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School Consultation Report DEPARTMENT OF EDUCATIONAL AND SOCIAL SERVICES CONSULTATION REPORT ON THE FUTURE EDUCATION PROVISION FOR PUPILS AT BELLFIELD PRIMARY SCHOOL AND KIRKSTYLE PRIMARY SCHOOL This report has been prepared following a review of the proposal that: Education provision at Bellfield Primary School be discontinued with effect from the end of the 2015/16 academic session in June 2016, or as soon as possible thereafter; Education provision at Kirkstyle Primary School be discontinued with effect from the end of the 2015/16 academic session in June 2016, or as soon as possible thereafter; That the young people attending these establishments transfer to a new build school establishment, with effect from the start of the 2016/17 academic session in August 2016, or as soon as possible thereafter, to be sited on: Ground at the existing Bellfield Primary School site on Tinto Avenue, Kilmarnock; or Ground on the existing Kirkstyle Primary School site on Carron Avenue, Kilmarnock ; or Ground adjacent to the Bellfield Community Centre site on Whatriggs Road, Kilmarnock; or Further: That the pupils attending the newly formed primary school arising from the merger of Bellfield Primary School with Kirkstyle Primary School will transfer to Kilmarnock Academy from the start of the academic session 2016/17; and That pupils from Hillhead Primary School who currently transfer to Kilmarnock Academy will transfer to Grange Academy from the start of academic session 2016/17. Having had regard in particular to: (a) Relevant written representations received by the Council from any person during the consultation period; (b) Oral representations made to it by any person at the public meetings held on 18, 19, 20 and 26 February, 2014; and (c) Education Scotland’s report on the consultation proposal This document has been issued by East Ayrshire Council under the requirements of theCONSULTATION Schools (Consultation) REPORT - BELLFIELD (Scotland) - KIRKSTYLE Act 2010. 2014 /JP 2 CONTENTS 1. INTRODUCTION 2. THE CONSULTATION PROCESS 3. FEEDBACK FROM THE PUBLIC MEETINGS 4. RESPONSES FROM STAKEHOLDERS TO THE CONSULTATION EXERCISE INCLUDING THE REPORT BY EDUCATION SCOTLAND 5 THE COUNCIL’S RESPONSE TO ISSUES RAISED IN THE CONSULTATION PROCESS 6. ALLEGED OMISSIONS OF RELEVANT INFORMATION AND ALLEGED INACCURACIES CONTAINED WITHIN THE PROPOSAL DOCUMENT 7. REVIEW OF THE PREFERRED OPTION 8. COMPLIANCE WITH SECTION 9 (1) OF THE SCHOOLS (CONSULTATION) (SCOTLAND) ACT 2010 9. IMPLEMENTATION ARRANGEMENTS 10. CATCHMENT AREAS 11. PROCEDURES FOR MINISTERIAL CALL- IN 12. CORPORATE MANAGEMENT TEAM ROLE IN THE CONSULTATION PROCESS 13. THE COUNCIL’S APPROACH TO CONSULTATION 14. RISK MANAGEMENT 15. LEGAL ISSUES 16. CONCLUSION 17. RECOMMENDATIONS 18. ANNEX 1: THE PROPOSAL DOCUMENT 3 This report has been prepared following a review of the proposal that: Education provision at Bellfield Primary School be discontinued with effect from the end of the 2015/16 academic session in June 2016, or as soon as possible thereafter; Education provision at Kirkstyle Primary School be discontinued with effect from the end of the 2015/16 academic session in June 2016, or as soon as possible thereafter; That the young people attending these establishments transfer to a new build school establishment, with effect from the start of the 2016/17 academic session in August 2016, or as soon as possible thereafter, to be sited on: Ground at the existing Bellfield Primary School site on Tinto Avenue, Kilmarnock; or Ground on the existing Kirkstyle Primary School site on Carron Avenue, Kilmarnock ; or Ground adjacent to the Bellfield Community Centre site on Whatriggs Road, Kilmarnock; or Further: That the pupils attending the newly formed primary school arising from the merger of Bellfield Primary School with Kirkstyle Primary School will transfer to Kilmarnock Academy from the start of the academic session 2016/17; and That pupils from Hillhead Primary School who currently transfer to Kilmarnock Academy will transfer to Grange Academy from the start of academic session 2016/17. Having had regard in particular to: (a) Relevant written representations received by the Council from any person during the consultation period; (b) Oral representations made to it by any person at the public meetings held on 18, 19, 20 and 26 February, 2014; and (c) Education Scotland’s report on the consultation proposal This document has been issued by East Ayrshire Council under the requirements of the Schools (Consultation) (Scotland) Act 2010. 4 Report by the Executive Director of Educational and Social Services 1. INTRODUCTION 1.1 The purpose of this report is to :- Set out a record of the total number of written representations made to the Council by any person during the period of the public consultation exercise; Set out a summary of those written representations; Set out a summary of the oral representations made to the Council at the public meetings held at: o Hillhead Primary School, 18 February 2014 o Grange Academy, 18 February 2014 o Bellfield Primary School, 19 February 2014 o Kirkstyle Primary School, 20 February, 2014 o Kilmarnock Academy, 26 February, 2014 Set out a statement of the Council’s response to: o Those written and oral representations; and o Education Scotland’s report. Provide a copy of Education Scotland’s report; Set out a statement explaining how the Council reviewed the above proposal having had regard (in particular) to :- o The relevant written representations received by the Council during the public consultation period; o Oral representations made to it at the public meetings detailed above; and o Education Scotland’s report Provide details of any alleged omission from, or inaccuracy in, the Proposal Paper (including a statement of the Council’s opinion on it); Provide a statement of the action taken in respect of the omission or inaccuracy, or if no action has been taken of that fact why this is the case; and An explanation of the opportunity that may arise for making representations to the Scottish Ministers in terms of Section 15(4) of The Schools (Consultation) (Scotland) Act 2010. 5 2. THE CONSULTATION PROCESS 2.1 East Ayrshire Council’s Cabinet approved the recommendation to issue a Proposal Document (attached as Annex 1 of this report) on the future of education provision at Bellfield Primary School and Kirkstyle Primary School for public consultation at its meeting of Wednesday, 5 February 2014. The formal consultation period ran from Friday, 14 February 2014 to Friday, 28 March 2014 and written representations on the Cabinet’s proposals were sought from interested parties in terms of the Schools (Consultation) (Scotland) Act 2010. 2.2 In accordance with statutory requirements, the following individuals and groups were consulted: Statutory Consultees The Parent Councils of the affected schools; The parents of the pupils at the affected schools; Parents of children expected to attend an affected school within 2 years of the date of publication of this Proposal Document; The pupils at the affected schools; The teaching and ancillary staff, at the affected schools; The trade union representatives of the above staff; The Community Councils; Relevant users of the affected schools; Non statutory Consultees Relevant Community Associations; The constituency MSP; List MSPs for the area; The Constituency MP; Sub-Divisional Commander, Police Scotland; Chief Executive, NHS Ayrshire and Arran; Chief Executive Strathclyde Partnership for Transport (SPT); Area Commander, Scottish Fire and Rescue Service; Depute Chief Executive/Executive Director of Neighbourhood Services, East Ayrshire Council; Executive Director of Finance and Corporate Support, East Ayrshire Council; South Ayrshire Council; North Ayrshire Council; Skills Development Scotland; Community Planning Partnership Board; Principal of Ayrshire College 2.3 The Proposal Document was also advertised in the press and copies were made widely available locally and to local interest groups. Additional copies of the document were obtainable from the Department of Educational and Social Services, Council Headquarters, London Road, Kilmarnock, from the schools involved and through the Council Website at www.east-ayrshire.gov.uk. Copies were also available at public libraries and Council offices in the areas 6 affected. A copy was also sent to Education Scotland, who under the 2010 Act are statutory consultees and a notice of the proposal was sent to all parents of pupils attending the schools directly affected and associated establishments. 2.4 It has always been the practice within East Ayrshire to consult directly with the pupils and this good practice is now enshrined in the 2010 Act, which includes the pupils as statutory consultees. The Council followed the Scotland’s Commissioner for Children and Young People guidance on the processes to be followed when consulting with pupils and the task of obtaining the views of the pupils at both primary schools, was under taken by appropriate independent consultants, from Common Ground Mediation. 2.5 Five public meetings were arranged by the Council and advertised in the local press and on the Council website. Several schools also sent reminders messages to parents via the Groupcall system. The meetings took place on: o Hillhead Primary School, 18 February 2014 o Grange Academy, 18 February 2014 o Bellfield Primary School, 19 February 2014 o Kirkstyle Primary School, 20 February, 2014 o Kilmarnock Academy, 26 February, 2014 Attendance at the meetings, representing
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