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Regular Council Meeting THE CORPORATION OF THE CITY OF TIMMINS Regular Meeting Agenda Monday, May 8, 2017 at 6:00 p.m. Council Chambers City Hall 220 Algonquin Blvd. East, Timmins, Ontario COUNCIL: Mayor Steve Black Councillor P. Bamford Councillor J. Campbell Councillor M. Doody Councillor R. Dubeau Councillor V. Farrell Councillor A. Marks Councillor N. Rinaldo Councillor W. Wawrzaszek Page 1. RESOLUTION TO GO IN-CAMERA a) Resolution BE IT RESOLVED that Council does hereby go into an In-Camera session at PM to discuss the following: a) Advice that is client-solicitor privilege with respect to the Wallingford Road study. 2. O CANADA 3. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. PRESENTATIONS & REPORTS 5 - 12 a) TEDC First Quarter Report 13 - 14 b) Archie Dillon Sportsplex Arena Roof Membrane Replacement - M. Jensen 15 - 17 c) Metrolinx ITS/AVL Purchase Agreement Consat Canada Inc. - M. Jensen 18 - 29 d) Lease Agreement with Boardwalk Rentals re: Gillies Lake Beach - M. Jensen 30 - 33 e) Breakdown of Legal Fees - J. Howie 34 - 36 f) Connecting Link - D. Landers 37 - 40 g) Tipping Fees Review - REPORT TO FOLLOW ON MONDAY Page 1 of 63 Page h) Waiving Tipping Fees for Spring Clean Up - Councillor Marks i) Update on Phase 2 Enhancements to the Lift Station - Councillor Wawrzaszek j) Update on the Deloro Landfill - Councillor Wawrzaszek 5. CONSENT AGENDA a) Adoption/Receipt of Minutes 41 - 59 BE IT RESOLVED THAT the following Minutes of Timmins Council be adopted as presented: Minutes of a Regular meeting held May 1, 2017. AND THAT the following minutes be received as presented: Minutes from a Porcupine Health Unit Board meeting held on March 17, 2017 b) Correspondence 60 - 61 Request for Street Closure - Pride Parade c) First and Second Reading of By-Laws 62 2017-8045 - Repeal By-Law 2013-7333 re: Change of Scope - JL Richards BE IT RESOLVED THAT BY-LAW 2017-8045 being a by-law to repeal By-Law 2013-7333 and change the scope for JL Richards for the Whitney Tisdale lift station from $1,758,108.00 to $1,913,108.00 representing an increase of $155,000.00 be given first and second reading. 6. MOTIONS OF COUNCIL a) Approval of the 2017 Budget BE IT RESOLVED THAT Council does hereby approve a net expenditure increase for 2017 over the 2016 Tax Levy of $1,677,487.00 for a total operating budget of $64,129,477.00 and a net capital budget of $7,158,675.00 for a total budget of $71,288,152.00 as presented in the preliminary budget meetings. b) Revised 2017 Council Meeting Dates BE IT RESOLVED THAT Council does hereby amend resolution 16-496 and approve the 2017 Council meeting dates as follows: May 9th and 23rd June 6th and 20th July 18th August22nd September 12th and 26th Page 2 of 63 Page October 10th and 24th November 14th and 28th December 12th c) Request for Street Closure re: Annual Summerfest Celebration THAT Council does hereby authorize the closing of the following streets on July 15th and 16th, 2017, for the Annual Summerfest Celebrations: Bruce Avenue from Moore Street to Main Street The municipal parking lot adjacent to Jake's Bar & Grill From 6:00 am Saturday to 6:00 pm Sunday AND FURTHER that Council does hereby provide at no charge 2 road closed signs and 4 wooden traffic barricades for the street closures. AND FURTHER THAT Council does hereby support an extension of A.G.C.O. Licence for Permanent Establishment Jake's Bar & Grill in order to accommodate this annual community Summerfest Celebration. AND FURTHER THAT an exemption to the City of Timmins Noise By-law No. 2006-6339 until 2:00 a.m. be permitted. AND FURTHER THAT the organizers provide the Corporation of the City of Timmins with liability insurance in the amount of $5 million dollars and naming the City as additional named insured for street closure and A.G.C.O. extension. AND FURTHER THAT the organizers be responsible for clean-up on these streets immediately upon completion of the event and prior to the opening of the road and that a $1,000.00 deposit be made to the City, returnable to the organizer once the clean-up has been completed. AND FURTHER THAT a copy of this resolution be forwarded to Public Works, Timmins Fire Department, Timmins Police Service and Timmins Transit d) NOHFC Stage 2 Funding Application for the Aquatic Centre WHEREAS Council has moved forward with an RFP for detailed design for aquatics center AND WHEREAS the city of Timmins has applied for 5 Million from NOHFC for this project AND WHEREAS the City has indicated it will only move forward if the provincial application and community fundraising efforts provide the funding requested. BE IT RESOLVED THAT Council does hereby support the application AND BE IT FURTHER RESOLVED THAT Council plans on financing the project through internal funds or debt financing to advance the project should both provincial and community funding be available at specified levels. Page 3 of 63 Page e) Cost for Police Background Checks for Stars and Thunder Festival BE IT RESOLVED THAT Council does hereby approve that the cost of the criminal reference checks and/or drivers abstracts required for the volunteers working for the Stars & Thunder Festival will be covered by the Stars & Thunder Festival budget. f) Connecting Link BE IT RESOLVED THAT Council does hereby approve that the municipal funds dedicated to the Connecting Link ($277,000) be moved to the shave and pave budget and the remaining $678,000 be moved to a reserve for Connecting Link Phase 1 , to assist in paying down a debenture beginning in 2018. 63 g) Third Reading of By-Law 2017 - Repeal By-Law 2013-7333 re: Change of Scope - JL Richards BE IT RESOLVED THAT BY-LAW 2017-8045 being a by-law to repeal By-Law 2013-7333 and change the scope for JL Richards for the Whitney Tisdale lift station from $1,758,108.00 to $1,913,108.00 representing an increase of $155,000.00 be given third and final reading and be enacted and passed. 7. NOTICE OF MOTIONS 8. ADJOURNMENT a) Meeting Adjournment BE IT RESOLVED THAT this meeting adjourn at p.m. Page 4 of 63 TEDC First Quarter Report You r Vision Our Exp ertise Successful Results . a Council Update r Q1 2017 a AGENDA ITEM #4.a) AGENDA EconomicTimmins Page 5 of 63 Development Corporation Corporation du d6veloppement econornique • Timmins TEDC First Quarter Report J Timmins Economic r C i 5C o" Development Corporation Corporation du developpement economique de Timmins TEDC Mission To facilitate sustainable growth in the City of Timmins by attracting , retaining and expanding businesses, and by enabling community development initiatives that enhance quality of life. AGENDA ITEM #4.a) AGENDA Page 6 of 63 Your Vision, Our Successful Results. TEDC First Quarter Report a A Timmins Economic Cisco Development Corporation Corporation du developpement economique de Timmins The Business Enterprise Centre Jan- March New Jobs Supported Target For Year 85 Actual 79 Total Consultations AGENDA ITEM #4.a) AGENDA Page 7 of 63 Target for Year 875 Actual 161 Your Vision, Our .- - Successful Results. TEDC First Quarter Report a Timmins Economic Development Corporation 6 I Corporation du developpement economique de Timmins11 M The Business Enterprise Centre Jan - March Dollars Leveraged For Clients Target for Year 950 ,000 Actual 229 ,500 AGENDA ITEM #4.a) AGENDA Page 8 of 63 Your Vision, Our .- - Successful Results. TEDC First Quarter Report a A Timmins Economic Cisco Development Corporation i Corporation developpement du e r71 economique de Timmins Timmins Economic Development —Jan- March Dollars Leveraged for Projects Target for the Year 2$ Million Actual 558 ,104 AGENDA ITEM #4.a) AGENDA Page 9 of 63 Your Vision, Our .- - Successful Results. TEDC First Quarter Report Timmins Economic Development Corporation Corporation du develoement r— economique de Timmins r '`' Timmins Economic Development -Jan- March Dollars Leveraged Projects and Clients 2017 787 ,604 2016 13 ,390 ,053 2015 - 7 ,060$ ,536 .00 AGENDA ITEM #4.a) AGENDA Page 10 of 63 Your Vision, Our .- - Successful Results. TEDC First Quarter Report a Timmins Economic Development Corporation Corporation du developpement er = economique de Timmins Business Development and Retention 2017 Starter Company Plus/ Summer Company Pre- Commercialization Assistance AGENDA ITEM #4.a) AGENDA Page 11 of 63 Page 11 Your Vision, Our .- - Successful Results. TEDC First Quarter Report a A Timmins Economic Development Corporation r Corporation du developpement economique de Timmins Community Economic Development 2017 Chat Hub and Youth Labs Regionalize Jobs in Timmins AGENDA ITEM #4.a) AGENDA Page 12 of 63 Your Vision, Our .- - Successful Results. AGENDA ITEM #4.b) ADMINISTRATIVE m REPORT Community and Development Services irs Department —Facilities Management f'}' TIVo'"' Services Division Public Document SUBJECT: The replacement of roof membranes at the Archie Dillon Sportsplex Arena. RECOMMENDATION: That Council accepts the proposal for the supply and installation of a new roof membrane at the Archie Dillon Sportsplex Arena submitted by Provost Roofing Ltd. for $95, 000. 00 plus HST. EXPLANATION: The Archie Dillon Sportsplex Arena roof is a metal roof original to the 1974 building. The roof received a spray on coating in 2008 which extended the roof lifecycle past its expected life of 25 years. Roof replacement is required on the lower and middle levels of the facility. The new roof membrane is a single ply PVC material that is mechanically fastened to the existing metal decking. On April 13, 2017 Eight ( 8) sealed tenders were received as follows: Provost Roofing Ltd.
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