Learning for life
Rockhampton Girls Grammar School
ANNUAL REPORT 2009
ISSN 1837-8706 (Print) ISSN 1837-8714 (Online)
Non Scholae Sed Vitai Contents Communication objective Communication objective ...... 2 Purpose of the Report Purpose of the Report...... 2 Availability of the Report...... 2 The Rockhampton Girls Grammar School 2009 Annual Report of the Board of Trustees for the Our vision ...... 2 Minister for Education and Training has been Our mission ...... 2 prepared in accordance with the requirements of Section 49 of the Financial and Performance Our school ...... 3 Management Standard 2009. Our history...... 3 The Report: Our year in review...... 4 highlights the achievements of the School; profiles the history of the school; Speech night address...... 4 details school management and governance; Our organisational structure ...... 5 outlines progress against the objectives of the Our school environment ...... 6 School’s Strategic Business Plan 2009-12; Our people ...... 8 provides an Outlook for 2010; and provides a copy of the audited financial; Staff profile...... 8 statements (as required under Section 62 of the Staff relations...... 8 Financial Accountability Act 2009). Staff Retention ...... 8 Staff professional development ...... 8 Availability of the Report School profile ...... 9 Copies of this Report are available from: Student information...... 9 The Secretary to the Board of Trustees Curriculum directions...... 9 Rockhampton Girls Grammar School School Management ...... 12 PO Box 776 Rockhampton Q 4700 The School’s financial systems ...... 12 Phone: 07 4930 0900 Annual audit...... 12 Email: [email protected] Information systems and record keeping...... 12 Website: www.rggs.qld.edu.au School location and contact details ...... 12
School support groups ...... 12 The Parents & Friends Assoc Inc (P&F)...... 12 Our vision The RGGS Race Day Committee Inc...... 13 By 2012 Rockhampton Girls Grammar School will The RGGS – Old Girls’ Assoc Inc (OGA)...... 14 be recognised as one of the paramount schools in Board membership ...... 15 Queensland, sought after by families desiring a quality regionally based educational option for their Board statutory functions and powers ...... 16 daughters. Board reporting ...... 16 Consultancies ...... 18 Our mission Overseas Travel ...... 18 The Learning for Life value structure of Our performance in 2009...... 18 Rockhampton Girls Grammar School underpins the School’s ethos which is committed to providing for Focus 1: Community engagement...... 18 girls from diverse backgrounds, in a caring Focus 2: High performance culture ...... 19 environment, access to a dynamic yet balanced Focus 3: Financial sustainability...... 19 curriculum through which they can achieve their Finance 2009 ...... 19 maximum potential, preparing them to become Capital works for 2009...... 20 confident, responsible young women motivated to Outlook for 2010...... 21 work and think independently and prepared to contribute positively as citizens of the world. Letter of Compliance ...... 24 Financial Statements ...... 25 2 Our school Our history Rockhampton Girls Grammar School (RGGS or the In 1883 a movement began to establish a girls’ School) is set atop Athelstane Range overlooking grammar school in Rockhampton and with a Rockhampton in Queensland, Australia. decision by the Trustees of the Rockhampton Rockhampton is regarded as a leading centre of Grammar School to close their female department, education for students of all ages. the Rockhampton Girls Grammar School began to take enrolments. RGGS is an independent non-denominational school for girls offering day and boarding facilities The prime site on the Athelstane Range was for the continuous education of students from Prep selected as being appropriate and in 1891, to Year 12 with boarding from Year 6. Our students construction commenced on the School building, come from diverse backgrounds across the state, designed by Mr E.M. Hockings, to accommodate 50 the Northern Territory and internationally. day and 20 boarding students. Besides offering excellent educational opportunities The building was enlarged three times - in 1897, for primary and secondary school students in 1899 and again in 1901 - to meet growing demands Central Queensland, continuing students also have as students were enrolled from kindergarten to access to the Central Queensland University (CQU) matriculation. which has established a first-class reputation for its educational offerings, particularly in Business, RGGS opened its doors to the first four boarders Health and Engineering. and thirty-three day students on 11th March, 1892. With Miss Helen E. Downs as foundation The School also works in partnership with the Headmistress, the School was officially opened on Rockhampton College of TAFE which offers an 19 April 1892. excellent variety of courses and study options for girls seeking to broaden their education. Our girls have the option of taking up school-based traineeships and vocational education (Voc Ed) subjects as part of their courses. The School provides a smooth transition across three levels: Junior School (Prep–Y5), Middle School (Y6-9) and Senior School (Y10-12). Boarding students are accommodated in three separate boarding houses (Kollar, Jackson and Luck). Kollar House provides single rooms, with separate internet and phone access for senior students. RGGS began the 2009 school year with 320 students of whom 143 were boarders and 173 were day pupils). On the departure of Miss Downs, the School presented her with a gold replica of the School badge, and on her death she bequeathed it to the School to be worn by the Head Prefect who was to be known as the Helen E. Downs Prefect. Prue McKeague was a 1985 senior who died during the Christmas holidays. At the suggestion of some of her classmates and the Old Girls Association, a platinum replica of the Helen E. Downs badge was commissioned. This badge of office is worn during the year by the other Head Prefect who is referred to as the Prue McKeague Prefect. Photo 1: Paterson House
3 Our year in review The outside courtyard will also be updated with new seating and lighting and by early 2010 the old library Speech night address will have been converted into two general learning areas for use by Year 6 and 7 students. Rockhampton Girls Grammar School has a unique Through the Building Education Revolution, under mixture of proud history combined with the National School Pride Program, the School has contemporary thinking that embraces change and constructed a shaded play area, with playground innovation. equipment and soft fall adjacent to K Block to be Our young people are changing and have spent used by primary students. their entire lives surrounded by and using The School will also receive a grant to the value of computers, videogames, digital music players, video $844,000 under the Primary Schools for the 21st cameras, cell phones and all the other tools and Century Program, which will be used to create a toys of the digital age. general assembly and activity area for the primary The combination of ubiquitous access to information students. and amazing new technological connectivity will None of these achievements would have been dramatically influence how our children will be possible of course without the teachers and staff, all educated in 2010 and in the future. of whom I thank for their commitment and The Board of Trustees has engaged the services of dedication to the education of young women at Mr David Loader to work with the Board, the Rockhampton Girls Grammar School. Principal and the broader school community to I would also like to acknowledge and thank all of the accelerate the development of new educational parents and students who have worked so hard to approaches which are better suited to the new raise money for the School, especially the P&F, the knowledge, economic, social and technological Cattle Club, the Race Day Committee and the Old conditions of the 21st century and will provide rich Girls Association for their passion, commitment, learning opportunities for our girls. dedication and ongoing support. David is one of Australia’s leading educators and is The RGGS Race Day is now recognised as a major passionate about making the school experience event in the Rockhampton calendar and attracts a more relevant and appropriate for every student, is large crowd each year. The event this year raised in committed to innovation in curriculum and pedagogy excess of $40,000 which will be used specifically to and sees the importance of introducing technology introduce technology such as interactive into the learning program. whiteboards into the new library during the coming Our commitment to improving student learning is vacation period. long term and the ability to adapt to new and I extend a warm welcome the new families who contemporary learning methods is a key factor that have joined the School in 2009 and I encourage all will ensure our success. parents to be actively involved in the school projects The School’s financial position in 2009 remains and activities. It is through your support and strong and the School continues to meet, and in dedication and the continued strong support from many cases exceed, the key performance indicators our sponsors and the community in general, that our required by the Queensland State Government. The School continues to prosper and grow. budgetary focus in 2010 will be to implement the Mr Phillip Hancock strategies outlined earlier and clearly define the point of difference for the School. Chairman of the Board of Trustees I would like to extend a special thank you to Mr John Bryant who has donated his time as a strategic advisor to the Board and has also worked with staff to develop a sound financial management system for the School. The investment in the school infrastructure during 2008 and 2009 exceeded $3.7 million. In 2009 the construction of a new technology enabled library including a media room and information commons, is nearly complete and will be open for next term.
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Our organisational structure
Figure 1 – Organisational Chart
Chairman and Board of Trustees
Board Secretary
RGGS RGGS Parents & Friends Association Inc Principal Old Girls’ Association Inc & Support Groups
Principal’s Assistant Enterprise Manager
Assistant Principal Boarding Deputy Principal Finance Manager Bursar
Boarding Assistant Deputy supervisors Principal Debtors Clerk Creditors Clerk
Deputy Principal’s Assistant Receptionist
Classroom teachers (P-12)
Librarian
Ancillary staff
Learning support teacher
Health care professional
5 Our school environment Australian Brain Bee Challenge – Four RGGS students participated in the Queensland State Academic highlights Final at the University of Queensland Siemens Science Experience at CQU The 2009 OP results were not as impressive as the Central Queensland Business Challenge 2008 results for Girls Grammar. An RGGS student was selected to participate in the Table 1 – Comparative OP results 2007-2009 National Youth Science Forum in January of 2009. OP RGGS State RGGS State RGGS She was sponsored by Rockhampton South Rotary Band 2009 2009 2008 2008 2007 Club and proudly spoke of her experience as 1-5 14% 18.33% 32.5% 17.51% 12.9% awakening in her an awareness of the vast array of careers in Science. 1-13 49% 62.25% 72.5% 60.89% 54.84% Another RGGS student is eagerly awaiting the time As a small school with a clientele from various when she too will attend the National Youth Science backgrounds, we proudly acknowledge the Forum in Canberra. There has been a long line of achievements of those students who followed a consecutive Girls Grammar selections for this vocational pathway (24 of our graduates were annual Science activity. awarded one or more VET qualifications) plus the academic achievers. Cultural pursuits The following figure indicates the first round of The Music Department experienced its first tertiary offers made to the 2009 applicants of international foray in 2009 when a group of 28 RGGS. members of the RGGS Wind Ensemble seized the Figure 2 – 2009 preferences and QTA offers opportunity to participate and compete in one of the foremost International Schools Music Festivals – “Rhapsody Rotorua” in New Zealand from 29 June RGGS 2009 preference and QTAC to 5 of July. offers 1st preference Despite the youthfulness of the Music Department 24.1% 2nd preference and it being the School’s very first tour, the students’ efforts, dedication and determination were 3rd preference 44.8% rewarded by their receiving a silver award at this 4th preference prestigious event. 3.4% 5th preference Music Teacher, Mrs Allen, then arranged for the 3.4% 6th preference 0.0% 13.8% New Zealand adjudicator from that event to undergo 10.3% no offer made workshops with the students here on campus the last weekend in August – a wonderful experience for the Music Department. The 2009 National Assessment Program: Literacy Members of the School’s Drama and Art and Numeracy (NAPLAN) results were again departments have had a creative year. Year 11 and pleasing, with our Year 3, 5 and 7 students 12 students were invited to participate in an Absurd excellent results and Year 9 students consistently Theatre workshop with students from St Ursula’s achieving higher results than the State average. and St Brendan’s Colleges. The school production Alice in Wonderland was very well received. We were proud to note and congratulate three of our primary students on matching the highest The annual Girls Rock performance was a huge scores in the Queensland for the Language success and we continue to be amazed at the depth Conventions aspects of their Naplan tests. of talent within our small community, including staff members. Girls Grammar students continue to demonstrate excellence in academic competitions including the: Art students showcased the work of all Girls Grammar art students on the evening of “Girls University of New South Wales quizzes Rock”. The talents of our students are exemplified Central Queensland University (CQU) Annual by the work of three students whose efforts were Titration Competition – RGGS team placed 2nd submitted and displayed in the regional competition in the National Titration Final titled the Creative Generation Art Awards. Rotary Quiz - RGGS Junior team placed 2nd Two talented and creative students in a different field of study were entrants in the State final of the Apex Fashion Awards in September. 6 Both competed in the Fantasy Section, with one The RGGS Rowing squad participated at the student being awarded third place. The work of national titles in Tasmania in March and state these girls was promoted through Home Economics regattas in Mackay and Bundaberg. These unit of “Design for Fashion”. dedicated students are to be commended on their continued efforts in a particularly challenging sport. In the Optiminds competition, a secondary group of three students won the regional title and competed During second semester, the boarding house and in the state finals. Dr Chelsea Eacott (RGGS Secular Care Worker / Counsellor) introduced dance and relaxation Public speaking, and the confidence it develops in activities after school. This is a popular initiative young people, is a strong component of Girls and we look forward to this continuing in 2010. Grammar’s ethos. The annual School Oratory Competition and interschool Debating competitions The willing help from all the parents who become encourage secondary students to appreciate and involved voluntarily in various arenas of school life develop the skills needed. is greatly appreciated. Parent support is given from the primary school reading and craft mums to those The winner of the Year 12 competition delivers the who assist with training sporting teams. Valedictory Speech on Speech Night. Beyond the school gates, an RGGS student Community connections competed in the Lions Youth of the Year 2009 and won through to zone final. Early in March, the Cancer Council launched its annual campaign at RGGS which involved Year 12 Sporting highlights and Year 7 students engaging in a photo shoot for the Morning Bulletin. There was a sea of yellow to Girls Grammar continues to have strong symbolise the daffodil motif used by the Cancer representation in a variety of sports, despite the Council. ongoing difficulty in sourcing coaches. We Throughout the year our students participate in encourage participation for the physical, emotional other fund raising events such as Australia’s Biggest and social benefits sport offers and we Morning Tea, Pink Ribbon Day and Relay for Life. acknowledge the high standards to which some of our students aspire. This year marks the 10 year anniversary of the National SunSmart Schools Program in Queensland. RGGS is proud to have received our certificate for having retained our SunSmart status since 1999. In 2009, the School has offered the opportunity for students to be involved with a variety of community events including: ANZAC Day commemorative services Clean-up Australia Day becoming blood donors for those over 16 (21 students and four staff are regular donors)
Photo 2: RGGS Equestrian Team Many students were selected to participate at the Rockhampton and Regional levels of competition. Several Students also competed at State level in 2009 in the following fields:
Equestrian Tennis Swimming Touch Football RGGS again successfully nominated a student for the annual Pierre de Coubertin award. Photo 3: RGGS blood donors 7 Our people Table 3 – Staff professional development Activity No Staff profile staff BEAQ Conference 2 The staff of Girls Grammar (teaching, boarding and administrative) are to be congratulated on another Beginning Leaders Conference 1 year of dedicated duty. Beginning Teachers Workshop 2 Students and parents appreciate staff will go to Bursar's Conference 2 ensure positive outcomes for the students in their Copyright for Schools Seminar 1 academic, social, pastoral, and recreational Design Assessment Chemistry 1 routines. Educational Psychology Conference 1 The RGGS staffing complement consists of 30 Future Leaders Conference 1 teaching staff, 8 non-teaching staff, 10 boarding Future Principals Program 2 staff and 4 administrative staff who are led by a ISQ Creating Curriculum 1 strong leadership team comprising the Principal, Deputy Principal, Assistant Principal Boarding, ISQ Gifted & Talented Education Project 1 Finance Manager and the School Bursar. Lively Libraries 5 Workshop 1 Managing a modern boarding school 1 Deputy Principal, Ms Debbie Owens, and Mrs Miriam Gunn represent the School on State subject MYSA Connecting in the middle Years 1 review panels and numerous other staff are National Principals Conference 1 members of district subject panels. Netball Coaching Clinic 1 Table 2 - Staff (August 2009 census) Panel Training Agricultural Science 1 QCATS Intro to Years 4 and 6 2 FTE 2009 2008 2007 QCATS Year 9 Workshop 1 Teaching 27.1 26.6 23.8 QSA BCT & Accounting Workshop 2 Non-Teaching 12.1 11.2 9.2 QSA BONSAI & SAI Seminar 3 Boarding 8.2 9.9 11.4 QSA English Panel Conference 1 Total 47.4 47.7 44.4 School Nurses Association Annual Conference 1 School Safety Conference 2009 2 Staff relations Science in Action Conference 1 Due to changing industrial relations environment, a Secondary School Partnership Summit 1 formal Enterprise Bargaining Agreement was not Senior Schooling Conference 2009 1 finalised with staff in 2009. Sports Nutrition 1 However, agreement was reached between the State Panel Conference Home Economics 1 Board and staff with union support for a one year Struggling Readers and Writers 2 contract of 4.5% in pay backdated to 1 July 2009. Targeting Opportunities for Literacy in Prep 1 Discussions will recommence early in 2010 with a Volleyball coaching Get Active Accreditation 1 view to extending the agreement period and Working in a Creative Classroom 2 negotiating further towards other staff claims. Figure 3 - Teacher qualifications (Dec 2009) Staff Retention From the end of 2008, 87% of staff were retained for Highest Teachers 13% 7% the 2009 school year. level of at the Doctorate attainment school 10%
Staff professional development Doctorate 2 Mas ter s RGGS staff and the school leadership team Masters 3 Bachelor underwent staff training throughout 2009 to ensure Bachelor 21 the School is kept abreast of the latest degree degree improvements and enhancements in teaching Diploma 4 Diploma curricula and administrative processes. 70% Details of the wide range of conferences, seminars Total 30 and workshops attended by staff are as follows: 8 School profile The School also offers academic, cultural and sporting scholarships as well a number of bursaries Student information to assist students to gain access to a quality education at RGGS. Table 4 - Enrolments (August 2009 census) In 2009, the School awarded 15 bursaries, 11 ACER 2009 Budget 2008 2007 scholarships, three academic scholarships, one Boarders 144 150 138 133 cultural and one sporting scholarship for students entering RGGS in 2010. Day 171 165 177 164 Students The Rock Building Society has partnered with the Total 315 315 315 297 School to provide a Rock Building Society Scholarship for a student entering RGGS in 2010. School enrolments as at the August 2009 census date (as tabled above) showed the total number of Table 7 – Staff/student ratios students at 315 – equal to budgeted figures. 2009 2008 2007 Although not achieving the budgeted boarding Enrolments 315 315 297 figure, boarder numbers have again shown an Teaching Staff 27.1 26.6 23.8 increase reversing the trend of earlier years. Ratio 11.6 11.8 12.47 Enrolments fluctuated throughout the year with the arrival and departure of several students and the The staff:student ratio for the year 2009 calculated School finished the 2009 year with 315 students. at 1:11.6. The School’s social and academic environment benefits greatly from the size of the Table 5 - Enrolments Year Level (Aug 2009 census) student enrolment as staff:student ratios enhance 2009 Budget 2008 2007 the opportunity for student:staff interaction in classes generally smaller than those of competitors. Years P-7 91 89 89 80 The Board of Trustees of RGGS and the Leadership Years 8-12 224 226 226 217 Team have worked extensively with staff on an Total 315 315 315 297 enterprise bargaining agreement which facilitates key workforce policies such as increased duration of Enrolments in the Years P-7 continue to show paid maternity leave, increased sick leave accruals, increases against previous year figures. These a lower face-to-face teacher load that addressed increases represented the benefits of the School’s concerns of work intensification. marketing strategies of broadening the audience profile to include parents of primary school children. Curriculum directions Table 6 - Student apparent retention rate To ensure the curriculum focus of 2008 was Year Year 8 Year Year Retention actualised and quality assurance could be identified Base 12 rate % in 2009, teaching staff of Years 1 – 10 across all 2002 44 2006 50 113.6 Key Learning Areas were required to record teaching, learning and assessment tools utilising a 2003 27 2007 51 188.8 generic unit plan design. 2004 43 2008 51 119 The format of the planner enabled teachers to 2005 36 2009 50 138.9 clearly and concisely record continuity of learning Year 8 to 12 apparent retention rate is defined as experiences, the range of resources employed to the number of full-time students in Year 12 in any offer diverse, challenging and interesting learning given year expressed as the percentage of those and a record of varied assessment tools. students who started secondary school five years Intrinsic to this validation process was the previously. RGGS continues to achieve a greater embedding of Essential Learnings and the common than 100% retention rate. curriculum elements across each year level. Scholarships & Bursaries Common curriculum elements (CCEs) need to be RGGS participates in the Cooperative Scholarship implicitly learned and explicitly taught as they form Testing Program (CSTP) through the Australian the basis of all meaningful learning. Council for Education Research (ACER) for the The CCEs are generic skills that are evidenced awarding of scholarships for students entering across all subjects. The Queensland Core Skills Years 7 to 12. (QSC) Test tests all 49 common curriculum elements of the senior curriculum. 9 The annual RGGS QCS Conference was held at standards awarded to our Year 12 students were in Ferns Hideaway at Byfield in the last week of Term accordance with syllabus guidelines and syllabus One. This camp is an integral and highly Exit statements. informative part of our school’s preparatory Towards the end of last year the QSA introduced processes for the tests. monitoring meetings for SAS subjects. English The camp, in its inaugural year of 2008, reaped Communication, Prevocational Math and Hospitality benefits for the students and their OP results. There were moderated. Internal reviews of subject area are many factors that impact on individual and specification (SAS) subjects occur on an annual cohort results each year. This introduction helped basis. This process affords the school the students understand the role of the tests. opportunity to address any concerns regarding subject study plans and assessment items that may Students who were OP eligible, or were planning to be raised at monitoring. receive a Ranking at the end of Year 12, attended the two and a half day retreat. In August the QSA engaged the school in an External Review of Hospitality, English Communication and Prevocational Maths. This involved submission of student folios, subject Study Plans and evidence of Internal Reviews held each year in all three SAS subjects. All subjects were successful across all quality assurance criteria. The NAPLAN tests were conducted in May. Some issues arose with the ordering and delivery of the test materials that caused frustration on a daily level. However, this must have been the case for many schools as a survey was sent from the QSA to enquire about the service. Teachers involved with the NAPLAN test completed a separate QSA survey that requested feedback on administration and test materials (scope & content). Photo 4: Seniors 2009 Table 8 – NAPLAN results They were exposed to a comprehensive program of School State NAPLAN Testing Summary intensive listening, interpretation, discussion and Mean Mean application of knowledge. They were introduced to the ‘whys’ and ‘hows’ of the tests and the ways of Grammar/Punctuation 455 394 interpreting and approaching each test. Numeracy 415 372 Year 3 The results of practice tests held at the conference Reading 480 386 were analysed and evaluated internally. Students Spelling 409 376 were advised both as a group and individually about Writing 387 395 skills they could focus on to further prepare for both Total Mean 415 386 the two day practice on 16 and 17 June and the real Grammar/Punctuation 554 486 tests in the first week of September. Numeracy 477 470 Student responses on the practice days were Year 5 Reading 530 478 outsourced. After results were returned to the school, individual interviews were held with the Spelling 535 466 students to further focus on areas to be improved. Writing 488 466 Total Mean 530 470 As the quality assurance requirements of the QSA expand, the demands on schools increase Grammar/Punctuation 575 534 accordingly. In November 2008, three senior Numeracy 522 539 subjects were randomly sampled by the QSA, in Year 7 Reading 543 533 addition to the Verification process held in October Spelling 563 533 for all Authority subjects. The school was required to submit seven student folios from each of the Writing 553 525 following: Biology, BCT and Home Economics. Total Mean 553 533 Year 9 Grammar/Punctuation The students were nominated by the QSA. The 558 569 submissions were returned to the school in May. Numeracy 561 579 There was no feedback, which indicated that the 10 School State attempts to understand a conflict are occurring. NAPLAN Testing Summary Mean Mean Behaviour management procedures ask the ‘Why?’ questions; relationship management asks the Reading 551 570 ‘How?’ questions. Spelling 565 569 It will be adopted as a whole school approach. Writing 534 558 Consequently both boarding and teaching staff will Total Mean 558 569 be further in-serviced in this program. On 14 October, our Year 6 students sat a national VET Report science test called the National Assessment Program in Science Literacy (NAPL – SL). The RGGS expanded its vocational education and school was chosen to be a part of the national training program in 2009. assessment process. Participation in School-Based Apprenticeships and The main purpose of the assessment was to monitor Traineeships (SATs) and in the Education and and report on overall progress being made across Training Reforms for the Future (ETRF) courses the nation towards achieving high standards of offered at TAFE was strong. RGGS added the science literacy. Parents of students received an Certificate II in Workplace Practices for year 10 information letter outlining the nature and purpose of students to its offerings of VET courses in the the tests. There were four tests held throughout the school program. day. Quality improvement was a focus during the year, Reporting with the new VET Coordinator implementing reporting on the AQTF Quality Indicators. Results At RGGS our reporting is based on the following were strong, surpassing national benchmarks. method of communication. This involves comments Internal procedures are also being reviewed and on each student’s progress in her individual subjects updated. according to a three step process: Strengths; Weaknesses (if any), Suggestions. Overall, the RGGS VET program is travelling well and providing students with wide-ranging benefits, This enables each teacher to communicate, within from work-readiness and experience with the context of their subject, in a way that clearly competency-based training, to additional points articulates a student’s strengths and highlight any towards their QCE. areas of learning or application to learning that need focus. Table 9 – School based traineeships 2009 Each report for students in Years 7 – 12 is No of Year Traineeship accompanied by a five-point achievement scale of Students A-E. This measures each student’s achievement 1 12 Certificate III in Fitness against the overall distribution of peer achievements 1 11 Certificate III in Hospitality within the subject studied. The numbers listed (Commercial Cookery) equate with the academic placements of the whole year-level cohort in that subject. 1 12 Certificate III Business Admin 2 12 Certificate II Hairdressing Pastoral care From behaviour management to relationships management. Table 10 – ETRF TAFE courses 2009 Towards the end of Term 2, teaching staff were introduced to Restorative Justice, a model of No of Year Course behaviour management that will underpin the Students pastoral care program across the school. 5 12 Certificate III in Beauty Services The process of restorative practices focuses on the 1 12 Diploma of Community Services need to rebuild relationships when differences arise (Childcare) in the school community. This successful process 2 11 Certificate II in Hairdressing allows all matters, from the minor to the most serious, to be addressed in a proactive manner 1 11 Certificate II in Hospitality where all persons involved have an opportunity to be heard.
The key to this approach is a change in the way in which questions are asked when explanations or
11 Table 11 – VET courses RGGS School Program The Board is subject to an annual audit by the Queensland Audit Office (QAO) under the Auditor- No of Year Course General Act 2009.. Students 47 11/12 Certificate II in Business In 2006, tenders were called by QAO with Prosperity Advisers winning the contract for three years which 36 11/12 Certificate II in Information Tech has been extended for another two years. The 20 11/12 Certificate I in Hospitality Practices results of the 2009 Annual Audit were satisfactory 16 10 Certificate I in Business and accordingly, Prosperity Advisers have issued an unqualified audit opinion. 20 10 Certificate I in Information Technology In the opinion of the Board of Trustees, there are 40 10 Certificate II in Work Practices reasonable grounds to believe that the School will be able to pay its debts as and when they fall due. School Management Information systems and record keeping The School is managed by the Senior Leadership Throughout 2009, RGGS has continued to Team which comprises the Principal, Deputy implement sound record keeping practices in Principal, Assistant Principal Boarding, the Finance accordance with provisions of the Public Records Manager and the School Bursar (see Figure 1 – Act 2002, Information Standard 40: Recordkeeping Organisational Chart 2009 – page 5). and Information Standard 31; Retention and Disposal of Public Records.. The School’s financial systems The School uses The Alpha School System (TASS) School location and contact details which is the main database system that contains the RGGS is located on approximately six (6) hectares accounting ledgers, billing and student management of Deed of Grant in Trust Land (DOGIT) on the systems. corner of Denham and Agnes Streets, close to the This web based accounting system has performed city centre of Rockhampton, Queensland. Contact well during the year following an upgrade in 2007. details are as follows: MYOB Fixed Assets module is used to better record Postal Address: PO Box 746, and monitor the schools assets. Rockhampton Q 4700 Responsibility for the management of the School’s Telephone No: 07 4930 0912 finances was undertaken by the School Bursar with Facsimile No: 07 4930 0981 support from Mr John Bryant, a Chartered Email Address: [email protected] Accountant and Certified Management Consultant, Internet Address: www.rggs.qld.edu.au who holds the position of Chief Financial Officer at a large logistics business. School support groups From 17 August 2009, Mrs Lauren Sharpe was appointed as Finance Manager of the School. Mrs The Parents & Friends Assoc Inc (P&F) Sharpe is a Qualified Certified Practising Accountant Report by Mr Ken Murphy (President): Since the last and will be a great asset to the School. report the P&F has held a very successful Bulls-n- In July 2009, Kennas Chartered Accountants Barrels event at the Great Western Arena. The conducted a half yearly independent review of the event raised more than $3,000 for breast cancer school’s financial position as a further commitment research and $11,000 for the P&F. It was a very by the Board to increase due diligence and good event with excellent publicity from the local accountability. and state media for the school. Funds from this event were used to pay for Annual audit construction of the smart new fencing along Agnes Street. The comment now is that we need to extend The RGGS Board of Trustees is a body corporate the fence further so once again we are planning originally established in 1892 under the Grammar another Bulls-n-Barrels at The Great Western Schools Act 1860 and now operates under the Arena. Grammar Schools Act 1975 , the Financial Accountability Act 2009 and the Financial and This will be held on 24th October and promises Performance Management Standard 2009 and as a once again to be a wonderful evening. Gathering statutory body under the Statutory Bodies Financial parents and friends of the school together creates a Arrangements Act 1982. wonderful atmosphere of friendship.
12 Many thanks to all those families that are supporting the event in so many ways.
The annual P&F elections were held in February
2009. I was re-elected as President with Mr Wayne Jones as Vice-President, Mrs Jenny Leyden as Secretary and Mrs Julie Murphy as Treasurer.
The Carnival Morning Tea was held once again in
June 2009 and the venue was the new shade shelter. Students provided entertainment and also waited on the tables.
Thank you to the businesses that supported the event with multi – draw raffle prizes, parents that Photo 5: RGGS P&F School Shop supplied the food and the patrons of the event. Once again this is an opportunity for the school to The RGGS Race Day Committee Inc go on display to the greater community. Report by Mrs Vicki Jackson (Chairperson): Over Members of the P&F worked with the Race Day 2000 people converged on Callaghan Park for the committee to ensure the Race Day was a huge Girls Grammar race day on 20 June 2009 with 650 success again this year. P&F members cooked being catered for in the Girls Grammar party area. during the week, set up at Callaghan Park and As the committee had negotiated with the worked throughout the afternoon whilst maintaining good humour throughout. Rockhampton Jockey Club to purchase the gate for the day, I was extremely pleased with the numbers The P&F shop continued to run very efficiently as profit was generated for the school by every under the supervision of Mrs Debbie Hunt. The person who came through the gate. shop was opened for a few hours during the pupil free days in second and third terms to allow greater The crowd was the largest ever for a Girls Grammar access for parents. race day since it started in 2002 with very humble beginnings and a dismal day when rain washed out Extended opening hours were trialled during second the races. The event was financially rewarding in term with no increase in usage so have been $42,000.00 being paid to the school. withdrawn. Appointments have been arranged to cater for new and continuing students and these Importantly, we take pride in the remarks of the have worked well. Chairman of the Rockhampton Jockey Club describing our event in the Morning Bulletin as being As president of the P&F, I was privileged to the “class event” of the Winter Racing Carnival. participate along with Mrs Meredith Fossett in a strategic planning day for the school late in 2008. Such public comments are rewarding of our efforts The school has so many positive qualities that we but are also indicative of the respect that this can build on and ones that remind us why we have wonderful girl’s school and its events command in chosen RGGS as the school for our daughters. the Rockhampton community. The Cattle Club has remained inactive during the The Race Day Committee is indebted to parents, year and with the extremely poor seasonal friends and teachers who rallied to help in the conditions facing rural families this has been a good kitchen on the evening before the race day, those decision. who helped at Callaghan Park in the catering, bar, setting up and many of the other numerous jobs that As the year draws to a close and many families needed to be completed. leave the school, may I thank you on behalf of the P&F for your support throughout the years. It has The general public complimented the been a pleasure to work with you all. professionalism of our students which no doubt is due to the dedication and expertise of their teachers. Once again we were fortunate in having Chris Gillogley of Cassidy’s Seafood and Steakhouse to assist the students and to lead by example in the corporate marquee. My gratitude extends to the school community who bought or sold raffle tickets on behalf of our cause as well as those parents who, though unable to sell 13 raffle tickets, made a generous donation to our New Committee Members: Julie Blair; Linley fundraising efforts for which we are most grateful. Kingsley, Janet McKenzie; Robyn Meredith and Beryl Thompson. My special thanks to Jill Liddell and members of the Old Girls Assoc for their contribution to the raffle. Each and every member of this dynamic team is a busy woman in many and varied ways, so giving of Members of the P & F took up jobs on the day and their time in support of our OGA is very much most importantly Ken Murphy ably managed the bar appreciated. with his many helpers drawn from the school community as well as the Outriggers Club. Thank Secretary, Betty Spence, is doing a splendid job of you to the P & F contribution. keeping our Minutes accurate, correspondence up- to-date and generally having her finger on the pulse My committee was touched to receive a at all times. Her efforts are truly valued by us all. congratulatory message from the Press, avid race goers who attend Melbourne Cup annually and on Our membership, as at 30/09/09, totalled 633 some occasions Ascot in the UK. 35 members more than this time last year. The OGA owes Marilyn Watts endless thanks for her More importantly, it is warming to receive “double-act”, namely Membership Secretary and congratulatory messages from people with no Chit Chat Editor. particular affiliation with the school. Treasurer Shelley Chisholm works closely with Many of the corporate sponsors remain those who Marilyn in keeping the finances of our association in rose to the occasion initially when it was feared the order as well. Sincere thanks are extended to both school faced financial peril. In recognition of that ladies who work so hard on behalf of our OGA. support, the sponsors must be afforded the opportunity to maintain their sponsorship. Amongst our membership are some very special ladies who are recognised for their meritorious There is however a waiting list from which further service to the OGA by being awarded the Special sponsors will be drawn as some drop out. I invite Service Badge. Recipients for 2009 are: Pat potential sponsors to contact me for inclusion on the Handley and Margaret Littleton from the waiting list. Rockhampton branch and Dot Donald (OAM) and I look forward to a bigger and better 2010 Girls Claire Watson from the Brisbane branch. Grammar Race Day on 19 June 2010. Please mark Together with the 2008 recipients - Maud Bendall, your diaries. Margaret Black, Robyn Bryant and Marilyn Watts - these 8 very special women are applauded for their The RGGS – Old Girls’ Assoc Inc (OGA) outstanding contribution of service to, for and on behalf of the RGGS OGA. Report by Ms Jill Liddell (President): Office Bearers Branch luncheons continue to be a highlight of the for 2009 were elected on the 3rd March at the OGA year. Meeting up with past RGGS students, no Annual General Meeting which followed the ever matter their year of enrolment, is always an popular Terrace Tea. immense pleasure. Lunch gatherings were held in The 2008 Executive and Committee members had Yeppoon (May), Gladstone (July), Townsville generously agreed to accept re-nomination in 2009 (August), Biloela (September), Mackay (October) for their current positions. All were duly voted in, and Brisbane (November). We are always doubly together with an additional five new committee rewarded when our Principal, Bev Mouritz can be in members who were welcomed with much attendance. This she was able to do in Yeppoon, enthusiasm. The 2009 OGA “team” are as follows: the Queensland Day luncheon and Brisbane. President: Jill Liddell The traditional Queensland Day luncheon in June Vice-President: Margaret Littleton and all 44 attendees agreed that the meal was Secretary: Betty Spence superb and the ambience of a new location, School Liaison Officer: Margaret Black Signatures Restaurant, most enjoyable. Treasurer: Shelley Chisholm RGGS OGA continued to provide support to the P & Membership Secretary and Chit Chat Editor: F Association by attending their morning tea in May Marilyn Watts and to the RGGS Race Day Carnival Committee in Continuing Committee Members: Jan Davison, Pat June by manning a table at the point of entry to Handley, Lurline Jones, Margo McKenzie, Zelma Callaghan Park and selling raffle tickets for them, Mace, Val Phillips, Beverley Young. together with assistance from the two Head Girls. This support is a ‘win-win’ for OGA members able to assist (a) due to the fellowship and pleasure 14 enjoyed while working together and (b) knowing that Mr Grant Cassidy (Deputy Chairman) we are helping another important group of the Business Owner (resigned December 2009) school’s community in their support of the students Tourism and hospitality, technology and and teachers at RGGS. residential property development
Four reunions were successfully held this year – 10 Mr Noel Livingston (Treasurer) years on for 1999 Seniors; 20 years on for the 1989 Licensed Real Estate Agent Seniors; 50 years on for the 1959 Juniors and 55 Mrs Sandra Elder (resigned December 2009) years on for the 1954 Juniors. Margaret Black BBus (Admin) CQU GradCert (HRM) CQU continues to deserve a special mention with all of Business Change Manager the assistance she gives to reunion committees as Information Technology Division, CQU they plan for and organise these events.
Subscriber Nominees
Ms Suzanne Phillips BA (Hons) UQ, MACE Senior Teacher Languages Crescent Lagoon State School
Mrs Alice Hare BOcc.Thy UQ, ASDA Occupational Therapist, Queensland Health Teacher of Speech and Drama
Mrs Marilyn Watts GradCert (Public Sector Management) Flinders University Photo 6: Class of 1959 Principal Consultant, Shared Service Agency To the graduating class of 2009 – our very sincere Department of Public Works best wishes go with you all. To those who receive a Ex-officio Members of the Board gift of Life Membership to the OGA – welcome to our fellowship. Mrs Sandra McClelland (Bursar) Secretary to the Board of Trustees School Governance – Management and Mrs Bev Mouritz (Principal) Structure MEd (Mathematics), BEd, DipT QUT The School is governed by a Board of Trustees Grad Dip Health Promotion, MACE appointed by the Governor in Council for a period of four years with the next election due in 2012. The Board comprises seven members: three elected by and from the Roll of Electors and four recommended Board attendance by the Board for nomination by the Minister for Education and Training. The Board met on 10 occasions during 2009. Attendances were as follows: The Trustees hold office for four years and at the end of that time, are eligible for re-election or re- Phil Hancock 9/10 nomination. The Board is supported by the Grant Cassidy 6/10 Secretary to the Board who also holds the role of Noel Livingston 8/10 the School Bursar. Sandra Elder 8/10 Suzanne Phillips 9/10 Board membership Alice Hare 9/10 Ministerial Nominees Marilyn Watts 9/10 Beverley Mouritz 9/10 Mr Philip Hancock (Chairman) BInfoTech (CompSc) CSU, GradDip FacMgt UC Sandra McClelland 9/10 Director, Division of Facilities Management, Central Queensland University (CQU)
15 Board statutory functions and powers student welfare issues and any other matters that require Board consent or that could be of concern to Statutory functions of the Board are to: the Board are raised. supervise, maintain and control the conduct of the School for which the Board is constituted From information contained in these Reports, enrolments are monitored against budget to ensure erect, alter, add to, purchase or sell buildings that the School is on target to meet the performance used or to be used for or in connection with the indicators benchmarks established in the Strategic School Business Plan 2009-2012. effect general improvements to the premises used or to be used for or in connection with the Finance committee School The Finance Committee is a sub-committee of the provide in the School courses of instruction Board and is chaired by the Treasurer, Mr Noel make rules with respect to: Livingston. fees and charges to be paid in relation to students enrolled or to be enrolled at the The Committee’s role is to oversee the financial School position of the School through monitoring the budget, managing bad debts, setting financial policy, management and control of the School; addressing financial and operational risk discipline and conduct of students enrolled at management and reporting matters for further the School. discussion to the Board. Statutory powers of the Board of Trustees acting Mr John Bryant, a Chartered Accountant and within the Grammar Schools Act 1975 include Certified Management Consultant, continued his exercising and performing such powers, authorities, attendance at Committee meetings during 2009 and functions and duties as are conferred or imposed has donated considerable time and effort to support upon it by the Act. Specific powers of the Board of the School. Trustees include the power to: During 2009, the Committee continued to place a make by-laws about elections under the focus on debt management and introduced School Grammar Schools Act 1975 Plan to parents as a way of assisting them to manage the prompt payment of fees. establish trust funds and to accept gifts and the like subject to conditions School Plan is a convenient service through School Plan Management Pty Ltd enabling fees to be made establish investment common funds in monthly instalments. appoint employees Parents would incur a small service fee; however establish and maintain a Superannuation the majority of this would be offset by the early Scheme subject to the Auditor-General Act payment discount offered by the School. 2009. The newly appointed School’s Finance Manager (appointed August 2009) attends meeting and enter into financial arrangements under the Statutory Bodies Financial Arrangements Act provides the Finance Committee with the latest 1982. financial figures for their review, discussion and recommendations. Board reporting Due to the size of the school, Rockhampton Girls Grammar does not have an Audit Committee or a The Board is supported by the Board Secretary and Risk Management Committee. The Finance two sub-committees: Finance Committee, and the Committee is responsible for addressing these Workplace Health and Safety Committee. issues. The Finance Committee provides advice and reports Similarly, there is no internal audit function within to the Board on the financial strategies and the school. In 2009, a half yearly independent practices required to achieve sound financial review was undertaken by Kennas Chartered corporate governance within legislative Accountants and a full year financial statement audit requirements. was conducted by Prosperity Advisers. The Workplace Health & Safety Committee presents a Term Report to the Board on workplace health and safety matters.
Each month the Principal presents a Report to the Board in which educational initiatives, staff and 16 Committee attendance Ratification of the school lock down policy by the Board of Trustees. The Committee met on 11 occasions during 2009. Attendances were as follows: Discussion of legislated requirement for the role of Fire Safety Advisor. Noel Livingston, Treasurer 10/11 Completion of WHS assessments on all building Philip Hancock, Chairman 11/11 in the school with relevant recommendations Grant Cassidy, Deputy Chairman 5/11 and compliance dates. Bev Mouritz, Principal 10/11 Completion of annual emergency response Sandra McClelland, Board Secretary 8/11 training for all staff including use of emergency fire fighting equipment. Executive Management Completion of regular fire drills in both boarding and the day school. Mrs Bev Mouritz (Principal) MEd (Mathematics), BEd, DipT QUT Student poster competition promoting Grad Dip Health Promotion, MACE workplace safety within the school environment. Inclusion of WHS notices on daily notices as Ms Deb Owens (Deputy Principal) necessary MArts, GradDip Women’s Studies, BA, DipEd WHSO and WHSR professional development. Mrs Sandra McClelland (Bursar) The committee worked very hard to consolidate Mrs Josephine Carroll (Assistant Principal existing workplace health and safety initiatives Boarding) carried over from 2008 and looks forward to CertT incorporating the new lock down system in the Dr John Fry (Assistant Deputy Principal) school in 2010. BAppSc (Phys) (Hons); GradDipT (Sec); PhD The WHSO and WHSR attended the 2009 Safety in Mrs Lauren Sharpe (Finance Manager) Schools conference and will bring back to the BBus committee many important workplace health and safety initiatives for implementation in 2010. This includes introducing WHS curriculum units of work Workplace Health & Safety Committee for lower primary and perhaps the establishment of Membership of the RGGS Workplace Health & a WHS junior committee for lower secondary. Both Safety (WHS) Committee includes the School curriculum packages promote safety within the Bursar Mrs Sandra McClelland (Chair), Workplace school and encourage students to assess risks Health & Safety Officer (WHSO) Mrs Terrina Bailey, during their everyday play. Principal Mrs Bev Mouritz, Board Member Mrs Changes in legislation will see the appointment of a Marilyn Watts, and representation from teaching, Fire Safety Advisor in the school in 2010 as well as administrative and grounds staff and parents. a change in current evacuation signage. Reports presented at each meeting: The committee looks forward to consolidating Health Centre Report existing workplace health and safety initiatives next Accident and Injury Report year as well as continuing to instigate new controls Rehabilitation Report for any perceived risks for staff, students or visitors Security Log Professional Associations Fire Evacuation Log Grammar Schools of Queensland Association Science Report This year the committee farewelled Mrs Christie Dey The School is a member of the Grammar Schools as the WHSR (Workplace Health & Safety Queensland Association (GSQA). Board Member Representative) and welcomed Mrs Corrine Shaw Mrs Marilyn Watts is the official delegate and as the new WHSR. attended the AGM in June 2009, and two general meetings during 2009. The committee met four times during 2009 to discuss Workplace Health and Safety developments The Association works collectively to advance the and new ways to improve existing frameworks. This interests of Queensland Grammar Schools has included: established under the Grammar Schools Act of 1975 by: Improved visitor and student safety measures for the Senior Formal gathering at the school. Providing a forum for discussion of and information exchange about education, legal,
17 governance, industrial relations and other issues of common interest to the Association. Industrial Relations John Redsell: $12,541.63 Taking collective action on issues that have unanimity of agreement to act. Provision of advice on staff enterprise bargaining negotiations inc The Association conducted its bi-annual conference accommodation in June 2009 with the host being the Ipswich Grammar School. At this workshop, a number of Strategic Planning acclaimed educational speakers gave Daintree Residential Pty Ltd $20,625.00 presentations: Provision of advice and Mr Peter Hollett ( Director - Educational recommendations for key strategic Financial Services) direction in pedagogy and long-term Mr David Robertson (Director - ISQ) financial sustainability Ms Nadia Taylor (Livingstones Australia) Prof Neil Dempster (Griffith University) Overseas Travel The next conference is to be held in 2011 and will No overseas travel was undertaken during 2009. be hosted by the Toowoomba Grammar School.
Independent Schools Queensland (ISQ) Our performance in 2009 The School is a member of ISQ which represents and promotes the interests of independent schools. The RGGS Strategic Business Plan 2009-2012 is ISQ administers Block Grant Authority applications based on the strategic impetus to strengthen the on behalf of the Queensland Government. Board School‘s Learning for Life ethos such that graduates Trustee, Mrs Marilyn Watts, is the Board’s delegate of Rockhampton Girls Grammar School emerge as and attended the ISQ General Meeting in October young women of the 21st century, prepared to meet 2009. life’s challenges, capable of problem solving for sustainability and personal, rewarding growth. Teaching staff members availed themselves of the many ISQ professional development opportunities The Plan is centred around three strategic focuses: during 2009. The Principal and Deputy Principal Community engagement also attended the Annual ISQ Conference. High performance culture Consultancies Financial sustainability
Financial/Accounting Focus 1: Community engagement Educational Financial Services: $29,149.25 To become known within the school, local and wider Provision of advice for preparation of community as a small school with smaller than Block Grant Submissions for Library, average class sizes, providing a high quality new GLAs and 2010 BGA submission education for girls in a regional environment, (prep building) as well as general boarding for country students from Year 6, staffed school advice by quality experienced teachers and boarding mistresses, plus a Prep-Year 12 continuum of Kennas Chartered Accountants: $4,114 learning. We will work to ensure that this information Provision of accounting advice and is dispersed by word of mouth and by publicly support and mid year audit 2009 promoting the school across a variety of media forums to: Procurement Strategies to achieve this objective include $8,749 Asset Technologies: promoting the school across a variety of media EOI Assessment on IT Services forums to: Legal Emphasise the uniqueness of RGGS Connolly Schirmer & Batts: $478.50 Promote the School at different levels Provision of advice regarding school Establish the curriculum in the real world of policies industry and business, engineering sciences Corrs Chambers Westgarth: and environmental studies Provision of advice re staff concerns $14,463.20 18 Performance: Focus 3: Financial sustainability Registration of the School with the Industry Further build upon the School’s strong reputation of Capability Network as a service provider to quality education within a safe, nurturing, place the School at the forefront of businesses educational environment to solidify its financial and manufacturers, particularly those expanding stability with the view to long term sustainability. their role in the Central Queensland region Strategies to achieve this objective include: Conduct of in-service workshops for Maths and Oversee sound financial decision-making Science staff through a grant received from the through the implementation and annual review Australian Government Summer Schools of 5 and 10 year plans Program Increase volume of students Implementation of the project Utilising our wider career community through RGGS being Monitor fee structure successful in being selected as a Career Reduce costs Lighthouse School for 2009. Retain government support beyond 2010. Appointment of an Enterprise Manager to market the school to its full potential, seek Performance: grants and sponsorships and to engage with the Appointment of a Finance Manager to oversight business community for philanthropic support the School’s financial management and to further develop the five / ten financial plans Focus 2: High performance culture Registration of the School with Austrade for To be widely recognized as a school with high further promotion of the School in overseas expectations for endeavour from staff and students, venues RGGS will focus on developing a strong Development of the RGGS Marketing Strategy performance culture. 2009-2010 to generate enrolments, increase Strategies to achieve this objective of attracting retention, decrease attrition and promote the and retaining high quality staff and students who primary school and the concept of a continuum thrive within the culture of performance include: in education Promote broad, challenging curricular, co- Increase of 7% in school fees for 2009 for tuition curricular and pastoral programs to attract high and boarding. The fees remain competitive with quality staff other schools in the area and include a Recognize an engaged, satisfied culture within compulsory tuition levy covering activities such the school as school camps, excursions, competition entrance fees etc. Develop a climate easily able to attract and retain high performing staff
Performance: Appointment of qualified psychologist as the Finance 2009 School’s Secular Care Worker /Counsellor to develop pastoral care programs and provide in- RGGS operates as a not-for-profit entity and service to staff in delivery of these programs. reinvests revenue raised back into the school through capital infrastructure and strategic planning Provision of personal laptops to all teaching staff for long-term financial stability. for school and home usage Despite the current economic downturn affecting Preparation of an implementation plan for a many schools and organisations, 2009 proved to be program for Japanese students who have a productive year for RGGS in terms of financial graduated from the Immersion Program results. conducted at the Crescent Lagoon Primary School The largest portion of the School’s operating expenses in 2009 related to staff costs, including Conduct of a pedagogical workshop for staff to salaries and wages, superannuation and workers create philosophical statements of teaching and compensation payments. learning as a precursor to in-service for the Career Lighthouse Project and a renewed appraisal system based in the professional
development plan.
19 Figure 4: Operating expenditure meeting room, media room and information commons Staff Upgrade of the existing library into two general Administration learning areas in middle school classrooms for Depreciation Years 6 and 7 Finance Cost Asbestos work to remove and replace the Luck Tuition House roof and other asbestos work to be Boarding undertaken in the Library upgrades. IT Repairs & Mtce
A salary and wage increase of 4.5% was applied across the board for the period 1 July to 31 December 2009. This area of operating expenditure will continue to dominate the majority of RGGS costs due to the importance of attracting and retaining highly qualified and dedicated staff. All other classes of operating expenditure remain comparative with other years. The School’s tuition expenses cover the curriculum based activities undertaken by students, where boarding costs largely relate to the catering and laundry needs of students in our boarding houses. Photo 7: Jackson House–New Library Figure 5: Operating income Building the Education Revolution 2009 Interest Funding application approval was received during State Grant 2009 to undertake the following projects: C'Wlth Grants Middle Primary Playground Equipment and Tuition Fees Shade Shelter through the National School Boarding Fees Pride Program Donations Upgrade of the School Gym to encompass an Other assembly area, small group performances and fitness equipment rooms through the Primary Schools for the 21st Century Program. Tuition Fees, Boarding Fees and Commonwealth Grants make up the majority of RGGS’ operating Other funding approvals for 2009 income in 2009. These classes of income are dependent on School enrolments, which remained Funding application approval was received to consistent throughout 2009. undertake the following projects during 2009: Other School income largely relates to the rental of Air-conditioning of Luck House through the School facilities and the residential premises held Cooler Schools Program on RGGS land. Security screening of Kollar House through the School Community Development Fund Capital works for 2009 Purchase and installation of 13 desktop As part of the 2009 Capital Investment Program, the computers and a portable bank of 30 laptops School applied through the Block Grant Authority through the National Secondary School (BGA) and was successful in receiving funding for Computer Fund. the following projects:
relocation and refurbishment of the School Library to the classroom floor of Jackson House, thus increasing library space from 150m2 to 390m2 inclusive of library workroom and office, 20 building. We anticipate having licence approval for the commencement of the 2010 school year. Other initiatives for 2010 include the appointment of a second Music teacher with expertise in dance, and the extension of the Capricorn Coast bus run.
Photo 8: Middle Primary Shade Shelter
Outlook for 2010
RGGS commenced the 2010 school year with 309 Photo 9: New school bus students against a budget of 309. The school has been a work-in-progress site for The past two years have seen a vast amount of most of 2009 as we reconstructed Jackson House capital infrastructure upgraded around the school. classrooms to become the new library precinct Our students now work within state-of-the-art incorporating a larger library with distinct areas for science laboratories and have an excellent outdoor different school sectors, an information commons shaded area large enough to accommodate the and a media room. vibrancy of primary students in lunch breaks and outdoor classes. This information precinct will be self-sufficient with students able to access information digitally but, be Upon returning in 2010, students will have assured, students will not be missing out on getting unprecedented access to a new library, information their hands on “real” books. commons and media room. A tendering process has commenced for an outdoor amphitheatre which is to New classrooms will emerge from the existing be located adjacent to the new library. library over the vacation period ready for the 2010 year. These classrooms will have an alternative In keeping with the School motto of learning for life, layout to accommodate the digital education this new era heralds a time when Girls Grammar revolution and its attendant tools in a collaborative students will have greater control than ever before learning environment across several year levels. over their learning and progress. The Federal Government’s Building the Education Staff are currently revisiting learning methodology Revolution provided Girls Grammar with a new that empowers students to take greater shade shelter and playground equipment for the responsibility for their learning. Different learning middle primary students. styles will be utilized from 2010 where students will be encouraged to expand their learning through Our outdated gymnasium will be reconstructed and communication and collaboration in an online world. extended to become a second assembly area incorporating provision for small group Staff discussion at a pedagogical level facilitated by performances, meeting rooms and fitness consultant, Mr David Loader, has led to a rethink of equipment rooms. The extendable stage will enable learning spaces to provide collaborative classrooms us to host evening performances overlooking the that encourage the development of 21st century oval. learning skills. Feedback from the school community has led to the Capital works for 2010 introduction of an out of school hours care facility at RGGS from January 2010 – before School, after Approval has been received for BGA funding to school and vacation care will be accommodated in undertake the following projects in 2010: the lower primary area of the school – hence the Refurbishment of Jackson House boarding recent changes to the grounds and lower primary facilities - approximate cost of $660,000 21 Upgrading of McKeague Hall to a multipurpose 2012 – 120 Years area for cross-curricular practical activities – approximate cost $550,000 In 2012, we celebrate 120 years as a learning community with the focus on preparing sensitive and Full removal and replacement of asbestos caring community members who are literate, areas – approximate cost $550,000, numerate, and in the 21st century, technology-savvy Application will also be made during to the with their commitment to life long learning founded Department of the Environment, Water, Heritage at RGGS. and the Arts for a grant install solar hot water systems throughout the school. Non Scholae Sed Vitae Capital works for 2011 (Not only for school but for life we are learning) Work has commenced on the preparation of an Translation of the Latin motto adopted in 1894 by application for a BGA Grant for the following project. the School. If approved, these works will be carried out in 2011. The motto reflects the philosophy of Miss Helen E. Downs, the first Headmistress of the School 1892- Construction of a new Prep building to be 1906. located adjacent to the Lower Primary area
Projected numbers for 2011
With Prep and Year 1 classes steadily growing through 2010 into 2011, it is anticipated that the follow through for future years of enrolment will create a steady increase in numbers. It is anticipated that boarding numbers will remain constant around 135 to 140 students for several years to come. The smallest primary class (currently Year 3) will attract increased numbers such that by Year 7 (2014), the class size should be 15 or greater.
Table 12 – Projected numbers for 2011
Year Current Projected Group Numbers 2010 Numbers 2011 P 7 12 1 10 11 2 13 11 3 3 14 4 19 4 5 11 19 6 19 16 7 16 21 8 39 40 9 43 40 10 51 48 11 35 50 12 44 35 Totals 310 321
22 History of the School Song Forty Years On is a song written by Edward Ernest Bowen (Schoolmaster at Harrow School 1859-1901) and John Farmer in 1872 as the Harrow School Song. The song is about life at school and is meant to give pupils now, an idea of what it will be like in forty years when they return to their old school, and to remind old boys about school life. RGGS adopted one of the verses and the music of the Harrow School song and then added different lyrics for the chorus and remaining verse for the RGGS school song.
The School Song
What are we working for here at our lessons Why join together in book lore and play Forty years on will be answered these questions If our school motto speaks clearly today. Not only for school but for life we are learning Life with its duties, pleasure and cares Hearts bright with hope, with ambition high burning Hearts of true women our school time prepares.
Chorus Do your best! Do your best! Do your best! Give again our dear School’s ringing cry Sounding north and south and west Non scholae sed vitae
Forty years on when afar and asunder Parted are those who are singing today When we look back and forgetfully wonder What we were like in our work and our play. Then it may be there will often come o’er us Whispers of notes like the catch of a song Visions of girlhood will float then before us Echoes of dreamland will bear them along.
23 Appendix A – Letter of Compliance
Letter of Compliance
01 March 2010
The Honourable Geoff Wilson MP Minister for Education and Training PO Box 15033 CITY EAST QLD 4002
Dear Minister
I am pleased to present the Annual Report 2009 for the Rockhampton Girls Grammar School.
I certify that this Annual Report complies with: . The prescribed requirements of the Financial Accountability Act 2009 and the Financial and Performance Management Standard 2009, and . The detailed requirements set out in the Annual Report Requirements for Queensland Government Agencies January 2010. A checklist outlining the annual reporting requirements can be accessed at www.rggs.qld.edu.au
Yours sincerely
Philip J Hancock Chairman Board of Trustees Rockhampton Girls Grammar School
24 Appendix B – Financial Statements
Financial Statements A copy of the 2009 Audited Annual Financial Statements of the RGGS Board of Trustees prepared in accordance with the Financial Accountability Act 2009 is attached.
25 BOARD OF TRUSTEES OF THE ROCKHAMPTON GIRLS' GRAMMAR SCHOOL FINANCIAL REPORT 31 DECEMBER 2009
DOMICILE AND STATUS
The Rockhampton Girls Grammar School was established in 1892. The school is a statutory body and is exempt from income tax from the Commonwealth government. The school is domiciled in Rockhampton, Australia, with the school's head office of operations and principal place of residence being:
155 Agnes Street, Rockhampton, Queensland 4700
BOARD OF TRUSTEE MEMBERS
Mr Philip Hancock - BIT (Computer Science) CSU, GradDip FacMgt UC - Chairperson Mr Grant Cassidy - Deputy Chairperson Mr Noel Livingstone - Treasurer Mrs Alice Hare - BOcc.Thy, QU , ASDA Ms Suzanne Phillips - BA (Hons)UQ, MACE Mrs Marilyn Watts - GradCert Public Sector Flinders University
CONTENTS PAGE
Statement of Comprehensive Income 2
Statement of Financial Position 3
Statement of Changes in Equity 4
Statement of Cash Flows 5
Notes To and Forming Part of the Financial Statements 6
Management Certificate 23
Independent Audit Report 24
1 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL STATEMENT OF COMPREHENSIVE INCOME FOR THE YEAR ENDED 31 DECEMBER 2009
NOTE 2009 2008 INCOME $$ Tuition Fees 1,992,114 1,870,953 Boarding Fees 1,556,092 1,436,566 Interest 2 61,606 131,354 Donations 3 82,313 62,112 Rent 52,521 46,529 Building Levy 88,168 84,308 State Recurrent Grant 617,541 583,747 State Endowment Grant 25,500 8,500 Commonwealth Recurrent Grants 1,777,728 1,594,109 Commonwealth Other Grants 79,256 122,697 State Capital Grants 797,000 822,663 Other Income 4 312,720 214,485
Total Income 7,442,559 6,978,023
EXPENSES
Tuition 5 2,625,076 2,260,368 Boarding 6 1,105,815 1,077,687 Financial 7 154,901 158,056 Maintenance & Repairs 486,450 385,589 Administrative & General 8 1,343,069 1,168,824 Borrowing Costs 253,424 261,460 Depreciation 9 429,109 351,831
Total Expenses 6,397,844 5,663,815
Operating Surplus/(Deficit) 1,044,715 1,314,208
OTHER COMPREHENSIVE INCOME
Revaluation Increment/(Decrement) on Land 18 (1,830,000) - Revaluation Increment/(Decrement) on Buildings 18 2,616,037 -
Total Other Comprehensive Income 786,037 -
TOTAL COMPREHENSIVE INCOME 1,830,752 1,314,208
The accompanying notes form part of these financial statements.
2 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL STATEMENT OF FINANCIAL POSITION AS AT 31 DECEMBER 2009
NOTE 2009 2008
CURRENT ASSETS Cash and Investment Assets 11 1,706,084 1,505,709 Receivables 12 37,572 44,735 Other Assets 13 8,778 5,811 Total Current Assets 1,752,434 1,556,255
NON CURRENT ASSETS Property, Plant & Equipment 14 33,553,271 31,781,580 Investment Property 14 178,400 153,683 Total Non Current Assets 33,731,671 31,935,263
Total Assets 35,484,105 33,491,518
CURRENT LIABILITIES Payables 15 643,437 484,982 Other Financial Liabilities 16 34,199 43,233 Accrued Employee Benefits 17 224,102 214,760 Total Current Liabilities 901,738 742,975
NON-CURRENT LIABILITIES Other Financial Liabilities 16 4,450,346 4,427,061 Accrued Employee Benefits 17 6,336 26,548 Total Non-current Liabilities 4,456,682 4,453,609
TOTAL LIABILITIES 5,358,420 5,196,584
NET ASSETS 30,125,685 28,294,934
EQUITY
Trust Fund for Bursaries 47,971 49,661 Revaluation Reserves 18 20,493,374 19,707,337 Retained Surpluses 9,584,341 8,537,936
TOTAL EQUITY 30,125,685 28,294,934
The accompanying notes form part of these financial statements
3 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL STATEMENT OF CHANGES IN EQUITY FOR THE YEAR ENDED 31 DECEMBER 2009
Retained Earnings Asset Reval. Reserve Total Equity 2009 2008 2009 2008 2009 2008
Balance at 1 January General Fund 8,537,936 7,227,201 19,707,337 19,707,337 28,245,273 26,934,538 Trust Fund 49,661 46,188 - - 49,661 46,188
Operating Surplus/(Deficit) - (General) 1,046,405 1,310,735 - - 1,046,405 1,310,735 Operating Surplus/(Deficit) - (Trust) (1,690) 3,473 - - (1,690) 3,473
Profit for the Year 1,044,715 1,314,208 - - 1,044,715 1,314,208
Other Comprehensive Income: Revaluation of Land - - (1,830,000) - (1,830,000) - Revaluation of Buildings - - 2,616,037 - 2,616,037 -
Balance at 31 December General Fund 9,584,341 8,537,936 20,493,374 19,707,337 30,077,715 28,245,273 Trust Fund 47,971 49,661 - - 47,971 49,661 Total Balance at 31 December 9,632,312 8,587,597 20,493,374 19,707,337 30,125,686 28,294,934
4 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 DECEMBER 2009
NOTE 2009 2008 $$ Cash Flows from Operating Activities
Inflows: Receipts from Students 3,571,982 3,507,135 Receipts from Government 2,420,769 2,309,052 Receipts from Capital Grants 876,256 822,663 Receipts from Other Activities 395,033 323,126 Interest Received 61,606 131,354 GST Received 229,337 192,565 7,554,983 7,285,896 Outflows: Payments to Employees (3,256,046) (2,977,641) Payments to Suppliers (2,097,461) (1,894,381) Interest and other cost of finance (255,490) (261,460) GST Paid (308,415) (323,883) (5,917,412) (5,457,365) Net Cash Provided By Operating Activities 19 1,637,571 1,828,531
Cash Flows from Investing Activities
Inflows: Proceeds from disposal of plant and equipment - 55,794
Outflows: Payments for Property, plant and equipment (1,451,448) (1,604,369)
Net cash used in investing activities (1,451,448) (1,548,575)
Cash Flows from Financing Activities
Inflows: Proceeds from borrowings 48,663 -
Outflows: Repayment of borrowings (34,411) (57,656)
Net cash used in financing activities 14,252 (57,656)
NET INCREASE/(DECREASE) IN CASH HELD 200,375 222,300
CASH AT THE BEGINNING OF THE FINANCIAL YEAR 1,505,709 1,283,409
CASH AT THE END OF THE FINANCIAL YEAR 11 1,706,084 1,505,709
The accompanying notes form part of these financial statements
5 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
Objectives and Principal Activities
The school, established in 1892, provides for the educational needs of young women from Preparatory to Year 12. Boarding students are accepted from Year 6.
Note 1 Summary of Significant Accounting Policies
(a) Basis of Accounting
The financial report is a general purpose financial report that has been prepared in accordance with Accounting Standards including Australian Accounting Interpretations and other authoritative pronouncements of the Australian Accounting Standards Board.
The financial report of Rockhampton Girls' Grammar School complies with all International Financial Reporting Standards (IFRS) in their entirety.
The financial report has been prepared on an accruals basis and is based on historical costs modified by the revaluation of selected non-current assets, and financial assets and financial liabilities for which the fair value basis of accounting has been applied.
(b) The Reporting Entity
The financial statements include the value of all revenues, expenses, assets, liabilities and equity of the Rockhampton Girls' Grammar School.
(c) Revenue
Fees and charges including Tuition and Boarding Fees that are charged by the School are recognised as revenues when invoices for the related goods/services are issued.
Grants are recognised as revenue when they are received by the State or Commonwealth Government.
Interest Income is recognised as revenue at the end of each month that it is received. Other Sundry Income is recognised as revenue as it accrues.
(d) Grants and Contributions
Grants, contributions, donations and gifts that are non-reciprocal in nature are recognised as revenue in the year in which the School obtains control over them. Where grants are received that are reciprocal in nature, revenue is accrued over the term of the funding arrangements.
(e) Cash Assets
For the purposes of the Balance Sheet and the Statement of Cash Flows, cash assets include all cash and cheques receipted but not banked at 31 December as well as deposits at call with financial institutions.
6 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
(f) Receivables
Trade debtors are carried at nominal amounts due at the time of invoicing less any provision for doubtful debts as the amounts are due for settlement upon the issue of the invoice. The collectibility of receivables is assessed periodically with provision being made for impairment. All known bad debts were written off as at 31 December 2009.
Fees are due and payable on the first day of each term. For example, Term 1 fees are due on the first day of Term 1.
Other debtors generally arise from transactions outside the usual operating activities of the school and are recognised at their assessed values. Terms are a maximum of 30 days. No interest is charged and no security is obtained.
(g) Acquisitions of Assets
Actual cost is used for the initial recording of all non-current physical and intangible asset acquisitions. Cost is determined as the value given as consideration plus costs incidental to the acquisition, including all other costs incurred in getting the assets ready for use, including architects' fees and engineering design fees. However, any training costs are expensed as incurred.
Assets acquired at no cost or for nominal consideration are recognised at their fair value at date of acquisition in accordance with AASB 116 Property, Plant and Equipment.
(h) Property, Plant and Equipment
Items of property, plant and equipment with a cost or other value equal to or in excess of the following thresholds are recognised for financial reporting purposes in the year of acquisition:
Buildings and Infrastructure $10,000 Land $1 Other $5,000
Items with a lesser value are expensed in the year of acquisition.
7 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
(i) Revaluations of Non-Current Physical and Intangible Assets
Land, buildings, infrastructure, major plant and equipment and heritage and cultural assets are measured at fair value in accordance with AASB 116 Property, Plant and Equipment and Queensland Treasury's Non-Current Asset Accounting Policies for the Queensland Public Sector.
Plant and equipment are measured at cost. The carrying amounts for plant and equipment at cost should not materially differ from their fair value.
Non-current physical assets measured at fair value are comprehensively revalued at least once every three years. Interim valuations, using appropriate indices, are performed on an annual basis where there has been material variation in the index.
Any revaluation increment arising on the revaluation of an asset is credited to the asset revaluation reserve of the appropriate asset, except to the extent it reverses a revaluation decrement for the asset previously recognised as an expense. A decrease in the carrying amount on revaluation is charged as an expense, to the extent it exceeds the balance, if any, in the revaluation reserve relating to that asset.
On revaluation, accumulated depreciation is restated proportionately with the change in the carrying amount of the asset and any change in the estimate of remaining useful life.
(j) Amortisation and Depreciation of Property, Plant and Equipment
Land is not depreciated as it has an unlimited useful life.
Property, plant and equipment is depreciated on a straight-line basis so as to allocate the net cost or revalued amount of each asset, less its estimated residual value, progressively over its estimated useful life to the School.
Assets under construction (work-in-progress) are not depreciated until they are ready for use.
Where assets have separately identifiable components that are subject to regular replacement, these components are assigned useful lives distinct from the asset to which they relate and are depreciated accordingly.
For each class of depreciable asset the following depreciation and amortisation rates are used:
Class Rate (%) Buildings 1 Building Improvements 5 Ground Improvements 5 Furniture & Fittings 5-10 Plant & Equipment 10 Computer Equipment 20 Motor Vehicles 20 Library Books 5 Swimming Pool 2
8 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
(k) Leases
Finance leases are capitalised, recording an aset and a liability equal to the present value of the minimum lease payments, including any guaranteed residual values. Leased assets are depreciated over their estimated useful lives where it is likely that the entity will obtain ownership of the asset or over the term of the lease. Lease payments are allocated between the reduction of the lease liability and the lease interest expense for the period. The school currently has two finance leases with Esanda and Westpac.
Lease payments for operating leases, where substanitally all the risks and benefits remain with the lessor, are charged as expenses in the period in which they are incurred. As at 31 December 2009, the school had one operating lease for two photocopiers and a printer which will cease in May 2011.
(l) Payables
Trade creditors are recognised upon receipt of the goods or services ordered and the invoice, and are measured at the agreed purchase/contract price, gross of applicable trade and other discounts. Amounts owing are unsecured and are generally settled on 30 day terms or sooner.
(m) Other Financial Liabilities
Interest bearing liabilities are recognised at book value as the amount contractually owing.
(n) Employee Benefits
Wages, Salaries, Recreation Leave, Sick Leave, and Long Service Leave
Wages, salaries, recreation leave and long service leave due but unpaid at reporting date are recognised in the Balance Sheet at the remuneration rates expected to apply at the time of settlement and include related on-costs such as WorkCover premiums and employer superannuation contributions.
For unpaid entitlements due to be paid within 12 months, the liabilities are recognised at their undiscounted values. For those entitlements not due to be paid within 12 months, the liabilities are recognised at their present value, calculated using yields on Fixed Rate Commonwealth Government bonds of similar maturity.
Prior history indicates that on average, sick leave taken each reporting period is less than the entitlement accrued. This is expected to continue in future periods. Accordingly, it is unlikely that existing accumulated entitlements will be used by employees and no liability for unused sick leave entitlements is recognised.
As sick leave is non-vesting, an expense is recognised for this leave as it is taken.
9 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
(n) Employee Benefits (continued)
Superannuation
Rockhampton Girls' Grammar School provides employees with the opportunity to choose their Superannuation Fund. The vast majority of employees are members of either the AMP Custom Super Fund or the QIEC Super Fund. Contributions are expensed in the period in which they are paid or payable. The School's obligation is limited to its contributions to these funds.
Therefore, no liability is recognised for accruing superannuation benefits in these financial statements.
Rockhampton Girls' Grammar School had 45.5 full time equivalent employees at 31 December 2009 (44.9 FTE at 31 December 2008).
(o) Financing/Borrowing Costs
Finance costs are recognised as an expense in the period in which they are incurred.
Finance costs include interest on bank overdrafts and short-term and long-term borrowings.
(p) Insurance
AON Risk Services Australia Limited insure the school's Non-Current Physical Assets, Student, Staff and Volunteer Accident Protection, Director and Officer's Supplementary Legal Expenses, Statutory Liability and Educator's Liability and Forgery. In addition, the School pays premiums to WorkCover Queensland in respect of its obligations for employee compensation and student work experience placements. Insurance is expensed in the period in which it relates.
(q) Taxation
The school is a statutory body and is exempt from income tax from the Commonwealth Government. Input tax credits receivable and GST payable from/to the Australian Taxation Office are recognised and accrued, with Business Activity Statements reported on a monthly basis.
(r) Issuance of Financial Statements
The financial statements are authorised for issue by the Chairman of the Board of Trustees of the Rockhampton Girls Grammar School at the date of signing the Management Certificate as found on page 23.
10 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
(s) Critical Accounting Estimates and Judgments
Management evaluate estimates and judgments incorporated into the financial report based on historical knowledge and best available current information. Estimates assume a reasonable expectation of future events and are based on current trends and economic data, obtained both externally and within the school.
Key Estimates — Impairment
The school assesses impairment at each reporting date by evaluating conditions specific to the school that may lead to impairment of assets. Where an impairment trigger exists, the recoverable amount of the asset is determined. Value-in-use calculations performed in assessing recoverable amounts incorporate a number of key estimates.
No impairment has been recognised for the year ended 31 December 2009.
(t) Rounding and Comparatives
Amounts included in the financial statements have been rounded to the nearest dollar. Comparative information has been restated where necessary to be consistent with disclosures in the current reporting period. The presentation currency is Australian dollars.
(u) New and Revised Accounting Standards
The School did not voluntarily change any of its accounting policies during 2009. Those new and amended Australian accounting standards that were applicable for the first time in the 2009 financial year and that had a significant impact on the School's financial statements are as follows:
The School complied with the revised AASB 101 Presentation of Financial Statements as from 2009. This revised standard does not have any measurement or recognition implications. Pursuant to the change of terminology used in the revised AASB 101, the Balance Sheet is now re-named to the Statement of Financial Position, and the Cash Flow Statement has now been re-named to the Statement of Cash Flows. The former Income Statement has been replaced by a Statement of Comprehensive Income. In line with the new concept of 'comprehensive income', the bottom of this new statement contains certain transactions that previously were detailed in the Statement of Changes in Equity (refer to the items under the sub-heading "Other Comprehensive Income" in the new Statement of Comprehensive Income). The Statement of Changs in Equity now only includes details of transactions with owners in their capacity as owners, in addition to the total comprehensive income for the relevant components of equity.
The School is not permitted to early adopt a new or amended accounting standard ahead of the specified commencement date unless approval is obtained from the Treasury Department. Consequently, the School has not applied any Australian accounting standards and interpretations that have been issued but are not yet effective. The School applies standards and interpretations in accordance with their respective commencement dates.
All Australian accounting standards and interpretations with future commencement dates are either not applicable to the School's activities, or have no material impact on the School.
11 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009 2009 2008 $$
NOTE 2 - INTEREST General Fund 4,815 19,516 Trust Funds 56,791 110,510 Building Fund - 1,328 61,606 131,354
NOTE 3 - DONATIONS Donations for Capital Purposes 76,688 55,342 Scholarship 5,450 - General 175 6,770 82,313 62,112
NOTE 4 - OTHER INCOME Student Transport 8,214 6,738 Textbooks Income 25,836 38,808 State Needs Based Grants 79,100 86,619 Abstudy Grants 21,290 - P&F Chaplaincy Grant 20,000 - Student Performances 1,882 2,491 Board & Lodging 9,279 16,220 Application & Enrolment Fees 26,300 24,653 Telephones 1,305 3,696 Profit/(Loss) Sale of Assets (1,785) (2,921) Sundry 121,299 38,181 312,720 214,485
NOTE 5 - TUITION Salaries and Wages 2,165,616 1,971,987 Printing & Stationery 3,574 1,517 Subject Expenses 88,019 81,403 Speech Night 14,102 14,057 Library Expenses 22,229 16,240 Magazine Expenses 7,768 6,146 School Performances 562 186 School Camp Expense 28,097 27,584 IT Services 62,830 30,623 Other 232,279 110,625 2,625,076 2,260,368
12 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009 2009 2008 $$
NOTE 6 - BOARDING Salaries and Wages 410,141 401,414 Catering 447,931 436,661 Cleaning 198,234 187,546 Kitchen & Linen Replacements 2,159 4,618 Security 6,249 11,692 Laundry Contract 20,973 12,963 Other 20,128 22,793 1,105,815 1,077,687
NOTE 7 - FINANCIAL Trustees Scholarships 52,255 77,491 Staff Remission of Fees 23,177 29,739 Audit Fees - Audit 36,440 15,600 Audit Fees - Non Audit - 1,575 Accountancy Fees 3,740 2,853 Bank and Interest Charges 22,021 21,027 Other Professional Fees 17,268 9,771 154,901 158,056
No other fees have been paid to auditors other than that as disclosed above in Note 7
NOTE 8 - ADMINISTRATIVE AND GENERAL Salaries and Wages 359,212 252,846 Superannuation 315,026 279,434 Long Service Leave Expense 31,842 90,223 Printing & Stationery 18,385 13,247 Light & Power 49,999 48,754 Telephone and Postage 49,925 41,258 Insurance 65,785 70,854 Rates 61,601 57,551 Motor Vehicle Expenses 23,625 24,546 Fringe Benefits Tax 1,053 1,192 Consultants Fees 72,073 42,107 Computer Expense 56,203 23,714 Bad and Doubtful Debts Expense (904) 11,000 Advertising 83,011 94,502 Operating Leases 34,608 45,679 Other 121,625 71,917 1,343,069 1,168,824
13 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009 2009 2008 $$
NOTE 9 - DEPRECIATION Buildings 279,390 246,589 242 Denham Street 4,008 3,968 Ground Improvements 6,185 6,185 Computers 57,704 35,714 Furniture & Fittings 19,823 12,920 Office Equipment 827 - Plant & Machinery 43,376 38,911 Motor Vehicles 15,797 5,545 Library Books 799 799 Swimming Pool 1,200 1,200 429,109 351,831
NOTE 10 - EMPLOYEE EXPENSES Wages and Salaries 2,934,970 2,626,247 Employer Superannuation Contributions 315,026 279,434 Workers Compensation Premium 13,597 11,123 Other (Long Service Leave Expense) 31,842 67,510 3,295,435 2,984,314
NOTE 11 - CASH AND INVESTMENTS General Fund (ANZ) 183,930 218,944 Floats 862 862 Deposits at Call (QTC) 1,521,292 1,285,903 1,706,084 1,505,709
The school does not currently hold any cash that has a restriction governing how or where it is spent.
NOTE 12 - RECEIVABLES Student Fees 60,861 74,999 less Provision Bad Debts (23,289) (30,264) 37,572 44,735
NOTE 13 - OTHER ASSETS Prepayments 8,778 5,811 8,778 5,811
14 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009 2009 2008 $$
NOTE 14 - PROPERTY PLANT & EQUIPMENT
Land Oval Sporting Facilities - at independent valuation Dec 09 403,053 - Oval Sporting Facilities - at independent valuation Dec 06 - 403,053 Land (Deed of Grant) - at independent valuation Dec 09 3,796,947 - Land (Deed of Grant) - at independent valuation Dec 06 - 5,626,947 Total Land 4,200,000 6,030,000
Buildings and Improvements 242 Denham Street - at independent valuation Dec 09 178,400 - 242 Denham Street - at independent valuation Dec 06 - 160,326 Accumulated Depreciation - (6,643) 178,400 153,683
Paterson (Heritage Listed) - at independent valuation Dec 09 7,755,000 - Paterson (Heritage Listed) - at independent valuation Dec 06 - 7,460,158 Other Buildings - at independent valuation Dec 09 19,747,192 - Other Buildings - at independent valuation Dec 06 - 18,162,498 Accumulated Depreciation - (486,091) 27,502,192 25,136,565
Building Improvements under construction At cost 1,091,705 - Total Buildings 28,772,297 25,290,248 Total Land & Buildings 32,972,297 31,320,248
Ground Improvements At independent valuation Dec 09 80,000 - At independent valuation Dec 06 - 163,697 Accumulated Depreciation (5,883) (15,507) Total Ground Improvements 74,117 148,190
Computers At cost 279,144 197,164 Accumulated depreciation (132,589) (89,869) Total Computers 146,555 107,295
Furniture & Fittings At cost 415,686 423,252 Accumulated Depreciation (217,302) (318,452) Total Furniture & Fittings 198,384 104,800
15 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009 2009 2008 $$
NOTE 14 - PROPERTY PLANT & EQUIPMENT (CONTINUED)
Plant and Equipment At cost 599,850 555,811 Accumulated Depreciation (418,870) (376,184) Total Plant & Equipment 180,980 179,627
Motor Vehicles At cost 181,249 82,777 Accumulated Depreciation (89,467) (73,670) Total Motor Vehicles 91,782 9,107
Library Books At cost 15,973 15,973 Accumulated depreciation (8,283) (7,484) Total Library Books 7,690 8,489
Office Equipment At cost 4,386 - Accumulated depreciation (827) - Total Office Equipment 3,559 -
Swimming Pool At independent valuation Dec 06 60,000 60,000 Accumulated Depreciation (3,693) (2,493) Total Swimming Pool 56,307 57,507
Total Property Plant & Equipment 33,731,671 31,935,263
As at 31 December 2009, buildings were revalued by Herron Todd White Valuers, registered Valuers, by using "fair value" principles. The valuation of buildings is based on depreciated current replacement cost. As at 31 December 2009, land was revalued by Taylor Byrne, also registered Valuers. Land was revalued at fair value utilising the 'highest and best use' principle discounted for what options are physically possible and legally permissable. Land with a total value of $4,200,000 is subject to a Deed of Grant in Trust (DOGIT). The land is retained by the Crown, however, the economic benefits of this land accrue to Rockhampton Girls' Grammar School and the land is administered by the Rockhampton Girls' Grammar School. The Board view that the revaluation of land and buildings should occur every 3 years, the next revaluation taking place on 31 December 2012. As per the relevant AASB standard, revaluation increments are credited directly to the Asset Revaluation Reserve except to the extent that the increment reverses a revaluation decrease of the same class of assets previously recognised in the Income Statement. Revaluation decrements are recognised in the Income Statement except to the extent of any credit balance existing in the Asset Revaluation Reserve in respect of that class of assets, in which case the decrement is debited directly to equity.
16 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
Note 14 PROPERTY, PLANT AND EQUIPMENT (CONTINUED)
Buildings Ground Furniture & Plant & Motor Library Swimming 242 Denham Buildings at Under Impvts at Computers Office Equip Fittings at Equipment Vehicles at Books at Pool at Land Street Valuation Construction Valuation at Cost at Cost Cost at Cost Cost Cost Valuation Total
Carrying amount at 1 January 2009 6,030,000 153,683 25,136,565 - 148,190 107,295 - 104,800 179,627 9,107 8,489 57,507 31,935,263
Acquisitions - - - 1,091,705 - 96,964 4,386 115,192 44,729 98,472 - - 1,451,448
Disposals - - (10,183) - - - - (1,785) - - - - (11,968)
Depreciation - (4,008) (279,390) - (6,185) (57,704) (827) (19,823) (43,376) (15,797) (799) (1,200) (429,109)
Revaluation (1,830,000) 28,725 2,655,200 - (67,888) ------786,037
Carrying amount at 31 December 2009 4,200,000 178,400 27,502,192 1,091,705 74,117 146,555 3,559 198,384 180,980 91,782 7,690 56,307 33,731,671
17 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
2009 2008 $$
NOTE 15 - PAYABLES Trade Creditors 436,551 226,157 Enrolment Deposits 49,856 9,400 Fees in Advance 59,999 124,076 PAYG Tax Payable 44,994 34,787 Accrued Expenses 52,037 90,562 643,437 484,982
NOTE 16 - OTHER FINANCIAL LIABILITIES Current Lease Liability 34,199 43,233
Non Current Lease Liability 9,034 34,411 Debenture Loan 4,392,650 4,392,650 QTC Computer Loan 36,668 - WPC Computer Loan 11,993 - 4,450,345 4,427,061
All borrowings are in $A denominated amounts and carried at amortised cost, interest being expensed as it accrues. No interest has been capitalised during the current or comparative reporting period.
In relation to the debenture loan, the school has been paying interest only in quarterly instalments at the rate of 5.53% since 1 October 2006. Queensland Education Department and Queensland Treasury Corporation have given the School a moratorium on principal repayment until 1 January 2012.
The market value of the School's borrowings at 31 December 2009, as notified by the Queensland Treasury Corporation was $4,124,799 (2008: $4,662,547). This represents the value of the debt if the School repaid it in full at balance date.
As it is the intention of the School to hold its borrowings for their full term, no adjustment provision is made in these accounts.
NOTE 17 - ACCRUED EMPLOYEE ENTITLEMENTS Current Annual Leave 30,280 20,001 Long Service Leave 193,821 194,759 224,101 214,760
Non-Current Long Service Leave 6,335 26,548
18 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
NOTE 18 - ASSET REVALUATION RESERVE BY ASSET CLASS
Heritage Land Buildings Buildings Total
Balance 1 January 2009 5,993,696 12,013,483 1,700,158 19,707,337 Revaluation Increments - 2,097,283 518,754 2,616,037 Revaluation Decrements (1,830,000) - - (1,830,000) Balance 31 December 2009 4,163,696 14,110,766 2,218,912 20,493,374
NOTE 19 - STATEMENT OF CASHFLOWS 2009 2008 $$
Reconciliation of net cash from operating activities to net result for the period:
Net result for the period 1,044,715 1,314,208 Depreciation 429,109 351,831 (Gain)/loss on disposal of non-current assets 11,968 2,921
Changes in operating assets and liabilities Decrease/(increase) in receivables 7,163 10,413 Decrease/(increase) in other assets (2,967) 428 Increase/(decrease) in payables 158,455 76,770 Increase/(decrease) in employee benefits (10,872) 71,960 1,637,571 1,828,531
19 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
NOTE 20 - FINANCIAL INSTRUMENTS
The school's activities expose it to a variety of financial risks: market risk, credit risk and liquidity risk.
Financial risk management is managed by the Finance Manager under policies approved by the Board of Trustees.
(a) Market Risk
Interest rate risk arises from the school's borrowings. When managing interest rate risk the school seeks to minimise its overall cost of funds by borrowing through Queensland Treasury Corporation.
The following table summarises the sensitivity of the School's financial assets and financial liabilities at 31 December 2009 to interest rate risk.
Interest Rate Interest Rate Risk + 10% - 10% Interest Carrying Rate + 10% - 10% Amount Profit Equity Profit Equity Financial Assets Cash at Bank (ANZ) 0.75% 0.83% 0.68% 183,930 138 - (138) - Deposits at Call (QTC) 4.29% 4.72% 3.86% 1,521,292 6,526 - (6,526) -
Financial Liabilities Debenture Loans 5.5% 6.1% 5.0% 4,392,650 (24,291) - 24,291 - Lease Liability 11.0% 12.1% 9.9% 43,233 (476) - 476 -
(b) Credit Risk
The maximum exposure to credit risk at balance date in relation to each class of recognised financial asset is represented by the carrying amount of those assets as indicated in the Balance Sheet. There are no concentrations of credit risk as exposure is spread over a large number of counter parties and customers. The School engages a debt collection agency to assist in managing the credit risk of its customers.
(c) Liquidity Risk
Prudent liquidity risk management implies maintaining sufficient cash or credit facilities to meet the operating requirements of the business. This is managed through committed undrawn facilities and prudent cash flow management.
The tables below analyse the school's financial liabilities and net settled derivative financial instruments into relevant maturity groupings based on the remaining period at the reporting date to the contractual maturity date. The amounts disclosed in the table are the contractual undiscounted cash flows, which are stated as notional principal amounts. Balances due within 12 months equal their carrying balances, as the impact of discounting is not significant.
20 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
NOTE 20 - FINANCIAL INSTRUMENTS (Continued)
(c) Liquidity Risk (Continued)
Greater 2009 1 year 1 to 2 to than or less 2 years 5 years 5 years
Payables 643,437 - - - Interest-bearing liabilities 34,199 9,034 610,845 3,781,205 Total 677,636 9,034 610,845 3,781,205
Greater 2008 1 year 1 to 2 to than or less 2 years 5 years 5 years
Payables 484,982 - - - Interest-bearing liabilities 43,233 34,411 395,746 3,996,304 Total 528,215 34,411 395,746 3,996,304
(d) Fair Values
The financial statements reflect the carrying amounts and estimated fair values of financial assets and financial liabilities held at balance date.
(e) Capital Management Policies and Procedures
The school's capital management objectives are:
* To ensure the school's ability to continue as a going concern; and * to maximise returns for school purposes
The school monitors capital on the basis of the carrying amount of equity plus its subordinated loan, less cash and cash equivalents as presented on the face of the statement of financial position.
The school manages the capital structure and makes adjustments to it in light of changes in economic conditions and the risk characteristics of the underlying assets.
NOTE 21 - REMUNERATION OF BOARD MEMBERS
Board members do not receive remuneration.
21 ROCKHAMPTON GIRLS' GRAMMAR SCHOOL NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2009
NOTE 22 - COMMITMENTS
(a) Operating Lease commitments
At 31 December the School had the following operating lease commitments inclusive of GST:
2009 2008 $$ within one year 13,569 25,754 one to five years 24,260 24,331 37,829 50,085
Operating leases are entered into as a means of acquiring access to office equipment and vehicles. Lease payments are fixed. No operating leases contain restrictions on financing or other leasing activities. Some leases have renewal or purchase options.
(b) Finance Lease commitments
At 31 December the School had the following finance lease commitments inclusive of GST:
2009 2008 $ $ within one year 36,683 39,855 one to five years 9,168 45,853 Minimum Payments 45,851 85,708 Less: Future finance charges (2,618) (8,064) 43,233 77,644
(c) Capital Expenditure Commitments
At 31 December 2009, the school has the following capital commitments (2008: $NIL):
Building Education Revolution (BER) Primary Schools for 21st Century - $795,900 (Tender process to commence 2010. Project covered by Government grant) Library and GLA Refurbishment - $374,400 (To be completed early 2010. Project partly covered by Government Grant)
NOTE 23 - EVENTS OCCURRING AFTER BALANCE DATE
No matters or circumstances have arisen since 31 December 2009 that have significantly affected or may significantly affect the operations, results or state of affairs of the School.
22 Certificate of the Board of Trustees of the Rockhampton Girls' Grammar School
This general purpose financial report has been prepared pursuant to section 43(1) of the Financial and Performance Management Standard 2009 , and other prescribed requirements. In accordance with Section 43(2) of the Act we certify that in our opinion: a) the prescribed requirements for establishing and keeping the accounts have been complied with in all material respects; and b) the statements have been drawn up to present a true and fair view, in accordance with prescribed accounting standards, of the transactions of the Board of Trustees of the Rockhampton Girls Grammar School for the financial year ended 31 December 2009 and of the financial position of the School at the end of that year.
L Sharpe P Hancock Finance Manager Chairman B.Bus, CPA BIT (Computer Science) CSU, GradDip FacMgt UC 26/02/2010 26/02/2010
23 INDEPENDENT AUDITOR’S REPORT
To the Board of Trustees of the Rockhampton Girls’ Grammar School
Report on the Financial Report
I have audited the accompanying financial report of the Board of Trustees of the Rockhampton Girls’ Grammar School which comprises the statement of financial position as at 31 December 2009, and the statement of comprehensive income, statement of changes in equity and statement of cash flows for the year ended on that date, a summary of significant accounting policies, other explanatory notes and certificates given by the Board of Trustees of the Rockhampton Girls’ Grammar School.
The Board of Trustees’ Responsibility for the Financial Report
The Board of Trustees is responsible for the preparation and fair presentation of the financial report in accordance with prescribed accounting requirements identified in the Financial Accountability Act 2009 and the Financial and Performance Management Standard 2009, including compliance with applicable Australian Accounting Standards (including the Australian Accounting Interpretations). This responsibility includes establishing and maintaining internal controls relevant to the preparation and fair presentation of the financial report that is free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances.
Auditor’s Responsibility
My responsibility to express an opinion on the financial report based on the audit is prescribed in the Auditor-General Act 2009. This Act, including transitional provisions, came into operation on 1 July 2009 and replaces the previous requirements contained in the Financial Administration and Audit Act 1977.
The audit was conducted in accordance with the Auditor-General of Queensland Auditing Standards, which incorporate the Australian Auditing Standards. These auditing standards require compliance with relevant ethical requirements relating to audit engagements and that the audit is planned and performed to obtain reasonable assurance whether the financial report is free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report. The procedures selected depend on the auditor’s judgement, including the assessment of risks of material misstatement in the financial report, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control, other than in expressing an opinion on compliance with prescribed requirements. An audit also includes evaluating the appropriateness of accounting policies and the reasonableness of accounting estimates made by the Board of Trustees, as well as evaluating the overall presentation of the financial report including any mandatory financial reporting requirements as approved by the Treasurer for application in Queensland.
24 Auditor’s Responsibility (cont’d)
I believe that the audit evidence obtained is sufficient and appropriate to provide a basis for my audit opinion.
Independence
The Auditor-General Act 2009 promotes the independence of the Auditor-General and QAO authorised auditors. The Auditor-General is the auditor of all Queensland public sector entities and can only be removed by Parliament.
The Auditor-General may conduct an audit in any way considered appropriate and is not subject to direction by any person about the way in which audit powers are to be exercised. The Auditor-General has for the purposes of conducting an audit, access to all documents and property and can report to Parliament matters which in the Auditor-General’s opinion are significant.
Auditor’s Opinion
In accordance with s.40 of the Auditor-General Act 2009 – (a) I have received all the information and explanations which I have required; and (b) in my opinion – (i) the prescribed requirements in respect of the establishment and keeping of accounts have been complied with in all material respects; and (ii) the financial report has been drawn up so as to present a true and fair view, in accordance with the prescribed accounting standards of the transactions of the Board of Trustees of the Rockhampton Girls’ Grammar School for the financial year 1 January 2009 to 31 December 2009 and of the financial position as at the end of that year.
MEGAN MAYBURY as Delegate of the Auditor-General of Queensland Queensland Audit Office 26 February 2010 Brisbane
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