Appendix V Pcm Workshops

APPENDIX V PCM WORKSHOPS APPENDIX – CHAPTER V PCM WORKSHOPS TABLE OF CONTENTS Page 1. PCM Workshops .................................................................................................... V - 1 2. 3rd Participatory Workshop on Capacity Improvement Plan for NISO.................. V - 1 3. 4th and 5th Participatory Workshop on Strengthening of NIA’s Management System................................................................................ V - 6 4. 6th Participatory Workshop on Strengthening of NIA’s Management System ....... V -10 5. 7th and 8th Participatory Workshop on Strengthening of NIA’s Management System................................................................................ V -11 6. 9th Participatory Workshop on Capacity Improvement Plan for NISO.................. V -13 LIST OF TABLES Page Table V.1 The Conceptual Relationship of the Long-term Plan and the Short-term Plans .......................................................................... V -19 Table V.2 SWOT Analysis of Nayom-Bayto NISO................................................... V -20 Table V.3 PDM of Short-term Capacity Improvement Plan for “ISF Collection” for UPRIIS District III ............................................. V -23 Table V.4 PDM of Short-term Capacity Improvement Plan for “Water Mangement” for Aganan-Sta. Barbara .................................... V -24 Table V.5 PDM of Short-term Capacity Improvement Plan for “ISF Collection” for Aganan-Sta. Barbara NISO ................................ V -25 Table V.6 Logical Framework for NIA’s Management Strengthening Plan .............. V -26 Table V.7 Implementation Schedule for NIA’s Management Strengthening Plan..... V -31 V - i CHAPTER V PCM WORKSHOPS 1. PCM Workshop The participatory workshops are conducted in this study aiming at formation of “Ownership” in the Philippine side. In order to organize and facilitate workshops effectively, a participatory method termed Project Cycle Management (PCM) is adopted. The 1st and 2nd workshops were held last August and September 2000. The 1st workshop was conducted for the NIA Central Office involving the members of Internal Task Force (ITF) and Inter-Agency Coordination Committee (IACC). The aim of the workshop was to establish a common understanding among the participants on the problems and objectives related to the NIA what it ought to be in the future. The 2nd workshop was held in San Fernando, Pampanga involving the staff of the field offices in Region III. The aim of the workshop was to formulate a basic concept of Capability Improvement Plan. The summary of these workshops is reported in the “Progress Report, November 2000”. The 3rd, 4th and 5th workshops were held last November and December 2000 involving the staff of three (3) NISOs, namely: Nayom-Bayto, UPRIIS Ditrict III and Aganan-Sta.Barbara, aiming at formulating the action-oriented short-term capacity improvement plan for the above field offices. The 6th workshop was held on February 2001 in Quezon City involving Division Managers of NIA Central Office, aiming at formulation of the logical framework for basic approaches to tackle the issues of NIA’s management. Prior to the workshop, the JICA Study Team proposed a Logical Framework for NIA’s Management Strengthening Plan. And in the workshop, participants discussed it, modified it and developed it. The 7th and 8th workshops were held on June 2001 in Quezon City involving Department Managers of NIA Central Office, members of Inter Agency Coordination Committee (IACC) and members of NIA’s Internal Task Force (ITF) aiming at formulation of sector/department based specific plan of operation for NIA’s Management Strengthening. The participants of the 7th workshop were requested to make a plan of operation by developing the Logical Framework that was formulated in the 6th workshop. The results of the 7th workshop were presented in the 8th workshop. The 9th workshop was held on July 2001 involving the staff of three (3) NISOs, namely: Aganan-Sta.Barbara, Nayom-Bayto, UPRIIS Ditrict III and IA representatives in Aganan, aiming at evaluating the implementation of the Capacity Improvement Plan for Aganan NISO and UPRIIS District III and assessment of impact of provision of equipment in Nayom-Bayto. The below is the summary of the workshops from 3rd to 9th. For the full report, refer to the respective separated workshop reports. 2. 3rd Participatory Workshop on Capacity Improvement Plan for NISO The “3rd Participatory Workshop on Capacity Improvement Plan for NISO” (3rd Participatory Workshop) was held on November 7, 9, 13, 2000 involving the staff of three (3) NISOs, V - 1 namely: Nayom-Bayto, UPRIIS Ditrict III and Aganan-Sta.Barbara, aiming at formulating the action-oriented short-term capacity improvement plan for the above offices. Prior to this workshop, capacity improvement plan for the NIA’s field offices was prepared by the JICA Study Team (the Study Team). In order to substantiate this capacity improvement plan, a case study was implemented in three offices. Nayom-Bayto NISO was selected as a model office, whose performance was replicated to the other two replication offices. UPRIIS District III and Aganan-Sta.Barbara NISO were selected as replication offices to which capacity improvement plan was applied. (For the detail of selection procedure and review of these offices, refer to the “Progress Report, November 2000”.) Proposed capacity improvement plan is composed of different forms of interventions and time perspectives. Policy and structural changes constitute the long-term capacity improvement plan (the long-term plan), while operational solutions that can be implemented immediately comprise the short-term capacity improvement plan (the short-term plan). (For the detail of the long-term and the short-term plans, refer to the “Progress Report, November 2000”.) The long-term plan is targeting to increase income of NISO focusing upon the four (4) outputs, i.e. (a) organizational restructuring, (b) improvement of water management, (c) proper maintenance of irrigation facilities and (d) increase of ISF collection. The short-term plans are derived from this long-term plan. Each output of the long-term plan will be the project purpose of the short-term plan. This means that four (4) short-term plans will be formulated from the long-term plan. As for the case study to substantiate the proposed capacity improvement plan, only the short-term plans were implemented mainly due to time constraints. “Water Management” and “ISF Collection” were chosen to be the themes/purposes of the case study. The conceptual relationship of the long-term plan and the short-term plans is presented below in the form of Project Design Matrixes (PDM) (Table V.1). The proposed short-term plan for “Water Management” was tried in Aganan-Sta.Barbara NISO and the plan for “ISF Collection” was implemented in both UPRIIS District III and Aganan-Sta.Barbara NISO. These short-term plans were implemented within 3 months period from November 2000 to February 2001. The 3rd Participatory Workshop was held on 1) November 7 in Zambales city involving the staff of Nayom-Bayto NISO 2) November 9 in Cabanatuan city involving the staff of UPRIIS Ditrict III 3) November 13 in Iloio city involving the staff of Aganan-Sta.Barbara NISO. 2.1 Objectives The workshop was intended: 1) to analyze the strength, weakness, opportunities and threats of Nayom-Bayto NISO as a model office 2) to formulate frameworks of short-term capacity improvement plans for UPRIIS District III and Aganan-Sta.Barbara NISO V - 2 3) to create “Ownership” of the trial projects in the above NISOs by introducing participatory methods in planning. 2.2 Participants 1) Workshop in Nayom-Bayto NISO Twenty five (25) participants attended the workshop. They consist of staff of Nayom-Bayto NISO, a counterpart personnel for the Study Team and members of the Study Team. 2) Workshop in UPRIIS District III Nineteen (19) participants attended the workshop. They consist of staff of UPRIIS District III, a counterpart personnel for the Study Team and members of the Study Team. 3) Workshop in Aganan-Sta.Barbara NISO Twenty (20) participants attended the workshop. They consist of staff of Aganan-Sta.Barbara NISO including one Japan Overseas Cooperation Volunteer, a counterpart personnel for the Study Team and members of the Study Team. 2.3 Workshop Outcome (1) Workshop in Nayom-Bayto NISO The first session was held involving the staff of Nayom-Bayto NISO in order to analyze the essential factors for good performance as the model office. Those factors are expected to be replicated to the other two (2) replication offices. The analysis was done separately about two different functions of the office, i.e. “ISF Collection” and “Water Management” with using a participatory analysis tool termed “SWOT Analysis”. SWOT stands for Strengths, Weaknesses, Opportunities and Threats. Strengths are things that have worked well, Weaknesses are things that have not worked so well, Opportunities are ideas on how to overcome weaknesses and build on strengths and Threats are things that exist which reduce the range of opportunities for change. Strengths and Weaknesses can be as factors that are internal to an organization, and so can be controlled by management; Opportunities and Threats can be seen as external factors affecting the environment in which an organization is working. In terms of the strengths, the participants emphasized work attitudes as “cooperation”, “teamwork”, “self-sacrifice” and even “working religiously”,

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