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College Board Roadshow Presentation

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College Board Roadshow Presentation Overview of SAT, Access, Portals, and Systems Spring 2019 Implementation Supporting Schools and Students to Achieve SHERRI YBARRA, SUPERINTENDENT OF PUBLIC SCHOOLS Session Goals Today we will provide an overview of SAT School Day focused tips and best practices in the areas of : • Accessing College Board tools • Room Planning • Test Day Planning • Returning Materials Watch for the “best practices” logo 2 Accessing College Board Tools |3 Accessing College Board Tools • A College Board Professional Account is required for all system access. • Each user creates his or her own account to allow for a single sign-on to the following features: • SSD Online System • College Board Online Test Day Training • College Board Reporting Portal • Test Ordering System (PSAT only) • Create your account at collegeboard.org College Board Account • Once logged into your professional account, you can access the dashboard. • While College Board typically provides a URL shortcut to each system, the dashboard will also provide access to all College Board systems linked to your account. |5 Key System: SSD Online • SSD coordinators use SSD Online to submit requests for accommodations and the EL 50% support on the behalf of students. • College Board will determine non-standard material orders to be shipped to schools for test day. • Schools can have multiple SSD coordinators, but only one should be listed as the primary coordinator who will receive communications from the College Board. • To access the system using your College Board account, complete the SSD Coordinator Form, found on collegeboard.org/ssd. • Within a couple of days, an access code will be sent to allow access. • SSD online access remains active year to year. |6 Key System: Test Admin Training • Test Coordinators will receive an email providing a link to the test day online training approximately six weeks prior to test day. • Training is required for all test coordinators. • To access, you will login to the system using your College Board Professional Account. • Training may also be shared with other test day staff. |7 Key System: K12 Reporting Portal • The reporting portal provides test coordinators • Access to student results for all SAT Suite of Assessment administrations • Ability to monitor student registrations for the optional essay • Ability to monitor national test administration dates. • To access, test coordinators should speak with the school principal to determine who is the schools’ designated access manager. • Each school has an access manager who will provide access to school staff. • Prior to each score release, the College Board will provide an email with access codes and instructions. |8 SAT Suite of Assessments Knowledge Center • Learn more about SAT and the tools used in support of administrations https://satsuiteofassessments.articulate-online.com/2983192836 |9 Schedule Overview |10 Implementation Key Dates Activities Date Off-site Request Deadline December 15, 2018 (complete) AI Code Confirmation December 19, 2018 (complete) Request Accommodations Now – February 19, 2019 Bulk Registration Window January 7 – January 16, 2019 (complete) Student Essay Opt-in Window January 28 – February 4, 2019 (complete) Receive Coordinator Planning Kits February 19—21, 2019 Test Coordinator Online Test Day Training February 26 – April 8, 2019 Preadministration Materials Arrive in Schools March 1 – March 8, 2019 Conduct Preadministration Session March 9 – April 8, 2019 Nonstandard Administration Report (NAR) Week of March 18, 2019 Available |11 Implementation Key Dates Activities Date Test Materials Arrive in Schools March 19-21, 2019 April 2-4, 2019 for spring breaks Test Administration April 9, 2019 Accommodated Testing Window April 9 – April 22, 2019 Request Makeup Materials April 9 – April 11, 2019 Makeup Materials Arrive in Schools April 16 – April 19, 2019 Makeup Test Administration April 23, 2019 Final Date to Return Materials for Scoring April 26, 2019 Score Release May 2019 |12 New in 2019 – EL Supports English Learner Supports • English learners will be able to utilize EL supports for the spring 2019 SAT School Day administration. These supports include: • Use of an approved word-to-word bilingual glossary • Use of translated test directions, and • 50% extended time • Students can use one or any of these supports in combination. Students will receive college/scholarship reportable scores when any of these supports are used. English Learner Supports Advance Request Not Required The following supports do not require an advance request: • Translated Test Directions • Directions will be available in Albanian, Arabic, Bengali, Chinese (Mandarin), Gujarati, Haitian Creole, Hindi, Polish, Portuguese, Russian, Spanish, Urdu, and Vietnamese. The College Board will also support "on the fly" translations of directions by district-approved translators. • Translations will be available in February 2019 to print. (Materials will not be shipped). • Word-to-Word Glossaries • Additional word-to-word glossaries have been approved. • A full list of glossaries will be available on the SDE website. |15 English Learner Supports Advance Request Required SSD Coordinators must submit a request in SSD Online, by the deadline, for EL students to use 50% Extended Time: • EL students may use the 50% extended time support for SAT. Offered as an option for EL students who receive extended time as an instructional support. • Scores will be scholarship and/or college reportable. • Advance request is required through SSD Online – information was provided in the accommodations webinar for SSD Coordinators. • Students will receive 50% extended time on each section of the SAT. Students must sit for the entire time allotted and cannot go ahead in the test even if they are the only one testing. • Schools can request 50% extended time for EL students (dashboard link opened in SSD Online on January 15, 2019). Students will be automatically approved and no supporting documentation is required. • EL students using 50% extended time can be tested with other students with accommodations testing with the same timing and test materials. |16 Requesting the 50% Extended Time Support for EL Students • Work with SSD Coordinator to identify EL students who may require this accommodation. • Use the English Learner Support Dashboard to request the support. • Dashboard link opened on January 15, 2019 Go to English Learner Support Dashboard > |17 Requesting the 50% Extended Time Support for EL Students • Enter basic student information including name, home address, date of birth, and graduation date. • Review accuracy and click “save & continue” |18 Preadministration Planning What is a Preadministration Session? • The preadministration session allows students to complete the following activities directly on their answer sheet, saving time on test day:​ • Fill out personal information fields • Complete optional student questionnaire • Opt into Student Search Service • Select up to four colleges or scholarship programs to send their SAT scores • Estimated time: • 45-60 minutes if the optional questionnaire are completed • 20-30 minutes if only the required fields and score sends are completed Why should I conduct a Preadministration Session? • Saves time on test day. • Allows for administering the SAT and SAT with Essay in the same room if needed. • Students can take advantage of their four free score sends. • The optional questionnaires allow students to opt into Student Search Service and provide information about themselves to help connect them with colleges and scholarship programs based on their interests. • Nearly 1,700 colleges use Student Search Service® to look for students who match a range of factors—such as the area where they live or go to school, their interests, and what they plan to study in college. • Only eligible colleges and scholarship and educational organizations can participate. They most often search on expected high school graduation date, cumulative grade point average (GPA), and intended college major. • Students can choose which optional questions they complete. If students already completed the questionnaire as a part of PSAT/NMSQT testing they do not have to recomplete, unless they wish to update their answers. |21 Plan the Preadministration Session • Each school will receive a shipment of preadministration materials in early March. This shipment will include: • Coordinator testing manuals • Answer sheets and Student Answer Sheet Instructions • Pre-ID labels for students who were bulk registered (shipped separately but arriving at the same time) • SAT School Day Student Guides • Schedule a session ahead of test day to allow your students to fill in student background information and request their four free scores sends. • Distribute the SAT School Day Student Guides to students. It contains information about Student Search Service and sample test questions, so they can discuss with their family and know what to expect on test day. Plan the Preadministration Session • Affix pre-ID label to front of student answer sheets before the session. • With the label, students are required to bubble in at least their name, date of birth, and state student ID number for data verification purposes. Though recommended, the remaining required fields may be left blank unless the student does not have a label. (note: if gridding is missing but the label is on the answer sheet, the test will be processed) • Students will use their Idaho assigned student ID (EDUID) as their Student ID number on the answer sheet.
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