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Remote 28 January 2021 (Unapproved) 1272 21/01/192 Change to the Order of Business

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Remote 28 January 2021 (Unapproved) 1272 21/01/192 Change to the Order of Business Chinley, Buxworth and Brownside Parish Council Minutes of the Parish Council Meeting held on Thursday 28 January 2021, 7.30pm remotely via www.zoom.us Present: Councillors G Hewitt (Chairman), M Walton (Vice Chairman), P Wilson, R Drabble, A Knox, Mrs C Howe, Mrs C Rofer and W Smith. In Attendance: Clerk Mrs G Cooper, Derbyshire County Councillor Ruth George, High Peak Borough Councillor Eve Burton, Councillor C Sizeland (parish of Chapel-en-le-Frith) and one member of the public. 21/01/186 Apologies for Absence Apologies were received and noted from Councillor M Travis. Councillor D Fannon was not present. No apologies had been received. 21/01/187 Declaration of Members Interests The following declarations of interest were made: Member Agenda Item Interest Councillor Graham 8(a) Accounts for Wife cleans Parish Hewitt payment Room. 21/01/188 Community Police No Community Police were present. No update had been provided. 21/01/189 Borough Councillors High Peak Borough Councillor Eve Burton gave a brief report on a number of issues affecting local residents. 21/01/190 County Councillor Derbyshire County Councillor Ruth George gave an update on a number of DCC matters. In particular, she detailed changes to some local bus services, gave updates on flooding on Whitehough Head Lane, the temporary closure of the tramway, road surfacing improvements due in the summer and news of the repercussions caused by the removal of vegetation and protected trees on land between Chinley and Buxworth. 21/01/191 Open Forum One member of the public stated they wished to listen to the agenda item relating to Tree Preservation Order 299 at Britannia Mill Buxworth. Councillor Sizeland from the parish of Chapel-en-le-Frith gave a brief update on a number of matters, including advising that the damaged information panel on the tramway was to be replaced soon. Remote 28 January 2021 (Unapproved) 1272 21/01/192 Change to the Order of Business RESOLVED: To bring forward agenda item 6i, Tree Preservation Order 299 Britannia Mill Buxworth, since an interested person was present to observe the discussion, prior to further business being transacted. 21/01/193 Tree Preservation Order 299 Britannia Trading Estate Buxworth Details of Tree Preservation Order (TPO) 299 at Britannia Trading Estate Buxworth were presented and the amendments compared to TPO 293 were described. The parish council considered their response to the amendments. RESOLVED: To write to High Peak Borough Council in respect of TPO 299 at Britannia Trading Estate Buxworth maintaining the parish council’s support for the TPO in general but strongly objecting to the amendment to woodland area W4. This is on the grounds that a gap has only been introduced to allow for access to the development site when there is an option to reconfigure and improve the existing access point to the mill site, unless there are valid views from the highway authority to the contrary. If the trees have amenity value they should be retained in the TPO and access to the site should be considered as part of the planning application. To request a change to TPO 299 with immediate effect. 21/01/194 Minutes of the Remote Parish Council Meeting held on 26 November 2020 An error was identified in the draft minutes. Minute number 20/11/163 should read “Overhill Road” rather than “Overdale Road”. RESOLVED: That the minutes of the Remote Parish Council Meeting held on Thursday 26 November 2020 be approved for signature by the Chairman as a true and correct record with the above correction made to the signed hardcopy. 21/01/195 Chairman’s Update The Chairman had no update to make. 21/01/196 Clerk’s Report The Clerk’s report was received and noted. 21/01/197 Chinley Community Centre Project Consideration was given to submitting a new application to the National Lottery seeking funding for the development costs necessary to complete the fully funded proposal for the second stage of the main National Lottery application which is for the construction costs for a new community centre building. As part of the application a discussion was held regarding the parish council’s contribution towards the overall development costs. It was noted that the Community Association have confirmed a contribution of £8,000. High Peak Borough Council have confirmed that £8,000 of s106 monies could be allocated towards these costs. Remote 28 January 2021 (Unapproved) 1273 RESOLVED: To submit a new application to the National Lottery seeking funding for the development costs necessary to complete the fully funded proposal for the second stage of the original National Lottery application. RESOLVED: To approve a commitment on the above National Lottery application to contributing £8,000 of s106 monies towards the overall development costs necessary to complete the fully funded proposal should the National Lottery application be successful. 21/01/198 Chinley Community Centre Repairs It was noted that an inspection was carried out on the exterior of the community centre building in January by the caretaker, Clerk and Vice Chairman. A number of urgent repairs were identified. The fire door in the small room required replacing and had been carried out as matter of urgency. A quote for carrying out the other repairs was presented. Consideration was given to which budget to pay these items from. RESOLVED: To approve the quote from Darren Rowland Joinery to supply and fit a new fire door for £381.60, to be paid from the Community Association budget. RESOLVED: To authorise Darren Rowland Joinery to carry out up to a further 3 days of work at a cost of £180 per day plus materials to carry out the remaining repairs identified, to be paid from the Community Association budget. 21/01/199 Play Area Inspection Reports The weekly Play Area Inspection Reports were received. In Chinley it was noted that the Skatepark area had become waterlogged in the heavy rain. This was to be monitored. The Skatepark sign had also been vandalised with graffiti. One attempt had been made to clean it and a further attempt would be made to clean it off fully. All other matters had been resolved. In Buxworth it was noted that debris had been found again in the Playground area which must have been washed down in heavy rain. A waterlogged area just outside the Playground area had been noted as either a natural spring or broken drain and required further investigation. The track from the Car Park to the allotments had also been affected by water run-off despite measures taken to reduce this. All other matters were being resolved. RESOLVED: To approve the quote from Mark Lomas for £40 to hand-dig the waterlogged area outside Buxworth Playground to investigate the sitting water to consider action required, to be paid from the Grounds budget. 21/01/200 Parish Land Inspection Reports The monthly Parish Land Inspection Reports were received for Chinley Playing Fields, Chinley Community Centre Building and Chinley Park Stubbins Lane. At Chinley Playing Fields, on the footpath from Rhuddlan Place, a gap was evident between the path and the wooden upright. A suggestion was made to fill Remote 28 January 2021 (Unapproved) 1274 with aggregate. Waterlogged areas of the field, banking and footpath to the Skatepark were noted. All other matters were being resolved. At Chinley Community Centre a number of urgent repairs were identified. The urgent repairs had been considered under an earlier agenda item. At Chinley Park Stubbins Lane, a tree had fallen and was blocking the path in the pine wood. It did not appear to present any major safety issue. Consideration was given to how to deal with it. RESOLVED: To make arrangements to fill the gap on the footpath from Rhuddlan Place between the path and the wooden upright with aggregate, to be paid from the Repairs budget. RESOLVED: Cllr Wilson to inspect the fallen tree and provide recommendations on how and when to remove it. 21/01/201 Christmas 2020 It was noted that three of the small Christmas trees came out of their wall- mounted holders in very high winds throughout the festive period. The electrician was required to come out and an additional £70 call-out charge has been added to his invoice for approval. The trees could be cable-tied to the wall-mounted holders once the lights have been connected next year. Consideration was given to the 2021/22 budget in respect of Christmas for an additional four strings of white lights for the big Christmas trees as well as additional works to replace a number of the external junction boxes for the 2021 Christmas Lights displays. RESOLVED: To approve the additional £70 on the invoice from ProSafe Electrical Services for the additional call-out charge, to be paid from the Christmas budget. RESOLVED: To include in the Risk Assessment for Christmas Lights going forward a requirement to cable-tie the small trees to the wall-mounted holders once the lights have been connected. RESOLVED: To include the additional costs for Christmas 2021 in the 2021/22 budget. 21/01/202 Lower Lane Access Route to Chinley Park It was noted that the Clerk and Cllr Drabble met on site with a Network Rail representative to discuss the condition of the “Railway Steps” leading up to Chinley Park from Lower Lane and the drainage issues that appear to be contributing to the deterioration of these steps. The Network Rail representative suggested that we should not be knowingly diverting any drainage onto the railway embankment but rather it should be diverted across parish land before it reaches the top of the steps.
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