PROXY FORM ADDITIONAL INFORMATION

DO NOT complete this form if you will be attending the AGM PLEASE NOTE: You are required to pre-order lunch for this year’s Members’ Day and AGM in person and will be voting on the elections and resolutions. through the Butterfly Conservation website – visit www.butterfly-conservation.org/agm2019

Voting Lunch Raffle Council Elections 2019 If you are over the age of 18 years old and unable to West Midlands Branch Jacket potato with a selection of fillings and an assortment The West Midlands Branch raffle will be drawn during attend the meeting, but wish to vote on the elections For Against Abstain of fruit will be available at a cost of £10.00. Lunch MUST the afternoon session. Tickets can be purchased from the and resolutions, you can ask another person – or the be ordered in advance through the Butterfly Conservation Branch stand during the day. Butterfly Conservation (BC) Chair – to vote on your Karen Goldie-Morrison website – www.butterfly-conservation.org/agm2019 – behalf at the AGM. You can direct your proxy on how to as there will be no opportunity to order on the day. vote at the AGM by placing an ‘X’ in the ‘for’, ‘against’ or Laurence Harwood 40th Anniversary ‘abstain’ boxes, right. Alternatively, you may submit your Accommodation form blank, allowing your proxy to use their discretion Michael Johnston Accommodation is available at Albrighton Hall Hotel. when casting your vote(s). Ellesmere Rd - GoogleCoffee/tea Maps https://www.google.com/maps/place/Ellesmere+Rd,+Shrewsbury... To make a reservation, please contact the hotel directly Celebratory Dinner A selection of teas and coffees will be available to on 01939 291718. If you have a joint membership, both of you may purchase throughout the day from the Albrighton Suite, complete a proxy form. If you would like an additional at a cost of £2.50. (NB Butterfly Conservation cannot be held responsible, proxy form, please contact Sarah Adlem on 01929 or accept any liability, for complaints or claims arising from 400209 or email: Resolutions For Against Abstain Ellesmere Rd accommodation bookings) [email protected]. Saturday 16 November 2019 The Albrighton Suite 1. Approve minutes Parking Completed proxy forms must be received at BC’s of last AGM from 7.00pm to midnight Albrighton Hall Hotel Head Office no later than 48 hours before the AGM. 2. Approve Annual Report (informal dress code) There is complimentary parking at the hotel for Members’ Day and Financial Statements Shrewsbury and AGM attendees. There are five vacancies on Council, and you can vote for as many candidates as you wish. 3. Approve appointment of Auditors 4. Appoint the persons I, elected as Trustees To commemorate the West Midlands Branch’s 40th Anniversary, the Members’ Day will be followed by a How to get there Celebratory Dinner, and we would be delighted if you were able to join us. of 5. Approve reduction of Council The evening will consist of a three-course meal, and we are pleased to welcome our special guest speaker, in the county of (See Notice of Proposal) Brett Westwood. being a member of Butterfly Conservation, Brett is a naturalist, broadcaster and writer who regularly presents BBC Radio 4 programmes Natural Histories, hereby appoint Living World and Nature, and has also written scripts for . Signed of Date or failing him/her, Membership No. Tickets cost £30 per person and are inclusive of a three-course meal and wine. The Butterfly Conservation Chair For further details and the opportunity to purchase tickets, as my proxy, to vote for me on my behalf at the Annual Please return completed proxy forms to Butterfly please visit www.butterfly-conservation.org/agm2019. 2019 Members’ Day and General Meeting of BC, to be held on the 16th day Conservation, Manor Yard, East Lulworth, Wareham, of November 2019, and at any adjournment thereof. Dorset, BH20 5QP. Unless instructed, the proxy will vote as he/she thinks fit. To arrive no later than 48 hours before the AGM. Via the M6, exit at Junction 10a and get onto the M54. Continue on the A5 for approx. 30 mins until you reach Preston Annual General Meeting Island roundabout. Take the second exit from this roundabout onto the A49. At the next roundabout, take the second exit onto the A5124. At the next three roundabouts, take the second exit, staying on the A5124. At Ellesmere Road roundabout, take the fourth exit onto Ellesmere Road/A528. The hotel is one mile further along on the left-hand side (opposite St John the Saturday 16 November 2019 Baptist Church). Our promise to you: Tickets must be purchased in advance no later than 99 We will never swap, sell or rent your details to anyone 25 October 2019. Further travel information can be found on the hotel’s website at: Company limited by guarantee, registered in England (2206468) 99 We will always follow the strict code of conduct set out by the Registered Office: Manor Yard, East Lulworth, Wareham, Dorset, BH20 5QP Fundraising Regulator https://www.mercureshrewsbury.co.uk/directions.html. Albrighton Hall Hotel, Ellesmere Road, Albrighton, Shrewsbury, SY4 3AG Charity registered in England and Wales (254937) and in Scotland (SCO39268) 99 You can change how you hear from us or unsubscribe from our VAT No. GB 991 2771 89 mailing lists at any time, just let us know. Map data ©2019 100 m

1 of 1 30/08/2019, 11:48 PROGRAMME ANNUAL GENERAL MEETING—AGENDA COUNCIL ELECTION STATEMENTS COUNCIL ELECTION STATEMENTS

Saturday 16 November 2019 Notification of the meeting of Butterfly Conservation Karen Goldie-Morrison Michael Johnston Proposed by Dr Jim Asher Proposed by Roger Dobbs 09:30 Registration, refreshments and opportunity to visit stalls Notice is hereby given that the Annual General Meeting (AGM) of Butterfly Conservation will be My earliest memories are of walking with Surrey Branch their I am an energetic Trustee with a professional life, where I have held Backed by experience, I feel I have the 10:00 Welcome to the day’s events held at Albrighton Hall Hotel, Ellesmere Road, Albrighton, Shrewsbury, SY4 3AG on among clouds of British butterflies. 50th Anniversary event passion for the natural world, seeking senior positions in media companies time, the vision and the energy to help Dr Jim Asher, Chair of Butterfly Conservation Saturday 16 November 2019 at 10:05 to transact the following business: They have remained a passion, and on Barnes Common re-election. As well as serving after starting out as a journalist. Butterfly Conservation continue its I first became a member of Butterfly in 2018. I was recently on Council, I sit on Governance I have just stepped down from the fantastic growth. I hope you agree Conservation nearly 40 years ago elected to succeed Dr Jim Committee, which ensures that Council of Scottish Wildlife Trust, when you come to vote. 10:05 Annual General Meeting (and a life benefactor recently). Asher as Chair of Butterfly Butterfly Conservation meets its the UK’s largest wildlife trust, 1. To receive any apologies for absence Having witnessed butterfly and moth Conservation by unanimous legal responsibilities and runs where projects involved peatlands, numbers decline dramatically during decision of the Council. smoothly; as well as Investment urban pollinators and the 11:20 Butterfly Conservation Volunteer Awards 2. To approve the minutes of the last AGM, held on 10 November 2018 my lifetime, and following retirement Committee, overseeing our financial reintroduction of beavers. I sat from paid work, I decided to get further After studying zoology at investments and making sure we on the Trust’s key committees; 11:40 Refreshments and opportunity to visit stalls 3. Matters arising involved with Butterfly Conservation. university, my career has get the best returns. Alongside finance and audit, and In 2016, I initiated the first-ever revolved around natural the Scottish Director, I have led nominations, where 4. Annual Report—Chair’s report to members butterfly transect on Barnes Common history, first in publishing Butterfly Conservation’s advocacy I oversaw the appointment 12:10 Life Cycles of British and Irish Butterflies in London, where I am lead recorder, (as an Editorial Director of north of the border. This has involved of a new Chair. Peter Eeles, UK Butterflies 5. Treasurer’s Report to members and adoption of the Annual Report and and was elected to Butterfly Rainbird Publishing 1981- lobbying politicians and government Conservation’s Council in the autumn. 1984), then in wildlife film and departments to ensure that our In Edinburgh, I have just Consolidated Accounts and Balance Sheet for the year ended 31 March 2019 television at Oxford Scientific Scottish projects are properly funded completed my term as 12:40 Volunteers and landscape-scale projects During my first three years as a Trustee Films (and as Managing Director from and deliver great results. a governor of a large Dr Kate Dent, Head of Conservation England, 6. To appoint Buzzacott LLP as Auditor and to authorise Council to fix their I have contributed particularly in the 1988-1999), and finally in biology hospice, where I sat on its Butterfly Conservation remuneration for the ensuing year areas of finances and fundraising. education (as the Executive Director Conservation, and can offer, significant I believe Butterfly Conservation audit and risk, and fund- I was made a Director of Butterfly of The Charles Darwin Trust 2002- leadership and management benefits greatly from my many years’ raising committees, as well 7. Chief Executive Officer’s Report Conservation Trading because of my 2012), where I am now a Trustee and experience at Board level, acquired in experience sitting on a wide range as chairing its £40 million 13:10 Lunch and opportunity to visit stalls business experience, and I organised Treasurer. I have brought to Butterfly the commercial and charitable sectors. of charity boards, as well as from my investment committee. 8. Council Elections 14:25 The Restoration of Prees Heath Common Reserve and the Silver-studded Blue 9. Council Board Size Stephen Lewis, Prees Heath Common Reserve Warden 10. Q&A Session Laurence Harwood Proposed by Pete Holdaway NOTICE OF PROPOSAL TO REDUCE SIZE OF COUNCIL 14:55 Fields of Gold—’s threatened butterflies and the case of the Danube Clouded Yellow As a keen Lepidopterist since the day I have always had a strong interest a position has been created. Following a governance review in 2019, Council has decided to reduce the size of the Board to 10 elected Trustees, plus Martin Davies, European Butterflies Group By order of the Council I completed my Brooke Bond tea card in the welfare of butterflies and moths two additional places available for co-option by decision of Council. Any co-opted Trustees would remain part of Council Julie Williams, Company Secretary album featuring ‘British Butterflies’, in the UK. My butterfly net was put As a result of my background, it is only until the next AGM, when they would have to stand for election. away when I went to study chemistry unsurprising that I believe strongly 15:25 Refreshments and opportunity to visit stalls Butterfly Conservation, Manor Yard, East Lulworth, Wareham, at Manchester University in 1972, and in allowing the public to access the Dorset, BH20 5QP The reason for this decision is to ensure that Council remains focused and effective at strategic decision making, that key it has never been used since. I have facts about our natural environment meetings are expedited and that overall costs are reduced. 15:55 Branch raffle and Marsh Christian Trust Awards 25 September 2019 been an independent academic in general, and butterflies and moths for almost 38 years, starting in particular. With increasing loss of Council proposes that this change will take effect from the AGM in November 2020. All members over the age of 18 are entitled to attend Butterfly Conservation’s at Manchester University suitable habitat, many species 16:25 Not another Poplar Hawk-moth! Looking for the big moths General Meetings, and will have one vote on each resolution either in person before moving on to Merton of butterly and moth are dependent In accordance with Article 5.5 of Butterfly Conservation’s Articles of Association (the “Articles”), Members are asked by Penny Metal, Insect Photographer and Author of or by proxy. You are entitled to appoint a proxy to exercise all or any of your College Oxford. Later, on land that is in some way cultivated ordinary resolution to approve the reduction of Council to 10 Trustees plus up to two additional, co-opted Trustees (to be Insectinside: life in the bushes of a small Peckham park rights to attend, speak and vote on the Resolutions. You can only appoint a in 1995, I took the Chair – be it a garden, farmland or a appointed in accordance with Article 5.7 of the Articles), to take effect in November 2020. proxy using the procedures set out in these notes and the notes to the proxy of Organic Chemistry roadside verge. form. Forms can be found within this pack, and should you require an additional at Reading. The Articles can be viewed on Butterfly Conservation’s website at https://butterfly-conservation.org/sites/default/files/1. 16:55 Closing remarks form, please contact [email protected]. Completed proxy As a member of Council, I would articles-of-association-5-nov-16.pdf. Karen Goldie-Morrison, new Chair of Butterfly Conservation forms must be received at Butterfly Conservation’s Head Office no later than I have also been a campaign strongly for further 48 hours before the AGM. Governor of Dauntsey’s resource to be put into activities that School for 30 years, and increase general public awareness 17.00 Depart The Minutes of the last AGM, Annual Report and Consolidated Accounts and was recently made ‘Governor about British butterflies and moths, Balance Sheet are available on the Butterfly Conservation website Emeritus’ – the first time in the the sustainability of their populations www.butterfly-conservation.org facebook.com/savebutterflies www.butterfly-conservation.org/about-us/agm-reports-and-accounts. school’s history that such and the quality of their habitat. Cover image—Wood White by Mike McKenzie @savebutterflies Instagram.com/savebutterflies