City of Charles City City Council Agenda Council Chambers, City Hall

1. Meeting Date And Time

A. October 19, 2020 6:00 P.m. This Meeting Will Be Held Remotely Utilizing Zoom.com. Some City Staff Will Be In The Council Chambers And The Public Can Attend In Person And Listen To The Meeting Discussion While Complying With The 6’ Social Distance Protocol Or They Can Attend The Meeting On Their Own Computer Via Zoom.com: Meeting ID 787 065 8066 Phone Number To Call To Participate Via Telephone: 312-626- 6799

2. Call To Order

3. Citizen/Public Comments (Limited To 5 Minutes Per Comment) An opportunity for citizens, groups or representatives or organizations to address the Governing Body on any issue which is not on the agenda

4. Mayor's Welcome

5. Consider Approval Of The Agenda Discussion Motion

6. Consider Approval Of The Minutes

A. Approve Minutes Of The September 28, October 5 And 14 Meetings

Documents:

SEPT 28 OCT 5 AND OCT 14 MINUTES.PDF

7. Consider Approval Of The Consent Calendar

A. Approve 9/20 Financials For City Of Charles City And CC Public Employees Health Plan

Documents:

0920 FINANCIALS.PDF

B. Approve Class LA Liquor License For BPO Elks With Outdoor Service And Sunday Sales

C. Payment Of Claims

Documents:

1019 CLAIMS.PDF

8. Business Of The Mayor

A. Appointment To Board Of Adjustment To Fill Vacancy

9. Petitions, Public Hearings, Communications, Awards And Requests

A. Public Hearing On 2020 Southwest Development Park Water Quality Initiative Improvements Project

i. Open hearing

ii. Filing of affidavit of publication – 10/6/20

iii. Written comments or objections

iv. Oral comments or objections

v. Close hearing

vi. Consider Resolution 172- 20 approving final plans

Discussion

Motion

vii. Consider Resolution 173- 20 awarding contract and approving bond

Discussion

Motion

Documents:

AIS FINAL PLANS AND AWARD BID FOR 2020 SW DEV PARK WATER QUALITY PROJECTPDF.PDF

10. Ordinances And Resolutions

A. Consider Resolution 174-20 Approving Agreement With City Improvement Association For Maintenance Of Parks Discussion Motion

Documents:

CIA AGREEMENT.PDF

B. Consider Resolution 175-20 Approving Pay Estimate #12 For Portzen Construction Discussion Motion

Documents:

AIS OCT 2020 PAYMENT APPLICATION NO.12 FOR WRRF PROJECTPDF.PDF

C. Consider Resolution 176-20 Approving Contract For Architectural Services For Electrical Upgrades At North Cedar Terrace Discussion Motion

Documents:

ARCHITECTURAL SERVICES HOUSING.PDF

D. Consider Resolution 177-20 Approving Contract For Topographical Survey At North Cedar Terrace Discussion Motion

Documents:

HOUSING TOPO SURVEY.PDF

E. Consider Third And Final Reading Of Ordinance 1147 Amending The Charles City Code Of Ordinances Chapter 1, Section 1.14 – Standard Penalty, By Amending The Provisions Pertaining To The Standard Penalty For Violations Discussion Motion Consider motion to adopt and publish Ordinance 1147 Discussion Motion

Documents:

ORD 1147 AMENDING 1.14 STANDARD PENALTY.PDF

F. Consider Third And Final Reading Of Ordinance 1148 Amending The Charles City Code Of Ordinances Chapter 55, Section 55.02, By Amending The Provisions Pertaining To Animal Neglect Discussion Motion Consider motion to adopt and publish Ordinance 1148 Discussion Motion

Documents:

ORD 1148 AMENDING 55.02 ANIMAL NEGLECT.PDF

G. Consider Resolution 178-20 Approving Lease Agreement With Arts Council For The Carnegie Building Discussion Motion

Documents:

LEASE FOR CARNEGIE BUILDING.PDF

H. Consider Resolution 179-20 Approving Development Agreement With Cambrex Discussion Motion

I. Consider Motion To Accept Recommendation From Planning And Zoning On Rezoning Request Discussion Motion

Documents:

AIS MOTION TO ACCEPT HALL REZONING P AND Z RECOMMENDATIONPDF.PDF

11. Other Business A. Miscellaneous Correspondence B. Attorney's Report C. City Clerk's Report D. City Administrator's Report E. Board, Commission or Committee Reports

12. Adjournment City of Charles City City Council Agenda Council Chambers, City Hall

1. Meeting Date And Time

2. Call To Order

4. Mayor's Welcome

5. Consider Approval Of The Agenda Discussion Motion

6. Consider Approval Of The Minutes

A. Approve Minutes Of The September 28, October 5 And 14 Meetings

Documents:

SEPT 28 OCT 5 AND OCT 14 MINUTES.PDF

7. Consider Approval Of The Consent Calendar

A. Approve 9/20 Financials For City Of Charles City And CC Public Employees Health Plan

Documents:

0920 FINANCIALS.PDF

B. Approve Class LA Liquor License For BPO Elks With Outdoor Service And Sunday Sales

C. Payment Of Claims

Documents:

1019 CLAIMS.PDF

8. Business Of The Mayor

A. Appointment To Board Of Adjustment To Fill Vacancy

9. Petitions, Public Hearings, Communications, Awards And Requests

A. Public Hearing On 2020 Southwest Development Park Water Quality Initiative Improvements Project

i. Open hearing

ii. Filing of affidavit of publication – 10/6/20

iii. Written comments or objections

iv. Oral comments or objections

v. Close hearing

vi. Consider Resolution 172- 20 approving final plans

Discussion

Motion

vii. Consider Resolution 173- 20 awarding contract and approving bond

Discussion

Motion

Documents:

AIS FINAL PLANS AND AWARD BID FOR 2020 SW DEV PARK WATER QUALITY PROJECTPDF.PDF

10. Ordinances And Resolutions

A. Consider Resolution 174-20 Approving Agreement With City Improvement Association For Maintenance Of Parks Discussion Motion

Documents:

CIA AGREEMENT.PDF

B. Consider Resolution 175-20 Approving Pay Estimate #12 For Portzen Construction Discussion Motion

Documents:

AIS OCT 2020 PAYMENT APPLICATION NO.12 FOR WRRF PROJECTPDF.PDF

C. Consider Resolution 176-20 Approving Contract For Architectural Services For Electrical Upgrades At North Cedar Terrace Discussion Motion

Documents:

ARCHITECTURAL SERVICES HOUSING.PDF

D. Consider Resolution 177-20 Approving Contract For Topographical Survey At North Cedar Terrace Discussion Motion

Documents:

HOUSING TOPO SURVEY.PDF

Documents:

ORD 1147 AMENDING 1.14 STANDARD PENALTY.PDF

Documents:

ORD 1148 AMENDING 55.02 ANIMAL NEGLECT.PDF

G. Consider Resolution 178-20 Approving Lease Agreement With Arts Council For The Carnegie Building Discussion Motion

Documents:

LEASE FOR CARNEGIE BUILDING.PDF

H. Consider Resolution 179-20 Approving Development Agreement With Cambrex Discussion Motion

I. Consider Motion To Accept Recommendation From Planning And Zoning On Rezoning Request Discussion Motion

Documents:

AIS MOTION TO ACCEPT HALL REZONING P AND Z RECOMMENDATIONPDF.PDF

11. Other Business A. Miscellaneous Correspondence B. Attorney's Report C. City Clerk's Report D. City Administrator's Report E. Board, Commission or Committee Reports

12. Adjournment City of Charles City City Council Agenda Council Chambers, City Hall

1. Meeting Date And Time

2. Call To Order

4. Mayor's Welcome

5. Consider Approval Of The Agenda Discussion Motion

6. Consider Approval Of The Minutes

A. Approve Minutes Of The September 28, October 5 And 14 Meetings

Documents:

SEPT 28 OCT 5 AND OCT 14 MINUTES.PDF

7. Consider Approval Of The Consent Calendar

A. Approve 9/20 Financials For City Of Charles City And CC Public Employees Health Plan

Documents:

0920 FINANCIALS.PDF

B. Approve Class LA Liquor License For BPO Elks With Outdoor Service And Sunday Sales

C. Payment Of Claims

Documents:

1019 CLAIMS.PDF

8. Business Of The Mayor

A. Appointment To Board Of Adjustment To Fill Vacancy

9. Petitions, Public Hearings, Communications, Awards And Requests

A. Public Hearing On 2020 Southwest Development Park Water Quality Initiative Improvements Project

i. Open hearing

ii. Filing of affidavit of publication – 10/6/20

iii. Written comments or objections

iv. Oral comments or objections

v. Close hearing

vi. Consider Resolution 172- 20 approving final plans

Discussion

Motion

vii. Consider Resolution 173- 20 awarding contract and approving bond

Discussion

Motion

Documents:

AIS FINAL PLANS AND AWARD BID FOR 2020 SW DEV PARK WATER QUALITY PROJECTPDF.PDF

10. Ordinances And Resolutions

A. Consider Resolution 174-20 Approving Agreement With City Improvement Association For Maintenance Of Parks Discussion Motion

Documents:

CIA AGREEMENT.PDF

B. Consider Resolution 175-20 Approving Pay Estimate #12 For Portzen Construction Discussion Motion

Documents:

AIS OCT 2020 PAYMENT APPLICATION NO.12 FOR WRRF PROJECTPDF.PDF

C. Consider Resolution 176-20 Approving Contract For Architectural Services For Electrical Upgrades At North Cedar Terrace Discussion Motion

Documents:

ARCHITECTURAL SERVICES HOUSING.PDF

D. Consider Resolution 177-20 Approving Contract For Topographical Survey At North Cedar Terrace Discussion Motion

Documents:

HOUSING TOPO SURVEY.PDF

Documents:

ORD 1147 AMENDING 1.14 STANDARD PENALTY.PDF

Documents:

ORD 1148 AMENDING 55.02 ANIMAL NEGLECT.PDF

G. Consider Resolution 178-20 Approving Lease Agreement With Arts Council For The Carnegie Building Discussion Motion

Documents:

LEASE FOR CARNEGIE BUILDING.PDF

H. Consider Resolution 179-20 Approving Development Agreement With Cambrex Discussion Motion

I. Consider Motion To Accept Recommendation From Planning And Zoning On Rezoning Request Discussion Motion

Documents:

AIS MOTION TO ACCEPT HALL REZONING P AND Z RECOMMENDATIONPDF.PDF

11. Other Business A. Miscellaneous Correspondence B. Attorney's Report C. City Clerk's Report D. City Administrator's Report E. Board, Commission or Committee Reports

12. Adjournment City of Charles City City Council Agenda Council Chambers, City Hall

1. Meeting Date And Time

2. Call To Order

4. Mayor's Welcome

5. Consider Approval Of The Agenda Discussion Motion

6. Consider Approval Of The Minutes

A. Approve Minutes Of The September 28, October 5 And 14 Meetings

Documents:

SEPT 28 OCT 5 AND OCT 14 MINUTES.PDF

7. Consider Approval Of The Consent Calendar

A. Approve 9/20 Financials For City Of Charles City And CC Public Employees Health Plan

Documents:

0920 FINANCIALS.PDF

B. Approve Class LA Liquor License For BPO Elks With Outdoor Service And Sunday Sales

C. Payment Of Claims

Documents:

1019 CLAIMS.PDF

8. Business Of The Mayor

A. Appointment To Board Of Adjustment To Fill Vacancy

9. Petitions, Public Hearings, Communications, Awards And Requests

A. Public Hearing On 2020 Southwest Development Park Water Quality Initiative Improvements Project

i. Open hearing

ii. Filing of affidavit of publication – 10/6/20

iii. Written comments or objections

iv. Oral comments or objections

v. Close hearing

vi. Consider Resolution 172- 20 approving final plans

Discussion

Motion

vii. Consider Resolution 173- 20 awarding contract and approving bond

Discussion

Motion

Documents:

AIS FINAL PLANS AND AWARD BID FOR 2020 SW DEV PARK WATER QUALITY PROJECTPDF.PDF

10. Ordinances And Resolutions

A. Consider Resolution 174-20 Approving Agreement With City Improvement Association For Maintenance Of Parks Discussion Motion

Documents:

CIA AGREEMENT.PDF

B. Consider Resolution 175-20 Approving Pay Estimate #12 For Portzen Construction Discussion Motion

Documents:

AIS OCT 2020 PAYMENT APPLICATION NO.12 FOR WRRF PROJECTPDF.PDF

C. Consider Resolution 176-20 Approving Contract For Architectural Services For Electrical Upgrades At North Cedar Terrace Discussion Motion

Documents:

ARCHITECTURAL SERVICES HOUSING.PDF

D. Consider Resolution 177-20 Approving Contract For Topographical Survey At North Cedar Terrace Discussion Motion

Documents:

HOUSING TOPO SURVEY.PDF

Documents:

ORD 1147 AMENDING 1.14 STANDARD PENALTY.PDF

Documents:

ORD 1148 AMENDING 55.02 ANIMAL NEGLECT.PDF

G. Consider Resolution 178-20 Approving Lease Agreement With Arts Council For The Carnegie Building Discussion Motion

Documents:

LEASE FOR CARNEGIE BUILDING.PDF

H. Consider Resolution 179-20 Approving Development Agreement With Cambrex Discussion Motion

I. Consider Motion To Accept Recommendation From Planning And Zoning On Rezoning Request Discussion Motion

Documents:

AIS MOTION TO ACCEPT HALL REZONING P AND Z RECOMMENDATIONPDF.PDF

11. Other Business A. Miscellaneous Correspondence B. Attorney's Report C. City Clerk's Report D. City Administrator's Report E. Board, Commission or Committee Reports

12. Adjournment COUNCIL PROCEEDINGS SEPTEMBER 28, 2020

Charles City city council met in a planning session on September 28, 2020 at 6:21 p.m. immediately upon adjournment of a special meeting that started at 6:00 p.m. The meeting was held via Zoom due to the COVID-19 pandemic and Mayor Andrews presided. Council members present were Keith Starr, Jerry Joerger, DeLaine Freeseman, Phoebe Pittman and Phillip Knighten. Also present were city administrator Steve Diers and city engineer John Fallis.

Annette Dean, library director, was present to discuss a permanent story walk along the Riverfront. This has been done temporarily during the pandemic and she would like to install permanent structures to continue this. There have been various locations discussed but the preferred location is along the riverfront behind the library. She has been looking for grants but wanted to get council approval for this before she applied. Consensus of council was that this is a good idea, it will bring people down to the riverfront. She did get an estimate from Do It All for $3, 150 for this project.

Police chief Hugh Anderson discussed the purchase of a new police vehicle. The state bid for a 2021 Interceptor AWD is $34,945. They would be replacing one of the Tahoes which will go to code enforcement department. We have 4 primary vehicles for officers, one for chief, one for captain and one for K-9 unit. City administrator Diers stated that we usually budget a vehicle each year. Stivers in Des Moines has the state bid but Anderson will check with local establishments to see what they can quote before the October 5 meeting.

We have several lots in town where the house has been torn down but the sewer and water services are still connected to the city main. Sometimes, people want to leave them connected because they want to build another house or just sell the lot for someone else to build on. In the past, we have entered an agreement with the property owner to allow for a certain length of time to leave the services connected but at the end of that time, if it's not sold, the services will be required to be capped. Staff would like to develop a standard policy and agreement for this type of situation going forward so it's easier to implement. Staff is recommending a year length but could agree with two years. We don't want to make it too long because then it's harder to keep track of. Council member Freeseman commented that projects do vary so might need some flexibility. Council member Starr asked if we could do a one year length and then charge a fee for each year after until something gets built? Chief Anderson commented that if a building permit is required within the first year, that gives them a year to build which would give them a total of two years before they have to either utilize the services or cap them. Council members Starr and Pittman liked this option, it would help keep them on track. The city has the option of capping the services and assessing it to the property if the owner won't pay.

City administrator Diers reported that we will be reinstating shut offs next month. An agreement for work stoppage on the WRRF project is getting closer. Mark Wicks has talked to us about the billboard located near the Avenue bypass, it needs to be used for a community purpose and not for private advertising. This was established as part of past funding we received. The chamber won't be using it anymore and asked if the city was interested. If not, they may just dismantle it since it costs $2000 per year for it. Work continues on the Parkside financing and also financing for the Charley Western bridge. We have a couple of GO bonds ending fairly soon, so we will try to keep the tax levy fairly stable. Councilmember Freeseman asked if we could roll those two bonds into one for the bridge and Diers replied that he will look into that option. Goal setting sheets are due back to Diers by this Friday.

There being no further business, meeting was adjourned.

Dean Andrews, Mayor Attest: Trudy O'Donnell, city clerk COUNCIL MINUTES SPECIAL SESSION SEPTEMBER 28, 2020

Charles City city council met in a special session on September 28, 2020 at 6:00 p.m. remotely via Zoom due to the COVID-19 pandemic. Mayor Dean Andrews presided and the following council members were present: Keith Starr, Jerry Joerger, DeLaine Freeseman, Phoebe Pittman, Phillip Knighten. Absent - none. Also present were city administrator Steve Diers and city engineer John Fallis.

Motion by Freeseman, second Joerger to approve the agenda. Ayes - 5

The street finance report is due every year to the state by September 30. It is a report that lists all of the revenues and expenses pertaining to street use only throughout all of the city's various funds for the previous fiscal year. Council member Joerger introduced Resolution 168- 20 entitled, "RESOLUTION APPROVING THE ANNUAL STREET FINANCE REPORT FOR FISCAL YEAR ENDING JUNE 30, 2020" and moved for adoption. Second to adopt Pittman. Resolution duly passed on roll call vote as follows: Ayes - Starr, Joerger, Freeseman, Pittman, Knighten. Nays - none.

The Southwest Development Park Water Quality Initiative Improvements project has had preliminary plans drawn and is ready for a public hearing to be set. This project was let last year and all of the bids received exceeded the project budget so they were all rejected. The scope of the project was reduced in order to keep this project under budget. The funding for this project will come from the following: $100,000 water quality initiative grant, $100,000 from SW TIF district, $80,000 from the city and $76,000 from Winnebago. Estimated cost is $366,000 and any deficit in funding will come from the storm water fund. The public hearing is set for October 19 at 6:00 p.m. Council member Freeseman introduced Resolution 169-20 entitled, "RESOLUTION SETTING PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF CONSTRUCTION COST FOR THE 2020 SOUTHWEST DEVELOPMENT PARK WATER QUALITY INITIATIVE IMPROVEMENT PROJECT AND ORDERING THE ADVERTISEMENT OF BIDS" and moved for adoption. Second to adopt Joerger. Resolution duly passed on roll call vote as follows: Ayes - Starr, Joerger, Freeseman, Pittman, Knighten. Nays - none.

An agreement with Martin Gardner Architecture needs to be updated. The previous agreement was for the design, bid and oversight for a project at 401 N. Main that included window/door replacement and installation of a visitor kiosk. We did not receive any bids for this project so city staff would like to add two other smaller projects to this one to make the project big enough to get more interest from contractors. The other two projects are a remodeling of the ambulance bay at the fire station to accommodate AMR service staff and a bathroom installation project at the art center building. This agreement will add the other two projects work and will be for a not to exceed amount of $20,000. Mayor Andrews asked if RDG did some work on the bathroom project at the art center and reply was yes, this agreement with Martin Gardner would be just putting all of these projects together to go out for bids. Council member Joerger introduced Resolution 170-20 entitled, "RESOLUTION APPROVING AMENDMENT TO AGREEMENT WITH MARTIN GARDNER ARCHITECTURE" and moved for adoption. Second to adopt Pittman. Resolution duly passed on roll call vote as follows: Ayes - Starr, Joerger, Freeseman, Pittman, Knighten. Nays - none.

Motion by Freeseman, second Joerger to adjourn. Ayes - 5.

Dean Andrews, Mayor Attest: Trudy O'Donnell, City Clerk COUNCIL MINUTES REGULAR SESSION OCTOBER 5, 2020

Charles City city council met in regular session on October 5, 2020 at 6:00 p.m. remotely via Zoom due to the COVID-9 pandemic. Mayor Dean Andrews presided and the following council members were present: Keith Starr, Jerry Joerger, DeLaine Freeseman, Phoebe Pittman and Phillip Knighten. Also present were city administrator Steve Diers, city engineer John Fallis and city attorney Brad Sloter.

Citizen comments - none

Mayor Andrews welcomed everyone to the meeting.

Motion by Freeseman, second Pittman to approve the agenda. Ayes - 5

Motion by Joerger, second Freeseman to approve the minutes of the September 16 and 21 meetings. Ayes - 5

Motion by Joerger, second Pittman to approve the consent calendar. Ayes - 5. Consent calendar consisted of the following items: approve filing the following liens for unpaid utility bills-$101.96Acct5012150000, $69 .40Acct5005600000 and payment of claims (including those approved by other boards):

Business of the mayor- A proclamation for Alpha Delta Kappa month for October was submitted. Council member Pittman commented that there have been a lot of retired teachers in our area that are helping with the hybrid learning that is going on now due to the pandemic and it has been invaluable aid. Motion by Pittman, second Freeseman to approve the resolution. Ayes - 5. Mayor Andrews read the proclamation.

A street closure request has been submitted for the Spook Walk event on October 29. Due to the pandemic, this event has changed to a drive by event at Central Park. Local businesses will have costume characters along the street and a treat bag will be distributed to each child in a vehicle at the end of the display. Mark Wicks has discussed this plan with the police department. He is also asking the children participating to visit the rest homes and assisted living facilities in Charles City and walk by the resident's windows so they can see the costumes. He is requesting that Riverside/ North Jackson be closed from North Main to Blunt Street on October 29 from 5:00 - 8:30 p.m. Motion by Joerger, second Pittman to approve this street closure request. Ayes - 5.

Ordinance 1147 AN ORDINANCE AMENDING THE CHARLES CITY CODE OF ORDINANCES CHAPTER 1, SECTION 1.14 - STANDARD PENALTY, BY AMENDING THE PROVISIONS PERTAINING TO THE STANDARD PENALTY FOR VIOLATIONS was presented for a second reading. This ordinance will make our code match the recent changes in state code pertaining to standard penalties for violations. It will increase the minimum penalty from $65 to $105 and increase the maximum penalty from $650 to $855. Motion by Freeseman, second Joerger to approve the second reading of Ordinance 1147. Ayes - 5. Council member Freeseman read the ordinance.

Ordinance 1148 AN ORDINANCE AMENDING THE CHARLES CITY CODE OF ORDINANCES CHAPTER 55, SECTION 55.02, BY AMENDING THE PROVISIONS PERTAINING TO ANIMAL NEGLECT was presented for a second reading. This ordinance will also make our code match recent changes in the state code. The state code has more clarification on this item than our current code. Motion by Joerger, second Pittman to approve the second reading of Ordinance 1148. Ayes - 5. Council member Joerger read the ordinance.

The purchase of a police vehicle had been discussed at the recent planning session. Other local bids have been received other than the state bid and all of the bids are as follows: State bid from Stivers Ford - $34945, Mike Molstead Motors - $34445 and Mason City Ford $33806. Our local preference policy states that if a local business is within 10% of the low bid, we have the option to go with the local bid. All these vehicles are equal. Motion by Knighten, second Joerger to take the low bid for this vehicle purchase. Council member Starr stated that Mike Molstead had commented that he isn't making any money on his bid, so Starr is concerned about that. Police chief Anderson informed the council that if we go with Molstead's bid, the check for the state price of $34,945 will still be made out to Stivers and the remaining balance will be paid to Molstead. Council member Knighten commented that if the vehicle is still coming from Stivers and the check is being made out to them, is this really a local purchase if we go with Molstead's bid. Vote on the motion as follows:. Ayes - Knighten Nays - Starr, Joerger, Freeseman, Pittman. Motion failed. Motion by Starr, second Joerger to accept the bid from Molstead Motors for the police vehicle purchase. Resolution 171-20 entitled, "RESOLUTION APPROVING PURCHASE OF POLICE VEHICLE" duly passed on roll call vote as follows: Ayes - Starr, Joerger, Freeseman, Pittman. Nays - Knighten

Annette Dean, library director, had presented an idea to the city council at the last planning session about installing a permanent story walk on city property, preferably along the riverfront behind the library. But the final location hasn't been decided yet. She wanted the approval of the council before she started apply for grants for the project. The story walk this summer was well received. Motion by Pittman, second Freeseman to approve this project. Ayes - 5

Motion by Freeseman, second Joerger to enter in to closed session pursuant to Iowa Code 21.5 (1) (c) to discuss strategy with counsel where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Ayes - Starr, Joerger, Freeseman, Pittman, Knighten. Nays - none. Council entered closed session at 6:30 p.m.

Council reconvened into open session at 7:07 with no action being taken in closed session.

City clerk O'Donnell reported that the next meeting will be a planning session on October 14 at 6:00 p.m. She thank the city council, mayor and employees for their expressions of sympathy on the recent passing of her father in law.

City administrator Steve Diers reported that the requirements to be a Foster grandparent have changed to allow anyone over 45 years of age to participate. The Charley Western Trail bridge project is underway. A meeting was held today with TLC to discuss their future plans and they will probably be looking for some funding from the city and county. The owner of Cedar Valley Auction Company would like to asphalt both of the parking lots at that building. There had been a lot of discussion on the lot to the east of the building previously since it wasn't within the parking lot requirements outlined in the zoning code. An offer had been made to require only a portion of that lot to be paved but that offer was never officially approved. Council had decided to wait on this issue until the zoning code was revamped, which is in the process now. We have been informed that the building permit for the housing development at Parkside should be applied for by the end of this week. The city will need to pay for the first set of lots before construction can start. Completed goal setting sheets have been sent to the consultant and she will be getting public input. That will be done through survey monkey.

Motion by Joerger, second Freeseman to adjourn. Ayes - 5 COUNCIL PROCEEDINGS OCTOBER 14, 2020

Charles City city council met in a planning session on October 14, 2020 at 6:00 p.m. remotely via Zoom due to the COVID-19 pandemic. Mayor Dean Andrews presided and the following council members were present: Keith Starr, Jerry Joerger, DeLaine Freeseman, Phoebe Pittman and Phillip Knighten. Also present were city administrator Steve Diers and city engineer John Fallis.

A request for re-zoning of a parcel located at 1002 Eighth Street has been submitted by Michael Hall. This is currently zoned R-2 and he is requesting it be re-zoned to M-1. This has been presented to planning and zoning and after a public hearing on it, planning and zoning made a recommendation to not approve the re-zoning. Mr. Hall would like to build a personal garage plus some more storage units in the future. The main concern was that there are 41 permitted uses in an M-1 zone and if Mr. Hall would sell the property, the new owner could utilize any of those uses if they so chose. If this doesn't get re-zoned to M-1, the only option would be to build the personal garage and sign a non-conveyance agreement with the personal residence in town so that they could not be sold separately in the future. There are two storage units on this property currently which have been there a long time and are legal non• conforming. Several property owners within 200' of this property voiced concerns both verbally and written at the planning and zoning public hearing. Council members understood the hesitancy of planning and zoning to recommend this re-zoning request and the concerns of the neighbors. City engineer Fallis suggested that there could be another class of M-1 with less impactful uses added in to the current re-write of the city zoning code. Planning and zoning is meeting November 2 with the firm that is working on the zoning re-write and this can be discussed then. This item will be on the council regular agenda on October 19 for action.

The agreement with City Improvement Association for maintenance of their owned parks is in need of renewal. This is a 3 year agreement and the terms remain unchanged from the current agreement. The amount paid goes toward new mowing equipment and to pay for labor to mow their parks. Councilmember Freeseman asked if it had ever been calculated the cost to the city to maintain the CIA parks and park and rec director Tyler Mitchell stated that it could be done easily and he will have that ready for the meeting Monday night when this agreement is voted on.

The lease with the arts center for the city owned Carnegie building is also set to expire in December. This is a three year lease and the terms remain unchanged from the current one. Linda Wolff from the Arts Center stated that they may do some painting and fixing up in the basement, there used to be a stage down there. This item will be on the next regular agenda for council action.

John Danos from Dorsey Whitney then gave a short presentation on tax abatement, also known as tax exemption, to the council. A city tax abatement program would give some tax breaks to homeowners and business owners doing building improvements. This item is on our list of council goals that were approved at the last council goal setting session. This program, in a nutshell, will allow homeowners and business owners to not pay tax on a certain incremental dollar amount of valuation. The maximum dollar amount of value that can be abated is $75,000 for residential. The city can choose whether it will be a 100% abatement for 5 years or a sliding scale of abatement each year over 10 years. The maximum is set in Iowa code but the council can go lower than that if they choose. It can be done as a tax rebate where the owner would pay the taxes and then submit to the city for a rebate. Or it can be implemented via a tax exemption where the lesser value is used to calculate the taxes so the homeowner would realize the benefit instantly. The city would need to determine how they would fund this type of program. Unless it's a blighted area, that could be tough. There is no requirement that it has to be owner occupied property, so could be done on rentals. The property owner is the one who would get the abatement. Abatement works well on lots that already have all the infrastructure there or for in-fill lots. The abatement applies to the entire tax levy, not just the city portion. But we don't need to get permission from the other taxing entities to do an abatement program. If the property is sold before the end of the tax abatement schedule, the new owner would get the benefit, the abatement stays with the property. Only projects completed after the urban renewal area is established can qualify for abatement. City administrator Diers commented that we currently have some housing TIF districts and we don't want to get rid of those. Tax abatement would complement those existing housing TIFS. Danos stated that the abatement language could be drafted so it won't interfere with the current housing TIFs. If there would ever be a conflict between TIF and tax abatement, abatement always overrules. Mayor Andrews stated that this item would be a good topic for the upcoming council goal setting session. f-

Heidi Nielsen, housing director, reviewed an electrical upgrade project planned for North Cedar Terrace. This is very similar to the recent project done at South Cedar Terrace. We are hoping that MidAmerica will share in the cost of this project like they did for the last one at South Cedar Terrace. An RFP was sent out for the architectural services for this project and three were received back as follows: Atura $34500, Skott Anderson $23500 and KCL $19500. Skott Anderson did the last project and Heidi would like to recommend to the housing board tomorrow to hire Skott Anderson because they did the electrical upgrade project at South Cedar Terrace and did a great job.

Nielsen reported that a topographical survey needs to be done for the electrical project and RFPs were sent out for this. Two proposals were received as follows: CGS for $19500 and HRS for $14500. This work is needed to be done so we know ifwe need to bore or trench the primary electrical service and to identify any other underground items. Nielsen will bring the board recommendation to the council meeting on Monday.

City administrator Diers reported that he had sent out a summary to the council on reinstating shut offs. Letters were sent out to delinquent customers stating we were reinstating this process. The state recently announced funding available for people impacted by COVID 29 and facing shut off of their utilities. Council member Pittman asked that if someone has applied for this funding but just not received it, will they be shut off and Diers replied no. Another letter will be sent informing of the funding available. A trail visioning group has been formed and will be applying for a grant. Telecom bonds have been put out on the market and we hope to find out next week on what the rates are for those.

There being no further business, meeting was adjourned.

Dean Andrews, Mayor Attest: Trudy O'Donnell, City Clerk Tue Oct 6, 2020 2:26 PM TREASURER'S REPORT Page 1 CALENDAR 9/2020, FISCAL 3/2021

LAST REPORT THIS MONTH FUND# TITLE ON HAND REVENUE EXPENSES CASH BALANCE 001 GENERAL 1,384,448.10 292,765.95 233,013.01 1,444,201.04 002 PETTY CASH 1,095.00 .00 .00 1,095.00 003 DISPATCH 85,109.24- 39,819.14 9,647.71- 35,642 .39- 004 K-9 UNIT 15,393.90 .00 .00 15,393.90 005 POLICE SAFETY EDUCATIO 6,082.95 .00 .00 6,082.95 007 PARK & REC C/I HOTEL/M 51,047.58 21.49 .00 51,069.07 009 COMMUNCIATION EQUIP FU 75,621.01 1,198.75 .00 76,819.76 010 HOTEL MOTEL TAX 57,281.29 22.51 7,634.50 49,669.30 030 NUISANCE ABATEMENT RES 93,370.50 .00 .00 93,370.50 040 RAGBRAI 6,328.91 .26 .00 6,329.17 050 POLICE PURCHASE RESERV 20,000.00 .00 .00 20,000.00 051 FIRE PURCHASE RESERVE 70,000.00 .00 .00 70,000.00 052 STREET PURCHASE RESERV .00 .00 .00 .00 053 PARK & REC PURCHASE RE 40,000.00 .00 .00 40,000.00 054 ADMIN PURCHASE RESERVE 15,000.00 .00 .00 15,000.00 099 PAYROLL CLEARING .00 .00 .00 .00 110 ROAD USE TAX 485,918.35 108,671.43 86,720.28 507,869.50 112 EMPLOYEE BENEFITS 521,759.74 118,046.35 87,217.24 552,588.85 113 CVTC OPERATING FUND 34,290.69 3,105.45 5,002.07 32,394.07 119 EMERGENCY 1,046.22 6,830.30 .00 7,876.52 120 WPC FLOOD WAL .00 .00 .00 .00 121 LOCAL OPTION SALES TAX 2,655,409.72 70,285.72 .00 2,725,695.44 122 2013 FLOOD .00 .00 .00 .00 123 2016 FLOOD .00 .00 .00 .00 125 RIVERSIDE TIF 51,253.97 32,099.63 .00 83,353.60 126 SW BYPASS TIF 71,958.35 1,086.97 .00 73,045.32 127 SOUTH GRAND TI F 27,885.18 16,791.04 .00 44,676.22 128 EAST PARK TIF 3,691.14 1.55 .00 3,692.69 129 PARK AVENUE TIF 310,940.86 2,046.22 .00 312,987.08 130 SO GRAND ARTERIAL UR A .00 .00 .00 .00 160 CW REC TRAIL .00 .00 .00 .00 163 CEBA GRANT .00 .00 .00 .00 167 LIBRARY TRUST FUNDS 249,284.32 .00 2,198.18 247,086.14 170 FGP ADVISORY 28,585.81 .00 68.94 28,516.87 171 FGP FEDERAL ADMINISTRA 22,048. 74- 11,307.20 14,066.55 24,808.09- 172 PUBLIC HOUSING SEC DEP 45,579.76 346.62 2,216.38 43,710.00 173 PUBLIC HOUSING 2,251,722.15 60,313.40 55,294.07 2,256,741.48 174 SECTION 8 VOUCHER 195,170.40 151,719.38 74,647.85 272,241.93 177 POLICE ASSET FORFEITUR 7,452.91 .00 .00 7,452.91 178 DWELLING STRUCTURE .00 .00 .00 .00 179 2012 REHAB GRANT .00 .00 .00 .00 189 2018 REHAB GRANT 13,539.77- .00 23,114.00 36,653.77- 199 CABLE TV 82,116.69 .00 2,518.89 79,597.80 200 DEBT SERVICE 127,867.52 38,612.01 .00 166,479.53 303 STREET RELATED C/I 662, 706 .42- .00 374,200.43 1,036,906.85- 306 CLARK STREET TRAIL 3,897.99 .00 .00 3,897.99 314 LAW ENFORCEMENT GRANT .00 .00 .00 .00 316 05 S MAIN .00 .00 .00 .00 326 2016 CAPTIAL PROJECT .00 .00 .00 .00 327 2017 CAP PROJECT .00 .00 .00 .00 328 2018 CAPITAL FUND .00 .00 .00 .00 329 2019 CAPITAL FUND .00 .00 .00 .00 330 2020 CAPITAL FUND .00 5,857.02 5,857.02 .00

GLTREARP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Summary By: FUND Tue Oct 6, 2020 2:26 PM TREASURER'S REPORT Page 2 CALENDAR 9/2020, FISCAL 3/2021

LAST REPORT THIS MONTH FUND# TITLE ON HAND REVENUE EXPENSES CASH BALANCE 350 CAPITAL PROJECT-MCQUIL .00 .00 .00 .00 351 RCPP GRANT PROJECT 500.00 .00 .00 500.00 352 GI BRIDGE/ROAD PROJECT 79,548.76- .00 22,095.99 101,644.75- 353 FIBER TO HOME PROJECT 186,956.81- .00 5,128.83 192,085.64- 354 SW INDUSTRIAL STORM WA 68,143.79 .00 12,575.58 55,568.21

355 !PC/SPONSORED PROJECT 40,403.17- .00 5 I 137, 08 45,540.25- 356 Ave. of Saints Cert Si .00 .00 .00 .00

600 WATER 1, 998 I 882 .34 174,323.62 111,706.23 2 I 061, 499 .73 601 WATER RESERVE FUND 83,398.00 .00 .00 83,398.00 602 UTILITY IMPROVEMENTS P .00 .00 .00 .00 603 WATER METER DEPOSITS 49,917.91 2,250.00 2,130.00 50,037.91 610 SEWER 1,066,783.49 130,501.23 123,506.48 1,073,778.24 611 SEWER RESERVE FUND 27,394.00 .00 .00 27,394.00 612 UV DISINFECTION PROJEC .00 .00 .00 .00 613 WWTP EXPANSION FUND 4,442,122.30- .00 729,753.17 5,171,875.47- 670 WASTE FUND 155,732.38 55,376.87 49,949.07 161,160.18

690 TRANSIT 72,533.46 32 I 221. 02 33,921.47 70,833.01

740 STORM WATER 363 I 741. 94 16,411.87 5,907.69 374 I 246 .12

741 FIRE EXTINGUISHER 12 I 154, 27 49.00 .00 12,203.27 ------Report Tota 1 7,358,247.38 1,372,082.00 2,065,933.29 6,664,396.09

GLTREARP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Summary By: FUND Tue Oct 6, 2020 2:26 PM REVENUE REPORT Page 1 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0%

BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BALANCE BALANCE RECVD UNCOLLECTED

GENERAL TOTAL 4,074,825.00 292,765.95 472 J 921. 85 11.61 3,601,903.15

PETTY CASH TOTAL .00 .00 .00 .00 .00

DISPATCH TOTAL 535,890.00 39,819.14 127 .753 .12 23.84 408,136.88

K-9 UNIT TOTAL .00 .00 .00 .00 .00

POLICE SAFETY EDUCATION TOTAL 1,000.00 .00 300.00 30.00 700.00

PARK & REC C/I HOTEL/MOTE TOTA 106 .750. 00 21.49 65 .41 .06 106,684.59

COMMUNCIATION EQUIP FUND TOTA 14,800.00 1,198.75 3,597.48 24 .31 11,202.52

HOTEL MOTEL TAX TOTAL 138 J 521. 00 22. 51 34,574.40 24.96 103,946.60

NUISANCE ABATEMENT RESERV TOTA 40,000.00 .00 .00 .00 40,000.00

RAGBRAI TOTAL 12.00 .26 .80 6.67 11.20

POLICE PURCHASE RESERVE TOTAL 20,000.00 .00 .00 .00 20,000.00

FIRE PURCHASE RESERVE TOTAL .00 .00 .00 .00 .00

STREET PURCHASE RESERVE TOTAL .00 .00 .00 .00 .00

PARK & REC PURCHASE RESER TOTA .00 .00 .00 .00 .00

ADMIN PURCHASE RESERVE TOTAL .00 .00 .00 .00 .00

ROAD USE TAX TOTAL 979,456.00 108 J 671. 43 318,293.81 32.50 661,162.19

EMPLOYEE BENEFITS TOTAL 1,282,612.00 118,046.35 136 J 926, 03 10.68 1,145,685.97

GLREVNRP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: RFUND Tue Oct 6, 2020 2:26 PM REVENUE REPORT Page 2 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0%

BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BALANCE BALANCE RECVD UNCOLLECTED CVTC OPERATING FUND TOTAL 110,994.00 3,105.45 43,235.44 38.95 67,758.56

EMERGENCY TOTAL 73,285.00 6,830.30 7,875.88 10. 75 65,409.12

WPC FLOOD WAL TOTAL .00 .00 .00 .00 .00

LOCAL OPTION SALES TAX TOTAL 850,000.00 70,285.72 211,829.68 24.92 638 I 170 .32

2013 FLOOD TOTAL .00 .00 .00 .00 .00

2016 FLOOD TOTAL .00 .00 .00 .00 .00

RIVERSIDE TIF TOTAL 85,260.00 32,099.63 32 I 177, 73 37.74 53,082.27

SW BYPASS TIF TOTAL 174,431.00 1,086.97 1,198.81 .69 173,232.19

SOUTH GRAND TIF TOTAL 203,300.00 16,791.04 16,815.54 8. 27 186,484.46

EAST PARK TIF TOTAL 200.00 1. 55 4.80 2.40 195.20

PARK AVENUE TIF TOTAL 22 I 500,00 2 I 046, 22 2,347.53 10.43 20,152.47

SO GRAND ARTERIAL UR AREA TOTA .00 .00 .00 .00 .00

CW REC TRAIL TOTAL .00 .00 .00 .00 .00

CEBA GRANT TOTAL .00 .00 .00 .00 .00

LIBRARY TRUST FUNDS TOTAL 34,957.00 .00 20,207.12 57.81 14,749.88

FGP ADVISORY TOTAL 18,600.00 .00 1,000.00 5.38 17,600.00

FGP FEDERAL ADMINISTRATIO TOTA 390,745.00 11,307.20 24,433.07 6.25 366,311.93

GLREVNRP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: RFUND Tue Oct 6, 2020 2:27 PM REVENUE REPORT Page 3 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0%

BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BALANCE BALANCE RECVD UNCOLLECTED PUBLIC HOUSING SEC DEP TOTAL 10,500.00 346.62 1,791.62 17.06 8,708.38

PUBLIC HOUSING TOTAL 850,000.00 60,313.40 199,254.15 23.44 650,745.85

SECTION 8 VOUCHER TOTAL 882,000.00 151,719.38 340,172.47 38. 57 541,827.53

POLICE ASSET FORFEITURE TOTAL 500.00 .00 .00 .00 500.00

DWELLING STRUCTURE TOTAL .00 .00 .00 .00 .00

2012 REHAB GRANT TOTAL .00 .00 .00 .00 .00

2018 REHAB GRANT TOTAL 86 I 227, 00 .00 47 I 100,00 54.62 39,127.00

CABLE TV TOTAL 63,000.00 .00 15,163.97 24.07 47,836.03

DEBT SERVICE TOTAL 864 I 341. 00 38,612.01 43,623.80 5 .05 820,717.20

STREET RELATED C/I TOTAL 1,748,417.00 .00 718,486.64 41.09 1,029,930.36

CLARK STREET TRAIL TOTAL .00 .00 7,463.23 .00 7,463.23-

2016 CAPTIAL PROJECT TOTAL .00 .00 .00 .00 .00

2017 CAP PROJECT TOTAL .00 .00 .00 .00 .00

2018 CAPITAL FUND TOTAL .00 .00 109,637.92 .00 109,637.92-

2019 CAPITAL FUND TOTAL 114,447.00 .00 81,847.61 71. 52 32 I 599 .39

2020 CAPITAL FUND TOTAL 250,000.00 5,857.02 10,256.97 4.10 239,743.03

CAPITAL PROJECT-MCQUILLEN TOTA .00 .00 .00 .00 .00

GLREVNRP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: RFUND Tue Oct 6, 2020 2:27 PM REVENUE REPORT Page 4 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0% BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BALANCE BALANCE RECVD UNCOLLECTED RCPP GRANT PROJECT TOTAL .00 .00 .00 .00 .00

CW BRIDGE/ROAD PROJECT TOTAL 1,295,000.00 .00 .00 .00 1,295,000.00

FIBER TO HOME PROJECT TOTAL .00 .00 .00 .00 .00

SW INDUSTRIAL STORM WATER TOTA 185,193.00 .00 .00 .00 185,193.00

IPC/SPONSORED PROJECT TOTAL .00 .00 .00 .00 .00

Ave. of Saints Cert Site TOTA .00 .00 .00 .00 .00

WATER TOTAL 2,358,408.00 174,323.62 559,267.58 23. 71 1,799,140.42

WATER RESERVE FUND TOTAL .00 .00 .00 .00 .00

UTILITY IMPROVEMENTS PLAN TOTA .00 .00 .00 .00 .00

WATER METER DEPOSITS TOTAL 30,000.00 2,250.00 7,020.00 23.40 22 I 980,00

SEWER TOTAL 2,314,937.00 130 I 501.23 454 I 629 .38 19.64 1,860,307.62

SEWER RESERVE FUND TOTAL .00 .00 .00 .00 .00

UV DISINFECTION PROJECT TOTAL .00 .00 .00 .00 .00

WWTP EXPANSION FUND TOTAL 7,210,180.00 .00 .00 .00 7 I 210 I 180 , 00

WASTE FUND TOTAL 721,107.00 55,376.87 170,233.99 23.61 550,873.01

TRANSIT TOTAL 312,228.00 32 I 221. 02 75,843.80 24.29 236,384.20

STORM WATER TOTAL 205,060.00 16,411.87 50,003.55 24 .38 155,056.45

GLREVNRP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: RFUND Tue Oct 6, 2020 2:27 PM REVENUE REPORT Page 5 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0%

BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BALANCE BALANCE RECVD UNCOLLECTED FIRE EXTINGUISHER TOTAL 6,000.00 49.00 357,00 5.95 5,643.00

TOTAL REVENUE BY FUND 28,665,683.00 1,372,082.00 4,347,712.18 15.17 24,317,970.82

GLREVNRP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: RFUND Tue Oct 6, 2020 2:27 PM BUDGET REPORT Page 1 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0% MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED GENERAL TOTAL 4,099,975.00 233,013.01 950,827.40 23 .19 3,149,147.60

PETTY CASH TOTAL .00 .00 .00 .00 .00

DISPATCH TOTAL 536 I 001. 00 9,647.71- 117,832.45 21. 98 418,168.55

K-9 UNIT TOTAL 2,000.00 .00 .00 .00 2,000.00

POLICE SAFETY EDUCATION TOTAL 2,000.00 .00 .00 .00 2,000.00

PARK & REC C/I HOTEL/MOTE TOTA 115,000.00 .00 .00 .00 115,000.00

COMMUNCIATION EQUIP FUND TOTA 25,000.00 .00 .00 .00 25,000.00

HOTEL MOTEL TAX TOTAL 137 I 521. 00 7 I 634, 50 7,634.50 5.55 129,886.50

NUISANCE ABATEMENT RESERV TOTA 40,000.00 .00 .00 .00 40,000.00

RAGBRAI TOTAL .00 .00 .00 .00 .00

POLICE PURCHASE RESERVE TOTAL 20,000.00 .00 .00 .00 20,000.00

FIRE PURCHASE RESERVE TOTAL .00 .00 .00 .00 .00

STREET PURCHASE RESERVE TOTAL .00 .00 .00 .00 .00

PARK & REC PURCHASE RESER TOTA .00 .00 .00 .00 .00

ADMIN PURCHASE RESERVE TOTAL .00 .00 .00 .00 .00

PAYROLL CLEARING TOTAL .00 .00 .00 .00 .00

ROAD USE TAX TOTAL 1,133,393.00 86,720.28 291,467.04 25.72 841,925.96

GLBUDGRP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: EFUND Tue Oct 6, 2020 2:27 PM BUDGET REPORT Page 2 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0%

MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED EMPLOYEE BENEFITS TOTAL 1,281,418.00 87,217.24 263,073.60 20. 53 1,018,344.40

CVTC OPERATING FUND TOTAL 111,662.00 5,002.07 11,416.73 10.22 100,245.27

EMERGENCY TOTAL 73,285.00 .00 .00 .00 73,285.00

WPC FLOOD WAL TOTAL .00 .00 .00 .00 .00

LOCAL OPTION SALES TAX TOTAL 1,692,180.00 .00 .00 .00 1,692,180.00

2013 FLOOD TOTAL .00 .00 .00 .00 .00

2016 FLOOD TOTAL .00 .00 .00 .00 .00

RIVERSIDE TIF TOTAL 94,389.00 .00 .00 .00 94,389.00

SW BYPASS TIF TOTAL 187,500.00 .00 .00 .00 187,500.00

SOUTH GRAND TIF TOTAL 197,159.00 .00 .00 .00 197,159.00

EAST PARK TIF TOTAL .00 .00 .00 .00 .00

PARK AVENUE TIF TOTAL 124,848.00 .00 5,082.99 4.07 119,765.01

SO GRAND ARTERIAL UR AREA TOTA .00 .00 .00 .00 .00

LIBRARY TRUST FUNDS TOTAL 39,000.00 2,198.18 2,479.78 6.36 36,520.22

FGP ADVISORY TOTAL 15,180.00 68.94 68.94 .45 15,111.06

FGP FEDERAL ADMINISTRATIO TOTA 388,226.00 14,066.55 36,455.25 9. 39 351,770.75

PUBLIC HOUSING SEC DEP TOTAL 9,250.00 2,216.38 3,116.38 33.69 6,133.62

GLBUDGRP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: EFUND Tue Oct 6, 2020 2:27 PM BUDGET REPORT Page 3 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0% MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED

PUBLIC HOUSING TOTAL 1,094,088.00 55,294.07 133 I 821. 52 12, 23 960,266.48

SECTION 8 VOUCHER TOTAL 949,790.00 74,647.85 231,917,75 24.42 717,872.25

POLICE ASSET FORFEITURE TOTAL 2,000.00 .00 ,00 .00 2,000.00

DWELLING STRUCTURE TOTAL .00 .00 .00 .00 .00

2012 REHAB GRANT TOTAL .00 .00 .00 .00 .00

2018 REHAB GRANT TOTAL 86,899.00 23 I 114 ,00 45,600.40 52.48 41,298.60

CABLE TV TOTAL 63,063.00 2,518.89 2,530.29 4.01 60,532.71

DEBT SERVICE TOTAL 942,126.00 .00 .00 .00 942,126.00

STREET RELATED C/I TOTAL 1,748,417.00 374,200.43 927,026.22 53.02 821,390.78

CLARK STREET TRAIL TOTAL .00 ,00 ,00 ,00 ,00

LAW ENFORCEMENT GRANT TOTAL ,00 ,00 ,00 .00 ,00

05 S MAIN TOTAL ,00 ,00 ,00 ,00 ,00

2016 CAPTIAL PROJECT TOTAL ,00 ,00 ,00 ,00 ,00

2017 CAP PROJECT TOTAL .00 .00 .00 .00 .00

2018 CAPITAL FUND TOTAL .00 .00 109,637.92 .00 109,637.92-

2019 CAPITAL FUND TOTAL 114,447.00 .00 81,847.61 71.52 32 I 599 .39

2020 CAPITAL FUND TOTAL 250,000.00 5,857.02 10,256.97 4.10 239,743.03

GLBUDGRP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: EFUND Tue Oct 6, 2020 2:27 PM BUDGET REPORT Page 4 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0% MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED CAPITAL PROJECT-MCQUILLEN TOTA 10,000.00 .00 .00 .00 10,000.00

RCPP GRANT PROJECT TOTAL 500.00 .00 .00 .00 500.00

CW BRIDGE/ROAD PROJECT TOTAL l, 350 I 000, 00 22,095.99 22,095.99 1. 64 1,327,904.01

FIBER TO HOME PROJECT TOTAL .00 5,128.83 192,085.64 .00 192,085.64-

SW INDUSTRIAL STORM WATER TOTA 335,100.00 12,575.58 14,339.07 4.28 320,760.93

IPC/SPONSORED PROJECT TOTAL .00 5,137.08 19,334.95 .00 19,334.95-

Ave. of Saints Cert Site TOTA .00 .00 .00 .00 .00

WATER TOTAL 2,545,996.00 111,706.23 377 I 221. 68 14.82 2,168,774.32

WATER RESERVE FUND TOTAL .00 .00 .00 .00 .00

UTILITY IMPROVEMENTS PLAN TOTA .00 .00 .00 .00 .00

WATER METER DEPOSITS TOTAL 30,000.00 2,130.00 6,730.00 22 .43 23,270.00

SEWER TOTAL 1,602,456.00 123,506.48 408,228.59 25 .48 1,194,227.41

SEWER RESERVE FUND TOTAL .00 .00 .00 .00 .00

UV DISINFECTION PROJECT TOTAL .00 .00 .00 .00 .00

WWTP EXPANSION FUND TOTAL 7,210,180.00 729,753.17 2 I 944 I 771. 63 40.84 4,265,408.37

WASTE FUND TOTAL 717,169.00 49,949.07 149,697.00 20.87 567,472.00

TRANSIT TOTAL 310,160.00 33,921.47 100,244.61 32.32 209,915.39

GLBUDGRP 10/21/19 OPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: EFUND Tue Oct 6, 2020 2:27 PM BUDGET REPORT Page 5 CALENDAR 9/2020, FISCAL 3/2021 PCT OF FISCAL YTD 25.0%

MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED STORM WATER TOTAL 286,225.00 5,907.69 13,503.94 4. 72 272,721.06

FIRE EXTINGUISHER TOTAL 6,000.00 .00 .00 .00 6,000.00

TOTAL EXPENSES BY FUND 29,979,603.00 2,065,933.29 7,480,346.84 24.95 22,499,256.16

GLBUDGRP 10/21/19 DPER: GKT CITY OF CHARLES CITY Statement Writer: 00 Report Format: EFUND FINANCIAL REPORT SEPTEMBER 2020 CHARLES CITY PUBLIC EMPLOYEES HEALTH PLAN

MONTHLY TOTALS PLAN YEAR TOTALS TOTALS TO DATE 9/1 /20-9/30/20 7 /1 /20-6/30/21 5/1/82-6/30/21

Balance 8/31/2020 $202,205.61 $208,933.80 $0.00

RECEIPTS Contributions Paid $106,877.61 $326,827.17 $19,098,408.19 Refunds/Voids/Stop Loss $364.24 $39,755.82 $3,577,036.23 Interest-checking $84.88 $292.66 $135,770.34 Interest-CD $0.00 $0.00 $33,066.21 Transfers $0.00 $0.00 $365,000.00

TOTAL $107,326.73 $366,875.65 $23,209,280.97

EXPENDITURES Premiums/fees/admin. $0.00 $62,737.41 $5,240,133.76 Claims $142,078.96 $345,618.66 $17,069,820.53 Refunds-adj./stop loss $0.00 $0.00 $326,803.27 Transfers $0.00 $0.00 $255,037.03 Checks/bank fees/investment $0.00 $0.00 $150,033.00

TOTAL $142,078.96 $408,356.07 $23,041,827.59

INVESTMENTS $0.00 $0.00 $0.00

Balance 9/30/2020 $167,453.38 $167,453.38 $167,453.38

Bank Balance $182,669.24 Add Deposits in Transit $0.00 Less Outstanding Checks $15,215.86 Add Investments $0.00 Revised Balance $167,453.38 CITY CLA IMS 10/19/2020

VENDOR DESCRIPTION AMOUNT

PAYROLL PAYROLL ENDING 10/10/2020 $ 99,673.47 PAYROLL LIABILITIES PAYROLL LIABILITIES $ 42,894.78 UTILITY DEPOSIT REFUNDS UTILITY DEPOSIT REFUNDS $ 1,431.77 AGVANTAGE FS TANK RENTAL-302 SHAW AVE-WRRF $ 48.00 BANCORPSV FLEX PLAN DRAW-BENNY CARDS $ 121.37 BUSINESS CARD VARIOUS CHARGES-CITY DEPTS $ 5,041.26 CENTURYLINK PHONES-CITY DEPTS $ 789.05 CENTURYLINK PHONES-CVTC $ 455.64 FIRST CITIZENS-CC CREDIT CARD FEES-P&R $ 215.62 FORTE PAYMENT SYSTEMS CREDIT CARD PROCESSING-CLERK $ 533.20 GWORKS 2-NEW MODULES/RECEIPT PRINTER $ 3,095.00 KWIKTRIP FUEL-CITY DEPTS $ 1,789.14 LEAF COPIER LEASES-PD/FGP $ 255.16 MARCO-FIRE DEPT COPIER LEASE-FD $ 119.86 PRODUCTIVITY PLUS ACCOUNT FILTERS/REPAIR PARTS-P&R/STREET $ 155.83 TREASURER, STATE OF IOWA SALES TAX-CITY DEPTS $ 348.74 UNITED STATES CELLULAR PHONES/TABLETS-CITY DEPTS $ 844.12 US POSTAL SERVICE RESERVE POSTAGE-BUS OFF $ 1,000.00 WINDSTREAM SHERIFF'S NIGHT LINE-DISPATCH $ 62.03 AGSOURCE COOPERATIVE SERVICES TESTING SERVICES-WTP $ 231.50 AHLERS & COONEY PC LABOR RELATIONS-LEGAL $ 516.00 ARTWEAR / BIRDIE AND BO'S UNIFORM-CARPENTR-DISPATCH $ 86.00 BADFISH INC CITY'S SHARE RIVER BOARDS-P&R $ 463.00 BITUMINOUS MATERIALS & SUPPLY CRS-2 OIL-STREET $ 841.93 BRUENING ROCK PRODUCTS INC CH I PS/ROCK/DI RT-STREET $ 1,340.35 CARMEN RAMSAY (FGP) MILEAGE-FGP $ 11.20 CENTRAL IOWA DISTRIBUTING NITRILE GLOVES-CITY HALL $ 120.00 CC CHAMBER OF COMMERCE 20-21 COMM CALENDAR ADMIN FEE $ 3,945.00 CINTAS CORPORATION MAT SERVICE-WTP $ 36.90 CITY OF CHARLES CITY WATER/SEWER-CVTC $ 207.06 CLAREY'S SAFETY EQUIPMENT REPLACE BAD MONITOR-WRRF $ 1,109.69 CLEAR LAKE SANITARY DISTRICT E-COLI TESTING-WWTP $ 186.00 COMMUNITY REVITALIZATION SNAP FITNESS/COMM REVITE-CED $ 10,625.63 COMPASS BUSINESS SOLUTIONS UTILITY BILLS-WTP/WRRF $ 1,575.64 DICK'S PETROLEUM COMPANY LABOR/TRAVEL/MILEAGE/SUPP-CVTC $ 633.52 ELECTRICAL ENG & EQUIP CO GENERATOR BLOCK HEATER-FD $ 458.92 ENVIRONMENTAL RESOURCE ASSOC QUALITY CONTROL SAMPLES-WRRF $ 254.52 FAREWAY STORE FOOD/SUPPLIES-CITY DEPTS $ 751.83 FLOYD COUNTY ENGINEER FITTINGS/HOSES-SAN! SEWER/RUT $ 518.69 FLOYD SWCD WQI GRANT COORD POSITION $ 4,698.12 FMC LANDFILL GRIT & BAR SCREENINGS-WRRF $ 219.15 GRAINGER LASER TACHOMETER-WTP $ 364.50 HOLDEN HILLEGAS/H&R LAWN CARE PLANT/LAGOON/TOWER MOWING-WTP $ 187.00 HAWKINS INC CL2 CYLINDER-WTP $ 8,849.96 HEARTLAND ASPHALT INC 2020 HMA PAVING PROJECT $ 789,330.39 HEARTLAND PAPER COMPANY TP/PAPER TOWELS-P&R $ 49.74 HK MASONRY WILDWOOD BRIDGE REPAIRS-P&R $ 3,705.14 HY-VEE INC FUEL/SUPPLIES-CITY DEPTS $ 1,967.45 !DOT-CASHIER'S OFFICE SUPPLIES-CVTC $ 365.60 IOWA LAW ENFORCEMENT ACADEMY PIT TRAINING-ISAKSON-PD $ 225.00 ITRON INC HARDWARE/SOFTWARE MAINT-WTP $ 5,476.63 JEAN BOLEY MILEAGE-FGP $ 40.25 JENDRO SANITATION SERVICES GARBAGE PICKUP-CITY DEPTS $ 50,106.11 JOHN DEERE FINANCIAL SUPPLIES-CITY DEPTS $ 275.83 JP COOKE COMPANY 2023 DOG LICENSE TAGS-ANIMAL $ 131.20 KEYSTONE LABORATORIES NUTRIENT ANALYSIS-WRRF $ 578.48 KIELKOPF ADVISORY SERVICES LLC CONSULTING-TELECOM PROJECT $ 3,360.00 L&J INDUSTRIES INC REPAIR PARTS-CITY DEPTS $ 289.47 L& T PAINTING INC WATER TOWER PAINTING-WTP $ 182,446.00 LADONNA NORRIS (FGP) MILEAGE-FGP $ 9.60 LEROY'S REPAIR GRASSHOPPER BLADES-P&R $ 228.69 LESSIN SUPPLY COMPANY PARTS/SUPPLIES-CITY DEPTS $ 621.62 LOOKOUT POINT COMMUNICATIONS FIBER-TRANSPORT ENGINEERING $ 81,818.02 MACQUEEN EQUIPMENT GROUP REPAIR PARTS-STREET $ 2,043.46 MAINSTAY SYSTEMS INC MAINT-SERVERS/N ETWORK-DISPATCH $ 894.00 MARCO TECHNOLOGIES LLC PHONES UPDATE-CITY HALL $ 712.50 MAVIS BEENEN (FGP) MILEAGE-FGP $ 8.32 MERRITT COMPUTER SERVICE INC MCS MONITORING-CITY CLERK $ 432.64 METERING TECHNOLOGY SOLUTIONS METERS/SUPPLIES-WTP $ 24,106.49 MICK GAGE PLUMBING & HEATING PVC PIPE-STREET $ 12.60 MID-WEST ROOFING COMPANY STATION ROOF REPAIRS-FD $ 204.65 MIDAMERICAN ENERGY UTILITIES-P&R $ 147.81 MIKE'S C&O TIRE INC TIRE REPAIRS-P&R $ 81.04 MILLS-INC GARAGE AREA GAS LEAK REPAIR-PD $ 105.69 MISSISSIPPI LIME COMPANY STANDARD QUICKLIME-WTP $ 6,368.59 MTI DISTRIBUTING INC BELT-HEX-P&R $ 140.64 MUNICIPAL PIPE TOOL CO 2020 SANI SEWER LINING PROJECT $ 136,863.65 NEB-IA INDUSTRIAL FASTENERS LUBRICANT-RUT TRAFFIC $ 53.39 NEWBAUER INC MAT SERVICE-CITY DEPTS $ 23.10 NIACOG SERVICING BUSES-TRANSIT $ 421.36 NOAH, SMITH, SCHUKNECHT & SLOTER LEGAL FEES-CITY DEPTS $ 3,898.90 NORTH IOWA LAWN & SPORTS CLUTCH-P&R $ 86.52 PERRY NOVAK ELECTRIC INC ELECTRICAL WORK-RUT TRAFFIC $ 917.01 PORTZEN CONSTRUCTION INC CONSTRUCTION-WRRF $ 942,047.48 POSTMASTER UTILITY BILL POSTAGE $ 920.00 SURVEYING AND MAPPING LLC SIDEWALK INSPECTION PROG-ENG $ 700.00 SHERWIN-WILLIAMS CO PAINT /SUPPLIES-P&R $ 238.46 SHRED-IT USA LLC DOCUMENT SHREDDING-BUS OFF $ 45.00 SISSON & ASSOCIATES INC ADDITIONAL PREMIUM-POLICE $ 830.00 SMARTSOURCE CONSUL-DEAN CURTIS CONSULTING-FIBER TO HOME PROJECT $ 180.00 SUPERIOR LUMBER INC SUPPLIES-P&R $ 82.71 TERRACON CONSULTANTS INC SOIL TESTING-WRRF $ 5,130.50 TERRI NOVAK MILEAGE-P&R $ 147.20 TP ANDERSON & COMPANY PC FINANCIAL STMTS-AUDIT $ 2,000.00 TRIUMPH SURPLUS LLC UPS SHIPPING-WTP $ 62.57 GEORGE USHER/USHER SHARPENING MOWER BLADE SHARPENING-P&R $ 49.00 VALERIE M JENKINS (FGP) MILEAGE-FGP $ 35.84 VAN WERT COMPANY PIT STYLE ERT-WTP $ 3,762.03 WISCONSIN INDEPENDENT NETWORK INTERNET TRANSIT-CITY HALL $ 1,200.00

TOTAL $ 2,453,084.52 Page 1 ue Oct 13, 2020 8:06 AM ACCOUNTS PAYABLE CHECK REGISTER

. $---' ~ BANK# BANK NAME CHECK# DATE ACCOUNT# NAME CHECK AMOUNT CLEARED MANUAL VOID REASON FOR VOID 1 CUSB 70407 10/13/2020 95 BAKER & TAYLOR BOOKS,SERV 3,637.46 70408 10/13/2020 94 BAKER & TAYLOR ENTERTAIN 115.15 70409 10/13/2020 147 BIBLIONIX 2,600.00 70410 10/13/2020 5840 CANON FINANCIAL SERVICES INC 69.32 7041110/13/2020 253 CAROL CASE 1,100.00 70412 10/13/2020 280 CC PUBLIC EMP HEALTH PLAN 2,924.51 70413 10/13/2020 294 CENTER POINT LARGE PRINT 89.99 70414 10/13/2020 306 CC CHAMBER OF COMMERCE 79.00 70415 10/13/2020 773 COREY HAWKE 389.00 70416 10/13/2020 457 DEMCO INC 235.88 70417 10/13/2020 5010 DO IT ALL SERVICES LLC 35.00 70418 10/13/2020 4939 FARM & HOME PUBLISHERS LTD, 57.00 70419 10/13/2020 5879 GORDON FLESCH CO-GFC LEASING 76.00 70420 10/13/2020 870 HY-VEE INC 4. 30 7042110/13/2020 921 INGRAM LIBRARY SERVICES 78.26 70422 10/13/2020 5897 KANOPY INC 43.00 70423 10/13/2020 1194 MARTIN BROS DISTRIBUTING CO 420.64 70424 10/13/2020 2706 MASON CITY GLASS SERVICE 1,726.00 7042 5 10/13/2020 2735 MEDIACOM 395. 48 70426 10/13/2020 1272 MICK GAGE PLUMBING & HEATING 80.00 70427 10/13/2020 1276 MIDAMERICAN ENERGY 1,562.86 70428 10/13/2020 1281 MIDWEST TAPE 395. 08 70429 10/13/2020 3666 TASTE OF HOME 37.72 70430 10/13/2020 5319 VISA 653. 31 See Check Summary below for detail on gaps and checks from other modules. BANK TOTALS: OUTSTANDING 16,804.96 CLEARED .00 BANK 1 TOTAL 16,804.96 .00 FUND TOTAL OUTSTANDING CLEARED VOIDED ------001 GENERAL 12,081.54 12,081.54 .00 .00 112 EMPLOYEE BENEFITS 2,924.51 2,924.51 .00 .00 167 LIBRARY TRUST FUNDS 1,798.91 1,798.91 .00 .00

=>CHCKRP 06.30.20 *** CITY OF CHARLES CITY *** OPER: KK

MEETING DATE: 10/19/2020 ITEM: 9A

______

AGENDA ITEM SUMMARY

Subject: Consider approving the final plans and specifications and awarding bid for the 2020 Southwest Development Park Water Quality Initiative Improvements Project ______Recommendation: Approve both Resolution No. 172-20 approving final plans and specifications and Resolution No. 173-20 awarding the bid and approving the contract and bond for the 2020 Southwest Development Park Water Quality Initiative Improvements Project ______

Background Summary:

The City Council approved the preliminary plans and specifications for this project and authorized taking bids for the construction work at the September 28th meeting.

Due to increased storm water runoff and localized flooding in the SW Development Park, the Area Development Corporation retained SEH Engineers to perform a drainage study of the area. To implement the study, the City retained by having SEH prepare plans and specifications to construct the drainage improvements as defined in the study. Last year, a drainage improvement project was let and multiple bids were received. All the bids received exceeded the project budget, so the bids were rejected.

Working with the Iowa Department of Agriculture and Land Stewardship (IDALS), the City received a water quality initiative grant in the amount of $100,000. As part of the water quality initiative grant, the existing detention pond on the south side of Rove Street will be converted to a wet pond using a controlled release structure. The water feature will allow particles in the water to settle out before being discharged downstream. The Add Option 1 alternate includes 1,400 lineal feet of 6” drain tile that will be placed in the bottom of the ditch to help keep the ditch bottom dry and assist with the overall ditch maintenance.

No addendums were issued, so the final construction documents match the previously approved preliminary plans and specifications. Bids were opened on October 15th, and the following nine (9) bids were received:

Bidder Base Bid Base Bid + Option 1 Farm TilePro, Osage $ 313,944.50 $ 331,974.50 Skyline Constr., Decorah $ 333,726.08 $ 351,342.23 PCI, Reinbeck $ 349,528.75 $ 368,217.50 McKiness Exc., Mason City $ 353,485.00 $ 370,550.00 Cole Exc., Greene $ 386,540.00 $ 406,935.00 Popp Exc., Osage $ 393,930.00 $ 409,080.00 Baker Enterprises, Waverly $ 400,594.00 $ 416,144.00 Vieth Construction, Cedar Falls $ 492,073.25 $ 514,573.25 C J Moyna, Elkader $ 544,745.80 $ 567,740.80

The engineer’s opinion of probable cost for this project was $362,000 for the base bid and $380,000 for the base bid plus option 1. I recommend approval of Resolution 172-19 approving the final plans and specifications and approval of Resolution 173-20 awarding the base bid and option 1 to and approving the contract and bond with Farm TilePro.

CITY OF CHARLES CITY City of Charles City - Engineering Department Project: Southwest Development Park Water Quality Initiative Improvements Project Bid Date: October 15, 2020 M Engineer's Opinion Farm Tile Pro Skyline Constr. Inc Peterson Contractors, Inc c Of Probable Cost Osage, IA Decorah, IA Reinbeck, IA Mason City, IA

Item Contract Unit Unit Unit Unit No. Description Quantity Unit Price Total Price Total Price Total Price Total 1. Clearing and Grubbing 1 LS $5,000 $5,000 $1,500.00 $1,500.00 $5,500.00 $5,500.00 $4,500.00 $4,500.00 2. Topsoil, On-Site 7,125 CY $5 $35,625 $3.50 $24,937.50 $5.05 $35,981.25 $4.75 $33,843.75 3. Excavation, Class 10 24,676 CY $4.25 $104,873 $3.25 $80,197.00 $3.33 $82,171.08 $3.75 $92,535.00 4. Excavation, Class 20 580 CY $10 $5,800 $5.00 $2,900.00 $11.00 $6,380.00 $6.50 $3,770.00 5. Granular Backfill 700 TON $20 $14,000 $24.00 $16,800.00 $14.95 $10,465.00 $22.00 $15,400.00 6. Pipe Culvert, Trenched ,Concrete Arch Pipe, 40" X 65" 10 LF $250 $2,500 $350.00 $3,500.00 $230.30 $2,303.00 $265.00 $2,650.00 7. Precast Concrete Box Culvert, 8' X 4' 70 LF $600 $42,000 $600.00 $42,000.00 $510.10 $35,707.00 $565.00 $39,550.00 8. Precast Concrete Box Culvert Straight End Section, 8' X 4' 2 EA $8,500 $17,000 $8,500.00 $17,000.00 $7,585.25 $15,170.50 $7,225.00 $14,450.00 9. Pipe Culvert, Trenched ,Concrete Pipe, 24" 18 LF $80 $1,440 $100.00 $1,800.00 $62.00 $1,116.00 $125.00 $2,250.00 10. Pipe Apron, Concrete Pipe, 24" 1 EA $1,000 $1,000 $1,500.00 $1,500.00 $850.50 $850.50 $800.00 $800.00 11. Full Depth Patches 110 SY $100 $11,000 $100.00 $11,000.00 $75.00 $8,250.00 $120.00 $13,200.00 12. Temprary Traffic Control 1 LS $2,500 $2,500 $4,000.00 $4,000.00 $3,950.50 $3,950.50 $4,000.00 $4,000.00 13. Seeding, Hydraulic, Type 2, Permanent 14 AC $2,000 $28,000 $2,000.00 $28,000.00 $2,100.00 $29,400.00 $2,000.00 $28,000.00 14. Seeding, Hydraulic, Type 5, Permanent 6 AC $1,250 $7,500 $400.00 $2,400.00 $500.00 $3,000.00 $400.00 $2,400.00 15. SWPPP Management 1 LS $3,500 $3,500 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $2,000.00 $2,000.00 16. Filter Sock, 9" 1,000 LF $3 $3,000 $2.25 $2,250.00 $2.00 $2,000.00 $2.25 $2,250.00 17. Filter Sock Removal 1,000 LF $1 $1,000 $0.50 $500.00 $0.40 $400.00 $0.50 $500.00 18. Temporary RECP, Wood Excelsior Mat 1,430 SQ $12 $17,160 $15.00 $21,450.00 $15.25 $21,807.50 $15.00 $21,450.00 19. Rip Rap, Calass E Revetment 150 TON $45 $6,750 $45.00 $6,750.00 $36.66 $5,499.00 $38.50 $5,775.00 20. Silt Fence or Silt Fence Ditch Check 3,100 LF $2 $6,200 $1.90 $5,890.00 $1.85 $5,735.00 $1.90 $5,890.00 21. Silt Fence or Silt Fence Ditch Check, Removal of Sediment 1,500 LF $1 $1,500 $1.00 $1,500.00 $1.00 $1,500.00 $0.25 $375.00 22. Silt Fence or Silt Fence Ditch Check, Removal of Device 3,100 LF $1 $3,100 $0.10 $310.00 $0.12 $372.00 $0.10 $310.00 23. Inlet Protection Device, Filter Sock 3 EA $125 $375 $120.00 $360.00 $130.50 $391.50 $120.00 $360.00 24. Removal and Reinstallation of Existing Chain Link Fence 118 LF $35 $4,130 $25.00 $2,950.00 $22.25 $2,625.50 $90.00 $10,620.00 25. Construction Survey 1 LS $5,000 $5,000 $5,000.00 $5,000.00 $10,100.00 $10,100.00 $5,000.00 $5,000.00 26. Mobilization 1 LS $18,797 $18,797 $12,000.00 $12,000.00 $17,300.00 $17,300.00 $16,500.00 $16,500.00 27. Pond Skimmer Structure 1 EA $12,000 $12,000 $15,000.00 $15,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 28. Remove and Relay Concrete Apron 1 EA $750 $750 $500.00 $500.00 $750.75 $750.75 $1,150.00 $1,150.00 ======BASE BID $361,500 $313,994.50 $333,726.08 $349,528.75

City of Charles City - Engineering Department Project: Southwest Development Park Water Quality Initiative Improvements Project Bid Date: October 15, 2020 M Engineer's Opinion Farm Tile Pro Skyline Constr. Inc Peterson Contractors, Inc c Of Probable Cost Osage, IA Decorah, IA Reinbeck, IA Mason City, IA

Item Contract Unit Unit Unit Unit No. Description Quantity Unit Price Total Price Total Price Total Price Total 1. Clearing and Grubbing 1 LS $5,000 $5,000 $1,500.00 $1,500.00 $5,500.00 $5,500.00 $4,500.00 $4,500.00 ADDED OPTION 1 - SUBDRAIN 29. Subdrain, HDPE, 6" 1,415 LF $12 $16,980 $12.00 $16,980.00 $11.11 $15,720.65 $12.25 $17,333.75 30. Subdrain Cleanout, PVC Riser, 6" 3 EA $500 $1,500 $250.00 $750.00 $500.00 $1,500.00 $335.00 $1,005.00 31. Subdrain Outlets & Connections, PVC, 6" 1 EA $320 $320 $250.00 $250.00 $395.50 $395.50 $350.00 $350.00 ======ADDED OPTION 1 BID $18,800 $17,980.00 $17,616.15 $18,688.75

TOTAL BASE BID + ADDED OPTION 1 BID $380,300 $331,974.50 $351,342.23 $368,217.50 City of Charles City - Engineering Department BID TABULATION Project: Southwest Development Park Water Quality Initiative Improvements Project Bid Date: October 15, 2020 Vieth McKinessEngineer's Excavating Opinion Cole Excavating, LLC Popp Excavating, Inc Baker Enterprises, Inc Constructio MasonOf Probable City, IA Cost Greene, IA Osage, IA Waverly, IA Cedar Falls, IA

Item Contract Unit Unit Unit Unit No. Description Quantity Unit Price Total Price Total Price Total Price Total 1. Clearing and Grubbing 1 LS $3,500.00 $3,500.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 $9,500.00 $9,500.00 2. Topsoil, On-Site 7,125 CY $3.00 $21,375.00 $6.00 $42,750.00 $6.00 $42,750.00 $4.50 $32,062.50 3. Excavation, Class 10 24,676 CY $5.00 $123,380.00 $5.00 $123,380.00 $5.00 $123,380.00 $4.50 $111,042.00 4. Excavation, Class 20 580 CY $10.00 $5,800.00 $10.00 $5,800.00 $20.00 $11,600.00 $8.00 $4,640.00 5. Granular Backfill 700 TON $20.00 $14,000.00 $18.00 $12,600.00 $15.00 $10,500.00 $22.00 $15,400.00 6. Pipe Culvert, Trenched ,Concrete Arch Pipe, 40" X 65" 10 LF $250.00 $2,500.00 $500.00 $5,000.00 $400.00 $4,000.00 $485.00 $4,850.00 7. Precast Concrete Box Culvert, 8' X 4' 70 LF $590.00 $41,300.00 $700.00 $49,000.00 $585.00 $40,950.00 $580.00 $40,600.00 8. Precast Concrete Box Culvert Straight End Section, 8' X 4' 2 EA $8,800.00 $17,600.00 $7,500.00 $15,000.00 $11,200.00 $22,400.00 $10,000.00 $20,000.00 9. Pipe Culvert, Trenched ,Concrete Pipe, 24" 18 LF $100.00 $1,800.00 $115.00 $2,070.00 $97.00 $1,746.00 $120.00 $2,160.00 10. Pipe Apron, Concrete Pipe, 24" 1 EA $800.00 $800.00 $2,000.00 $2,000.00 $1,484.00 $1,484.00 $1,650.00 $1,650.00 11. Full Depth Patches 110 SY $110.00 $12,100.00 $110.00 $12,100.00 $100.00 $11,000.00 $105.00 $11,550.00 12. Temprary Traffic Control 1 LS $3,500.00 $3,500.00 $5,000.00 $5,000.00 $3,500.00 $3,500.00 $3,675.00 $3,675.00 13. Seeding, Hydraulic, Type 2, Permanent 14 AC $2,000.00 $28,000.00 $2,000.00 $28,000.00 $2,000.00 $28,000.00 $2,205.00 $30,870.00 14. Seeding, Hydraulic, Type 5, Permanent 6 AC $400.00 $2,400.00 $400.00 $2,400.00 $400.00 $2,400.00 $1,750.00 $10,500.00 15. SWPPP Management 1 LS $750.00 $750.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $6,500.00 $6,500.00 16. Filter Sock, 9" 1,000 LF $2.25 $2,250.00 $2.25 $2,250.00 $2.25 $2,250.00 $3.10 $3,100.00 17. Filter Sock Removal 1,000 LF $0.50 $500.00 $0.50 $500.00 $0.50 $500.00 $1.05 $1,050.00 18. Temporary RECP, Wood Excelsior Mat 1,430 SQ $15.00 $21,450.00 $15.00 $21,450.00 $15.00 $21,450.00 $14.65 $20,949.50 19. Rip Rap, Calass E Revetment 150 TON $50.00 $7,500.00 $45.00 $6,750.00 $35.00 $5,250.00 $35.00 $5,250.00 20. Silt Fence or Silt Fence Ditch Check 3,100 LF $1.90 $5,890.00 $1.90 $5,890.00 $1.90 $5,890.00 $1.60 $4,960.00 21. Silt Fence or Silt Fence Ditch Check, Removal of Sediment 1,500 LF $0.10 $150.00 $0.50 $750.00 $1.00 $1,500.00 $0.30 $450.00 22. Silt Fence or Silt Fence Ditch Check, Removal of Device 3,100 LF $0.10 $310.00 $0.10 $310.00 $0.10 $310.00 $0.40 $1,240.00 23. Inlet Protection Device, Filter Sock 3 EA $120.00 $360.00 $150.00 $450.00 $120.00 $360.00 $135.00 $405.00 24. Removal and Reinstallation of Existing Chain Link Fence 118 LF $15.00 $1,770.00 $55.00 $6,490.00 $20.00 $2,360.00 $30.00 $3,540.00 25. Construction Survey 1 LS $4,000.00 $4,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $12,600.00 $12,600.00 26. Mobilization 1 LS $15,000.00 $15,000.00 $500.00 $500.00 $10,000.00 $10,000.00 $22,500.00 $22,500.00 27. Pond Skimmer Structure 1 EA $15,000.00 $15,000.00 $18,500.00 $18,500.00 $16,850.00 $16,850.00 $18,750.00 $18,750.00 28. Remove and Relay Concrete Apron 1 EA $500.00 $500.00 $600.00 $600.00 $1,500.00 $1,500.00 $800.00 $800.00 ======BASE BID $353,485.00 $386,540.00 $393,930.00 $400,594.00

City of Charles City - Engineering Department BID TABULATION Project: Southwest Development Park Water Quality Initiative Improvements Project Bid Date: October 15, 2020 Vieth McKinessEngineer's Excavating Opinion Cole Excavating, LLC Popp Excavating, Inc Baker Enterprises, Inc Constructio MasonOf Probable City, IA Cost Greene, IA Osage, IA Waverly, IA Cedar Falls, IA

Item Contract Unit Unit Unit Unit No. Description Quantity Unit Price Total Price Total Price Total Price Total 1. Clearing and Grubbing 1 LS $3,500.00 $3,500.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 $9,500.00 $9,500.00 ADDED OPTION 1 - SUBDRAIN 29. Subdrain, HDPE, 6" 1,415 LF $11.00 $15,565.00 $13.00 $18,395.00 $10.00 $14,150.00 $10.00 $14,150.00 30. Subdrain Cleanout, PVC Riser, 6" 3 EA $400.00 $1,200.00 $500.00 $1,500.00 $250.00 $750.00 $400.00 $1,200.00 31. Subdrain Outlets & Connections, PVC, 6" 1 EA $300.00 $300.00 $500.00 $500.00 $250.00 $250.00 $200.00 $200.00 ======ADDED OPTION 1 BID $17,065.00 $20,395.00 $15,150.00 $15,550.00

TOTAL BASE BID + ADDED OPTION 1 BID $370,550.00 $406,935.00 $409,080.00 $416,144.00 City of Charles City - Engineering Department Project: Southwest Development Park Water Quality Initiative Improvements Project Bid Date: October 15, 2020

ViethEngineer's Construction Opinion Corp CJ Moyna & Sons, LLC OfCedar Probable Falls, Cost IA Elkader, IA

Item Contract Unit Unit No. Description Quantity Unit Price Total Price Total 1. Clearing and Grubbing 1 LS $5,000.00 $5,000.00 $6,500.00 $6,500.00 2. Topsoil, On-Site 7,125 CY $8.25 $58,781.25 $7.40 $52,725.00 3. Excavation, Class 10 24,676 CY $7.00 $172,732.00 $8.30 $204,810.80 4. Excavation, Class 20 580 CY $17.00 $9,860.00 $6.50 $3,770.00 5. Granular Backfill 700 TON $25.00 $17,500.00 $22.00 $15,400.00 6. Pipe Culvert, Trenched ,Concrete Arch Pipe, 40" X 65" 10 LF $570.00 $5,700.00 $665.00 $6,650.00 7. Precast Concrete Box Culvert, 8' X 4' 70 LF $775.00 $54,250.00 $905.00 $63,350.00 8. Precast Concrete Box Culvert Straight End Section, 8' X 4' 2 EA $7,750.00 $15,500.00 $2,000.00 $4,000.00 9. Pipe Culvert, Trenched ,Concrete Pipe, 24" 18 LF $110.00 $1,980.00 $100.00 $1,800.00 10. Pipe Apron, Concrete Pipe, 24" 1 EA $1,250.00 $1,250.00 $1,000.00 $1,000.00 11. Full Depth Patches 110 SY $125.00 $13,750.00 $115.00 $12,650.00 12. Temprary Traffic Control 1 LS $1,750.00 $1,750.00 $5,500.00 $5,500.00 13. Seeding, Hydraulic, Type 2, Permanent 14 AC $2,300.00 $32,200.00 $2,000.00 $28,000.00 14. Seeding, Hydraulic, Type 5, Permanent 6 AC $1,815.00 $10,890.00 $400.00 $2,400.00 15. SWPPP Management 1 LS $2,500.00 $2,500.00 $2,000.00 $2,000.00 16. Filter Sock, 9" 1,000 LF $3.25 $3,250.00 $2.25 $2,250.00 17. Filter Sock Removal 1,000 LF $1.15 $1,150.00 $0.50 $500.00 18. Temporary RECP, Wood Excelsior Mat 1,430 SQ $15.50 $22,165.00 $15.00 $21,450.00 19. Rip Rap, Calass E Revetment 150 TON $55.00 $8,250.00 $72.00 $10,800.00 20. Silt Fence or Silt Fence Ditch Check 3,100 LF $1.75 $5,425.00 $1.90 $5,890.00 21. Silt Fence or Silt Fence Ditch Check, Removal of Sediment 1,500 LF $0.30 $450.00 $0.50 $750.00 22. Silt Fence or Silt Fence Ditch Check, Removal of Device 3,100 LF $0.40 $1,240.00 $0.10 $310.00 23. Inlet Protection Device, Filter Sock 3 EA $150.00 $450.00 $120.00 $360.00 24. Removal and Reinstallation of Existing Chain Link Fence 118 LF $100.00 $11,800.00 $60.00 $7,080.00 25. Construction Survey 1 LS $2,500.00 $2,500.00 $8,000.00 $8,000.00 26. Mobilization 1 LS $15,000.00 $15,000.00 $60,000.00 $60,000.00 27. Pond Skimmer Structure 1 EA $15,500.00 $15,500.00 $16,000.00 $16,000.00 28. Remove and Relay Concrete Apron 1 EA $1,250.00 $1,250.00 $800.00 $800.00 ======BASE BID $492,073.25 $544,745.80

City of Charles City - Engineering Department Project: Southwest Development Park Water Quality Initiative Improvements Project Bid Date: October 15, 2020

ViethEngineer's Construction Opinion Corp CJ Moyna & Sons, LLC OfCedar Probable Falls, Cost IA Elkader, IA

Item Contract Unit Unit No. Description Quantity Unit Price Total Price Total 1. Clearing and Grubbing 1 LS $5,000.00 $5,000.00 $6,500.00 $6,500.00 ADDED OPTION 1 - SUBDRAIN 29. Subdrain, HDPE, 6" 1,415 LF $15.00 $21,225.00 $13.00 $18,395.00 30. Subdrain Cleanout, PVC Riser, 6" 3 EA $325.00 $975.00 $1,200.00 $3,600.00 31. Subdrain Outlets & Connections, PVC, 6" 1 EA $300.00 $300.00 $1,000.00 $1,000.00 ======ADDED OPTION 1 BID $22,500.00 $22,995.00

TOTAL BASE BID + ADDED OPTION 1 BID $514,573.25 $567,740.80 RESOLUTION NO. 172-30

RESOLUTION APPROVING FINAL PLANS, SPECIFICATIONS AND FORM OF CONTRACT FOR THE 2020 SOUTHWEST DEVELOPMENT PARK WATER QUALITY INITIATIVE IMPROVEMENTS PROJECT, CHARLES CITY, IOWA

WHEREAS, the City Council of the City of Charles City, Iowa directed the preparation of plans, specifications and contract documents for the 2020 Southwest Development Park Water Quality Initiative Improvements Project, set forth in the preamble hereof, and

WHEREAS, a hearing has been held and there were no written or oral objections to the plans, specifications, and form of contract for said project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charles City, Iowa meeting in regular session on this 19th day of October, 2020, that the final plans, specifications and form of contract are here and the same approved for the 2020 Southwest Development Park Water Quality Initiative Improvements Project.

COUNCIL MEMBER moved the adoption of the foregoing Resolution;

COUNCIL MEMBER seconded the motion to adopt, and on roll call the voting was as follows:

AYES:

NAYS:

Passed and approved this 19th day of October, 2020.

Dean Andrews, Mayor Attest:

Trudy O’Donnell, City Clerk RESOLUTION NO. 173-20

RESOLUTION APPROVING AWARD AND CONTRACT AND BOND FOR THE 2020 SOUTHWEST DEVELOPMENT PARK WATER QUALITY INTIATIVE IMPROVEMENTS PROJECT

WHEREAS, the City Council of the City of Charles City, Iowa has by prior resolution published notice of letting and hearing on the 2020 Water Quality Initiative Improvements Project, set forth in the preamble hereof, and

WHEREAS, there were no written or oral objections at said hearing and Farm TilePro, LC of Osage, Iowa was the best bidder in the amount of $331,974.50, and;

WHEREAS, it is in the best interest of the citizens of the City of Charles City, Iowa that said project improvements be completed, and;

WHEREAS, the contract has been duly executed by the contractor and by this action, the Mayor and City Clerk and is accompanied by an appropriate bond;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charles City, Iowa as follows:

Section 1 That this contract is awarded to Farm TilePro, LC in the amount of $331,974.50 Section 2. That the contract referred to in the preamble hereof between the City and Farm TilePro, LC of Osage, Iowa, dated the 19th day of October, 2020, in the amount of $331,974.50 be and the same is hereby approved. Section 3. That the bond accompanying such contract, wherein appears as principal in like amount, be and the same is hereby approved. Section 4. That all resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed, to the extent of such conflict.

Passed and approved this 19th day of October, 2020

COUNCIL MEMBER moved the adoption of the foregoing Resolution;

COUNCIL MEMBER seconded the motion to adopt, and on roll call the voting was as follows:

AYES:

NAYS:

Dean Andrews, Mayor Attest:

Trudy O’Donnell, City Clerk MEETING DATE: 10/19/20 ITEM: 10A AGENDA ITEM SUMMARY

Subject: Agreement with CIA for maintenance of their parks

Background Summary:

The agreement with City Improvement Association needs to be renewed. They have been in discussion with the park and rec department for this. There are no changes from the previous agreement and I have included the agreement that has been drafted for council review. I believe Tyler will be in attendance at the meeting for any questions you may have. We recommend approval of this agreement.

CITY OF CHARLES CITY

I RESOLUTION NO. 174-20

RESOLUTION APPROVING A MAINTENANCE AGREEMENT BETWEEN THE CITY IMPROVEMENT ASSOCIATION AND THE CITY OF CHARLES CITY

WHEREAS, the City Improvement Association is desirous of maintaining parks owned by the Association through the Park and Recreation Department and,

WHEREAS, maintenance of these parks and mowing equipment purchases for these parks have been outlined in a maintenance agreement effective January 1, 2021 through December 31, 2023 and,

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charles City, Iowa, meeting in regular session on this 19th day of October, 2020 that the Mayor and City Clerk are hereby authorized and directed to execute said agreement subject to its conditions between the City of Charles City and the City Improvement Association.

COUNCIL MEMBER moved the adoption of the foregoing Resolution;

COUNCIL MEMBER seconded the motion and on roll call the voting was as follows:

AYES:

NAYS:

Passed and approved this 19th day of October, 2020.

Dean Andrews, Mayor Attest:

Trudy O'Donnell, City Clerk MAINTENANCE AGREEMENT

KNOW ALL MEN BY THESE PRESENTS: That the City Improvement Association of Charles City, Iowa, herein termed "Association" and the City of Charles City, Iowa, herein termed "City" agree as follows with regard to care of designated parks owned by the Association and the City:

1. TERM. This agreement shall be in effect for the calendar years 2021 through 2023 and shall terminate without notice December 31, 2023 at 11:59 PM.

2. CONSIDERATION. The Association shall pay the sums listed below in two (2) equal payments made each year with the first on or before June 30 and the second on or before September 30 to the City each year payable at City Hall, 105 Milwaukee Mall, Charles City, Iowa as follows: $5,000.00 during 2021 $5,000.00 during 2022 $5,000.00 during 2023 as well as provide upon request by the City a total of Twenty-Five Thousand and no/100 Dollars ($25,000.00) payable as listed below for mowing equipment purchases. Funds not requested one (1) year shall be carried over and payable in the following year as requested by the City as follows:

$8,000.00 during 2021 $8,500.00 during 2022

$. 8. 500.00 durina_, 2023-

The equipment will be chosen by the City and purchased in accordance with City purchasing policy. Ownership of the equipment shall remain with the CIA until conclusion of the full lease term or until earlier termination by the CIA pursuant to paragraph 8 of this Agreement, at which time ownership shall be transferred to the City. The equipment will be maintained, operated, insured and stored by the City.

IN CONSIDERATION of said payment the City shall, through its Parks and Recreation Department, maintain the following named parks owned by the Association, to-wit:

Andres Memorial Park Grace Larson Memorial Park Bayou Bend Garden Court Riverside Kate McLeod Sunset Flora Ellis Dana Memorial

C:\Users\trudy\Desktop\21-23 CIA Maint. Agree .. doc City Improvement Association Merten Klaus

3. DEFINITION - MAINTENANCE. Maintenance provided in paragraph 2 above includes but is not limited to mowing and trimming of grass, removal of litter and debris and collection and disposal of garbage. Additional considerations include:

Flora Ellis - lower area not to be mowed, return to natural area. Anticipate upper area behind houses to be sold. Eliminate spraying for total weed control in sidewalk cracks and riverbank riprap areas. The City will not be responsible for removal of vegetation from riprap areas in the future if it is desired to return to a more maintained state. Mow parks generally one (1) time per week. Eliminate mowing during drought times even if weeds are growing & unsightly. The City will not trim or remove trees or branches, but advises CIA as needed.

4. IMPROVEMENTS. The Association shall retain the right to make improvements in parks owned by the Association after consulting and advising the City. Said right shall be without restriction, except as by ordinance or statute provided. The City shall not make any changes, nor allow any persons or groups to make changes in improvements to parks owned by the Association without the prior written approval of the Association.

5. USE. The parties intend for the parks named in paragraph 3 above to be used as public parks for the use and pleasure of the residents of and visitors to Charles City, Iowa. However, the City shall not permit the use of said parks for any formal group function, gathering or event without the prior written consent of the Association.

6. MILL RACE PARK. The area known as Mill Race Park, located near the corner of Jackson Street and Main Street is owned by the City. The Association has expended substantial sums and efforts improving said area (obtaining and placing the "old mill wheel", providing bronze marker, constructing and placing planter, benches and tables); in consideration of which the City agrees not to remove or change any of said improvements without the prior written consent of the Association.

7. PRIOR LEASES. All lease agreements heretofore existing between the City and the Association are hereby cancelled as of January 1, 2021.

8. TERMINATIONS. This agreement may be terminated by either party prior to the conclusion of the lease term upon thirty (30) days written notice to the other party. Upon termination of the lease, any cash compensation or equipment funds which remain unpaid for the years preceding the year of termination shall be due immediately, and any cash compensation or equipment funds for the year in which the lease is terminated shall be pro-rated to the date of termination.

C:\Users\trudy\Desktop\21-23 CIA Maint. Agree .. doc 9. FINANCIAL COMPENSATION. At any time during the term of this agreement, if conditions warrant, the financial compensation paid to the City for services may be reviewed and modified as agreed upon in writing by both parties.

Signed at Charles City, this day of _, 2020.

CITY IMPROVEMENT ASSOCIATION CITY OF CHARLES CITY, IOWA OF CHARLES CITY, IOWA

By _ By _

By _ Title ------

Attest:

Title ------

C:\Users\trudy\Desktop\21-23 CIA Maint. Agree .. doc

MEETING DATE: 10/19/20 ITEM: 10B ______AGENDA ITEM SUMMARY

Subject: Consider Resolution 175-20 approving Payment Estimate No. 12 for the WRRF Project ______

Recommendation: Approve Resolution No. 175-20 ______

Background Summary:

Work is continuing on the Water Resource Recovery Facility project. Payment Estimate No. 12 is in the amount of $942,047.48. The costs are mainly for construction work on the equalization basin, reed beds, and process piping. Fox Engineering has reviewed the payment request and is recommending approval of the payment.

We recommend approval of Resolution 175-20 for Pay Estimate No. 12 for the WRRF Project.

CITY OF CHARLES CITY

Progress Estimate - Lump Sum Work Contractor's Application 9/1/2020 For (Contract): Application Number: CHARLES CITY WATER RESOURCE RECOVERY FACILITY #12

Application Period: Application Date: 09/01/2020 - 09/30/2020 10/6/2020

Work Completed E F G

A BCDMaterials PresentlyTotal Completed Balance to Finish % Specification Section From Previous Application Stored (not in C or D) and Stored to Date (B - F) Description Scheduled Value ($) This Period (F / B) No. (C+D) (C + D + E) 01 11 00 BONDS & INSURANCE $151,200.00 $151,200.00 $151,200.00 100.0% 01 11 00 MOBILIZATION $21,400.00 $21,400.00 $21,400.00 100.0% 01 11 00 PROJECT MANAGEMENT $406,400.00 $216,967.00 $14,808.00 $231,775.00 57.0% $174,625.00 01 50 00 TEMPORARY FACILITIES & CONTROLS $79,800.00 $41,781.00 $1,729.00 $43,510.00 54.5% $36,290.00 01 11 00 SURVEYING $19,300.00 $6,710.00 $6,710.00 34.8% $12,590.00 01 11 00 DAILY CLEANING $31,500.00 $10,260.00 $7,275.00 $17,535.00 55.7% $13,965.00 01 11 00 FINAL CLEANING $15,800.00 $15,800.00 01 11 00 SAFETY $21,000.00 $7,370.00 $2,717.00 $10,087.00 48.0% $10,913.00 01 11 00 LODGING $157,500.00 $75,325.00 $17,966.00 $93,291.00 59.2% $64,209.00 01 11 00 ALLOWANCE - NEWFORMA CONSTRUCTEX $10,050.00 $10,050.00 $10,050.00 100.0% 01 11 00 SITE MOBILIZATION $183,800.00 $137,850.00 $137,850.00 75.0% $45,950.00 01 42 10 EROSION CONTROL & SEEDING $179,700.00 $27,220.00 $27,220.00 15.1% $152,480.00 02 41 00 SELECTIVE DEMOLITION $63,800.00 $63,800.00 02 41 00 SITE DEMOLITION $699,450.00 $108,250.00 $525.00 $108,775.00 15.6% $590,675.00 31 23 00 OXIDATION DITCH EXCAVATION & BACKFILL $504,000.00 $453,600.00 $453,600.00 90.0% $50,400.00 31 23 00 HEADWORKS BUILDING EXCAVATION & BACKFILL $176,400.00 $17,640.00 $17,640.00 10.0% $158,760.00 31 23 00 EQUILIZATION BASIN EXCAVATION $126,000.00 $107,100.00 $18,900.00 $126,000.00 100.0% 31 23 00 REED BEDS EXCAVATION $724,500.00 $217,350.00 $36,225.00 $253,575.00 35.0% $470,925.00 31 05 19.16 SYNTHETIC LINER $300,800.00 $17,654.00 $1,868.00 $19,522.00 6.5% $281,278.00 22 11 16 WATER MAIN $290,500.00 $217,711.03 $2,820.47 $220,531.50 75.9% $69,968.50 01 42 10 STORM SEWER $61,300.00 $12,780.00 $9,566.34 $22,346.34 36.5% $38,953.66 40 05 00 SANITARY DRAIN PIPING $53,983.00 $5,500.00 $3,990.00 $11,074.20 $20,564.20 38.1% $33,418.80 40 05 00 FCI PIPING $167,258.00 $79,423.00 $29,188.71 $108,611.71 64.9% $58,646.29 40 05 00 RAS PIPING $161,240.00 $55,655.90 $55,655.90 34.5% $105,584.10 40 05 00 SI PIPING $60,836.00 $53,199.89 $53,199.89 87.4% $7,636.11 40 05 00 WAS PIPING $10,650.00 $4,157.13 $4,157.13 39.0% $6,492.87 40 05 00 PLI PIPING $78,920.00 $5,880.00 $19,781.64 $25,661.64 32.5% $53,258.36 46 73 70 REED BED DRAIN PIPING $619,599.00 $64,575.00 $137,550.00 $70,220.00 $272,345.00 44.0% $347,254.00 40 05 00 FEQ FM PIPING $202,980.00 $72,975.00 $77,700.00 $43,805.92 $194,480.9295.8%$8,499.08 01 42 10 SAN PIPE $44,077.00 $44,077.00 40 05 00 FM PIPING $5,717.00 $5,717.00 23 11 23 GAS PIPING $25,332.00 $25,332.00 01 42 10 PRECAST STRUCTURES $106,621.00 $53,550.00 $52,500.00 $106,050.00 99.5% $571.00 46 73 70 SITE AIR PIPING $31,400.00 $11,502.09 $11,502.09 36.6% $19,897.91 31 23 00 PAVEMENT SUBBASE $89,200.00 $89,200.00 03 30 00 PAVING $182,000.00 $182,000.00

EJCDC® C-620 Contractor's Application for Payment © 2013 National Society of Professional Engineers for EJCDC. All rights reserved. Page 2 of 4 Progress Estimate - Lump Sum Work Contractor's Application 9/1/2020 For (Contract): Application Number: CHARLES CITY WATER RESOURCE RECOVERY FACILITY #12

Application Period: Application Date: 09/01/2020 - 09/30/2020 10/6/2020

Work Completed E F G

A BCDMaterials PresentlyTotal Completed Balance to Finish % Specification Section From Previous Application Stored (not in C or D) and Stored to Date (B - F) Description Scheduled Value ($) This Period (F / B) No. (C+D) (C + D + E) 01 42 10 FENCING & GATES $110,800.00 $110,800.00 03 30 00 REINFORCING STEEL $1,027,000.00 $835,262.00 $21,350.00 $856,612.00 83.4% $170,388.00 03 33 00 STRUCTURE 15 - EQUILIZATION BASIN $7,500.00 $7,500.00 03 33 00 STRUCTURE 20 - HEADWORKS BUILDING $384,200.00 $384,200.00 03 33 00 STRUCTURE 30 - OXIDATION DITCH - FOOTING $619,800.00 $619,800.00 $619,800.00 100.0% 03 33 00 STRUCTURE 30 - OXIDATION DITCH - WALLS $1,227,400.00 $981,920.00 $164,110.00 $1,146,030.00 93.4% $81,370.00 03 33 00 STRUCTURE 30 - OXIDATION DITCH - SUSPENDED SLABS $561,200.00 $28,060.00 $28,060.00 5.0% $533,140.00 03 33 00 STRUCTURE 40 - BLOWER BUILDING $31,600.00 $31,600.00 03 33 00 STRUCTURE 80 - REED BEDS $440,600.00 $139,640.00 $227,527.00 $367,167.00 83.3% $73,433.00 03 41 00 PRECAST CONCRETE $333,600.00 $33,360.00 $215,682.00 $249,042.00 74.7% $84,558.00 04 22 00 MASONRY $19,400.00 $19,400.00 05 50 00 METAL FABRICATIONS $164,600.00 $164,600.00 05 51 19 METAL STAIRS $112,500.00 $112,500.00 05 52 13 PIPE RAILINGS $158,400.00 $158,400.00 05 53 13 METAL GRATING $69,300.00 $6,074.00 $6,518.95 $12,592.95 18.2% $56,707.05 06 10 53 WOOD BLOCKING $4,800.00 $4,800.00 07 53 23 EPDM ROOFING & SHEET METAL $42,200.00 $42,200.00 07 92 00 JOINT SEALANTS $15,800.00 $945.00 $945.00 6.0% $14,855.00 08 11 13 DOORS, FRAMES, & HARDWARE $35,200.00 $35,200.00 08 31 10 ACCESS DOORS $9,100.00 $2,403.43 $2,403.43 26.4% $6,696.57 08 33 23 OVERHEAD COILING DOORS $28,500.00 $28,500.00 09 96 00 HIGH PERFORMANCE COATINGS $18,300.00 $18,300.00 10 14 00 SIGNAGE $15,400.00 $15,400.00 10 80 00 FIRE EXTINGUISHERS $1,000.00 $1,000.00 46 21 73 SCREENING, WASHING, & COMPACTING EQUIPMENT $151,700.00 $151,700.00 46 23 23 FORCED VORTEX GRIT SYSTEM $142,200.00 $101,421.30 $101,421.30 71.3% $40,778.70 46 24 33 OPEN CHANNEL GRINDER $67,000.00 $59,086.80 $59,086.80 88.2% $7,913.20 46 41 43 SIDE ENTRY TANK MIXER $63,400.00 $63,400.00 46 51 21 AERATION EQUIPMENT $69,500.00 $6,426.00 $60,031.21 $66,457.21 95.6% $3,042.79 46 53 61 OXIDATION DITCH EQUIPMENT $820,000.00 $820,000.00 40 05 59 HYDRAULIC & STOP GATES $113,000.00 $113,000.00 43 23 13 RECESSED IMPELLER CENTRIFUGAL PUMP $20,900.00 $20,900.00 43 25 00 SUBMERSIBLE PUMPS $281,000.00 $281,000.00 40 05 59 TEMPORARY BAFFLE PANEL $4,600.00 $4,600.00 22 00 00 PLUMBING & PROCESS PIPING MATERIALS $621,600.00 $12,760.00 $11,592.00 $83,379.15 $107,731.1517.3%$513,868.85 22 00 00 PLUMBING & PROCESS PIPING LABOR $324,700.00 $29,390.00 $3,020.00 $32,410.00 10.0% $292,290.00

EJCDC® C-620 Contractor's Application for Payment © 2013 National Society of Professional Engineers for EJCDC. All rights reserved. Page 3 of 4 Progress Estimate - Lump Sum Work Contractor's Application 9/1/2020 For (Contract): Application Number: CHARLES CITY WATER RESOURCE RECOVERY FACILITY #12

Application Period: Application Date: 09/01/2020 - 09/30/2020 10/6/2020

Work Completed E F G

A BCDMaterials PresentlyTotal Completed Balance to Finish % Specification Section From Previous Application Stored (not in C or D) and Stored to Date (B - F) Description Scheduled Value ($) This Period (F / B) No. (C+D) (C + D + E) 23 05 53 HVAC EQUIPMENT $474,600.00 $474,600.00 23 00 00 HVAC MATERIALS $112,100.00 $112,100.00 23 00 00 HVAC LABOR $67,400.00 $67,400.00 23 07 13 HVAC INSULATION $4,700.00 $4,700.00 23 05 93 TESTING, ADJUSTING, & BALANCING $5,600.00 $5,600.00 26 05 00 BASIC ELECTRICAL MATERIALS $82,500.00 $27,768.88 $27,768.88 33.7% $54,731.12 26 05 36 CONDUIT $76,600.00 $12,563.81 $12,563.81 16.4% $64,036.19 26 05 19 WIRE $184,600.00 $116,090.59 $116,090.59 62.9% $68,509.41 26 24 16 ELECTRICAL DISTRIBUTION EQUIPMENT $493,900.00 $493,900.00 26 32 13 GENERATOR $308,400.00 $308,400.00 26 36 23 TRANSFER SWITCH $52,200.00 $52,200.00 26 50 00 FIXTURES $68,300.00 $68,300.00 26 00 00 MANHOLES & HANDHOLES $39,200.00 $39,200.00 26 00 00 I&C ENGINEERING $44,100.00 $42,000.00 $42,000.00 95.2% $2,100.00 26 00 00 I&C INSTRUMENTATION $78,300.00 $78,300.00 26 00 00 I&C CONTROL PANELS $176,400.00 $176,400.00 26 00 00 I&C ONSITE SERVICES $22,000.00 $22,000.00 26 00 00 ELECTRICAL LABOR - SITE $203,900.00 $203,900.00 26 00 00 ELECTRICAL LABOR - LIFT STATION $51,000.00 $51,000.00 26 00 00 ELECTRICAL LABOR - HEADWORKS $96,900.00 $96,900.00 26 00 00 ELECTRICAL LABOR - OXIDATION DITCH $86,600.00 $86,600.00 26 00 00 ELECTRICAL LABOR - BLOWER BUILDING $45,900.00 $45,900.00 26 00 00 ELECTRICAL LABOR - MISC $25,600.00 $25,600.00 Totals $16,982,613.00 $4,811,664.03 $863,578.00 $997,786.41 $6,673,028.44 $10,309,584.56

For (Contract): Application Number: CHARLES CITY WATER RESOURCE RECOVERY FACILITY #12 Application Period: Application Date: 09/01/2020 - 09/30/2020 10/6/2020 A C D F B E Subtotal Amount G Stored Previously Incorporated in Work Bid Submittal No. (with Completed and Materials Remaining Date Placed Amount Stored Item Supplier Invoice No. Specification Section Storage Location Description of Materials or Equipment Stored Stored to Date Date (Month/ in Storage ($) into Storage Amount ($) this Month ($) Amount ($) No. No.) (D + E) Year) (D + E - F) (Month/Year) N/A 24042 40 05 67-0001-01 On-Site (QTY: 62) Trumbull Floor Type PRV Valves 10/2019 $12,152.00 $12,152.00 1/2020 $12,152.00 N/A RGIN02001855 40 05 71-0001-03 On-Site (QTY: 2) RW Gate MUD Valves 12/2019 $6,384.00 $6,384.00 $6,384.00 N/A 7921085-00 014210-5010-0001-01 On-Site (QTY: 640) 16" Water Main 12/2019 $34,320.00 $34,320.00 6/2020 $34,320.00 N/A 7920796-00 40 05 00-0005-00 On-Site 4" & 6" Drain Piping 12/2019 $7,434.20 $7,434.20 1/2020 $2,626.30 $4,807.90 N/A 7920796-01 40 05 00-0005-00 On-Site 4" & 6" Drain Piping 12/2019 $201.31 $201.31 $201.31 N/A 7920796-00 40 05 00-0005-00 On-Site 16" Water Main 12/2019 $4,037.87 $4,037.87 1/2020 $4,037.87 N/A 7920796-01 40 05 00-0005-00 On-Site 16" Water Main 12/2019 $5,035.50 $5,035.50 6/2020 $5,035.50 N/A 7920796-03 40 05 00-0005-00 On-Site 4" & 6" Drain Piping 1/2020 $133.43 $133.43 $133.43 N/A 7924675-00 40 05 00-0005-00 On-Site 4" & 6" Drain Piping 1/2020 $245.43 $245.43 $245.43 N/A 7930294-00 40 05 00-0007-00 On-Site Reed Bed Piping 1/2020 $814.96 $814.96 $814.96 N/A 7930165-00 40 05 00-0009-00 On-Site 20" FEQ Piping 1/2020 $2,350.60 $2,350.60 7/2020 $1,147.38 $1,203.22 N/A 7929289-01 40 05 00-0007-00 On-Site Reed Bed Piping 1/2020 $15,530.01 $15,530.01 7/2020 $15,530.01 N/A 7930165-01 40 05 00-0009-00 On-Site 20" FEQ Piping 1/2020 $1,178.36 $1,178.36 9/2020 $1,178.36 N/A 7929289-00 40 05 00-0007-00 On-Site Reed Bed Piping 1/2020 $19,168.60 $19,168.60 7/2020 $6,575.12 $12,593.48 40 05 00-0008-01 N/A 7929558-00 40 05 00-0009-00 On-Site 20" FEQ Piping 1/2020 $19,234.78 $19,234.78 9/2020 $19,234.78 N/A 7931021-00 40 05 00-0008-01 On-Site Reed Bed Piping 1/2020 $24,434.60 $24,434.60 9/2020 $10,776.89 $13,657.71 N/A 7921085-01 40 05 00-0005-00 On-Site 16" Water Main 1/2020 $20,377.50 $20,377.50 6/2020 $20,377.50 N/A 7929209-01 40 05 00-0005-00 On-Site 4" & 6" Drain Piping 1/2020 $588.00 $588.00 $588.00 N/A 7929209-02 40 05 00-0005-00 On-Site 16" Water Main 2/2020 $883.05 $883.05 6/2020 $883.05 N/A 7929558-01 40 05 00-0009-00 On-Site 20" FEQ Piping 2/2020 $19,234.78 $19,234.78 9/2020 $2,343.90 $16,890.88 N/A 7932578-00 40 05 00-0005-00 On-Site 6" Water Pipe 2/2020 $144.00 $144.00 $144.00 N/A 7920796-04 40 05 00-0005-00 On-Site 4" & 6" Drain Piping 2/2020 $5,098.13 $5,098.13 $5,098.13 N/A 7932578-01 014210-5020-02-01 On-Site Waterous Hydrant 2/2020 $2,676.47 $2,676.47 $2,676.47 N/A 7937402-00 40 05 00-0009-00 On-Site 20" FEQ Piping 2/2020 $14,667.64 $14,667.64 9/2020 $3,883.65 $10,783.99 N/A 7929558-02 40 05 00-0009-00 On-Site 20" FEQ Piping 2/2020 $11,949.00 $11,949.00 $11,949.00 N/A 00068925.1 08 31 10-0001-01 On-Site Access Hatch & Basket 2/2020 $2,403.43 $2,403.43 $2,403.43 N/A 13791356-00 03 30 00-0004-01 On-Site Oxidation Ditch Slab Rebar 2/2020 $14,904.00 $14,904.00 5/2020 $14,904.00 N/A 7936359-00 40 05 00-0009-00 On-Site 20" FEQ Piping 3/2020 $2,276.00 $2,276.00 7/2020 $2,276.00 N/A 7929558-02 40 05 00-0009-00 On-Site 20" FEQ Piping 3/2020 $11,949.00 $11,949.00 7/2020 $11,949.00 N/A 7946852-00 40 05 00-0013-00 On-Site 4" WAS FM Pipe & Fittings 3/2020 $4,157.13 $4,157.13 $4,157.13 N/A 7937402-01 40 05 00-0009-00 On-Site 20" FEQ Piping 3/2020 $1,472.95 $1,472.95 9/2020 $589.18 $883.77 N/A 7946952-00 46 73 70-0005-01 On-Site 6" Reed Bed Biosolids Pipe & Fittings 3/2020 $22,048.32 $22,048.32 9/2020 $2,322.00 $19,726.32 N/A 7946546-00 40 05 00-0014-00 On-Site 14" RAS FM Fittings 3/2020 $7,591.21 $7,591.21 $7,591.21 N/A 3377894-00 014210-4020-0001-01 On-Site RCP & FES Storm Piping 3/2020 $6,811.36 $6,811.36 6/2020 $4,967.60 $1,843.76 N/A 7936359-01 400500-0006-02 On-Site 24" SI Piping 3/2020 $8,888.00 $8,888.00 $8,888.00 N/A 7936359-01 400500-16-01 On-Site 20" FCI Piping 3/2020 $34,709.00 $34,709.00 6/2020 $29,019.00 $5,690.00 N/A 30593 05 53 13-0001-00 Breuer Metal SS Grating Embedded Angle 3/2020 $5,784.22 $5,784.22 9/2020 $5,784.22 N/A S8330977.001 26 05 19-0001-00 SEE Electric Building Wire & Cable 3/2020 $116,090.59 $116,090.59 $116,090.59 N/A S010975344.001 26 50 00-0001-00 SEE Electric Basic Electrical Materials 3/2020 $27,768.88 $27,768.88 $27,768.88 N/A 20--03-31-CharlesCit 31 05 19.16-0001-02 On-Site T-Lock Material 3/2020 $18,681.00 $18,681.00 8/2020 $16,813.00 $1,868.00 N/A 3377886-00 014210-4020-0001-01 On-Site RCP Storm Piping 4/2020 $7,722.58 $7,722.58 $7,722.58 N/A Pay App #5 03 41 00-0004-00 Midwest Precast Precast Concrete 4/2020 $173,934.00 $173,934.00 $173,934.00 N/A 7946952-01 46 73 70-0005-01 On Site 6" Reed Bed Biosolids Pipe & Fittings 6/2020 $3,470.13 $3,470.13 $3,470.13 N/A 7951405-00 40 05 00-0015-01 On Site 10" Air Line Piping 6/2020 $10,888.14 $10,888.14 $10,888.14 N/A 7960950-00 40 05 00-0018-01 On Site PLI Pipe/Fittings 6/2020 $23,486.43 $23,486.43 9/2020 $3,704.79 $19,781.64 N/A 7946546-01 40 05 00-0014-00 On-Site 14" RAS FM Harness 6/2020 $2,618.33 $2,618.33 $2,618.33 N/A 7937402-02 40 05 00-0009-00 On-Site 20" FEQ Harness 6/2020 $1,526.06 $1,526.06 $1,526.06 N/A 7947111-00 40 05 00-0008-01 On-Site Reed Bed Biosolid 3x8 6/2020 $9,198.00 $9,198.00 $9,198.00 N/A 7946952-02 40 05 00-0008-01 On-Site Reed Bed Biosolid 6x3 Tee 6/2020 $531.00 $531.00 $531.00 N/A 7951197-00 40 05 00-0016-01 On-Site FCI Piping 6/2020 $37,537.63 $37,537.63 6/2020 $18,683.23 $18,854.40 N/A 7950683-01 40 05 00-0006-02 On-Site SI Piping 6/2020 $12,497.25 $12,497.25 $12,497.25 N/A 7951405-01 40 05 00-0015-01 On-Site ALP 10" & 12" Gaskets 6/2020 $613.95 $613.95 $613.95 N/A 7950683-00 40 05 00-0006-02 On-Site SI Piping 6/2020 $8,217.94 $8,217.94 $8,217.94 N/A 7947582-00 40 05 00-0012-01 On-Site FCI Wall Sleeves 6/2020 $4,644.31 $4,644.31 $4,644.31 N/A 7947582-00 40 05 00-0012-01 On-Site SI Wall Sleeves 6/2020 $23,596.70 $23,596.70 $23,596.70 N/A 7947582-00 40 05 00-0012-01 On-Site RAS Wall Sleeves 6/2020 $2,034.64 $2,034.64 $2,034.64 N/A 7952991-00 40 05 00-0008-01 On-Site Reed Bed Biosolids Under Piping 6/2020 $10,654.00 $10,654.00 9/2020 $425.60 $10,228.40

N/A SIN-002048, SIN-001783 46 23 23-0001-01 Hydro Int. Free Vortex Grit System 9/2020 $101,421.30 $101,421.30 $101,421.30 N/A 81279 46 51 21-0001-01, 46 Vessco Course and Fine Bubble Aeration Equipment 9/2020 $66,151.00 $66,151.00 9/2020 $6,119.79 $60,031.21 51 30-0001-02

Totals $1,046,864.83 $219,621.30 $1,266,486.13 $268,699.72 $997,786.41

RESOLUTION APPROVING PAY ESTIMATE #12 FOR WATER RESOURCE RECOVERY FACILITY PROJECT

WHEREAS, the City of Charles City, Iowa has previously approved a contract with Portzen Construction for the water resource recovery facility project, and

WHEREAS, Portzen has submitted pay estimate #12 for this project for $942,047.48, and,

WHEREAS, Fox Engineering has reviewed this pay estimate and is recommending payment of the amount,

NOW, THEREFORE BE IT RESOLVED, by the City Council of Charles City, Iowa, meeting in regular session on this 19th day of October, 2020, that pay estimate #12 submitted by Portzen Construction in the amount of $942,047.48 for the water resource recovery facility project is hereby approved for payment.

COUNCIL MEMBER moved for the adoption of the foregoing resolution;

COUNCIL MEMBER seconded the motion to adopt, and on roll call the voting was as follows:

AYES:

NAYES:

Passed and approved this 19th day of October, 2020.

______Dean Andrews, Mayor Attest:

______Trudy O’Donnell, City Clerk

MEETING DATE: 10/19/2020 ITEM:

AGENDA ITEM SUMMARY

Subject: Architectural Services Contract for Electrical Upgrades at North Cedar Terrace.

Recommendation: Consideration of approval of agreement with Skott and Anderson for project design and management for electrical upgrades.

Background Summary: The Housing Department is planning an upgrade to the electrical service at North Cedar Terrace. Request for Proposals were sent out to several area architectural/engineering firms to prepare specifications, bidding documents, and assist with procurement and project administration. They will be required to consult with an electrical engineering firm during the design phase and project administration.

The following proposals were received:

Atura Architecture $34,500 Skott and Anderson Architects $23,500 KCL Engineering $19,500

The Housing Department has worked with two of the firms and have good working relationships. The plan is to do the design work over the winter, go out for bid in the spring with a completion date by fall of 2021. Most of the project will be funded through the 2021 Capital Fund Grant. Depending on the cost, it may be necessary to utilize some program reserves.

The Housing Department met on October 15th and are recommending acceptance of the proposal from Skott and Anderson Architects. Even thought they are not the lowest, they prepared the specifications and managed the same project at South Cedar Terrace and the project went well without any major issues.

Heidi Nielsen will be attending to answer any questions. RESOLUTION NO. 176-20

RESOLUTION APPROVING ARCHITECTURAL SERVICES AGREEMENT FOR ELECTRICAL UPGRADES AT NORTH CEDAR TERRACE, CHARLES CITY, IOWA

WHEREAS, the public housing department is in need of upgrading the electrical services at North Cedar Terrace, and

WHEREAS, the City Council of the City of Charles City, Iowa requires professional architectural services for the above mentioned project, and

WHEREAS, the housing board has reviewed proposals and is recommending Skott and Anderson Architects for this project for $23,500 and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charles City, Iowa, meeting in regular session on the 19th day of October, 2020, that the Architectural Services Agreement between the City of Charles City and Skott and Anderson Architects be approved.

COUNCIL MEMBER moved the adoption of the foregoing Resolution;

COUNCIL MEMBER seconded the motion to adopt, and on roll call the voting was as follows:

AYES:

NAYS:

Passed and approved this 19th day of October, 2020.

Dean Andrews, Mayor Attest:

Trudy O'Donnell, City Clerk MEETING DATE: 10/19/2020 ITEM:

AGENDA ITEM SUMMARY

Subject: Topographical and Boundary Surveys at North Cedar Terrace.

Recommendation: Consideration of approval of agreement for surveys for North Cedar Terrace.

Background Summary:

Part of the planned electrical upgrade project requires boring or trenching the electrical service primary loop and secondaries to each building, which requires location of the underground utilities. According to the electrical engineer, the contractors also need to know the topography/elevations to establish the depths of their borings if necessary. Because the site plans do not accurately reflect the location of some of the underground utilities, the survey can be utilized on future projects.

Ed Wineinger, from Skott & Anderson has prepared a Request for Proposal (RFP) with the scope and requirements of the survey. The scope includes the requirement for a boundary survey with a Plat of Survey recorded with the County Recorder.

There is money budgeted in the 2020 Capital Fund for architectural and engineering fees to cover the cost of the survey.

HRS submitted a proposal for $14,500 ($12,000 for the topographical survey and $2,500 for the boundary survey) and CGA submitted a proposal for $19,500. Ed Wineinger has recommended acceptance of the proposal from HRS and the City has worked with them before and have a good working relationship with them. The Housing Board met on October 15th and are also requesting acceptance of the proposal from HRS for $14,500

Heidi Nielsen will be attending to answer any questions. RESOLUTION NO. 177-20

RESOLUnON APPROVING AGREEMENT WITH HRS FOR TOPOGRAPHICAL SURVEY AT NORTH CEDAR TERRACE

WHEREAS, the housing authority has planned an electrical upgrade project to be done at North Cedar Terrace, and;

WHEREAS, it is necessary to do a topographical survey of this area to help determine the depths of borings, if needed, and to locate underground utilities and;

WHEREAS, they have agreed to perform the services as outlined in the scope of services provided for a not to exceed amount of $12,000.00.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charles City, Iowa, meeting in regular session on the 19th day of October, 2020, that the services of HRS be retained for a topographical survey of North Cedar Terrace.

COUNCIL MEMBER moved the adoption of the foregoing Resolution;

COUNCIL MEMBER seconded the motion to adopt, and on roll call the voting was as follows:

AYES:

NAYS:

Passed and approved this 19th day of October, 2020.

Dean Andrews, Mayor Attest:

Trudy O'Donnell, City Clerk HRS, LLC / Herold-Reicks-Surveying www.hrsurvevinq.com

1 o East Main Street 2206 East Bremer Avenue 805 Buddy Holly Place New Hampton IA 50659 Waverly IA 50677 Clear Lake IA 50428 Phone: 641-394-2725 Phone:319-483-5187 Phone:641-231-8092 Fax: 641-394-2178 Fax: 319·483-5229 Fax:641-231-8124

October 8, 2020

To: Charles City Housing and Redevelopment Authority Attn: Heidi Nielsen, Executive Director Charles City, IA

Re: Topographic Survey Proposal - North Cedar Terrace, Charles City, IA

Heidi-

HRS would like to thank you for the opportunity to provide a proposal for survey services.

Per email and attachments received on October 7, 2020, HRS proposes the following scope of services:

1.) Field survey compliant with Topographic Survey Requirements provided per RFP. 2.) Limits of the survey are to the centerline of adjacent streets In all 4 directions. 3.) CAD drafting and submittal compliant with provided RFP. 4.) Does not include legal boundary retracement survey. (See below for separate quote) 5.) Project completion within 60 calendar days after notice to proceed.

Fees: Based on our standard fee schedule, (See attached} wlth a net-to-exceed amount of $12,000,00 .. Includes 8 trlps to the site.

Fees include all labor, material, mileage, etc. to complete the project.

If additional survey is required beyond the scope listed above, the services shall be charged on a time and material basis for the work performed at our standard fee schedule. {See attached)

Legal Boundary Survey: Perform a legal boundary survey compliant with the State Code of Iowa. Includes a Professional Land Surveyor responsibly in charge and recording a Retracement Plat of Survey with the County Recorder. Fee: lump Sum of $3,500.00, $2,500.00 if performed in conjunction with awarded topographic survey proposal.

Please call our office or my cell phone (563-880-4888) if you have any questions or comments concerning this proposal.

Respectfully,

K,-i-t,4 'D. ~e-i:d~. P,I.. > Kirk D. Reicks, PLS

All Contracts should be addressed &. sent to: HRS, LLC Approved By: _ 10 East Main Street New Hampton, IA 50659 Signature & Date: _ Phone 641-394-2725 Fax 641-394-2178 P.O.# (if applicable) _ ORDINANCE NO. 1147 AN ORDINANCE AMENDING THE CHARLES CITY CODE OF ORDINANCES CHAPTER 1, SECTION 1.14 – STANDARD PENALTY, BY AMENDING THE PROVISIONS PERTAINING TO THE STANDARD PENALTY FOR VIOLATIONS BE IT ENACTED by the City Council of the City of Charles City, Iowa: SECTION 1. Amended Section. SECTION 1.14 – STANDARD PENALTY is hereby amended to read as follows: 1.14 STANDARD PENALTY. Unless another penalty is expressly provided by this Code of Ordinances for violation of any particular provision, section or chapter, any person failing to perform a duty required by this Code of Ordinances or otherwise violating any provision of this Code of Ordinances or any rule or regulation adopted herein by reference shall, upon conviction, be subject to a fine of at least one hundred and five dollars ($105.00) but not to exceed eight hundred and fifty-five dollars ($855.00). Said violator will not be subject to the penalty of imprisonment. (Code of Iowa, Sec. 364.3[2] and 903.1[1a]) SECTION 2. Repealer. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. Severability. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 4. When Effective. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law. Passed by the City Council on this ______day of ______, 2020.

Approved this ____ day of ______, 2020. ______Dean Andrews, Mayor ATTEST:

______Trudy O’Donnell, City Clerk As certified, the foregoing was published as Ordinance No. ______on the _____ day of ______, 2020. ______City Clerk

1 ORDINANCE NO. 1148 AN ORDINANCE AMENDING THE CHARLES CITY CODE OF ORDINANCES CHAPTER 55, SECTION 55.02, BY AMENDING THE PROVISIONS PERTAINING TO ANIMAL NEGLECT BE IT ENACTED by the City Council of the City of Charles City, Iowa: SECTION 1. Amended Section. SECTION 55.02 – ANIMAL NEGLECT is hereby amended to read as follows: 55.02 ANIMAL NEGLECT. It is unlawful for a person who owns or has custody of an animal and confines that animal to fail to provide the animal with any of the following conditions for the animal’s welfare: (Code of Iowa, Sec. 717B.3) 1. Access to food in an amount and quality reasonably sufficient to satisfy the animal’s basic nutrition level to the extent that the animal’s health or life is endangered.

2. Access to a supply of potable water in an amount reasonably sufficient to satisfy the animal’s basic nutrition level to the extent that the animal’s health or life is endangered. Access to snow or ice does not satisfy this requirement.

3. Sanitary conditions free from excessive animal waste or the overcrowding of animals to the extent that the animal's health or life is endangered.

4. Ventilated shelter reasonably sufficient to provide adequate protection from the elements and weather conditions suitable for the age, species, and physical condition of the animal so as to maintain the animal in a state of good health to the extent that the animal's health or life is endangered. The shelter must protect the animal from wind, rain, snow, or sun and have adequate bedding to provide reasonable protection against cold and dampness. A shelter may include a residence, garage, barn, shed, or doghouse.

5. Grooming, to the extent it is reasonably necessary to prevent adverse health effects or suffering.

6. Veterinary care deemed necessary by a reasonably prudent person to relieve an animal's distress from any of the following:

A. A condition caused by failing to provide for the animal's welfare as described in this subsection.

B. An injury or illness suffered by the animal causing the animal to suffer prolonged pain and suffering.

1 SECTION 2. Repealer. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. Severability. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 4. When Effective. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law. Passed by the City Council on this ______day of ______, 2020.

Approved this ____ day of ______, 2020. ______Dean Andrews, Mayor ATTEST:

______Trudy O’Donnell, City Clerk As certified, the foregoing was published as Ordinance No. ______on the _____ day of ______, 2020. ______City Clerk

2 MEETING DATE: 10/19/20 ITEM: 10G

AGENDA ITEM SUMMARY

Subject: Lease with CC Arts Council for the Carnegie building

Background Summary:

The lease with the CC Arts Council for the Carnegie building is set to expire December 2020. I have contacted Emily at the Center to inform her of this and she was to discuss it with the board. They do not want to make any changes to the current lease, so I have just changed the dates. This is a three year lease.

CITY OF CHARLES CITY

I RESOLUTION NO. 178-20

RESOLUTION APPROVING LEASE AGREEMENT BETWEEN THE CITY OF CHARLES CITY AND THE CHARLES CITY ARTS COUNCIL FOR THE USE OF THE CARNEGIE BUILDING

WHEREAS, the City Council of the City of Charles City, Iowa, is desirous of renewing the lease for the City-owned Carnegie Building to the Charles City Arts Council for a 3 year period for continued use to provide for art exhibits, musical events and other cultural events, and

WHEREAS, the proposed lease outlines use of term, use of premises, repairs, maintenance and insurance, additions, early termination of lease, indemnification, assignment and subleasing of the property;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charles City, Iowa, meeting in regular session on this 19th day of October, 2020 that the lease agreement between the City of Charles City and the Charles City Arts Council for the use of the Carnegie Building is hereby approved.

COUNCIL MEMBER moved the adoption of the foregoing Resolution;

COUNCIL MEMBER seconded the motion to adopt, and on roll call the voting was as follows:

AYES

NAYS:

Passed and approved this 19th day of October, 2020.

Dean Andrews, Mayor Attest:

Trudy O'Donnell, City Clerk LEASE

WHEREAS, the City of Charles City, Iowa, hereinafter referred to as "Landlord," owns the historic Carnegie Library Building at 301 Jackson Street; and

WHEREAS, the Charles City Arts Council, hereinafter referred to as "Tenant," has been occupying this building and utilizing it to provide art exhibits and events for the benefit of the community; and

WHEREAS, the lease agreement under which the Tenant previously occupied this facility has now terminated and it is the desire of the Landlord and the Tenant to continue with the use of the building by the Tenant for the purpose of providing and promoting artistic events and activities within the community, and to this end are entering into a new lease agreement to facilitate this continuing relationship.

NOW, THEREFORE, IN CONSIDERATION OF THE PROMISES AND MUTUAL COVENANTS HEREINAFTER SET FORTH, THE PARTIES AGREE AS FOLLOWS:

1. TERM OF LEASE

Subject to early termination of this lease as provided in paragraph 5, the Landlord hereby leases to the Tenant for a period of three (3) years, commencing on the date of this Lease, the following described real estate:

All of Lots Three and Four (3 & 4), Block Eight (8), St. Charles, now incorporated as the City of Charles City, Floyd County, Iowa, Except the Northwesterly 49.5 (NWly 49.5) feet thereof.

2. USE OF PREMISES

The Tenant shall utilize this property for art exhibits, musical events, and other artistic activities for the benefit of the community, and may use the premises for administrative functions such as board meetings, membership meetings, or other activities related to the Tenant's operations. The Tenant may also allow other community groups to use the facility for meetings and events to the extent that such use is occasional and does not interfere with the Tenant's use of the premises for promotion of the arts. The Tenant shall comply with all federal and state laws and local ordinances and shall not engage in discriminatory activities based on age, religion, race or gender.

3. REPAIRS, MAINTENANCE AND INSURANCE

The Tenant shall maintain the interior of the facility, the air conditioning system, heating system, electrical system, plumbing system, and building structure, except for major structural repairs, which shall be the responsibility of the Landlord. For the purpose of this agreement, "major structural repair" is defined as any repair to the building or fixtures costing in excess of $10,000.00. If the Tenant identifies a needed repair which it believes to be the responsibility of - 2 -

the Landlord, it shall notify the Landlord in writing of the needed repair. Within sixty ( 60) days after receiving this notice, the Landlord shall inspect the building and respond to the Tenant either acknowledging the need for the repair and the responsibility of the Landlord to make this repair, or disputing the need for the repair or the Landlord's responsibility to make the repair, and giving the reasons for its conclusions. The determination of the City on this issue shall be binding on both parties. If the Landlord acknowledges its responsibility for the repair, the repair shall be completed within 24 months from and after the date of its acknowledgment, and the Landlord shall further take such reasonable temporary measures as necessary to protect the property pending the completion of the major repairs. The Tenant shall maintain the lawn and landscaping and conduct snow removal on the sidewalks and entrances to the building. Tenant shall carry liability insurance with limits of not less than One Million Dollars ($1,000,000.00), and Tenant shall insure the contents of the building against casualty losses. The Landlord shall perform snow removal on the sidewalks ( except those sidewalks leading into the facility and the stairway in front of the facility) at such times as Landlord removes snow from the walkways in Central Park, and Landlord will similarly mow that portion of the lawn which can be done with its large mower at such times as it mows the grass in Central Park. Landlord shall provide property casualty insurance for the building structure.

4. ADDITIONS

The Tenant agrees that no new buildings shall be built, nor structural changes of any type, or improvements made to said structure presently located on the above-described real estate, without the prior written consent of the Landlord. Any improvements made upon the above-described real estate and any additions made to the facility by the Tenant or Landlord shall remain the property of the Landlord at the termination of the lease.

5. EARLY TERMINATION OF LEASE

Either party shall have the right to terminate this lease by giving 180 days' prior written notice to the other party. The City may also terminate this lease in the event of substantial damage to or destruction of the premises which the City chooses not to repair, or, upon the Tenant's failure to cure any default (failure to perform any obligation under lease terms) within thirty (30) days after receiving notice of the described default.

6. INDEMNIFICATION

The Tenant shall hold the Landlord harmless from and indemnify the Landlord for all claims asserted against the Landlord arising from Tenant's use of the leased premises, and which indemnification shall include all costs incurred by the Landlord in defending against such claims.

7. ASSIGNMENT AND SUBLEASING

Because this lease is given by Landlord to Tenant without actual monetary consideration but in consideration of the unique benefits that the Tenant can provide to the cultural environment of the City of Charles City, the Tenant shall not assign its interest in this lease to - 3 - any other person or entity or sublease the premises or any portion thereof to any other person or entity, without the prior written consent of the Landlord.

8. ENTIRE AGREEMENT

This Lease shall embody the entire agreement between the parties.

Executed this 19th day of October, 2020.

CITY OF CHARLES CITY CHARLES CITY ARTS COUNCIL

By _ By _ Mayor

Attest ------City Clerk

MEETING DATE: 10/19/2020 ITEM: 10 I

______

AGENDA ITEM SUMMARY

Subject: Consider motion to accept the Planning and Zoning Commission’s recommendation to deny Michael and Colette Hall’s request to rezone property ______Recommendation: Approve motion to accept recommendation by the Planning and Zoning Commission ______

Background Summary:

Michael and Colette Hall own property located at 1002 Eighth Avenue. This two (2) acre parcel is located south of Eighth Avenue and north of the extension of Sixth Avenue and east of the properties in the 600 and 700 blocks of J Street and is currently zoned General Residence District (R-2). The Halls are requesting the parcel’s zoning be changed to Light Manufacturing District (M-1).

Two (2) storage buildings are currently located on the property and have been for many years. The storage buildings predate the City’s zoning ordinance. Mr. Hall wants to construct additional storage buildings and this use is not permitted in the R-2 zoning district.

The Halls submitted a petition to rezone the property to the City’s Planning and Zoning Commission (P & Z). The P & Z first discussed this request on September 8th and held a public hearing on October 5th, 2020. Based on permitted uses allowed in a M-1 zoning district and their incompatibility adjacent to residential, comments received from surrounding property owners, and the current process to rewrite of the zoning ordinance, the P & Z unanimously voted to recommend that the City Council deny the rezoning request.

During the process to rezone property the City Council and P & Z should not review and consider specific uses and/or site plans proposed for an area. Instead, the focus of discussion and consideration should be based on the permitted and special uses allowed in the zoning district under consideration. The P & Z should answer the question if the proposed uses are the highest and best use for the subject property. There are 41 permitted uses and 6 special uses allowed in a M-1 zoning district. A list of these uses is attached for your review.

We recommend the Council approve the motion and accept the P&Z’s recommendation to deny the zoning request.

CITY OF CHARLES CITY

Michael and Colette Hall Rezoning Request 2020

SECTION xvm

['' ! M-1 LIGHT MANUFACTURING DISTRICT r A. STATEMENT OF INTENT

The M-1 light Manufacturing District is intended and designed to provide flexibility in the location of certain manufacturing, industrial, and warehousing uses while maintaining protection for nearby non-industrial districts. The M-1 District is characterized by lots with landscaped grounds, provisions for off-street parking and loading spaces, structures · generally one or two stories in height, and exterior storage enclosed by fence or landscape buffer.

B. PRINCIPAL PERMITTED USES

Only the uses of structure or land listed in this section shall be permitted in the M-1 District.

1. Manufacturing and processing uses that are wholly contained within a building and create no offensive noise, dust, odor, vibration, or electrical interference.

) 2. Automobile, truck and trailer body repair.

3. Banks.

4. Beverage (non-alcoholic) processing and bottling.

5. Boat building and repair.

6. Building and material sales including lumber yards.

7. Cameras and other photographic equipment, except film.

8. Cartage and express establishments.

9. Ceramic products - such as pottery and small glazed tile.

10. Clubs and lodges.

11 . Contractors' offices.

12. Cosmetics and toiletries.

13. Dyeing and cleaning works.

18-1 r··: 14. Electrical appliances, equipment and supplies - small.

1".,.., , 15. Frozen food lockers. I 16. Fuel and ice sales. r. I 17. Garages, public and automobile parking lots. I

18. Greenhouses. f-- 19. leather products, fabricating only. l t 20. Medical laboratory supplies, equipment, furnishings and specialties. L .

21. Metal finishing.

22. Monument and ornamental stone works. I I J \ l 23. Motor vehicle and equipment sales and service.

24. Musical instruments manufacture.

25. Paper products, small - such as envelopes and stationery.

26. Pharmaceutical products - compounding only.

27. Plastic products, smal I.

28. Public utility and public service uses.

29. Publishing and printing.

30. Radio and television broadcasting stations.

31. Research laboratories.

32. Restaurants.

33. Seed processing.

34. Stone quarries.

35. Storage and warehouse establishments, except gasoline and other such l flammable materials. ~ 'i . 36. Manufacture of textiles.

• .. -;_. 18-2 37. Manufacture of toys. r•·· f [ 38. Vehicles and equipment such as farm implements, equipment and machinery, bicycles, etc, but not including motor vehicles - assembly.

39. Wholesale, general except gasoline and other such flammable materials.

40. Wood products.

41. Manufacture and/or sales of agricultural products.

The following uses shall not be located within 200 feet of the R-1 District.

1. Automobile service stations.

2. Feed and grain processing.

3. Food products - processing and combining, except fish.

4. fertilizer manufacture not to include organic materials, but chemicals processing permitted. ) 5. Ice - dry and natural - manufacturing and processing.

6. laundries.

7. Milk bottling and distributing stations.

8. Motor freight terminals.

9. Theatres., automobile drive-in only.

10. Prefabrication, assembly and storage of prefabricated houses.

C. SPECIAL USES

Special uses as authorized by the Board of Adjustment after a public hearing .

. 1. Adult entertainment business.

2. Airports.

3. Amusement and recreation enterprise including bowling alleys, skating rinks, tennis and racquet ball facilities and other similar types or uses.

18-3 f·""'· 4. Other similar manufacturing, fabricating, repairing or storing establishments unless prohibited by this Ordinance. r 5. Parks and playgrounds.

6. Wind generators.

The following uses shall not be located within 200 feet of the R-1 District. f- 1. Abattoirs.

2. Fuel oil, coal, gasoline and gas - sales and bulk storage.

3. Stadiums, auditoriums and armories.

4. Stockyards or slaughter of animals and fowls and processing.

D. PERMITTED ACCESSORY USES

1. Accessory uses of land or structures customarily incidental and subordinate to any of the above principal uses.

2. Dwelling for watchman or caretaker.

3. Employee cafeteria or other food concession in conjunction with permitted use.

E. BULK REGULATIONS

The following minimum requirements shall be observed subject to the modifications contained in this Ordinance.

1. Lot Area: No minimum requirement. 2. Lot Width: No minimum requirement. 3 Front Yard: 30 feet 4. Rear Yard: 30 feet. 5. Side Yard: 25 feet. 6. Maximum Height: 40 feet. 7. Number of Stories: 2 stories. 8. Total Floor Area Ratio: 0.7. 9. Off-Street Parking and Loading: Spaces for off-street parking and loading shall be provided in accordance with the provisions of Section XXII. .

18-4