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FINANCE COMMITTEE Agenda February 7, 2017 5:00 p.m. Location: Legislative Chambers Committee members: Doug Paddock, Jim Smith, Ed Bronson, Bill Holgate, Mark Morris, Taylor Fitch. Doug and Taylor will do the audit this month Approve minutes of the January meeting Public Comment Real Property – Patricia Brede 2017 Goals Comparison of equipment Planning – Tim Cutler Yates County Planning Board Yates County Open Access Network Penn Yan Marine Transportation Yates County Eastern Corridor Region Water System CDBG Watershed Activities NYS Association of County Planning Directors Local update for Census Addresses Treasurer – Nonie Flynn/Budget Officer Discussion: 2016 Appropriations Sales Tax Report Corrections of Errors Treasurer’s 2016 & 2017 Goal Summary Treasurer’s Office Report for January Resolutions: Appropriate Carryover of 2016 Medical Reserve Corp Grant (PH) Appropriate Carryover of 2016 LEAD Grant (PH) Appropriate Carryover of 2016 NYSDOH Rural Health Network Grant (PH) Appropriate Carryover of 2016 NYSDOH Disaster Planning Grant (PH) Appropriate Carryover of 2016 HCNNY Grant (PH) Appropriate Carryover of 2016 IAP Grant (PH) Appropriate Carryover of 2016 Mental Health Grant (CS) Appropriate Carryover of 2016 Community Health Grant (CS) Appropriate Carryover of 2016 PSAP Grant (SHER) Appropriate Carryover of 2016 SLETPP Grant (SHER) Appropriate Carryover of 2016 DCJS Grant (SHER) Appropriate 2017 GTSC Grant (SHER) Appropriate 2017 Drug Enforcement Grant (SHER) Reappointment to Flint Creek Administrative Board Doug - Resolution To Appointment To The Finger Lakes Economic Development Center (Yates County IDA) Board The Yates Capital Resource Corp. Board And The Finger Lakes Horizon Economic Development Corp. Executive Session – if needed Real Property Tax Director Patricia C. Brede 2017 Goals and Objectives Insure accuracy of Real Property data and products: Meet all the statutory requirements of my department. Support and assist the County Treasurer in her implementation of a new tax collection system. Work with the County Administrator to examine staffing levels, cross training, and planning for the current and future needs of the department. Continue work on special district lines and coding for our maps and assessment data, as time allows. Continue expansion with electronic media: Replace outdated equipment that is no longer compatible with our current software or operating systems. Explore options for affordable GIS applications to share our maps and data with the public. Provide access to Real Property data through ImageMate online (SDG) with regular updates of assessment and tax data during the yearly assessment cycle. Maintain professional standards of the department: Facilitate monthly meetings with Assessors. Support a group effort for managing assessment programs in Yates County. Remain current with my continuing education credit requirements. RP Equipment replacement comparisons Purchase VS Lease 2017 Funds needed Plotter/Scanner Needed in upcoming Cannon/OE Plotwave 345: Purchase Mainten. Per month Per year Overage from Contg. RP budgets ea. Yr. Cost in purch. Yr Cost for 5 years NY State Contract# PT66600 $15,200.00 incl to 2500 SF usage $83.00 $996.00 .0373 per SF $16,024.00 $996.00 $16,024.00 $20,180.00 Windows 10 Software/drivers 7 yrs, possibly longer Leases offered with three choices Term of lease per mo. per yr. Mainten. Included in monthly lease price Overage * From Contg. Increase to RP budget Cost over term Cost for 5 years $1 buyout at end of lease 36 mo $535.96 $6,431.52 .0373 per SF $5,359.60 Each of the next 2 yrs: $19,295.00 $21,455.00 6,431.52 48 mo $432.60 $5,191.20 .0373 per SF $4,326.00 Each of the next 3 yrs: $20,765.00 $21,845.00 5,191.20 60 mo $367.24 $4,406.88 .0373 per SF $3,672.40 Each of the next 4 yrs: $22,034.00 $22,034.00 4,406.88 * Mar. 1 est. begin of lease 2017 Funds needed Folding/Stuffing Machine Needed in upcoming from Contg. RP budgets ea. Yr. Cost in purch. Yr. Cost for 63 mos. Neopost DS75 Purchase Mainten. Notes: 2 station $13,358.00 $1,200.00 Maint: First 3 mos. $14,358.00 $1,200.00 $14,358.00 $19,358.00 3 station $12,674.00 $1,200.00 free after purchase. $13,674.00 $1,200.00 $13,674.00 $18,674.00 Term of lease per mo. Cost for 63 mos. 2 station 63 mo $404.00 $4,040.00 $4,848.00 $25,452.00 3 station 63 mo $387.00 $3,870.00 $4,644.00 $24,381.00 Pitney Bowes service contract is 2200.00 per year. We are paid through Nov. 30, 2017. We were told we can cancel with 60 days notice. YATES COUNTY PLANNING DEPARTMENT 417 Liberty Street Penn Yan, NY 14527 315-536-5153 Fax 315-531-3209 TO: Finance Committee Members FROM: Timothy P. Cutler - County Planning Department DATE: February 1, 2017 RE: January 2017- Monthly Departmental Report Yates County Planning Board The County Planning Board held its meeting on January 26th. Seven referrals were reviewed; 3 from Penn Yan, 3 from Jerusalem, and 1 from Torrey. All were approved. Dave Granzin was re-elected as Chair and Ron Rubin as Vice-Chair. Yates County Open Access Network We have submitted to Empire State Development a Grant Disbursement Request in the amount of $2,242,519 (80% is $1,794,015). We were unable to submit everything to include Sherman Hill Tower and Angus Road Tower extensions and the last FLCH invoices since we hadn’t received the invoices from STN or the supporting detail from FLCH. Invoices have been submitted for audit and we will make our final submission in February. ESD has agreed to this approach. Penn Yan Marine The county attorney has submitted his proposed revisions to the Development Agreement. These are under review with Tim Dennis, Jim Smith, Doug Paddock and Bob Lawton for compliance with earlier agreements with the Legislature. Transportation We are met with RGRTA and YTS in January to complete coordination of services at the touch points in Ontario County at Naples, Rushville and Geneva. Service has been operating with no new issues. YTS is purchasing fuel from the Highway Department with no issues. Yates County Eastern Corridor Region Water System I have had discussions with Wayne Ackart (at Legislator Church’s recommendation) to better understand the background of water systems in the southern sections of the Corridor. I plan to arrange a meeting with parties representing Milo, Benton and Starkey including Himrod and Dundee to better understand the requirements and plans in these areas. CDBG We are still awaiting the final reports from New York State Homes & Community Renewal (NYSHCR) on the audit completed in December. County Planning Department- November 2016- Monthly Report Watershed Activities I provided a copy of the Draft Model On-site Wastewater Treatment Law from the Canandaigua Lake Watershed Council to the YCSW Conservation District for their use with the Keuka Watershed Improvement Cooperative and the Seneca Lake Watershed. NYS Association of County Planning Directors I attended by teleconference a meeting that was held concurrent with NYSAC meeting on January 31st. Besides the Local Update for Census Addresses (LUCA) Resolution for State funding, the major topic for discussion was proposed amendments from the DEC to State Environmental Quality Review (SEQR) regulations. We are reviewing the implications of the proposed amendments on municipal and county planning board procedures and deliberations. Local Update for Census Addresses (LUCA) County has received initial materials for the LUCA process for the 2020 decennial census from the US Census Bureau. Workshops for completing the address file updates begin in March. 2016 Appropriations: General Fund: Grants: Department Grant Name Amount Carryover Res. # Balance Sheriff Victim Services Grant 5,000.00 7-16 Sheriff GTSC Rural Traffic Enforcement Grant 3,150.00 9-16 Community Services Mental Health Grant 2,332.95 Yes 32-16 OEM Homeland Security - SHSP 566.01 Yes 50-16 OEM Homeland Security - SHSP 30,000.00 Yes 51-16 OEM Homeland Security - Local Emer. Planning 7,295.82 Yes 52-16 Public Health Medical Reserve Corp 5,950.08 Yes 53-16 Public Health Emergency Planning - Ebola 36,700.00 Yes 54-16 Public Health Health Systems Learning Grant 6,606.00 Yes 55-16 Public Health Rural Health Network 64,690.24 Yes 56-16 Public Health Disaster Planning 30,800.00 Yes 57-16 Community Services State Aid 505.00 58-16 Real Property State Aid 283.02 59-16 Public Health Immunization Action Plan Grant 2,406.00 Yes 95-16 Sheriff Governor's Traffic Safety Committee 6,965.00 101-16 Sheriff Public Safety Answering Point 170,021.00 102-16 Sheriff Public Safety Answering Point 25,161.31 103-16 Sheriff Drug Enforcement Grant 5,000.00 104-16 Public Defender Indigent Legal Services Grant 10,000.00 Yes 105-16 OEM Homeland Security - SHSP 30,000.00 107-16 Public Health Rabies Control 757.00 142-16 Public Health Rural Health Network 235,000.00 143-16 Sheriff Homeland Security - SLETPP 3,750.22 Yes 191-16 Public Health Disaster Planning 52,096.00 217-16 Public Health Health Systems Learning Grant 3,200.00 218-16 Public Health Summer Youth Employment 2,214.00 219-16 Community Services Suicide Prevention Coalition Grant 3,500.00 233-16 Community Services Supported Housing 4,242.00 235-16 Community Services Community Health Grant 11,155.00 256-16 Youth Youth Programs 2,214.00 336-16 Sheriff NYS Dept. of Criminal Justice - DCJS Grant 10,000.00 377-16 Sheriff NYS Homeland Security - SLETPP Grant 10,000.00 378-16 Community Services NYS Cost of Living 1,614.00 384-16 Community Services State Aid 1,776.00 404-16 784,950.65 Other Appropriations: Department
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