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AGENDA Page 1 of 3 Page 1 of 3 MIDDLESEX COUNTY LIBRARY BOARD TUESDAY, MAY 24, 2016 10:00 AM Middlesex County Building, CAO Board Room 399 Ridout Street North, London AGENDA Members: Warden Jim Maudsley, Chair; Councillor Marigay Wilkins and Citizen Appointees: Albert Bannister, Vice-Chair; Ian Brebner and Dave Jones. Also present was Lindsay Brock, County Librarian; and Cindy Howard, Director of Social Services A. CALL TO ORDER 1. Provision for disclosure of pecuniary interest. 2. Minutes of the Library Board Meetings held on April 26, 2016, 2016 A 2 - Library - May 24 - Library Board Minutes - April 26, 2016.pdf. Moved by ________________________ Seconded by ______________________ That the Minutes of the Middlesex County Library Board meetings held on April 26, 2016 be approved as presented 3. Visioning Topic – Board Orientation – Library Facility Review A 3 - Library - May 24 - Library Facility Review - May 24, 2016.pdf. Power point presentation by Lindsay Brock, County Librarian B. ACTION ITEMS 1. Healthy Kids community Challenge – Year 2 Action Plan and Budget B 1 - Library Action - May 24 - Health Kids Year Two Budget.pdf. Report from Lindsay Brock, County Librarian and Cindy Howard, Director of Social Services Moved by ________________________ Seconded by ______________________ That the attached Year Two Budget be approved, confirming that the Library Board agrees to engage with the institutions identified in the Action Plan, in accordance with sections 8.1, 9.3 of Policy No. FIN 2.01; and that the Library CEO be authorized to sign and submit the documents to the Ministry of Health and Long Term Care on or before June 22, 2016. Page 2 of 3 C. CORRESPONDENCE AND INFORMATION ITEMS 1. System Circulation and System Internet Usage to April 2016 (with 2015 for comparison) C 1 - Library Info - May 24 - System Circulation 2016-2015.pdf. 2. Information Services Usage Statistics – April 2016 C 2 - Library Info - May 24 - Information Services Usage Statistics.pdf. 3. Accounts Payable to May 12, 2016 totalling $104,950.35 C 3 - Library Info - May 24 - Library Payables.pdf. 4. Newspaper articles concerning Middlesex County libraries C 4 - Library Info - May 24 - Newspaper Articles.pdf. 5. County Librarian Update – April 2016 C 5 - Library Info - May 24 - CEO Report.pdf. Report from Lindsay Brock, County Librarian 6. Employment and Government Information Services Activity Report – 2016 C 6 - Library Info - May 24 - Employment and Government Activity April 2016.pdf. Report from Lindsay Brock, County Librarian 7. Copy of an article from the May 2016 edition of Municipal World entitled “Public Libraries – Key to Newcomer Success” C 7 - Library Info - May 24 - MunicipalWorldArticle-PublicLibraries-May2016.pdf. 8. Invitation to the Healthy Kids Community Challenge entitled Collaborative Community Forum on Thursday, June 23, 2016 at the Caradoc Community Centre C 8 - Library Info - May 24 - Lead the Change June 23 HKCC Middlesex County.pdf. 9. Article from CBC entitled “Kingston Library’s code of conduct an attack on homeless, advocates charge” C 9 - Library Info - May 24 - Kingston Library's Code of Conduct on Attack.pdf. 10. Ministry of Tourism Culture and Sport circulated the “Core Elements of Culture Strategy – draft for Public Comment, April 2016” C 10 - Library Info - May 24 - Culture Talks Draft Report.pdf. 11. Copy of a letter from the Ontario Library Association to the Ministry of Tourism, Culture and Sport providing comments on the Draft Culture Strategy C 11- Library Info - May 24 - OLA Culture Strategy Response May 2016.pdf. 12. Copy of a letter from the Ontario Library Association to the Government of Newfoundland and Labrador with respect to book tax and cuts to public libraries in their province C 12 - Library Info - May 24 - OLA Responds to the Closure of 54 Public Libraries in Newfoundland and Labrador.pdf. 13. Poster entitled “Emergency Preparedness Starts with You” C 13 - Library Info - May 24 - Prepare Your Selfie Campaign.pdf. Page 3 of 3 14. Newsletter from Vanier Children’s Services entitled “Moving on Children and Youth Mental Health” dated May 2016 C 14 - Library Info - May 24 - Vanier - Communique No 2 May 2016.pdf. 15. Glencoe Building Project Update 16. Dorchester Library Expansion Update Moved by ________________________ Seconded by ______________________ That Items C.1 – LIB through C.16 – LIB be received for information. D. INQUIRIES E. NEW BUSINESS 1. Next Meetings 10:00 a.m., Tuesday, June 28, 2016 10:00 a.m., Tuesday, July 26, 2016 10:00 a.m., Tuesday, August 23, 2016 10:00 a.m., Tuesday, September 27, 2016 10:00 a.m., Tuesday, October 25, 2016 10:00 a.m., Tuesday, November 22, 2016 10:00 a.m., Tuesday, December 13, 2016 F. ADJOURNMENT Moved by _________________________ Seconded by _______________________ That the meeting adjourn at May 24, 2016 Page 1 of 4 A 2 - Library FOURTH REPORT MIDDLESEX COUNTY LIBRARY BOARD TUESDAY, APRIL 26, 2016 10:10 AM Middlesex County Building, CAO Board Room 399 Ridout Street North, London Members: Warden Jim Maudsley, Chair; Councillor Marigay Wilkins and Citizen Appointees: Albert Bannister, Vice-Chair; Ian Brebner, and Dave Jones. Also present was Lindsay Brock, County Librarian; and Cindy Howard, Director of Social Services A. CALL TO ORDER 1. Provision for disclosure of pecuniary interest. None 2. Minutes a) Minutes of the Library Board Meeting held on March 22, 2016 Moved by Ian Brebner Seconded by Albert Bannister That the Minutes of the Middlesex County Library Board meetings held on March 22, 2016 be approved as presented. Carried. b) Closed Session Minutes of the Library Board Meetings held on March 22, 2016. (paper copy handed out at the meeting) Moved by Councillor Wilkins Seconded by Dave Jones That the Closed Session Minutes of the Middlesex County Library Board meetings held on March 22, 2016 be approved as presented Carried 3. Visioning Topic – Library Services Review • Power Point presentation by Lindsay Brock, County Librarian Lindsay Brock provided the Library board with a draft outline of upcoming meeting presentations, creating a schedule to follow to complete the strategic planning process as follows: May 24, 2016 - Library Facilities June 28, 2016 - Environmental Scan July 26, 2016 - Strategic Planning Session August 23, 2016 - Strategic Planning Session May 24, 2016 Page 2 of 4 A 2 - Library September 27, 2016 - Strategic Planning Session (Final Plan) October 25, 2016 - Library Budget – First Draft November 22, 2016 - Library Budget – Second Draft December 13, 2016 - Library Budget – Final Approval The “Library Services Review” presentation gave Board members an introduction or refresher to the variety of services and activities in the library system. The Library board discussed engaging a consultation to facilitate the strategic planning process. Moved by Albert Bannister Seconded by Ian Brebner That the Library Board recommend engaging a consultant for the Strategic Planning Project. Carried. B. ACTION ITEMS None. C. CORRESPONDENCE AND INFORMATION ITEMS 1. System Circulation and System Internet Usage to March 2016 (with 2015 for comparison) 2. Information Services Usage Statistics – March 2016 3. Accounts Payable to April 7, 2016 totalling $225.920.57 4. Newspaper articles concerning Middlesex County libraries 5. County Librarian Update – March 2016 6. Employment and Government Information Services Activity Report – March 2016 • Report from Lindsay Brock, County Librarian 7. Canadian Library Association Dissolution 8. Ontario Public Library Statistics – County Systems – 2014 9. SOLS – Advanced EXCEL Program Closing 10. TD Summer Reading Club 2016 May 24, 2016 Page 3 of 4 A 2 - Library 11. Glencoe Building Project Update The Building Committee met on April 21, 2016 to discuss the draft RFP. Work continues on this document and the Committee will work with the County Solicitor on a draft contract to include with the document. 12. Dorchester Library Expansion Update An update was provided by Thames Centre staff regarding the project timelines. Final drawings are forthcoming and the Committee will have one week to review the. A tentative sod turning date has been set for May 31, 2016 (subject to approval by Thames Centre Council), with formal ground breaking scheduled for the week of June 1, 2016. Moved by Albert Bannister Seconded by Dave Jones That Items C.1 – LIB through C.12 – LIB be received for information. Carried. D. INQUIRIES E. NEW BUSINESS 1. Next Meetings 10:00 a.m., Tuesday, May 24, 2016 10:00 a.m., Tuesday, June 28, 2016 10:00 a.m., Tuesday, July 26, 2016 10:00 a.m., Tuesday, August 23, 2016 10:00 a.m., Tuesday, September 27, 2016 10:00 a.m., Tuesday, October 25, 2016 10:00 a.m., Tuesday, November 22, 2016 10:00 a.m., Tuesday, December 13, 2016 2. Healthy Kids Community Challenge Event – “Lead the Change” was distributed 3. Library Branches and Road Tour It was noted that a date will be set after discussion with the County Engineer. The suggestion was made to include a stop at the Library Office in Strathroy if possible. May 24, 2016 Page 4 of 4 A 2 - Library F. ADJOURNMENT Moved by Councillor Wilkins Seconded by Dave Jones That the meeting adjourn at 11:40 a.m. Carried. Lindsay Brock, County Librarian Chair – Warden Jim Maudsley May 24, 2016 Page 1 of 4 C 3 - Library Info Library Payables 14 April - 12 May 2016 Cheque Number Vendor Name Invoice Description Amount 103650 Alastair Ferrari Expense Refund $237.82 103662 Bell Canada Glencoe Phone $81.70 103662 Bell Canada Ailsa Craig Phone $82.65 103688 CVS Midwest Tape LLC DVDs $39.08 103688 CVS Midwest
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