73Rd National Conference
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73rd National Conference 11-13th June 2021 Hosted by Southern Lakes Branch Queenstown Hunting is Conservation NZDA 73rd National Conference 01 11 Hunting & Wildlife Magazine 17 Editors’ Annual Report 1. Contents 12 Annual Accounts 18 Financial Year Ended 28 February 2021 1 Contents 02 13 Presentation of Budget (Estimates) 21 2 President’s Report 03 for 2021/2022 and Capitation 3 CEO’s Report 06 Association’s budget for the period 22 4 Conference Timetable and Order Paper 08 1 March 2021 to 28 February 2022 Friday 11th June 08 Capitation for the membership year 2023 23 Saturday 12th June 08 (period 1 March 2022 to 28 February 2023 Sunday 13th June 08 14 Notices of Motion 23 5 Officers, Life Members and Members’ Roles 09 15 Remits 26 6 Excerpts from Constitution. Standing Orders 12 & Procedures at Conference (Clauses 10 & 11) 16 Election of Officers 27 7 Notes for Delegates 14 17 General Business 31 Conference Motions 14 18 Venue and Date for 2022 National 31 Conference General Business 14 Conference Show of Hands 14 Poll Voting by Email 14 Appendix A: Conference Venues and Hosts 32 8 Administration 15 Appendix B: Principal National Officers 34 Membership 15 Appendix C: National Competition Shooting 37 Portfolios (areas of responsibility) 15 Championships NZDA Policy Issues 15 Range Shooting 15 Appendix D: Branch Membership Summary 39 Other Portfolios 15 Appendix E: Branch Voting Strength 41 Kindred Organisations 16 Schedule One: Conference Minutes 2020 42 9 Advocacy 16 Schedule Two: 2021 Financial Statements 42 10 Hunter National Training Scheme (HUNTS) 16 Hunts Annual Report Schedule Three: Branch Reports 42 Schedule Four: 2020 Reports 57 Schedule Five: Competition Shooting and Range 67 Activities - Shooting Report & Results 02 NZDA 73rd National Conference > NZDA has a new, professional and functional website. 2. President’s Report > NZDA is active with relevant and current content on social media platforms, with engagement growing. This year is best characterised as one > Branches are being heard, including those wanting of challenges and change. membership cards early to acquire forestry block permits. fter my election I saw my role as being > Membership benefits have been negotiated and one of bringing people together and members provided new-look cards. supporting a new executive board and > We have implemented detailed quarterly financial management team that included a reporting and supply branches with clear and new Chief Executive, Gwyn Thurlow, complete information. Aand National Secretary, Dan Friedman. > Financial management is under control – accounts My personal aim was to see the Association as the are reconciled and bills are paid, GST is filed on time, leader in the protection of hunters’ and shooters’ rights and our coding enables year on year comparison but that was hindered by many operational systems going forward. not fully functioning which did not allow us to meet our > Direct Branch has adopted a new constitution and mission or satisfy the needs of branches and members. financial accounts clarified. I am pleased with the performance of our Association > NZDA’s public profile has been elevated and we have on a number of levels and submit the following report seen the Association’s views expressed on TV news to branches and members. and through radio interviews by our CEO. > Members can display their membership and A Year of Change support for NZDA on their vehicles because we Action by some branches concerned about the future introduced new merchandise through our online store of our Association and its financial health at the end where high quality stickers and branded T-shirts of last financial year led to a call for a special general are available. meeting early in the year. > We are a powerful advocate for hunting and shooting This meeting did not occur due to failing to meet the in New Zealand and we are heard by government criteria set out in our constitution, however it did mean agencies and sought out by bureaucrats and that the board at that time were held to account by politicians for comment and knowledge. members when information was supplied and Q&A > Our departmental relationships are strong and sessions were hosted that included the Association’s building, we are responded to when we request accountant. This process helped to shed a light on interaction or further information. the financial position and enabled hard questions to > Our relationships with other NGOs are current and be asked. respectful and our cooperative efforts continue to This process caused stress to people both sides of deliver outcomes for all recreational users regardless the issue but has led, ultimately, to positive changes. of which organisation they belong to. Significant change was called for and as a result a > Our committees are functional and reporting in line largely new executive board was voted in at Conference with the terms of reference and reporting standards 2020 which has subsequently overseen many of the set by the board. changes desired by branches as well as stabilising our > There is interest in what NZDA does and there is financial position. A further summary of this work is growing interest in hunting that will see our sport included in the CEO’s Report and Treasurer’s Report. sustained or enhanced into the future. > Discussion of matters raised at Conference, but What has changed? not concluded or as new points of discussion, are > The National Office is now able to respond to opened for debate and input via online workshops requests in a timely manner and provide the service run by our National Secretary. members expect. > Introduction of BoardPro software enables more > Members can join our Association with ease and renew streamlined and efficient meeting agendas their membership because we have control of the development and of minutes that can be accessed membership database and those using it are proficient. anywhere and shared. NZDA 73rd National Conference 03 > Our submissions are professional, well critiqued, and Samples were arranged by Callum and distributed to reflect the core values, policies, and aspirations of branches and key NZDA members. NZDA members. Now NZDA stickers are showing up on vehicles and > NZDA is seen as professional and relevant. images across social media. NZDA branded t-shirts are > NZDA is growing. seen frequently and have helped raise NZDA’s profile to the general public, but also allowed members to Engagement and Cohesion display their passion for NZDA. The executive members elected last Conference were Merchandise sales income also helped to increase all new to the office, other than Ian Owen being the our revenue which in part help stabilise our sole incumbent, and Alec McIver, Vice President, a Past financial position. National President. Our first meeting after Conference quickly identified National Secretary areas that needed immediate attention but our Appointing a new national secretary after Chaz concerns over the state of the Association encouraged Forsyth’s retirement was delayed until the executive us to make decisions to address the immediate board had clarity around the role and what the interface operational matters that Gwyn Thurlow, new Chief with our full time Chief Executive Officer would look Executive for less than a month, presented to us. like. The nominee would be faced with working with a Vibrant but productive discussions were had and I new board, National President and CEO, together with am sure some wondered about how this was all to the fact a large amount of knowledge was departing work out. The board generated dialogue from differing with a long-serving national secretary. Eventually Dan views, discussed them, then made decisive decisions. Friedman, Auckland branch, was appointed. The pieces came together and, through that, the Dan has brought a fresh approach to the role and cohesion necessary to govern the Association has introduced a lot of modernisations which have made been cemented. Gwyn was tasked to deliver on the the Association more efficient and interactions more operational changes. structured. This has meant enhanced and better There are always differing views when there is a large opportunities to communicate matters of concern group of people involved and I have tried to ensure among branches, the board, and management. Dan natural justice is preserved in all discussions so all ensures management is informed, offers solutions, and are heard. can be relied on for support. The National Secretary’s role has changed with the “I note we have set goals of 10% adoption of BoardPro software to run meetings, set agendas, and record minutes. The hope is this tool membership growth per year, 10% means the National Secretary’s workload is manageable. income growth per year, and set the The National Secretary plays an important role in task of rebuild financial reserves of NZDA’s governance and operations, and I thank Dan for taking on this volunteer work, which is another change $100,000 over four years.” that has been for the better of our Association. PR and NZDA Merchandise Strategic development Cancellation of the Sika Show 2020 meant the effort In August 2020 the executive board launched into a that was planned for that event, and all the associated detailed process examining the Association’s purpose events around the show, had to be scrapped. and bringing together the elements of strategy that Morgan Rogers and Callum Sheridan, supported by fulfilled what the new board members considered the Gwyn Thurlow, quickly and ably initiated production core functions of the Association. of NZDA branded t-shirts and stickers as a promotion All executive members engaged in this and voices for the Association. The sale of this merchandise were heard. was merged with the online shopping platform, Morgan Rogers lead this process and progressively Shopify, developed by Sharon Salmons and Simon distilled a plan that reflected both the executive board’s Gibson for the sale of printed copies of Hunting and input and considered input from branches through a Wildlife magazine.