Roppongi Academyhills Guidebook on Loading In/Out

1 Loading In/Out at Roppongi Hills Mori Tower

2 Guide to Distribution Handling Zones and Freight Elevators

3 How to Enter the Facility: Loading In/Out by Vehicle

4 How to Enter the Facility: Work Staff

5 Guide to Notiﬁcation Documents 1 Loading In/Out at Roppongi Hills Mori Tower

The following rules have been set to facilitate day-to-day smooth loading in/out of goods, etc., as well as maintaining a welcoming ofﬁce entrance, securing the passenger elevators and ensuring of the security of the building.

❶ All vehicles loading in/out shall use the distribution handling zone on B1F or B2F. ❷ All work loading in/out using hand trucks shall use the freight elevators. ❸ Transporting packages is prohibited on passenger elevators. ❹ Advance registration and following facility admission procedures on the day of are required to use the distribution handling zones and freight elevators for loading in/out. ❺ Facility admission procedures with B1F“ Disaster Prevention Center” are required in cases where unpacking, assembly or other work is to be conducted at the 49F after unloading packages.

2 Guide to Distribution Handling Zones and Freight Elevators

Please enter from“ Roppongi Hills Keyakizaka” using the“ Only for Vehicles Loading In” entrance.

Nogizaka 1F

Roppongi Street

Loop No. 3

Grand Hyatt Roppongi Hills Tokyo Mori Tower

TV Asahi Street TV Asahi Roppongi Hills Arena Azabu Juban

“Only for Vehicles Unloading” Entrance

49F

1F B1F B2F

1 Please park your vehicle in the“ Distribution Handling Zone” B1F and then go through facility admission procedures at the“ Distribution Management Center”.

Distribution Management Center E38 Elevator E51 Elevator

E51

E41 E40 E38 E39 Loading Route

To B2F

Vehicle Height Clearance 3.5 m

Distribution Handling Zone Disaster Prevention Center E39-41 Elevators

49F

1F B1F B2F

2 Please park your vehicle in the“ Distribution Handling Zone” B2F and then report to the“ Distribution Management Center.”

E42 Elevator E38 Elevator E51 Elevators E39-41 Elevators

E51

E42 E41 E40 E38 E39 Loading Route

From B1F

Vehicle Height Clearance 2.2 m

Distribution Handling Zone Distribution Management Center Counter

49F

1F B1F B2F

3 49F

E38 Elevator E42 Elevator E39-41 Elevators

Library Members Area

Library Cafe

Elv Elv

Elv Elv WC

Elevator Hall Photocopying Room Elv WC

Smoking Area / Vending Machines B Conference Room 1+2 E41 E42 Reception E40 Conference Room 7 E38 A Smoking Area / Vending Machines E39

Conference Room 5 Conference Room 6 Elv WC Collaboration Room 3 WC Public Telephones WC Elv WC Collaboration Room 1+2

Anteroom 4

Anteroom 3 Anteroom 2

Auditorium Sky Studio Tower Hall

Anteroom 1

Loading Limit of Freight Elevators

No. Door Opening Dimensions Car Interior Dimensions Max. Loading Capacity

E38 W 1,100 × H 2,400 W 1,900 × D 1,700 × H 2,700 1,450 kg

49F E39 W 1,100 × H 2,400 W 1,800 × D 1,700 × H 2,700 1,350 kg

E40 W 1,100 × H 2,400 W 1,800 × D 1,700 × H 2,700 1,350 kg

E41 W 1,500 × H 2,400 W 2,350 × D 1,700 × H 2,700 1,900 kg

E42 W 2,100 × H 2,500 W 2,100 × D 4,000 × H 2,500 3,000 kg 1F B1F B2F E51 W 1,600 × H 2,200 W 2,300 × D 2,050 × H 2,500 2,500 kg

4 3 How to Enter the Facility: Loading In/Out by Vehicle

Advance Filings Table 1: Types of Coverings

●Submission of “Registration” / “Work Notification” Loading Capacity Rental Fee ● The company in charge of loading in/out shall submit the “Academyhills ～80㎏ Air hand truck Available 100 yen Temporary Loading In/Out Registration” to the Academyhills person in charge of meetings by fax or e-mail no later than 7 days prior to the 80～150㎏ Plastic plywood Available 15,000 yen scheduled date of loading in/out. (Please refer to P.6) (Consumption tax not included) ● In cases where several companies will be loading in/out on one occasion, Steel plate, etc. 150㎏～ Inquire for Availability the organizer is requested to make adjustments in advance to ensure that reinforcement turns are taken in loading in/out (including vehicle arrival). Please note * Plastic plywood: Construction work optional that, in cases where other loading in/out is confirmed for the same time (50,000 yen; incl. coverings fee, consumption tax not included) slot after submitting the registration form, the Academyhills person in ● Upon placing protective coverings, please ensure that connected sections charge will contact the organizer to request adjustments. are fixed into place by tape so the coverings do not move. ● In cases where unpacking, assembly, installation or other work is to be ● The work for loading in shall be at the approval and according to the conducted after loading in goods, the “Work Notification” shall be similarly instructions of the Academyhills staff after arrival at the 49F. Your submitted no later than 7 days prior to the scheduled date of unloading. cooperation in not obstructing the passage and facility use of other (Please refer to P.6) customers is greatly appreciated. ● The time for loading in/out shall be during the hours that the 49F is ● Smoking is prohibited on the 49F. available for use. Please ensure to confirm in advance with the organizer and the person in charge of loading in/out. On the Loading Out Day ●Issuance of “Temporary Facility Admission Registration Card” Work for Clearing and Loading Out (49F) ● After receiving the “Academyhills Temporary Loading In/Out ● The prescribed protective coverings or use of air hand trucks that apply Registration,” a “Temporary Facility Admission Registration Card” will be to loading in shall also apply to work for clearing and loading out of the issued to the company in charge of loading by fax, by the day before the 49F. scheduled loading in/out. (Please refer to P.6) ● The time taken from parking the vehicle in the distribution handling zone ● The time taken from parking the vehicle in the distribution handling zone to completion of work shall be no longer than 30 minutes. Please confirm to completion of work, based on the applied time, shall be no longer than the status of work for clearing and loading out of the venue before 30 minutes. If there are a large number of packages, please ensure in entering the vehicle into the distribution handling zone. advance that preparations are made to have enough people to handle the ● Similar to loading in, parking multiple vehicles simultaneously is prohibited. amount. The person in charge is requested to make adjustments in advance to On the Loading In Day ensure vehicles enter in turns, depending on the status of clearing and loading out.

Distribution Management Center (Distribution Handling Zone) ●Distribution Management Center (Distribution Handling Zone) ● Please go through the same procedures as “On the Loading In Day.” ●Carry the “Temporary Facility Admission Registration Card” [Distribution handling fee (200 yen per vehicle)] is required for the facility ● On the day of loading in, please enter the distribution handling zone with admission procedures for loading out as well. the “Temporary Facility Admission Card” on board the loading vehicle. ● Please move the vehicle after going through facility exit procedures at the <> once loading onto the vehicle is ●Facility Admission Procedures complete. ● After arriving by vehicle, please present the “Temporary Facility Admission Registration Card” to the <> and go Other Matters to Note Concerning Work through facility admission procedures. [Distribution handling fee (200 yen per vehicle)] is required for the facility admission procedures for loading in. for Loading In/Out ● To protect the flooring of the 49F venue floor, the prescribed protective ● Please note that admission into the distribution handling zone for work for coverings or use of air hand trucks is required. Air hand trucks are loading in/out is not permitted without a “Temporary Facility Admission available for rent (100 yen per hand truck). Please consult with the Registration Card,” issued after filing in advance. The personal Distribution Management Center upon conducting the facility admission information obtained in the filing will be used in accordance with the ● procedures. Privacy Policy of Mori Building Co., Ltd. ● Please use freight elevators when moving packages. Use of passenger ●Work for Loading In (Distribution Handling Zone ~ Elevator) elevators is prohibited. ● Please make your way to the 49F, making sure to use the designated ● Freight elevators are not for the exclusive use of 49F, and are used for elevator (shown on the “Temporary Facility Admission Registration Card”). carrying work staff, packages, etc. to other floors. Your cooperation is ● Please refrain from propping up packages in elevators and the elevator hall. greatly appreciated. In cases where it is unavoidable to temporarily place packages, please place ● The “distribution handling zone fee (200 yen per time per vehicle)” and “air coverings, etc. against the walls beforehand. hand truck fee (100 yen per hand truck per time)” to be paid at the ● Work staff must be on the elevator when moving packages by elevator. <> and are payable in cash only. As Please refrain from moving only the packages. postponed payments, etc. are not accepted, please prepare in advance ● Multiple vehicles loading in at the same time may not simultaneously enter when coming to the distribution handling zone. the distribution handling zone. Please come at the time that has been ● Please note that you may be separately billed for any destruction, designated in advance. Please enter by following the distribution handling defacement or loss of facility equipment, fixtures, etc. or damages caused zone staff’s instructions when entering. to users of other facilities or this facility upon loading in/out or your other Please move the vehicle to the parking lot (P2) once unloading is complete, work or use. even if unpacking, venue setup or other work is ongoing at the 49F venue. ● Bringing in hazardous goods (firearms, ignitable, combustible or explosive goods, and other flammables), items producing noise or strong odor, animals, or items contrary to public order or morals are strictly prohibited. Floor Usage (49F) To protect the flooring and walls of the 49F, the prescribed protective * Please note that managing safety during work for loading in/out and in coverings or use of air hand trucks (loading capacity of up to 80 kg) is the distribution handling zone shall be the responsibility of the organizer required. Requests for rental of materials and undertaking construction work or user. We accept no liability whatsoever for any damages arising from to place coverings may be made with Academyhills staff (subject to advance accidents, incidents, etc., unless such is the result of our gross negligence. reservation and fee). Please consult the Academyhills person in charge of meetings in advance. (Please refer to Table 1)

5 4 How to Enter the Facility: Work Staff

● Please use the 1F “Work Staff Entrance/Exit” and then go through facility admission procedures at the B1F <>. ● The“ Facility Admission Pass” will be issued upon completion of Roppongi Street the procedures. Each person is asked to have their“ Facility Admission Pass” visible on their person at all times. McDonald’s Cross Point Loop No. 3 Work Staff Entrance/Exit

Tomod’s Roppongi Hills Mori Tower Grand Hyatt Tokyo

TV Asahi Street TV Asahi Roppongi Hills Arena Azabu Juban

B1F

E41 E40 E38 E39

Disaster Prevention Center

1F “Work Staﬀ Entrance/Exit”

5 Guide to Notiﬁcation Documents

● Academyhills Temporary Loading In/Out Registration ● Prior Work Notiﬁcation * Filing required for the loading in/out of packages and use of hand trucks * Filing required for unpacking, packing, erection, venue setup, preparation and conducting other work

“Registration” is available for download from the Academyhills website “Work Notiﬁcation” is available for download from the Academyhills website https://forum.academyhills.com/roppongi/en/guide/download.html https://forum.academyhills.com/roppongi/en/guide/download.html

[ELV designation] Construction work category: Date: 䕕 Yes 䕕 No / / Academyhills Temporary Loading In/Out Registration Tenant / Interior finishing / Mgmt. / Design / Housing renovation / Commercial operation / TM / Other (YYYY/MM/DD) [Entry column] Please select appropriate box on the right. Loading out Loading in Moving floors (Preference ELV No. ) Submission date (YYYY/MM/DD (DDD)): 20 / / ( ) ( F 䋻 F䚷) Prior Work Notification Receipt №: Company Roppongi Academyhills Name of company loading in/out Loading in to / Loading out from Bldg. Arts Center 49F name Name of Name of Forum Office company event Place 49F Location Name of Name of Name of TEL: 03-6406-6220 person in charge department venue TEL Name of Please contact below in the event of delay, change in arrival time Venue FAX: 03-6406-9350 person in charge Emergency or cancellation or if you cannot come within the applied time for Person name Venue name: contact other reasons on the day. responsible Seal TEL: (for sending this fax form) 03-6406-6243 or 6241 for the work Contact Emergency FAX: *To all loading in/out Company to carry out work contact (mobile) When loading in/out in cases where the venue has not been protected with Nature of Please send no later than Person in coverings, facility-designated hand trucks (air hand trucks) are required. Hand Construction work for event charge trucks are available for rent for a fee at the distribution handling counter for those Work 1 week in advance on day who do not have hand trucks prepared. (100 yen / hand truck) Work will be carried out in accordance with the following. (If changes are made after filing, please contact the staff in charge.) Date (YYYY/MM/DD) / / AM / PM : 䡚 AM / PM : Scheduled Work date Scheduled Max. Size (max.) Loading vehicles No. of Date / / AM / PM 䡚 AM / PM Loading Loading Equipment and time (YYYY/MM/DD) : : loading date loading time frame individual W䚷×䚷D䚷×䚷H Vehicle type × No. of vehicles loading Date 䡚 (Please enter in 24-hour format quantity / / AM / PM AM / PM products staff to be used (YYYY/MM/DD) : : (MM/DD (DDD)) the time frame for loading only) weight (cm) (Vehicle height (m)) Please fill in the following items. 䚷 :Event nameی W cm 4t × vehicles ( m) No. of : hand trucks D cm 2t × vehicles ( m) :Nature of workی ( ) / 䡚 H cm Wagon × vehicles ( m) Work Light VH × vehicles ( m) Other : content kg × vehicles ( m) Involves significant noise: Yes / Noی Please observe the following matters. No. of workers (approximate): personsی No smoking in the facility, even within loading vehicles. Roppongi Hills bldg. name Place Clearance .1 2. Please stay within the facility's speed limit of 5 km/h and vehicle height clearance (please refer to the table on the right). B1F 3.5 m Mori Tower *Please enter the number of people excluding the person responsible for the work. 3. Any waste from loading in/out must be taken with you when you leave. B2F 2.2 m 4. So that elevator arrangements, etc. can be made, please file this form with the person in charge at the Forum no later than 1 week in advance (may be faxed). [Request for Approval of Fire Use / Work Using Hazardous Goods] A "temporary facility admission registration card" will be sent to you by fax after confirming the elevator schedule, etc. with the distribution management center. Work using fire (sparks); equipment or apparatus producing smoke; or Work with significant noise (75 db or above) or vibrations flammable apparatus (gas, etc.) Yes / No (affecting nearby venues / lower floors) Yes / No 5. For the protection of the Academyhills flooring, use of facility-designated air hand trucks (approximately 80 kg loading capacity) is required, or, in cases of loading in/out heavy-load goods or using Work using hazardous goods (combustible minerals, petroleum Work operating or renovating the disaster prevention equipment hand trucks with hard rubber tires, protection with coverings made from material stipulated by the facility. Please confirm with the person in charge at Academyhills for details. products, paint, preservatives, etc.) Yes / No of the building itself (emergency exit signs, sprinklers, automatic Yes / No 6. In cases where there is to be installation, assembly, adjustment or other "work" other than loading, submission of a separate "Work Notification" is required. Please consult the person in charge at Academyhills. Work that may produce strong odor (including also residual perfume / fire alarm, smoke ventilation switch, emergency broadcasting air freshener scents) Yes / No equipment, etc.) *This document filing and the rules above apply to Academyhills floors only. Please inquire with the distribution management center for document filings and rules that apply to other floors. Other work Mori Building requires filing of "Request for Approval of Fire Use / Work Using Hazardous Goods / Operation of Equipment" Yes / No The personal information of customers obtained in this registration will be used in accordance with the Privacy Policy of Mori Building Co., Ltd. (http://www.mori.co.jp/pp/privacy.html). 12-07-16 academyhills Loading In / Loading Out Procedures Procedures Procedures Yes / No Date (YYYY/MM/DD) 䡚 completed / in process / not yet taken / / / / * Entry by person in charge Person in Person in charge Ext.: at Academyhills | charge of of operation:

Comment

Any work in the MDF office or telecommunications-related construction work requires an ID check. Submission process: Please bring the notification stamped with your approval. Submission deadline: 3 business days prior to commencement of work Other: Matters to be observed by workers within the facility and written explanations on various notifications, etc. are available online.

Bldg. mgmt dept. / Interior finishing dept. / Each operation office Receipt Your approval Housing renovation G For disaster Housing operation dept. Design dept. (TM) prevention For you/consignors center / to affix seal management office use only

Please enter the name of the person attending building management department / housing operation department meetings. Person attending bldg. mgmt dept. / housing operation dept. meetings Please note that these regulations are subject to change.

6 Mori Building Co., Ltd. Academyhills Forum Ofﬁce Roppongi Hills Mori Tower 49F, 6-10-1 Roppongi, Minato-ku, Tokyo 106-6149 TEL: 03‒6406‒6226 (Weekdays 9 a.m. - 6 p.m.)