City Council Meeting February 22, 2021 Council Chamber Public Session – 9:30 a.m. Closed Session – Following Public Session Agenda
Notice to Correspondents
In accordance Council’s Procedure By-law 111-2017, as amended, during the COVID-19 Pandemic Emergency and in order to maintain the Provincial guidelines regarding limiting the size of public gatherings, the Mayor or Deputy Mayor (or designate), the City Clerk, the Deputy City Clerk (or designate), City Clerk Services support staff and Information Technology Services staff will be permitted in the Council Chamber. All other Members of Council and City staff will participate electronically from their offices or an alternate private location to maintain required physical distance in accordance with Provincial orders.
In-person attendance by the public will not be permitted. The Municipal Act, 2001 requires that, subject to the provisions in Section 239, all meetings be open in order for members of the public to observe the meetings. In order to comply with these provisions, members of the public may still view open meeting web streams online live and following the meeting as archived on the City’s website.
Members of the public may request to address Council as a delegation through remote electronic access regarding an item printed on the Agenda and received by City Clerk Services a minimum of two business days prior to the meeting. Members of the public unable to meet the timeline, may submit written correspondence regarding an item on the agenda up to 2 hours prior to the meeting for Council’s consideration. The Clerk will e-mail the correspondence to all members of Council. The personal information contained in your correspondence to Oshawa City Council or its committees is collected under the Municipal Act, 2001. Any personal information you choose to disclose in your correspondence will be used to receive your views on the relevant issue(s) to enable the City to make its decision on the matter. This information will become part of the public record.
The City of Oshawa is committed to providing services as set out in the Accessibility for Ontarians with Disabilities Act, 2005. If you have accessibility needs and require alternate formats or other accommodations please contact City Clerk Services by telephone 905-436-3311 or by e-mail at [email protected] or in person.
Council Composition The Council of the City of Oshawa is comprised of eleven members – one Mayor, five Regional Councillors (one per Ward) and five City Councillors (one per Ward)
Members of Council The Members of the Council of the City of Oshawa are:
Mayor Dan Carter Regional Councillor Tito-Dante Marimpietri Regional Councillor Bob Chapman (Ward 3) (Ward 2) City Councillor Derek Giberson (Ward 4) City Councillor Bradley Marks (Ward 3) City Councillor John Gray (Ward 5) City Councillor Rosemary McConkey (Ward 1) City Councillor Jane Hurst (Ward 2) Regional Councillor John Neal (Ward 1) Regional Councillor Rick Kerr (Ward 4) Regional Councillor Brian Nicholson (Ward 5)
City Council Meetings City Council meetings are held on the following Mondays in 2021, the public session commencing at 9:30 a.m.: January 25, February 22, March 29, April 26, May 25 (Tuesday), June 21, September 27, October 25, November 22 and December 13.
There are four Standing Committees of Council: Development Services Committee, Corporate Services Committee, Community Services Committee and Finance Committee. A calendar of all Standing Committee dates is available on the City of Oshawa website at www.oshawa.ca.
For inquiries about this agenda please contact City Clerk Services at 905-436-3311 or by email at [email protected]
Agendas and Minutes can be found at: http://calendar.oshawa.ca/Meetings
City Council Agenda February 22, 2021 Page 1
Public Meeting (9:30 a.m.)
Recognition of Indigenous Lands
The City of Oshawa is situated on treaty land that is steeped in rich indigenous history and is the present day home to many First Nations, Metis and Inuit people. Today, we acknowledge that we are gathering on the traditional territories of the Mississaugas of Scugog Island First Nation.
Council Member Announcements
(As may be presented by Council Members)
Additional Agenda Items
(As may be presented at the meeting)
Declarations of Pecuniary Interest
(As may be presented by Council Members)
Presentations
Dr. Leroy Clarke, e-CAMP MENTORing to provide a presentation regarding Black History Month.
Delegations
Ara Saatjian, WJW Canada Inc. requesting to address City Council concerning Item DS-21-16 regarding an application for a variance to the Sign By-Law 72-96 for 27 to 33 Simcoe Street South.
Marg Wilkinson requesting to address City Council concerning Item DS-21-24 regarding a request for a demolition permit for 195 Simcoe Street North.
Cathy Clarke requesting to address City Council concerning Item DS-21-24 regarding a request for a demolition permit for 195 Simcoe Street North. City Council Agenda February 22, 2021 Page 2
Matters Requiring Direction Correspondence Requiring Action
CNCL-21-09 Terry Squire Requesting Item DS-21-17 Be Referred back to Staff and Committee for Further Consideration
(See Pages 1 to 3)
CNCL-21-10 Cathy Clarke Requesting Council Deny the Demolition Permit Request Contained in Item DS-21-24 and Seek Options for Adaptive Reuse
(See Page 4)
Items Pulled from Information Package
None Public Consent Agenda
That all items listed under the heading of Public Consent Agenda for the City Council meeting dated February 22, 2021 be adopted as recommended.
Correspondence
CNCL-21-08 Oshawa Power and Utilities Corporation Recommending Appointments to the Board of Directors for Oshawa P.U.C. Networks Inc.
(See Pages 5 to 6)
Recommendation
That, based on Correspondence CNCL-21-08 dated February 5, 2021 from Denise Carpenter, Chair of the Board, Oshawa Power and Utilities Corporation, Isabel Meharry and Daniel Benoit each be appointed as Directors of Oshawa P.U.C. Networks Inc. commencing on March 2, 2021 for a term of three (3) years.
Adoption of Council Minutes
That the minutes of the City Council meeting held on January 25, 2021 be adopted. City Council Agenda February 22, 2021 Page 3
Standing Committee Reports
Report of the Community Services Committee
The Community Services Committee respectfully reports and recommends to City Council its Twenty Sixth Report.
CS-21-10 Recreation Programs Fee Assistance and Notice of Assessment
Recommendation
Pursuant to Report CS-21-10, dated February 11, 2021, concerning Recreation Programs Fee Assistance and Notice of Assessment, the criteria for documentation for Oshawa’s Recreation Fee Assistance Program be expanded to reflect the same government issued documents accepted in other Durham Region municipalities which includes, the Canada Child Tax Benefit Statement and statements from Ontario Works or Ontario Disability Support Program.
CS-21-12 Garden Bed Program
Recommendation
Whereas the Region of Durham’s Health Department reported in 2019 that one in seven residents experience food insecurity; and,
Whereas food insecurity is not being able to access safe and nutritious food due to lack of money; and,
Whereas food insecurity often leads to worry about running out of food, settling for lower quality foods and reduced food intake; and,
Whereas, the impacts of COVID-19 has had a dramatic impact on the economy and food systems leading to greater potential of food insecurity; and,
Whereas the City partnered successfully in 2020 with Durham Master Gardeners, the Oshawa Garden Club and Feed the Need Durham to transform the annual garden beds on the north side of City Hall into giving gardens to grow vegetables; and,
Whereas the program engaged numerous volunteers who planned, planted, maintained and harvested more than 750lbs of fresh produce for Feed the Need Durham in 2020 while also building community in the downtown by engaging passersby and sharing the joys of gardening; and, City Council Agenda February 22, 2021 Page 4
Whereas Durham Master Gardeners and the Oshawa Garden Club have expressed an interest in continuing with the program during the 2021 growing season;
Therefore, be it resolved:
1. That annual garden beds with suitable access to water and of an appropriate size, including garden beds around City Hall, be considered for conversion from an annual flower garden to a vegetable garden; and,
2. That the City partner with interested community groups and organizations on an “Adopt-a-Garden Bed” program, during the duration of the pandemic for the planting, maintaining and harvesting of a “Giving Garden” that would contribute much needed fresh vegetables to Feed the Need; and,
3. That the Commissioner, Community Services Department be authorized to execute agreements with various gardening organizations and volunteers, in a form and content acceptable to Legal and Finance Services
CS-21-14 Removal of On-Street Parking on a portion of King Street East
Recommendation
That Report CS-21-14 dated February 10, 2021 concerning parking along the south side of King Street East between Drew Street and Ritson Road be received for information.
CS-21-15 Julian Luke Requesting to Lease Nine (9) Parking Spaces at the Municipally-owned Parking Lot on Ray Street
Recommendation
That Correspondence Item CS-21-15 from Julian Luke, Victory Cigars concerning a request to lease nine parking spaces at the municipally owned parking lot on Ray Street be referred to staff for a report.
CS-21-16 Correspondence from Matt Shaver Requesting that the City Provide One Additional Large Item Pick Up Per Year
Recommendation
That the request contained in Correspondence CS-21-16 from Matt Shaver seeking one additional large item pick up per year be denied. City Council Agenda February 22, 2021 Page 5
CS-21-17 Correspondence from the Region of Durham Requesting to Lease Parking at the Courthouse
Recommendation
That the request contained in Correspondence CS-21-16 from the Region of Durham seeking to lease parking at the Courthouse be denied.
CS-21-18 Proposed Purchase and Installation of a Commemorative Bench in Honour of Linda Tamburro (OAAC-21-13)
Recommendation
That the recommendation contained in CS-21-18 being the First Report of the Oshawa Accessibility Advisory Committee be endorsed:
“That based on the verbal presentation from the Manager, Parks Planning and Development concerning Council approved 2021 Accessibility Upgrades to City-owned Parks, a commemorative bench be purchased and installed in the Oshawa Valley Botanical Garden (O.V.B.G.) at a cost of $2,612.91 inclusive of H.S.T. in honour of Linda Tamburro utilizing the surplus 2020 funds from capital project 21110139 – ‘Accessibility Improvements (ODA)’, to coordinate with existing park amenities within the O.V.B.G., the location of the commemorative bench will be at the discretion of Parks Planning and Development Staff.”
CS-21-11 Unsanctioned Bike Park Review and Proposed Alternative Location
Recommendation
That pursuant to Report CS-21-11 dated February 10, 2021, that the October 19, 2020 Correspondence CS-20-61 being a petition opposing the demolition of the unsanctioned bike trails and riding features be taken as an indication of the need and interest in a bike park in Oshawa thereby fulfilling Council direction to determine the level of interest rather than holding a public meeting; and,
1. That Option 1: Thornton Road Community Park be selected as the preferred alternative site based on Section 5.5; and, City Council Agenda February 22, 2021 Page 6
2. That the project description under Project 18-500043 titled ‘Thornton Road Sport Field Study’ be replaced with the following wording ‘This project includes funding for the completion of background and technical investigations, conceptual design development of the Thornton Road Community Park which will include potentially sports fields and a B.M.X. facility’; and,
3. That staff investigate and report back to the Community Services Committee on March 19, 2021 the opportunity to build a temporary BMX bike park on the south-west side of City-owned Thornton lands, closer to Thornton Road including costing and timing.
CS-21-13 Request for the Installation of a Municipal Street Light at 2770 Wilson Road North
Recommendation
1. That based on Report CS-21-13, dated February 10, 2021, additional street lighting not be installed along Wilson Road North, north of Winchester Road East; and,
2. That a copy of this report be sent to the resident inquirer.
Report of the Corporate Services Committee
The Corporate Services Committee respectfully reports and recommends to City Council its Twenty Sixth Report.
CORP-21-04 Engine Brake Noise from Heavy Vehicles
Recommendation
That in accordance with Report CORP-21-04, dated February 3, 2021, concerning Engine Brake Noise from Heavy Vehicles:
1. That the City request the Province of Ontario to enhance the enforcement of deficient muffler systems as part of the province’s commercial vehicle inspection program to mitigate concerns regarding excessive noise from engine retarder brakes; and,
2. That the Region of Durham be requested to communicate to residents the availability of the courtesy “residential area - avoid engine brake noise” sign program; and, City Council Agenda February 22, 2021 Page 7
3. That Service Oshawa be advised about the Region of Durham’s “residential area – avoid engine brake noise” courtesy signs so that they can advise residents should a complaint be received; and,
4. That a copy of this Report be provided to the Ontario Minister of Transportation, Regional M.P.P.s, the Region of Durham, Durham Region area municipalities, Durham Regional Police Services and the Association of Municipalities of Ontario (A.M.O.).
CORP-21-03 Trespass By-law 98-2013 and Proposed Amendment to “Authorized Person”
Recommendation:
Whereas the City of Oshawa’s Trespass By-law 98-2013, as amended (“Trespass By-law”) establishes a system for administering notices and other matters under the Trespass to Property Act, R.S.O. 1990, c. T.21; and,
Whereas the Trespass By-law authorizes the following individuals referred to in the Trespass By-law as “Authorized Person[s]” to issue Trespass Notices: the City’s security guards; certain Recreation and Culture Services Branch staff members; police officers; Municipal Law Enforcement Officers; and, Senior Staff Persons; and,
Whereas the Manager, Corporate Security was recently hired and as part of their responsibilities will manage the frontline response to issues related to unlawful behaviour or activities that may warrant the issuance of a Trespass Notice; and,
Whereas the responsibilities of corporate security have been transferred from Municipal Law Enforcement and Licensing Services to Facilities Management Services;
Therefore be it resolved that Council pass a by-law to further amend Trespass By-law 98-2013, as amended, as follows:
1. That the Manager, Corporate Security be included as an “Authorized Person” in Section 1.3 of the Trespass By-law 98-2013, as amended; and,
2. That Section 14 of the Trespass By-law 98-2013, as amended be revised to replace the Director, Municipal Law City Council Agenda February 22, 2021 Page 8
Enforcement and Licensing Services with the Director, Facilities Management Services.
CORP-21-06 Corporate Security Services Annual Contract
Recommendation
1. That in accordance with Report CORP-21-06, dated February 3, 2021, concerning the Corporate Security Services Annual Contract, that staff be directed to implement the direction as outlined in Section 5.7.2 of Confidential Attachment 2 and as directed in closed session; and,
2. That the Chart located on page C14 of Confidential Report CORP-21-06 be added to the public report.
CORP-21-11 Education about Coyotes
Whereas members of Council have been receiving resident complaints regarding coyotes in their neighbourhoods; and,
Whereas in consultation with Coyote Watch Canada, the best course of action is to remove the factors that are attracting the wildlife; and,
Whereas Durham Regional Police Services can be called when residents feel there is an imminent threat to their safety due to a coyote; and,
Whereas there is a need to increase communication on what to do in the event a resident is concerned about a coyote in their neighbourhood; and,
Therefore staff be directed to:
1. Develop a communication plan to educate residents on how to deal with coyotes in their neighbourhood and to report any sightings to Service Oshawa;
2. Solicit comments from the Oshawa Animal Care Advisory Committee regarding the communication plan;
3. Amend the Nuisance By-law to prohibit the feeding of wildlife, or leaving food that is accessible by wildlife so as to constitute a public nuisance, whether occurring on public or private property.” City Council Agenda February 22, 2021 Page 9
Report of the Development Services Committee
The Development Services Committee respectfully reports and recommends to City Council its Fifty-Third Report.
DS-21-24 Nantuck Investments Inc. Requesting a Demolition Permit for 195 Simcoe Street North
Recommendation
That Correspondence DS-21-24 from Nantuck Investments Inc. requesting a demolition permit for 195 Simcoe Street North be received for information.
DS-21-16 Application for Variance to Sign By-Law 72-96, 27 to 33 Simcoe Street South, WJW Canada Inc.
Recommendation
That Report DS-21-16 concerning an application for variance to Sign By-law 72-96, 27 to 33 Simcoe Street South, WJW Canada Inc. be referred to Council without recommendation.
DS-21-17 Results of Planning Act Public Meeting Concerning a Proposal to Relocate the Community Park Currently Designated West of Harmony Road North and North of Britannia Avenue East in the Kedron Part II Plan via a City-initiated Amendment to the Oshawa Official Plan
Recommendation
1. That, pursuant to Report DS-21-17 dated February 3, 2021, the City-initiated amendment to the Oshawa Official Plan (File: OPA-2020-03) to permit a potential alternative location for the future Kedron (Part II Plan) Community Park on lands designated for Prime Agricultural purposes located outside of the Major Urban Area at the northwest corner of Harmony Road North and the future east-west Type ‘C’ Arterial Road forming the northerly limit of the Kedron Part II Plan, as generally set out in Attachment 2 to said Report, be adopted that the necessary by-law be passed in a form and content acceptable to the Commissioner, Development Services Department and Legal Services and forwarded to the Region of Durham for approval; and, City Council Agenda February 22, 2021 Page 10
2. That, pursuant to Report DS-21-17 dated February 3, 2021, staff be authorized to submit an application and associated planning rationale to the Region of Durham to amend the Durham Regional Official Plan, to ensure conformity between the Durham Regional Official Plan and the Oshawa Official Plan by implementing an appropriate Regional Official Plan amendment that reciprocates the City-initiated amendment to the Oshawa Official Plan, as outlined in Part 1 of the recommendation; and,
3. That, pursuant to Report DS-21-17 dated February 3, 2021, and in the event Parts 1 and 2 of the recommendation are approved, City staff be directed to report back to the Development Services Committee with a separate closed report to advance a strategy for the potential acquisition of the subject lands located at the northwest corner of Harmony Road North and the future east-west Type ‘C’ Arterial Road forming the northerly limits of the Kedron Part II Plan, as shown in Attachments 1 and 2 of said Report.
DS-21-18 Application to Amend the Oshawa Official Plan (Kedron Part II Plan) for portions of the lands municipally known as 2466 Harmony Road North, Minto (Harmony Road) LP, 1040 Conlin Road East, Conlin (Oshawa) 130 Acres Inc., and 0 Wilson Road North, Kedron North GP Inc.
Recommendation
That, pursuant to Report DS-21-18 dated February 3, 2021, the application submitted by Minto (Harmony Road) LP to amend the Oshawa Official Plan (Kedron Part II Plan) (File: OPA-2020-01) to permit alternative residential land uses in the Community Park designation in the event that the Community Park is relocated or otherwise not needed, in whole or in part, for a portion of the lands owned by Minto (Harmony Road) LP municipally known as 2466 Harmony Road North, as well as a portion of the abutting lands owned by Conlin (Oshawa) 130 Acres Inc. municipally known as 1040 Conlin Road East and a portion of the abutting lands owned by Kedron North GP Inc. municipally known as 0 Wilson Road North, be approved generally as set out in Attachment 2 to this Report in accordance with the comments contained in said Report, and the necessary by-law be passed in a form and content acceptable to the Commissioner, Development Services Department and Legal Services. City Council Agenda February 22, 2021 Page 11
DS-21-19 Durham-Scarborough Bus Rapid Transit Project Public Information Centre 3
Recommendation
1. That the comments contained in Report DS-21-19 dated February 3, 2021 be endorsed as the City’s comments with respect to the Durham-Scarborough Bus Rapid Transit Project Public Information Centre 3; and,
2. That Metrolinx and Durham Region Transit be requested to not advance the Durham-Scarborough Bus Rapid Transit Project described in this Report until all City comments have been addressed to the City’s satisfaction; and,
3. That staff be authorized to forward a copy of Report DS-21-19 dated February 3, 2021 and the related Council resolution to Metrolinx, the Region of Durham, the City of Pickering and the Towns of Ajax and Whitby.
DS-21-20 Durham Region’s Municipal Comprehensive Review: City Comments on Major Transit Station Areas - Proposed Policy Directions
Recommendation
1. That Report DS-21-20 dated February 3, 2021 be endorsed as the City’s comments on the Major Transit Station Areas Proposed Policy Directions Report dated December 2020 prepared by the Region of Durham as part of Envision Durham, the Municipal Comprehensive Review of the Durham Regional Official Plan; and,
2. That staff be authorized to forward a copy of Report DS-21- 20 dated February 3, 2021 and the related Council resolution to the Region of Durham and Durham area municipalities.
DS-21-23 Process to Establish a New Noise Abatement Procedure at the Oshawa Executive Airport
Recommendation
1. That, pursuant to Report DS-21-23 dated February 3, 2021, the Commissioner, Development Services Department, in consultation with the City’s Airport Manager, be authorized to advance the process prescribed in Advisory Circular 302- 002 to request Transport Canada to establish a new noise abatement procedure at the Oshawa Executive Airport; and, City Council Agenda February 22, 2021 Page 12
2. That, the Airport Manager, in consultation with the Commissioner, Development Services Department, be authorized to engage a qualified, independent consultant with familiarity of the requirements of Advisory Circular 302- 002 to assist in the advancement of Part 1 of the recommendation, at an upset limit of $60,000 exclusive of H.S.T.; and,
3. That copies of this Report and associated resolution be forwarded to all Oshawa and Whitby MPs and MPPs as well as to the Town of Whitby.
DS-21-25 Application to Amend the Windfields Part II Plan of the Oshawa Official Plan and Revised Applications to Amend Zoning By-law 60- 94 and for Approval of a Draft Plan of Subdivision, Southwest corner of Thoroughbred Street and Dance Act Avenue, 2157236 Ontario Limited
1. That, pursuant to Report DS-21-25 dated February 3, 2021, the application submitted by 2157236 Ontario Limited to amend the Windfields Part II Plan of the Oshawa Official Plan (File: OPA-2020-02) in order to implement the draft plan of subdivision (File: S-O-2020-02) for lands located at the southwest corner of the intersection of Thoroughbred Street and Dance Act Avenue be approved generally in accordance with the comments in said Report, and that the necessary by-law be passed in a form and content acceptable to the Commissioner, Development Services Department and Legal Services; and,
2. That, pursuant to Report DS-21-25 dated February 3, 2021, the revised application submitted by 2157236 Ontario Limited to amend Zoning By-law 60-94 (File: Z-2020-06) in order to implement the draft plan of subdivision (File: S-O- 2020-02) for lands located at the southwest corner of the intersection of Thoroughbred Street and Dance Act Avenue be approved generally in accordance with the comments in said Report, and that the necessary by-law be passed in a form and content satisfactory to the Commissioner, Development Services Department and Legal Services; and, City Council Agenda February 22, 2021 Page 13
3. That, pursuant to Report DS-21-25 dated February 3, 2021, the revised application submitted by 2157236 Ontario Limited for approval of a draft plan of subdivision (File: S-O- 2020-02) featuring one (1) block for up to 16 single detached and/or semi-detached dwellings, four (4) blocks for up to 27 street townhouses and a new local road for lands located at the southwest corner of the intersection of Thoroughbred Street and Dance Act Avenue be approved, subject to the conditions as generally set out in Attachment 7 of said Report. 4. That, in accordance with Section 34(17) of the Planning Act and notwithstanding that the Zoning By-law amendment proposed in Report DS-20-126 dated November 4, 2020 presented at the public meeting of November 9, 2020 differs to some degree from the proposed amendment recommended to be approved by City Council, pursuant to Part 2 of this Recommendation, such differences are not substantial enough to require further notice and another public meeting; and,
4. That, the Commissioner, Community Services Department be authorized to pass a by-law to amend Schedule XXV of the City’s Traffic and Parking By-law 79-99, in a form and content satisfactory to the Commissioner of Community Services and the City Solicitor, to remove the bike lane on the south side of Dance Act Avenue, west of Thoroughbred Street, previously designated under Amending By-law 14-2020 dated January 24, 2020.
DS-21-28 Downtown Restaurant Patio Season
Whereas the Provincial restrictions placed on businesses during the COVID-19 Pandemic have had a significant economic impact on downtown restaurants; and,
Whereas these impacts were exacerbated by the lockdown on December 26, 2020, allowing local restaurants to only be open for curbside pick-up and takeout; and,
Whereas a delegation spoke at the February 5, 2021 meeting of the Mayor’s Task Force on Economic Recovery and provided first-hand experience with the restrictions placed on local businesses and stressed the importance of patios that permit outdoor dining to the restaurant industry; and,
Whereas on February 5, 2021 the Mayor’s Task Force on Economic Recovery recommended that the City extend the downtown restaurant patio season by permitting patios to establish on April 1, 2021 rather than May 1, 2021; and, City Council Agenda February 22, 2021 Page 14
Whereas, it is important for the City to support for downtown restaurants during the pandemic;
Therefore be it resolved:
1. That staff be directed to take the necessary steps to allow sidewalk cafes and patios to be erected on April 1, 2021; and,
2. That staff be authorized to extend the downtown restaurant patio season beyond October 31, 2021 in the event that Provincial restrictions are still in place following the normal cessation of the downtown patio season.
DS-21-29 Extension to Submit Applications under the City of Oshawa Urban Growth Centre Community Improvement Plan
Whereas the Provincial restrictions placed on businesses during the COVID-19 Pandemic have had a significant impact on local businesses; and,
Whereas this has impacted the ability of businesses to submit a complete application under the City of Oshawa Urban Growth Centre Community Improvement Plan; and,
Whereas as of February 5, 2021, Economic Development Services has only received 1 application under the City of Oshawa Urban Growth Centre Community Improvement Plan; and,
Whereas on February 5, 2021 the Mayor’s Task Force on Economic Recovery recommended that the City extend the existing deadline to submit an application under the City of Oshawa Urban Growth Centre Community Improvement Plan for the first intake of applications from March 1, 2021 to April 30, 2021;
Therefore be it resolved:
1. That staff be directed to extend the deadline to submit an application for the first intake under the City of Oshawa Urban Growth Centre Community Improvement Plan from March 1, 2021 to April 30, 2021; and,
2. That staff process applications submitted before the current March 1, 2021 under the normal course of business; and, City Council Agenda February 22, 2021 Page 15
3. That applications received between March 1, 2021 and April 30, 2021 be processed consistent with the City of Oshawa Urban Growth Centre Community Improvement Plan which is dependent on the number of approved grants during the first intake, and the availability of funding at that time; and,
4. That staff continue to accept applications between May 1, 2021 and September 1, 2021 for the City of Oshawa Urban Growth Centre Community Improvement Plan which is dependent on the number of approved grants during the first intake and the extended first intake, and the availability of remaining funding at that time.
Report of the Finance Committee
The Finance Committee respectfully reports and recommends to City Council its Thirty-Sixth Report.
FIN-21-12 Corporate Payments for the Month of November 2020 (INFO-21-01)
Recommendation
That Correspondence FIN-21-12 concerning the corporate payments for the month of November 2020 be received for information.
FIN-21-13 Doug Thomson, Oshawa Public Library Board submitting correspondence concerning the Oshawa Public Library 2021 Budget (INFO-21-12)
Recommendation
Whereas the Oshawa Public Libraries Board is responsible to undertake all capital improvements to the McLaughlin and Northview Library Branches with limited resources even though they are both City-owned buildings; and,
Whereas the Oshawa Public Libraries Board submits an annual budget submission to City Council for approval as part of the tax levy deliberations to address both capital needs for these buildings and overall library operating needs; and,
Whereas the Oshawa Public Libraries Board is not treated in a similar and consistent manner as the Robert McLaughlin Art Gallery which is also located in a City owned building but in that case the City is wholly responsible for capital improvements; and, City Council Agenda February 22, 2021 Page 16
Whereas there may be some operational efficiencies (i.e. tendering process, increased City assistance) and potential cost savings to the taxpayer if the City were to help address the responsibilities of undertaking capital improvements to these two City owned buildings that are library branches;
Therefore be it resolved:
1. That City staff discuss with Oshawa Public Library CEO and Chair of the OPL Board the potential of investigating the possibility of the City assisting in the capital program for the City owned buildings that are the McLaughlin and Northview Library Branches, which investigation will include a municipal scan of other municipalities and consultation with Library staff, and report back to the Finance Committee well in advance of when the Library Board needs to submit it’s 2022 budget submission to the City; and,
2. That a copy of this resolution be forwarded to the CEO of the Oshawa Public Library, the Chair of the Oshawa Public Library, and the Oshawa Public Libraries Board of Directors.
FIN-21-08 2020 External Audit Service Plan
Recommendation
That Report FIN-21-08 concerning the 2020 External Audit Service Plan, dated February 10, 2021 be received for information.
FIN-21-09 Financial Indicator Review
Recommendation
That Report FIN-21-09, Financial Indicator Review dated February 10, 2021 be received for information.
FIN-21-10 Capital Projects Status Update as at December 31, 2020
Recommendation
That Report FIN-21-10 concerning the Capital Project Status Report as at December 31, 2020 dated February 10, 2021 be received for information. City Council Agenda February 22, 2021 Page 17
FIN-21-11 Asset Management Support Services
Recommendation
1. That pursuant to Report FIN-21-11, dated February 10, 2021 concerning Asset Management Support Services, the Supervisor, Purchasing Support Services be authorized to award a single source contract to Watson & Associates Economists Ltd. at a cost of $62,500, plus H.S.T., to complete life costing analyses and financial modelling working with City Staff; and,
2. That the contract be funded through the Administrative Studies Development Charge Reserve and Growth Related Non-Development Charge Reserve; and,
3. That City Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for development of life cycle costing analyses and financial modelling; and,
That the City of Oshawa commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program: Development of life cycle costing analyses and financial modelling working with City staff to advance the City’s asset management planning capabilities by informing infrastructure investment decisions through improving data collection, analysis and reporting; and,
That FCM be advised that the City of Oshawa commits $13,600 from its budget toward the cost of this initiative.
Staff Reports/Motions
None City Council Agenda February 22, 2021 Page 18
Public Discussion Agenda Matters Excluded from Consent Agenda
Recess Closed Consent Agenda
That all items listed under the heading of Closed Consent Agenda for the City Council meeting dated February 22, 2021 be adopted as recommended.
Closed Correspondence
None
Closed Standing Committee Reports
Report of the Community Services Committee
None
Report of the Corporate Services Committee
None
Report of the Development Services Committee
None
Report of the Finance Committee
None
Closed Staff Reports/Motions
CNCL-21-11 Employee Matter regarding a Statutory Position
(Closed Pursuant to Section 239(2) (b) and (d) of the Municipal Act)
Recommendation
That the Commissioner, Development Services Department, be delegated with the authority to make a recommendation directly to Council regarding an appointment for the identified statutory position at any future meeting(s) of Council. City Council Agenda February 22, 2021 Page 19
Closed Discussion Agenda Matters Excluded from Consent Agenda
None
Items Requiring Action
None
Rise and Report
By-laws
13-2021 A By-law to amend Trespass By-law 98-2013, as amended (Implements Council direction of February 22, 2021 through Item CORP-21-03 of the Twenty-Sixth Report of the Corporate Services Committee to amend the Trespass By-law in order to reflect that the Corporate Security responsibilities have been transferred to Facilities Management Services; to include the Manager, Corporate Security as an ‘Authorized Person’ in Section 1.3; and to replace the words ‘Director of Municipal Law Enforcement and Licensing Services’ with the words ‘Director, Facilities Management Services’ in Section 14.)
14-2021 A By-law to Adopt Amendment 199 to the Oshawa Official Plan (Implements Council direction of December 14, 2020 through Item DS-20-150 of the Fiftieth Report of the Development Services Committee to amend the Kedron Part II Plan of the City of Oshawa Official Plan for a portion of the lands known municipally as 2466 and 2651 Harmony Road North to permit a maximum of 48 single detached dwellings in the Medium Density I Residential designation situated within the area bounded by Harmony Road North to the east, the designated north-south collector road located directly west of Harmony Road North to the west, the designated east-west Type ‘C’ Arterial Road forming the northerly boundary of the Kedron Part II Plan to the north and the Open Space Corridor containing the TransCanada Pipeline to the south).
15-2021 A By-law to amend Zoning By-law 60-94, as amended (Implements Council direction of December 14, 2020 through Item DS-20-150 of the Fiftieth Report of the Development Services Committee to amend Zoning By-law 60-94 for a portion of the lands known municipally as 2466 and 2651 Harmony Road North to implement in part a draft plan of subdivision which includes 56 lots for single detached units, 25 blocks for 119 street townhouses, 3 blocks for 161 Medium Density II Residential units, 1 block for 28 High Density I Residential units, 1 block for a maximum of 168 Mixed Use I units, 2 blocks for a maximum of 350 City Council Agenda February 22, 2021 Page 20
Mixed Use II units, 1 part lot block, 1 Stormwater Management Pond Block, 6 open space blocks, 1 landscape strip block, 2 road widening blocks and 7 0.3m (1 ft.) reserve blocks).
16-2021 A By-law to Adopt Amendment 200 to the Oshawa Official Plan (Implements Council direction of January 25, 2021 through Item DS-21-05 of the Fifty-first Report of the Development Services Committee to amend the Oshawa Official Plan and Pinecrest Part II Plan for lands generally located south of Taunton Road East, east of Wilson Road North and west of Harmony Road North, to add a Local Central Area designation symbol at the southwest corner of Taunton Road East and the southerly extension of Clearbrook Drive, to identify a Planned Commercial Centre as a ‘Neighbourhood’ shopping Centre, to add a site specific policy to permit convenience stores and daycare centres in a mixed commercial- residential development and to redesignate certain lands north of a planed east-west Collector Road and east of planned north-south Collector Road from Low Density Residential to Medium Density I Residential).
17-2021 A By-law to amend Zoning By-law 60-94, as amended (Implements Council direction of January 25, 2021 through Item DS-21-05 of the Fifty-first Report of the Development Services Committee to amend Zoning By-law 60-94 for lands generally located south of Taunton Road East, east of Wilson Road North and west of Harmony Road North, to implement a draft plan of subdivision featuring 11 lots for single detached dwellings, 4 blocks for 16 street townhouses, 2 blocks for up to 78 block townhouses, 1 block for medium density residential and mixed use development with up to 25 residential units and 500 square metres of commercial floor area, a commercial block, a future development block, a road widening block, a future road block, two (2) new collector roads and a new local road).
18-2021 A By-law to Adopt Amendment 201 to the Oshawa Official Plan (Implements Council direction of February 22, 2021 through Item DS-21-17 of the Fifty-third Report of the Development Services Committee to amend the Kedron Part II Plan of the Oshawa Official Plan to permit the area of the existing Community Park designation in the Kedron Part II Plan to be alternatively developed for Low Density Residential, Medium Density I Residential, Neighbourhood Park and, if necessary, storm water management purposes in the event that the Community Park is relocated).
19-2021 A By-law to Adopt Amendment 203 to the Oshawa Official Plan (Implements Council direction of February 22, 2021 through Item DS-21-25 of the Fifty-Third Report of the Development Services Committee to amend the Windfields Part II Plan of the Official Plan to redesignate the lands at the southwest corner of Dance Act Avenue and Thoroughbred Street from Medium Density II Residential to Medium Density I Residential). City Council Agenda February 22, 2021 Page 21
20-2021 A By-law to amend Zoning By-law 60-94, as amended (Implements Council direction of February 22, 2021 through Item DS-21-25 of the Fifty-Third Report of the Development Services Committee to amend Zoning By-law 60-94 for lands located generally at the southwest corner of Thoroughbred Street and Dance Act Avenue to implement a related draft plan of subdivision featuring one block for up to 16 single detached or semi-detached dwellings, four blocks for up to 27 street townhouses and a new local road).
21-2021 A By-law to amend Traffic By-law 79-99, as amended (Implements Council direction of January 25, 2021 through Item CS-21-08 of the Twenty-Fifth Report of the Community Services Committee to reduce the speed limit to 40 km/h on Grand Ridge Avenue from Harmony Road North to the west limit of Grand Ridge Avenue and on Grandview Street North from Rossland Road East to Taunton Road East).
22-2021 A By-law to Adopt Amendment 204 to the Oshawa Official Plan (Implements Council direction of February 22, 2021 through Item DS-21-17 of the FiftyThird Report of the Development Services Committee add a site specific policy to permit a City-owned Community Park generally 12 hectares in size as an alternative use on lands designated for Prime Agricultural Purposes located outside of the Major Urban Area at the northwest corner of Harmony Road North and the future Type ‘C’ Arterial Road forming the northerly limit of the Kedron Part II Plan.)
Matters Tabled
1. Report DS-19-19 concerning the request from the Oshawa Port Authority to amend the 1976 Harbour Road Extension Agreement to convey a portion of the City-owned Harbour Road road allowance east of Farewell Street to the Federal Crown, “as is where is” and for a nominal amount to allow the Oshawa Port Authority to construct a driveway access rather than a City-owned collector road. (Tabled February 8, 2019)
2. Report CS-19-130 concerning the engagement of a consultant to determine the feasibility of establishing a bike park and that $120,000 be placed for consideration in the 2020 Capital Budget. (Tabled November 4, 2019 to hold a public meeting to determine the level of interest in an Oshawa Bike Park before any decision is made to hire a consultant to investigate this option further)
3. Report FIN-20-18 concerning the Councillor Expense Policy providing $1,000 to each Local and each Regional Councillor to be reflected in the budget submission as a total amount for the four-year term, with the timing of expenditures at the discretion of the Councillors as required over the course of the four-year term. (Tabled April 27, 2020) City Council Agenda February 22, 2021 Page 22
4. The following amendments to Correspondence CNCL-20-107 from the Board of Management of the Oshawa Central Business District Improvement Area concerning the 2020 Tax Levy and Budget (Tabled June 9, 2020):
“Part 2: add the word ‘adjusted’ between after the word ‘the’ and before the word ‘amount’; add the words ‘less $119,898.98’ after ‘$529,351.02’ and before ‘for 2020’; and,
Part 3: add the words ‘being the levy rate of .0022449 after ‘$419,851.02’; and,
Part 5: That the OCBDIA come to Oshawa Committee and Oshawa Council in the fall of 2020 to begin the process for a new levy rate 2021 with a new constitution to not allow the current default majority, but a majority of voting members, and an open consultative process and regular notification to members and the City of the income statements financials; and,
Part 6: That the OCBDIA implement a new voting process that eliminates the current default majority, and establishes a requirement that a majority of voting members approve any new levy rate and new constitution; and,
Part 7: That the OCBDIA establish an improved, open consultative process that includes among other things, the posting of the actual levy rate to members and the regular notification to members and the City of the income statements financials; and,
Part 8: That the Board of Management of the OCBDIA receive training from the City’s Clerks Department concerning to running meetings and posting notices to members with increased transparency and accountability to its members.”
5. Parkwood National Historic Site – 2021 Capital Grant Submission in addition to the regular 2021 Funding Request (Tabled December 11, 2020 pending Parkwood’s notification concerning their grant application through the Cultural Spaces Grant and Documentary Heritage Communities Grant Program) City Council Agenda February 22, 2021 Page 23
Notices of Motion
The following Notices of Motion are submitted by Councillor McConkey:
“Whereas the City’s 5 Wards were new in 2018;
Whereas there are benefits to raising awareness among Oshawa residents of the City’s Wards, City landmarks and special attractions; and
Whereas especially during the pandemic increasing number of people are enjoying jig-saw puzzles;
Now therefore the City investigate the feasibility of ordering a unique City of Oshawa jig-saw puzzle with the 5 Wards colorized and City landmarks and special attractions such as Parkwood, the RMG, the airport, HOPA, the TTC, creeks and trails, etc. identified with eye-catching design icons and artwork, and this be made available as a gift to Oshawa seniors celebrating milestone birthdays, or as a celebratory prize during City special activities and events, and for purchase, similar to the City promotional t-shirts and hats.” and,
“SnowAngelsCanada.ca is a platform for sharing and connecting people wanting to participate in acts of winter kindness by shovelling a neighbour’s sidewalk or driveway.
Whereas this platform started in London Ontario 6 years ago and recently became a Canada-wide pilot project;
Whereas other municipalities, such as the City of Barrie and the City of Belleville are posting a link to the SnowAngelsCanada.ca on the City’s website;
Whereas the municipalities who post the SnowAngelsCanada.ca include a note to remind residents that Snow Angels is a community initiative, not a City run program, and the City does not have any administrative control, however the City is happy to promote the program, raise awareness, and encourage community involvement;
Now therefore the City include a SnowAngelsCanada.ca link on the City’s website with a similar reminder.”
Confirming By-law
A by-law to confirm the City Council meeting of February 22, 2021.
Adjournment Additonal Agenda Items
City Council – February 22, 2021
CNCL-21-12 Kirk Lowe submitting comments concerning Item DS-21-17 regarding Results of Planning Act Public Meeting Concerning a Proposal to Relocate the Community Park Currently Designated West of Harmony Road North and North of Britannia Avenue East in the Kedron Part II Plan via a City-initiated Amendment to the Oshawa Official Plan
CNCL-21-13 Various residents submitting comments concerning Item DS-21-24 regarding Nantuck Investments Inc. Requesting a Demolition Permit for 195 Simcoe Street North