to [email protected] at Order 10 01/28/2014 03:03:47 PM

Change Emailed to [email protected] at 02/06/2014 04:26:52 PM Order 11 01/30/2014 05:02:01 PM

Change Emailed to jpfeffer@houseofcour1esy corn at 08/06/2014 04:34:05 PM Order 12 08/06/2014 04:29:11 PM

Change Emailed to [email protected] at 08/12/2015 10:38:16 AM Order 13 08/04/2015 01:28:49 PM

10/27/2015 09:40:37 AM

12. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 3/7/2017 Page 8 of 11 https://procure.az.gov/bso/external/purchaseorder/poSummary.sdo?docId:ADSPO12-0166... 1/20/2017 — State of Arizona Master Blanket Page 3 of 5

Document Notifications Acknowledged DateITime

Change Emailed to [email protected] at Order 14 08/14/2015 06:27:50 PM

Change Emailed to jpfeffer@houseoicourtesycom at 11/09/201510:09:52 AM Order 15 10/28/2015 02:29:09 PM

Change Emailed to jpfeffer@houseofcourtesycom at 06/22/2016 0336129 PM Order 16 06/20/2016 10:47:13 AM

Change Emailed to jpfeffer@houseofcourtesycom at 09/27/2016 11:04.38 AM Order 17 09/22/2016 04:29:06 PM

Change Emailed to jpfeffer@houseofcourtesycom at 11/03/2016 11:10:36 AM Order 18 11/03/20161013114 AM

Change Emailed to [email protected] at 01/04/201710:14:19 AM Order 19 11/16/201611:29:06 AM

Change Emailed to jpfeffer@houseofcourtesycom at 01/05/2017 02:15:29 PM Order 20 01/O4/201710119154 AM

Master Blanketlcontract Vendor Distributor List

Vendor ID Alternative ID Vendor Name Preferred Delivew Method Vendor Distributor Status

€L0@g]03009 PZ9000003009 COURTESY CHEVROLET Email Active

Master Blanketlcontract Controls

Master Blanketlcontract Begin Date: 01/17/2012 Master Blanketlcontract End Date: 03/31/2017 Cooperative Purchasing Allowed: Yes

Organization Department Dollar Dollars Spent to Minimum Order Limit Date Amount

ALL ORG - Organization Umbrella AGY — Agency Umbrella $0.00 $21 ,O32,820.43 $0.00 Master Control Master Control

item information

1-5 of176 12§fi§§Z§?.1,0

- Prim sequence # 0_01, |tem # 125; SUVslCrosovers This item should be used if a vehicle listed on the SPS - the attached price list does not have a corresponding line item. Enter Sent

the price listed in the price list in unit cost.

NIGP Code: o_71io SUV Type Vehicles (lncl. Carryalls)

Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0.0 $000 EA - Each 000 $0.00 $0.00 $0.00

Manufacturer: Brand’ Model:

Make: Packaging:

Project No.:

Building Code:

Cost Code:

Property Number:

Print Sequence # 0.02, Item # 124:

12. | 03/07/2017https://procure.az.gov/bso/external/purchaseorder/poSummary.sd0?docId=ADSPO12-0166... | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet l/20/20173/7/2017 Page 9 of 11 - State of Arizona Master Blanket Page 4 of 5

Vans, Passenger - This item should be used ifa vehicle listed on the 3PS ~ the attached price list does not have a corresponding line item. Enter Sent

the price listed in the price list in unit cost.

NIGP Code: 011 Vans, Passenger (Regular and Handicapped Equipped)

Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0 0 $0.00 EA - Each 000 $0.00 $0.00 $0.00

Manufacturer: Brand: Model:

Make: Packaging:

Project No.:

Building Code:

Cost Code:

Property Number:

Print Sequence # ()_03’ “em # 123; Vans, Cargo ~ This Item should be used ifa vehicle listed on the the EPS - attached price list does not have a corresponding line item. Enterthe Sent

price listed in the price list in unit cost.

NIGP Code: Cflij-€31) Vans, Cargo

Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0.0 $000 EA — Each 0.00 $0.00 $000 $0 00

Manufacturer: Brand: Model:

Make: Packaging:

Project No.;

Building Code;

Cost Code:

Property Number:

Print sequence # o_o4, |tem # 122; Sedans » This item should be used ifa vehicle listed on the the 3P8 - attached price list does not have a corresponding line item. Enter the Sent

price listed in the price list in unit cost.

NlGP Code: Automobiles and Station Wagons

Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0.0 $000 EA ~ Each 0.00 $0.00 $0.00 $0.00

Manufacturer: Brand: Model:

Make’ Packaging:

Project No.:

Building Code:

Cost Code’

Property Number:

12. | 03/07/2017https://procure.az.gov/bso/extemal/purchaseorder/poSummary.sdo?docId=ADSPO12-0166... | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 1/20/20173/7/2017 Page 10 of 11 — State of Arizona Master Blanket Page 5 of 5

- Print Sequence # 0_1, |tem # 126; Mid Size Trucks This item should be used if a vehicle listed on the the SPS - attached price list does not have a corresponding line item. Enter the Sent

price listed in the price list in unit cost.

NIGP Code: 072-01

Class 1 Trucks (6,000 lb. GVWR or less)

Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost

Quantity 0.0 $0.00 EA - Each 0.00 $0.00 $0.00 $0.00

Manufacturer: Brand: Model:

Make: Packaging:

Project No.:

Building Code:

Cost Code:

Property Number,

1-5 of 176 1Z§$§§'./fififlfi"H““]

Copyright© 2016 Periscope Holdings, Inc. - All Rights Reserved: AZ-PAS1

12. | 03/07/2017 | Public Works | Public Works 3/7/2017 Purchase 3 Chevy Pickups from Courtesy Chevrolet 3/7/2017 Page 11 of 11 https://procure.az.gov/bso/external/purchaseorder/poSummary.sdo?docId=ADSPO12-0166... I/20/2017 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Lucinda Andreani, Public Works Director

SUBJECT: Approve IGA/JPA 17-0006306-I with the State of Arizona to provide safety improvements to Kachina Trail Road in Kachina Village, with a total cost of construction in the amount of $1,378,579 and County contribution of $78,579.

RECOMMENDED MOTION:

Approve IGA/JPA 17-0006306-I with the State of Arizona to provide safety improvements to Kachina Trail Road in Kachina Village, with a total cost of construction in the amount of $1,378,579 and County contribution of $78,579.

BACKGROUND:

In 2012 Coconino County applied to Flagstaff Metropolitan Planning Organization (FMPO) Transportation Improvement (TIP) for assistance to fund improvements on Kachina Trail in Kachina Village. Project boundaries are from Kachina Boulevard to Ancient trail (0.33mi). ADOT administers Surface Transportation Program (STP) funded by Federal Highway Administration (FHWA), which is funding most of this project.

Coconino County has identified significant needs on Kachina Trail that qualify for STP funding. The needs include safety improvements such as filling in bifurcated roadway, pavement preservation of deteriorated pavement, and intersection improvements.

IGA/JPA 14-0004725-I was approved by the Board of Supervisors on December 30, 2017 for ADOT to conduct the engineering design for a total of $239,000 with a County match of $26,000. The engineering is complete and project is available to bid.

ALTERNATIVES:

The following alternatives are available to the Board of Supervisors: - Approve this submittal - Do not approve this submittal and the IGA for the construction of this project will be cancelled - Project could be postponed to a later date without Federal funds.

13. | 03/07/2017 | Public Works | Kachina Trail IGA/JPA 17-006306-I 3/7/2017 Page 1 of 11 FISCAL IMPACT:

The requested amount of $78, 579 is currently in the FY17 CIP approved budget.

ATTACHMENTS:

Document Name 2 - Supporting Document - KACHINA TRAIL IGA/JPA 17-0006306-I - 2/13/2017

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ADOT CAR No.: IGA /JPA 17‐0006306‐I AG Contract No.: P001 2017 000380 Project Location/Name: Kachina Blvd to Ancient Tr Type of Work: Reconstruct Roadway Federal‐aid No.: CCN‐0(224)T ADOT Project No.: SZ14801C TIP/STIP No.: FMPO F31701‐2 CFDA No.: 20.205 – Highway Planning and Construction Budget Source Item No.: NA

INTERGOVERNMENTAL AGREEMENT

BETWEEN THE STATE OF ARIZONA AND COCONINO COUNTY

THIS AGREEMENT is entered into this date ______, pursuant to the Arizona Revised Statutes §§ 11‐951 through 11‐954, as amended, between the STATE OF ARIZONA, acting by and through its DEPARTMENT OF TRANSPORTATION (the “State” or “ADOT”) and the COCONINO COUNTY, acting by and through its BOARD OF SUPERVISORS (the “County”). The State and the County are collectively referred to as “Parties”.

I. RECITALS

1. The State is empowered by Arizona Revised Statutes § 28‐401 to enter into this Agreement and has delegated to the undersigned the authority to execute this Agreement on behalf of the State.

2. The County is empowered by Arizona Revised Statutes § 11‐251 to enter into this Agreement and has resolved to enter into this Agreement and has authorized the undersigned to execute this Agreement on behalf of the County.

3. The work proposed under this Agreement consists of roadway reconstruction located on Kachina Trail from Kachina Boulevard to Ancient Trail. The improvements include total reconstruction of bifurcated roadway: removal of center median, drainage upgrades, improved travel lanes and improved paved shoulders approximately 0.32 miles, the “Project”. The State will advertise, bid, award and administer the construction of the Project. The County will be responsible for the maintenance of the Project after completion.

4. The County, in order to obtain federal funds for the construction of the Project, is willing to provide County funds to match federal funds in the ratio required or as finally fixed and determined by FHWA.

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Page 2 IGA/JPA 17‐0006306-I

5. The interest of the State in this Project is the acquisition of federal funds for the use and benefit of the County and to authorize such federal funds for the Project pursuant to federal law and regulations. The State shall be the designated agent for the County for the Project.

6. The Parties shall perform their responsibilities consistent with this Agreement and any change or modification to the Project will only occur with the mutual written consent of both Parties.

7. The federal funds will be used for the construction of the Project, including the construction engineering and administration cost (CE). The estimated Project costs are shown in the attached Exhibit A (Cost Estimate).

8. The Parties acknowledge that the final Project amount may exceed the initial estimate(s) shown in Exhibit A, and in such case, the County is responsible for, and agrees to pay, any and all actual costs exceeding the initial estimate. If the final bid amount is less than the initial estimate, the difference between the final bid amount and the initial estimate will be de‐obligated or otherwise released from the Project. The County acknowledges it remains responsible for, and agrees to pay according to the terms of this Agreement, any and all actual costs exceeding the final bid amount.

THEREFORE, in consideration of the mutual terms expressed in this Agreement, it is agreed as follows:

II. SCOPE OF WORK

1. The State will:

a. Execute this Agreement, and if the Project is approved by FHWA and funds for the Project are available, be the County’s designated agent for the Project.

b. Execute this Agreement, and prior to bid advertisement, invoice the County for the County’s share of the Project construction costs, estimated at $78,579.00. Once the Project costs have been finalized, the State will either invoice or reimburse the County for the difference between estimated and actual costs.

c. After receipt of the County’s estimated share of the Project construction costs, submit all required documentation to FHWA with the recommendation that the maximum federal funds programmed for construction of this Project be approved. Should costs exceed the maximum federal funds available, it is understood and agreed that the County will be responsible for any overage.

d. With FHWA authorization, proceed to administer construction, advertise for, receive and open bids, award and enter into a contract with the firm for the construction of the Project. If the bid amounts exceed the construction cost estimate, obtain County concurrence prior to awarding the contract. Once awarded, invoice the County for the difference between estimated and actual costs, if applicable.

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Page 3 IGA/JPA 17‐0006306-I

e. Be granted, without cost requirements, the right to enter County right‐of‐way as required to conduct any and all construction and pre‐construction related activities for said Project, including without limitation, temporary construction easements or temporary rights of entry onto and over said rights‐of‐way of the County.

f. Not be obligated to maintain the Project, should the County fail to budget or provide for proper and perpetual maintenance as set forth in this Agreement.

g. In accordance with the ADOT Manual of Standards and Specifications for Road and Bridge Construction 2008, notify the County of substantial completion and final acceptance of the Project. At such time, file a Notice of Termination (NOT) with ADEQ and provide a copy to the County indicating that the State’s maintenance responsibility of the Project is terminated.

2. The County will:

a. Designate the State as the County’s authorized agent for the Project.

b. Within 30 days of receipt of an invoice from the State and prior to bid advertisement, pay to the State, any outstanding PMDR costs and the County’s share of Project construction costs, estimated at $78,579.00. Once the Project costs have been finalized, the State will either invoice or reimburse the County for the difference between estimated and actual costs.

c. Be responsible for all costs incurred in performing and accomplishing the work as set forth under this Agreement, that are not covered by federal funding. Should costs be deemed ineligible or exceed the maximum federal funds available, it is understood and agreed that the County is responsible for these costs; payment for these costs shall be made within 30 days of receipt of an invoice from the State.

d. Certify that all necessary rights‐of‐way have been or will be acquired prior to advertisement for bid and that all obstructions or unauthorized encroachments of any nature, either above or below the surface of the Project area, shall be removed from the proposed right‐of‐way or will be removed prior to the start of construction, in accordance with The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended; 49 CFR 24.102 Basic Acquisition Policies; 49 CFR 24.4 Assurances, Monitoring and Corrective Action, parts (a) & (b) and ADOT ROW Manual: 8.02 Responsibilities, 8.03 Prime Functions, 9.06 Monitoring Process and 9.07 Certification of Compliance. Coordinate with the appropriate State’s Right‐of‐Way personnel during any right‐of‐way process performed by the County, if applicable.

e. Not permit or allow any encroachments on or private use of the right‐of‐way, except those authorized by permit. In the event of any unauthorized encroachment or improper use, the County shall take all necessary steps to remove or prevent any such encroachment or use.

f. Grant the State, its agents and/or contractors, without cost, the right to enter County rights‐ of‐way, as required, to conduct any and all construction and preconstruction related

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Page 4 IGA/JPA 17‐0006306-I

activities, including without limitation, temporary construction easements or temporary rights of entry to accomplish among other things, soil and foundation investigations.

g. Be obligated to incur any expenditure should unforeseen conditions or circumstances increase Project costs. Be responsible for the cost of any County requested changes to the scope of work of the Project, such changes will require State and FHWA approval. Be responsible for any contractor claims for additional compensation caused by Project delay attributable to the County. Payment for these costs will be made to the State within 30 days of receipt of an invoice from the State.

h. Investigate and document utilities within the Project limits; submit findings to ADOT determining prior rights or no prior rights; approve an easement within the final right‐of‐ way to re‐establish the prior right location for those utilities with prior rights.

i. After notification of Project completion, agree to accept, maintain and assume full responsibility of the Project and all Project components in writing.

j. Be notified by the State of substantial completion and final acceptance of the Project. File a Notice of Intent (NOI) with the State within 30 days of notification, indicating the County’s intent to accept, maintain and assume full responsibility of the Project including Storm Water Pollution Prevention Plan (SWPPP) inspections and maintenance until final stabilization is reached; file an NOT with ADEQ once final stabilization is reached.

III. MISCELLANEOUS PROVISIONS

1. The terms, conditions and provisions of this Agreement shall remain in full force and effect until completion of the Project and all related deposits and/or reimbursements are made. Any provisions for maintenance shall be perpetual, unless assumed by another competent entity. This Agreement may be cancelled at any time prior to the award of the Project contract and after 30 days written notice to the other Party. It is understood and agreed that, in the event the County terminates this Agreement, the County shall be responsible for all costs incurred by the State up to the time of termination. It is further understood and agreed that in the event the County terminates this Agreement, the State shall in no way be obligated to complete or maintain the Project.

2. The County shall indemnify, defend, and hold harmless the State, any of its departments, agencies, officers or employees (collectively referred to in this paragraph as the “State”) from any and all claims, demands, suits, actions, proceedings, loss, cost and damages of every kind and description, including reasonable attorneys' fees and/or litigation expenses (collectively referred to in this paragraph as the “Claims”), which may be brought or made against or incurred by the State on account of loss of or damage to any property or for injuries to or death of any person, to the extent caused by, arising out of, or contributed to, by reasons of any alleged act, omission, professional error, fault, mistake, or negligence of the County, its employees, officers, directors, agents, representatives, or contractors, their employees, agents, or representatives in connection with or incident to the performance of this Agreement. The County’s obligations under this paragraph shall not extend to any Claims to the extent caused by

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Page 5 IGA/JPA 17‐0006306-I

the negligence of the State, except the obligation does apply to any negligence of the County which may be legally imputed to the State by virtue of the State’s ownership or possession of land. The County’s obligations under this paragraph shall survive the termination of this Agreement.

3. The State shall include Section 107.13 of the 2008 version of the Arizona Department of Transportation Standard Specifications for Road and Bridge Construction, incorporated to this Agreement by reference, in the State’s contract with any and all contractors, of which the County shall be specifically named as a third‐party beneficiary. This provision may not be amended without the approval of the County.

4. The cost of scoping, design, construction and construction engineering work under this Agreement is to be covered by the federal funds programmed for this Project, up to the maximum available. The County acknowledges that actual Project costs may exceed the maximum available amount of federal funds, or that certain costs may not be accepted by FHWA as eligible for federal funds. Therefore, the County agrees to pay the difference between actual costs of the Project and the federal funds received.

5. Should the federal funding related to this Project be terminated or reduced by the federal government, or Congress rescinds, fails to renew, or otherwise reduces apportionments or obligation authority, the State shall in no way be obligated for funding or liable for any past, current or future expenses under this Agreement.

6. The cost of the project under this Agreement includes indirect costs approved by FHWA, as applicable.

7. The Parties warrant compliance with the Federal Funding Accountability and Transparency Act of 2006 and associated 2008 Amendments (the “Act”). Additionally, in a timely manner, the County will provide information that is requested by the State to enable the State to comply with the requirements of the Act, as may be applicable.

8. The County acknowledges compliance with federal laws and regulations and may be subject to the CODE OF FEDERAL REGULATIONS, TITLE 2, PART 200 (also known as The Uniform Grant Guidance). Entities that expend $750,000.00 or more (on or after 12/26/14) of federal assistance (federal funds, federal grants, or federal awards) are required to comply by having an independent audit in accordance with §200.331 Subpart F. Either an electronic or hardcopy of the Single Audit is to be sent to Arizona Department of Transportation Financial Management Services within the required deadline of nine months of the sub recipient fiscal year end. ADOT – FMS Attn: Cost Accounting Administrator 206 S 17th Ave. Mail Drop 204B Phoenix, AZ 85007 [email protected]

9. This Agreement shall become effective upon signing and dating of the Determination Letter by the State’s Attorney General.

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Page 6 IGA/JPA 17‐0006306-I

10. This Agreement may be cancelled in accordance with Arizona Revised Statutes § 38‐511.

11. To the extent applicable under law, the provisions set forth in Arizona Revised Statutes §§ 35‐ 214 and 35‐215 shall apply to this Agreement.

12. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public Law 101‐336, 42 U.S.C. 12101‐12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. The parties to this Agreement shall comply with Executive Order Number 2009‐09 issued by the Governor of the State of Arizona and incorporated in this Agreement by reference regarding “Non‐Discrimination”.

13. Non‐Availability of Funds: Every obligation of the State under this Agreement is conditioned upon the availability of funds appropriated or allocated for the fulfillment of such obligations. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by the State at the end of the period for which the funds are available. No liability shall accrue to the State in the event this provision is exercised, and the State shall not be obligated or liable for any future payments as a result of termination under this paragraph.

14. In the event of any controversy, which may arise out of this Agreement, the Parties agree to abide by required arbitration as is set forth for public works contracts in Arizona Revised Statutes § 12‐1518.

15. The Parties shall comply with the applicable requirements of Arizona Revised Statutes § 41‐ 4401.

16. The Parties shall comply with the applicable requirements of Arizona Revised Statutes §35‐ 393.01.

17. The Parties shall comply with all applicable laws, rules, regulations and ordinances, as may be amended.

18. All notices or demands upon any Party to this Agreement shall be in writing and shall be delivered in person or sent by mail, addressed as follows:

For Agreement Administration: Arizona Department of Transportation Coconino County Joint Project Administration Attn: JD Brice 205 S. 17th Avenue, Mail Drop 637E 219 East Cherry Avenue Phoenix, AZ 85007 Flagstaff, AZ 86001 602.712.7124 928.679.8300 602.712.3132 Fax [email protected]

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Page 7 IGA/JPA 17‐0006306-I

For Project Administration: Arizona Department of Transportation Coconino County Project Management Attn: JD Brice Attn: Gary Sun 219 East Cherry Avenue 205 S. 17th Avenue, Mail Drop 614E Flagstaff, AZ 86001 Phoenix, AZ 85007 928.679.8300 602.712.4711 [email protected] [email protected]

For Financial Administration: Arizona Department of Transportation Coconino County Project Management Group Attn: JD Brice Attn: Gary Sun 219 East Cherry Avenue 205 S. 17th Avenue, Mail Drop 614E Flagstaff, AZ 86001 Phoenix, AZ 85007 928.679.8300 602.712.4711 [email protected] [email protected]

19. In accordance with Arizona Revised Statutes § 11‐952 (D) attached and incorporated in this Agreement is the written determination of each Party’s legal counsel that the Parties are authorized under the laws of this State to enter into this Agreement and that the Agreement is in proper form.

IN WITNESS WHEREOF, the Parties have executed this Agreement the day and year first above written.

COCONINO COUNTY STATE OF ARIZONA Department of Transportation

By ______By ______ELIZABETH C. ARCHULETA STEVE BOSCHEN, P.E. Chair Division Director

ATTEST:

By ______WENDY ESCOFFIER Clerk of the Board

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IGA/JPA 17‐0006306‐I

ATTORNEY APPROVAL FORM FOR THE COCONINO COUNTY

I have reviewed the above referenced Intergovernmental Agreement between the State of Arizona, acting by and through its DEPARTMENT OF TRANSPORTATION, and the COCONINO COUNTY, an agreement among public agencies which, has been reviewed pursuant to Arizona Revised Statutes §§ 11‐951 through 11‐954 and declare this Agreement to be in proper form and within the powers and authority granted to the County under the laws of the State of Arizona.

No opinion is expressed as to the authority of the State to enter into this Agreement.

DATED this ______day of ______, 2017.

______Deputy County Attorney

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JPA/IGA 17‐0006306‐I EXHIBIT A Cost Estimate

The federal funds will be used for the construction of the Project including the construction engineering and administration cost (CE). The estimated Project costs are as follows:

SZ148 01C (construction):

Federal‐aid funds @ 94.3% (capped) $ 1,300,000.00 County’s match @ 5.7% $ 78,579.00

Estimated TOTAL Project Construction Cost* $ 1,378,579.00

Total Estimated County Funds $ 78,579.00 Total Federal Funds $ 1,300,000.00

* (Includes 15% CE (this percentage is subject to change, any change will require concurrence from the County) and 5% Project contingencies)

13. | 03/07/2017 | Public Works | Kachina Trail IGA/JPA 17-006306-I 3/7/2017 Page 11 of 11 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: William P. Ring, Coconino County Attorney

SUBJECT: Consideration, discussion and possible approval of a settlement via stipulated judgment in Black v. Coconino County (ST2016-000070), with direction authorizing the County Attorney to sign and file the proposed draft Stipulated Judgment with the Arizona Tax Court on the County's behalf and, directing the Assessor and Treasurer to comply with the terms of this judgment upon receipt of a copy signed by the Court.

RECOMMENDED MOTION:

I move to approve settlement of the small claims tax appeal case Black v. Coconino County (ST2016-000070) as recommended by the County Attorney; that the County Attorney be authorized and directed to sign and file the proposed draft Stipulated Judgment with the Arizona Tax Court on the County's behalf; and that the Assessor and Treasurer be directed to comply with the terms of this judgment upon receipt of a copy signed by the Court.

BACKGROUND:

On December 15, 2016, Plaintiff, Patricia A Black & Richard Black Jr, (hereinafter “Plaintiff”), filed a Complaint and Notice of Appeal in the Arizona Tax Court pursuant to A.R.S. 12-172 naming Coconino County as a defendant.

The claim involved Plaintiff’s parcel:

Parcel 405-25-019C is located at 4170 N State Route 89A, Sedona, Arizona. Valuation of the property was placed at $106,712.00/ LPV $106,712.00 for the 2017 tax year.

Plaintiff claimed the Subject Property for tax year 2017 should be reduced or changed because subject property is .35 of an acre and is used solely for a leach field and to provide parking to accommodate the cabins that are located on parcel 405-25-018A. According to Community Development, the subject parcel is a substandard parcel that was not legally divided in about 1988. To build on property would require a variance, however consulting with Community Development, the property does not meet the required findings to approve a variance. Subject property has limited use.

14. | 03/07/2017 | County Attorney | Settlement of Black v. Coconino County (ST2016-000070)--a small claims tax... 3/7/2017 Page 1 of 9 ALTERNATIVES:

The Board could decide not to accept the settlement and pursue a trial in this matter.

FISCAL IMPACT:

If the Board approves the parties’ settlement, the Estimated 2017 total taxes would change from as follows:

Assessor Parcel: 405-25-019C: $1,406.58 to $791.72 – a difference of $614.86. The County portion of the taxes would change from $92.64 to $54.15 – a difference of $38.49. These calculations do not include interest.

SUMMARY:

Pursuant to A.R.S. § 11-251(14), the county Board of Supervisors has direct control of the defense of all actions, to which the county is a party, and has power and authority to compromise the same. This matter involves a lawsuit to which the county is a defendant. County staff has reached a recommendable settlement that it feels is in the county’s best interest. To consummate and finalize this settlement, the county Board of Supervisors must authorize the county’s stipulation to, and filing of, the stipulated judgment in form as attached to this report. For further information, see background section of report.

ATTACHMENTS:

Document Name 2 - Supporting Document - SUMMONS AND COMPLAINT - 2/8/2017 3 - Supporting Document - STIPULATED JUDGMENT (DRAFT) - 2/8/2017

14. | 03/07/2017 | County Attorney | Settlement of Black v. Coconino County (ST2016-000070)--a small claims tax... 3/7/2017 Page 2 of 9 IN THE SUPERIOR COURT OF THE STATE OF ARIZONA IN THE ARIZONA TAX 3 LN ~~ ,‘ r‘, E2 ii a + I MARICOPA COUNLZY 5 t g (602) 506-3676 Michael K. Jeanes I€§‘,3;’0,‘,§"§5.,(,3 Fax - <6o2> 506-7684 Clark TDD — (602) 506-321] ESEWV.

5‘.®‘CO%«%§~?%(3 warm HON. DEAN FINK SBAGNALL JUDGE Deputy Clerk

PATRICIA A BLACK, ET AL CASE NO. ST20l6—O00070 Plaintiff

VS 3

COCONINO County Defendant

Pursuant to A.R.S. § l2-l73(A), COCONINO County is notified that the Plaintiff in the attached Complaint and Notice of Appeal has filed a claim in the Arizona Tax Court using small claims procedures. COCONINO County is the applicable taxing authority.

Dated: 12/20/2016

MICHAEL K JEANES Clerk of the Superior Court

By: b)i”)1 IQ 5% SBAGN’ 3]L Deputy Clerk

Visit us at our website: www.ImzricaptLg0v/clkcaurt 14. | 03/07/2017 | County Attorney | Settlement of Black v. Coconino County (ST2016-000070)--a small claims tax... 3/7/2017 Page 3 of 9 ‘T “ ' rl1:‘:iii:'EE"‘:<“§' irizmirs 1 __ Llerr. of the Siiperiur Court

, By Ldriien Caramel, Deputy 15/2016 mm Person Filing: (a) %.+Y‘iCr‘a. _A’ 15:55:53 2 Descrgfig in ' ’ ’ Address (if not protecied): ’ ______-@'.a_H}_'._ __mgy5Efi 3m016_000070 i Clty. see, Zip Code: fllr7:<>1vi';\—- /42 #7007 SMALL cmiiif APFERL 153,00 j -— T . h . 502 4 <29 3300 H " ; mm‘ AMUUW _'“H ' E:n:l;:z:<:ress- JCQX ____ ' r‘(‘CJ1Q|;-flblflgfi Q ' dlgf W T‘ Q Réfelpffi Lawyer's Bar Number:

Representing flself, wnhouta Lawyer or E] Attorney for E} Petitioner OR E] Respondent

THE SUPERIOR COURT OF THE STATE OF'ARlZONA IN THE ARIZONA TAX COURT

Taxpeyer(s) ) 3T20l6-000973I ) %1‘77‘r~/‘(L .4’ /(Ink CASE NO. (b) ) ,

A’ ‘.S'r‘ /erfinwfl i

Plaintiff(s), ) COMPLAINT AND NOTICE

) OF APPEAL V~ )

v ) PROPERTY TAX APPEAL QC‘, (c) I QA{[dg(_‘; County, ) (Small Claims Procedure)

~ ) Defendant. )

‘ )

PLA|N_TlFF’S CLAIM

. This action is brought in the Arizona Tax Court pursuant to A.R.S. §12-172.

2. Check the appropriate box below. Check only one.

D This Claim involves my primary residence, a Class Three residential property (as

defined by A.R.S. §42-12003). It is flowner-occupied rental property (as defined by A.R.s. §42—’l2004(A)(5)).

M This Claim involves real or personal property other than my primary residence, the valuation of which by the taxing authority does not exceed $2,000,000.00.

3. am I the owner of the property involved in this appeal.

‘.7 4. The address of the property is: 4 I G /V ‘Q-1‘a-Re Street Address (No P. 0. Boxes)

CQP 0 /01’. N 0 Arizona City County

' ©Superior Court of Arizona in Mericopa County TXSCi ‘if-082712 ALL RKSHTS RESERVED Page 1 of 2

14. | 03/07/2017 | County Attorney | Settlement of Black v. Coconino County (ST2016-000070)--a small claims tax... 3/7/2017 Page 4 of 9 Case No.

5' The County Assessors Parcel Number for the property is: $0 S — Z -g 3! SEC.

5. The taxing authority has placed a valuation on the property of $ 1 Q 6 Z 1; for

the 9.0 II tax year.

6. The valuation set by the taxing authority on the above property is excessive for the

following reasons:

3?’ vatuecsl Om‘ fig .¢4= per -{%:.o#(.3‘cune Q5 +Le A:'0t“—i-lg-.Ft?.‘i‘rc«>\‘fl 7. The Court should orderthe valuation rfi to $ 6 (1 (15 Q — jjw /w%7M3v M &C’/oMC/ /Q, 4 Lg; Date Taxpayer/Plaintiff Signature

Z'?+nk /‘o_ It War 1? Please print name of Signatory

NOTICE TO TAXPAYER

All current year taxes on the property which is the subject of this lawsuit must be paid before they become delinquent, or your appeal may be dismissed by the Court. This includes taxes that come due after you have filed this appeal,

©Superior Court of Arizona in Marioopa County TXSC11f—082712 ALL RIGHTS RESERVED Page 2 orz

14. | 03/07/2017 | County Attorney | Settlement of Black v. Coconino County (ST2016-000070)--a small claims tax... 3/7/2017 Page 5 of 9 14. |03/07/2017 |County Attorney|Settlement ofBlack v.CoconinoCounty (ST2016-000070)--a small claims tax... WILLIAM P. RING COCONINO COUNTY ATTORNEY 110 E. CHERRY AVENUE FLAGSTAFF, ARIZONA 86001-4627 (928) 679-8200 10 22 21 20 19 18 17 16 15 14 13 12 11 9 8 7 6 5 4 3 2 1

[email protected] (928) 679- (928) 86001 ArizonaFlagstaff, Ave. Cherry E.110 025023 No. Bar State Attorney CountyDeputy FuruyaY.Brian Attorney County Coconino RING P. WILLIAM T SODRD AJDE, N DECREED: AND ADJUDGED, ISORDERED,IT County Coconino for Attorney the of subdivision political a COUNTY,COCONINO vs. JR. BLACK, A.RICHARD and BLACK A.PATRICIA The parties, having stipulated to the entry of judgment and good cause appearing: cause good and judgmentof entry the to stipulated having parties, The

1.

8200 IN THE SUPERIOR COURT OF THE STATE OF ARIZONA OF STATETHE OF COURT SUPERIOR THEIN That the full cash value of Coconino County tax parcel numberparcel tax County Coconino of value cashfull the That wife, andhusband , 019C

(the Property) shall be changed to $60, to changedbe shall Property) (the State of of Arizona,State

NTE RZN TX COURT TAX ARIZONA THE IN Defendant Plaintiffs,

.

1

Case No. T PLTD JUDGMENT STIPULATED ( Small Claims Procedure Claims Small ST 069 2016 .00 for the 2017 tax year. year. tax.00 for the 2017 - 00 0070

405

3/7/2017 Page6of9 )

- 25

- 14. |03/07/2017 |County Attorney|Settlement ofBlack v.CoconinoCounty (ST2016-000070)--a small claims tax... WILLIAM P. RING COCONINO COUNTY ATTORNEY 110 E. CHERRY AVENUE FLAGSTAFF, ARIZONA 86001-4627 (928) 679-8200 10 22 21 20 19 18 17 16 15 14 13 12 11 9 8 7 6 5 4 3 2 1

5. 4. 3. 2.

Plaintiffs by the Coconino County Treasurer. County the Coconino by Plaintiffs to paidbe shall the refundof balanceThe the property. on delinquentand are unpaid that penalties and interest andunpaid, remainingtaxes years’ prior any to applied be first shall any) (if Suchrefund 14-16214. § A.R.S. with in accordance calculated be to thereon interest with above,set forth as value cashfull in the change of result aas paidandassessed taxes, leviedin any)(if the excess to equalamount an Plaintiffs to refund shall Defendant roll. roll. tax corrected by the reflected due taxes of statement a reissue andJudgment of this the terms reflect to Property the Subject for 2017 year for roll taxtax the property correct shall Defendant 42-16215, § to A.R.S. pursuantThat, adjusts the full cash value pursuant to §42- to A.R.S.valuepursuant the cashfull adjusts Assessor County the Coconino if changedbe only canand §42-16002(B), A.R.S. to pursuant respectively, year, valuation the 2018 to over roll will above, 1 paragraph in to referred 2017, for value cashfull reduced the That applicable. as 42-13304, to §§42-13301 A.R.S.of provisions the with accordance in derivedbe shall year for said parcel said of value property limited the That 2

15105.

3/7/2017 Page7of9 14. |03/07/2017 |County Attorney|Settlement ofBlack v.CoconinoCounty (ST2016-000070)--a small claims tax... WILLIAM P. RING COCONINO COUNTY ATTORNEY 110 E. CHERRY AVENUE FLAGSTAFF, ARIZONA 86001-4627 (928) 679-8200 10 22 21 20 19 18 17 16 15 14 13 12 11 9 8 7 6 5 4 3 2 1

Judge of the Arizona Tax Court Court Tax the Arizonaof Judge SUBSTANCE:AND FORM AS TO APPROVED 2017. ______, of day ___ this COURTOPEN IN DONE for Defendant Attorneys Attorney CountyDeputy FuruyaY.Brian ______RING P. WILLIAM 9. 8. 7. 6.

entered pursuant to Rule 54(c), Arizona Rules of Civil Procedure. Procedure. of Civil Rules Arizona54(c), Rule to pursuantentered is judgmentThis the Court. before pending matters further are no There values for the tax year indicated herein. herein. indicatedtaxyear for the values of determination aas except purpose other any for either party by used be not shalland the parties between settlement a of the result is judgmentThis That the parties shall bear their own costs and attorneys’ fees. fees. attorneys’and costs own their bear shall parties the That County. Coconino bypaid be shall due,it as indicated is refundanyif and Treasurer County the Coconino bycalculated be shall amountabove the That

3

______Plaintiff BlackA.Patricia ______

, Per Pro

3/7/2017 Page8of9

14. |03/07/2017 |County Attorney|Settlement ofBlack v.CoconinoCounty (ST2016-000070)--a small claims tax... WILLIAM P. RING COCONINO COUNTY ATTORNEY 110 E. CHERRY AVENUE FLAGSTAFF, ARIZONA 86001-4627 (928) 679-8200 10 22 21 20 19 18 17 16 15 14 13 12 11 9 8 7 6 5 4 3 2 1

ORIGINAL mailed for filing this ____ of day____ this for filing mailed ORIGINAL ______Per Pro Plaintiffs 85007 ArizonaPhoenix, NW Way Palmcroft 1814 Jr. Black,A.Richard BlackA. Patricia of day this mailed foregoing of the COPY 85003 AZPhoenix, WashingtonW.125 Court TaxArizonaThe Court the of Clerk

4

______

, 2017, to: 2017, , , 2017 , to : : 3/7/2017 Page9of Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: William P. Ring, County Attorney

SUBJECT: Discussion, consultation and possible direction to attorneys regarding settlement negotiations and/or litigation management of the Tax Court valuation appeal, D and S Gardner LLC (CV2016-00524). Pursuant to A.R.S. §§ 18-431.03(A)(3) & (4) the Board may enter executive session for discussion and legal advice.

RECOMMENDED MOTION:

Move to enter Executive session pursuant to A.R.S. §§ 18-431.03(A)(3) & (4).

BACKGROUND:

Arizona Revised Statutes § 11-251(4) provides that the County’s Board of Supervisors is authorized to control the defense of all actions to which the County is a party. The Board of Supervisors must be apprised of the facts, circumstances, and status of this pending litigation, in order to provide direction to counsel regarding possible settlement negotiations. Further background will be given during the Executive Session.

15. | 03/07/2017 | County Attorney | Executive Session regarding litigation management of the Tax Court valuation... 3/7/2017 Page 1 of 1 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Susan Brown, Director of Facilities

SUBJECT: Discussion of the Reimagined Facilities Master Plan. The Board of Supervisors may convene in executive session pursuant to Ariz. Rev. Stat. -38-431.03 (A) (7) to discuss or consult with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property.

RECOMMENDED MOTION:

Enter executive session to discuss and consult with designated representatives of the Board in order to consider our position and instruct our representatives regarding negotiations for the purchase, sale or lease of real property.

BACKGROUND:

Arizona Revised Statutes § 38-431.03 (A) (7) provides that the County’s Board of Supervisors is authorized to discuss or consult with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property.

16. | 03/07/2017 | Facilities | Discussion on Reimagined Facilities Master Plan 3/7/2017 Page 1 of 1 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Lucinda Andreani, Public Works Director

SUBJECT: Presentation and discussion on the process used to analyze and prepare KVID's pending Rate Study.

BACKGROUND:

Under direction from the Board of Directors, KVID staff has been implementing a plan to ensure the successful future of KVID. The Successful Future Plan has three key elements - KVID Water and Wastewater Master Plans, a Rate Study, and a Governance Evaluation. KVID staff are now embarking on the Rate Study portion of the Successful Future Plan.

KVID has engaged Tom Bourassa, C.P.A. for the purpose of preparing a rate analysis for the water and sewer services provided by KVID. It is our intent that Tom Bourassa present an overview of the rate analysis process and answer any questions the Board of Directors has about the process. Additionally, staff requests Board direction with regards to the Rate Design objectives.

PURPOSE OF THE PRESENTATION:

No specific action is being requested by staff from the Board of Directors at this time. However, Staff believes it is important to secure rate design direction from the Board of Directors.

Staff specifically requests direction from the Board of Directors regarding the rate design objectives.

ALTERNATIVES:

The following alternatives are available to the Board of Supervisors:

• Participate in the discussion outlined above. • Cancel or reschedule the presentation.

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 1 of 25 FISCAL IMPACT:

There is no expectation of a direct fiscal impact resulting from this work session, though the results of the pending Rate Study will certainly have an impact on the future of KVID’s revenue stream and potentially impacts to the District’s rates.

ATTACHMENTS:

Document Name 2 - Supporting Document - POWERPOINT - KVID RATE STUDY - 2/27/2017

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 2 of 25 17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 3 of 25 The KVID Successful Future Project has three key elements:

 Water and Wastewater Master Plans  Rate Study  Governance Evaluation

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 4 of 25 Our purpose today is to provide an overview of the Rate Study process and to receive direction from the Board of Directors as to any rate design objectives.

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 5 of 25 Thomas J. Bourassa, C.P.A.

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 6 of 25  Step 1 – Financial Planning  Step 2 – Cost of Service  Step 3 – Design & Set Rates

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 7 of 25  Objective – Create 10-Year Plan Supporting: ◦ Operations and maintenance ◦ Capital improvements and replacement ◦ Possible debt financing and retirement  Plan Includes Reserves for Operations, Maintenance & Debt

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 8 of 25  Revenue Requirement Analysis: ◦ Operating revenues under current rates ◦ Capacity fee revenues ◦ Other revenues ◦ Operation and maintenance expenses ◦ Administrative expenses ◦ Capital expenditures ◦ Reserves (apply County Policy)

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 9 of 25  Operating Revenue Sources ◦ Service rates (payment for water & wastewater services) ◦ Service fees (establishment fees, late fees, etc.)  Capital Revenue Sources ◦ Connection fees ◦ Advances & contributions in aid of construction ◦ Grants, loans & interest earnings

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 10 of 25  Operation & Maintenance Expenses ◦ Cost to treat, supply, store, and transport water & wastewater ◦ Cost of technical services (laboratory fees, engineering, etc.) ◦ Administrative costs  Direct costs such as meter reading, billing, etc.  Indirect costs such as salaries of senior management, accounting, public relations, contracting

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 11 of 25  Long-Term Capital Improvement Plan (CIP) ◦ Addresses utility system needs ◦ Funded by revenues, reserves, loans, grants, advances in aid of construction (AIAC), and contributions in aid of construction (CIAC) ◦ Possible Debt Service Requirement ◦ Includes principal payments ◦ Includes interest payments

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 12 of 25  Capital Replacement & Maintenance Reserves ◦ Must be adequate to meet capital needs  Debt Service Reserves ◦ Protect from defaulting on debt service payments during times of financial distress  Operating Reserves ◦ Meet ongoing cash flow requirements & emergency needs

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 13 of 25  Allocates Revenue Requirements to Customer Classes  Based on Cost of Service to Each Customer Class  Not Necessarily Needed Here - 99% of Customers in Same Class (Residential)  Understanding of seasonal resident changes and impacts on revenues (evaluation of base rate)

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 14 of 25  Rate Design Objectives ◦ Fair and reasonable rate structure ◦ Generate revenue in a stable and predictable manner ◦ Minimize unexpected changes in customer bills ◦ Encourage water conservation (Inverted Tier Structure)

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 15 of 25  Rate Design Objectives (continued) ◦ Ability to address increased energy costs ◦ Promote fairness and equity (i.e. avoid discrimination) ◦ Maintain straightforward and convenient service and terms ◦ Comply with all laws

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 16 of 25  Rate Design Analysis ◦ Considers level and structure of rates ◦ Seek to collect the targeted amount of revenue

 Provide a Fixed/Variable Schedule of Rates to Recover Costs

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 17 of 25  Review Existing Rate Design to Determine If It Meets Utility Needs

 Consider Alternative Designs

 Must Understand Operations, Customers, and Economic Environment

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 18 of 25  Additional Factors ◦ Utility history ◦ Consider the implementation of an electricity cost surcharge ◦ Customers socioeconomic status and opinions regarding current rates and service levels through open houses and a Citizens Advisory Committee ◦ Utility concerns and legal constraints

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 19 of 25  Rigorous & Complete Studies Require Significant Public Input

 Public Involvement Often Involves a Public Group & Utility Representatives – Citizens Advisory Committee

 Evaluation Criteria Can Be Qualitative & Quantitative

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 20 of 25  5-year Billing Data to Develop Usage & Growth Trends ◦ Most recent annual data used to develop billing determinants used to set rates ◦ Analysis of monthly water pumpage & sales ◦ Analysis of monthly wastewater flows (average & peak)  Identify Assumptions Used to Develop Projections  Other Factors Deemed Appropriate

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 21 of 25  5 Years of Financial Details – Revenues & Expenses, Plant-In-Service, Reserve Balance, Debt Balances, Etc.  Next Years Fiscal Budget  Identify Expense & Revenue Changes due to Inflation, Staffing, Operations, Etc.  10-Year Capital Improvement & Replacement Plan  Develop Financing Options

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 22 of 25 1. Input from Board of Directors on objectives of rate design (today) 2. Gather data 3. Draft revenue requirement models & present to Staff and then Board of Directors (BOD) 4. Finalize revenue requirement model

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 23 of 25 5. Develop and present alternative rate designs to Staff & BOD 6. Begin public outreach and communication 7. Finalize rate design & projected increases 8. Draft rate study & present to Board of Directors 9. Finalize rate study & review with Citizens Advisory Committee 10. Board approves new rates (Fall 2017)

17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 24 of 25 17. | 03/07/2017 | KVID | KVID 3-7-2017 KVID Rates and Rate Structure 3/7/2017 Page 25 of 25 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Todd Madeksza, Public Affairs and Community Relations Director

SUBJECT: Presentation and discussion on the NAIPTA's Coconino County Taxi Vouchers.

BACKGROUND:

In 2011, the Coconino County Taxi Voucher program was established using Section 5310 funds awarded by ADOT, providing 12 trips per month to County residents. In 2015, demand for the program rose unexpectedly and the program was cut to six trips per month for six months before funding could be reestablished. Program activity for FY2017 is again expected to exceed available revenue for the program.

In order to help staff identify appropriate actions, policy direction regarding what NAIPTA’s role outside of the NAIPTA boundary and what level of service should be provided there is needed.

PURPOSE OF THE PRESENTATION:

Staff and Representatives from NAIPTA would like to provide an update and receive direction from the Board as to what NAIPTA's role outside of the NAIPTA boundary is, what service level should be provided, by who, and what method of service delivery shall be utilized.

ALTERNATIVES:

The Board could chose not to have discussion on the work session item or continue it to another meeting date.

FISCAL IMPACT:

There are no fiscal impacts as this is a discussion item only.

ATTACHMENTS:

Document Name 2 - Supporting Document - STAFF REPORT FROM NAIPTA - 2/15/2017 3 - Supporting Document - PRESENTATION - 2/15/2017

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 1 of 37

DATE PREPARED: February 2, 2017

DATE: February 15, 2017

TO: Honorable Chairman and Members of the NAIPTA Board

FROM: Kate Morley, Mobility Planner

SUBJECT: Coconino County Taxi Vouchers: Role and Service Levels - Work Session

RECOMMENDATION:

None. Staff is seeking direction from the Board regarding what NAIPTA’s role outside of the NAIPTA boundary is, what service level should be provided, by who, and what method of service delivery.

RELATED STRATEGIC WORKPLAN OBJECTIVE This item relates to the following Guiding Principles from the Strategic Work plan:  Strive for continuous improvement in all we do  Be fiscally responsible and responsive to changing demographics

BACKGROUND:

In 2011, the County Taxi Voucher program was established using Section 5310 funds awarded by ADOT, providing 12 trips per month to County residents. In 2015, demand for the program rose unexpectedly and the program was cut to six trips per month for six months before funding could be reestablished. Program activity for FY2017 is again expected to exceed available revenue for the program. In order to help staff identify appropriate actions, policy direction regarding what NAIPTA’s role outside of the NAIPTA boundary and what level of service should be provided there is needed.

NAIPTA boundary in orange. Blue dots indicate addressed of County Taxi voucher users. 64% of all County Taxi Voucher trips have an origin or destination in the City of Flagstaff.

1

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 2 of 37

NAIPTA’s boundary is established by the Master IGA and reaches from Doney Park to Kachina Village and Bellemont to Winona. The IGA allows the Board to change the boundary as deemed fit by its member agencies. The Master IGA also states that the direct cost of a program is the responsibility of each member agency while administrative costs are shared between members.

County Taxi Voucher Budget

FY2017- FY2014- FY2015- FY2016- FY2017 Expenses Revised Actual Actual Actual Projected Budget Indirect S&B $8,014 $4,755 $6,585 $6,781 $6,781

Direct S&B $929 $842 $20,882 $19,905 $19,905

Taxi Provider $26,894 $28,971 $51,927 $65,000 $73,584 Other - $578 $19 - - Total $35,837 $35,146 $79,413 $91,686 $100,270

Revenues

Coconino County $15,028 $15,028 $15,028 $20,000 $20,000

Section 5310 and 5317 in FY2014 $17,917 $18,152 $16,925 $20,000 $20,000

City of Flagstaff $2,889 $1,898 $47,460 $25,843 $25,843 Other - - - $25,843 $34,427 Total $35,834 $35,078 $79,413 $91,686 $100,270

The main issue driving the County Taxi Voucher budget shortfall is that there is a public need for transportation services in outlying areas and that the demand outstrips the available supply. Complicating the ability to provide service is a lack of sustainable funding and questions about cost allocation to NAIPTA’s member agencies. All of these issues come back to the key question: how this agency can/ should help meet the mobility needs of the public?

The issue of high demand and coupled with insufficient levels of funding for transportation services in rural areas is not unique to Coconino County. There are a variety of ways governmental agencies across the country are working to meet the need. Options for providing service include: fixed route, paratransit, taxi vouchers, shared economy partnerships with transportation network companies (Uber/ Lift, etc.), ridesharing websites (Craigslist/ Zimride) and regional coordination amongst transportation agencies, human service agencies and volunteers.

2

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 3 of 37

There are also a variety of models for who is responsible for providing service. In some cases, a transit authority is responsible, however, just as common are other providers. These include: human service agencies, COGs or MPOs, County’s, medical insurance providers (non-emergency medical transport vehicles) or non-profit organizations.

Policy Questions

As demonstrated, there a variety of ways that different types of transit service can be provided in rural areas with an equal number of models for ownership of those services. Key policy question for the NAIPTA Board of Directors are; “What is NAIPTA’s role outside of the NAIPTA boundary?”

TAC DISCUSSION:

The TAC provided feedback on the presentation and suggested limiting the scope of the discussion to the main question about NAIPTA’s role outside of the NAIPTA boundary.

ALTERNATIVES:

FISCAL IMPACT: None at this time.

SUBMITTED BY: APPROVED BY:

Kate Morley Jeff Meilbeck Mobility Planner CEO and General Manager

ATTACHMENTS: None.

3

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 4 of 37 NAIPTA’s role in County Taxi and Mobility

Cover Slide

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 5 of 37 What is the issue?

1)NAIPTA is providing service outside of its boundary without sustainable funding Cover Slide 2)There is a public need for service.

Note: This is one question in broader issue of how to meet the mobility needs of the general public in Northern Arizona.

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 6 of 37 How did we get here? • January 18th Board Direction to consider proposed changes to County Taxi Voucher Program and open public comment period until April 15th • Organizational interest in solving mobility issues in Northern Arizona. • Escalating demand for taxi voucher service

*Meeting rural mobility needs is a national issue

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 7 of 37 KEY QUESTION: What is NAIPTA’s role outside NAIPTA Boundary?

1. What is NAIPTA?Cover Slide 2. How is NAIPTA Funded? 3. How do rural areas get served? 4. Who should provide service?

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 8 of 37 ~~ What is NAIPTA?

How is NAIPTA Funded?

P‘!-*’!"!“ How do rural areas get served? ~ Who should provide service?

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 9 of 37 NAIPTA Member Agencies

Funded by Member Agencies Leverage State and Federal Grants Farebox Return

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 10 of 37 NAIPTA Boundary

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 11 of 37 Master IGA Authority

Section 7: Power and Authority “in the boundaries established by” Section 5: Changes in…Boundary Boundary can be changed Section 10.3 Cost Allocation Direct costs responsibility of each member Administrative Costs shared.

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 12 of 37 ~~ What is NAIPTA?

How is NAIPTA Funded?

P‘!-*’!"!“ How do rural areas get served? Who should provide service?

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 13 of 37 Program Description Cost Funding Source Mountain Line Fixed route bus in City $6million City of Flagstaff Transit Tax and FTA- small urban Mountain Lift Paratransit service in City $1million City of Flagstaff Transit Tax and FTA- small urban City Taxi Voucher Monthly voucher allowance $90,000 City of Flagstaff Transit Tax, FTA- for paratransit clients seniors, people with disabilities and small urban Vanpool Commuter service to/ from $72,000 Coconino County and FTA- rural outlying areas County Taxi 12 voucher/ month for County $100,000 Coconino County and FTA- Voucher paratransit clients seniors, people with disabilities

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 14 of 37 County Taxi Voucher Budget

FY2014- FY2015- FY2016- FY2017 FY2017 Expenses Actual Actual Actual Budget Projected Indirect S&B $8,014 $4,755 $6,585 $6,781 $6,781 Direct S&B $929 $842 $20,882 $19,905 $19,905 Taxi Provider $26,894 $28,971 $51,927 $65,000 $73,584 Other - $578 $19 - - Total $35,837 $35,146 $79,413 $91,686 $100,270

Revenues Coconino County $15,028 $15,028 $15,028 $20,000 $20,000

Section 5310 and $17,917 $18,152 $16,925 $45,843 $20,000 5317 in FY2014

City of Flagstaff $2,889 $1,898 $47,460 - $25,843 Other - - - $25,843 $34,427 Total $35,834 $35,078 $79,413 $91,686 $100,270 64% of all County Taxi Voucher trips have origin or destination in the City accounting for 74% of program cost

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 15 of 37 1) City of Flagstaff costs jumped from $2,000 to $50,000 in FY 2016 2) Yellow “OTHER” funding (about $25,000) not identified.

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 16 of 37 In FY2016, 734 (28%) of trips were County origin and County destination.

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 17 of 37 Location Information

Data represents June 16- December 16

As of January 2017 In first half of FY2017, $19,433 went to taxi companies based in Williams (of total $36,791 paid to taxi companies). Costs do not include administration.

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 18 of 37 ~~ What is NAIPTA?

How is NAIPTA Funded?

P‘!-*’!"!“ How do rural areas get served? ~ Who should provide service?

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 19 of 37 Fixed Route

• NAIPTA controls quality • Open to general public

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 20 of 37 Paratransit • NAIPTA controls quality • Elderly and disabled population only • Some assistance from drivers

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 21 of 37 Taxi Voucher • On-demand • Elderly and disabled population only • No ADA vehicles currently • Currently, assistance from drivers

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 22 of 37 Shared Economy (Transportation Network Companies) • On-demand • Uber/ Lyft not in rural areas • No ADA vehicles currently • High Tech interface • Won’t currently accept paper vouchers • Elderly and disabled population only • Possible assistance from drivers

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 23 of 37 Shared Economy (Ridesharing) • Utilize available resources • Open to general public • Huge Unknowns – Availability of ADA vehicles? – Liability? Safety? – Community Buy-in? – Quality?

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 24 of 37 Sample Trip Cost Comparison • Assuming trip from Kachina Village to Flagstaff (9 miles) • Operations only – Fixed Route: $6 – Paratransit: $40 – Taxi: $18 – Uber/Lyft/ Liberty: $9-25 – Ridesharing: $4.50 (assuming mileage reimbursement)

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 25 of 37 Shared Economy (Regional Coordination) • Utilize available resources • Limited population only • Decentralized

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 26 of 37 ~~ What is NAIPTA?

How is NAIPTA Funded?

:'”-"E-’°!"!" How do rural areas get served? Who should provide service?

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 27 of 37 NAIPTA

• It’s what we are good at • We leverage resources • Outside NAIPTA Boundary • Who pays?

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 28 of 37 Human Service Agencies

• Within mission of organizations • Decentralized • Eligible for Federal Funding • Not open to general public

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 29 of 37 Northern Arizona Council of Governments • NACOG jurisdiction outside NAIPTA Boundary • Constituency includes County and Williams • Receives 5310 mobility management funding • Traditionally help others but not a service provider

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 30 of 37 Coconino County

• County jurisdiction outside City of Flagstaff

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 31 of 37 Medical Service Providers • Insurance Funded • Agile • Stability?

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 32 of 37 NAU Civic Service Institute and Volunteer Drivers

• Within mission of organization • Grant funding available

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 33 of 37 KEY QUESTION: What is NAIPTA’s role outside NAIPTA Boundary?

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 34 of 37 Coconino County NACOG

NAIPTA Boundary

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 35 of 37 City of Flagstaff

NAIPTA Boundary

City of Williams

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 36 of 37 Next Steps

• Public outreach meetings • Agency meeting in Williams • Come back with solutions which reflect Board’s desired role

18. | 03/07/2017 | County Manager | Work Session - NAIPTA Coconino County Taxi Vouchers 3/7/2017 Page 37 of 37 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Lucinda Andreani, Public Works Director

SUBJECT: Presentation and discussion on Public Works Department's community cleanup voucher.

BACKGROUND:

Coconino County Public Works Department has offered Community Cleanup Events since 1997. The inspiration for these events was to provide an opportunity for residents to remove forest materials from their property in the interest of fire safety. Recently, the County has offered 3 regional events, attracting residents from surrounding communities. These are popular events which allow property cleanup for full-time and part-time residents prior to fire season. Between 600 and 900 vehicles regularly attend these one-day events on a Saturday. Public Works recruits up to 25 paid volunteers to work on a Saturday in the spring to facilitate traffic control, unloading and hauling. This labor cost is the single biggest cost of the cleanup events reaching 50% of the total cost.

Public Works is proposing to offer residents 2 voucher documents to allow them 2 trips to bring their materials to one of the three regional event locations during a 3 week period in the spring. This would provide residents with more opportunity to clean up their yards and deliver material to the locations. Instead of one Saturday, residents could deliver their material over a 3 week period when the locations are open for business. Public Works developed a voucher program last year to assist with the property violator cleanups. Voucher accounts and methodology have been setup at the three regional landfill/transfer station locations. The administration of the process worked flawlessly. And, the City of Williams currently uses vouchers for their city residents. The Cities of Flagstaff and Williams have requested that Coconino County change its process to using a voucher. It is hoped that material will arrive more gradually during the 3 weeks, thereby reducing the need for so many paid volunteers. The benefit is the reduction of labor and the associated cost.

PURPOSE OF THE PRESENTATION:

The Public Works Department will present a community cleanup voucher discussion.

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page 1 of 19 ALTERNATIVES:

The following alternatives are available to the Board of Supervisors:

• Participate in the discussion outlined above. • Cancel or reschedule the presentation.

FISCAL IMPACT:

There is no cost to the County to receive this presentation.

FISCAL IMPACT:

There is no cost to the County to receive this presentation.

ATTACHMENTS:

Document Name 2 - Supporting Document - POWERPOINT-COMMUNITY CLEANUP VOUCHER PROGRAM - 2/23/2017

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page 2 of 19 Solid Waste Community Cleanup Program

Board of Supervisors March 7, 2017 19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page 3 of 19 Overview and Purpose

To secure direction from the Board regarding County Solid Waste Community Cleanup Events Presentation Overview: . History of Community Cleanups . Community Cleanups Cost & Volume . Community Cleanup Features . Voucher Program Proposal & Cost . Community Cleanup Funding . Recommendation . Discussion & Direction

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page2 4 of 19 2 Background

. Since 1997 the County has offered 8 Community Cleanups per year throughout the County . In 2009 a change was made to 3 Regional Cleanups . Economy . Efficiency . Better return on investment . In 2015 we offered 7 Cleanups . In 2016 we offered 6 Cleanups

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page3 5 of 19 3 3 Regional Cleanups FY 16

Name Trips Tonnage Cost Cost/Ton Cost/Vehicle Landfill 667 367 Tons $26,000 $71 $39 Williams 929 152 Tons $13,000 $86 $14 Willard 613 56 Tons $22,000 $393 $36

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page4 6 of 19 4 Regional Cleanup Features

. Located at a solid waste facility . Fill Roll-Off Boxes from the top . Pack a Box for a Solid Load . Access/Egress Optimal . Opportunity for Event Setup & Teardown . Efficiency = Lowest Cost

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page5 7 of 19 5 Cleanup Cost Categories

. Labor – 25 “Volunteers” on Overtime . Event Assistants – Traffic Control & Unloading . Truck Drivers . Labor is 50% of the Cost of Cleanups . Hauling . Costs dependent on distance to disposal site . Disposal . Tipping fee at transfer station/landfill . Advertising/Communications

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page6 8 of 19 6 Proposed New Process

. Mail 2 Vouchers to Targeted Households . Target Communities Around Each Station . Allow Attendance Over 3 week Period . Allow 2 Trips per vehicle/household . Allow 1 Pickup or 1 Trailer per Voucher

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page7 9 of 19 Potential Benefits

. Significantly Lower Overall Cleanup Costs – Labor Costs . Less Reliance on “Volunteer” Assistance . Residents can participate over a longer period . Satisfy Resident Requests for More Cleanups . Allows for More Preparation Time for Part-Time Residents

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page8 10 of 19 Potential Negative Features

. Households Limited to 2 Trips . Households Limited to 2 Loads . First Day May Need Extra staffing . Voucher Duplication Concern

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page9 11 of 19 Projected Cost Comparison

Volunteers $65,000 Vouchers $45,000 Labor $32,000 Labor $2,000 Hauling $5,000 Hauling $2,000 Disposal $22,000 Disposal $32,000 Advertising $6,000 Advertising $9,000

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page10 12 of 19 Vouchers

. Vouchers Were Tried Recently With Administrative Success . Boutique cleanup overflow . Property Zoning Violators . Voucher Accounts and Methodology Set Up at 3 Regional Transfer Stations/Landfill

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page11 13 of 19 City of Flagstaff

. City of Flagstaff Has Requested . Residents Can Come Monday – Saturday during Landfill Hours for 3 Week Period . 95% of Previous Attendees Favored Vouchers . Propose Starting May 26 and End June 16 . Tonnage Should Arrive More Gradually

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page12 14 of 19 Willard Springs Transfer Station

. Kachina Firewise Community supports this method . 95% of Previous Attendees Favored Vouchers . Residents Can Come Friday and Saturday During 3 Week Period at Willard . Propose Starting May 26 and End June 16 . Tonnage Should Arrive More Gradually

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page13 15 of 19 City of Williams

. City of Williams Has Requested . Residents Can Come Tuesday – Saturday during Station Hours for 3 Week Period . 65% of Previous Attendees Favored Vouchers . Propose Starting May 12 and End June 2 . Tonnage Should Arrive More Gradually . May Need Extra Staffing on First Day

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page14 16 of 19 Estimated Costs and Available General Fund Funding . No Title 2 or Title 3 Funding Available . Voucher Cleanups Require $45,000

15 19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page 17 of 19 Recommendation

. Request Approval to Use Vouchers Over 3 Week Period of Time Instead of One Day With “Volunteers” FY 17

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page16 18 of 19 Discussion and Direction

19. | 03/07/2017 | Public Works | Work Session - Community Cleanup Voucher Program 3/7/2017 Page17 19 of 19 Meeting Date: 3/7/2017

DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Jay Christelman, Community Development Director

SUBJECT: Presentation and discussion on proposed revisions to the Code Enforcement Ordinance.

BACKGROUND:

The current process of enforcement is cumbersome in that the process includes courtesy letters, multiple notices, hearings and recall hearings, all of which must be pursued by County staff who have limited resources and time. The proposed Enforcement Ordinance creates a single notice with an established compliance schedule that places the responsibility to comply with the notice, or appeal it to the Hearing Officer, upon the violator.

Due to the cumbersome nature of the current code, and the burden upon staff to continually pursue compliance, non-voluntary compliance is rarely achieved and the recovery of costs non- existent.

The proposed Enforcement Ordinance affirms the County’s commitment to seek voluntary compliance and stream lines and standardizes enforcement action which will lead to a predictable and equitable enforcement action by the Department. The current zoning enforcement ordinance is limited in its applicability in that it only applies to the zoning ordinance. The other divisions within Community Development are left without a clear enforcement procedure, and department wide without a standardized set of policies and notices. Furthermore, it is inefficient and does not address the recently adopted Abatement Ordinance.

The current process of enforcement is cumbersome in that the process includes courtesy letters, multiple notices, hearings and recall hearings, all of which must be pursued by County staff who have limited resources and time. The proposed Enforcement Ordinance creates a single notice with an established compliance schedule that places the responsibility to comply with the notice, or appeal it to the Hearing Officer, upon the violator.

Due to the cumbersome nature of the current code, and the burden upon staff to continually pursue compliance, non-voluntary compliance is rarely achieved and the recovery of costs non- existent.

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 1 of 21 The proposed Enforcement Ordinance affirms the County’s commitment to seek voluntary compliance and stream lines and standardizes enforcement action which will lead to a predictable and equitable enforcement action by the Department.

PURPOSE OF THE PRESENTATION:

To present a modified Code Enforcement Ordinance that complies with the recently adopted Abatement Ordinance and allows for a clear, concise and standardized enforcement process applicable to each division with Community Development.

ALTERNATIVES:

The Board can choose to not modify the current enforcement ordinance or can amend the ordinance as presented. The Board can choose to not modify the current enforcement ordinance or can amend the ordinance as presented.

FISCAL IMPACT:

The will be no fiscal impact to the County. However, if the Board chooses to adopt the amended enforcement ordinance, it allows for fines to be collected from violators if they fail to comply with the enforcement action. The will be no fiscal impact to the County. However, if the Board chooses to adopt the amended enforcement ordinance, it allows for fines to be collected from violators if they fail to comply with the enforcement action.

ATTACHMENTS:

Document Name 2 - Supporting Document - - 2/10/2017 3 - Supporting Document - PROPOSE A REVISED CODE ENFORCEMENT ORDINANCE THAT - 2/10/2017 4 - Supporting Document - PROPOSE A REVISED CODE ENFORCEMENT ORDINANCE THAT - 2/10/2017

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 2 of 21 Code Enforcement Ordinance Work Session

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 3 of 21 Code Enforcement Ordinance

The purpose of today’s session is to consider a modified Code Enforcement Ordinance.

Why is a revised Code Enforcement Ordinance needed?

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 4 of 21 2 Current Enforcement Ordinance

 Does not address new Abatement Ordinance  Does not include all divisions  Currently no consistent procedures for:  Building  EQ  Engineering  Cumbersome  Prolonged procedure of multiple notices  County is burdened with monitoring  No deterrent for bad actors

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 5 of 21 3 Proposed Enforcement Ordinance

• Continues policy to seek voluntary compliance

• Outreach by staff • Phone calls • E-mails • Site visits • Courtesy Letters

• Compliance Agreements

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 6 of 21 4 Proposed Enforcement Ordinance

• Establishes consistent enforcement for all divisions • Authorizes Enforcement of all Ordinances by Compliance Manager and Officer • Authorizes a single Notice for multiple violations • Frees staff time from enforcement • Reduces confusion and redundancy for public

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 7 of 21 5 Proposed Enforcement Ordinance

• Simplifies official enforcement action by:

• Placing burden to comply on responsible party • Establishing a clear step-by-step procedure • Establishing a clear time line to comply • Establishing a single procedure for all divisions

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 8 of 21 6 Proposed Enforcement Ordinance

• Adds a reasonable yet legitimate deterrent

• Notices are currently ignored • Considered cost of doing business • Protects the public

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 9 of 21 7 Questions?

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 10 of 21 8

Coconino County Code Enforcement (CCCE)

1.01 Intent. The primary intent of all enforcement actions described in this chapter is to educate the public and to encourage the voluntary correction of violations. Civil and criminal penalties will be used only when necessary to ensure compliance with the provisions of this code. Criminal charges will be brought only when civil remedies have failed to ensure compliance. 1.02 Purpose. The purpose of the enforcement procedures found in this chapter is to establish a fair and efficient system to enforce the building, land use and development codes of Coconino County for the benefit of the public health, safety and welfare, the environment, and not for the benefit of any particular person or class of persons. To achieve this purpose, this chapter provides procedures for: A. Efficient and effective notice and opportunities to correct violations; B. Progressive monetary penalties proportionate to the violations; C. Appeal of a notice of violation, stop work order, or suspension or revocation of a building permit; D. Collection of civil penalties; and E. Abatement and remediation of violations. 1.03 Applicability. This chapter applies to violations of any provision of the Coconino County Zoning Ordinance; Adopted Building Codes; and any other adopted Performance Manuals that establish regulated performance requirements or best management practices and the regulatory provisions of any adopted subarea plan or activity center. Violations include but are not limited to: A. Failure to obtain required permits or authorizations; B. Failure to comply with the terms or conditions of a permit or authorization; C. Failure to comply with the above rules or regulations; D. Failure to comply with a stop work order issued under this chapter; or E. Intentional misrepresentation of any material fact in any application, plan, or other information submitted to obtain a land use permit, building permit, or other authorization. 1.04 Remedies not exclusive. The remedies set forth in this chapter are not exclusive, and do not limit or restrict the authority of the director or the prosecuting attorney to seek compliance, impose or seek penalties, or remedy or abate violations in any manner authorized by law. 1.05 Public nuisance. Violations of the Coconino County Zoning Ordinance, Adopted Building Codes, and any other adopted Performance Manuals that establish regulated performance requirements or best management practices and the

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 11 of 21

regulatory provisions of any adopted subarea plan are determined to be detrimental to the public health, safety and welfare, and are public nuisances. 1.06 Initiation of enforcement action. A. The director is authorized to enforce the laws and regulations as set forth in this chapter. B. The director may call upon law enforcement, fire, health, public works, or other appropriate County departments to assist in enforcement. C. The sheriff and all officers and officials charged with enforcement of the law are authorized to assist in the enforcement of the provisions of this code. D. Whenever the director has a reasonable belief, based on facts investigated and after attempting contact with the appropriate person, that a violation as defined in CCCE 1.03 has occurred, or is occurring, the director may initiate any of the following enforcement actions against the person(s) responsible for the violation: 1. Issuance of a notice of violation; 2. Issuance of a stop work order; 3. Issuance of an emergency order; 4. Initiation of action to abate a public nuisance pursuant to state law and Coconino Ord. 2017-01; and/or 5. Referral of the matter to the prosecuting attorney for enforcement. E. In all cases, the property owner shall be named as a responsible party in an enforcement action. In addition to the property owner, any other person reasonably believed to be responsible for a violation shall be named as a responsible party in an enforcement action. F. The County may seek legal or equitable relief at any time to enjoin any acts or practices that violate County code, or abate any condition that constitutes a life or health safety concern. 1.07 Notice of violation. A. Every violation of the regulations listed in CCCE 1.03 is subject to a notice of violation. Separate notices of violation are not required. B. A notice of violation represents a determination by the director that a violation has been committed and monetary penalties shall be assessed. The determination of a violation is final and the person(s) named in the notice of violation shall correct the violation by the date stated in the notice of violation, unless the notice of violation is appealed, withdrawn, or amended. C. The notice of violation may list corrective actions suggested to remedy the violation. D. A notice of violation shall be withdrawn by the director if at any time it is determined that it was issued in error. E. A notice of violation may be amended at any time in order to correct clerical errors or to cite additional authority for a stated violation. An amended notice of violation shall contain all information required in CCCE 1.08. F. When an administrative or judicial appeal is pending, additional notices of violation may be issued at the same location for new or additional violations.

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 12 of 21

1.08 Notice of violation – Effective date and content. A notice of violation shall be made on a form determined by the director and shall contain the following: A. The name and address of the property owner and, if known, any other person(s) identified as responsible for the violation; B. The Assessor’s parcel number of the property where the violation occurred or is located and, when available, the street addresse(s); C. A statement of each standard or requirement violated, with a concise description of the violation(s); D. The date the violation was first identified by, or to, the director; E. The specified remedy or cure necessary to satisfy the notice; F. The performance date as established by the director, and at least 45 days after date of service, by which time the specified remedy or cure must be completed. This performance date may be extended by the director in accordance with an agreed upon compliance plan or with demonstrated justifiable cause; G. The amount of any monetary penalty assessed or that will accrue pursuant to CCCE 1.09; H. A statement of the process for administrative appeals; I. A statement that failure to file a timely and complete appeal may constitute a waiver of all rights to appeal the notice of violation; J. A statement that a lien for any monetary penalty imposed and the cost of abatement may be claimed by Coconino County; and K. The signature of the director, code enforcement officer, or inspector issuing the notice of violation. 1.09 Monetary penalties for notice of violation. A. A notice of violation shall specify a monetary penalty that shall be imposed if the violation is not remedied or cured, or a compliance plan is not agreed to, within the time specified in the notice of violation. Tables 1 and 2 shall be used to determine the monetary penalties assessed for the violation(s) identified:

Table 1: Monetary Penalties for Notice of Violation

Monetary Penalty Period of Violation per Period

Day 1 to Day 45 $500

Day 46 to Day 60 Add $1,000 (=$1,500)

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 13 of 21

Table 1: Monetary Penalties for Notice of Violation

Monetary Penalty Period of Violation per Period

Day 61 to Day 90 Add $1,000 (=$2,500)

Each week Add $1,000 thereafter

Table 2: Monetary Penalties for Violations of Stop Work Orders

First Repeat Violation Violation Violations

Stop Work $300 $600 Order

B. Monetary penalties shall be assessed and accrue from the date of issuance in the notice of violation or its written or authorized extension(s). C. If a notice of violation is stayed pending an appeal, and the notice is ultimately upheld, the monetary penalties will accrue as of the date determined by the Hearing Officer. D. Payment of a monetary penalty assessed under a notice of violation shall not relieve the person(s) named in the notice of violation of the duty to correct, cure, abate, or stop the violation(s). 1.10 Compliance Agreement. A. At any time during the pendency of an enforcement action, the director and the responsible party may develop a mutually agreeable compliance plan and compliance date. The compliance plan shall establish a reasonable and specific time frame for compliance. No further action shall be taken if the terms of the compliance plan are met. B. The director may extend the time for compliance issued in a notice of violation upon finding that substantial progress toward compliance has been made or upon written request by the responsible party for good cause shown. An extension of time may be revoked by the director upon a finding that the conditions at the time the extension was granted have changed, or the person(s) responsible fail to meet performance benchmarks

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specified in the extension. If the extension of the compliance date is revoked, a new compliance date shall be set. C. The compliance date established by the director shall be reasonable, based on, but not be limited to, consideration of the following criteria: 1. The type and degree of violation(s) cited in the notice of violation; 2. The stated intent, if any, of a person responsible to take steps to comply; 3. Procedural requirements for obtaining permits to carry out corrective actions; 4. The complexity of corrective action, including seasonal consideration, construction requirements, and the legal rights and responsibilities of landlords and tenants; 5. Any other circumstances beyond the control of the party responsible; and 6. Any other circumstances that justice reasonably requires. 1.11 Reduction of monetary penalties. A. The director may reduce any monetary penalty assessed after the director determines that the violation has been corrected. B. The person(s) named in the notice of violation has the burden of proof that the violation has been corrected and the date of correction. C. The director shall base the decision to reduce a monetary penalty on an evaluation of individual circumstances, including, but not limited to, the severity of the violation, the public interest being protected, the cooperation of the person responsible for the violation, and the permanence of the impact of the violation. D. Nothing in this section shall obligate the director to reduce any monetary penalties. 1.12 Effect of existing violations on permit applications. Application(s) for development permit(s), project permit(s) or building permit(s) will not be accepted and/or issued for any lot, tract or parcel of land following the issuance of a notice of violation regarding activity occurring on that lot, tract or parcel of land, unless the identified violations are corrected prior to application, when the permit is required to obtain compliance, or where an enforceable compliance plan to resolve the violation(s) has been entered into. 1.13 Appeal. A. Upon service of a notice of violation, stop work order, or the suspension or revocation of a permit, the person(s) named in the notice of violation, stop work order, or the suspension or revocation of a permit shall have 45 calendar days from the date of service to file an appeal. The appeal shall be delivered to the director by U.S. mail or personal delivery during department business hours on or before the deadline for appeal. B. An appeal authorized by this section must be in writing and must contain the following: 1. A concise statement of the grounds for appeal, including the facts or evidence upon which the appeal is based. The statement shall include at least one of the following: a. The person named in the notice of violation, stop work order, or the suspension or revocation of a permit is not responsible for causing the violation and is not the property owner; or

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b. The cited violation or condition did not occur. 2. The name, mailing address, and daytime telephone number of the appellant, or the appellant’s representative, together with the signature of the appellant or the appellant’s representative. 3. A copy of the notice of violation, stop work order, or the suspension or revocation of a permit being appealed. C. Enforcement of a notice of violation and any penalty accruing shall be stayed pending appeal(s). D. Any number of notices of violation, stop work orders, or the suspension or revocation of a permit can be included in the same appeal on the same project within a timely period. 1.14 Appeal hearing procedures. A. When the director receives an appeal contesting a notice of violation, stop work order, or the suspension or revocation of a permit, the appeal shall be promptly transmitted to the Hearing Officer. 1. The appeal may be dismissed without a hearing if the Hearing Officer determines it is untimely, incomplete, frivolous, or beyond the Hearing Officer’s jurisdiction. 2. The Hearing Officer shall hold a hearing on the appeal within 90 days of receipt of the appeal, unless the appeal is withdrawn by the appellant, or is dismissed or the time is extended by order of the Hearing Officer. 3. The director shall notify the person contesting the notice of violation, in writing, of the time, place, and date of the hearing at least 21 days prior to the date of the hearing. B. The director has the burden to prove by a preponderance of the evidence that: 1. The person named on the notice of violation is the responsible party for causing the violation or is the property owner; and 2. The violation listed on the notice of violation occurred. C. The hearing shall be an open record hearing conducted in accordance with the Coconino County Hearing Officer rules and procedures D. The hearing examiner shall consider the evidence and testimony presented at the hearing and, based on this information, shall reverse or uphold the notice of violation, in whole or in part. (Ord. 9-2013 § 13) 1.15 Extension of compliance date. After the Hearing Officer has issued a final order specifying a compliance deadline, an appellant may request a revision of the hearing examiner’s decision to request additional time beyond the hearing examiner’s specified deadline to correct a violation if all the following conditions are met: A. The request must be received by the department at least 30 days prior to the compliance date. B. The request for extending the time for correction of the violation must include: 1. Evidence of substantial progress toward compliance; 2. Evidence that correction of the violation was commenced promptly, but full compliance was prevented by a condition or circumstance beyond the control of the appellants; and 3. Evidence of another extraordinary circumstance representing good cause.

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C. The director shall promptly forward the request, along with any comments, to the Hearing Officer for a decision. D. Once granted, an extension may be revoked, after notice and opportunity for a hearing, for bad faith or where the Hearing Officer determines that the request was based on inaccurate information. 1.16 Stop work order. A. Whenever a continuing violation of this code will materially impair the County’s ability to secure compliance with this code, or when any person is proceeding in defiance of permit or code requirements, the director may issue a stop work order. B. Upon service of a stop work order, the work subject to the order shall cease until the order is resolved. C. A stop work order shall be on a form determined by the director and state the reason(s) for the order and the conditions under which the cited work will be permitted to resume. D. A stop work order is subject to appeal as set forth in section 1.13 of this Ordinance. 1.17 Method of service. A. A notice of violation, stop work order, emergency order, or the suspension or revocation of a permit shall be served upon the responsible person(s) by any of the following methods: 1. Personal service on the person(s) named, or by delivering the document at that person’s usual abode to a person of suitable age and discretion who resides there; or 2. Service by certified mail to the address maintained with the County tax records for the subject property, or to the address of the place of business of the person(s) responsible. Service by mail shall be presumed effective upon the third business day following the day upon which the document was placed in the mail. 3. If a mailing is returned and was not delivered, a copy of the document shall be posted in a conspicuous place in or about the structure or property affected by such mailing. B. In addition to subsection (A) of this section, a stop work order and emergency order shall also be posted in a conspicuous place on the property where the violation is occurring. Service of a stop work order and/or emergency order is effective on the date of posting. 1.18 Collection of financial obligations. A. Financial obligations means monetary penalties and cost of abatement. B. The County may assign the collection of financial obligations to a collection agency, or commence a civil action in any court of competent jurisdiction to collect financial obligations. C. The County shall add a reasonable fee to the outstanding debt for the collection agency fee incurred or to be incurred as a result of the use of the collection agency. No debt may be assigned to a collection agency until at least 30 days have elapsed from the time that the County attempts to notify the person responsible for the debt that the debt may be assigned to a collection agency. D. When appropriate or helpful to obtain enforcement, the prosecuting attorney may convert a final order into a judgment.

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1.19 Penalties for violations by a professional. A violation of the regulations listed in CCCE 1.03 by a contractor, excavator, tradesman, or other professional, who by the nature of their profession knows, or is reasonably expected to know, or is responsible for obtaining and/or verifying that a permit(s) or approval is required prior to the work, shall be subject to a civil monetary penalty to be imposed by the director in the amount of $5,000. The director is authorized to reduce such monetary penalty for good cause shown, otherwise the penalty shall be assessed regardless of whether the violation is cured or remedied.

1.20 Suspension and revocation of a permit. A. The director may temporarily suspend or permanently revoke any permit approved by the director for failure to comply with any condition of approval or applicable provisions of the County code related to the permit. B. Before initiating the suspension or revocation of a permit, the director shall serve a notice of violation and afford the permit holder the time set forth in the notice to correct the violation. C. The procedure for suspension or revocation of a permit is initiated by the director and requires the permit holder be given an opportunity to be heard before the decision maker who granted the permit. D. The person(s) named on the notice of violation may appeal the suspension or revocation as provided by this chapter. E. If the suspension or revocation is appealed, unless otherwise authorized by the director, all construction shall be suspended until the appeal is decided.

1.21 Tampering with posted documents. A. It is a violation of this code to tamper with, remove or deface any sign, notice, complaint, or order required by or posted in accordance with this code. B. Any sign, notice, complaint, or order required by or posted in accordance with this code shall not be removed without authorization of the director.

1.22 Abatement. A. In addition to any other judicial or administrative remedy provided by this chapter or by law, the County may seek to abate any condition that constitutes a life or health safety concern. B. Each successive owner of property is liable for abatement procedures in the same manner as the owner at the time the nuisance was created. C. The County shall carry out abatement procedures in accordance with Ordinance 2017-01of the Coconino County Code and A.R.S. 11-268.

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1.23 Liens – Generally. A. The County shall have a lien for any civil penalty imposed or for the cost of any abatement work done pursuant to this chapter, or both, against the real property on which the civil penalty was imposed or any of the abatement work was performed. B. The civil penalty and the cost of abatement are also joint and several personal obligations of all persons in violation. Coconino County, may collect the civil penalty and the abatement work costs by use of all appropriate civil legal remedies. C. Any lien imposed by the County under this chapter shall be subordinate to all existing special assessment liens previously imposed upon the same property and shall be paramount to all other liens, except for state and County taxes, with which it shall be on a parity.

1.24 Liens – Filing and recording. A. The director shall cause a claim for lien to be filed for recording in the auditor’s office after the date the civil penalty pursuant to this chapter is due or after the date of completion of the abatement work performed, pursuant to Ordinance 2017-01 and ARS 11-268. 1.25 Liens – Foreclosure. A. Foreclosure in lieu of payment shall be executed pursuant to Ordinance 2017-01 and ARS 11-268. 1.26 Duty not creating liability. No provision or term used in this chapter is intended to impose any duty upon the County or any of its officers or employees, as long as they are acting within the scope of their authority, which would subject them to damages in a civil action. 1.27 Misdemeanor/gross misdemeanor. A. Any person who willfully or knowingly violates any provision of this chapter or any regulations described in CCCE 1.03, or aids or abets such violation, shall be guilty of a misdemeanor. .

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 19 of 21 2012 Arizona Revised Statutes Title 11 Counties 11-815 Enforcement; county zoning inspector; deputies; building permits; violations; classification; civil penalties; hearing officers and procedures

Universal Citation: AZ Rev Stat § 11-815 (through 2nd Reg Sess. 50th Leg. 2012) 11-815. Enforcement; county zoning inspector; deputies; building permits; violations; classification; civil penalties; hearing officers and procedures A. The county zoning ordinance shall provide for its enforcement within a zoned territory by means of withholding building permits, and for such purposes may establish the position of county zoning inspector, and such deputy inspectors as may be required, who shall be appointed by the board. B. After the establishment and filling of the position, it is unlawful to erect, construct, reconstruct, alter or use any building or other structure within a zoning district covered by the ordinance without first obtaining a building permit from the inspector and for that purpose the applicant shall provide the zoning inspector with a sketch of the proposed construction containing sufficient information for the enforcement of the zoning ordinance. A permit is not required for repairs or improvements of a value not exceeding five hundred dollars. Reasonable fees may be charged for the issuance of a permit. The inspector shall recognize the limitations placed on the inspector's authority by sections 11-804 and 11-811, and shall issue the permit when it appears that the proposed erection, construction, reconstruction, alteration or use fully conforms to the zoning ordinance. In any other case the inspector shall withhold the permit. C. It is unlawful to erect, construct, reconstruct, maintain or use any land in any zoning district in violation of any regulation or any provision of any ordinance pertaining to the land and any violation constitutes a public nuisance. Any person, firm or corporation violating an ordinance, or any part of an ordinance, is guilty of a class 2 misdemeanor. Each day during which the illegal erection, construction, reconstruction, alteration, maintenance or use continues is a separate offense. D. A county may establish civil penalties for a violation of any zoning regulation or ordinance. Civil penalties shall not exceed the amount of the maximum fine for a class 2 misdemeanor. Each day of continuance of the violation constitutes a separate violation. If an alleged violator is served with a notice of violation pursuant to subsection E of this section, the alleged violator is not subject to a criminal charge arising out of the same facts. E. A county that establishes a civil penalty for violation of a zoning regulation or ordinance may appoint hearing officers to hear and determine zoning violations. If the zoning inspector reports a zoning violation to the hearing officer, the hearing officer shall hold a hearing after serving notice of the hearing on the alleged violator. The notice shall be personally served on the alleged violator by the zoning inspector at least five days before the hearing. If the zoning inspector is unable to personally serve the notice, the notice may be served in the same manner prescribed for alternative methods of service by the Arizona rules of civil procedure. A notice served on the alleged violator other than by personal service shall be served at least thirty days before the hearing. F. At the hearing, the zoning inspector shall present evidence showing the existence of a zoning violation and the alleged violator or the alleged violator's attorney or other designated representative shall be given a reasonable opportunity to present evidence. The county attorney may present evidence on behalf of the zoning inspector. At the conclusion of the hearing, the hearing officer shall determine whether a zoning violation exists and, if a violation is found to exist, may impose civil penalties pursuant to subsection D of this section.

20. | 03/07/2017 | Community Development | Work Session to propose a revised Code Enforcement Ordinance 3/7/2017 Page 20 of 21 G. A hearing officer may be an employee of the county and shall be appointed by the board of supervisors. A review of decisions of the hearing officer by the board of supervisors shall be available to any party to the hearing. The board of supervisors may delegate this review to a county board of adjustment. If the board of supervisors elects to delegate this review, the board of supervisors shall delegate all requested reviews to the board of adjustment. The board of supervisors shall adopt written rules of procedure for the hearing and review of hearings, which shall be adopted in the same manner as zoning ordinances. Judicial review of the final decisions of the board of supervisors or a board of adjustment shall be pursuant to title 12, chapter 7, article 6. A county that establishes civil penalties for a violation of a zoning regulation or ordinance is not precluded from pursuing the remedies as provided for in subsection H of this section. H. If any building or structure is or is proposed to be erected, constructed, reconstructed, altered, maintained or used or any land is or is proposed to be used in violation of this chapter or any ordinance, regulation or provision enacted or adopted by the board under the authority granted by this chapter, the board, the county attorney, the inspector or any adjacent or neighboring property owner who is specially damaged by the violation, in addition to the other remedies provided by law, may institute injunction, mandamus, abatement or any other appropriate action or proceedings to prevent or abate or remove the unlawful erection, construction, reconstruction, alteration, maintenance or use.

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DATE: March 1, 2017

TO: Honorable Chair and Members of the Board

FROM: Wendy Escoffier, Clerk of the Board

SUBJECT: Roundtable: To be discussed (Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon) • Planning Calendar for 2017 • Future Agenda Items • State and Federal Legislation • County Supervisors Association (CSA) Update • National Association of Counties (NACo) Update • County Manager’s Report • Chair’s Report Reports from Supervisors - (Updates on new projects, district budgets, requests for services and initiatives, updates from County staff) o District 1 – Supervisor Art Babbott o District 2 – Supervisor Elizabeth Archuleta o District 3 – Supervisor Matt Ryan o District 4 – Supervisor Jim Parks o District 5 – Supervisor Lena Fowler

RECOMMENDED MOTION:

This item is a discussion item only and does not require a motion nor is this item to be acted upon.

BACKGROUND:

This item is set to allow time for the Board of Supervisors and staff to present updates to each other regarding various projects and activities.

ALTERNATIVES:

The alternative would be to not hold a roundtable discussion.

FISCAL IMPACT:

There are no fiscal impacts.

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