General & Financial Conditions 2020-2021 Academic Year Table of Contents 2020/2021 Calendar of Term Dates 2 Transport Services 10 Costs 10 General Conditions 3 Cancellation policy 10 Routes and bus schedule 10 Activities and services 3 Ad hoc 10 Admissions, enrolment and re-enrolment 4 Transport safety 10 Educational programme and placement 4 How to register 11 Exclusion and expulsion 4 Transport zones 11 Health and well-being 4 Insurance 4 School resources 4 Lunch Services 12 Living arrangements 5 Learning Support (LS) and Lunch 12 English as an Additional Language (EAL) 5 Health and safety 12 Counselling Services 5 How to register 12 Uniform 5 Cancellation 12 Other expenses 5 Extended Care snack 12 Coffee Corner 12 Financial Conditions 6 ECAs and Extended Care Provision 13 Fees 6 Extended Care provision 13 Administrative & registration fees 6 Tuition fees 6 Mandatory activities 7 Additional services 7 Deadlines for bus and lunches cancellations 8 Extended Care fees 8 Learning Support (LS) and English as an Additional Language (EAL) fees 8 Conditions of payment 8 Financial conditions for mid-term starters 8 Sibling discounts 9 Visas and residency permits in Switzerland 9 Cancelled registration and withdrawal 9 Revision and applicable law 9 Force majeure 9 1 School Calendar 2020/2021 Calendar of Term Dates Autumn Term 2020 Monday, 24th August Orientation morning for new students and new families. After- noon session for current students and their families Tuesday, 25th August * Classes begin Monday, 21st September Jeûne Fédéral - Public holiday/school closed Monday, 12th - Friday, 23rd October Mid-term holiday Friday, 13th November School closed - Pedagogical day for staff Tuesday, 15th December * Winter holiday (Classes end at 12h00)* Spring Term 2021 Wednesday, 6th January Classes begin Friday, 19th February School closed - Pedagogical day for staff Monday, 22nd - Friday, 26th February Mid-term holiday Thursday, 1st April Last day of term (classes end at 16h00) Friday, 2nd - Friday 16th April Spring holiday Summer Term 2021 Monday, 19th April Classes begin Wednesday, 12th May School closed - Pedagogical day for staff Thursday, 13th - Friday, 14th May Ascension holiday Monday, 24th May Whit Monday holiday Friday, 25th June Summer holiday (classes end at 12h00) * Deadlines for notification to leave La Côte International School If leaving at the end of Autumn Term (December 2020) Notify the school by Tuesday, 25th August 2020 If leaving at the end of Spring Term (April 2021) Notify the school by Tuesday, 15th December 2020 If leaving at the end of Summer Term (June 2021) Notify the school by Wednesday, 31st March 2021 2 General Conditions Activities and Services The following activities are mandatory for La Côte International School students: Year Group Mandatory Activities The following services are available • 4 Ski days in Spring Term to students at an additional cost to Years 1 - 4 • 3-day residential trip the fee payer: • Bus Service • 1 Week ski camp • Lunch Service Years 5 - 6/7e • 3-day residential trip • Optional Extra-Curricular Activities (many complimen- tary after-school activites will • 1 Week ski camp (Year 7 - 8 inclusive) Years 7 - 11 be offered by the school at no • 1 Week residential camp additional cost) • Extended Care Provision • Residential trips to support the CAS curriculum Diploma students • Private Classes (e.g. music (Details to be provided at a later date) lessons) • Learning Support (LS) and All students • Day trips to support curriculum knowledge English as an Additional Language (EAL) 3 Admissions, enrolment and re-enrolment the school’s website. The admission process at La Côte International School requires parents to fill in an online application form on the school Health and well-being website, and to submit the required documentation. Where It is our top priority to protect the health, safety and well-being appropriate, current Learning Support reports and other of our students and staff. Parents are required to follow school documents will be requested by the Admissions Team. health and safety procedures as officially communicated in the Parent Handbook to ensure a healthy school environment. Upon receipt, the application form will be processed and The school adheres to best practice regarding hygiene routines reviewed by the Admissions Committee. The School Principal and all aspects of safety in the educational environment. has the ultimate decision making authority on all admissions. When required, the school applies public health measures in The acceptance letter will contain the school’s bank details for accordance with the Swiss Federal Office of Public Health. payment of the registration fee, which should be settled within 10 days in order to secure the child’s place. Insurance Swiss law requires that all residents of Switzerland have Students at La Côte International School are automatically re- minimum medical and hospital coverage (Assurance de base) enrolled each year. for sickness and accidents. Families who are insured with non- Swiss policies must have the equivalent cover for sickness and Parents are responsible for meeting the deadline of the accidents. The parents or legal guardian should insure children withdrawal notice period. Please refer to our school for any accidents and illness that may occur during school and calendar on page 2 for the exact deadlines for notification to extracurricular activities (to include helicopter evacuation if leave for the 2020-2021 academic year. required). La Côte International School will not be held liable for failure to comply with these terms. Educational programme and placement Parents are requested to have a liability policy to cover possible La Côte International School will accept only those students expenses and damages caused by their child within the context whose needs can be met by the school. The first six (6) weeks of the school, both inside and outside of the school. of school attendance are considered probationary and during this period the student will be assessed. If the assessment La Côte International School reserves the right to take all shows that the needs of the student cannot be met, the school necessary actions in the best interest of the health and well- reserves the right to cancel the enrolment. being of the student. The parents explicitly authorise La Côte International School to take all necessary actions to provide The confirmation of acceptance letter is offered on the basis of medical treatment to the student and agree to pay all expenses the information available to the school at the time of accepting incurred at the discretion of the school for the medical the student. The school reserves the right to cancel the contract treatment of a student. A copy of the health insurance coverage if it deems that the information supplied was inadequate or must be provided to the school upon enrolment of the pupil. incorrect. Any changes of the Health Insurance provider must be notified to the school immediately. Furthermore, in extreme cases, where the school can no longer meet the special educational needs of a child after all avenues School resources have been explored, and after consultation with the parents, the For Year 6 to Year 9, the school provides an in-school iPad with school reserves the right to terminate the enrolment. cover which will remain in school. Students in Year 10 to DP2 are required to bring their own laptop device. Exceptionally for the Exclusion and expulsion 2020-2021 academic year, the school will provide a laptop for The school may exclude or expel a student when it believes students in Year 11. that this is in the student’s or other students’ best interests. In addition, a student may be expelled if they do not respect the rules as presented in the Positive Behaviour Policy available on 4 Living arrangements Other expenses Students must live with their parents or a close family relative Any other expenses not mentioned in these General and who can be named as a legal guardian and the school Financial Terms and Conditions will be billed separately. reserves the right to terminate the Enrolment Contract if this is not the case. Learning Support (LS) and English as an Additional Language (EAL) La Côte International School is an inclusive school and welcomes, on a case-by-case basis, children with identified learning difficulties when we feel we can offer them the support they need. Individual needs should be discussed in advance with the admissions team, the Principal, the Heads of School and the Learning Support Coordinators. Unfortunately, we have neither the resources nor the facilities to educate children with severe learning difficulties. In order to develop a tailored educational plan for the pupil concerned, it is essential that all additional needs are clear to the school prior to a student starting at La Côte International School. Failure to disclose relevant information can lead to a delay in providing suitable support for the child and can compromise the effectiveness of the class as a whole. In extreme cases, this could lead to the cancellation of enrolment. If the school’s Learning Support team determines that a child requires LS or EAL support, two (2) sessions per week will be provided free of charge. Any additional LS or EAL sessions will be provided on the condition that the additional costs are met by parents or their fee sponsor. The school reserves the right to terminate the enrolment of a child where the required additional financial support needed cannot be provided, or the needs change significantly after the child has joined the school. Counselling Services School counsellors are available to support students in the Primary and Secondary school. A process of referral is in place and three (3) sessions per referral will be provided free of charge as recommended by the school’s Counselling Services.