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August 7, 2019 @ 9:00 A.M Council Agenda Wednesday August 7, 2019 @ 9:00 a.m. 1) CALL TO ORDER 2) OPENING CEREMONIES – O CANADA AND MOMENT OF REFLECTION 3) OPEN FORUM (MAXIMUM FIFTEEN MINUTES) Interested Persons are invited to speak to Council about any matter that appears on this agenda. Please sign the registration form available from the Deputy Clerk or Clerk. Individuals may only speak for a total of three (3) minutes. 4) APPROVE OR AMEND AGENDA Resolution: That Council adopt the Agenda as circulated. 5) DECLARATION OF PECUNIARY INTEREST 6) CONFIRMATION OF MINUTES Resolution: That the minutes of the Council Meeting in Committee of the Whole and Council Session held on July 17, 2019 be confirmed as recorded. 7) MATTERS ARISING FROM MINUTES 8) PUBLIC MEETING(S) (Statutory and Non-Statutory) 9) MATTERS ARISING FROM PUBLIC MEETING(S) 10) INTRODUCTION OF BY-LAWS – FIRST AND SECOND READING Resolution: That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole. By-law 2019-59 Agreement - Connecting Link Winter Maintenance By-law 2019-60 Appoint Treasurer By-law 2019-61 Appoint Deputy Treasurer/Tax Collector 11) COMMITTEE OF THE WHOLE Resolution: That Council now go into Committee of the Whole. 11.1 Consent Agenda and Determination of Items to be Separated Council: If you wish additional information pertaining to any of the payables please contact the Treasury Dept. prior to the meeting. If you wish to separate an Item from the Consent Agenda or if you wish to support any of the motions from other municipalities, please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared. a) Accounts Payable Listing - $290,840.70 b) Reports for Information c) Committee Minutes i) Planning Committee Minutes – July 3, 2019 d) Correspondence for Council information i) Multi Municipal Wind Turbine Working Group Minutes May 16, 2019 ii) Saugeen Valley Conservation Authority Minutes May 7, 2019 iii) Saugeen Mobility and Regional Transit Minutes May 10, 2019 iv) Physician Recruitment Chesley v) Harold Sutherland Notice - Sale of Harold Sutherland Construction vi) Grey Highlands Notice – Recreational Uses and Minimum Dwelling Size vii) CUPE Appreciation Day viii) AMO Watchfile July 18, 2019 ix) AMO Watchfile July 25, 2019 1 | P a g e e) Motions from Other Municipalities i) Town of Halton Hills - Reducing Litter and Waste in Our Communities Resolution: That the Consent Agenda items be hereby received for information. 11.2 Presentations/Delegations (Pre-Registered) a) Alen Bringleson, GM Blueplan – Sullivan Landfill Cell “C” b) Rakesh Sharma, GSS Engineering - Roads Needs Assessment Study c) Kim Caragianakos – Williamsford Playground Revitalization b) Vitold Kreutzer – Climate Change 11.3 Matters arising from Presentations/Delegations 11.4 Staff Reports and Verbal Updates from Staff a) CBO Report 2019-01Building Department Statistics Q2-2019 Recommendation: That CBO Report 2019-01regarding Building Department statistics for Q2-2019be hereby received for information. b) Public Works Report PW2019-12 Keady and Desboro Arenas Refrigeration Recommendation: That Public Works Report PW2019-12 dated August 07, 2019 regarding the description, condition, equipment age, lifespan, costs to replace and recommendations for the Keady and Desboro Arenas refrigeration equipment be received for information. c) Public Works Report PW2019-13 Sullivan Landfill Cell C Recommendation: That Public Works Report PW2019-13 dated August 7, 2019 regarding the Sullivan Landfill Cell “C” GM BluePlan Engineering Memorandum dated December 11, 2018 be received; And Further That Council provide staff with what option of A, B or C they would like to proceed with from the December 11, 2018 Memorandum provided by GM BluePlan Engineering for the Environmental Compliance Approval (ECA) of Sullivan Landfill Cell “C”. d) Public Works Report PW2019-14 2019 Road Needs Assessment Study Recommendation: That Public Works Report PW2019-14 dated August 7, 2019 regarding the 2019 Road Needs Assessment Study by GSS Engineering Consultants LTD be hereby received. e) Department Updates 11.5 Consideration of By-laws a) By-law 2019-59 Agreement - Connecting Link Winter Maintenance b) By-law 2019-60 Appoint Treasurer c) By-law 2019-61 Appoint Deputy Treasurer/Tax Collector Recommendation: That By-law 2019-59, 2019-60, 2019-61be referred to Council for consideration. 11.6 Items Requiring Direction a) Williamsford Playground Revitalization Request Recommendation: That Committee of the Whole recommend Council support the Williamsford Playground Revitalization Request by funding a sun shelter gazebo in the amount of $4,000.00, approving and installing an outdoor ice-rink, and waiving the cost of building permits associated with these projects. 11.7 Items Requiring Discussion including Items Removed from Consent Agenda 11.8 Notice of Motion 2 | P a g e 11.9 Rise and Report from Committee of the Whole Resolution: That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole. 12) ADOPT ACTION OF COUNCIL IN COMMITTEE OF THE WHOLE (Items requiring discussion and direction will require a separate motion) Resolution: That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; And Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; And Further that by-laws under consideration be presented to Council for third reading. 13) THIRD READING OF BY-LAWS Resolution: THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: By-law 2019-59 Agreement - Connecting Link Winter Maintenance By-law 2019-60 Appoint Treasurer By-law 2019-61 Appoint Deputy Treasurer/Tax Collector 14) NOTICES OF MOTION 15) NOTICE PROVISION 16) TRACKING SHEET 17) OTHER BUSINESS 18) CLOSED MEETING 19) CONFIRMATORY BY-LAW Resolution: That By-law 2019-62 being a by-law to confirm all actions and proceedings of the August 7, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. 20) ADJOURNMENT 3 | P a g e Township of Chatsworth Council Minutes Wednesday July 17, 2019 @ 6:30 p.m. Members Present: Mayor - Scott Mackey Councillor - Shawn Greig Councillor - Diana Rae Councillor - Elizabeth Thompson Regrets - Deputy Mayor - Brian Gamble Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Treasurer, Valerie Manning Operations Manager, Jamie Morgan 1. Call to Order Mayor Mackey called the meeting to order at 6:30 p.m. 2. Opening Ceremonies - O Canada and Moment of Reflection Mayor Mackey invited members of Council to join him in O Canada followed by a moment of reflection before proceeding with the Council Meeting. 3. Open Forum There were no speakers for Open Forum 4. Adoption of Agenda Resolution 2019-21-01 Moved by: Diana Rae Seconded by: Elizabeth Thompson That Township of Chatsworth Council adopt the Agenda as circulated with the addition of an item for Closed Session regarding personal matters about an identifiable individual re: 2016 Flood. Carried 5. Declaration of Pecuniary Interest There were no disclosures of pecuniary interest. 6. Confirmation of Minutes Resolution 2019-21-02 Moved by: Shawn Greig Seconded by: Diana Rae That the minutes of the Council Meeting held on July 3, 2019 be confirmed as recorded. Carried 7. Matters Arising from Minutes There were no matters arising from the Minutes. 8. Public Meetings (Statutory and Non-Statutory) There were no Public Meetings 9. Matters Arising from Public Meetings 10. Introduction of By-laws – First and Second Reading Resolution 2019-21-03 Moved by: Shawn Greig Seconded by: Diana Rae That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole. By-law 2019-57 Zoning Amendment – Z03 2019 Keeling Carried 1 | P a g e Township of Chatsworth Council Minutes July 17, 2019 11. Committee of the Whole Resolution 2019-21-04 Moved by: Shawn Greig Seconded by: Elizabeth Thompson That Council now go into Committee of the Whole. Carried 11.1 Consent Agenda Resolution 2019-21-05 Moved by: Shawn Greig Seconded by: Diana Rae That the Consent Agenda items be hereby received for information with the exception of item 11a Accounts Payable. Carried 11.2 Presentations/Delegations (Pre-Registered) BDO – 2018 Financial Statement Presentation – Traci Smith and Victoria Watson, BDO Traci Smith and Victoria Watson of BDO reviewed with Council the 2018 Financial Statement, their audit findings, and views about significant qualitative aspects of the Townships accounting practices, including accounting policies, accounting estimates and financial statement disclosure. Bryan Plumstead, Manager of Tourism, County of Grey Bryan Plumstead provided Council with an overview and presentation on tourism including the tourism definition, quick facts on tourism in Ontario, tourism in Grey County and the economic impact, challenges, and opportunities of tourism in Chatsworth. Gerald Golem - Sideroad 8 Surface between Grey Road 3 and Grey Bruce Line Gerald Golem presented a request to Council to consider a hard top road surface on Sideroad 8 between Grey Road 3 and Grey Bruce Line. Mr. Golem identified scenarios and concerns he has, and the potential economic opportunities Council should consider. 11.3 Matters Arising from Presentations/Delegations Resolution 2019-21-06 Moved by: Shawn Greig Seconded by: Diana Rae That Committee of the Whole recommend to Council the approval of the 2018 Financial Statements. Carried 11.4 Staff Reports and Verbal Updates from Staff Fire Chief’s Report 2019-11 Fire Department Activity Report June Resolution 2019-21-07 Moved by: Elizabeth Thompson Seconded by: Shawn Greig THAT Fire Chief’s Report 2019-11 dated July 17, 2019 regarding the June 2019 Activity Report be hereby received for information.
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