ANNUAL PROGRESS REPORT FOR FY 2020/21 16 JUL 2020- 15 JUL 2021
Provincial Coordination Committee Meeting 01-APR-2021. The PCC meeting endorsed PASIP activities of FY 2021/22
ToT on LISA held in Godaworai Village Resort, Lalitpur. The program had jointly organized MoFAGA and PCGG Bagmati
Province Government
Office of the chief Minister and Council of Ministers (OCMCM) Bagamati Province
Provincial Center for Good Provincial Program Governance (PCGG) Implementation Unit (PPIU) Jawalakhel, Lalitpur, Nepal Makwanpur, Hetauda, Nepal
30 July 2021
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Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 1 Table of Contents
Table of Contents ...... 2 List of Tables ...... 3 Executive Summary ...... 4 Abbreviations and Acronyms ...... 7 1. Background ...... 10 2. Program Objective ...... 10 3. Program Implementation Arrangement in the Province ...... 10 4. Key Achievement against Target ...... 11 5. Details on the Progress ...... 13 6. Mainstreaming Gender Equality and Social Inclusion (GESI) ...... 27 7. Responding to COVID-19 Pandemic ...... 28 8. Monitoring and Knowledge Management ...... 29 9. Financial Progress ...... 30 10. Linkage and Coordination: ...... 32 11. Issues and Challenges ...... 32 12. Lessons Learned ...... 33 13. Recommendations/Suggestions ...... 34 14. Plans and Priorities for Next Quarter ...... 35 Annex I: ...... 38 Progress Against COVID Responsive Activities and budget under ASIP 2020/21 ...... 38 Annex II ...... 43 Consolidated Result-based Reporting against the targets of P/ASIP ...... 43 Annex III ...... 48 Outputwise Beneficiaries Details* ...... 48 Annex IV ...... 51 List of LGs with LISA Published ...... 51 Annex-V ...... 54 List of LGs prepared RIAP, Periodic Plan and CD Plan ...... 54 Annex -VI ...... 55 List of LGs accomplishing GESI Audit , GESI strategy and Code of Conduct ...... 55 Annex-VII ...... 56 List of LGs participated in MTEF Training ...... 56 Annex VIII ...... 57 Photographs of some key events ...... 57
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 2
List of Tables
Table 1: List of curricula approved from steering committee ...... 20 Table 2: Participants of RIAP Orientation ...... 21 Table 3: Participants of CD events in different themes under output 13 ...... 26 Table 4: Participants of CD events in different themes under output 14 ...... 27 Table 5: List of virtual events during lockdown ...... 29 Table 6: Output wise financial progress of FY 2020/21 ...... 30
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 3 Executive Summary
During this reporting period, PPIU and PCGG Bagamati province made a number of progress in both of the outcomes 2 and 3; and subsequent outputs except output 12. PPIU has been providing technical support on policy/laws, institution and system strengthening to provincial government and local governments. Likewise PCGG has been delivering training, orientation and capacity development activities to elected representatives of provincial and local government as well as PG and LG staff. Together with the physical progress highlighted below, PLGSP Bagamati achieve 37.28% financial progress out of budget 2,35,420,000.00 in FY 2020/21. This calculation excludes the IPF budget 1,530,000,000.00 due to IPF implementation guidelines has not been approved in FY 2020/21 to start the activities under output 12 for this purpose. Some key progress and achievement are summarized as below;
Summary- PPIU Bagamati Province formulated once an act (Provincial Good Governance Act) and two regulations (establishment and executive order of PCGG). Through this achievement, Provincial Center for Good governance (PCGG) in Bagamati Province has now been legally established and functioning. OCMCM formed a review team consisting of GLE from PPIU, undersecretary and officer from OCMCM Law Section, undersecretary from MoIAL and Section officer from Attorney General Officials to review existing acts/regulations of LGs and to provide feedback for improvement. The team completed the law review process of four LGs and published “Report on the Review existing laws of LGs and provide feedback for improvement” in a book form. PPIU initiated toward preparing GESI profile of PG ministries and data collection of 88 provincial officers has been completed and drafting the staff GESI profile process is ongoing. PPIU, in coordination with the PCC secretariat, supported conducting PCC meetings, identifying the possible agenda and informing the members as required. The PCC meeting has successfully conducted on 25 March 2021. PPIU supported to disseminate the decision of PCC meeting to LGs and also supporting to execute the decisions as appropriate. Provincial Coordination Committee meeting has been conducted on 01 April 2021 and endorsed the activity for the fiscal year 2021/22. Considering the importance of SDG localization, Bagamati province has prepared and published the “SDG Localization Roadmap” to facilitate the LGs in localizing the SDGs by developing strategies and aligning it with local planning and priorities. Seven IT officers working in PG ministries and supporting to strengthen/establish IT based information management system in respective PG ministries and the Provincial Public Service Commission (PPSC) to automation, form entry and verifications etc.PLGSP further capacited them on the key ICT based management system as well as e-governance supporting tools through three days dedicated training. Bagamati Province prepared and published a book “Pradesh Sarkaar ka 3 Barsha” (three years of Bagamati Province) incorporating the achievements and progress made by PG ministries during the last three years.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 4 Integrated website of Ministry of Physical Infrastructure Development (MoPID) has been prepared and published. A single format website of 46 offices under MoPID has been prepared and lived now. https://tid.bagamati.gov.np/np During the fiscal year 2020/21, PPIU achieved 26.40% financial progress in the activities except the Innovative Partnership Fund (IPF) budget under output 12. Out of total PPIU budget, NPR 175,630,000.00, NPR 15,00,30,000 was allocated for IPF but the implementation guidelines was not finalized during the FY 2020/21, so this budget seems not applicable to expense. Summary- PCGG PCGG has been established, operationalized and formally inaugurated by the Hon. Chief Minister Dor Mani Poudel on 15th December 2020. Earlier, Office of the Chief Minister and Council of the Minister (OCMCM) formulated Operational Directives (Gathan and Aadesh), 2077 for establishment of the PCGG. The physical infrastructure and existing assets of the Local Development Training Academy (LDTA) / Women Development Training Center (WDTC) has been officially handed over to the province government after signing on the MoU between the Ministry of Federal Affairs and General Administration (MoFAGA) and Provincial Government (PG). OCMCM has deputed a new Executive Director with two directors and 6 officers to operationalize and run the PCGG activities. Altogether 18 staff are in place including 4 support staff as adjusted from the then WDTC. By the end of the FY, one meeting of the Board of Directive three meetings of the steering committee of PCGG were held in presence of the Hon. Chief Minister Dor Mani Poudel and made necessary policy decisions to operationalize PCGGs. Likewise, six meetings of the curriculum committee were held and recommended the seven training modules along with the curriculum development directives to take approval from the Steering Committee/Board of Directives. DPR of PCGG building has been prepared and the e-bidding process was announced for its renovation and construction. But, the partial renovation/reconstruction completed by the end of the FY. In addition, the vision paper of the PCGG has been prepared with envisioning PCGG as a center for excellence having training qualities, consulting services, research, studies and certification. PCGG launched its own official website (www.pcgg.bagamati.gov.np) having dynamic facilities. The PCGG has also published a brochure with a menu of services of the capacity development (CD) and Leaflet with pictorial progresses of the PCGG. By the end of the FY, 105 LGs (87%) uploaded LISA reports in their website. Earlier, MToT event on LISA was accomplished collaborating with the Ministry of the Federal Affairs and General Administration (MoFAGA). Altogether, 63 Trainers (7 Female & 56 Male) were produced during the event including Chief Administrative Officer, District Coordinating Officers (DCOs) and Freelancers. By the end of the FY, 8 CD Plan (33.3%) out of 24 target, 35 RIAP (74.4%) out of 47 target and 19 Periodic Plan (135.7%) out of 15 target has been prepared.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 5 During the period, 33 LGs conducted GESI Mainstreaming Orientation in their LGs while 18 LGs developed and endorsed GESI strategy and 10% LGs developed code of conduct to control sexual harassment. Likewise, 30 LGs (54.5.7%) out of 55 conducted GESI Audit. By the end of the fiscal year 2020/21 eight different training activities were accomplished under output 13 for provincial staffs. A total of 251 (52 Female and 179 male) PG level stakeholders were benifitted. Likewise, 57 different training events/workshops were accomplished on ten different themetic areas under output 14. A total of 2213 (698 female and 1515 Male) beneficiaries (LG staff and representatives) were benifitted from these CD activities. About 80% of the events and participants are updated in CD-MIS. Necessary coordination and linkages were made during the period with the different agencies, ministries and institutions such as coordination with Staff College for knowledge sharing, LDTA for receiving curricula, Public Procurement Monitoring Office (PPMO) for organizing procurement management trainings, Provincial Policy and Planning Commission for formulating periodic plan and LG Association for finalizing the CD activities under output 14. By the end of the FY, 38.6 % of financial progress has been achieved. Total 8,10,09,603.00 NRs was expended out of 20, 98, 70,000.00 NRs of annual budget over the period including PCGG operational cost and equipment purchasing. The key issues realized during the FY were i) Impact of the COVID19 ii) Upscaling curricula development process iii) quality assurance of the training activities and iv) Quality assurance of the LISA Score.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 6 Abbreviations and Acronyms
ADCCN Association of District Coordination Committee of Nepal AGO Auditor General Office AMEP Annual Monitoring and Evaluation Plan ASIP Annual Strategic Implementation Plan CD/CDE Capacity Development/ Capacity Development Expert CDMIS Capacity Development Management Information System CIAA Center for Investigation on Abuse of Authority CuDE Curriculum Development Expert DFID Department for International development DPR Detail Project Report DPs Development Partners ED Executive Director GESI/E Gender Equality and Social Inclusion/Expert LDTA Local Development Training Academy LG/LL Local Government/Local Level LGE Local Governance Expert LISA Local Government Institutional Self-Assessment MoU Memorandum of Understanding MoFAGA Ministry of Federal Affairs and General Administration M/ToT Master of Trainings for Trainers MuAN Municipal Association of Nepal NARMIN National Association of Rural Municipality of Nepal NPD National Program Director NPM National Program Manager OCMCM Office of the Chief Minister and Council of the Minister PA Program Associate PASIP Provincial Annual Strategic Implementation Plan PCGG Provincial Center For Good Governance PCU Program Coordination Unit PG/PL Provincial Government/Provincial Level PLGSP Provincial and Local Governance Support Program PPC Provincial Coordination Committee PPD Provincial Program Director PPIU Provincial Programme Implementation Units PPM Provincial Program Manager PPMO Public Procurement Monitoring Office RAC Revenue Advisory Committee RFPs Request for Proposals RIAP Revenue Improvement Action Plan TA Technical Assistance ToR Terms of Reference UNDP United Nation Development Program WDTC Women Development Training Center
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 7
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 8
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Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 9
1. Background Federal system is a new system for Nepal. For all Provincial and Local Governments (LGs) in Nepal, implementation of the federal system is in an early stage. Providing enough capacity for provincial and local governments to deliver a prescribed minimum level of their assigned public service responsibilities is the key challenges for the federal system.
In this connection, the Provincial and Local Governance Support Program (PLGSP) have been designed as a main vehicle through which capacity gaps will be addressed. During the program period, PLGSP is expected to provide various levels of training to elected representatives and staffs and support to address the capacity gap areas. It is envisaged that the program will strengthen provincial and local governance systems, procedures and intergovernmental relationships, to maximize benefits in terms of cooperative federalism and enhance the capacity of provincial and Local Governments (LGs) to deliver services and effectively manage development processes.
The broader principles and approaches that underpin the PLGSP formulation are; (a) Focus on federal devolution; (b) Transparency and accountability in provincial and local governance; (c) Mainstreaming GESI; (d) Rights based and participatory approach; (e) Devolved, contextual and flexible programme design and; (f) Adaptive programming.
PLGSP is the national flagship program of the Government of Nepal (GoN) to build institutional, organizational and individual capacity at all levels of government, with special focus on the provincial and local levels. An umbrella program as such is providing a common framework for coordination and coherence of all governance-related program at the provincial and local levels and also accommodates other donor-funded program. As such, PLGSP is the sole national programme of GoN to implement governance reforms at sub-national levels and supporting the implementation of governance reform strategy at provincial and local levels as envisaged in the National Plan of Nepal.
2. Program Objective The general objective of the Provincial and Local Governance Support Program (PLGSP) is the attainment of functional, sustainable, inclusive and accountable provincial and local governance. Together with a broader goal “the attainment of functional, sustainable, inclusive and accountable provincial and local governance”, PLGSP have two specific objectives;
Strengthen provincial and local governance systems and procedures, and, inter- governmental (IG) relationships to maximize benefits of cooperative federalism for Nepali citizenry. Enhance the capacity of provincial and local governments to deliver services and development outcomes effectively to citizens.
3. Program Implementation Arrangement in the Province
As provisioned in the main document of PLGSP, the Office of Chief Minister and Council of Minister (OCMCM) is the key responsible agency in implementation of PLGSP at the province
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 10 level. The Provincial Program Director (PPD) / Provincial Program Manager (PPM) are the key responsible officials for overall implementation of PLGSP at the province level. The Provincial Programme Implementation Units (PPIU) has been established in the Office of Chief Minister and Council of Ministers (OCMCM). The Provincial Coordination Committee (PCC) has been formed in the chairpersonship of honorable Chief Minister and PPIU has been operating its function under the guidance and direction of the PCC. PPIU is providing technical support on policy, institution and system strengthening to provincial government and local governments.
The PCGG has been functioning under leadership of the Executive Director (ED) having policy guidance and direction from its board of directives and steering committee which is headed under Hon. Chief Minister and Principal Secretary of the province respectively. Provincial Center for Good Governance (PCGG) has been delivering training, orientation and capacity development activities to elected representatives of provincial and local government as well as PG and LG staff.
4. Key Achievement against Target
Despite COVID-19 pandemic, most of the indicators achieved with significant and/or moderate progress are presented in this section. Due to many restriction and mobility limitations caused by the COVID-19 pandemic, few indicators of the log-frame targeted for this fiscal year are in the initial stages and the progress under corresponding output has not been seen tangible by the end of this reporting period. Few indicators with significant progress are presented in this section, however, the consolidated results-based reporting against the targets of P/ASIP has been presented in Annex-II. Table 1: Indicator achievement against target. Description Target Progr Achievement Rema ess rks Output Indicator 11: 6 50% "Provincial Good Governance Act # of acts and regulations on 2077" and two regulations – Province exclusive and concurrent rights Good Governance Regulation 2077; passed by the provincial assembly and Good Governance Center that went through a committee (Establish and Execution) Order, process 2077.)
Output Indicator 12: 1 100% Coordinating and supporting DCC to # of federal institutions at lead coordination, facilitation and provincial level fully functional monitoring of program budgeted and providing support services to through Federal, Provincial and provincial government to deliver Local governments within the district the services including support in (PCC decisions #7). drafting laws, and other kind of support for efficient services delivery. Output Indicator 14: 1 100% Conducted 3rd PCC meeting on 25 # of provincial coordination April 2021. Agenda shared to all council (PCC) meeting held LGs/ participants on 18 April, effectively. meeting review the implementation progress of 2nd meeting, passed operational guidelines of PCC. Output Indicator 15 1 100% PG adopted vertical accountability system through the PCC Decisions #9
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 11 # of PG adopted Vertical and and 13 (Economic growth and Horizontal accountability system. Decision # 11 (Poverty and COVID Response). Output Indicator 19: 1 100% Legislation to establish Provincial # of provinces that have passed Public Service Commission the legislation to establish passed in FY 2019/20 (14 SEP provincial public service 2019) commissions (PPSC). PPSC well-functioning and Provincial Public Service published recruitment calendar on Commission formed in FY 06 OCT 2020 and started 2019/20 and started to recruit recruitment since 22 NOV 2020. staff as required for PG and LGs from FY 2020/21 onwards. Output Indicator 21: Prepared 1 100% Prepared and approved PCGG concept paper of PCGG. concept paper. A total of 17 Staffs are in place in PCGG Bagamati Output Indicator 22: 1 100% PCGG established in Bagamati Provincial Centre for Good Province through provincial Governance (PCGG) legislation in FY 2020/2021. established and functional in all (Provincial Good Governance Act provinces 2077 and two regulations – Province Good Governance Regulation 2077; and Good Governance Center (Establish and Execution) Order, 2077.)
Output Indicator 24: 119 88% Out of 119 LGs, 105 LGs adopted # of LGs that adopt a LISA tool and disseminate results standardized and uniform IT through their website, maintain based system to collect and website for the necessary analyze socio-economic data. information disseminations etc. Output Indicator 25: 24 8 Eight LGs prepared capacity % of LGs that have CD plans (20%) (33%) development plan. Output Indicator 26: 119 100% Out of 119 LGs in Bagamati % of LGs that adopted SuTRA province, 119 LGs adopted as a financial management tool SuTRA as a financial and submitted electronic management tool and submitted trimester financial report to electronic trimester financial FCGO. report to FCGO. Output Indicator 27: 119 88% Out of 119 LGs, 105 LGs adopted # LGs adopted LISA tool. LISA tool and disseminate results through their website by the end of this reporting period.
Output Indicator 31: 65 18 Eighteen LGs adopted child, % of PGs and LGs have fully (55%) (28%) senior citizen and differently endorsed GESI strategy abled person friendly governance
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 12 policy as part of GESI strategy /mainstreaming.
Output Indicator 32: 65 12 Twelve LGs adopted child, senior % of LGs have adopted code of (55%) (18%) citizen and differently abled conduct to control exploitation person friendly governance policy and including sexual as part of GESI strategy harassment /mainstreaming.
Output Indicator 35: 90 59 59 LGs LGs that have established % LGs that have established a (75%) (66%) a mechanism to collect or hear mechanism to collect or hear citizens’ grievances (incl. Public citizens grievances (incl. Public audits per projects, public hearing audits per projects, public etc.) hearing etc.) Output Indicator 41: 600 224 224 PG staffs attended different # of PGs’ staff attended at least capacity development activities one capacity development and/or short courses organized by activities or short courses PCGG organized by PCGG. Output Indicator 44 24 8 Eight LGs prepared capacity % LGs that prepared CD plan (20%) (33%) development plan based on initial based on LISA report. result of LISA. Output Indicator 45 20% 76% 778 LGs elected representatives % of LGs and elected (1168) (778) trained during FY 2020/2021 by representatives obtains short PCGG term training through PCGGs on federalism and related (Details presented in Annex-III) subjects. # of LG officials PCGG trained 3200 2,422 2422 LG staffs trained by PCGG anualy during the fiscal year 2020/21 Output Indicator 46: 500 480 PCGG organized and trained 480 # of LGs staff who attended LG staffs induction/ service entry induction training and on-the- training. job short courses on demand organized by PCGG
5. Details on the Progress
Under the implementation arrangements of the PLGSP, PPIU and PCGG are obligated for the smooth implementation of the output level activities of the outputs 4-14 associated with outcome 2 and 3. Under the outcome 2, PLGSP is envisaged to have efficient, effective, inclusive and accountable institutions through the accomplishments of four outputs related to PGs (output 4 - 7) and five outputs related to LGs (output 8 –12). Likewise, the capacity development activities for elected representatives and staff of provincial and local governments in different thematic areas has been focused under the outcome 3 (output 13 and 14).
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 13 During this reporting period, PPIU and PCGG Bagamati province made a number of progress in both of the outcomes 2 and 3; and subsequent outputs except output 12. Description of the achievements made in line with Bagamati Province approved PASIP is presented in this section in order of PLGSP’s outputs. In addition to the progress description, quantitative progress as per Annual Monitoring and Evaluation Plan (AMEP) as well as direct reach of the PLGSP to the target beneficiary level has been presented in Annex-III.
Output 4: PGs drafted legislation in a consultative manner
Under the output 4, two activities (review and revise existing acts, regulations and guidelines of PGs and review existing acts and regulations prepared by LGs and provide necessary feedback for improvement), as below has been implementing in Bagamati Province as per approved PASIP of FY 2020/2021. 4.1 Review and revise existing Acts, regulations and guidelines of PG Milestone: Revised/formulated 3 Acts and 3 Regulations of PG Achievement: 50% (1 act and 2 regulations formulated) By the end of this reporting period, Bagamati Province formulated one act- Provincial Good Governance Act 2077; two regulations – Province Good Governance Regulation 2077; and Good Governance Center (Establish and Execution) Order, 2077. Through this achievement, Provincial Center for Good governance (PCGG) in Bagamati Province has now been legally established and functioning.
4.2 Review existing Acts and regulations prepared by LGs and provide necessary feedback for improvement Milestone: Reviewed 5 laws prepared by LGs and provided feedback for improvement Achievement: 80% (4 acts/regulations prepared by LGS reviewed). The local governments (119) have formulated several Acts and regulations of their own to carry out their functions as provisioned in the constitution. In this light, Bagamati Province PPIU realized the need to review the existing Acts and Regulations adopted by local governments in order to better align with the spirit of the constitution and provide services to citizens in an efficient and effective way. As such, PPIU in consultation with OCMCM prepared guidelines to review existing acts and regulations prepared by LGs. OCMCM approved the guidelines (Principal Secretary level) and formed a review team to review existing acts of regulation of the five selected LGs.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 14 The review team consisting of GLE from PPIU, Undersecretary and Officer from OCMCM Law Section, Undersecretary from MoIAL and Section officer from Attorney General officials, selected five LGs (2 Rural Municipality, 1 Municipality, 1 Sub- metropolitan city and, 1 Metropolitan city). Out of five LGs, law review process of four LGs (namely-Hetauda Submetropolitan City, Makawanpur, Lalitpur Metropolitan City, Lalitpur. Uttargaya Rural Municipality, Rasuwa and Bhimeshwor Mnicipality, Dolakha) has been completed. OCMCM published an official book/ report based on the review done by the review team and provided feedback to the respective LGs.
Output 5: Modernized PG systems enable horizontal and vertical accountability to all citizens and mainstream GESI Under the output 5, a total of six activities, as below have been implemented in Bagamati Province as per approved PASIP of FY 2020/2021. 5.1 Mainstream GESI in provincial governments (PGs) including formulation of GESI strategy /guideline Milestone: Mainstreamed GESI in PG and developed GESI strategy Achievement: 40% (Data collection for GESI profile completed, Concept note prepared, GESI focal person in all PG ministries appointed and trained).
GESI mainstreaming, a process of assessing and ensuring that planned action, legislation, policies or programs at all levels have used GESI disaggregated data and information in terms of targeting and addressing their immediate and strategic needs. Considering this importance, PLGSP aims to make sure to mainstream GESI at provincial level in all governance systems, procedures and processes and at every stage of program implementation, monitoring/evaluation and reporting. To support the GESI mainstreaming process in Bagamati Province, PPIU has developed a concept note emphasizing the importance of GESI mainstreaming in all the stages of program design, planning and budgeting, implementation, monitoring and reporting and got approval from OCMCM. As such, the formulation of GESI strategy is under discussion with OCMCM. To start the process, GESI focal person has been assigned in all PG Ministries and provincial authorities. One day orientation and two days training has been provided to GESI focal persons about the importance of GESI and their roles and responsibilities towards the plan of action to mainstream GESI in the PG level. Additionally, PPIU initiated toward preparing GESI profile of PG ministries and data collection process has been started in a designated template. By the end of this reporting period, data collection from 88 PG offices has been completed and forwarded to PCGG (GESI expert) for further process towards developing the staff GESI profile of Bagamati Province.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 15 5.3 Support Provincial Coordination Council meeting and execution of decision Milestone: Provincial Coordination Council Meeting held once a year and decision minuted /implemented Achievement: 100% (Provincial Coordination Council Meeting Conducted on 25 March 2021, decisions minuted and shared with LGs for implementation).
To tie up the functional relationship and linkage in planning, managing development activities between the provincial and local governments, organizing the Provincial Coordination Council (PCC) meeting at least once in a year is a legal (Clause 105 LGOA) provision. Under the PLGSP, PPIU has budgetary provision to support PCC meetings and PPIU, in coordination with the PCC secretariat, supported as required to conduct PCC meeting, identifying the possible agenda and informing the members as required. The PCC meeting was conducted on 25 March 2021. It is important to be noted that this PCC meeting has been endorsed the PCC operational guidelines of Bagamati Province. Likewise, PCC made 23 decisions towards strengthening functional relationship and linkage in planning, managing development activities between the provincial and local governments.
PPIU supported to disseminate the decisions made by PCC to the LGs in timely manner and supporting to execute the decisions. More importantly, two decisions (# 3 and #5) out of 23 made by PCC are directly associated with PLGSP and same has been reviewed by the PPIU and PCGG and ensure the activity to support these decisions through the P/ASIP 2021/22.
5.4 Organize Coordination Meeting of PCC of PLGSP on trimester basis Milestone: Organized meetings on trimester basis Achievement: 100% (Provincial Coordination Committee meeting conducted in 01 April 2021 and endorsed the P/ASIP activities for FY 2021/22).
In coordination with PPD, PPIU has developed the concept note to conduct the Provincial Coordination Committee meeting during February 2021. But due the transfer of PPD, the process became somewhat delayed. However, in coordination with Principal Secretary and Secretary (meeting and administration division) and PPM, the meeting has been conducted on 01 April 2021 at Hotel Summit, Kupandole Lalitpur. The meeting has been chaired by Chief Minister and participation of other PCCc members including a provincial assembly member and representative (Monitoring and Coordination Specialist) from PLGSP PCU. PPIU supported to for all necessary preparation of the provincial coordination committee meeting (identifying the agenda, date and venue, communication to the participants) to make it success.
Before PCC meeting, PPIU organized several formal and informal meetings with OCMCM and PG ministers. Additionally, pre-planning workshop has also been conducted in the chairmanship of principal secretary. In the workshop representatives from PG ministries, DPs working in the Bagamati Province, representatives of DCC, NARMIN and MuAN were participated and provided feedback. After the feedback from different stakeholders, the final draft of the activities has been presented in the PCC meeting. PCC meeting has been endorsed the P/ASIP activities for FY 2021/22.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 16 5.6 Publicize programme and progress of PG through different means of communication. Milestone: Disseminated programme and progress of PG twice a year Achievement: 100% (Published “Predesh Sarkaarko 3 Varsha” – three years of provincial government including the progress made by PGs. Appointed focal persons in LGs in five thematic areas and started to coordinate for best case collection).
OCMCM Banamati Province published a book entitled “Predesh Sarkaarko 3 Varsha” (three years of province government) including the key progress and achievements done by the PG ministries during January 2018 to December 2021. In the book, the key progress /achievements and best practices performed by 7 PG ministries, Provincial Public Service Commission(PPSC), Province Planning Commission and Chief Attorney General has been covered.
Additionally, to gather the best practices of the local governments, PPIU develop a concept note to appoint focal persons for key thematic areas within the scope of PLGSP. The concept note has been finalized and approved from the Principal Secretary Level. ToR for the focal person for each thematic areas has been developed and circulate to the LGs to appoint focal person on five thematic areas; (a) governance and rule of law, (b) capacity development (institutional and individual), (c) public finance management, (d) information technology and (e) GESI. This has found very fruitful to be connected with the right peoples in the LGs and to plan/perform the related activities as well as to get update of the same. For example- PCGG Bagamati is now working with GESI focal person to plan the activities related to GESI audit, GRB and mainstreaming. Likewise CD focal persons are considered as key coordinating peoples to plan.
5.10 Prepare SDG localization guideline Milestone: Developed SDG localization guideline Achievement: 100% (SDG localization roadmap of Bagamati Province has been published and disseminated). Considering the importance of SDG localization, Bagamati province has been developed and prepared the “SDG Localization Roadmap” to facilitate the LGs in localizing the SDGs by developing strategies and aligning it with local planning and priorities. Earlier, PPIU TA team has been prepared the document “SDG localization roadmap” and had wider consultations with OCMCM, PPPC and PG ministries. Further to OCMCM, a draft document has been provided to the PG ministries for the review and feedback and organized a joint meeting (in 16 Feb 2021) with OCMCM and representatives of PG ministries in OCMCM meeting hall to collect the feedback. Feedbacks and inputs received from the OCMCM and representatives from PG ministries has again been incorporated and submitted
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 17 to Principal Secretary, PPD and PPM final review and approval the printing process. As such a highly valued document entitled “SDG localization Roadmap of Bagamati Province” has been published. Now PPIU is planning to distribute book to all the LGs within the Bagamati province. Additionally, it is believed that this book will be an important source of reference for other provinces as well.
5.11 Reform governance system (digitizing regular services of PG and ministries) Milestone: Digitized service delivery of Ministry of Physical Infrastructure Development (MoPID). Achievement: 100% (Prepared website of MoPID and 46 field offices in a single format to manage the information, data and contents). To digitize the services of PG ministries and offices, PPIU Bagamati province has prepared a concept note to develop the website of District Cottage and Small Industry Offices and offices under Ministry of Physical Infrastructure Development (MoPID) to develop system and websites to digitize the services. In the due course, district cottage and small industry have their own provision to develop the digital system so avoiding the resource duplications, PLGSP supported MoPID and its 46 provincial offices located at within the province. A commom understanding has been made between the secretary of MoPID and OCMCM to develop the website with its essential layout and the process has been moved ahead. Now the website (https://tid.bagamati.gov.np/np) developed in a single layout for all 48 offices has been finished. Provincial offices are now managing the content/information in their respective websites focusing the information and services delivered to the citizens.
Output 6: PGs manage provincial public administration functions more effectively
Under the output 6, three activities, as below have been implemented in Bagamati Province as per approved PASIP of FY 2020/2021. 6.1: Develop IT based management system in OCMCM i.e. established dashboard, data center and e-library in OCMCM. (Recruit 7 IT officers for PG ministries) Milestone: Installed IT based Office Management system in OCMCM Achievement: 100% (& IT officers onboard in PG ministries, trained and working for IT based management practices in PG ministries including OCMCM). During this reporting period, the recruitment of seven IT officers in PG ministries has been completed. IT officers are working since 16 December 2020 in the PG ministries. IT offices are working to improve the IT based information managements system and some key achievements of the FY 2020/21 are as below: Develop and implement online application platform for PPSC Bagamati Web based information management system in MoITFE- Ongoing Setup file server within PG ministry (OCMCM) Centralized E-attendance system functioning (OCMCM, MoPID, MoITFE, MoIAL) Digital notice board in the PG premises (MoIAL). Toll-free number setup and functioning (OCMCM and MoITFE). Automation system setup for tourism licensing under MoITFE. Integrated information management system and website develop of MoPID.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 18 Online tax paying system establish under MoPID- ongoing (tmis.bagamati.gov.np) Regular update of PG ministries websites and official social media handling etc. Previously 3 days dedicated training (14-16 Feb 2021) has been provided to IT officers by PCGG. The training was focused on the key ICT based management system as well as e-governance supporting tools like (E-attendance, Group SMS, Mobile Apps, notice boards, social sites management etc). Software development strategy, website development techniques focusing in Drupal, server management and virtualization techniques, visualizations tools (desktop, server, nested), remote server management and data collection and visualization tools are name to few areas focused in the ICT capacity development training. This training supported IT officers to initiate the IT based management system in the assigned ministries. Moreover, IT officers are regularly supporting the Provincial Public Service Commission (PPSC) in automation, form entry and verifications process and helping PPSC for smooth function through the use of possible IT based management tools/system.
6.10 Develop human resource capacity development plan Milestone: Developed HR & Institutional Policy Achievement: 90% (A final draft of human resource development plan of Bagamati province has been prepared). PPIU in coordination with OCMCM drafted a human resource capacity development (HRCD) plan of Bagamati province. The HRCD plan of Bagamati province has been developed focusing three broader components- individual level, institutional level and system level development. Potential activities, action plan, resources, implementation, monitoring and supervision, institutional provision etc has been well incorporated in the draft HRCD plan. But due to some technical and systemic process, the document could not be published in the FY 2020/21.
6.15 Develop internal control system for PG and execute it Milestone: Developed and implemented Internal Controlling system in PG Achievement: 75% (Initial draft of internal control system guidelines is being prepared and further consultation with OCMCM is going on). To assist the Provincial governments to perform their functions transparently, efficiently and effectively, PPIU TA team has been prepared final draft of internal control system (ICS) of Bagamati province in close coordination with the provincial treasury controller office (PTCO) and OCMCM. After several round of meetings and discussion, internal control guidelines has almost been finalized. But. According to province fiscal guiding regulations 2076 (Predesh Aasthik Karyabidhi Niyamawali 2076) of Bagamati province, the Provincial Treasury Control Office (PTCO) need to prepare outline and guideline for preparing internal control system and which has yet to formulate by PTCO. Due to this reason the internal control system guideline prepared could not formally published for implementation. However, the need of ICS has been acknowledged by OCMCM and PTCO.
Output 7: PCGGs made operational to deliver CD service
Milestone: Renovate/reconstruct physical infrastructure of Provincial Center for Good Governance and develop model operational guidelines for PCGG Achievement: 40% (PCGG Gathan/Adesh formulated, Executive Director and other staffs fulfilled, board of directors and other committees (steering committee, curriculum development committee) meeting conducted in regular basis,
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 19 annual implementation roadmap approved, DPR prepared, Vision Paper of PCGG Prepared). PCGG has been established at provincial level and fully functional. Office of the Chief Minister and Council of the Minister (OCMCM) issued Good Governance Center (Establish and Execution) Order, 2077 for establishment of the PCGG. The physical infrastructure and existing assets of the Local Development Training Academy (LDTA) / Women Development Training Center (WDTC) has been officially handed over to the Bagamati province government. Likewise, OCMCM has deputed a new Executive Director and two directors. More than 16 staffs are in place including officers and support staffs. In addition, PLGSP has deputed five thematic experts to support PCGG activities. For smooth operationalization of the PCGG, different decisions and policy guidelines were made by the meeting of the board of directives and steering committee in presence of the Hon. Chief Minister Dor Mani Poudel. The key decisions made during the period were approval of the Annual Strategic Implementation Plan (ASIP), Annual Implementation Margadarshan and Curriculum development directives. Likewise, three meetings of the curriculum development committee were held and the committee recommended the six training modules for approval from steering committee. Similarly, renovation/reconstruction of the PCGG building has been partially completed. The vision paper of the PCGG has been prepared with a vision of “PCGG as a center for excellence”. The paper has envisioned PCGG with a center of training qualities, consulting services, research, studies and certification. The PCGG has also prepared a Master Plan based on this vision paper having an indicative budget along with DPR of the planned infrastructure. PCGG launched its own official website (www.pcgg.bagamati.gov.np) having dynamic facilities. The website has been designated for the targeted audiences with the necessary access of the information/resources such as download facilities of the notices, format, terms of reference (ToR) etc. The PCGG has also published a brochure with a menu of services of the capacity development (CD). The PCGG also published a six-fold leaflet showing its annual progress through the picture and information of the key events under different thematic outputs. Likewise, three meetings of the curriculum development committee were held and the committee recommended the modules of the different training for approval from steering committee. The list of the approved curricula from the committee has been presented in Table-1 below. Table 1: List of Curricula Approved from Steering Committee SN Approved Curricula 1 Curriculum for Cabinet Proposal Writing Training 2 Curriculum for GESI Mainstreaming 3 Curriculum for IT System Development Training for Provincial and LGs IT Officer
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 20 4 Curriculum of Procurement Management Training 5 Curriculum for Service Entry Training 6 Curriculum for Service Entry Training of Officer (level-6) 7 Curriculum for In Service Training of Officer.(Level 7 & 8)
Output 8: Modernized LGs have strong administrative systems and accountable public financial management (PFM) system Under the output 8, six activities, as isslusrated below have been implemented as per the approved PASIP of Bagamati Province FY 2020/2021. 8.3 Prepare Revenue Improvement Action Plan (RIAP) of LGs Milestone: Prepared RIAP in 47 LGs Achievement: 74.4% (35 LGs Prepared RIAP out of 47) To support LGs to prepare Revenue Improvement Action Plan (RIAP), PCGG deployed three consulting agencies. By the end of the FY 2020_21, 35 LGs (74.4%) could able to prepare RIAP out of 47 targeted LGs. The list of the LGs accomplishing the RIAP has been listed in Annex-V
8.4 Conduct MTEF Orientation Milestone: Orient on MTEF in 119 LGs Achievement: 55% (65 LGs oriented on MTEF through Zoom). Despite of the Pandemic situation due to COVID19 and late approval of the MTEF Guideline, the PPIU and PCGG team jointly organized virtual orientation for 65 municipalities in first round and two rural municipalities in the second round. Due to rush and busy schedule of LGs at the end of the FY, the participation in virtual programme were seen very low and therefore the planned events in second round of the orientation were stopped suddenly. However, a total of 187 (16 female and 171 male) staffs were trained in MTEF. The list of Lgs participated in the MTEF training is presented in Annex- VII.
8.4 Prepare CD plan of LGs Milestone: Prepared CD plans in 24 LGs Achievement: 33.33% (8 LGs Prepared CD Plan) PCGG had plan of supporting 24 LGs to formulate CD Plan of their own. In this respect, PCGG entered to procurement process and issued EoI, and RfP to qualified company/firm. Meanwhile, the CoVID-2 pandemic was largely spread and government issued curfew, which largely hampered the schedule. However, PCGG proceed the technical evaluation proposal for 24 LGs. The RfP were called separately for three separate cluster. In this process, only one Service Providing Company could have got selected for 8 LGs of under Cluster one. The list of the 8 LGs accomplishing the CD Plan has been listed in Annex-V.
8.5 Prepare periodic plan of LGs Milestone: Prepared periodic plan in 14 LGs Achievement: 135.7% (19 LGs Prepared Periodic Plan).
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 21 As per the decision of the steering committee of the PCGG, the entire periodic plan (PP) formulation process was coordinated by the Provincial Policy and Planning Commission (PPPC). Initially, the milestone of the periodic plan was set for 7 plan. But, after collaboration with the PPPC, the milestone was changed to14 plan. In this connection, the PPPC would take the stock of LGs, who have not yet formulated the PP and call a joint meeting to find the interest and commitment of LGs and then final milestone was changed to 20 based on the cost sharing and commitment of the respective LGs. At the end of the FY, altogether 19 LGs prepared their periodic plan having 135.7% of the physical progress. The list of the 19 LGs accomplishing the Periodic Plan has been listed in Annex-V.
8.6 Organize orientation to Revenue Advisory Committee (RAC) members of LGs Milestone: Oriented 119 LGs RAC members and officials on RIAP Achievement: 81% (289 RAC members out of 357 of the 119 LGs Oriented on RIAP)
PCGG organized three events of orientation to Revenue Advisory Committee (RAC) members of LGs to prepare RIAP. A total of 289 (81%) out of 357 RIAC members were participated in the orientation program. The details of the participation of the RAC members was as below:
Table 2: Participation in RIAP Orientation Event Venue Participated LGs Participants Total Male Female I Tistung, Chitwan, Makwanpur, Dhading, 32 46 78 Makanpur Nuwakot & Rasuwa II Nagarkot, Kathmandu, Lalitpur, Bhaktpur, Kavre, 86 48 134 Kavre Sindhupalchok III Khaniyakharka, Ramechhap, Dolkha and Sindhuli 50 27 77 Sindhuli Total 168 121 289 Detail GESI disaggratation of the events is included in Annex-III
8.8: Introduce LISA in local governments Milestone: Introduced LISA in 119 LGs Achievement: 88.2 % (MToT completed, 105 LGs disseminated in the website). During second trimester MToT event on LISA has been accomplished in collaboration with the Ministry of the Federal Affairs and General Administration (MoFAGA). Altogether, 63 (7 Female and 56 Male) trainers were produced during the event including Chief Administrative Officer, District Coordinating Officers (DCOs) and Freelancers. The freelancer consultsnts were assigned to support LGs to adoapt LISA and to ensure the quality of the score supported by the evidences as per LISA operational guideliens 2077. As a result by the end of the FY 2020_21, 105 LGs (87%) out of 119 LGs, adapted LISA tool and disseminated results through the MoFAGA portal (https://lisa.mofaga.gov.np/). The list of the LGs with LISA status has been listed in Annex-IV. While reviewing the LISA status of the LGs, th overall score range from 15.5 to 93.5 make sense there are large variation among the LGs in terms of legal, administrative, managerial practices and service delivery to the citizens. More than one third (36%) out of 105 LGs scored below the 50 and at the same the good thing together is 59% LGs scored between 50-80. Table below shows the overall status of the LGs in each score range of interval 10.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 22 Chart 1: Number of LGs with overall LISA Score (N=105)
NUMBER OF LGS WITHIN LISA SCORE RANGE 40 17 16 14 10 4 2 2
15-25 25-35 35-45 45-55 55-65 65-75 75-85 85+
If we see the component wise achievement of the LGs out of 10 components, performance of the component judiciary activities (82.66%) and administrative management (74.41%) seems good. The progress on Cooperation and coordination (36.37%) seems poor but which should be strong to move ahead with the spirit of the federalism- cooperation, coordination and co-existence. Additionally, social inclusions (40.39%), Physical infrastructure (42.83%) and environmental conservation and disaster management (43.77%) are name few components need more support in the coming fiscal year. The componentwise score is presented in the graph below: Chart 2: LISA Componentwise Score
LISA Component wise Score 82.52% 74.21% 63.98% 57.26% 56.97% 55.64%
43.62% 42.86% 40.64% 36.55%
शासक य व ध संगठन तथा वा ष क बजेट तथा व ीय एवम ् सेवा वाह या यक काय भौ तक पूवा धार सामािजक वातावरण संर ण सहकाय र सम वय शासन योजना यव थापन आ थ क यव थापन स पादन समावेशीकरण तथा वपद यव थापन
In this background, PPIU and PCGG check the quality of the LISA score upon the available documents uploaded in the LISA portal. Our observation shows that few variations in terms of assigning proper number as supported by the evidence, documents uploaded in irrelevant places, incomplete documents uploaded against full mark claimed, poor quality of the scanned documents, same documents uploaded in many place even it was not relevant for that particular sections are name to few issues we have to guide LGs individually in the upcoming fiscal year. This quality assessment provided an important insight to be supported LGs especially in the documentation part. Output 10: LG systems mainstream GESI in their service delivery
Under the output 10, two activities, as outlined below have been implemented in Bagamati Province as per approved PASIP of FY 2020/2021.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 23 10.1 GESI mainstreaming in LG Milestone: Conducted GESI Mainstreaming Orientation in 119 LGs Achievement: 27.7% (33 LGs conducted GESI Mainstreaming Orientation in their LGs). 15% (18 LGs developed and endorsed GESI strategy and 10% LGs developed code of conduct to control sexual harassment
33 LGs (27.7%) out of 119 had organized GESI mainstreaming orientation in Bagmati province. The list of the 33 LGs accomplishing the GESI Mainstreaming has been listed in Annex-VI.
The aim of the program is to ensure that LGs have mainstreamed GESI in all governance systems, procedures/processes and ensureGESI at every stage of program implementation, monitoring/evaluation and reporting. Altogether, 1048 participants were benefited from this activity of which, 61% were LGs staff and 38% were elected representatives. The disaggregated data shows that male (64%), female (36%) Brahmin/Chhetri (61%), Janajati(28%) and Dalit (8%) were involved in GESI mainstreaming orientation. The details of the trainings/workshop along with the disaggregated data of the beneficiaries has been presented in the Annex- III
Earlier, PCGG had organized ToT on GESI mainstreaming and developed trainer/consultant roster to implement GESI mainstreaming activities. Out of 34 participants, 74% female were participated and signed assignment to facilitate GESI mainstreaming training to local level. Similarly, 85% Local level have nominated the GESI focal persons at local level with their TOR and responsibility. PCGG had coordinating and networking with GESI focal persons as per their ToR to implement GESI activities in local level. During this reporting period, PCGG had organized LGs level GESI focal person meeting and oriented on GESI program. Altogether, 60 focal persons from local level were participated. Among them 56% were female staff and majority were from BCN. So, GESI focal person had lead the GESI mainstreaming training to local level at their respective LGs. In addition, the LGs has developed GESI strategy, code of conduct and GESI Policies. The details have been illustrated below: a. Local levels developed GESI strategy: During this reporting period 18 LGs (15%) out of 119 have indorsed and published the GESI strategy and remaining LGs have planned to develop strategy in next FY. The list of the 18 LGs accomplishing the GESI Strategy has been listed in Annex-V. It was found that, majority of the LGs have been formulating their annual budget and program activities based on their GESI strategy Plan. Similarly, the LGs have established a fund of gender based violence. b. Local level implement code of conduct to control sexual harassment and exploitation: By the end of the reporting period, 12 LGs (10%) out of 119 have developed and implemented the code of conduct to control sexual harassment and exploitation at working place. LGs have disseminated the code of conduct public places. LGs have also managed the complained desk to register the issues of sexual harassment and exploitation in work place as well as community level. The list of the 12 LGs implementing code of conduct to control sexual harassment and exploitation has been listed in Annex-V.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 24 c. Policy and provision on senior citizen and children: By the end of the reporting period, majority of the LGs have indorsed a special policies and program for senior citizen and children in their annual plan and budget. They have been implementing the child protection policies in line with child labor free local government, child marriage free LGs. More than 10 LGs have been implementing child friendly local government system as per CFLG guideline. Similarly, LGs have indorsed the programs and policy regarding senior citizen in GESI strategy and implementing different type of activities for senior citizen. 10.2 Conduct GESI audit of LG Milestone: Conducted GESI Audit in 55 LGs Achievement: 54.5% (30 LGs conducted GESI Audit out of 55)
By the end of this reporting period, 30 LGs (54.5%) conducted GESI Audit out of target 55. Most By the end of this reporting period, 30 LGs (54.5%) conducted GESI Audit out of target 55. Most of LGs conducting GESI audit on annual basis based on GESI audit guideline-2077 with an active participation of the LGs to identify gap analysis through in-depth discussion, verification of indicators/sub-indicators. The list of the 30 LGs accomplishing the GESI Audit has been listed in Annex-VI. Earlier, PCGG had announced notices for conducting GESI Audit in 55 LGs. But, only two vendors were selected (out of three) through procurement process. Unfortunately, one vendor out of two had terminated its contract with PCGG showing the reason of the COVID19. Finally, remaining one vendor may able to conduct only 4 GESI Audit though it had the total assignment of 19 LGs. However, it was found during the reporting period that 26 LGs had already conducted GESI Audit on their own resources contributing on the milestone of total 55 LGs. Chart 3: Status of GESI Audit in Local Level
Status of GESI Audit of local level Policies, Laws and plan 20
15
10 Governance and Organisational accountibility 5 management
0
Full marks
Human resource and Service delivery Obtain marks Capacity building
As figure of obtaining cumulative marks on five major indicators and identified the gap in lacking the GESI policies, laws and plan. Similarly, the gap identified on the indicator related to human resource management and capacity building including in other indicators. It shows that almost Local level to be sensitized and responsible to mainstreaming GESI in local government system.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 25 Output 13: Elected representatives and civil servants at the provincial level are incentivized and trained for delivering high quality services
Under the output 13, a total of six activities have been implemented in Bagamati Province as per approved PASIP of FY 2020/2021
13.1 Train/orient elected representatives and PGs' staff Milestone: Trained 300 elected representatives and staff of PG on various thematic areas including GESI Achievement: 75% (out of 300 target elected representatives and staffs of PG, 224 has been trained by the end of this reporting period)
During the fiscal year 2020/21, PCGG had organized nine training/workshops for provincial staff and officials in eight different themetic areas. The name of trainings delivered and participants are presented in the table below:
Table 3: Participants of CD events in different themes under output 13 SN Accomplished Activities Events Total Participants 1 Cabinet Proposal Writing Training for Provincial Official (2 Days) 1 38 2 IT System Development Training for Provincial IT Officer (2 Days) 1 36 3 MToT on Public Procurement Management (3 Days) 1 30 4 Public Accountability Program (Media Discussion) 1 16 5 Consultation Workshop on Provincial CD Framework (1 Days) 1 15 6 ToT On GESI (Audit/Mainstreaming). 1 7 7 Development planning and public relations management Training or 2 40 personal secretary of province Assembly members (2 events) 8 COVID19 Sensitive Orientation for Provincial Frontline Support Staffs 1 42 TOTAL 9 224 The details of the trainings/workshop along with the disaggregated data of the beneficiaries has been presented in the Annex- III
Output 14: LGs’ elected representatives and civil servants are empowered and trained for delivering high quality services
Under the output 14, a total of 14 events for six activities have been implemented in Bagamati Province as per approved PASIP of FY 2020/2021
14.1 Train/orient elected representatives and staff of LGs Milestone: Trained 3200 elected representatives and staff of LGs on various thematic areas including GESI Achievement: 69.15 %(A total of 2,213 elected representatives and staffs of LGs trained on various thematic areas including GESI).
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 26 Total 57 events uner 10 different themetic areas were accomplished under output 14 during the FY 2020/21 specially targeting for LG staffs and representatives. Altogether, 1,933 LG staffs (87.34%) and 280 elected representatives (12.65%) were capacitated on various thematic areas. The accomplished activities under output 14 during the FY 2020/21 are presented in the table below: Table 4: Prticipants of CD events in different themes under output 14 SN Accomplished Activities Events Total Beneficiaries 1 Inter-Governmental Coordination and Collaboration Workshop (3 3 98 Events) 2 IT System Development Training for Local Level IT Officer (5 5 99 Event) 3 Consultation Workshop on Periodic Plan Formulation with the LL 1 35 Representatives 4 Consultation Workshop on Capacity Development of the LL with the 1 30 LL Association 5 Public Procurement Management and Governance Promotion 3 88 Workshop 6 Procurement Management Training for LG Staffs (Virtual) 9 380 7 Service Entry Training for the Account/ Administrative Staffs of the 12 480 Level 4 and 5 of the Local Governments 8 Vital Event Registration and Social Security Training (Virtual) 19 876 9 Learning Sharing Workshop on Ward Level Service Delivery 1 35 (Virtual) 10 Workshop on Monitoring and Coordination for DCC Representatives 3 92
TOTAL 57 2,213 The details of the trainings/workshop along with the disaggregated data of the beneficiaries has been presented in the Annex- III
6. Mainstreaming Gender Equality and Social Inclusion (GESI)
Gender Equality and Social Inclusion (GESI) mainstreaming is one of the important components of PLGSP program. To mainstream GESI on ASIP of the PCGG, the following activities were done during the FY 2020/21; A checklist for GESI friendly office structure has been proposed in the DPR of the PCGG building. The proposed GESI checklists are as follows; - Separate toilet for women and men (disable friendly- commode with handle) - Availability of sanitary pads for emergency. - Bucket with cover lid in bathrooms. - Code of conduct (language, behavior related)- written flex hanging in wall. - Breastfeeding room for lactating women staff./ resting room - Time to time Gender orientation provision in office. - Zero tolerance of GBV. - Feedback and complaint mechanism with confidentiality maintenance (e.g feedback/complaint box setup in different places).
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 27 Giving GESI Weightage during RFP Evaluation- The evaluation of the RFPs of the GESI Audit has been accomplished with giving significant weightage especially on composition of the proposed human resources on technical proposal. Likewise, the evaluation team has planned to ensure the inclusion during the RFPs of the CD Plan and RIAP.
Including GESI Content in CD Activities- The issue of the GESI has been explicitly pronounced during training delivery of the CD activities. The GESI sensitizations have also been done over the period among the program stakeholders. The GESI contents are also incorporated during curricula development of the training event.
Inclusion in PCGG Staffing - The management of the PCGG has recruited and adjusted support staffs preferring GESI candidates. Altogether, 23 staff are working under PCGG including provincial staffs (9) and TA Staffs (6). Four support staff from the then WDTC are adjusted in PCGG and four staff are newly recruited. If we look the PCGG staffs by GESI lenses, 9 staffs (39%) are female while 2 staffs (8.6%) are Dalit and two staffs (8.6%) are Janajati.
Celebration of the International Women Day- PCGG has celebrated international women’s day on 8 March 2021 at the PCGG premises with the participants of the service entry training. Around 45 participants including PCGG staffs were involved during the celebration of the event.
GESI Beneficiaries in CD Activities –All together 3,973 participants were capacitated/oriented during FY 2020/21 under output 8, 10, 13 and 14. If we look the data in GESI perspective, 1243 female participants (31.3%) were capacitated during the period. Likewise, Dalit 5.7%, Janajati 18% , Brahman-Chhetiri, 72.9%, Madhesi 1.4%, Musim (0.3%) and other (1.5% ) were also capacitated/oriented over the period. The details of the disaggregated data of the GESI group has been presented in the Annex-III.
Others 1.49% Female Male
Muslim 0.30% 68.71 Madheshi 1.46% %
B/C 72.97%
Janajati 18.05% 31.29 % Dalits 5.74%
Celebration of the International Women Day- PCGG has celebrated international women’s day on 8 March 2021 at the PCGG premises with the participants of the service entry training. A total of 45 participants including PCGG staffs were involved during the celebration of the event.
7. Responding to COVID-19 Pandemic
COVID19 Precaution Measures- Precaution and preventive measures have been taken during conduction of the training event. Participants are requested to maintain social distance and make sitting arrangements accordingly. The mask and the sanitizer are provisioned on budgeting of the training proposal and mandatory before entering the training hall during conduction of the event.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 28 COVID19 Focus Training- COVID19 sensitive orientation for the frontline staff of the provincial ministries was organized for three days. The key objective of the event was to be aware of precaution and preventive measures while delivering services amid COVID19 situation and to orient on protocols of COVID19 to be maintained during the service delivery.
Conducted Virtual Activities Ensuring all Safe and Safety: During the second round of the lockdown due to COVID19, PCGG had taken an alternative way of undertaking ASIP activities through virtual means. Therefore, PCGG did not stopped its program and continued the scheduled activities with frequent consultations and consensus of targeted beneficiaries. The list of the virtual events conducted during lockdown period has been listed below-
Table 5: Virtual Events During Lockdown Period Number Total SN Accomplished Activities Targeted For of Event Benefeceries Procurement Management Training for LG 1 LGs Staff 9 380 Staffs (9 Events) Service Entry Training for the Account/ 2 Administrative Staffs of the Level 4 and 5 of LG Staff 2 75 the Local Governments (LGs) (2 Events) Vital Event Registration and Social Security 3 LG Staff 19 876 Training (19 Events) Virtual Learning Sharing Workshop on Ward 4 LG Rep 1 35 Level Service Delivery (1 Day) Orientation Program on Mid Term 5 LG Staff 6 187 Expenditure Framework (MTEF) for LGs TOTAL 37 1,553
Similarly, PCGG conducted sharing learning workshop in between the entire 119 LGs of Bagmati Pradesh. The events was found encouraging participation of LGs Chair/Mayor and Officials and well appreciated this initiatives as a horizontal learning.
8. Monitoring and Knowledge Management
Monitoring from Development Partners of PLGSP- A team of the development partners (DPs) of the PLGSP visited the PCGG Office on 4th March 2021. The DPs team comprised by Madhu Bishowkarma and Egbert Pos from DFID, Silvana Hogg from Norvegian Embassy and Shradha Rayamajhi from Swiss Embassy shortly observed the PCGG premises. The DPs visit was coordinated by the PCU of PLGSP. The team observed and monitored two parallel events of the service entry training. A discussion program was organized to discuss progress, issues and leanings made by PCGG. Mr. Bimal Pokharel, ED of the PCGG had welcomed the DPs members and delivered a brief presentation of the PCGG progress and challenges. During the visit, the DPs members provided fruitful feedback and guidance to the PCGG.
Virtual monitoring/observation by M&R Expert: Due to the COVID-19 pandemic, many activities were compelled either postpone or deliver virtually. However, many capacity development activities has been delivered through zoom platform. As part of regular monitoring and reporting, M&R expert observed two events: GESI orientation to LG GESI point person and MTEF training to LGs staffs. The virtual training was
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 29 conducted smoothly and participants were felt happy being participated from home/workspace because travel was not convenient. Some practical sessions were not possible through the virtual means of delivery. Due to the bandwidth issues and unstable network most of the participants were not open the video. However, participants attendance was collected through Google form and email address were collected, so all the hands out were provided to the participants. So the training resource materials were accessible to all the participants. Observation of Training Events from PPIU: PPIU TA team (Governance cum Legal Expert and Monitoring and Reporting expert observed an important event “Capacity development training for province level IT officer” organized by PCGG in Bharatpur Chitwan. In the capacity development event, 7 IT officers hired for PG ministries of Bagamati Province and few ITOs from LGs were participated. The training was focused on the key concepts and contents related to IT based management system as below; - Website development techniques focusing in drupal and overview of other technology (Practical) - Server management and virtualization techniques, Cloud computing and government cloud - Overview of ICT tools supporting e-governance (E-attendance, Group SMS, Mobile Apps, notice boards, social sites management etc - Desktop Virtualization, Server Virtualization, Nested Virtualization, Server Operating System Install, Remote Server Managemen etc. Additionally, Dipendra Subedi, Director of PCGG oriented IT officers about administrative and regular work procedures applicable for all staff working in government offices. Overall the training was good and participants observed happy with the content and facilitator of the training in many concerns. Participants were shared their perception towards the insufficient practice time during the training, which seems normal due to many things was not possible to cover in the three days training. As such observing the depth and importance of the content, the time of the training was not sufficient and recommended to consider in future trainings.
9. Financial Progress
During the fiscal year 2020/21, PPIU achieved 26.40% financial progress in the activities except the Innovative Partnership Fund (IPF) budget under output 12. Out of total PPIU budget, NPR 175,630,000.00, NPR 15,00,30,000 was allocated for IPF and 25,550,000.00 for other outputs and PPIU operations. The budget allocated for IPF has not yet been matured to expense due to the IPF guidelines has not been finalized. As such, a total of NPR 6,744,280.00 was expensed out of NPR 25,550,000.00 by PPIU.
Likewise, PCGG has achieved 38.6% of the financial progress during FY 2020_21. Total 8,10,09,603.00 NRs has expended out of 20, 98, 70,000.00 NRs of annual budget over the period including PCGG operational cost and equipment purchasing. PCGG is a new structure for the provincial government. It was established during end of the first trimester of the FY 2020_21. At the beginning of the establishment there were limited number of PCGG staffs. At that moment, the efforts of the PCGG had been mostly focused in preparatory works of the PCGG such as operationalization of PCGG, procurement process of the ASIP activities, CD demand collection, curricula development and resource person/expert build up/assembling. Thus, much of the initial
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 30 time of the PCGG was consumed in preparation of the ASIP activities which ultimately slow down the pace of the implementation process. On the other hand, the challenges posed by COVID19 have also stagnated the overall financial progress. The output-wise summary of the financial progress of PPIU and PCGG has been presented in the table below;
Table-6: Output-wise financial progress Output Output Details Budget ('000) Financial Progress Expenditure (%) Output 4 PGs drafted legislation in a consultative 3,500.00 701.63 20.05% manner Output 5 Modernized PG systems enable horizontal 8,300.00 1,015.58 12.24% and vertical accountability to all citizens and mainstream Output 6 PGs manage provincial public 7,700.00 1,819.02 23.62% administration functions more effectively Operation Cost 4,850.00 2,028.33 41.82% Machinery and Equipment 1,200.00 1,179.72 98.31% PPIU Sub-total 25,550.00 6,744.28 26.40% Output 12 Innovation and Partnership Fund is 150,030.00 0 0 operational and transparently supporting local governments innovative practices PPIU TOTAL 175,580.00 6,744.28 ** Output 7 PCGGs made operational to deliver CD 50,000.00 6,231.79 12.46% service Output 8 Modernized LGs have strong administrative 76,320.00 50,755.43 66.50% systems and accountable public financial management (PFM) system Output 9 LG systems enable horizontal and vertical 5,400.00 0 0.0% accountability to all citizens Output 10 LG systems mainstream GESI in their 22,900.00 3,458.62 15.10% service delivery Output 11 LG"s system enable citizen engagement 0 0 0.0 and inclusive Participation Output 13 Elected representatives and civil servants at 16,000.00 3,906.07 24.41% PLG have the capacity and serve citizens to their satisfaction Output LGs’ elected representatives and civil 35,000.00 11,923.83 34.07% 14 servants are empowered and trained for delivering high quality services Operations –PCGG 3,850.00 3,737.54 97.08% Machinery and Equipment –PCGG 1,100.00 996.34 90.58% PCGG Total 209.870.00 81,009.60 38.60% Total (Excluding IFP Budget of PPIU) 235,420.00 87,753.88 37.08% Grand Total (Including IPF Budget of PPIU) 385450.00 87,753.88 22.77%
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 31 10. Linkage and Coordination: Regular coordination with PPD, PPM and other relevant staff of OCMCM. Routine update of program and progress made by PLGSP to Principal Secretary. Regular technical support, guidance and follow-up with IT officers assigned in the PG ministries. Regular communication and coordination with PCU and PCGG for monthly planning and updates. Periodic meeting with DPs working the Bagamati province and consultations to avoid the duplications of programs in PG/LG level. Coordination and follow-up with LG for the appointment of focal persons in five thematic areas (Governance and rule of law, Information technology, GESI, Public finance management and capacity development) to gather best practices in the respective thematic area. Regular Coordination and consultation with Staff College regarding knowledge sharing, mutual cooperation and curricula development. Coordination with Local Development Training Academy (LDTA) regarding receiving the training module developed by the LDTA and getting necessary support on designing of the curricula of the various training module. Formulation of the Periodic Plan (19) has been accomplished collaborating with the Provincial Policy and Planning Commission and Respective Local Governments (LGs). A list of the CD demand has been finalized after a consultation with LGs Associations (NARMIN, ADCCN and MuAN). Three workshop on Monitoring and Coordination were successfully accomplished collaborating with the DCC Association, Baghmati chapter. Three Workshops on Public Procurement Management and Good Governance were organized with a facilitation support from PPMO. Training Events (19) were conducted virtually for Ward Secretary on Vital Event Registration and Social Security with the facilitation support from the Ministry of Home Affairs/VERT Division. Training events (4) were conducted virtually for Ward Chair on Enhancing Ward Level Service Delivery with the facilitation support from MoFAGA and independent consultant. MToT on LISA was successfully accomplished collaborating with the MoFAGA. Likewise, MToT on Procurement Management was also organized collaborating with the PPMO.
11. Issues and Challenges COVID19- COVID19 has continually created implementation challenges on organizing in person training events and other program activities. The field movement were limited due to COVID 19. Though the government’s safety protocol has been followed in each events, the participation of intended beneficiaries in the events are still not satisfactory. This situation affects the participation
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 32 of actual beneficiaries as well as effectiveness of the content to be delivered at the local level by the training participants.
Upscaling Curricula Development Process- While Developing the Curricula of the training activities, PCGG tried to identify the need of the target groups addressing their actual expectation that may capacitate them. Even in the curricula development process it is assumed that curricula and its content for training programs in various disciplines should be prepared by coordinating and facilitating by respective thematic experts, but it is difficult to prepare thematic curricula due to the lack of such experts in PCU and PCGG.
Quality Assurance of the Training Activities- PCGG has been accomplished number of CD activities over the period. But the qualities of the training events are still to be reviewed and improved. Therefore, it quality issues should be considered from planning to execution of each trainings/events including curriculum designing and roster management.
Quality Assurance of the LISA- By the end of the FY, 105 LGs may able to upload their LISA reports. Remaining 14 LGs are still in progress except three LGs- Lalitpur Metropolitan of Lalitpur, Madhypur Thimi Mun- of Bhaktapur and Likhu Tamakoshi of Ramechhap. Analyzing the results of the 105 LGs, it has been observed that the obtaining score of the some of the LGs are unrealistic and doubtful meaning to assess their quality in each indicators.
Respond: In this connection, PCGG and PPIU have jointly carried out the desk exercise on quality assurance(QA) of LISA of top scoring ten and below scoring 5 LGs. While conducting this QA, it is noticed that some LGs have claimed more score than they actually they have. In this regards, the LGs have not uploaded the right Means of Verification (MoVs) documents as demanded by the LISA indicators. So, this has been challenging to systematize the LISA at local level. The details of the quality assurance report of the LISA has been presented in the Annex-VI.
12. Lessons Learned LISA Tool: Our observation shows that few variations in terms of assigning proper number as supported by the evidence, documents uploaded in irrelevant places, incomplete documents uploaded against full mark claimed, poor quality of the scanned documents, same documents uploaded in many place even it was not relevant for that particular sections are name to few issues we have to guide LGs individually in the upcoming fiscal year. This quality assessment provided an important insight that LGs needs technical support especially in the documentation part
LISA Quality Check: PPIU and PCGG check the quality of the LISA accomplished by the LGs. A total of twenty LGs (10 LGs having highest score and 10 LGs having lowest score) documents were reviewed by the technical team of PLGSP. During the quality assessment of LISA, few variations in terms of assigning proper number as supported by the evidence were observed. For instance- documents uploaded in irrelevant places, incomplete documents uploaded against full mark claimed, poor quality of the scanned documents, same documents uploaded in many place even it was not relevant for that particular sections etc. The quality assessment provided an important insight to be supported LGs for further improvement of LISA and its quality. Hence, it has been realized that LGs need to be guided on these areas individually and/or based on the gaps identified and especially the documentation part seem to be improved in most of the LGs.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 33 Creating an Accessible Learning Platform/Rapid Response Center: Considering the diversity of the capacity among the participants of LGs and PGs, it has been realized that an automated learning management system which included the basic to advance level resource materials for all level of stakeholders would be fruitful to address the diverse need of the participants. For this, an accessible learning platform/rapid response center would be better ideas to address the need of all level staffs/elected representatives.
Curricula of the Service Entry Training: Twelve events of the service entry training for account/Administrative staff of level 4 and 5 were successfully accomplished. According to the participants of the training, the curricula of the training would be revised as per needs of the target participant specifically focusing the job description of the training participants.
Timely Finalize Implementation Modality: The success of programme largely depends on the selection of appropriate implementation modality. Since, PCGG is a new creation, we had not much idea and we faced several challenges in procurement process, which delayed us to proceed some important component, which has resulted low financial delivery. PCGG would timely consult with the core stakeholders and finalize the implementation modality and speed up the procurement process as well as selection of LGs for various component.
Assign Specific Responsibilities- Specific allocation of responsibility makes the team member more accountable towards his/her responsibilities. PCGG has now took full shape and almost all section has right staffing. Hence, PCGG will now delegate the responsibilities along with the certain level of decision making authorities to section. And, the concerned TA expert will fully make responsible to specific section. This will further enhance the sense of responsibilities.
LISA Quality Check: PPIU and PCGG check the quality of the LISA accomplished by the LGs. A total of twenty LGs (10 LGs having highest score and 10 LGs having lowest score) documents were reviewed by the technical team of PLGSP. During the quality assessment of LISA, few variations in terms of assigning proper number as supported by the evidence were observed. For instance- documents uploaded in irrelevant places, incomplete documents uploaded against full mark claimed, poor quality of the scanned documents, same documents uploaded in many place even it was not relevant for that particular sections etc. The quality assessment provided an important insight to be supported LGs for further improvement of LISA and its quality. Hence, it has been realized that LGs need to be guided on these areas individually and/or based on the gaps identified and especially the documentation part seem to be improved in most of the LGs.
13. Recommendations/Suggestions Tie Up Curricula for Service Entry Training with Job Description- Based on the learning from the first round of the service entry training, the curricula need to tie up with the job description of the training participants along with appropriate combination of theory and practice in each session.
Roster Management- It is realized to manage a roster of the resource person as early as possible. Therefore, it is suggested for analyzing, segregating and listing of the potential resource persons from the roster based on the expertise areas corresponding with the planned CD activities.
Needs Tangible Support from Provincial Government- So far, PCGG has been running by PLGSP fund except staff salary of the provincial staffs. Therefore, it is recommended and
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 34 requested to the Provincial Government for its tangible support in terms fund contribution in program activities as well as the logistic support in vehicle arrangements and operational cost.
LISA Conducting Modality- Some of the LGs were found reluctant during the LISA assessment process. Conceptually, LISA should be conducted by LGs themselves as it is their own self- assessment. Mobilizing the consultant to assess LGs performance is conceptually contradictory. Therefore, it is recommended to orient LGs Official on LISA tools and indicators and then request the LGs to evaluate their LISA by their own official. But, quality assurance of the evaluation process may be needed and could be provided as per their request.
GESI component in LISA: It was realized by the LGs during the LISA assessment that it has broadly spelled out about GESI component but salient in specific areas of its indicators except GRB. Therefore, it is recommended to include specific indicators in the list of LISA indicators such as GESI audit, GESI strategy and related policies.
14. Plans and Priorities for Next Quarter Provincial Program Implementation Unit (PPIU): Review existing Acts and regulations prepared by LGs and provide necessary feedback for improvement: Like current fiscal year, review existing acts and regulations prepared by LGs and provide necessary feedback for improvement will be initiated in the next quarter. Conduct Coordination Meeting with Development Partners and other stakeholders: Coordination meeting with development partners, mainly working in the governance and development sectors at province will be conducted. Client Satisfaction survey of PG implemented project (Any one - Transportation/Health/Cottage): After the implementation of federal system, provincial governments has been providing number services to the citizen based on the provision of constituents. Out of them, the service related to transportations, health and cottage are widely performed by the provincial ministries and offices. To know the perception, opinion and feedback of citizens through the client satisfaction survey, TOR development process will be started in consultation with OCMCM and related PG ministry. Strengthen IT based information management system in PGs (IT system development/ update, orientation and outsource IT support): In order to strengthen the information management system of PGs and digitizing the service delivery mechanism, PLSGP will continue support through IT officers. Strengthen IT based information management system in PGs (Develop IT systems in PG institutions): Bagamati province plans to improve service delivery of PG ministries by digitizing the traditional service delivery approach of small & cottage industry offices. In this regard, one set of ICT equipment (desktop computer, printer, scanner, photocopy machine) will be provided to 13 district offices. For this, procurement process will be started in next quarter. Organize orientation on Fiduciary Risk Reduction Action Plan (FRRAP) for PGs: Orientation on fiduciary risks reduction action plan to PGs will be conducted in the next quarter to introduce a fiduciary risk reduction action plan prepared by MoFAGA.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 35 Organize consultations/ interactions workshop at PG (Organize trimester/semi- annual/annual progress review/ planning meeting including PPD/PPM/ED at PG level): Periodic review of the progress of the implemented activities and pan for next quarter/trimester would be fruitful to know strengths, problems, challenges and areas to improve during the actual implementations. As such, out of two meeting planned for FY 2021/22, one review meeting will be conducted in the next quarter. Provincial Center for Good Governance (PCGG):PCGG has ddecided to prioritize the activities for next quarter in two different approaches. Some activities needs immediate actions and some from ASIP of FY 2021/22 will be implemented as planned. Immediate Plan and Priorities: Preparation of the Procurement Plan of the PASIP Activities Preparation of the Action Plan and Detail Implementation Plan of the PASIP Activities (Margadarshan) A3: Orientation on PASIP Activities to the LGs/PGs Demand Collection from the LGs/PGs EoI Publication and Procurement Process Initiation Preparation/Conduction of the Service Entry/In-Service Training
Annual Plan and Priorities: Key Activities Under Output -7 Renovation of physical infrastructure of Provincial Center for Good Governance (PCGG) Key Activities Under Output-8 Prepare Revenue improvement Action Planning (RIAP) of LGS Prepare Capacity Development Plan of LGs Prepare Periodic Plan of LG Conduct orientation/ coaching program on Mid Term Expenditure Framework (MTEF) for elected representatives and officials of LG Organize refresher/follow-up training for the implementation of LISA Implement Fiduciary Risk Reduction Action Plan (FRRAP) in LGs (orientation and assessment). Key Activities Under Output-10 Prepare and/or adapt GESI mainstreaming strategy prepared by MoFAGA and get endorsed by LGs Capacity building training on leadership and AI training to Deputy Mayor/Chair Key Activities Under Output-13: Organize capacity building training on ICT to IT staffs Organize workshop on Courtesy Management for PG Minister and Senior officials Conduct in-service training for Provincial Staff
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 36 Key Activities Under Output-14 Organize orientation on role and responsibilities as per the provisions of constitution and Local &Governance Operation Act for newly elected representatives of LG Conduct (Pre Service+ In service training ) for LG staff Organize capacity building training on Public Procurement Management for LGs Organize Capacity Development Activities for Newly Elected Representatives
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 37 Annex I: Progress Against COVID Responsive Activities and budget under ASIP 2020/21
1. Background The needs for COVID-19 response are at the local level with additional pressure to local governments to re-orient and re-prioritize their programme to respond to the people needs caused by COVID-19. As PLGSP works with local governments quite a lot is expected towards helping LGs to respond to the needs of the people caused by the COVID-19. As such with the mandate and PLGSP framework, PLGSP will not have direct implemented interventions in Quarantines Centres or specific COVID-19 response programmes at the community level. However, PLGSP in broad perspectives have a significant role in terms of developing capacities on demand basis on core government functions of Provincial and Local Governments, including in the areas of periodic/recovery plans preparation, systems and tools development, strengthening administrative functions and working procedures, public finance management, learning and knowledge management, communication, promoting accountability which will help PLGs to better plan and prioritize their programmes to respond to COVID-19. The majority of the PLGSP budget (98% of the ASIP 2020/21 budget) will focus on achieving the core outputs of PLGSP which will also contribute towards responding to COVID-19 by adopting optimum flexibility and adaptability in the capacity development support activities to PLGs in terms of developing Covid19 responsive plans, policies and strategies so that they become able to retort Covid19 within the mandate of Programme Document. The Innovative Partnership Fund (IPF), as stipulated in output 12 of the ASIP, will provide immense prospect for Local Governments to respond to the Covid19 Repression and Management in terms of finding innovative schemes that will provide innovative solutions for the recovery from socioeconomic impact of Covid19. Key activities like LGs Rapid Needs Assessment and Covid19 Crisis Management Information System (CMIS) will provide required baseline information and data for the prioritization of recovering activities and Covid19 Responsive Planning, that can be supported through Innovative Schemes. Hence, the overall programme interventions and budget will enable provincial and local government to give practical solutions and find ways to recover from the adverse socioeconomic impacts of Covid19 pandemic. In addition to this, the following new activities are developed more specifically towards the COVID-19 response and are integrated in the ASIP of PLGSP 2020/21. These new activities estimate approximately 2 % of the budget of ASIP 2020/21.
2. Activities and budget 2.1 Training on gender /inclusion and GBV to promote and ensure GESI friendly / sensitive and safe quarantine for women, girls and other vulnerable and excluded people to properly respond and manage COVID -19 Dedicated training on GESI for elected representatives and the staff of PLGs will be re-oriented towards addressing the gender related violence that could happen in the quarantine management. It will help to integrate prevention efforts and services to respond effectively to GBV and violence against girls and women, people from marginalized and vulnerable groups and ensure quarantine services in their areas are safe and dignified. GESI checklist for monitoring quarantine facilities developed by the Ministry of Women, Children and Senior Citizen (MoWCSC) will be used in the training. In addition, if any agencies (I/NGOs) are interested or engaged in -19 response programs and/or in quarantine support then PLGSP program will liaise with PLGs and support in facilitating the process to coordinate with PLGs.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 38 PPIU/PCG at province level in coordination with Ministry of Social Development and its Women, Children and Senior Citizen division will facilitate orientation/training to enhance the knowledge on GESI and use such GESI checklists thoroughly to make sure that the COVID-19 response programs and quarantines services in their areas are safe and dignified. It is planned to train the GESI focal person and an elected representative on available GESI tools and checklist. So, they would be able to monitor the GBV and contribute to avoid GBV in the quarantine. SN Activities Budget Rs. Source of Budget “000” 1 Orient Staff of PLGs on using GESI tools 3,765 Output 13.1, 14.1 and checklists/tools available. PLGSP will /Outcomes 3: out of total train 1596 (target is inclusive of total estimated budget for mentioned under output 13.1 & 14.1) GESI/GBV training Rs. official and local elected representatives 15,060 thousand; 3, 765 is through a dedicated training to deal with estimated to be for gender-based violence ongoing along the sensitizing elected side of quarantine and ensure quarantines representatives and PLGs are safe and dignified for women, girls, officials. people from vulnerable and marginalized group. Total Rs. 3,765
Progress 2.1
Province- Province- Bagmati Gandaki Lumbini Karnal SuPa 1 2 i COVID19 Sensitive Orientation for Provincial Frontline Support Staffs. A total of 42 staffs were participated in the training. The key objective of the event was to be aware of precaution and preventive measures while delivering services amid COVID19 situation and to orient on protocols of COVID-1919 to be maintained during the service delivery. No separate budget has bee used.
2.2 Support PLGs in implementing COVID-19 response programs through mobilizing university graduates and experts COVID- 19 has adversely affected all development sectors including government, non- government and private sectors. Moreover; poor, daily wage labor and unemployed youths of rural and urban areas are badly affected due to continuous lock down and the situation is much
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 39 worsening as observed. Furthermore, thousands of unemployed youths who had fled to India and other foreign countries have already started to return back to their home due to the outbreak of COVID-19 in parts of the globe. Considering the situation, Gandaki Province and Province-1 has planned to mobilize university youths in various sectors (Agriculture, Veterinary, Engineering, Law, GESI) to address the issue of unemployment through PLG’s adapted service delivery in the context of post COVID-19 recovery. This activity is a slight deviation from human resource development plan preparation under output-6 and re-oriented towards mobilization of university graduates and experts to support PLGs on demand to respond to COVID-19. The volunteers/ experts will make best use of the C-MIS, link needs and skills of returnees and facilitate PLGs to use post COVID-19 need assessment tools and recovery plan preparation. As demanded by province-1 and Gandaki province the expert service will be used for business continuity in the current context.
SN Activities Budget Source of Budget in ‘000 1 Mobilize about university graduates 5,875 Output 6, /outcome 3 to support implementation of COVID- Tentatively 25 % of total budget allocated 19 recovery plan of the local by province 1 and Gandaki (NRS. 13,500 governments in Gandaki province in thousand) 2 Study on effects of COVID-19 in 6000 About 100 % budget of ASIP activity employment sector and future 5.12. COVID-19 needs assessment tools opportunity of province by three and guidelines on recovery plan provinces preparation developed by PLGSP and will be used for the purpose.
Total 11,875
Progress 2.2 .Province- Province- Bagmati Gandaki Lumbini Karnali SuPap 1 2 - - Not applicable to - - - - Bagamati Province
2.3 Knowledge sharing with disaster management committee Constitution of Nepal 2015, and recently approved Disaster Risk Reduction and Management Act 2017 are the latest legal arrangement for Disaster Risk Reduction and management. In addition, Natural Disaster Relief Committees established from the Centre to the local level as per the laws. Thus, Coordination and collaboration with Disaster Management Committee at Province, District and Level would be instrumental in sharing knowledge products/tools and information to respond to COVID-19. PPIU at the provincial level will engage and support that P/LGs representatives are actively taking part in these committees to make sure that affected citizens and communities are getting quality support and services from local governments and other committees/networks related to crisis management. On the basis of the issues, the representatives of such committees/networks would also be invited in the PLGSP PCC meeting to discuss and make common understanding on the issues, increase knowledge networks and undertake common initiatives.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 40 SN Activities Budget Rs. Source of Budget “000”
1 Coordination meeting, knowledge sharing 600 Output 5/outcome 2 related to different studies and About 33.33 % of total budget proposed for recommendation with regards to PCC meeting and decision implementation responding to COVID (PCC PLGSP is estimated engage relevant stakeholders based on the issues with regards to COVID.
Total 600
Progress 2.3 Province- Province- Bagmati Gandaki Lumbini Karnali SuPap 1 2 Provincial coordination council meeting of Bagamati province endorse the activity “develop COVID -19 response and recovery plan with indicators while formulating the annual budget of FY 2021/22” (decision # 3). Separate budget has not been used, this was part of annual PCC meeting with necessary technical support from PPIU.
2.4 Information management for post-COVID response, recovery rehabilitation MoFAGA through PLGSP has developed a web-based reporting system called Crisis reporting Management Information System (CMIS) which collects, filters, analyzes and reports COVID-19 related information from all local governments. This CMIS allows local governments to collect comprehensive data regarding COVID-19, their status, readiness, preparedness, and their issues and challenges, and supports reporting requirements of LGs, districts, provinces and federal ministries, particularly MOFAGA. The CMIS, for example, has spatial data of institutions like quarantine, health institutions, municipalities. It also has personal detailed data of an individual returned from abroad or outside the country, stayed in (or released from) quarantine, relief beneficiaries etc. The personal data has contact details, their ward and town/ village level information which can help in increasing accessibility when needed. In addition, and more importantly it is realized that the information system needs to be broadened to cover all kinds of crisis rather than only COVID-19. It requires development of a separate module linked with skill enhancement with extended role of IT support. The existing data system have the information on the returnees (migrant workers) but their skill yet to be collected through telephone conversation and entered into the system. Collected skills related information can be very helpful in the planning for post-pandemic response, recovery and rehabilitation, more importantly linking with PLGs’ post COVID-19 recovery plans. Based on the skills those individuals have, PLGSP can help the province and local governments in formulation and implementation of relevant evidence-based capacity development programs. Such capacity enhancement programs can help in sustainable improvement of livelihood. Therefore, IT support
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 41 under activity 8.1 in ASIP will be re-oriented to C-MIS improvement with focusing on post- COVID-19 response. SN Activities Budget Rs. Source of Budget “000 “
1 Improving C-MIS 50,968 Output 8/outcome 2; about 25 % of total 271833 (applied to 75% PLGSP contribution only) under 8.1 in ASIP.
Total budget 50,968
Total COVID dedicated budget (activity 1+2+3+4) = Rs. 67.208 million (0.56 million. USD: 1 USD=119 NPR). Which is 1.88 % of the total ASIP budget 2020/21. Progress 2.4 Province- Province- Bagmati Gandaki Lumbini Karnali SuPa 1 2 Previously information related to COVID-19 was collected from software “CMIS”. During second wave of COVID-19, ITOs directly report to MoFAGA through using both options- CMIS and email. Necessary technical support to LG’s ITOs has been provided by IT expert from PPIU. PPIU did not expense the budget for this support.
3. Consequence on budget project results
Write here if there are any consequences in the budget because of doing above activities a bit in different way.
4. Reporting Reporting on COVID-19 related response of PLGSP, including the specific new activities will be embedded within the routine Monitoring Evaluation and Learning reporting system of PLGSP in a separate section. The narrative will clearly capture the activities accomplished, outputs delivered and contribution to the programme intended results and the financial delivery as well. Cases studies will also be included to substantiate the quantitative achievements.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 42 Annex II Consolidated Result-based Reporting against the targets of P/ASIP
Reporting Period: Annual Report FY 2020/2021
Annual Progress Status Activity Milestone Remarks Target Progress (%) Output 4: PGs drafted legislation in a consultative manner Provincial Good 4.1: Formulate and Governance Act 2077; Revised 3 Acts amend Acts and Province Good Governance and 3 Three acts and three regulations of 50 Regulation 2077; and Good Regulations of regualtoins provincial Governance Center PG governments (Establish and Execution) Order, 2077. 4.2 Review existing Reviewed 5 Acts and regulations laws prepared Review existing acts of adopted by Province Study team formed by by LGs and five LGs, provide and selected 5 LGs 80 OCMCM reviewed existing provided feedback for and provide necessary laws of four LGs out of five. feedback for improvement. feedback for improvement improvement Output 5: Modernized PG systems enable horizontal and vertical accountability to all citizens and mainstream GESI GESI Focal person 5.1 Mainstream GESI Prepare draft of Provincial appointed, training in provincial Mainstreamed GESI profile provided, GESI Data governments (PGs) GESI in PG Develop concept note of 40 collection of PG employees including formulation and developed GESI Strategy to has been completed, GESI of GESI strategy GESI strategy mainstream GESI audit guidelines shared with /guideline GESI FPs. Provincial Coordination Provincial coordination 5.3 Support Provincial Council council meeting conduted Support to Organize Coordination Council Meeting held on 25 March 2021. Provincial Coordination 100 meeting and execution once a year Decisions shared to all LGs Council meeting of decision and decision and necessary support to minute implement decision ongoing /implemented 5.4 Organize Organize PCC meeting, PCC meeting conducted 01 Organized Coordination Meeting review PLGSP progress April 2021.Endorsed the meetings on. 100 of PCC of PLGSP on and endorse the PASIP PASIP activities for FY trimester basis trimester basis activities for FY 2021/22 2021/22. Appointed focal persons in five thematic areas in 83 5.6 Publicize Disseminated LGs out of 119 LGs based programme and programme on the developed guidelines. progress of PG Colelct and share best and progress of 100 Best practice sharing of LGs through different practices of LGs and PGs PG twice a conducted means of year Three years of Province communication. government book has been published 5.10 Prepare SDG Published SDG Publisehd the SDG SDG localization Roadmap localization guideline localization localization roadmap of 100 of Bagamati Provncie has with provincial target guidelines Bagamati Province been published indicators and
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 43 provincial poverty reduction paper Digitized Integrated website of service Ministry of Physical 5.11 Reform delivery of Support MoITFE and Infrastructure Development governance system transport and MoPID to digitize the (MoPID) and 46 provnice (digitizing regular small & service delivery through 100 offices has been completed services of PG and cottage IT based with content management ministries) industry office platforms/webpages features. MoITFE has in Bagmati inhouse resource to do this province activity. Output 6: PGs manage provincial public administration functions more effectively 6.1: Develop IT based Continue support/follow- Installed IT management system in up with IT officers to based Office IT officers are initiated to OCMCM i.e. improve the IT based Management 100 manage the PG level IT established dashboard, management system in the system in based information system. data center and e- PG ministries including OCMCM library in OCMCM OCMCM. 6.10 Develop human Final draft human resource Developed HR Draft the human resource resource development development plan of & Institutional development plan of 75 plan and training Bagamati Province is Policy Bagamati Province policy prepared. Developed and 6.15 Develop internal implemented Prepare initial draft of Final draft of internal control system for PG Internal Internal Control system 75 control system of OCMCM and execute it Controlling guidelines has been prepared. system in PG Output 7: PCGGs made operational to deliver CD service (i) Facilitate OCMCM Activity 7.1: Establish PCGG Accomplished During First and LDTA in Handover 100 Provincial Center for established at Trimester Process Good Governance provincial (ii) PCGG Gathan/Adesh Accomplished During First (PCGG) level 100 Formulated by OCMCM Trimester (i) Executive Director 100 Deputed from OCMCM (ii) PCGG Board of Directives Committee 100 1 Times Meeting Held (iii) Steering Committee 100 3 Times Meeting Held (iv) Curriculum 100 6 Times Committee Meeting Held (vi) Machinery and 7 laptop, 1 Printer, 1 Equipment for PCGG 100 Projector Purchased Activity 7.2: PCGG Fully 16 staffs are in place out of Operationalization of Operationalize (vii) PCGG Staffing 80 20 (4 support staffs adjusted the PCGG d Fulfilled from LDTA) (viii) Annual Accomplished During First Implementation 100 Trimester Margadarshan Approved (ix) PCGG Brochure Accomplished During First Produced with CD Menu 100 Trimester of Services (x) PCGG Website Accomplished During First Designed and Regular 100 Trimester Updated (xi) PCGG Leaflet Accomplished During Third 100 Designed and Printed Trimester
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 44 (xii) PCGG Darpan Accomplished During Third 100 Published Trimester (xii) PCGG Video Accomplished During Third 100 Documentary Produced Trimester (xiii) Master Plan of the Prepared Through PCGG with indicative 100 Consultant DPR (xiv) Vision Paper of the Prepared Through 100 PCGG Prepared Consultant Activity 7.3: Renovate/reconstruct (i) Partially completed physical infrastructure PCGG CD PCGG Building About 10 % Financial of Provincial Center infrastructure 40 Renovation/Furnished/Ma Progress for Good Governance well equipped intenance (PCGG) -WDTC Jawalakhel Output 8: Modernized LGs have strong administrative systems and accountable public financial management (PFM) system Activity : Orientation (i) Revenue Advisory 357 Members 289 RAC Member oriented to board members and Committee Members of 81 oriented in three different clusters officials on RIAP the 119 LGs Oriented Activity :Prepare 47 LGs (i) 35 LGs Prepared revenue improvement 75 prepared RIAP RIAP action plan (RIAP) 63 Trainers produced (i) Conducted ToT on Activity : Introduce Conduction of 100 including CAO/DCO and LISA LISA in local LISA in 119 Freelancer governments LGs (ii) 105 LGs successfully LISA of 103 LGs 88.23 accomplished LISA Accomplished Activity :MTEF Key officials preparation orientation (i) 47 LGs oriented on and staff of 64% 65 LGs were oriented to board members and MTEF 119 LGs officials Activity :Prepared CD 24 LG plan of local Prepared CD (i) 8 CD Plan Prepared 33.3 government Plan Provincial Policy and 14 LGs Planning Commission of the Activity :Prepare (i) 19 LGs Prepared formulated 135.7 province has been periodic plan of LG Periodic Plan Periodic Plan coordinating for formulation of the periodic plan Output 9: LG systems enable horizontal and vertical accountability to all citizens Activity :Develop internal controlling 7 LGs system in 7 LG ( developed IC NA NA Coaching & system Mentoring) Activity Orient and introduce Public 47 LGs Accountability Tools ( oriented and NA NA Public Audit, Public adopted PA Hearing and Social and PH Audit) Output 10: LG systems mainstream GESI in their service delivery GESI (i) ToT on GESI Activity :GESI 34 resource person were mainstreamed mainstreaming 100 mainstreaming in LG trained in 119 LGs Accomplished
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 45 (ii) GESI Focal Person Meeting organized 100 60 staffs were oriented virtually (iii) 33 LGs conducted 27.7 GESI mainstreaming 55 LGs Activity :Conduct (i) 30 LGs conducted conducted 54.5 GESI audit of LGs GESI Audit GESI Audit Output 11, LG"s system enable citizen engagement and inclusive Participation Activity : Prepare and develop citizen 40 % LGs engagement and adopted citizen NA NA inclusive participation engagement guidelines for LGs Oitput 13: Elected representatives and civil servants at the provincial level are incentivized and trained for delivering high quality services ( 300 PG rep and PG staff ) (i) Curricula Committee Formulated and held 100 Accomplished regular meeting (5) (ii) Training Curricula/Module 7 Module and Its Directives 100 Developed and Its Approved Directives Prepared (iii) Deliver CD Training on Cabinet Proposal Accomplished 38 Staffs 100 Writing to the Provincial Capacitated Officials (iv) MToT on Public 100 30 MToT Trained Procurement Management (v) MToT on GESI 100 34 MToT Trained Mainstreaming (vi) Public 16 Media Personnel Accountability (Media 100 Design & Deliver CD Participated Discussion) programme ( demand 300 PG rep (vii) Consultation based ) for provincial and PG staff 15 Provincial Official Workshop on Provincial 100 elected representatives will be Participated CD Framework & Staff on following capaciated areas (viii) COVID19 Sensitive Orientation for Provincial 100 42 Support Staffs Oriented Frontline Support Staffs (ix) IT System Development 100 21 ITOs Capacitated Training(Event-I) for Provincial ITOs (x) IT System Development 15 Computer engineer and Training(Event-II) for 100 operator Capacitated Provincial Computer engineer and operator (xi) Development planning and public relations management 40 personal secretary 100 Training for personal Capacitated secretary of province Assembly members Output 14: LGs’ elected representatives and civil servants are empowered and trained for delivering high quality services ( 3200 LG's Rep and Staff )
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 46 (i) List of CD Activities Finalized after 30 LG Mayor/Chairpersons 100 consultation workshop Participated with the LG Associations (ii) Conducted Inter- Governmental Coordination and 100 98 CAOs/DCOs Capacitated Collaboration Workshop (3 Events) (iii) Conducted IT System Development 100 99 ITOs Capacitated Training for Local Level IT Officer (5 Events) (iv) Consultation Workshop on Periodic 35 LG Representatives 100 Plan Formulation with the Participated LG Representatives (v) Conducted Public Procurement Management 88 LG Mayor/Chairpersons and Governance 100 Capacitated Design & Deliver CD Promotion Workshop (3 programme ( demand Events) 3200 LG rep based ) for local level (vii) Conducted Public and staff will elected representatives Procurement Management be capacitated 380 LG Staffs LG & Staff on following and Governance 100 Capacitated areas Promotion Workshop (9 Events)_Virtual (viii) Conducted Service Entry Training for Account /Administration 100 480 Staffs Capacitated Staffs of the Local Level- 4 & 5 (12 Events) (vii) Conducted Service VERT/Social Security 100 876 Staffs Capacitated Training (19 Events)_Virtual (viii) Virtual Learning Sharing Workshop on 100 35 Ward Chair Capacitated Ward Level Service Delivery (1 Day) (viii) Capacity Building Workshop for DCC representative and 92 representatives and 100 Members on Coordination Members Capacitated and Monitoring_3 Events Virtually
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 47 Annex III Outputwise Beneficiaries Details*
Gender Inclusion Status # Total Targe Jan Eve Accomplished Activities Benefec Fem Mal Dal Mad Musl Oth Disa ted r ajat B/c nt eries ale e it hesi im er bility i OUTPUT 10 LG GESI Mainstreaming 603 158 445 42 125 409 13 0 14 0 Staff 33 Training for LG Staffs LG and Representatives 403 180 223 37 168 198 0 0 0 0 Rep Orientation on GESI Mainstreaming for LG 2 42 36 6 9 0 32 1 0 0 0 GESI Focal Person of Staff the LGs OUTPUT 1O TOTAL 1048 374 674 88 293 639 14 0 14 0 OUTPUT 13 Cabinet Proposal Writing Training for PG 1 38 9 29 2 4 32 0 0 0 0 Provincial Official (2 Staff Days) IT System Development PG 1 Training for Provincial 36 7 29 2 5 27 2 0 0 0 Staff IT Officer (2 Days) MToT on Public PG 1 Procurement 30 7 23 1 3 25 1 0 0 0 Staff Management (3 Days) Public Accountability PG 1 Program (Media 16 6 10 1 3 12 0 0 0 0 Staff Discussion) Consultation Workshop PG 1 on Provincial CD 15 1 14 2 5 8 0 0 0 0 Staff Framework (1 Days) Other 27 22 5 1 5 21 0 0 0 0 ToT On GESI s 1 (Audit/Mainstreaming) PG 7 3 4 0 1 6 0 0 0 0 Staff Development planning and public relations management Training PG 2 40 8 32 3 7 30 0 0 0 0 or personal secretary of Staff province Assembly members (2 events) COVID19 Sensitive Orientation for PG 1 42 9 33 2 4 36 0 0 0 0 Provincial Frontline Staff Support Staffs OUTPUT 13 TOTAL 251 72 179 14 37 197 3 0 0 0 OUTPUT 14 Inter-Governmental Coordination and LG 3 98 2 96 6 5 87 0 0 0 0 Collaboration Staff Workshop (3 Events) IT System Development Training for Local LG 5 99 10 89 3 29 67 0 0 0 0 Level IT Officer (5 Staff Event)
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 48 Consultation Workshop on Periodic Plan LG 1 35 4 31 2 6 27 0 0 0 0 Formulation with the Rep. LL Representatives Consultation Workshop on Capacity LG 1 30 9 21 3 3 24 0 0 0 0 Development of the LL Rep. with the LL Association Public Procurement Management and LG 3 88 13 75 9 5 74 0 0 0 0 Governance Promotion Rep. Workshop (3 Event) Procurement LGs 9 Management Training 380 55 325 23 61 272 12 0 12 0 Staff for LG Staffs (9 Events) Service Entry Training for the Account/ Administrative Staffs of LG 12 480 260 220 45 85 321 13 5 11 0 the Level 4 and 5 of the Staff Local Governments (LGs) 12 Events Vital Event Registration LG 19 and Social Security 876 305 571 14 59 771 9 7 16 0 Staff Training (19 Events) Virtual Learning Sharing Workshop on LG 1 35 0 35 1 12 21 1 0 0 0 Ward Level Service Rep Delivery (1 Day) Workshop on Monitoring and LG 3 92 40 52 10 13 67 1 0 1 0 Coordination for DCC Rep Representatives OUTPUT 14 TOTAL 2213 698 1515 116 278 1731 36 12 40 0 OUTPUT 8 TOTAL Otehr 42 7 35 1 4 37 0 0 0 0 s 1 ToT on LISA LG 21 0 21 1 2 18 0 0 0 0 Staff LG Orientation Program for 95 57 38 4 34 57 0 0 0 0 Rep 3 Revenue Advisory LG Committee 116 19 97 1 46 69 0 0 0 0 Staff Orientation Program on Mid Term Expenditure LG 6 187 16 171 3 23 151 5 0 5 0 Framework (MTEF) for Staff LGs OUTPUT 8 TOTAL 461 99 362 10 109 332 5 0 5 0
GRAND TOTAL 3973 1243 2730 228 717 2899 58 12 59 0 * All the reported data are not displayed in the CDMIS, some events seems to be updated in CDMIS.
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 49 Stakeholdersise Details SN Stakeholder Percentage Fema Mal Dal Janaj Mad Mu Oth Disa B/C Type Total le e it ati hesi slim er bility 1 PG Staffs 5.64% 224 50 174 13 32 176 3 0 0 0 2 PG Elected 0.00% 0 0 0 0 0 0 0 0 0 0 3 LG Staffs 73.04% 2902 861 2041 147 435 2197 53 12 58 0 4 LG Elected 19.58% 778 303 475 66 241 468 2 0 1 0 5 Others 1.74% 69 29 40 2 9 58 0 0 0 0
Total 100.00% 3973 1243 2730 228 717 2899 58 12 59 0
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 50 Annex IV List of LGs with LISA Published
SN District Local Level Score 1 BHAKTAPUR Surya Binayek Mun 71.25 2 BHAKTAPUR Chagunarayan Mun 64.75 3 BHAKTAPUR Bhaktapur Mun 73.00 4 CHITAWAN Khairahani Mun 78.00 5 CHITAWAN Rapti Mun 76.75 6 CHITAWAN Bharatpur Metropolitancity 69.00 7 CHITAWAN Madi Mun 50.75 8 CHITAWAN Ichhakamana RM 53.25 9 CHITAWAN Kalika Mun 43.50 10 CHITAWAN Ratnanagar Mun 54.00 11 DHADING Rubi Valley RM 20.25 12 DHADING Netrawoti RM 60.25 13 DHADING Nilkantha Mun 93.50 14 DHADING Benighat Rorang RM 44.25 15 DHADING Thakre RM 59.25 16 DHADING Ganga Jamuna RM 58.75 17 DHADING Jwalamukhi RM 81.00 18 DHADING Dhunibeshi Mun 76.00 19 DHADING Sidhalekh RM 75.25 20 DHADING Tripurasundari RM 47.25 21 DHADING Khaniyabas RM 58.50 22 DHADING Galchhi RM 45.75 23 DOLAKHA Jiri Mun 45.50 24 DOLAKHA Bigu RM 41.25 25 DOLAKHA Melung RM 36.50 26 DOLAKHA Tamakoshi RM 45.00 27 DOLAKHA Baiteshor RM 39.00 28 DOLAKHA Kalinchok RM 52.50 29 DOLAKHA Sailung RM 88.00 30 DOLAKHA Gaurishankar RM 45.75 31 DOLAKHA Bhimeshor Mun 63.75 32 KABHREPALANCHOK Banepa Mun 64.00 33 KABHREPALANCHOK Bhumlu RM 51.25 34 KABHREPALANCHOK Roshi RM 53.75 35 KABHREPALANCHOK MandanDeupur Mun 53.00 36 KABHREPALANCHOK Panauti Mun 66.75 37 KABHREPALANCHOK Temal RM 32.00 38 KABHREPALANCHOK Namobudha Mun 52.25 39 KABHREPALANCHOK Mahabharat RM 40.00 40 KABHREPALANCHOK Chaurideurali RM 32.00 41 KABHREPALANCHOK Panchkhal Mun 49.25
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 51 42 KABHREPALANCHOK Bethanchok RM 37.00 43 KABHREPALANCHOK Dhulikhel Mun 81.00 44 KATHMANDU Tokha Mun 51.50 45 KATHMANDU Kageshori Manahara Mun 68.00 46 KATHMANDU Kirtipur Mun 52.00 47 KATHMANDU Budhanilkantha Mun 57.00 48 KATHMANDU Shankharapur Mun 47.00 49 KATHMANDU Tarakeshor Mun 51.00 50 KATHMANDU Gokarneshor Mun 81.75 51 KATHMANDU Nagarjun Mun 55.75 52 KATHMANDU Chandragiri Mun 53.25 53 KATHMANDU Kathmandu Metropolitancity 78.00 54 KATHMANDU Dakchhinkali Mun 50.50 55 LALITPUR Bagmati RM 28.50 56 LALITPUR Konjoshom RM 54.75 57 LALITPUR Mahankal RM 38.50 58 MAKAWANPUR Thaha Mun 75.00 59 MAKAWANPUR Indrasarovar RM 50.00 60 MAKAWANPUR Raksirang RM 53.25 61 MAKAWANPUR Bakaya RM 49.50 62 MAKAWANPUR Makwanpurgadhi RM 68.50 63 MAKAWANPUR Bagmati RM 40.75 64 NUWAKOT Suryagadhi RM 49.50 65 NUWAKOT Tadi RM 52.25 66 NUWAKOT Kispang RM 43.50 67 NUWAKOT Likhu RM 47.50 68 NUWAKOT Bidur Mun 49.50 69 NUWAKOT Kakani RM 33.75 70 NUWAKOT Meghang RM 30.00 71 NUWAKOT Dupcheshor RM 49.50 72 NUWAKOT Panchakanya RM 42.00 73 NUWAKOT Belkotgadhi Mun 37.50 74 NUWAKOT Tarakeshor RM 15.50 75 NUWAKOT Shivapuri RM 56.25 76 RAMECHHAP Manthali Mun 63.25 77 RAMECHHAP Gokulganga RM 74.00 78 RAMECHHAP Umakunda RM 61.25 79 RAMECHHAP Ramechhap Mun 70.75 80 RAMECHHAP Sunapati RM 67.25 81 RAMECHHAP Khadadevi RM 75.25 82 RAMECHHAP Dorambha RM 41.75 83 RASUWA Kalika RM 62.75 84 RASUWA Uttargaya RM 67.00 85 RASUWA Gosaikunda RM 66.00 86 RASUWA Naukunda RM 61.00
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 52 87 RASUWA Parbatikunda RM 64.25 88 SINDHULI Golanjor RM 49.50 89 SINDHULI Sunkoshi RM 46.50 90 SINDHULI Marin RM 53.00 91 SINDHULI Ghyanglekh RM 53.25 92 SINDHULI Phikkal RM 37.00 93 SINDHULI Kamalaimai Mun 55.50 94 SINDHULI Dudhauli Mun 71.50 95 SINDHULI Tinpatan RM 51.75 96 SINDHULI Harihargadhi RM 50.50 97 SINDHUPALCHOK Melamchi Mun 59.25 98 SINDHUPALCHOK Chautara Sangachokgadhi Mun 76.75 99 SINDHUPALCHOK Panchpokhari Thanpal RM 52.50 100 SINDHUPALCHOK Lisankhupakhar RM 53.75 101 SINDHUPALCHOK Barhabise Mun 52.25 102 SINDHUPALCHOK Bhotekoshi RM 42.25 103 SINDHUPALCHOK Balephi RM 49.50 104 SINDHUPALCHOK Jugal RM 45.00 105 SINDHUPALCHOK Indrawoti RM 65.50 RM= Rural Municipality; Mun= Municipality
LISA Status of the Remaining 14 LGs (Unpublished/No Progress)
SN Evaluation completed and just LISA Evaluation No any progress remain to endorse by LG under Progress 1 Bhimphedi RM-Makwanpur Khanikhola RM- Madhypur Thimi Mun- Kavre Bhaktapur 2 Sunkoshi RM-Sindhupalchok Helambu RM- Lalitpur Metropolitan, Sindhupalchok Laitpur 3 Kailsh RM-Makwanpur Likhu Tamakoshi RM- Ramechhap 4 Manhari RM-Makwanpur 5 Gajuri RM-Dhading 6 Tripurasundari RM-Sindhupalchok 7 Hetauda Sub Metro-Makwanpur
8 Godavari Mun-Lalitpur 9 Mahalaxmi Municipality Lalitpur RM= Rural Municipality; Mun= Municipality
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 53 Annex-V List of LGs prepared RIAP, Periodic Plan and CD Plan
SN LGs Prepared RIAP LGs Prepared Periodic plan LGs Prepared CD Plan Changu Narayan- 1 Shailung RM-Dolkha Ghyanlesh RM- Sindhuli Bhaktapur 2 Kalinchok RM- Dolkha Sunkoshi RM- Sindhuli Madi Mun - Chitwan Gangajamuna RM- 3 Jiri Municipality-Dolkha Bidur Muncipality -Nuwakot Dhading 4 Baiteswore RM -Dolkha Kakani RM- Nuwakot Tripurasundari - Dhading 5 Melung RM- Dolakha Likhu RM - Nuwakot Ruby Valley - Dhading Amachhodingmo RM- 6 Bhimeswore Mun-Dolkha Dakshinkali - Kathmandu Rasuwa 7 Tamaakoshi- Dolkha Baiteshwar RM - Dolakha Temal - Kavre 8 Jugal RM - Sindhupalchok Melung RM- Dolkha Mandandeupur- Kavre Lisankhupakhar RM- 9 Tamakoshi RM Dolkha Sindhupalchok Indrasarowar RM 10 Panchpokhari RM- Sindhupalchok Makwanpur Tripurasunddari RM - Raksirang RM - 11 Sindhupalchok Makwanpur 12 Barhabise RM- Sindhupalchok Bagmati RM - Makwanpur Bhimphedhi RM- 13 Balefi RM- Sinddhupalchok Makwanpur 14 Indrawati RM- Sindhupalchok Kailash RM-Makwanpur 15 Bhotekoshi RM- Sindhupalchok Banepa Mun- Kabhre Dhulikhel Municipality - 16 Helambu RM- Sindhupalchok Kabhre 17 Bhaktapur Mun- Bhaktapur Mahabharat RM-Kabhre 18 Khadadevi RM - Ramechhap Bhumlu RM - Kavre 19 Manthali Mun- Ramechhap Bethanchowk RM - Kavre 20 Sunapati RM - Ramechhap 21 Doramba RM- Ramechhap 22 Gokulganga RM- Ramechhap 23 Umakunda RM- Ramechhap Likhu Tamakoshi RM- 24 Ramechhap 25 Gosaikunda RM- Rasuwa 26 Kalika RM- Rasuwa 27 Dhunibeshi Mun- Dhading 28 Nilkantha Mun- Dhading 29 Panchakanya- Nuwakot 30 Likhu RM- Nuwakot 31 Kakani RM- Nuwakot 32 Tarakesware RM- Nuwakot 33 Bakaiya RM- Makwanpur 34 Indrasarowar RM- Makwanpur RM= Rural Municipality; Mun= Municipality
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 54 Annex -VI List of LGs accomplishing GESI Audit , GESI strategy and Code of Conduct
SN LGs Conducted GESI Audit LGs developed GESI LG adopted code of strategy cunduct to control sexsual harrashment 1 Panauti Mun Bimphedi RM Ganglekh RM 2 Rapti Mun Kamalamai Mun Bagmat RM 3 Gangajamuna RM Rapti Mun Siddalekh RM 4 Ratnanagar Mun Likhu RM Sailung RM 5 Tadihi RM Gangajamuna RM Sunkoshi RM 6 Belkotgadi RM Belkotgadi RM Naukunda RM 7 Bharatpur Sub-Met Mun Bhimeshowr Mun Bakaiya RM 8 Bhimeshor Mun Shivapuri RM Dupcheshor RM 9 Makawanpurgadi RM Naukunda RM Makawanpurgadi RM 10 Shivapuri RM Sailung RM Melanchi RM 11 Bakaya RM Khaniyabash RM Ichhakamana RM 12 Naukunda RM Kritipur Mun Bethanchok RM 13 Sunapati RM Benighat Mun 14 Sailung RM Meghang RM 15 Chautara Mun Budhanilkantha Mun 16 Sunkoshi RM Tadi RM 17 Kispan RM Dupcheshor RM 18 Benighat Mun Nilakantha Mun 19 Meghang RM 20 Budhanilkantha Mun 21 Doramba RM 22 Dupcheshowr RM 23 Galchhi RM 24 Chauri deurali RM 25 Melanchi Mun 26 Nilakhantha Mun 27 Barabise Mun RM= Rural Municipality; Mun= Municipality
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 55 Annex-VII List of LGs participated in MTEF Training
SN Name of Palika SN Name of Palika 1 Bagamati RM 34 Kalika RM 2 Banepa Municipality 35 Kamalamai Municipality 3 Barhabise Municipality 36 Kathmandu Metro-City 4 Benighat Rorang RM 37 Khanikhola RM 5 Bhaktapur Municipality 38 Khaniyabas RM 6 Bharatpur Metropolitan City 39 Kirtipur Municipality 7 Bhimeshowr Municipality 40 Madhyapur Thimi Muni 8 Bhimphedi RM 41 Mahalaxmi Municipality 9 Bhote Koshi RM 42 Mandandeupur Municipality 10 Bhumlu RM 43 Manthali Municipality 11 Bidur Municipality 44 Mashyapur Thimi Muni 12 Bigu RM 45 Melamchi Municipality 13 Budhanilakantha Municipality 46 Melung RM 14 Changunarayan Municipality 47 Myagang RM 15 Chauri Deurali RM 48 Naukunda RM 16 Chautara Municipality 49 Netrawati Dabjong RM 17 Dakshinkali Municipality 50 Panchkhal Municipality 18 Dhulikhel Municipality 51 Phikkal RM 19 Dhunibeshi Municipality 52 Raaksing RM 20 Gajuri RM 53 Ramechhap Municipality 21 Galchhi RM 54 Ratnanagar Municipality 22 Godawari Municipality 55 Roshi RM 23 Gokulganga RM 56 Siddhalek RM 24 Golanjor RM 57 Sunapati RM 25 Hariharpurigadi RM 58 Tarakeshwor RM 26 Helambu RM 59 Tarakeshwor RM 27 Hetauda Sub-Metro City 60 Tarkeshwor RM 28 Indrasarowar RM 61 Thakre RM 29 Indrawati RM 62 Tokha Municipality 30 Jiri Municipality 63 Tripurasundari RM 31 Jwalamukhi RM 64 Umakunda RM 32 Kageshwori Mahohara Muni 65 Uttargaya RM 33 Kalika Municipality RM= Rural Municipality; Mun= Municipality
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 56 Annex VIII Photographs of some key events
(Inauguration of the PCGG Office by Hon. Chief Minister Dor Mani Poudel)
(First Meeting of the PCGG Steering Committee)
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 57
RIAP Orientation to the Revenue Advisory Committee Members at Tistung, Makwanpur)
(Service Entry Training for Administrative/Account Staffs of the Level 4 & 5)
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 58
Monitoring Visit of the Development Partners of the PLGSP in PCGG)
IT System Development Training for IT Officer of the LGs
Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 59
ToT on GESI Mainstreaming at LDTA Hall, Lalitpur)
Meeting of the Curricula Committee
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Annual Progress Report of FY 2020/2021- PLGSP Bagamati Province 60