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HIGH COURT of JUDICATURE at BOMBAY Hutatma Chowk, Fort, Mumbai 400 032

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HIGH COURT of JUDICATURE at BOMBAY Hutatma Chowk, Fort, Mumbai 400 032 HIGH COURT OF JUDICATURE AT BOMBAY Hutatma Chowk, Fort, Mumbai 400 032. Tender Notice No. HIGH COURT/SOLAR/335/2018 Dated: 25/04/2018 The High Court of Judicature at Bombay invites online bids (Technical & Financial) from eligible bidders which are valid for a minimum period of 180 days from the date of opening of bids (i.e.,23/05/2018) for ©©Supply, Installation, Testing and Commissioning including 5 years Operation, Comprehensive Warranty and Maintenance of Grid Connected Rooftop Solar Power Hybrid Plants with Net Metering & internal wiring facilities for backup at 25 locations of courts in Maharashtra under e-courts project''. Tender Fee & Earnest Money Scope of Work Deposit to be submitted EMD Supply, Installation, Testing and Commissioning including 5 years Tender Fee Rs.15,000/- Operation, Comprehensive Warranty and [Fifteen Thousand only] Maintenance of Grid Connected Rooftop EMD : Rs. 7,50,000/- Solar Power Hybrid Plants with Net [Seven Lakhs Fifty Thousand Metering & internal wiring facilities for only] backup at different locations of Courts in the Maharashtra under e-courts project Prospective bidders desirous of participating in this tender may submit their written queries to the undersigned on or before 07/04/2018 at 4.00 p.m., through email to [email protected] with subject line ªPre-bid queries 1 of 104 in respect of Solar. Based on queries received, the High Court may amend the Tender/ issue Corrigendum, if required. Interested parties may view and download the Tender document containing the detailed terms & conditions, from the Websites viz. http://mahatenders.gov.in and http://bombayhighcourt.nic.in. Sd/- Registrar General High Court, Bombay. 2 of 104 HIGH COURT OF JUDICATURE AT BOMBAY Hutatma Chowk, Fort, Mumbai 400 032. Tender Notice No. HIGH COURT/SOLAR/335/2018 TENDER DOCUMENT FOR SUPPLY, INSTALLATION, TESTING AND COMMISSIONING INCLUDING 5 YEARS OPERATION, COMPREHENSIVE WARRANTY AND MAINTENANCE OF GRID CONNECTED ROOFTOP SOLAR POWER HYBRID PLANTS WITH NET METERING & INTERNAL WIRING FACILITIES FOR BACKUP AT DIFFERENT LOCATIONS OF COURTS IN THE MAHARASHTRA UNDER E-COURTS PROJECT. 3 of 104 Document Control Sheet Tender Reference No. HIGH COURT/ Solar /335/2018 Name of Organization High Court of Judicature at Bombay Tender Type Open (Open/Limited/EOI/Auction/Single) Tender Category (Services/ Goods/ Goods/Service works) Type/Form of Contract (Work/ Supply/Installation/Service Supply/Auction/Service/Buy/ Empanelment/Cell) Product Category Electrical Re-bid submission allowed (Yes/No) Yes Is Offline Submission Allowed No (Yes/No) General Technical Evaluation No Allowed (Yes/No) Withdrawal Allowed (Yes/No) No Is Multi Currency Allowed No (Only INR) Payment Mode (Online/Offline) Online Date of Issue/Publishing 02/05/2018 (12.00 noon) Document Download/ Sale Start 02/05/2018 (12.00 noon) Date Document Download/ Sale End Date 23/05/2018 (12.00 noon) Clarification Start Date 02/05/2018 (12.00 noon) Clarification End Date 07/05/2018 (04.00 pm) Pre-bid Meeting 10/05/2018 (03.00 pm) At the Conference hall, 4th Floor, Annexe Building, High Court, Bombay Last Date and Time for Uploading of 23/05/2018 (12.00 noon) Bids Date and Time of Opening of 24/05/2018 (04.00 pm) Technical Bids at the High Court. 4 of 104 Date & Time of opening of the Date and Time would be intimated to the shortlisted Bidders, after Financial bid at the High Court. Technical evaluation. Contract Type (Empanelment/ Tender Tender) Tender Fee Rs.15,000/- Rupees Fifteen Thousand Only Number of Covers/Packets 2 (Technical and Financial) Bid Validity days 180 days (180/120/90/60/30) Location (Work/Services/Items/As As per Tender document per Tender document) Tender should be addressed to The Registrar General, Bombay High Court by Designation. Address for Communication The Central Project Coordinator, the Bombay High Court, Hutatma Chowk, Fort, Mumbai -400 032. Contact Telephone No. and email 022-20820565/ 226220226 address. [email protected] Note: No bid will be accepted after the expiry of the above mentioned time schedule. 5 of 104 TABLE OF CONTENTS Document Control Sheet3 OBJECTIVE SCOPE PAGE NO. 1.1 SUBMISSION OF PROPOSAL 11 1.2 UNIFORMITY 12 1.3 ONLY ONE PROPOSAL 12 1.4 COST OF BIDDING 13 1.5 PROPOSED MATERIAL 13 1.6 SUBCONTRACTING 13 1.7 NEGOTIATIONS 14 1.8 ACCEPTANCE AND REJECTION OF PROPOSAL 14 1.9 PRICE OFFER AND TAXES 14 1.10 ACCEPTABLE BANKS 15 1.11 BID VALIDITY 15 1.12 BID PRICES 15 1.13 DISCOUNTS 16 1.14 MODIFICATION AND WITHDRAWAL OF BIDS 16 1.15 LOCAL CONDITIONS 16 1.16 CONFLICT INTEREST 17 1.17 CONFIDENTIALITY 17 1.18 CLARIFICATION OF PROPOSALS 18 1.19 NON-CONFORMITIES, ERRORS AND 19 OMMISSIONS 1.20 UNDUE INFLUENCE 19 1.21 AMENDMENT OF BID DOCUMENTS 19 1.22 BID SCOPE 21 1.23 DETAILED SCOPE OF WORK 21 1.24 GENERAL INSTRUCTIONS TO THE BIDDERS 24 1.25 FEES 27 1.26 EARNEST MONEY DEPOSIT 28 1.27 ELIGIBLE BIDDER 29 1.28 ELIGIBILITY CRITERIA 29 1.29 TECHNICAL ANNEXURES 29 1.30 FINANCIAL ANNEXURE 30 6 of 104 1.31 OPENING OF PROPOSALS 30 1.32 EVALUATION 31 1.33 TECHNICAL EVALUATION PROCESS 31 1.34 EVALUATION OF FINANCIAL BIDS 32 1.35 AWARD CRITERIA 32 1.36 PRESENTATIONS BEFORE A COMMITTEE 33 1.37 RIGHT TO INSPECT 34 1.38 DECIDING AWARD OF CONTRACT 34 1.39 PLACING OF PURCHASE ORDER 34 1.40 ACCEPTANCE TESTING PROCESS 35 1.41 SIGNING OF CONTRACT 37 1.42 AWARD OF CONTRACT NOTIFICATION 38 1.43 COMPLETENESS OF CONTRACT 38 1.44 RIGHT TO HAVE WORK EXECUTED 39 1.45 PROTECTION AGAINST RISK OF OBSOLESCENCE 39 1.46 CANCELLATION OF CONTRACT 40 1.47 TERMINATION BASED ON FUNDING 40 1.48 DELIVERY PROCESS 41 1.49 INSTALLATION PROCESS 41 1.50 PAYMENT PROCESS 43 1.51 ONSITE WARRANTY, MAINTENANCE & 44 OPERATION OF SOLAR PLANT 1.52 LIQUIDATED DAMAGES 48 1.53 SCHEDULE OF EVENTS 48 2.1 SPECIFICATIONS 49 2.2 PERFORMANCE GUARANTEE 49 2.3 RIGHTS OF REGISTRAR GENERAL, HIGH COURT 50 2.4 FORCE MAJEURE 51 2.5 TERMINATION 51 2.6 ARBITRATION 52 2.7 GOVERNING LAWS AND JURISDICTION 53 3 DETAILED TECHNICAL SPECIFICATIONS OF 54 COMPONENT ANNEXURE -1 EARNEST MONEY DEPOSITS/TURNOVER/VALUE 69 OF SIMILAR COMPLETED WORK PROJECTS ANNEXURE -2 SUMMARY 70 7 of 104 ANNEXURE -3 ELIGIBILITY CRITERIA 71 FORM G1 AUTHORIZATION TO SIGN ON BEHALF OF THE 74 BIDDER BY HR/ LEGAL DEPARTMENT FORM G2 BANK GUARANTEE FORM (EMD) 75 FORM T1 MANUFACTURER©S AUTHORIZATION FORMAT 78 FOR FRONT LINE BIDDER FORM T2 AUTHORIZATION UNDERTAKING FORM FOR THE 80 BIDDER FORM G3 STATEMENT OF DEVIATION FROM TERMS AND 82 CONDITIONS FORM G4 SELF DECLARATION 83 FORM T3 SUCCESSFUL COMPLETION OF PROJECT 85 ANNEXURE -4 TIME SCHEDULE 87 ANNEXURE -5 LIQUIDATED DAMAGES 88 FORM T4 SUPPORT 90 FORM T5 TECHNICAL SHEET 91 ANNEXURE 6 MF.01A 93 ANNEXURE 7 MF.01B 95 ANNEXURE 8 BID SUBMISSION 97 ANNEXURE -9 ENCLOSURES CHECK LIST 100 ANNEXURE-10 PERFORMANCE GUARANTEE FORM 102 ANNEXURE -11 CONTRACT FORM 103 ANNEXURE -12 LIST OF LOCATIONS 104 8 of 104 INSTRUCTIONS FOR ONLINE BID SUBMISSION:- The Registrar General on behalf of the Bombay High Court invites Online bid for Supply, Installation, Testing and Commissioning including 5 years Operation, Comprehensive Warranty and Maintenance of Grid Connected Rooftop Solar Power Hybrid Plants with Net Metering & internal wiring facilities for backup at different locations of courts in Maharashtra under e-courts project. A Tender document has been published on the e-Tendering System of Government of Maharashtra i.e http://mahatenders.gov.in. The bidders are required to submit soft copies of their bids electronically on the e-Tendering System of Government of Maharashtra, using valid Digital Signature Certificates. Detailed information for submitting Online bids may be obtained at http://mahatenders.gov.in. PREPARATION OF BIDS:- Please go through the `Tender Advertisement' and the `Tender Document' carefully to understand the documents required to be submitted as a part of the bid. Please note the number of covers [as per Annexure-8] in which the bid documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. Any deviations may lead to rejection of the bid. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the Tender document/schedule and generally, it can be in PDF / RAR format. Scanned documents should be legible. Before submitting the bid, the bidder should take into account any published corrigendum. 9 of 104 ASSISTANCE TO BIDDERS:- 1. Any queries relating to the Tender document and the terms and conditions contained therein should be addressed to the Central Project Coordinator by sending email at [email protected] or calling telephone No. 022- 20820565 as mentioned in the Tender document. 2. Any queries relating to the process of online bid submission or queries relating to e-Tendering System of Government of Maharashtra i.e http://mahatenders.gov.in, in general may be available at 24x7 Help desk. The Contact No. is 1800 3070 2232 / Mobile : +91-7878107985, +91- 7878107986 + 91-7878007972 and +91-7878007973. 10 of 104 SECTION- I 1.1 SUBMISSION OF PROPOSAL:- 1.1.1 Bidder should log on the site of e-tendering system of Government of Maharashtra well in advance for bid submission so that the bid is uploaded in time i.e. on or before the bid submission time. The High Court shall not be responsible for any delay due to any issues/ uploading the Bid or depositing online Fee/EMD etc.
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