PRESIDENT’S OPEN ENTRY MiArchivists.Wordpress.com COLUMN SCANNING PAGE 3 PAGE 17 OPEN ENTRY

Holland Yesterday — Eighth Street, 1910. (Courtesy of Myron Van Ark via the Joint Archives of Holland.) Visit Holland Today! Attend MAA’s Annual Meeting June 11 & 12. (See pages 14-15.)

NEWS FROM YOUR MAA ANNUAL MICHIGAN MICHIGAN MAA BOARD MEETING PREVIEW HISTORY DAY COLLECTIONS PAGE 11 PAGE 14 PAGE 19 PAGE 22 SPRING 2015 OPEN ENTRY VOLUME 43 NUMBER 1

OPEN ENTRY mailing address: c/o Susan Panak, MAA Treasurer Hugh and Edna White Library Spring Arbor University 106 E. Main Street Spring Arbor, MI 49283

OPEN ENTRY is the newsletter of the Michigan Archival Association Editor, Rebecca Bizonet Contributing Editor, Carol Vandenberg Assistant Editor, Christiane Evaskis-Garrett Production Editor, Cynthia Read Miller

Direct submissions to [email protected] by the deadlines: September 15 for Fall 2015 issue January 31 for Spring 2016 issue

MAA Board Members, Spring 2015

Officers Members-at-Large

Christiane Evaskis-Garrett (2014-2015) Melinda McMartin Isler Assistant Editor, Open Entry President (2014-2016) ProQuest University Archives, Ferris State University, 789 E. Eisenhower Parkway, Ann Arbor, MI 48108 Alumni 101 (734) 707-2072 [email protected] 410 Oak Street, Big Rapids, MI 49307 (231) 591-3731 [email protected] Carol Vandenberg (2012-2015) Contributing Editor, Open Entry Rebecca Bizonet Madonna University Library Vice President/President-Elect (2014-2016) 36600 Schoolcraft Road, Livonia, MI 48150 and Editor, Open Entry (734) 432-5691 [email protected] [email protected] Sarah Roberts (2013-2016) Stefanie Caloia University Archives & Historical Collections, Michigan Secretary (2014-2015) State University, Conrad Hall Walter P. Reuther Library, Wayne State University 888 Wilson Road, Room 101, East Lansing, 5401 Cass Avenue, Detroit, MI 48202 MI 48824 (313) 577-0226 [email protected] (517) 884-6440 [email protected] Susan Panak Nicole Garrett Smeltekop (2013-2016) Treasurer (2013-2015) Michigan State University Libraries Hugh and Edna White Library, Spring Arbor University 366 W. Circle Drive, Room W108C, East Lansing, 106 E. Main Street, Spring Arbor, MI 49283 MI 48824 (517) 750-6434 [email protected] (517) 884-0818 [email protected] Kristen Chinery Karen Jania (2014-2017) Conference Coordinator (2014-2015) Bentley Historical Library, University of Michigan Walter P. Reuther Library, Wayne State University 1150 Beal Avenue, Ann Arbor, MI 48109-2113 5401 Cass Avenue, Detroit, MI 48202 (734) 764-3482 [email protected] (313) 577-8377 [email protected] Casey Westerman (2014-2017) MAA Web and Communications Coordinator Walter P. Reuther Library, Wayne State University 5401 Cass Avenue, Detroit, MI 48202 (313) 577-4025 [email protected]

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President's Column

Greetings!

Editor's note: In this issue, our President recounts some recent and ongoing challenges raised by audiovisual formats at her university and how she is working collaboratively with campus stakeholders and audiovisual production experts to access and preserve the materials, both analog and digital. Melinda's story probably "rings a few bells" with many of us facing similar scenarios. How are you dealing with audiovisual materials in your collections? Are you "stepping outside of the stacks" and partnering with others to do so?

Recently, I was given a box by the son of a deceased faculty member who had spent some time as a member of our Radio Engineering and Broadcasting program. This program has evolved into our Television and Melinda McMartin Isler, Digital Media Production program. In this box were 10 snapshots of early June 2014. activities of the program. I was especially happy because the timing of this donation could not have been better.

We had an outstanding request from the coordinator of the current program for any images we could find for a history documentary that they are unveiling this April as part of their 40th anniversary celebrations. Even in our well-documented decades of the 1970s and 1980s, no images exist from the university photographer’s collection. We had found a few shots in some yearbooks, but not nearly as many as we had hoped. My coworker in the archives, who was actually a student in the program, explained to me why there were so few photos. Because the program was focused on the technology of moving images, they used moving image formats for promotion purposes and seldom bothered with static images. We did have a collection of 73 boxes from 1976 through 2005 of various broadcasts done as programs on the university cable station. Of course, they are only labeled by date and half of the labels have fallen off the containers. These are in ¾-inch and 1-inch tape. We do have two machines that the program had donated, so we could play them in the archives. We have no capacity to convert them to a digital format. What we agreed to do was to loan selected tapes back to the program for conversion in the hopes that they will yield useful clips for the documentary. And we received back both our original tape and the digital copy. The Television and Digital Media Production program were so pleased at what they were able to discover that we are now in conversations with them about using their equipment and students to convert more of the tapes to a digital format.

There is no question that a digital version is not automatically a better candidate for preservation. There are storage and standards issues. But many argue that the time for being able to even migrate some of these formats is no more than 15 years. The British Library has begun its "Save Our Sounds" project (http://www.bl.uk/projects/save-our-sounds), which begins with an audit of the existing sound recordings and plans for migration. As part of this project, they have already found a previously unknown Noel Coward recording and an 1890 recording of nurse Florence Nightingale. In the state of Michigan, the Bentley Historical Library has engaged in a similar large-scale project to preserve older

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formats of audiovisual materials. These formats are more at risk than TABLE OF CONTENTS paper. 2 Board Members, Spring 2015 The same week I had the program coordinator seeking access to the tapes, I received my annual transfer of images from the university 3 President’s Column photographer. As I migrated them from his portable hard drive to our 4 Calendar of Events 2015 servers, I noticed that while the terabyte size of the transfer was greater than before, the number of files was actually down about 15 percent. A 5 Committees quick review of the ingest showed that this was due to an increase in the Photograph Credits number of .mov video files included as part of the transfer. We have a 6 Coping with Complex Collections policy in place for still image preservation, including a standardized list of sustainable file formats, but we do not yet have such a policy for moving 8 Testing for Vinegar Syndrome at the image files. For the time being, we have chosen to just leave a large Bentley Historical Library portion of our digital video in their original formats, with the hopes that 10 Interviewed for the Signal / we can draw on our media services experts across campus to assist us Mid-Michigan Digital Practitioners with our access needs. But we are reaching the point where this 11 Board Members Portraits and News approach is no longer feasible. One of my goals for the year is to create and implement a realistic policy that addresses the preservation of • Scholarships and Grants for 2015 moving image formats in our archives. • Communications Update • Fall 2014 Fall Workshop Report • Call for Nominations I am actually encouraged by the fact that technology has always • Paper to Electronic for Annual changed, and while some things have gotten lost in the transfer process, Meeting Survey • Silent Auction for Annual Meeting it really isn’t the seismic shift that sometimes makes its way into the news as the “shift to the paperless office.” There has always been 14 Annual Meeting Time in Holland, technology, there has always been a migration-transfer process, and Michigan! archivists can use the many resources at hand to figure out a solution. 16 Metro Detroit Archivists League And it is also good to have on staff people with actual experience with Holds Pre-conference Symposium the formats, so they don’t break the machine or film — although in my 17 Scanning of Past Open Entry Issues case that is nothing more than an accidental bonus! and MAA Programs

19 Impressions from My First MAA Meeting: Gavin Strassel

19 Michigan History Day 2015

20 New Board Member Interview: Calendar of Events for Stephanie Caloia

Michigan Archivists 2015 21 News and Notes

• April 24 (Friday 10:00 a.m. to 1:00 p.m.) - Metro Detroit Archivists 22 Michigan Collections League (MEDAL) Spring 2015 Pre-conference Symposium (Walter P. • Archives of the Archdiocese of Reuther Library, Wayne State University).To RSVP, or for directions or Detroit • Central Upper Peninsula and parking instructions, please contact [email protected] Northern Michigan University • June 11-12 (Thursday-Friday) - MAA’s Annual Meeting (Holland, Archives • Detroit Public Library Michigan - Haworth Inn and Conference Center) http:// • Michigan State University, miarchivists.wordpress.com/ University Archives & Historical Collections • Summer or Fall - Mid-Michigan Digital Practitioners Meeting (Albion • The Henry Ford, Benson Ford College) http://archives.msu.edu/about/conferences.php? Research Center • Walter P. Reuther Library, Wayne about_conferences; please contact Ed Busch for information. State University • Fall - MAA’s Fall Workshop, topic to be determined (Historical Society of Michigan, 5815 Executive Drive, Lansing 48911) 29 Archives Blitz by the SAA Student Chapter, UM School of Information www.hsmichigan.org/programs/workshops/ 30 World War I Collections: Clarke Historical Library

33 Editor’s Note

34 Mystery Photo !4 SPRING 2015 OPEN ENTRY VOLUME 43 NUMBER 1

Photograph Credits

1 Courtesy of Myron Van Ark via the Joint Archives of Holland

3 Les Miller (Mr. Cynthia R. Miller) (detail)

6-7 Elise Reynolds

MAA Committees 8-9 Jakob Dopp

Annual Meeting Committee Nominations Committee: 11 Courtesy of Individual MAA Conference Coordinator and Chair: Chair: Board Members • Kristen Chinery, (313) 577-8377, • Rebecca Bizonet, [email protected] [email protected] 14 Top: Courtesy of Pure Michigan, michigan.org; Bottom: Courtesy Members Members: of Google Maps • Elizabeth Clemens • Megan Malone, • Nancy Richard [email protected] 15 Top: Amy Auscherman, • Geoffrey Reynolds • Gavin Strassel, Corporate Archivist at Herman Miller. Middle: Bexx Caswell- • Nicole Smeltekop [email protected] Olson, Special Collections Conservator at Michigan State Program Subcommittee: University. Bottom: Chair: Photographer, Bhaskar Ad Hoc Scholarship and Peddhapati • Nicole Smeltekop, (517) 884-0818, Grants Committee: [email protected] Chair: 17 Top: Photographer, Loisann and Members: Richard Ballema • Sarah Roberts, (517) 884-6440, • Hillary Gatlin, [email protected] [email protected] 18-19 Bottom: Casey Westerman, • Alexandra Orchard, Members: Walter P. Reuther Library of [email protected] • Richard Adler, [email protected] Labor and Urban Affairs, Wayne State University (details) • Karen Jania, [email protected] Local Arrangements Subcommittee: • Casey Westerman, 20 Karen Jania Chair: [email protected] • Geoffrey Reynolds, (616) 395-7798, 21 Courtesy of Bill Bowen [email protected] Members: 23-24 Detroit Public Library, Special • Pat Nanzer, [email protected] Collections • Meghan Courtney, [email protected] 25-26 From the collections of The Henry Ford, IDs 2012.30.4/ THF98358; 91.1.1769.62/ Auction Subcommittee: THF237913; P.833.74603.E/ Chair: THF118076; CC BY-NC-ND • Nancy Richard, (616) 331-8726, 27 Walter P. Reuther Library of [email protected] Labor and Urban Affairs, Wayne Members: State University • Pat Nanzer • Geoffrey Reynolds 29 Shae Rafferty

30-32 Clarke Historical Library, Central Michigan University

33 Karen Jania

34 Top: Courtesy of the Burton Get involved in MAA: Historical Collection, Detroit • Volunteer for a committee! Public Library (DPA5015). • Contact a committee chair or a board member today! Bottom: from the collections of The Henry Ford (ID P.B.25232 / THF116045)

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Coping with Complex Collections By Elise Reynolds, Project Archivist, Bentley Historical Library, University of Michigan

“More Product, Less Process” has become a byword for archival processing.1 But how does MPLP work when it comes to large, complex collections? Where do we even begin when there are hundreds of feet of records to handle? How do we make pro- cessing these collections manageable? My current processing project working with the University of Michigan’s Provost’s records has given me insight into these very questions.

The Provost and Executive Vice President for Academic Affairs oversees the academic and This box shows un-rehoused folders for the complex University of budgetary affairs of the University Michigan’s Provost’s records, following MPLP guidelines, February 2015. of Michigan. Given the scope of responsibilities of the office, it is hardly surprising that its records Provost’s office), Staff Files that the records were in multiple constitute one of the largest col- (records of key associate and locations, rather than grouped in lections at the Bentley Historical assistant vice presidents for one place like the Central files. Library. When I began working with academic affairs), and Supple- Furthermore, within each of these the collection in September 2013, mental Files (material on specific two subgroups were multiple the collection measured 824 linear topics to which a number of aca- series of records adding to the feet dating back to the creation of demic affairs staff contributed their complexity of the task. the office in 1961. The record efforts). The backlog materials group is a good example of annual would be classified into one of My strategy for managing the non- predictable transfers, and these these subgroups. The accessions Central Files records was to color- transfers had been accumulating reflected this arrangement to some code the remaining boxes. Rather for some time. My job was to degree as well. Central Files re- than rearrange 200 boxes on the process and add over 500 linear cords were received in yearly shelves in a more ordered way, I feet of materials in our backlog to transfers and were clearly labeled assigned each one a category: the already processed collection. as to their contents. They were supplemental files (blue), search also located together upon acces- files (red), staff files (no color), The first step in handling this sioning. The remaining materials Chief of Staff files (yellow), and collection was to break it into more needed to be categorized as either Senior Vice Provost files (green). manageable parts. The collection Staff Files or Supple-mental Files, The search files were a subseries was already arranged into three which was more difficult since of the supplemental files and subgroups, Central Files (the main some of the box labels didn’t followed the same processing and most complete set of records clearly indicate where the contents template, so I wanted to highlight documenting the activities of the might fall. Another difficulty was their presence. The last two

1 “More Product, Less Process: Pragmatically Revamping Traditional Processing Approaches to Deal with Late 20th- Century Collections,” by Mark A. Greene, University of Wyoming and Dennis Meissner, Minnesota Historical Society, American Archivist, Volume 68, Number 2 / Fall-Winter 2005, PDF - http://www.uiowa.edu/~c024120/Readings/Greene- Meissner.pdf

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categories fell under staff files each processing the first several years consisting of an extensive subset of files I developed an awareness of records requiring a slightly differ- of which folders needed more ent approach than the other staff attention. For example, “General records. The result of this color Counsel” and “Students” were coding was that I could walk likely to contain sensitive docu- through the different storage loca- ments; “Invitations” and “Peer tions and easily find records in the Institutions” usually extraneous category I was currently handling. materials that could be separated.

Once I had categorized the While MPLP can imply little or no records, I then broke them down time spent on weeding duplicates, into further groups as I worked in this instance it was worth the through each segment. Rather effort. Weeding of unnecessary than concentrating on all the staff content reduced the Central files records at once, I worked with by approximately sixty linear feet each staff member's records as a and has often resulted in a 50 separate group. The staff files percent reduction in volume of the could potentially be very staff files, translating into roughly duplicative of the Central files. 100 linear feet—valuable real es- Handling them as ‘mini-collections’ tate when space is a limiting factor. within the bigger subgroup allowed The key was to balance my efforts. me to focus on duplication Obvious duplicates were separat- between the Central files, rather ed, but a page-by-page compari- than duplication across all of the son was not undertaken. Even with staff files, which made MPLP this blend of MPLP while still pay- easier to apply. It also helped keep ing attention to content, I complet- appraisal within the context of the ed 200 linear feet in four months, person’s role, which clarified as well as seeing to other non- processing decisions. Provost records responsibilities.

The second major strategy in A third method that aided in efficiently processing the collection processing records was to draw on was application of MPLP. With the the experience of my colleagues. Central files, where I started This was especially important processing the collection, records when handling the Staff files. My were already arranged according supervisor had worked with the to an established order, starting Provost’s records and with the with academic year and then being Provost’s office, so he was familiar Top: The box fort around Elise Reynolds’ workspace; Middle: grouped alphabetically into topical with staff members and their roles. Boxes in progress; Bottom: files, Schools and Colleges files, He was then able to advise me on Completed and shelved materials at and chronological files. This meant how to appraise and process the the Bentley Library, February 2015. there was little need to arrange records for each staff member. materials. The folders were in good Another colleague had processed condition and well labeled, the search records for the reducing the need for re-housing. Provost’s office and was able to were already fairly organized, Most time in processing these give me a kind of template for making these strategies much records was spent in appraisal: which of the records to keep and easier to employ. Good records weeding obvious duplicates and which to separate. Their management at the donor end is out-of-scope materials and knowledge enabled me to do my always a great advantage to a handling restrictions. However, job in the best way possible. project. However, there are always because of the consistency in strategies that can make working organization of the records and in It must be stated that I was with large and complex collections naming conventions, after fortunate to deal with records that an easier, more efficient process.

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Testing for Vinegar Syndrome at the Bentley Historical Library By Jakob W. Dopp, Graduate Student Reference Assistant at the Bentley Historical Library and MSI Candidate at the University of Michigan School of Information

[Jakob Dopp is in his second semester at UMSI, where he is specializing in Archives and Records Management. He started volunteering at the Bentley Historical Library conservation lab in August 2013. This volunteer work ultimately led to a job offer in May 2014, and he continued to work in conservation over the course of the last summer, which is when he undertook the vinegar syndrome project detailed here. Since August 2014, Jakob has been working in the Bentley's reference department.]

This past summer while working for the Conservation and Jakob Dopp with quarantined motion picture film at the Bentley Historical Preservation Department of the Library, summer 2014. Bentley Historical Library, I was tasked with detecting the prevalence of vinegar syndrome is subject to chemical decay over evidence of especially pronounced amongst the archive’s film time. As the plastic base decays decay, and any film that displays collections stored in the “cold (usually because of exposure to this level of decomposition is not room.” The following essay excessive levels of moisture, heat long for this world. chronicles this experience in the and/or acidic gases), it releases hopes that it may be of some use acetic acid into the air, which in The devastating effects of vinegar to those in the future who are turn instigates further decay. Once syndrome, while impossible to charged with investigating the the state of decomposition reaches prevent outright, can be mitigated conditions of comparably sized a certain level, the chemical by 1) a proper storage location that film collections. reaction causing the decay takes into account temperature becomes an autocatalytic process, and humidity control, 2) proper Before delving into the process I meaning that it literally begins to storage canisters for each undertook to test the Bentley’s feed off itself and will continue to individual film that provide ample film, I will first briefly explain degrade at an exponential rate. A protection against light, moisture, vinegar syndrome. Vinegar sufficiently “infected” film will and pests, yet are not so tight so syndrome is a chemical reaction begin to reek of vinegar because of as to prevent the release of excess that can occur in safety film. the acetic acid fumes, and the film gas, and 3) regular and (Safety film made of cellulose will subsequently buckle as the comprehensive testing of your film acetate was first introduced as an plastic base shrinks and warps stock’s acidity levels. The Bentley alternative to highly flammable relative to the chemically stable Historical Library is blessed to nitrate motion picture film in 1948.) image-containing gelatin emulsion have a large cold storage room in The plastic base of safety film, attached to it. The appearance of the conservation lab that is an which in most instances is crystalline deposits and bubbles ideal environment for storing film. comprised of cellulose triacetate, on the gel emulsion surface are And yet even though the cold

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room’s humidity and temperature area where a strip has been placed Image Permanence Institute®, are monitored regularly and are (blue meaning little to no acid is a department of the Rochester kept as stable as possible, this present, yellow meaning extreme Institute of Technology's College cannot prevent some films that are amounts of acid present) and is the of Imaging Arts and Sciences, in stored there from eventually single most essential tool needed Rochester, New York. degrading. Film in the Bentley’s for accurately testing film. Mission statement: cold room is stored in a variety of The Image Permanence film canisters. The necessary materials and Institute® (IPI) is a recognized requirements for this project world leader in the development While testing the film collections I include: and deployment of sustainable began to notice that the more • Acid Detection Strips practices for the preservation of tightly fitting the canister, the more • A sizeable and well ventilated images and cultural property. IPI likely the film it was meant to be workspace accomplishes this through a protecting was severely • A designated area to quarantine balanced program of research, decomposed. Nearly without infected films education, products, and exception any canister that I had to • A dolly to shepherd films back services that meet the needs of pry open with brute force and forth between their storage individuals, companies, and (sometimes with the help of a location and the workspace institutions. screwdriver) contained a film that • A tool to help pry open difficult had long ago been devoured by canisters Areas of Research and Expertise: vinegar syndrome. If a canister is • Pen and paper to write down film • The nature of photographic too tightly sealed, it doesn’t allow properties, metadata, and test images and other forms of for any atmospheric exchange with strip results print media the surrounding environment. This • Access to proper library • Information and technical means that if the film inside begins databases to log the final results support for the archival and to decompose, the gas it produces • Protective equipment such as photographic conservation has nowhere to go. Because acetic plastic gloves and a breathable profession acid contributes to the very mask could also come in handy • Sustainable practices in chemical reaction in safety film that to prevent an adverse reaction to environmental management produces acetic acid, films stored repeated acetic acid exposure and preservation in tight canisters will begin to • The stability of imaging and degrade much faster than films I decided to break down the information media and digital stored in breathable canisters. testing process into three distinct print preservation That being said, the gas produced phases. Phase One consisted of • Development of ISO Standards by a dying film’s decomposition transporting stacks of film for imaging media and can diffuse into the canisters of canisters from the cold room to the preservation healthy films nearby if their cans workspace and placing an A-D Website: https:// are breathable, and this can Strip in each can before returning www.imagepermanenceinstitute. actually lead to the “infection” of them to their homes and noting the stable film. date that the strips had first been introduced (it took A-D Strips The invention of Acid Detection about a week to fully develop in Strips (A-D Strips) by the Image the cold room’s frigid conditions). I Permanence Institute® means made sure to keep precise notes that thankfully we need not resort on where I left off each day so as to manually sniffing each and every not to lose track of my progression film in our collections for traces of through the cold room. Phase Two a vinegar scent to try and locate meant doubling back to where I sources of decay. This product had first begun planting test strips comes in the form of small strips of and again shuttling each and every paper that change color from dark stack of film out to the workspace. blue, to green, to light green, to I then recorded by hand the color Quarantined motion picture film at the Bentley Historical Library, 2014 yellow depending on the level of of the A-D test strips alongside acidity present in the immediate their respective films' identifying

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features, as well as the date the that an A-D Strip was first sound recordings found in the BHL strips were first placed in their introduced as well as the resulting main stacks). Of the 3,195 films cans. Films with blue or dark green color of the test strip. Films that that were successfully tested, 159 test strips were returned to the found no corresponding match in were sufficiently decayed to cold room stacks. Those films with the BHL databases were recorded warrant their removal from the light green or yellow test strips in a separate Word document. stacks. I also came across 12 films were removed after recording their Beyond that, any decisions that had to be removed due to the necessary details and placed in the involving potential digitization of fact that their reels (and not the designated quarantine area. Phase infected films fell upon the film itself), composed of a Three required me to then match shoulders of senior archivists and substance called Tenite, were up the identifying features of the digital curation staff. decomposing. I hope that this brief films that I had written down in the report on my methods for testing previous phase with corresponding This project took me the better the Bentley Historical Library’s film entries on several digital databases part of four months to complete. stock for vinegar syndrome will of Bentley Historical Library film Overall, I managed to test and prove useful to anybody who may material. Once a definitive match record the results of 3,195 films someday be tasked with a similar was made for an entry, I entered found in the Bentley Historical undertaking. into the proper database the date Library cold room (along with some

Interviewed for The Signal By Ed Busch, Electronic Records Archivist, University Archives & Historical Collections,

On October 31, 2014, Erin Engle, Digital Archivist from the Library of Mid-Michigan Digital Congress National Digital Information Infrastructure and Preservation Practitioners (MMDP) held a Program, emailed me about being interviewed for The Signal blog on half-day workshop, “Deep Dive my experiences organizing and running the Mid-Michigan Digital in the Data Confluence," on Practitioners (MMDP) group and meeting. Needless to say, I was very March 26 before its spring excited. The interview was a sequel to a March interview with Kim meeting, on March 27, hosted Schroeder, a lecturer at the Wayne State University School of Library by the University of Michigan and Information Science, about her experiences planning and holding Library and the Bentley Regional Digital Preservation Practitioners (RDPP) events in Detroit. Historical Library in Ann Arbor. The MMDP meetings bring together a wide range of professionals This free event of, by, and for engaged in creating and curating digital collections in Mid-Michigan regional institutions interested and the surrounding region, including librarians, archivists, museum in digital stewardship, curation, curators, historians, and more. It formed in the summer of 2013 and and initiatives, included a great held its first meeting at Michigan State University that August. line up of speakers, events, and networking opportunities for The whole interview was conducted via email which made it easy to participants. To see if this is a get my story right in the space provided. Ms. Engle provided me some group you would like to know questions to work on, and then we went back and forth on edits. The more about, join the MMDP final version was posted on January 7, 2015, http://go.usa.gov/t47W. listserv, http://list.msu.edu/cgi- I wanted to make sure that when the story was posted to the blog it bin/wa?A0=MMDP. See also included all of the key players involved with MMDP. I wasn’t able to Twitter comments at get them all in but I did get most. One whom I want to mention now is #MidMichDP. If you have any Marian Matyn from the Clarke Library at Central Michigan University. questions, please contact Ed Her suggestion that we needed a group like this closer to Mid- Busch at [email protected], Michigan pushed me into getting things rolling. (517) 884-6438. The MMDP meets twice a year, generally March and August. If you’re interested in finding out more, visit http://archives.msu.edu/about/conferences.php?about_conferences and join our listserv http://list.msu.edu/ cgi-bin/wa?A0=MMDP. So, does getting posted on the Library of Congress blog make me famous? :)

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Roberts, Sarah - Member-at- Large

Meet Your MAA

Board Members for Evaskis- Garrett, Spring 2015 Christiane - Member-at- Large and Assistant Editor, Open Bizonet, Entry Smeltekop, Rebecca - Vice Nicole Garrett - President/ Member-at- President-Elect Large and Editor, Open Entry Isler, Melinda McMartin - President

Caloia, Stefanie - Secretary Vandenberg, Carol - Jania, Karen - Member-at- Member-at- Large and Large Contributing Editor, Open Entry

Chinery, Panak, Susan - Westerman, Kristen - Treasurer Casey - Conference Member-at- Coordinator Large and MAA Web and Communi- cations Coordinator

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News from Your Board of Directors Consult our website for more information on the Michigan Archival Association Board, go to http://miarchivists.wordpress.com/board/ or see page 2 for contact information.

Scholarships and Grants ment in the archival community. It happenings at the state and for 2015 is usually held at the Historical national level. All MAA members are welcome to subscribe to, and Society of Michigan in Lansing. send messages via, the MAA Marilyn McNitt Memorial Previous workshops have covered listserv. This email list is hosted by Scholarship “Oral History Projects,” “Grant Michigan State University. For Writing,” and “Fabricating Profes- subscription instructions see The Marilyn McNitt Memorial sional Exhibits on a Shoestring.” miarchivists.wordpress.com/links/. Scholarship funds a student to attend the Michigan Archival The MAA Ad Hoc Scholarship and Submitted by Casey Westerman, MAA Association Annual Meeting taking Grants Committee awards one Board Member-at-Large, Web and place this year in Holland, grant to attend this workshop. To Communications Coordinator, and Michigan, June 11-12, 2015. The apply, please send an email University Archivist of Wayne State scholarship covers lodging for two requesting the application form to University nights and conference registra- Sarah Roberts at tion. The recipient will also receive [email protected]. The deadline Fall 2014 Workshop a $200 stipend for travel costs for application is early fall. Check Report and a one-year membership to the MAA website this summer for MAA. The scholarship winner will details. Once again MAA co-sponsored be invited to write an article for the its Fall Workshop with the MAA newsletter, Open Entry, Submitted by Sarah Roberts, Chair, Historical Society of Michigan. about the conference experience. MAA Ad Hoc Scholarship and Grants The co-sponsorship allows MAA Committee, MAA Board Member-at- members to attend the The scholarship is open to Large, and Acquisitions Archivist, workshop at the Historical Michigan State University Archives graduate students in an archival Society of Michigan member and Historical Collections science program or related field. rate. The workshop, "Planning To apply, please submit a and Conducting Oral History completed application form and Communications Projects," was held November essay to Sarah Roberts at Update 7, 2014, in Lansing. Geneva [email protected]. The deadline Kebler Wiskermann conducted for applications is April 17, 2015. In addition to Open Entry, which is the workshop with 36 people published twice annually, the attending. Five MAA members Marilyn McNitt was an archivist Michigan Archival Association has attended, including Cheryl at the University of Michigan’s a number of additional communi- Chidester, who had been Bentley Historical Library for cations channels. Our website, at awarded the MAA grant to twenty-five years. Her commit- miarchivists.wordpress.com, is attend the workshop. Partici- ment to researchers and students updated regularly with announce- pants learned techniques for was an inspiration to fellow MAA ments and reports, and serves as conducting oral histories; members. The scholarship honors the repository of MAA's discussed equipment, publica- her years of dedication and newsletters and annual meeting tions, and resources available; service to MAA. programs. and addressed topics such as transcripts and release forms. Fall Workshop Grant MAA's Facebook page can be found at www.facebook.com/ Submitted by Sarah Roberts, MAA Each fall the Michigan Archival pages/Michigan-Archival- Board Member-at-Large and Association sponsors a workshop Association. Acquisitions Archivist, Michigan to promote professional develop- This page includes updates on State University Archives and Historical Collections MAA activities and other archival

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Paper to Electronic for take the time to comment. In our Call for Nominations MAA survey, there were several Annual Meeting Survey such questions. The survey results Elections for new Board members were shared with the MAA Program of the Michigan Archival This is the first year that Michigan Committee and the members of the Association will be held at the Archival Association (MAA) MAA Board. Reviewers of the survey MAA Business Meeting during this supported an electronic evaluation were pleased with the large number year’s MAA Annual Meeting in of our Annual Meeting. The survey of response from participants. This Holland, Michigan, June 11 and was the same paper survey used information will be used to better 12, 2015. We will vote on the in the past; however, this time it target the needs and interests of following Board positions: was emailed to participants after MAA members and supporters. the annual conference and • Secretary (two-year term) meeting. It was sent to all Submitted by Carol Vandenberg, Open • Treasurer (two-year term) attendees with an email address, Entry Contributing Editor, MAA Member- • Conference Coordinator (two- whether or not they were at-Large, and Reference Librarian and year term) members of MAA. If more than Archivist, Madonna University • Member-at-Large #5 (three-year one person used the same email, term) only one email was sent. We • Member-at-Large #6 (three-year found the large number of term) responses we received to be very MAA Silent Auction: positive and interesting. Preliminary List of Items A call for nominations was issued on March 10 by MAA Nominating The survey was set up in Qualtrics Proceeds from MAA's annual Committee Chair Rebecca Bizonet (see http://www.qualtrics.com/ Silent Auction go to fund our to the MAA membership, with a about/), a program that stores Michigan History Day awards deadline of April 17 in for order data offsite. These data may be for "Best Entry in the Use of nominees to be listed on the stored either anonymously or non- Primary Sources," the Marilyn ballot. anonymously. The MAA McNitt Memorial Scholarship, questionnaire was designed so and the Fall Workshop grant. The membership may also that respondents’ information More items are being added. Be nominate individuals for Board remained confidential. If someone sure to check the auction table positions at the Annual Meeting. works at an academic institution when you arrive in Holland, and The bylaws state that nominations or is a student at a university, that bid early and often! To donate must end two hours before the person may be familiar with or items for the auction, contact Business Meeting. Also per MAA even have access to this program. Auction Committee Chair Nancy bylaws, a petition must be It is often the program used to Richard ([email protected]). presented in support of such collect data for research, since the nominations that includes responses of participants can be • Henrik Zetterberg-signed signatures from at least 10 current kept anonymous, which is often puck MAA members in good standing. what is needed to gather research • David Price-signed baseball data. Qualtrics is also used by • Herman Miller Experience: For more information on the various businesses and Tour of the Archives and lunch Michigan Archival Association institutions to collect information at Marigold Lodge Board, please visit the Board such as product satisfaction, • Wine Basket section of the website, http:// website evaluations, and other • One night’s stay at the miarchivists.wordpress.com/ feedback. Haworth Inn board/. • Gift certificate, Nelis’ Dutch Survey questions asking for your Village Submitted by the 2015 MAA opinion or to give feedback on • 2015 Tulip Time poster (16 x Nominating Committee: something are referred to as 20 inches) Rebecca Bizonet, Megan Malone, open-ended questions. Often Gavin Strassel these are the areas of a survey where the least amount of data is gathered because people do not

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Annual Meeting Time in Holland, Michigan! Thursday-Friday, June 11-12, 2015 By Bob Garrett, Processing Archivist at the Archives of Michigan and Christiane Evaskis- Garrett, Open Entry Assistant Editor, MAA Member-at-Large, and Acquisitions Specialist II at ProQuest

The Michigan Archival Association invites you to attend its 2015 Annual Meeting in Holland, Michigan! Located in both Ottawa and Allegan Counties, this western Michigan city encourages you to stop and say “Hallo!”

Holland boasts a rich and varied history, built on a Dutch foundation. Its Dutch heritage begins in 1847, when the Reverend Albertus Christian Van Raalte and his band of followers founded the town. Ten years later, the Holland Academy – later to gain renown as Hope College – was established. Fire devastated the town on October 8, 1871 (the same day as the Chicago fire), but Haworth Inn, Holland, Michigan. Courtesy of Pure Michigan, michigan.org citizens quickly rebuilt. In subsequent years, the town enjoyed a flourishing furniture Netherlands Museum – now industry (as did its close neighbor known as the Holland Museum – Grand Rapids), and “pickle king” opened later that decade. Other Henry J. Heinz selected it as the Dutch-themed tourist attractions site of a Heinz “salting station,” would include Windmill Island, the where locally grown cucumbers Dutch Village, Windmill Island were preserved in brine. By the Gardens and the Veldheer Tulip late nineteenth century, Holland Gardens. All these remain today, became known as a resort town waiting for wayward Michigan that greatly profited from tourism. archivists to explore. In the twentieth century, major employers included the Bush and Accommodations this year are at Lane Piano Company, the Holland The Haworth Inn & Conference Furnace Company, the Holland Center, which is also our Shoe Company and the Chris- conference site. Located between Holland, Michigan. Courtesy of Craft Corporation. Holland’s historic downtown district and the campus of Hope Google Maps. In the twentieth century, the town College, the Haworth is within began to display greater pride and walking distance of restaurants, celebration of its Dutch heritage. art galleries, and shops. All The Tulip Time Festival was first lunches and sessions will take advertised in 1930 and continues place at the Haworth. There is to draw crowds every May. The complimentary continental

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breakfast, wireless access, and the Joint Archives of Holland and parking for hotel guests. A block an associate professor at Hope of rooms has been reserved for College, centers on the Joint June 10–12 at a discounted rate. Archives and Hope College Please note that the reservation campus. Highlights will include a deadline for the conference rate is short history of the college and its May 8, 2015. Please call (616) archival program. The second tour 395-7200 to make reservations, begins at the Holland Museum, and mention that you are staying continues at the historic Cappon as part of the Michigan Archival House, and concludes five doors Association conference to receive down at the Settler’s House. This the discounted rate. tour promises to provide insight of how Holland’s residents lived The Program Committee has many years ago. A guided two- Top: Keynote speaker, Amy gathered a variety of speakers on hour walking tour of the city is Auscherman, Corporate Archivist at topics that will assuredly keep you your third option. Hosted by a Herman Miller. Middle: Bexx glued to your seat, starting with Dutch-costumed guide, the tour Caswell-Olson, Special Collections our pre-conference workshop. will take walkers on the path of Conservator at Michigan State Bexx Caswell-Olson, Special the fire that devastated Holland in University. Bottom: Windmill Island Gardens, Holland, Mich. Collections Conservator at 1871 and will highlight the build- Michigan State University, will be ings that survived or were rebuilt. hosting the half-day affair. The evening reception will be held Participants will learn how to at the Holland Area Arts Council perform basic conservation on from 6:00 p.m. to 8:00 p.m. archival materials, learning when and why certain methods are used Friday brings six more interesting and when a professional sessions. Subjects include conservator should be called. audiovisual collections care, Pricing for this workshop is $50 projects on documenting and includes a take-home underrepresented communities, conservation kit. Space is limited use of archival records in media, to 20 participants, so be sure to using the internet for archival register as soon as you can! The access and information sessions on Thursday will cover dissemination, ArchivesSpace, the following topics: digital and disaster planning! The lunch projects, student internships and on Friday will include the Business practicums, lone arrangers, the Meeting and, of course, our silent history of Holland, grant auction. Proceeds from the administration, and our first auction go towards raising funds annual poster session! for MAA's Michigan History Day awards, the Marilyn McNitt Lunch brings us to our keynote Memorial Scholarship, and the Fall speaker Amy Auscherman, who Workshop grant. Anyone wishing is the Corporate Archivist at to donate items for the auction Herman Miller. Her address will tell may contact Auction Committee the stories of the fascinating Chair Nancy Richard people, products, and events ([email protected]). behind Herman Miller’s 108-year history. We’re looking forward to seeing you there! Three unique tours will be offered on Thursday afternoon. The first tour, hosted by Geoffrey Reynolds, the Mary Riepma Ross Director of

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MEDAL Spring 2015 Pre-conference Symposium, Friday, April 24 By Casey Westerman, MAA Board Member-at-Large, Web and Commun- ications Coordinator, and University Archivist of Wayne State University

The Metro Detroit Archivists gan Archival Association's annual One of the fastest growing areas of League (MEDAL) invites the meeting in Holland, Michigan. This research at the Reuther has been archivists and archives symposium is currently slated to the role of the women in the labor professionals of Southeast feature seven speakers in five movement, with subjects ranging Michigan to attend and participate sessions. The scheduled speakers from pay equity to the influence of in its second Pre-conference for this symposium are as follows: labor unions on women’s Symposium, to be held on Friday, reproductive health legislation. April 24, 2015. At this event, “Assessment in Action: Using Given that some of the richest archivists and librarians whose Results to Improve the Archival resources for women’s labor history programs have been accepted at Experience” by Martha O'Hara in the Reuther’s holdings are found upcoming conferences will Conway, University of Michigan in non-manuscript materials, access present early versions of their Special collections librarians and becomes a much more significant papers, panel discussions, and archivists are becoming issue. This session will explore lightning talks. The symposium increasingly aware of the value in digital resources including audio and allows the speakers to solicit fully evaluating their operations image galleries, blog articles, and feedback on their presentations, and services. Martha O’Hara digital collections, and how they are and provides a preview of their Conway, co-author of "Taking used to reach a greater audience work to archivists who are unable Stock and Making Hay: Archival and more fully utilize the breadth of to attend remote conferences. Collections Assessment" (OCLC, formats that document previously 2011) will focus her remarks on under-represented subjects. The symposium will commence at available tools and discuss the 10:00 a.m. and conclude by 1:00 rationale for conducting a “New Perspectives on Internship p.m.; attendees are welcome to collections assessment. and Practicum Requirements in join us for lunch afterwards. The Archival Education” by Gavin Walter P. Reuther Library of Labor “2015: An ArchivesSpace Strassel, Wayne State University and Urban Affairs, on the campus Odyssey” by Alexandra A. A. (chair); Meghan Courtney, Wayne of Wayne State University, is the Orchard, Wayne State University State University; and Dallas Pillen, site of the event. Admission is free Archivists working with University of Michigan and refreshments will be provided. ArchivesSpace experience a Archivists are engaged in a growing To RSVP, or for directions or park- variety of issues during the debate about the ethics surrounding ing instructions, please contact implementation phase. These archival internships and practicum [email protected]. challenges include getting requirements as components of different types of collections, archival education. Advocates for All talks and presentations have description formats, accession the requirements cite them as the been accepted at this year's records, legacy content, and so best way for emerging archivists to annual meeting of the Midwest on to work within the system. acquire hands-on training, while Archives Conference in Lexington, Alexandra Orchard, Technical and critics see them as student Kentucky, with the exception of Metadata Archivist at the Reuther exploitation and a devaluation of Kristen Chinery's presentation, Library will discuss her experi- professional archivists’ labor. which will be delivered at the ences with ArchivesSpace. Despite widespread interest in the Women's History in the Digital issue, professional research and World 2015 conference at Bryn “Documenting Women's Labor ethical discourse addressing Mawr College, Pennsylvania, and History through Digital internship and practicum Stefanie Caloia's poster, which will Resources” by Kristen Chinery, requirements are scarce. We will be presented at the 2015 Michi- Wayne State University contribute to the debate by holding

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a mixed-format session designed to place the experiences of a diverse set of archives SAVE THE DATE! professionals in the context of original data on archival education June 11-12, 2015 program requirements. MAA Annual Meeting “Strategies for Backlog Holland Processing” by Stefanie Caloia, Wayne State University AFT Project Archivist Stefanie Caloia will preview her poster on the strategies she has developed for dealing efficiently with the backlog of the records of the American Federation of Teachers.

Scanning of Past Open Entry Issues and MAA Programs Continues By Rebecca Bizonet, Vice President/President-Elect and Open Entry Editor

Open Entry has been gracing our members' mailboxes and inboxes since 1974 (https:// miarchivists.wordpress.com/publications/past-issues-of-open-entry/#firstissue). Celebrating over 40 years of archival articles and updates, in the fall of 2014, MAA began scanning and posting all of Open Entry's issues for inclusion on the MAA website. This is a joint project of MAA and the Walter P. Reuther Library. Coordinating and publicizing the project is MAA's Communications Team, consisting of Rebecca Bizonet, Christiane Evaskis-Garrett, and Casey Westerman. In addition to the "vintage" issues being scanned, all of

The 1977 Fall Meeting, like this year's Annual Meeting, took place in Holland. This shows the top portion of the front page for Open Entry Summer 1977.

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the more recent issues, from 2002 entry-1974-1976-issues-now- Through the 1970s and 1980s, MAA through 2014, are already available-online/#more-1130. used to have two all-member available on the MAA website. We meetings per year, in the fall and are also adding MAA's past Moving slightly ahead in time, here spring. MAA's Fall Meeting for meeting programs as they are some highlights from 1977. 1977 was held in conjunction with become available to us. To date, the Historical Society of Michigan. It we have made the first twelve The Winter 1977 issue) offers was slated to take place issues of Open Entry available evidence of active committee at...coincidentally...in Holland, at through this project. This covers involvement. Committees at the Hope College! Both the Winter and 1974-1979, Open Entry's first six time included an Executive Summer issues publicize this years. In addition, we included Committee, a Standards meeting, and a program is included three meeting programs within the Committee, an Oral History in the Summer issue; we have also newsletter, a sporadic occurrence. Committee, and an Ethnic made this program separately The scanned issues can be Publications Committee, which available on our Meetings page accessed from the Open Entry had as its charge the creation of a (https://miarchivists.wordpress.com/ Past Issues page of MAA's bibliography of all the ethnic annual-meeting/). website, and the remaining publications in Michigan. issues will be added over the Look for future articles about the course of 2015. The Summer issue includes a scanning project's progress, as well report on the Spring Meeting in as highlights from pages past, on One highlight of the Summer 1976 Kalamazoo, which garnered a the MAA website and in Open Entry. issue is a review of Michael Lesy’s headcount of 46 attendees. The Meanwhile, we encourage you to Wisconsin Death Trip contributed meeting's theme was on security delve into the issues that are by Western Michigan University’s in the archives. The keynote currently available. What interesting Wayne E. Eirschele. Read more luncheon address was given by no facts or trends have you discovered, about the 1974-1976 issues here: less than Robert Warner, then or rediscovered, in these documents https:// president of SAA. In it, he spoke from MAA's past? miarchivists.wordpress.com/ of the need for the adoption of a 2015/01/31/newsletter- professional code of ethics, announcement-open- among other topics.

Portion of page one of the 1977 Fall Meeting Program.

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Impressions from My First MAA Annual Meeting By Gavin Strassel, Service Employees International Union (SEIU) Archivist at the Walter P. Reuther Library, Wayne State University

Standing in contrast to the background or level of expertise. I my archival skill set. And because impersonal and costly national came away from the event on a the conference has a manageable conferences, attending the first-name basis with people number of attendees, it was easy to welcoming and affordable MAA whose research I read in college approach the experts and have a Annual Meeting for the first time in and whom in the past I would more in-depth conversation to 2014 provided tangible have felt too awestruck to deepen my comprehension on a opportunities that helped me land approach. The social events also topic. a great job. The benefits of going allowed me get to know other new to a professional conference are archivists on a personal level. We Anytime someone in an archives often overshadowed by the big- talked about our unique and graduate program asks me for ticket registration during that shared experiences, pushing me advice on what extra steps they can cash-strapped time after receiving to broaden my understanding of take to find a job in Michigan, the one’s graduate degree. That said, I the profession and archival theory. MAA conference is the first thing I came away from my initial MAA Most importantly, the MAA mention. From making a name for meeting feeling more confident conference demonstrated that yourself with the people hiring new professionally and believe it is a despite being new to the field, I archivists to building a network of good investment for aspiring am a valued member of the professional contacts to collaborate archivists. profession and have something to with in the future, the MAA Annual contribute beyond my day-to-day Meeting is a practical and An accessible experience that activities. productive step to bring you closer allowed me to connect to to becoming a fully employed Michigan’s greater archival As a new archivist I found the archivist in Michigan. community, the conference sessions constructive, providing impressed me with how easily I practical instruction for core could meet and get to know other archival activities that archives professionals. Beyond supplemented gaps in my just people at an early stage in experiences. Sessions on running their careers, even directors and an oral history program and seasoned veterans were eager to navigating copyright issues were engage with the other attendees great lessons that prepared me for as peers no matter their a full-time position by broadening

Judges Needed for Michigan History Day By Andrea Lorion, Education Program Manager, Historical Society of Michigan

It is that time of the year to start thinking about judging at the Michigan History Day (MHD) 2015 State Finals. Michigan History Day is an affiliate of National History Day, a year-long educational program that encourages students to explore local, state, national, and world history.

We would love to have you as a judge! This is a great opportunity to interact with students and see some great history projects. The Historical Society of Michigan will be hosting the State Finals on Saturday, April 25 at DeWitt High School in DeWitt, Michigan. Judges need to be available from 8:00 a.m. to 2:00 p.m. You will receive a free t-shirt and lunch for your time and effort.

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Some of you have judged in the categories: papers, exhibits, (517) 324-1828 to register. We will past while some have never performances, documentaries, confirm you via email in early April judged before. At the beginning and websites. Exhibits and and send you detailed event of the day, you will receive an performances are evaluated on information. If you are judging orientation to the judging process. the day of the competition. papers, websites, or documentaries, The MHD judge orientation serves Papers, websites, and we will notify you and send the to inform you of everything you documentaries are reviewed in entries to you 7-10 days in advance. need to know about the advance before interviewing If you cannot attend this year but competition. We will equip you students at the competition. know of someone who may be with evaluation sheets, give you Papers will be emailed to judges, interested in judging, their names specific directions on how to websites will be reviewed through and contact information would be judge, and make sure all of your weebly.com, and documentaries gladly welcomed. questions are answered. will be reviewed through Google Drive. Please let me know if you have any As a judge, you will review entries questions or concerns. Additional in a given category as part of a If you plan to judge during MHD, information about Michigan History judging team. You will conduct you will need to register by March Day can be found on our website at conduct a brief interview with the 30. The online judge registration http://www.hsmichigan.org/mhd/. students, write comments for the form can be found on the We hope you can join us this year! students to review, and help select Historical Society of Michigan's Thank you for your support of the student finalists. All judge website at http:// Michigan History Day! decisions are final. The finalists www.hsmichigan.org/mhd/ will advance to the national level. judges/. Click on the red link that says, “Click here to register to be Judges will evaluate student a judge for the 2015 competition!” projects in the following You can also call me at

New Board Member Interview: Six Questions for Stefanie Caloia

With Rebecca Bizonet, Open Entry Editor Email: [email protected]

Editor’s note: Following the June elections, the MAA Board gained three new members: Stefanie Caloia, Christiane Evaskis-Garrett, and Casey Westerman. As a way of introducing our Board members to MAA’s membership, we profile them in Open Entry. We heard from new Board member and new Open Entry Assistant Editor Christiane Evaskis-Garrett in our Fall 2014 issue. Now we'd like to introduce you to Stefanie Caloia, 2015. Stefanie, who serves as MAA's Secretary.

Q: Where do you work and how long have you been there? A: I have worked at the Reuther Library at Wayne State University since August 2014. I also completed my practicum there back in 2011.

Q: Where did you grow up and where did you go to school? A: I grew up in Redford Township, Michigan. I studied photography as an undergrad at Grand Valley State University. I earned my MLIS and a graduate certificate in archival administration from Wayne State.

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Q: How long have you worked in your current position? What sorts of duties do you perform there? A: I am the American Federation of Teachers Project Archivist and I've been there about six months. I am responsible for eliminating a backlog of about 1700 linear feet of records from the national office and local AFT affiliates. So I'm arranging and describing collections. As I go through the collections, I'm also keeping an eye out for items related to school reform, which will be digitized and placed on the AFT Antecedents to Reform website. The website documents the AFT's history of advocating for and initiating education reform, to push back against the stereotype that unions are anti-reform. I also work on the reference desk.

Q: Why were you interested in serving on the MAA Board? A: I wanted to become more involved in a professional organization. I attended the annual meeting in Ann Arbor in 2013 and talked with a couple Board members at that time. As a result, I volunteered with the Local Arrangements Committee for last year's meeting. Then there was an opening for Secretary, and I decided it was time to do something a little outside my comfort zone!

Q: What are your impressions of the Board so far? A: It is a fun group! Meetings go pretty smoothly and I think everyone works together real well.

Q: What would you like to see accomplished in the next year? A: I think a lot of things are in motion that are moving MAA in a good direction this year. I am looking forward to the first Annual Meeting where I'm really involved with the Board and seeing how we will pull things off!

News and Notes

Cynthia Read Miller Retires from The Henry Ford

Cynthia Read Miller began her career in 1976 at Henry Ford Museum & Greenfield Village (now The Henry Ford) in Dearborn, Michigan. The Bicentennial of the American Revolution — what a way for a history major to start her first full- time job! As Assistant Librarian for Cataloging and Research, Cynthia was responsible for cataloging and organizing the research books, periodicals, trade catalogs, library ephemera, and the museum’s historical photograph collection. She also spent a large portion of her time researching these collections for museum and village program use and for outside researchers. In 1981, Cynthia was promoted to Graphics Curator with responsibility for acquiring, organizing and researching the museum’s historical photographs, prints, posters and the vast Ford Archives photographs and graphics. When the museum decided to acquire a collections management computer system in 1987, Cynthia was an integral part of the decision and supervised the item-level cataloging of 40,000 high-use Henry Ford/Ford Motor Company photographs (funded by a National Endowment for the Humanities grant). In June 2001, a longtime dream was realized when she and her then director, Judith Endelman, co-curated the museum’s exhibit, Photographer to the World: The Detroit Publishing Company, 1895-1924. She had worked on this archival collection of 50,000 photographs, prints and postcards, since 1976. Cynthia was promoted to Senior Curator of Photographs and Prints in 1996, and her work evolved with that of the rest of the curatorial team to focus on subjects relating to current and future programs at The Henry Ford. This resulted in team products like the recent Driving America exhibit in 2012, John F. Kennedy Remembered in November 2013 and Abraham Lincoln Remembered in 2015, including commentary for collections expert sets. After 38 years, Cynthia is truly thankful for the amazing colleagues she has worked with over this time and for the outstanding collections at The Henry Ford.

Beyond her career at The Henry Ford, Cynthia has been active in national and regional organizations relating to archives, special collections, prints, posters, ephemera, and especially historical photographs. In 1996 she was elected to the Michigan Archival Association board and in 1998 she accepted the call to be the organization’s Vice President and then served as President from 2000 to 2002. Since 2002, she has continued to support this vital state group by being the production editor of the Open Entry newsletter. Cynthia is grateful for all the wonderful MAA colleagues she has met over the years and plans to remain active in MAA during her retirement.

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Michigan Collections

(19)69 Cardinal Dearden asked for Archives of the Archdiocese of Detroit input from the laity of the Archdiocese of Detroit as to the Archdiocese of Detroit concerns of the people. As a way to 12 State Street continue the input of the laity, the Detroit, MI 48226-1823 vicariate system was established. (313) 237-5846 The Archdiocese of Detroit is made up of vicariates (the number of Email: [email protected] which has varied over the years), Website: http://www.aod.org/parishes/sacramental-records/ which act like counties to oversee The Archives of the Archdiocese box collection focuses largely on the parishes of a certain of Detroit is pleased to announce Dearden’s time as archbishop of geographical area. At the head of the opening of several collections Detroit from 1958 to 1981. each vicariate is a vicar that helps to research. Instrumental in what has become share the pastoral leadership for known as Vatican II, Dearden used that area with the archbishop. There The first collection is Part II of the his position in Detroit to “try out” are meetings of the vicars with the Edward Cardinal Mooney many of the proposed Vatican II archbishop and meetings among the Collection. The manuscript portion reforms for the first time in the vicars, as well as consultation within of the collection was found in the United States. The collection also each vicariate. The SERF Vicariate basement of the Episcopal has papers from Dearden’s time (so named for its original area of St. Residence in the late 1980s. The on several boards of the National Clair Shores, East Detroit, Roseville, 16 Paige boxes document Catholic Welfare Conference and and Fraser) was always in the region Cardinal Mooney’s time as the first the National Conference of northeast of the city of Detroit, but archbishop of Detroit from 1937 to Catholic Bishops, as well as the parishes in the vicariate and the 1958. The restructuring of the materials from the two conclaves boundaries of the vicariate have diocesan debt, difficulties with to elect a pope that Dearden changed over the years. The date Rev. Charles Coughlin, and the attended. Photographs and range is 1969-1992. challenges faced by the Church in audiovisual materials are also World War II are all topics in the included in this collection, as well Finally, the Priest Senate Collection collection. Additionally, Mooney’s as three-dimensional objects. is now open to research. This four- involvement with the North box collection, with materials from American College in Rome is a A companion collection, the five- 1966 to 1991, has correspondence, highlight, as well as the box Secretary to the Archbishop resolutions, meeting minutes, correspondence with military Collection is also now open. surveys and reports from the priests chaplains across the globe in These are materials that of the Archdiocese of Detroit, World War II. There is also supplement the Dearden covering a wide range of topics in significant documentation from collection; there is also a limited the post-Vatican II era. India and Japan, where Mooney number of papers from the served as Apostolic Delegate administration of Edmund For more information or to schedule before the war; that corres- Cardinal Szoka. an appointment, please contact the pondence extends into the 1950s. Archives at (313) 237-5846 or Meeting minutes and parish [email protected]. The second collection is the information form the majority of Submitted by Heidi Christein, Archivist papers and other materials of the three-box SERF Vicariate at Archdiocese of Detroit John Cardinal Dearden. This 60- Collection. As part of Synod

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Central Upper Peninsula and Effective Alternative to Traditional Appraisal Methodologies, to Northern Michigan University Archives conduct the new survey. The book discusses the importance of record Northern Michigan University appraisal and the process of 1401 Presque Isle Avenue selecting records for historical 126 Harden Learning Resource Center preservation. Marquette, Michigan 49855 The Archives has recently acquired (906) 227-1225 the Central Upper Peninsula Email: [email protected] Planning & Development Regional Website: http://www.nmu.edu/archives/node/1 Commission (CUPPAD) records Hours: Monday, Wednesday, Friday 8:00 a.m. - 12:00 through the local records depository noon and 1:00 p.m. - 5:00 p.m.; Tuesday, Thursday 8:00 program. The CUPPAD records provide detailed information about a.m. - 12:00 noon and 1:00 p.m. - 7:00 p.m. economic and community In July 2013, the Central Upper Records Survey (CRS) to assess development in six Upper Peninsula Peninsula and Northern Michigan official university records and counties. University Archives received a renew records management new full-time Records Analyst, practices across all academic Submitted by Peter Dewan, Public Sara Kiszka. Over the past few departments, programs, and Outreach Specialist months, Sara has reorganized and administrative offices. She is using established new policies and University Archivist Marcus procedures for the University Robyns' new book, Using Records Center. She is Functional Analysis in Archival conducting a Comprehensive Appraisal: A Practical and

Detroit Public Library Special Collections 5201 Woodward Ave. Detroit, MI 48202 (313) 481-1300 Email: [email protected] / [email protected] Written on back "Elvis Presley, Website: http://www.detroitpubliclibrary.org/ Olympia Stadium, Detroit, 31 Mar 1957 with members of the Detroit Facebook: https://www.facebook.com/detroitpubliclibrary Police Dept.'s Womens Division”. Twitter: @DetroitLibrary Courtesy of the Burton Historical Hours: Tuesday and Wednesday 12:00 noon - 8:00 p.m., Collection, Detroit Public Library (ID Thursday through Saturday 10:00 a.m. - 6:00 p.m., bh010130). On September 30, 2014, the Detroit Public Library launched a digital asset management system, developed using Islandora, that will allow online users to remotely access photographs and other items from the Library's Special Collections — Burton Historical Collection, National Automotive History Collection, E. Azalia Hackley Collection of African Americans in the Performing Arts, Ernie Harwell Sports Collection and Rare Book Collection. "After many years of hard work by our dedicated staff, and with strong support from our donors, we are excited to showcase the Detroit Public Library's rich and varied collections to a worldwide audience," said Mark Bowden, Coordinator for Special Collections.

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Donors to this important project Top to Bottom: include the National Automotive Dizzy Gillespie, History Collection's Board of GRP Records Trustees, the Detroit Public about 1980 (ID Library's Friends Foundation and hk000069); Nicolas and Diane Quintana. Women in Jackson Car Complementing these recent during Glidden Tour, 1909 (ID developments to the Detroit EB01f370); Al Public Library's Digital Kaline, Detroit Collections, in June 2014, the Tigers, 1957 (ID Detroit Public Library was hr005332); fortunate to receive a generous Produce truck, grant from MotorCities National Eastern Market, Heritage Area. Remote access to about 1925 (ID the National Automotive History bh010071). Collection images supports the mission of MotorCities to raise • Early photographs and baseball “awareness and understanding cards of teams and individual about the impact of the baseball players automobile on this region with • Bill and Doris Rauhauser emphasis on increasing tourism, Photography Archive expanding education, and • Photographs by Detroit encouraging revitalization.” photographer Harvey C. Jackson The nearly 30,000 images that were digitized thanks to this grant To date, more than 72,000 images are from the Nathan Lazarnick from the Special Collections have Photograph Collection. The been digitized and cataloged in Lazarnick Collection is largely total. New content is constantly devoted to the automobile with an being added to the site. Future emphasis on individual enhancements to the site will automobiles, races, tours, drivers, include, among others, an auto shows, and auto plants from exhibitions component. the first quarter of the 20th century. The automobile races The Detroit Public Library's Digital and tour photographs, especially, Collections site can be accessed provide a unique and at: http://digitalcollections. comprehensive record of these detroitpubliclibrary.org events. This collection is important as a record of the early Submitted by Mark Bowden, development of the automobile Coordinator for Special Collections and provides a snapshot of the towns and road conditions at the time.

Other highlights from the Digital Collections include:

• Photographs and postcards of Detroit streetscapes, neighborhoods, and architecture • Photographs of notable African American performing artists

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Michigan State University National Endowment for the Humanities. Digitization of the University Archives & Historical records began in January 2013 and will conclude in June 2015. These Collections digitized materials contain rare and Conrad Hall valuable information about politics, 888 Wilson Rd., Room 101 the economy, and society in South Vietnam during the critical decade East Lansing, MI 48824-1237 from the country's formation in 1954 (517) 355-2330 to the intensification of the Vietnam Fax: (517) 353-9319 War in the mid-1960s. During this Email: [email protected] time, MSU-led programs in rural Web: www.archives.msu.edu development generated significant information about land tenure, crop Blog: msuarchives.wordpress.com yields, and market structures in Twitter: @msuarchives South Vietnam's rural areas. MSU's Flickr: www.flickr.com/photos/msuarchives training programs for new political Digital exhibits: www.onthebanks.msu.edu administrators produced hundreds Facebook: www.facebook.com/MSUarchives of detailed biographical files on Hours: Monday, Tuesday, Thursday, Friday 9:00 a.m. - South Vietnamese political classes, 5:00 p.m.; Wednesday 10:00 a.m. - 5:00 p.m. with information about their geographic origins, socioeconomic backgrounds, and educational In December 2014, the second processing space and additional histories. The website where phase of renovations began in the cubicles will be relocated upstairs researchers can see the scanned MSU Archives. The renovations in the new area. The student aides documents is http:// will create a new entryway, are excited to have a more vietnamproject.archives.msu.edu/. expand the reading room, and add comfortable space to work and MSU will share the digitized processing space and additional windows! An open house to documents with the Virtual Vietnam storage. Last summer, the celebrate the renovated space is Archives at Texas Tech University. basement storage area was currently in the planning stages. renovated to replace the old Submitted by Sarah Roberts, shelving with new, high-density The website has gone live for the Acquisitions Archivist shelving, which eliminated the project to scan the MSU Vietnam basement processing areas. New Project records, funded by

The Henry Ford Benson Ford Research Center 20900 Oakwood Boulevard Dearborn, MI 48124-5029 (313) 982-6020 Fax: (313) 982-6244 Email: [email protected] Website: www.TheHenryFord.org/research/index.aspx Reading Room hours: Monday through Friday, 9:30 a.m. - Orville "Abie" Best and Alvin "Don" 5:00 p.m. Dunivent outside a White Castle Restaurant, Kansas City, Missouri, New Reading Room Hours: 1927. From the Collections of The The Benson Ford Research Center has extended our public Reading Henry Ford (Object ID 2012.30.4; Room hours. We are now open five days each week, Monday through Image ID THF98358; CC BY-NC-ND). Friday, 9:30 a.m. – 5:00 p.m.

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New Finding Aids: The Benson Ford Research Center recently added four new finding aids to our online collection, which is available at http:// www.dalnet.lib.mi.us/henryford/ guides.html

Alvin A. Dunivent photographs and papers, 1904-1959. Photographs and papers relating to Alvin A. “Don” Dunivent’s years of employment with White Castle eating houses along with some family-related material. Selected material from this collection has been digitized and is available at The Henry Ford Online Collections.

E-M-F, Flanders, and Studebaker photographs, circa 1910-1914. Mainly unlabeled and undated photographs that detail the history of E-M-F and Flanders automobiles, both of which were incorporated into Studebaker Brothers Manufacturing Company in 1912 and sold under that name. Also depicted are automotive production and shipping, images of automobile track racing, and photographic materials that promote the durability and reliability of E-M-F, Flanders, and Studebaker vehicles. All 238 photographs from this collection have been digitized and are available at The Henry Ford Online Collections.

Josephine H. Dibble Murphy papers, 1907-1961. Papers of documenting daily production, Top: E-M-F, Flanders, Studebaker Josephine H. Dibble Murphy labor relations, transit notes, Photographs, circa 1910-1914 -- Item consisting of a photograph album, laboratory reports and blueprints 62. From the Collections of The scrapbook, alumni publications, of processing machinery from the Henry Ford (Object ID 91.1.1769.62; Image ID THF237913; CC BY-NC- illustrated calendars, and Ford Motor Company Soybean Processing Plant, located within ND). Bottom: Soybean Processing clippings related to Atlanta Plant, Ford Rouge Plant, Dearborn, University, founded in 1865 for the the Rouge Plant complex, Dearborn, Michigan. Michigan, 1940. From the advanced education of African Collections of The Henry Ford. Americans in Atlanta, Georgia. (Object ID P.833.74603.E; Image ID Submitted by Brian Wilson, Digital THF118076; CC BY-NC-ND) Access and Preservation Archivist Soybean Plant records, 1939-1946. Records

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The long-anticipated renovation of the Walter P. Reuther Library Reading Room was completed in December 2014. The renovation was made possible by a $35,000 donation from an anonymous faculty member.

University Department of History. Walter P. Reuther Library Linking labor activists of yore to current events, Dr. Shor's Wayne State University presentation included a few 5401 Cass Ave. impromptu labor folk song Detroit, MI 48202 singalongs with the audience. (313) 577-4024 Originally scheduled for December 2, the event was postponed that day Email: [email protected] due to a power outage and Website: http://www.reuther.wayne.edu university closure. Despite the last- Facebook: http://www.facebook.com/reutherlib minute date change, approximately Twitter: @ReutherLibrary 80 people attended Dr. Shor's Hours: Monday-Friday 10:00 a.m. - 4:00 p.m. lecture on December 9.

Reuther Library audiovisual through a visual sampling of some The Reuther has opened several archivist Elizabeth Clemens has of the strikes in Detroit in 1937 exciting collections recently. Among launched the HistoryPin tour, and examines the effect of the them is the Utah Phillips Papers, "1937: Year of the Sit-Down strikes on the city. Learn more which record Phillips' long career Strike." HistoryPin is a popular, about HistoryPin and the 1937 sit- and social activism as a folk singer, interactive social media platform down strikes on the Reuther storyteller, poet, and radio host. The that uses geotagging to link Library blog: http:// Carolyn DesJardins Papers historical photographs to modern reuther.wayne.edu/node/12686. document her whistleblower lawsuit mapping systems. Partnering Or, take the virtual tour of the against Detroit Edison’s Fermi 2 institutions and individuals “pin” 1937 Detroit sit-downs on nuclear power plant located in still images, audio resources, or HistoryPin. Newport, Michigan. The Glen Moon moving images to their subject’s Papers include 50 linear feet of original location. These pins can On December 9, 2014, the records and images documenting be grouped together in a tour or Reuther Library hosted the architecture of many public and collection, each allowing for the "Re:Collecting Past Radicals and private structures and spaces in and individual user to explore historical Rebels: The Resonance of around southeast Michigan through topics or locations. The Reuther's Resistance and the Persistence of both interior and exterior shots. "1937: Year of the Sit-Down Injustice," a lecture by Dr. Francis Strike" tour guides the viewer Shor of the Wayne State

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University Archivist Casey during a session on labor conflicts Library on July 30. A total of eight Westerman has been selected to under State and Federal professional archivists demoed their attend the 2015 Archives Leader- regulations at the North American presentations for SAA to an ship Institute at Luther College in Labor History Conference. The audience of approximately 30 area Decorah, Iowa, June 14-20. He North American Labor History archivists and students. was also awarded one of the ALI Conference is sponsored by the scholarships to defray costs. The Wayne State Department of In January, the Reuther hired Kristin Archives Leadership Institute (ALI), History, the Walter P. Reuther Kniffen as its sixth Raven Award funded by the National Historical Library, and the College of Liberal recipient. First awarded in 2013, the Publications and Records Arts and Sciences, and Wayne Ronald Raven Award offers a Commission (NHPRC), "provides State University, which has hosted semester-long archives internship advanced training for 25 archival the conference since its inception and $600 stipend to a Wayne State leaders each year, giving them the in 1979. graduate student in History or knowledge and tools to transform Library and Information Science. the profession in practice, theory On September 11, Society of The award is funded by Ronald and attitude." ALI encompasses a Women Engineers archivist Troy Raven, a Georgia attorney who week-long leadership intensive at Eller English was the keynote worked as an intern in Wayne Luther College, a post-intensive speaker at “Creating the State’s labor history archives (now practicum, a practices workshop Memories and Celebrating the the Reuther Library) in the 1970s at the annual meeting of the Legacy of the Bold and the Brave: while completing his MA in history. Society of American Archivists, Building the Archives of Women thematic projects, and an ALI Scientists and Engineers in Submitted by Troy Eller English, Society alumni networking salon. The Canada,” a workshop hosted by of Women Engineers Archivist Reuther Library's ALI alumni the University of Ottawa in include Louis Jones, William Canada. Eller English spoke about LeFevre, director Erik Nordberg, the SWE collections housed at the and former director Beth Myers. Reuther, collecting strategies and http:// challenges, and researcher trends. www.archivesleadershipinstitute.org/ In August, three Reuther archivists In September 2014 the Reuther were featured in sessions of the welcomed Gavin Strassel as its August 2014 annual meeting of new Service Employees the Society of American International Union Archivist. He is Archivists. Technical and a graduate of the University of Metadata archivist Alexandra Michigan School of Information, Orchard and Audiovisual Archivist and previously served in the Deborah Rice spoke on the panel University of Michigan’s Special "Laboring for Access: Rearing Collections. He first joined the Records in Labor Archives," Reuther team as an archives addressing the subject of female technician in December 2013. archivists as the stewards of union Additionally, Bart Bealmear archival collections. University became the Air Line Pilots Associ- Archivist Casey Westerman, with ation Archivist. A graduate of Rebecca Bizonet, headlined the Wayne State's School of Library session "Life and Death in the and Information Science, Bart had Motor City," which touched on the previously been an archives privacy of individuals named in technician at the Reuther. records open for research at public institutions. Orchard, Rice, On October 18, 2014, Reuther and Westerman also delivered Library field archivist Louis Jones their presentations at a Pre- presented "Mayor Albert Cobo Conference Symposium organized and the Hutchinson Act v. Detroit by the Metro Detroit Archivists Street Railway Workers, 1951" League and hosted by the Reuther

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Archives Blitz: An Opportunity for Building Practical Archives Experience and Serving Our Local Community By Shae Rafferty, SAA Student Chapter Officer at University of Michigan

In the fall of 2014, a group of University of Michigan School of Information students decided to celebrate American Archives Month a little differently. The Society of American Archivists student chapter reached out to the Kelsey Museum of Archaeology on the Ann Arbor campus and organized what they termed an "Archives Blitz." Similar to an event the Yellowstone National Park Archives hosted this year, the idea is this: bring in a group of people to an archive that traditionally does not have access to a large staff or consistent volunteer base. This group would work on important projects for a short, proscribed period of time (i.e., a week) and make a huge impact. University of Michigan School of Information students at the Kelsey Museum of Archaeology in Ann Arbor. Top (clockwise from left): Lexy deGraffenreid, The Society of American Archivist Joanna Thielen, Amelia Raines, Elena Colon-Morrero, Caitlin Moriarty, and U of M student chapter took this Shae Rafferty. Bottom (front to back): Lexy deGraffenreid, Caitlin Moriarty, idea and adjusted it to fit the and Amelia Raines. graduate students studying archives and records management. Working with the Kelsey Museum of Archaeology, negatives, and created an inven- the student chapter organized a tory of approximately 40 maps, four-hour event where archives documenting both their condition students could put their and dimensions (ranging from a knowledge and skills to use while few inches to over 30 feet long!). also giving back to an institution in Students also appraised seven the community. Students divided linear feet of newly acquisitioned up to work on a number of materials and provided a different projects. preliminary inventory and suggestions for how to proceed A truly impressive amount of work with processing those materials. was accomplished during this The event was deemed a success event. In total, students managed by both students and the to create three finding aids for collections manager of the Kelsey existing collections, improved the Museum, and the two groups are information available about the working to organize further locations and descriptions of over Archives Blitzes in the future. 20,000 photographs and

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World War I in Michigan Archives

World War I Collections in the Clarke Historical Library By Marian Matyn, Archivist at the Clarke Historical Library and Assistant Professor for Central Michigan University Libraries

Our World War I collections a member of AEF Company B, Clifford “Tip” Carnahan collection, include papers, documentation, Motor Supply Train 7, stationed 1918, 1989, 1 Ov folder. Tip served photographs, and other materials at Camp Merritt (N.J.), which in an unspecified artillery unit in of soldiers, nurses, and homefront transported supplies in the US France. His collection includes two activities. The Student Army WWI letters by him, immediately Training Corps at Central Michigan Augustus Herbert Gansser papers, before and after the Armistice was University (CMUSATC) is part of 1891, 1931, 5 cubic ft. Gansser declared in France, describing troop many of these collections. Active (1872-1951) was a Michigan reactions to the Armistice, a French from September 1918 to soldier, politician, and author. His regulation artillery form, published sometime in 1919, the CMUSATC WWI materials include WWI song lyrics, a Paris postcard, never left the United States and documentation of the Michigan and a photograph of him in uniform. included four platoons of 250 National Guard (MNG), an AEF men. Also, there are no specific field book, circulars, rosters of Ernest Hemingway collection, 1901, WWI papers extant in the Central troops, histories, lists of the dead, 2014, 6 cubic ft. Includes two Michigan University Office of the WWI photographs, mostly of the original manuscript letters by President collections. For more MNG, Company B, 3rd Michigan, Hemingway in Petoskey, 1919, with information see the catalog 1st Battalion, 33rd Infantry, and of some WWI relevance. The first letter, records or contact Marian Matyn Camp Bliss in Manistee, and WWI April 18 and 27, 1919, to his friend at [email protected]. European published maps. Jim Gamble, details his dashed

Cover page of Army Nurse Corps in France (AEF) scrapbook, Papers/documentation of 1918-1919. soldiers:

Small collections of men who served in various units, mostly the American Expeditionary Forces (AEF) in France, consist of one or two folders of correspondence about their experiences in the war and observations of European life, and some photographs, included in the papers of the following men: • Carl Holbrook, AEF, hospitalized in Base Hospital #36, France • Hjalmar Nord, AEF • James A. Bayne, Lafayette Flying Corps, 103rd Aero Squadron • James B. Hadley, AEF • Lisle Earl, 225th Aero Squadron • Ralph D. Crapo, AEF • Rudolph C. Wiltenburg, AEF • Unidentified soldier, World War I correspondence, 1918 (1 folder),

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hopes for marriage with a nurse health, some training and social and other topics. The second activities, the weather, travel and letter, November 11, 1919, to his living conditions in Russia, and mother in Oak Park, Illinois, notes news of his family and friends. Armistice Day, his prayers for the dead soldiers, complains of Floyd L. Haight Family papers, President Wilson robbing the 1900-1984, 0.75 cubic ft. Floyd “wops,” mentions Fiume, and served in the US Navy in WWI. His other topics. For detailed papers include his unpublished information on Hemingway and an/published materials, his related materials in the Clarke correspondence, clippings, and Historical Library see Hemingway photographs, some of which are in Michigan. from WWI.

Ethel Barber, African Americans in Mount Pleasant (Mich.) Court Saginaw (Mich.) scrapbook, 1913, House Cornerstone contents, 2002, 1 Ov. v. Barber and her 1876, 1926, 0.25 cubic ft. Includes husband, Rev. William Barber, a list of WWI veterans. were important local African American leaders. The scrapbook Robert K. Helmle papers, documents, among other people, 1887-1925, 0.5 cubic ft. Helmle her brother, Harold S. Woodward, served in AEF in France and who served in WWI as a Sergeant Germany. His papers include WWI in Company F, 8th Illinois, 370th correspondence and photographs Infantry. See image of Ethel of Europe sent by him to his Top: Standing, Ethel Barber’s brother, Barber’s brother, Harold S. parents. Sergeant Harold S. Woodward, during Woodward, upper right. World War I. Bottom: Harrison H. Sherry S. Sponseller Michigan Saylor’s dog tags. Joseph Garneau Papers, history collection, 1872, 1998, 2 1918-1919, 0.25 cubic ft. (in 1 cubic ft. Includes Harrison H. box). While serving as a private in Saylor biographical notes, Company D, 340th Infantry, photographs, and his WWI dog Telegraph Battalion in 1918. His tags. Saylor (1896-1981), from unit was then sent to Archangel Mount Pleasant, played horns in (Russia) where he became part of the army band in World War I Company A, 339th Infantry (Polar while serving in France. See image Bears). Garneau served in of Harrison Saylor’s dog tags, Archangel from October 1918 to lower right. June 1919. Papers, 1918-1919, consist mostly of photographs of Vernon (Isabella County, Mich.: the Polar Bears, part of the Township) Township records, American North Russia 1868, 1969, 3 cubic ft. Includes an Expeditionary Forces, US Army unofficial scrapbook, Volume III, Infantry, 339th, and Russians at 1914-1918, 1941-1945, with two Archangel (Russia). Photographs loose pages of WWI local history, include views of the American including a list of Isabella County camp, group and individual soldiers reported dead and a portraits of Americans and photograph with text of Mount Russians, a surgery, and Russian Pleasant Indian School student laundresses. Also included is enlistees. See image of twenty Garneau's correspondence, June Indian soldiers from Mount 25, 1918-July 12, 1919, to his Pleasant Indian School on page family and girlfriend, Florence. He 31, lower right noted his unit's travel plans, his

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Papers of nurses: Album, 1984, includes photographs Student Army Training Corps at (copies) of CMUSATC practicing Harriet M. Huebel Family papers, Central Michigan University with guns, attacking targets, a 1894, 1967, 1.5 cubic ft., Huebel (CMUSATC), active from bugler, three group photographs of (1890-1959) served in the US September 1918 to sometime in the entire company, one of the 4th Army Nurse Corps in France 1919, never left the United States. platoon, and two 1984 photographs (AEF), November 1918-July 1919. The corps included four platoons of men who were CMUSATC The papers include her: AEF of 250 men. members. Hospital Paperwork, 1918-1919; American Red Cross CMUSATC collections include: Virginia Sharp Photograph Correspondence, 1919; collection, 1915, 1919, 1 folder. Correspondence to/from Harriet, John Porterfield Photograph CMUSATC photographs include mostly from other nurse friends collection, 1916, 1919, 1 folder. portraits and group photographs, and family; Diary, 1918-1919; Photographs include portraits and mostly outside in winter coats, a Nursing Tests, 1914, undated; War the CMUSATC traveling from snowball fight, men sitting inside a Department papers, 1919; War Mount Pleasant to Fort Custer in cafeteria, and training equipment for Insurance Papers, 1918-1919; Battle Creek, and then to Waco bayonet and trench warfare photographs of the AEF nurses on (Texas) to form the 32nd Infantry. practice. Captain Vaugural and board the SS. Missouri, and lieutenants Rider and Dancer are perhaps another ship, sailing to/ Kendall P. Brooks Papers, 1894, identified. One group photograph from France, documenting friends, 1967, 0.75 cubic ft. Brooks was a has the notation, "1919, the forgoten hospitals, nurses, doctors, professor, later head, of the [sic] (Tin Soldiers) SATC Mt. patients, pets, views of France, departments of physics and Pleasant. There are some Local etc., and WWI nurses gathering in chemistry at CMU, 1910-1947. His Boys here." Detroit, September 23, 1931; her fall 1918 gradebook identifies nursing cap; and some nursing some of his physics students as pins. CMUSATC members.

Mary M. Bourgeois Family papers, Students of the U.S. Government 1901, 1944, 2 cubic ft. Bourgeois Les O. Carlin collection, 1940, Indian School at Mt. Pleasant, Mich., (1884-1974) served as a nurse in 2014, 2 cubic ft. Carlin was a accepted for Army and Navy service the Red Cross during WWI. The counselor at CMU, 1948-1981. during World War I. papers include two photograph The CMUSATC Ov. Photograph albums of her nursing experiences, 1918-1919. One of the albums, entitled A.E.F. for the US Army Nurse Corps in France (AEF), is beautiful, and includes identified and dated photographs of soldiers, patients, graves, French people, parades, religious events, buildings, cities, sites devastated by bombs, and the ships she sailed on to and from France.

Merrie Steere correspondence, 1918-1919, 1 folder. Steere (b. 1893) served as an American Red Cross volunteer nurse in France during WWI. Her correspondence includes six letters to her family describing her trip on the ship Agar to Europe.

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Other collections: Broadside (copy) advertising Michigan scrapbook, 1937-1951, 1 March 4th [1921?] match in Ov. v. Includes WWI leaders from a Addie E. Hill collection, Shepherd, Pete Mitropolous, post-war perspective. Reflections, 1980, 2014, 1 folder. World's Champion vs. Young Her memories of WWI from a Baker, photograph of Mitropolous Miscellaneous photographic Gratiot County woman’s in World War I uniform with collection, 1901, 1918, 2.75 cubic ft. perspective. medals. (Uncataloged). Includes WWI propaganda glass- plate negatives, “Support the War”, Central Michigan University Office James W. Clapp papers and 1918. of the President collections. There scrapbooks, 1865, 1951, 13 Ov. v., are no specific WWI papers extant 1 folder. Includes U.S. political in this collection. information, some from WWI era.

Champion Wrestling Matches, [1921], 2000, 1 Ov. folder.

Editor's Note

Mirroring the change in seasons, our Spring 2015 issue opens with a President's Column that changes things up, too, taking a little bit different approach to getting things done in the archives. What new partnerships or other innovative approaches have you taken are considering taking to achieve your goals?

Students continue to fill us in on their professional activities, including the University of Michigan student chapter of SAA, and the descriptive Rebecca Bizonet, assistance they gave to the Kelsey Museum of Archaeology. We hope to Vice President/President- Elect and Editor, Open Entry hear even more from archives students, as groups and as individuals.

MAA's Annual Meeting is well represented in this issue, from new member Gavin Strassel's reflections on our 2014 meeting on Mackinac Island to Assistant Editor Chrissie Evaskis- Garrett and Bob Garrett's preview of this year's conference in beautiful Holland.

We hope you've enjoyed, learned from, and been inspired by this issue of Open Entry. We welcome your feedback on anything you've read here, as well as your submissions or ideas for future issues.

Assistant Editor Chrissie Evaskis-Garrett and Contributing Editor Carol Vandenberg were instrumental in gathering news for this issue, especially in the areas of student outreach, the Annual Meeting, Michigan History Day, and MAA's move to an electronic conference evaluation.

We cannot close without recognizing our wonderful production editor, Cynthia Read Miller, who has once again kept us moving ahead and helped us produce a fine-looking issue, if we do say so ourselves. Moreover, we wish to congratulate Cynthia on her recent retirement, on March 27, from a long and distinguished career as Curator of Photographs and Prints at The Henry Ford (see page21). Congratulations, Cynthia! While Cynthia has left one stage, we are grateful that she will be continuing on as Open Entry's production editor.

Happy spring! See you in Holland!

Rebecca Bizonet Editor, Open Entry

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Can you guess the names of the historical Mystery Photo figures that these women are portraying? Courtesy of the Burton Historical Send your thoughts to [email protected]. We’ll run Collection, Detroit Public Library your answers in the Fall Open Entry.

Answer for Fall 2014 Mystery Photo:

Host Marion Corwell and sixth-graders on the educational television show You Name It on WTVS-Detroit, March 1960. Corwell, the museum's Manager of Educational Television, is holding a fireplace bellows, typical for American homes during the 1600s-1800s. A hand-operated air pump, this tool creates a fast stream of air through the nozzle, which helps wood logs catch fire more quickly. Photograph is from the collections of The Henry Ford (ID P.B.25232 / THF116045) Submitted by Cynthia Read Miller, Curator of Photographs and Prints, The Henry Ford

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