PROtected CAPITal CitiES

(PROCAPITES)

Community Action Programme in the Field of Civil Protection (2000 – 2004)

Grant Agreement n. B4-3080/2003/370059 /SUB/D.3.

Final Report on Project

May 2006

PROCAPITES Project – Final Report

TABLE OF CONTENTS

ACKNOWLEDGEMENTS 3 PREFACE 4 THE PROCAPITES PROJECT 7 BRIEF HISTORY OF THE PROJECT 9

PHASE 1 – PREPARATORY 9

PHASE 2 – FIRST WORKSHOP 14 The first workshop 15

PHASE 3 – SECOND WORKSHOP 18 The second workshop 18 FINDINGS 20

ANALYSIS OF QUESTIONNAIRES 21 The “Preliminary” questionnaire 21 The “Legislation” Questionnaire 27 The “Health” Questionnaire 34 The “Psycho-social” Questionnaire 39 The “Scenario” Questionnaire 42 The “Early Warning” Questionnaire 47 CONCLUSIONS 49

PROCAPITES REPRESENTATIVES 52

PROCAPITES PROJECT MEETINGS 53 Helsinki and Tallinn – November 2004 53 International Lesson Learnt: the London bombing – October 2005 56 Meeting in Prague – November 2005 58 Exercise - FIFA World Cup - Berlin, March 2006 59 Visit in Rome of a delegation from Helsinki – June 2006 60

LITERATURE SEARCH 61

ANNEXES 64

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ACKNOWLEDGEMENTS

The success of the project depended on the interest and support of a number of organisations, to whom we wish to extend our gratitude, as follows:-

 the European Commission and Municipality of Rome for their financial support and encouragement  the core group members of the project  participants from the European capital cities who represented their countries as delegates or speakers at the workshops and for all their work and support throughout the project  staff of the Municipality of Rome, especially those from the Civil Protection Office, who facilitated the organization of the workshop

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PREFACE

The PROCAPITES Project

The themes of civil protection and emergency response are becoming ever more pertinent to daily life in European countries, especially as our normal activities are sustained by complex transnational networks from which new relationships and new challenges are constantly emerging.

For example, in recent months all the capital cities of the European Union have had to re- evaluate their capacity to respond to emergencies and plan for the efficient use of resources when crises occur.

During the process of constructing the European civil protection system, the City of Rome has been determined to give its full support to PROCAPITES, a project which, over the last couple of years, has striven to create a network among the European capitals. The project has helped increase our understanding of the role each administration can play in the prevention of disaster and the planning and management of civil protection activities.

PROCAPITES has encouraged all the European capital cities to work together and reinforce their mutual relationships in order to strengthen civil protection mechanisms, especially with respect to prevention and preparation activities. The project is an essential development in the process of promoting the civil protection actions of member states at all levels of public administration.

The spirit that animates PROCAPITES is one of full-scale collaboration and participation: the excellent cohesion that it has developed means that today the cities of Europe are more united than ever before.

Patrizia Cologgi

Director of the Extradepartmental Office of Civil Protection

Municipality of Rome,

Italy

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INTRODUCTION

The PROCAPITES Project concerns the safety, security and civil protection needs of Europe's capital cities. There are several reasons why these major agglomerations of population are to be considered exceptional places that require special civil protection arrangements:-

 they are large, complex urban areas and are vulnerable to a wide range of hazards

 many are 'primate cities', in the sense that they dominate the cultural and economic life, not only of a large surrounding area, but of their entire nation

 they have dominant and very distinctive administrative and functional roles in the life of their countries

 they are national seats of government and thus contain national parliaments and other sensitive, strategic institutions that require special protection against all kinds of hazards

 they attract key functions, such as head offices of companies, major academic institutions, international bodies and embassies

 they are magnets for urban vulnerability, terrorism, demonstrations, riots, mass gatherings, and potentially for the mass transmission of diseases

 they are major poles of attraction for mass tourism, business travel and migrant workers

Despite the obvious distinctness and specific needs of Europe's capital cities, until the arrival of Procapites, they lacked a network for the exchange of civil protection information. Such a network is vital in order to encourage the processes of information exchange, mutual assistance and transfer of expertise and to ensure the proper protection of residents of the cities and visitors to them.

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The PROCAPITES Project has been designed to be a highly significant contribution to the processes of creating an appropriate network and a set of mechanisms for sharing information and best practices at the capital city level.

The Procapites Family

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THE PROCAPITES PROJECT

The PROCAPITES PROJECT originated in response to the 2003 Call for Proposals in the field of Community co-operation in the field of Civil Protection (2003/C 188/05), under budget heading B4-3080. More specifically, it responds to Section B (Risks), Paragraph (A), of the Call for Proposals, which asked for methodological projects in the fields of risk assessment and management, particularly with respect to urban areas and chemical, biological, radiological and nuclear (CBRN) threats. The Project Manager developed a project outline, in consultation with team of experts and the Extra- Departmental Office of Civil Protection of the Municipality of Rome.

In order to seek support for the project, through funding under the Call for Proposals, the project proposal was submitted to the European Commission. The total funding requested was 416.568,92 euros, of which 291.594,24 euros was sought from the Commission, the 70% of contribution that could be requested. The remaining costs were to be met by the Municipality of Rome. The application was accepted and the grant agreement was received on the 19th of January 2004.

The aims of the PROCAPITES Project were as follows:

 to carry out comparative research on the procedures used by each of the capital cities to manage major hazards, emergencies and disasters;

 to compile and encourage the utilisation of an information bank, a manual of best practices and a set of recommended procedures for managing emergencies and mitigating disasters specifically in the context of Europe's capital cities;

 to provide a channel of communication between the civil protection authorities of each capital city;

 to suggest ways of involving both the residents of the capital cities and visitors to them in looking after their own safety.

The PROCAPITES Project was led and managed by the Municipality of Rome, not least because the Municipality had already established contacts in the field of civil protection

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with other major European capitals. Through the activities of the working group based in Rome, the PROCAPITES project has been extended progressively to a large number of European Capital Cities.

In line with the points noted above, the PROCAPITES Project had two major objectives:-

 to share experiences and best practices concerning methodology and procedures between the city councils of all the European capital cities in order to guarantee a high level of protection and safety for citizens of Europe with respect to major hazard events that occur in the principal urban areas;

 to strengthen and promote the process of sharing information among European citizens concerning procedures and methodologies for self-protection and information dissemination in the event of natural, technological or environmental disasters in major urban areas.

The PROCAPITES Project was thus intended to furnish high-quality applied research that could immediately be used to improve the general level of civil protection by instituting new procedures and revising existing ones. The Project was intended to assist in harmonising and homogenising emergency response and vulnerability reduction capabilities, largely by facilitating the processes of information exchange and utilisation of best practices.

Currently, there is a lack of both of these in European civil protection, and, given their special vulnerability, the shortage is particularly acute with respect to capital cities.

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BRIEF HISTORY OF THE PROJECT

The PROCAPITES Project became active in March 2004.

The project comprised five distinct but linked phases:

 Phase 1 – Preparatory (began in March 2004 and ended in February 2005)  Phase 2 – First workshop (planning began in February 2005 and ended in June 2005)  Phase 3 – Evaluation of the first workshop and planning of the second workshop (began in June 2005 and ended in October 2005)  Phase 4 – Second workshop and its evaluation (the workshop took place on January 2006)  Phase 5 – Final report (completed by end of April 2006).

The proposed timescale was extended as a consequence of some difficulties during the preparatory phase (as explained in Phase 2). It was necessary to continue the preparatory phase until February 2005, so that the workshop phase commenced on the same month. The first workshop was re-scheduled to June 2005, while the second workshop took place on January 2006 and the project was completed by the end of February 2006.

Phase 1 – Preparatory

The Project working team was supported by the Extradepartmental Office of Civil Protection of the Municipality of Rome, directed by Mrs. Patrizia Cologgi. As a first step it singled out a “core group” chosen from all the experts who were asked to participate in the project. The goal of the core group was to plan, organise and coordinate all the activities of the project. The members of the group were as follows:-

Mrs Giovanna Scotto of the Municipality of Rome Mr Marco Iacovelli, Municipality of Rome Mrs Micaela Mastrocicco, Municipality of Rome Mr Gennaro Agrillo, Municipality of Rome

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Mr Domenico Maiorana, Municipality of Rome Prof. Franco Barberi, University of Rome III Prof. David Alexander, University of Florence Ms Maria Luisa Silvestrini, Department of Civil Protection, Council of Ministers Mr Elvezio Galanti, Department of Civil Protection, Council of Ministers Mrs Adriana Volpini, Department of Civil Protection, Council of Ministers Mr Francesco Geri, Department of Civil Protection, Council of Ministers Mr Marco Agnoloni, Department of Civil Protection, Council of Ministers Mr Cosimo Golizia, Department of Civil Protection, Council of Ministers Mr Piero Moscardini, Department of Civil Protection, Council of Ministers Mrs Silvia Bernardini, Department of Civil Protection, Council of Ministers Mr Gioacchino Mistretta, Region of Sicily Administration Mr Massimo Magno, Consulting Engineer, Rome Mr Carlo Terranova, Consulting Geologist, Rome Mr Lorenzo Alessandrini, ISPRO National Civil Protection Research Institute, Rome Mr Fiorenzo Fratini, Consulting Accountant, Rome Ms Marina Mucciarella, Consulting Architect, Rome Ms Sabina Di Franco, Consulting Geologist, Rome Mr Giorgio Coppola, Consulting Geologist, Rome Mr Alessandro D’Addio, Consulting Information Technology Specialist, Rome Mr Costantino Meskhi, Consultant Ms Paola Tibalducci, Freelance Interpreter, Rome Mr Giovanni Leo, Freelance Interpreter, Rome Mr. Sebastiano Gissara, Consulting Engineer, Rome Mr. Roberto Raspa, Consulting Engineer, Rome Mr Francesco Repola, Consulting Engineer, Rome Mrs Antonella Carino, Database Assistant Mrs Mariagrazia Cesarini, Database Assistant Ms Sonia Volpi, Database Assistant Mrs Antonella Seri, Database Assistant

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At the same time the administrative procedures necessary to manage the project were activated.

In order to develop a timetable for the fulfilment of the project's aims and objectives, the core group met several times in the Spring of 2004 in the Operations Centre of the Extra-Departmental Office of Civil Protection of the Municipality of Rome. In the preparatory phase, the group gathered information on civil protection offices, local emergency planning and response arrangements and infrastructure characteristics of European capital cities. To do this, it made use of questionnaires administered by correspondence and direct contacts by telephone, e-mail and site visits.

The PROCAPITES team identified the principal figure in charge of civil protection bodies in the capital city of each EU member and candidate state. The mayors of the cities and heads of civil protection services in the elected council of each European capital were also identified. A specific database was created. (see Annexe 1)

A letter was sent to the appropriate representatives of the capitals cities to introduce them to the PROCAPITES Project, explain its aims and operational objectives, describe its organisation and outline the programmes for the first and second workshops (see Annexe 2 and Annexe 3).

In order to gather information from the civil protection offices of the various capital cities a questionnaire was developed.

Next, the PROCAPITES Project logo was designed, and a preliminary version of the project website was developed and inaugurated, with the address www.procapites.org. This site was created in order to keep people involved in the project informed of its activities and to help the circulation and the sharing of news, ideas and methodology. The website pages were updated with new information as the project proceeded.

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The PROCAPITES website provided a flexible tool that helped to:-

 create and broaden the network of participants

 facilitate the exchange of questions, solutions to problems and best practices

 develop and spread a common culture, language and methodology of civil protection within the European public administrations that deal with it

 enable participants to keep themselves informed of the project's actions and initiatives

 provide useful background material

 provide links to appropriate websites (city councils, civil protection services, the European Union, etc.).

In August 2004 a conference was held at the City Council headquarters in Rome, at which the Deputy of the Mayor Mr. Dario Esposito presented the PROCAPITES project to the Italian press. All print media articles that appeared as a result of the press conference were collected and compiled into a review document (Annexe 4). In order to explain the project and solicit participation, after the press conference, the Mayor of Rome sent his European counterparts a letter and the following attachments - a copy of the PROCAPITES Project description, the outline programme of the first and second workshops and a questionnaire to complete.

In this starting phase the Project interacted with other existing networks, both in the Municipality of Rome and in Europe. Particularly the Procapites Team contacted the Civil Protection Network of the Municipality of Rome and the EUROCITIES Project and the European Congress of Local and Regional Authorities.

Further contacts with the European capital cities were made by telephone and e-mail, and as a result by January 2005 the following 15 capitals had indicated their willingness to participate in the project: Berlin, Budapest, Copenhagen, The Hague, Helsinki,

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Lisbon, London, Ljubljana, Madrid, Nicosia, Oslo, Prague, Reykjavik, Stockholm and Tallinn.

Two site visit were undertaken when the City of Tallinn invited Mrs Cologgi to explain the project to the municipalities of Helsinki and Tallinn (see Procapites Meetings).

The capital cities that answered the first letter were asked to provide documents and information about their councils and civil protection services.

The returned questionnaires were collated and analysed in time to present the findings at the first workshop. This inaugurated the phase of data collection and analysis. Letters and e-mails were sent directly to correspondents to ask for copies of national legal instruments for civil protection and these were arranged in a form accessible through the project's website. Copies of local and regional legislation were also requested from the capital cities.

The group of experts met to develop an inventory of measurable elements that could be shared with the civil protection services of all the metropolitan areas of Europe. Thematic questionnaires were developed to collect specific information on matters such as healthcare provision, management systems, legal systems and psycho-social issues.

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Phase 2 – First workshop

In February 2005 the Procapites team began organising the first workshop with the title “Civil Protection and Capital Cities: Administrative Procedures and Technical Operations”. It was scheduled to take place over the period 7-10 April 2005.

On 1 April the health conditions of Pope John Paul II worsened, due to this reason the Major of Roma, Mr. Valter Veltroni, ordered to all the municipality departments to suspend any kind of activities to allow concentration of forces to solve any problem which could arise from the large flow of pilgrims coming to Roma from all the Word.

As a consequence to these special circumstances the Procapites Team asked the European Commission to postpone the first workshop, The Commission accepted this proposal and after that all the participants were informed of the situation.

During the management of the Funeral of Pope John Paul II, the Procapites Team, on behalf of the Municipality of Roma hosted some observers from the European Commission, to observe the action taken in this situation.

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The first workshop

On 19 May 2005 a meeting was held in Brussels with Mrs Pia Bucella of the DG Environment Civil Protection Office to determine the new dates for the workshop. This was fixed for 23-26 June 2005 in Rome. To invite representatives of the capital cities an e-mail was sent with attachments consisting of the workshop programme (see Annexe 5) and a registration form. Questionnaires on the matters to be discussed in the workshop were also sent.

The workshop phase was developed under the auspices of the project's aims and objectives. The economic and professional resources involved in the organisation of the workshop helped to guarantee its success, but the active participation of the delegates from the capitals was the most fundamental determinant of this. The workshop was held from the 23rd to the 26th June 2005, at the Istituto Superiore Antincendi (ISA), the college of the Italian National Fire Services. It was attended by 18 delegates from 14 different countries and by the representative of the European Commission.

In order to facilitate dialogue and the sharing of ideas, the organising committee set up a system of four large monitor screens placed in the centre of the meeting room, with the seats for the delegates arranged in a square around these.

The comprehensive workshop programme included:

 a series of welcoming and scene-setting presentations

 a series of presentations outlining the different management systems of the capitals

 speakers representing the government and organisations of Italy and the EU

 presentation of the results of the first questionnaire

 discussion on the various thematic questionnaires given to the participants

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During the workshop experts from Berlin, Budapest, Copenhagen, The Hague, Lisbon, London, Ljubljana, Nicosia, Oslo, Prague, Reykjavik, Rome, Stockholm and Tallinn assisted in the creation of a network among the civil protection offices of these cities. Every expert presented a brief review of the organisation of civil protection in his or her own city. The city of Rome gave a review of the management of the major civil protection event caused by the illness, death and funeral of Pope John Paul II. Thematic questionnaires on early warning, scenario building for planning, legislation, health, emergency system management and psycho-social problems were given to participants and discussed.

While staying in Rome, the participants visited several emergency operation centres: the Operation Room of the Prefecture of Rome, the EOC of the Rome fire brigades and the one of the Civil Protection Office of the Municipality of Rome.

During the workshop, delegates were able to share information, ideas, experience and concerns. Participants were extremely positive and enthusiastic about the workshop and the project, and they greatly enjoyed the opportunity to share good practice and learn from each other. The atmosphere of the workshop was cordial and it led to further fruitful collaboration. The Procapites team collected all the presentations and other documents from the capitals and put them on a CD-ROM which was distributed to the participants. All the material collected was put into the documents section of the newly updated Procapites website.

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Working together in the Operative Centre of Rome

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Phase 3 – Second workshop

From the month of June 2005 to the month of January 2006, the activities of the project continued. In particular some Capital Cities (Bruxelles, Dublin, Paris, Wien) that until that moment were impossible to reach for different reasons, were finally contacted and invited to the second workshop.

The thematic questionnaires were collected and analysed and in general contacts and visits were carried on.

Unfortunately difficulties persisted to contact the Cities of Vilnius, Riga, Athens, Warsaw, Vaduz, Ankara, Sofia, Bucharest, Bratislava, Luxembourg, Valletta.

The second workshop

The second workshop of the PROCAPITES Project was held in Rome over the period 9-12 February 2006 (see Annexe 6). Delegates from 18 capital cities (Berlin, Bruxelles, Budapest, Copenhagen, Den Hague, Dublin, Helsinki, Lisbon, London, Ljubljana, Madrid, Nicosia, Oslo, Paris, Prague, Reykjavik, Stockholm, Tallinn, Wien), and the representative of the European Commission attended.

The main purpose of the second workshop was to achieve consensus among the delegates from the various European capital cities on practical matters of collaboration. Particular attention was given to exploring the potential for developing a civil protection risk management version of the planning guidelines for developing sustainable local communities under Agenda 21 of the United Nations Conference on Environment and Development (UNCED), as agreed at the Rio de Janeiro summit of 1992. The impetus for proposing this initiative came from the pressing need to reorientate civil protection from excessive concentration on managing emergencies when they occur towards a more balanced approach that also focuses on disaster prevention and risk reduction. Delegates were enthusiastic about the idea and discussions were held on the way to adapt and implement the precepts of Agenda 21 to the needs of capital city civil protections services.

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The second PROCAPITES workshop continued the process, established with the founding of the Project, of sharing information on developments and practices. Whereas the principal interest in this respect at the first workshop was the management of the convergence of five million Catholics upon Rome for the funeral of Pope John Paul II, in the second workshop delegates were able to see a presentation and discuss with representatives of the government of Berlin how that city is tackling the security needs associated with the Fifa World Cup finals.

Finally, participants in the second workshop put together a charter for the continuation of PROCAPITES, in which they agreed a mission statement and nine principles for collaboration under which a renewed version of the project should be conducted (see Annexe 7).

The mission statement emphasized the fact that PROCAPITES is a support mechanism for the activities of each capital city emergency management, disaster preparedness or civil protection service. The principles tackled the question of how to maintain the network, which will be promoted through renewal and enrichment of the PROCAPITES website, plenary meetings to discuss themes such as standards, guidelines, best practices and the development of a toolbox of methodologies, and ad hoc debriefing meetings after specific events.

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FINDINGS

The first difficult encountered in the preparatory phase of the project was to gather the basic information on Civil Protection Offices of the European Capitals, and to contact and involve the “persons in charge”, overcoming the initial diffidence.

The main goal achieved during the four days of the first meeting was to stimulate a mutual information sharing and starting to know the different Civil Protection system of each Capital.

Important conceptual differences have emerged comparing the different systems: First, what do we mean exactly when we say “Civil Protection”?

In fact, starting from the terminology, while there is basically an identity of view on emergency management, there are considerable differences in all the other aspects, i.e. civil protection, civil defence, preparedness, resilience, planning and so on.

The meetings helped the participants from all over Europe to find a common ground of mutual understanding to better know each other.

The Procapites Project helped to start a valuable process of collaboration that will facilitate the development of metropolitan emergency preparedness systems throughout Europe.

During these days started the building of the Procapites network between European cities. Some important events (Prague Flood, Madrid bombing, Pope’s death in Rome, London bombing, World Cup Soccer in Berlin) helped to strengthen the link between participants and Capitals. Each Capital brought a wide knowledge and a specific experience that started a process of sharing and comparing between all the members of the network.

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Analysis of questionnaires

A set of questionnaires were given to the participants of the project, with the aim to share information on the different civil protection system of each Capital (see related charts in Annexe 8).

The “Preliminary” questionnaire

The first questionnaire, called “Preliminary questionnaire”, about general matters on emergency management organisation in each Capital, was sent by e-mail before the first work shop and discussed during this first meeting. The other 5 “thematic” questionnaires about specific field relevant to the system (early warning, scenario building for planning, legislation, health, emergency system management and psycho- social problems), were presented during the first workshop, the answers collected between the two meetings and their outcome showed during the second workshop.

To analyse the Preliminary questionnaire a matrix was applied and charts was used to illustrate the results (see Annexe 9).

The questionnaire was composed of 17 questions:

Q.1 What is the main organisation that deals with civil protection, civil contingencies management and emergency preparedness in your city?

The answer to this question pointed out the differences between types of organisation showing an extremely heterogeneous: i.e. in northern cities the civil protection is mostly lead by Fire Brigades (Stockholm, Copenhagen, Helsinki, Tallinn), in other capitals such as Rome, Lisbon and Madrid there is a Civil Protection Office as part of the Municipality, in Nicosia the civil protection is in the Municipal Technical Services, the city of Oslo as an Emergency Planning Agency, in Wien and Warsaw and Prague the stress is on “Crisis Management”, London has the “Regional Resilience Forum” that depends from the National Government, Berlin depends directly from the Ministry of Interior of Capital/State (Länder), in Dublin the responsibility for Civil Protection and emergency

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response management is shared between Police, Health Services Agency, Local Authorities and Irish Coast Guard, and so on.

For what concern having a web sites:

 Yes - 62%

 No - 25%

 No answer - 13%

Q.2 To whom does this organisation report (e.g. the mayor, the city council, central government)? In other words, which official or organ of government has primary responsibility for assuring that the organisation fulfils its duties?

 City Council/Other Department - 50%

 Mayor - 31%

 Central Government - 19%

Q.3 Briefly, what is the position of this organisation within the national structure or hierarchy of services that deal with emergency planning and management?

 City Government - 57%

 Provincial Government - 1%

 National Government - 31%

Other – 1 % (The City of Tallinn has a Rescue Service (Fire Brigades) that is independent sub organisation of State Rescue Service. Tallinn City Government has delegated crisis management task by contracting them

Q.4 Are there any other organisations, apart from "blue light" services (police, fire and ambulance), that deal with civil protection and emergency preparedness in your city?

 Yes – 87%

 No – 13%

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Q.5 Is the civil protection and emergency preparedness service of your city governed by a basic national, regional or local law or other legal instrument?

 Only National – 38%

 National/Regional – 6%

 National/Municipal – 25%

 Regional/Municipal – 6%

 All levels – 19%

 None - 6%

Q. 6 Which organisation (and who within it) would lead the response to a major emergency in your city?

 Mayor – 37%

 Police – 13%

 Ministry of Interior – 13%

 Fire Services – 6%

 Local authorities – 31%

Q. 7 What are the main threats (natural, technological, social or intentional hazards) that your city faces?

The man-made hazards more indicated in the questionnaire were:

Urban fire, car, train, air crash, industrial and domestic explosions, CBNR and bomb blasts

The natural hazards were:

Floods, violent storms

Q. 8 At what stage is emergency planning in your city?

 Advanced - 29%

 Intermediate - 59%

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 Preliminary - 12%

Q.9 Is the private sector involved in or covered by emergency planning in your city (especially where municipal services such as transportation and environmental services are run by private companies)?

 Yes – 87%

 No – 13%

Q. 10 Are emergency management field exercises held in your city?

 Yes – 87%

 No – 6%

 No answer – 6%

Q. 10 a If yes, about how often

 Every two years – 13%

 Every year – 30%

 More than once in a year – 25%

 Irregularly – 19%

 No answer – 13%

Q. 10 b When was the last one?

 2005 – 29%

 2004 – 43%

 2003 – 7%

 No Answer – 21%

And what hazard did it address?

 Terrorist attack – 24%

 Car accident in tunnel – 13%

 Electricity blackout – 13%

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 Chemical hazard – 19%

 Command and control – 6%

 Flood – 6%

 None – 19%

Q. 11 Does your city's civil protection and emergency preparedness service make use of volunteer organisations?

 Yes – 81%

 No – 19%

Q. 12 Does your city's civil protection and emergency preparedness service have a press office or news agency attached to it for the purposes of liaising with the news media (television, radio and print journalism)?

 Yes – 81%

 No – 19%

Q. 13 Does your city have a dedicated emergency operations centre?

 Yes – 94%

 Under development – 6%

Q. 14 Does your city have detailed plans to evacuate members of the public from danger zones and care for them?

 Detailed Plan – 63%

 General Plan – 31%

 Under construction – 6%

Q. 15 Has your city had a major emergency within the last few years?

 Yes – 50%

 No – 50%

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Q. 16 Which organisations in your city stockpile basic relief goods such as emergency foodstuffs, bedding, search-and-rescue gear?

The solutions chosen tend to vary a lot from one city to another, from the National Government to local emergency centres, from Red Cross to Civil Defence Forces.

Q. 17 Finally, are there any other details of your civil protection and emergency preparedness service that you would like to share with us?

Capitals indicated were to find other details (web sites, documents, etc.)

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The “Legislation” Questionnaire

This questionnaire on law and administrative subjects was composed of 38 questions. It was given to the participants during the first workshop and sent by e-mail. The results were shown during the second workshop.

Q. 1 What are the main laws and regulations on civil protection, both at local (municipal) and national level?

The cities indicated the name of the main National and local laws.

Q. 2 What are the responsibility, duties and the role of the Mayor of your City?

 Mayor – 50%  City Council – 33%  Ministry of Interior – 17%

Q. 3a Has the Mayor special powers in case of necessity for public safety? Â Yes – 50% Â No - 50%

Q. 3b If yes, which one? Some examples: the Mayor coordinates rescue and evacuation operations, can decide to stop people entering in dangerous zone, can make special laws.

Q. 4a Has the Mayor and the Council special powers in case of emergency? Â Yes – 50% Â No - 50%

Q. 4b Which one? Some examples: the Mayor has the delegated power of taking exceptional measures in case of emergency, coordinates the Emergency Operational Centre or delegates a manager.

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Q. 5a How is your Council organised? and Q. 5b What are the duties of the Council? Some descriptions of the different organisations of city Councils and their duties.

Q. 6 Describe relationships between the Council, National Government and other levels, both in “peace time” and during emergencies. Descriptions of when and how the different levels interact.

Q. 7a Has someone the duty to inform the population about risks and hazards? Â Yes – 100%

Q. 7b How? Â who is in charge – 17% Â municipality – 66% Â fire services – 17% Some examples: through the Metropolitan Emergency plans, with the aid of the Emergency Coordination Centre (Communication group), through the Fire Brigades, it depends the type of emergency.

Q. 8 What are the duties of municipal Police regarding civil protection? They assure and support the Civil Protection activities in case of emergency, control traffic, public order, evacuations.

Q. 9 During an emergency, who co-ordinates the forces? Â Fire Brigade – 33% Â Police – 17% Â Municipal Centre – 33% Â It depends – 17% Â Q. 10 Are there different “levels” of emergencies? Â 3 levels – 66% Â 2 levels – 17% Â no answer – 17%

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Q. 11 Is there a subsidiary intervention of the national levels? Â in case of war – 17% Â disaster & terrorism – 66% Â no answer – 17%

Q. 12 Describe how expenses are managed during emergencies. Â No special system - 17% Â Every organisations pay its own expenses - 33% Â Local - 17% Â National - 33%

Q. 13 What kind of administrative subdivision has your Capital? Districts, administrative areas, wards, no division.

Q. 14 Does the educational system play a role in civil protection training and information? How? Â Yes – 67% Â No - 33% Prevention and information to the population.

Q. 15a Does the City Council work with freelance consultants and advisors? Â Yes – 50% Â No - 50%

Q. 16a Does the Council involve the voluntary organisations in the civil protection system? Â Yes – 83% Â No - 17%

Q. 17 What kind of administrative instruments do you have during emergencies? Â Deliberation – 34% Â Administrative order – 33% Â Municipal ordinance – 25%

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 Law – 8%

Q. 18 Who is criminally liable in case of error? Â Mayor - 17% Â It depends – 66% Â President of Council - 17%

Q. 19 Who is criminally liable in case of negligence? Â Mayor - 17% Â It depends – 83%

Q. 20a Does the Civil Protection System use GIS and/or other databases? Â Yes – 100%

Q. 21a Does the Capital City play a role regarding suburban municipalities? Â Yes – 83% Â No - 17%

Q. 21b Which one? The Capital Cities coordinate the suburban municipalities in case of emergency.

Q. 22 What percent of the town’s budget is dedicated to the Civil Protection? A difficult question to answer. It varies from 10 to 1,5 percent to cannot be calculated.

Q. 23 How many regular employees are dedicated to the emergency management activities? Another difficult question to answer.

Q. 24 Are there any other political figures besides the Mayor who are in charge of emergency management (aldermen, chairmen, councilors)? Â Ministry of Interior - 17% Â Ministry of Home Affairs - 17%

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 Mayors of districts - 17%  Councilors – 32%  No - 17%

Q. 25 How do you manage expenses during an emergency? In general no special system is provided in advance. The expenses are balanced after the event.

Q. 26 Describe the administrative procedures for supply contracts of goods and services during “peace time” and emergency. Normal procedures and contracts with companies.

Q. 27a Is the municipal emergency management system integrated with the other municipal services (urban planning, lifelines, social services, housing, statistics)? Yes – 83% No - 17% They are involved in the different phases, including planning. Q. 28a Is the municipal emergency management system integrated with health services? Â Yes – 83% Â No - 17%

Q. 28b How? They are a fundamental component of the emergency centres.

Q. 29 Describe if and how the Police cooperate with civil protection system They perform different tasks, for example they close the affected area and provide the routes of the relief forces,

Q. 30 Is training system specifically organised? Â Yes – 83% Â No - 17%

Q. 31 Who is in charge of civil defence duties?

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 Government – 17%  Emergency Services & Civil Protection – 32%  Civil Defence - 17%  Mayor - 17%  Ministry of Interior - 17%

Q. 32a Has the international situation affected National programmes in the field of civil defence? Â Yes – 100%

Q. 33 Has the European Community financed projects from your Capital during the past ten years? Â Yes – 67% Â No - 33%

Q. 34 If yes, what kind of projects have been financed? Twinning Projects, Interreg III C

Q. 35a Does your office follow models from other European Capital Cities? Â Yes – 50% Â No - 50%

Q. 36a Do you work with schools and education system even for exercises activities? Â Yes – 67% Â No - 33%

Q. 36b If yes, how? National youth competitions, evacuation simulations, cooperation during planning schools activities etc.

Q. 37 Who is the owner of public buildings (especially schools)? Â State – 17%

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 Municipalities – 66%  Private/Public – 17%

Q. 38a Do you agree to support the standardisation of procedures and models between the Civil Protection System of the Capital Cities under the EU patronage? Â Yes – 67% Â No - 33%

Q. 38b Why? In favour of sharing knowledge and procedures but sceptical about standardisation.

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The “Health” Questionnaire

This questionnaire was about management of health assistance during emergencies and was composed of 22 questions. It was given to the participants during the first workshop and sent by e-mail. The results were shown during the second workshop.

Q. 1 In case of an accident in your city involving a large number of people, who is the coordinator of health emergency activities?

 Fire Department – 12%

 Defense Committee - 13%

 Medical Emergency Services – 62%

 Hospital – 13%

Q. 2 Are health emergencies activities managed by a unique coordinator or by different corporations/organisations ?

 Unique Coordinator – 50%  Committee/Coordination Centre – 50%

Q. 3 If there are more organizations, do they act autonomously or under a unique coordinator?

 Unique Coordinator – 62%  Committee/Coordination Centre – 25%  No answer – 13% Q. 4 Have you got in your system the M.D.M.(Medical Disaster Manager) as a responsible of the extra hospital emergency phase?

 Yes – 100%

Q. 5 Does the M.D.M belong to the Health System or to other organizations such as Fire Brigades or Police Health System?

 Health System - 62%

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 Emergency Service - 13%  No answer - 25%

Q. 6 By which kind of health professional profile is more often represented, in your system, the disaster manager?

 Medical Doctors – 36%  Surgeons – 14%  Anesthetists – 36%  Technical professionals/Paramedics – 14%

Q. 7 Do health workers receive special training courses concerning Emergency Medicine?

 Yes – 100%

Q 8 Are there any other health organisations (volunteer organisations) that deal with civil protection and emergency preparedness in your city?

 Yes – 87%  No – 13%

Q. 9 In which proportion do the public and the private sector act in the emergency health operations?

 100% Public - 25%  95% Public 5% Private – 62%  100% Private – 13%

Q. 10 Which kind of support is given by local civil protection to the health emergency situation?

 No special function - 12%  Set up of AMP (Advanced Medical Post) - 12%  First aid - 13%  Coordination – 24%  CBRN decontamination - 13%  Rescue - 13%

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 No answer - 13%

Q. 11 How long does it take to start a Advanced Medical Posts, a special number of ambulances and technical medical specialized team after an emergency situation in your city?

 Less then 1 hour – 49%  1-3 hours – 38%  No answer - 13%

Q. 12a Which are the fundamental characteristics of an Advanced Medical Post?

Triage and first medical aid, presence of specialized trauma and emergency doctors, paramedics and nurses, stabilization of the victims, transport of the victims from the AMP to the local hospitals.

Q. 12b Which kind of medical professionals are more utilized for an Advanced Medical Post?

 Emergency Doctors – 24%  Technicians/Paramedics – 28%  Nurses – 24%  No answer – 24%

Q. 13 Who receives the first call after an emergency? Does exist one telephone number for all the emergencies or does exist a special telephone number only for health emergencies?

 112 – 62%  National Ambulance Centre – 12%  One number for Fire and Medical services – 13%  Alarm Centre – 13%

Q. 14a Where is normally located the operational headquarter?

 Fire Department – 37%  Office of the Mayor – 13%  Police Headquarters – 13%

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 Municipal Civil Protection Office – 13%  Emergency Centre – 24%

Q. 15 Have you got a medical database by which you can select specialized health personal (doctor, technical professionals etc...) to utilize for an emergency situation in your city?

 Yes – 62%  No – 25%  No answer – 13%

Q. 16a Do city hospitals have detailed intra hospital plans for mass evacuation and for casualties mass influx?

 Yes – 87%  No – 13%

Q. 16b If yes, have those plans already been tested?

 Yes – 62%  No – 25%  No answer – 13%

Q. 17 During the emergency situation which kind of radio system instruments do you use?

 Radio – 61%  Mobile phones – 31%  Satellite phones – 8%

Q. 18 Have you got your own sets and instruments (mobile-phones, radios, satellite- phones) or do you need those from others?

 Own – 75%  No answer – 25%

Q. 19 How many radio-frequencies do you use?

 More – 75%

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 Two – 25%

Q. 20 Are emergency management field exercises held in your city?

 Yes – 100%

Q. 21 Does your city have special decontamination teams?

 Yes – 87%  No – 13%

Q. 22a Does your city have special antidotes stockpiles?

 Yes – 87%  No – 13%

Q. 22b Where are they located?

Hospitals, Civil Protection warehouses, University Institutes.

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The “Psycho-social” Questionnaire

The questionnaire about the psychological aspects of emergency and social issues was composed of 14 questions. It was given to the participants during the first workshop and sent by e-mail. The results were shown during the second workshop.

Q. 1 Is psychosocial assistance part of your Capital City civil protection services?

 Yes – 100%

Q. 2 If yes, please shortly describe the services offered. Which kind of support is provided?

 Interpersonal contact, communication and exchange of information – 33%  Social, emotional, psychological – 39%  Financial, administrative, legal issues – 28%

Q. 3 If, psychosocial assistance is NOT part of the services offered: It is foreseen by the rules but not applied in practice

All the cities provide psychosocial assistance.

Q. 4a If psychosocial assistance services exists, in which occasions are they available? Major emergencies?

 Yes – 100%

Q. 4b Daily emergencies?

 At the health service level / in the ambulance – 43%  At emergencies health services level – 29%  At police stations – 21%  At the fire-fighting service – 7%

Q. 4c Major events (such as concerts, mass gatherings etc.)?

 Yes – 43%  No answer – 57%

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Q. 5 What are the target groups of psychosocial assistance?

 Victims – 39%  Families, relatives and friends of victims – 39%  Civil protection personnel, rescuers – 22%

Q. 6 Who is in charge of providing psychosocial support?

 Psychologists – 43%  Psychiatrists – 29%  Medical doctors – 14%  Social workers – 14%

Q. 7 Which organizations provide psychosocial services in your Capital City?

 Red Cross – 18%  Volunteer associations - 27%  Specialized civil protection services, through internal personnel – 18%  Municipal Health/Social Service – 37%

Q. 8 What type of services are provided?

 Listening – 24%  Group therapy – 19%  Individual therapy – 19%  Practical support (legal services, logistical, administrative, etc.) - 23%  Debriefing – 15%

Q. 9 Who alerts and deploys psychosocial services?

Police or Fire Brigades, Social and health services, Civil Protection Department,

Q. 10 Who trains and supervises them?

 Volunteer organisations – 12%  Fire brigades – 12%  Police – 13%  Private organisation – 13%  Social/emergency services – 37%

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 No answer – 13%

Q.11 Do emergency worker receive training on psycho-social matters?

 Yes – 72%  No – 14%  No answer – 12%

Q. 12 Is there a link between psychosocial services and research institutions?

 Yes – 29%  No – 71%

Q. 13 Are psychosocial cases entered into a data base or any other register?

 Yes – 43%  No – 57%

Q. 14 Please provide a case study on psychosocial assistance in your Capital City

Two examples from the city of Lisbon and from the city of Oslo:

 In small daily situations as well as in Exercises and Simulations, the procedures are reviewed and improved, in dialogue with the other entities that deal with psychosocial support to the population in emergency situation. The symptomatology and emotional issues are being built and renewed by the Rehabilitation Group of the Civil Protection Department of the City Council of Lisbon.

 The Social Emergency Services in the City of Oslo function very well and have been acclaimed in reports from the state health authorities. The effort during the tsunami disaster last year (26.12.2004), where they for two weeks established an extraordinary, comprehensive 24-7 psychosocial service (here in Oslo) for the Norwegians involved, their relatives and others involved, provides an excellent case study. Reports on this case and many others have been made, but they are however only in the Norwegian language.

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The “Scenario” Questionnaire

This questionnaire aimed to find out some information about scenario building for emergency planning and was composed of 25 questions. It was given to the participants during the first workshop and sent by e-mail. The results were shown during the second workshop.

Q. 1 Which sorts of individual hazard commonly affect your metropolitan area?

 Natural hazards – 30%  Technological hazards – 30%  Social hazards - 20%  Intentional hazards (terrorism) - 20%

Q. 2 Which parameters do you considered to determine the most important hazard (frequency, impact on society, economical impact)?

 Frequency – 31%  Social impact – 38%  Economical impact – 23%  Terrorism – 8%

Q. 3 Have you established a priority order of individual hazard?

 Yes – 67%  No – 33%

Q. 4 Which are the most significant hazards that your administration has to deal with?

All the hazards had been indicated.

Q. 5 When did the last major incident or disaster in your metropolitan area occurred?

Some examples: urban fire, chlorine release, floods, gas explosion.

Q. 6 What was the largest death toll in a single incident or disaster in your capital city?

It varies a lot, from a few people to thousands (Lisbon earthquake 1755)

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Q. 7 Which kind of approach are you using for calculating the scenario?

 Comparison – 25%  Deterministic – 25%  Statistical – 17%  Past history – 33%

Q. 8 Do you use deterministic or statistical methodology?

 Both – 50%  None – 17%  No answer – 33%

Q. 9 Can you describe in short the way you use for calculation the scenario?

Some examples:  We revise the previous decades’ major incidents and probability of vulnerability of those events  Deterministic analysis is used to elaborate the different scenarios and statistical methodology to determine the critical areas and the interventional priorities.

Q. 10 If you use a statistical approach, have you calculated a medium occurrence frequency for every hazard in you country?

 Sometimes – 17%  No answer – 17%  No – 66%

Q. 11 Do you have commercial software to calculate the hazard? Or do you have dedicated software?

 Commercial – 34%  Dedicated – 33%  None – 33%

Q. 12 In which operative system is your software developed?

 MS Windows – 50%  No answer – 50%

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Q. 13 Is your scenario simulator able to be updated in real-time?

 No – 33%  Yes – 50%  No answer – 17%

Q. 14 Do you use data from the National census, or from more detailed databank?

 Census – 13%  Other databank – 25%  No – 13%  No answer – 49%

Q. 15 Which combinations of hazard affect your metropolitan area?

 Critical infrastructures is possible (e.g. power cut)  Chemical, technological and natural hazard  Health-terrorism attacks  Flood and extreme weather  Natural hazard with danger of infrastructural collapses  Explosions in railway yard, followed by large fires

Q. 16 Have you evaluated the most dangerous cascade scenario or only the individual scenario?

 Both – 50%  Only one hazard scenario – 50%

Q. 17 Can you describe in short some examples of cascade of events that you already hypothesized?

 Critical infrastructures – 17%  Terrorism – 17%  Technological emergencies – 17%  No answer – 49%

Q. 18 Have you considered events occurring outside your metropolitan area?

 Yes – 100%

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Q. 19 If you calculated the scenario for your hazards, have you elaborated some emergency plans?

 Yes – 83%  No answer – 17%

Q. 20 Have you made emergency planning for each individual hazard?

 Yes – 67%  No – 33%

Q. 21 Have you planned intervention to reduce the impact of your main hazards on the parameters that you estimate more important?

 Yes – 100%

Q. 22 Are you planning the emergency response using a simulator of scenario?

 Yes – 33%  No – 17%  No answer – 50%

Q. 23 Have you made emergency planning for each individual hazard or for a cascade of events?

 Individual hazard – 50%  Cascade – 0%  No answer – 50%

Q. 24 Is the emergency planning in your jurisdiction based on the formulation of hazard, risk o response scenarios?

 Risk assessment – 17%  None – 17%  All – 33%  No answer – 33%

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Q. 25 In case of large disaster have you determined the emergency areas for your different hazards and risks (meeting points, gathering areas, reception areas)? Is the population informed about the location of these areas?

 Yes – 50%  No – 17%  No answer – 33%

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The “Early Warning” Questionnaire

This short questionnaire was made of 8 questions on early warning methodology and procedures. Like the other “thematic” questionnaires, it was given to the participants during the first workshop and sent by e-mail. The results were shown during the second workshop.

Q. 1 What systems of hazard monitoring are in place in your area?

 Weather forecast – 55%  Flood warning – 36%  Radioactivity measuring – 9%

Q. 2 What systems of alerting the emergency services are in place?

 Automatic warning – 23%  Radio – 22%  Telephone – 11%  Mobile phone - 11%  Sirens – 11%  TV – 11%  No answer – 11%

Q. 3 What telephone number is used (or numbers are used) in your city for the public to make calls to the emergency services?

 112 – 50%  112 and other numbers – 33%  Other numbers – 17%

Q. 4a Is the public encouraged to contact their local emergency planning or management department in order to obtain basic information on developing emergencies?

 Yes – 83%  No – 17%

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Q. 4b Are the contact details of this department widely publicised?

 Yes – 50%  No answer – 50%

Q. 5 In your estimation, how quickly could emergency forces be mobilised in your city in response to a major sudden-impact incident or disaster?

 Less then 1 hour – 67%  1-4 hours – 33%

Q. 6a Are there plans to evacuate large sections of the population from your city in the case of actual or impending disaster?

 Yes – 43%  No – 17%  No answer – 17%  Under development – 17%

Q. 6b How many people at maximum?

It depends on the event

Q. 6c What means of transport would be used?

 Public transportation – 33%  Public/private – 17%  No answer – 50%

Q. 7 Are facilities planned for hosting evacuees from your city in the case of a mass evacuation?

 Yes – 67%  No – 33%

Q. 8 Does your city emergency management department have a press liaison committee or other formal arrangements for working with the mass media in disaster situations?

 Yes – 100%

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CONCLUSIONS

Given the enthusiasm and solid support given to PROCAPITES by the civil protection services of more than 20 European capital cities, the project can be judged to have achieved its primary aim of getting representatives of these organisations involved in a sustainable network. In fact, there is a strong sense that PROCAPITES is a family, in which members can discuss common problems and aims in a relaxed, informal and friendly atmosphere, but also a productive one. Delegates show a strong and consistent desire to share information and learn from each other. This reinforces the sense of belonging to a Europe that is also defined by the quality and cohesiveness of its emergency management arrangements, an attribute that will no doubt be invaluable if and when a major disaster strikes the continent with implications that will be felt at more than the sub-national level.

During the two years of the PROCAPITES Project much effort was put into finding out how the various civil protection services are organised, what sorts of problems they are particularly concerned about, what resources they have, what political constraints they operate under and how they can be induced to collaborate with one another. It soon became apparent that capital cities of the Nordic countries already collaborate on a regional basis by holding regular discussion meetings, and this was an example of considerable interest to other participants. The results of the questionnaires revealed many aspects of the various organisations surveyed and enabled some interesting comparisons to be made.

In terms of best practice, floods in Prague, crowd management in Rome, civil organisation on Stockholm, preparations for sporting events in Berlin, earthquake preparedness in Ljubljana and Nicosia, and counter-terrorism measures in London are examples of topics that were presented in highly instructive ways to delegates at the workshops. The PROCAPITES team hopes that the London debriefing of 5 October 2005 will set the pattern for future opportunities to learn from events as they occur. It certainly offered rich opportunities to draw conclusions from the experience of managing

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a large emergency in a complex metropolitan environment (debriefing notes taken by Prof. David Alexander appear on the PROCAPITES website and are reproduced in Annexe 9).

The main thrust of PROCAPITES in 2006 is to develop a sustainable network that is fully responsive to its members' needs. The guidelines for this are laid out in the PROCAPITES charter, which was developed in close collaboration with delegates at the second workshop. Steps have been taken to ensure that it is acceptable to all of the capital cities involved in PROCAPITES and also that it has been translated into each national language (see Annexe 7).

In conclusion, the PROCAPITES Project has in two years created the basis for a new form of pan-European collaboration. It has begun to foster both bilateral and, above all, multilateral exchanges and has increased the horizons of participants.

The simple fact that the representatives of capital city emergency planning and management services now know each other personally will one day prove invaluable when disaster strikes and we must all pull together for the good of Europe and its citizens.

Finally, PROCAPITES has laid a strong emphasis on making emergency and risk management systems more responsive to the needs of the European populations, with special emphasis on best practices in information dissemination, warning processes and crisis management.

The PROCAPITES team at the Municipality of Rome trusts that there will be further opportunity to develop this valuable service in full collaboration with the European Union, European Commission and European capital cities.

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Some Procapites delegates

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Procapites Representatives

Berlin Anja Brammann Budapest Miklos Harcsa Budapest István Tatorján Copenhagen Niels Johan Juhl-Nielsen Den Hague Andrè T De Ronde Dublin Tomas Leahy Dublin Gabriel Howley Helsinki Simo Weckstén Lisboa Victor Vieira Ljubjana Julij Jerai London Zyg Kowalzcky London Benn Muir Madrid Alfonso Del Alamo Madrid Fernando Prados Nicosia Irene Antoniou Nicosia Fedonas Nicolau Oslo Jon Birger Berntsen Oslo Jan Egil Bäckmark Oslo Odd Christian Klafstad Paris Philippe Boutinaud Prague Michal Kopecky Reykjavik Gardar Myrdal Reykjavik Bjarni Kjartansson Reykjavik Jon Vidar Matthiasson Stockholm Per Gunnar Nordén Tallinn Arvo Sirel Wien Kiensl Josef

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Procapites Project Meetings

Helsinki and Tallinn – November 2004

Participants:

Tonu Karu, EU Project Manager, Tallinn City Government

Maija Konkkola, Finnish Association of People with Mobility Disabilities,

Arvo Sirel, Risk Management Director, Fire and Rescue Department of Tallinn,

Marius Kupper, Chief Specialist, Estonian Railways,

Kari Lehtokangas, Rescue Commander and Fire Chief, Head of Department of Helsinki City Rescue Department,

Simo Wecksten, Head of Risk Management, of Helsinki City Rescue Department,

Raivo Tamkivi, Tehnopol (Tallinn Technology Park),

Pekka Korpinen, Mayor of Helsinki,

Tonis Palts, Mayor of Tallinn

Activities: Meetings at the City Government Offices (in both Helsinki and Tallinn) to contact local managers; presentation of the PROCAPITES Project and description of the Civil Protection Systems in Italy, Finland and Estonia, with particular emphasis on the problems of the capital cities of Europe.

Report: Ms Marina Mucciarella and Ms Sabina Di Franco, PROCAPITES consultants, were charged by Mrs Patrizia Cologgi (Head of the Extradepartmental Office of Civil Protection, City of Rome) to represent the Municipality of Rome and present the Project to the authorities of Helsinki and Tallinn. They were invited to Helsinki by Mr Karu.

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The consultants arrived in Helsinki on 16 November and were received by Mr Karu. In the evening they met Mrs Maija Konkkola, from the Finnish Association of People with Mobility Disabilities, and they talked about common future European projects on the planning and management of civil protection emergencies, with special emphasis on the protection of people with disabilities. Later on the same evening, they had the first informal meeting with Mr Arvo Sirel (Risk Management Director, Fire and Rescue Department of Tallinn) and Mr Marius Kupper (Chief Specialist, Estonian Railways).

On 17 November, Ms Mucciarella and Ms Di Franco went to the Fire and Rescue Department of Helsinki to meet Mr Kari Lehtokangas (Head of Department) and Mr Simo Wecksten (Head of Risk Management), both from the Rescue Department of the City of Helsinki. During the meeting Ms Mucciarella gave a presentation on the Italian Civil Protection System, while Ms Di Franco explained the PROCAPITES and OPERE (Operations Planning Model and Emergency Response System) projects funded by the European Commission. Mr Lehtokangas described the civil protection system of the city of Helsinki and Mr Sirel explained the system of the city of Tallinn.

In the afternoon, Mr Karu took the group to the Biomedicum Centre of Helsinki, where there was the Euroregio Forum on the benefits of cross-border cooperation for the new border areas of the EU, with special reference to the medical and biological fields. On this occasion the project consultants met Mr Raivo Tamkivi, from Technopol (Tallinn Technology Park).

In the evening, before going on to Tallinn, Ms Mucciarella and Ms Di Franco met the Mayor of Helsinki, Mr Pekka Korpinen, during the official reception for the Euroregio Forum. They brought the Mayor greetings from the Mayor of Rome and from Mrs Cologgi, and invited him to participate in the first workshop during the Spring of 2005 in Rome.

In Tallinn on 18 November, Mr Sirel took the representatives of the Municipality of Rome to meet the Mayor of Tallinn, Mr Tonis Palts. Mayor Palts was invited to the PROCAPITES workshop as well. After this meeting Mr Sirel introduced the Rome

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delegates to Mr Raik Saart, the Head of Civil Protection and Emergency Management of the City of Tallinn. In the afternoon they met Mr Sergey Babichenko, of the Canadian Company Laser Diagnostic Instruments (LDI), who acquainted them with the workings of an airborne remote sensing system for pollutants.

During the morning of 19 November Mr Sirel took Ms Mucciarella and Ms Di Franco to visit the Fire Department of the City of Tallinn, and he explained in detail the principal risks that affect the city. In particular, he talked about hazardous material transportation and about the necessity to find suitable models for planning and managing emergencies connected with such scenarios.

In the company of Mr Marius Kupper, the group visited a railway station, built in the centre of a district of wooden buildings in the midst of the city, where convoys of tankers transporting hydrocarbons and fuel are parked. Mr Sirel expressed his great satisfaction regarding the PROCAPITES Project and his desire for a fruitful exchange of information on methodologies and procedures.

In comparing the Finnish and Estonian capitals contrasting problems emerged. New trends are emerging regarding the relationship between municipal and national levels of government. The problems exhibited by Estonia differ from those of Finland, mainly for economic reasons and due to the post-Soviet bloc reorganisation of government in the former country. Both the municipalities expressed a deep satisfaction with the PROCAPITES Project and indicated their willingness to participate and establish a network for future collaboration between European capital cities.

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International Lesson Learnt: the London bombing – October 2005

Few weeks after the first PROCAPITES workshop in Rome the London bombings happened. PROCAPITES participants were quick to express their solidarity with colleagues in England. Given the competence and completeness of the UK response, there was little that they would have been able to do, although, through the auspices of PROCAPITES-based exchanges, information on the excellent response mounted in London has already led to some positive changes in emergency plans and equipment procurement in other capital cities.

The desire to learn from London's response to July 7th was overwhelming. When the idea of a one-day debriefing in the UK was mooted, the EU's Civil Protection Unit was quick to offer support and so was the UK Cabinet Office. Mr Zyg Kowalczyk, the Director of the London Resilience Team, organised the meeting for 5 October 2005 at London's Guildhall, a magnificently historic building dating from 1411. This time, among 240 distinguished delegates, there were multiple representatives of the emergency planning and response services of no fewer than 21 European capital cities (two thirds of all those in Europe), as well as delegates from the USA and New Zealand.

The meeting offered a fascinating insight into the conduct of the emergency and was a triumph for London Resilience and all its collaborators, PROCAPITES included.

That brings us to the second part of the current PROCAPITES project. This is intended to establish the cannons of best practice in European civil protection for capital cities. There is no question of being dogmatic and forcing services to conform to some vague community norm. However, we on the PROCAPITES team are determined to help create a common language, a shared culture and a wide knowledge of what is possible and what is best in risk management and emergency preparedness. We are aided by the nagging suspicion, which is common in the minds of emergency planners everywhere, that something is being done better somewhere else. Free flow of information is the only way to allay this suspicion, and fortunately there is a strong desire to share the experiences of success--and the lessons of failure--in this field.

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In fact after the London bombings the Director of the London Resilience Team, Mr Zyg Kowalczyk, a PROCAPITES participant and strong supporter of the project, expressed his enthusiastic opinion on the role of Procapites network “…I recall that one of the key future areas where we though the Procapites network could add value was in arranging international debriefings following disasters” and asked for “ … organising a full debrief seminar for colleagues from other European cities for early October… under the Procapites banner” to discuss together on the lesson learnt from the incident of London.

We strongly believe that this collaboration will help increase the level of safety for all European citizens.

European Commission London Resilience Team DG ENV. Ufficio Extradipartimentale per

U A5 Civil Protection la Protezione Civile

7th July Bombing

International Lessons Learnt The Guildhall - London October 5th 2005

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Meeting in Prague – November 2005

The Civil Protection office of the city of Prague invited the members of Procapites to the “8th Annual International Conference”, entitled “Present an future of crisis management”, that was held in Prague the 28th and the 29th of November 2005.

During the meeting Giorgio Coppola presented in details the Procapites Project. http://www.emergency.cz/konference/index.php?q=program&jazyk=cz&sekce=PND&rocnik=2005

Systém zabezpečení evropských hlavních měst Georgio Coppola

Projekt „Procapities“ souvisí s nároky evropských hlavních měst na bezpečnost a ochranu občanů. Navzdory jejich zřejmé specifičnosti a zvláštním potřebám těmto městům chybí síť pro výměnu informací o ochraně občanů. Takováto síť je nezbytná ke stimulaci výměny informací, vzájemné pomoci, přenosu odborných znalostí a dále k zajištění řádné ochrany obyvatel měst a jejich návštěvníků. Tento projekt by měl znamenat velmi významný přínos pro proces vzniku příslušné sítě a soustavy mechanismů ke sdílení informací a nejlepších postupů. Návrh předkládáme na základě výzvy k vypracování návrhů v oblasti spolupráce obcí při ochraně občanů z roku 2003 (2003/C 188/05), titul rozpočtu B4-3080. Projekt vede město Řím, které si již začalo budovat kontakty v oblasti civilní ochrany s jinými velkými evropskými hlavními městy. Prostřednictvím římských správních orgánů je tento projekt postupně rozšiřován na všechna evropská hlavní města, které se do něj chtějí zapojit. Vzhledem k tomu, že jak Paříž, tak Londýn se v současné době aktivně snaží posílit své kontakty v oblasti civilní ochrany, mělo by být ustavení základní skupiny a její následné rozšíření relativně snadné.

University of Defence Crisis Management AFCEA Czech Police Academy TIEMS International InstituteVŠE Chapter of the Czech Strategy for Republic Disaster Reduction 8th international conference Present and Future of Crisis Management 2005 The topic of the Conference : "Crisis management and security globalization"

Date: Programme: • 28. – 29.11.2005 28th November 2005 - plenary day Venue: • "Crisis management and security globalization" • Prague, hotel Olšanka 29th November 2005 - parallel sessions Address: Táboritská 23, 130 87 Praha 3 • Crisis management Tel.: +420 267 092 202 • Crisis management support Fax.: +420 222 714 320 • Security E-mail: [email protected] • Map

Roma – May 2006 58 PROCAPITES Project – Final Report

Exercise - FIFA World Cup - Berlin, March 2006

From the 10th to the 12th of March an exercise was held in Berlin to test the organisation of the local civil protection system in case of multiple events connected with the Football World Cup.

Mrs. Anja Bramman, member of the Procapites network, on the behalf of Mr. Alex Dechamps, Head of the Directorate for Public Security and Order, of the Senate Department of Interior of Berlin and Mr. Albrecht Broemme, Head of the Fire Brigades of the Lander of Berlin, invited the Procapites Representatives of the cities of Rome, Madrid and Stockholm, to participate to the exercise as observers.

Mrs Anja Brammam, Mr. Giorgio Coppola, Mr. Torwald Snickars, Mr. Gilles Maliè, Mr. Miguel Seguì Buenaventura

Mr. Axel Dechamps Mr. Albrecth Broemme

Roma – May 2006 59 PROCAPITES Project – Final Report

Visit in Rome of a delegation from Helsinki – June 2006

The Extra-departmental Office of Civil Protection of the Municipality of Rome, hosted, from the 7th to the 9th of June, a visit of the Members of the Rescue Committee of the City of Helsinki.

Mr. Simo Wecksten, Director of Risk Management of the City of Helsinki and Procapites Member, expressly asked the Procapites Project to promote this meeting to study the Civil Protection System of the City of Rome.

The delegates visited the Operation Room of the Municipality of Rome and the Regional Operation Centre for monitoring and modelling of floods.

The Delegation from Helsinki

Roma – May 2006 60 PROCAPITES Project – Final Report

Literature search

During the course of the project, research was undertaken through publications, websites, academic and civil protection institutions. The following is a list of some of the key sources used: Â Vademecum of Civil Protection in the European Union (European Commission, October 1999) Â Italian national Civil Protection Law no. 225 of 1992 Â Legislative Decree of the Italian State no. 112 of 1998 Â Project for the Constitution of the European Union (Vols I & II) Â 09/05/2006 - For a European civil protection force: Europe aid. Report by Michel Barnier former French Minister for Foreign Affairs and former Member of the

European Commission ( http://ec.europa.eu/commission_barroso/president/pdf/rapport_barnier_en.pdf)  27/01/2006 - COM (2006) 29 Commission proposal for recast of Council Decision 2001/792/EC  27/01/2006 - COM (2006) 29 Commission proposal for recast of Council Decision 2001/792/EC  20/05/2005 - COM (2005) 137 on improving the Community Civil Protection Mechanism  20/05/2005 - COM (2005) 113 on establishing Rapid Response Preparedness Instrument  20/12/2004 - Council Decision 2005/12/EC amending Decision 1999/847/EC as regards the extension of the Community action programme  25/03/2004 - COM (2004) 200 on reinforcing the EU's civil protection capacity  29/12/2003 - Commission Decision 2004/277/EC laying down rules for the implementation of Council Decision 2001/792/EC  22/12/2003 - Council Resolution on strengthening Community co-operation in the field of civil protection research  27/11/2003 - Council Conclusions on strengthening Community cooperation in the field of civil protection assistance

Roma – May 2006 61 PROCAPITES Project – Final Report

 Programme of the Italian Presidency of the Council of the European Union for the period 1 July-31 December 2003  COM 2002 481 def., passed in Brussels on 28/02/2002: Communication of the European Commission to the European Parliament and Council “Response of the European Community to the Floods in Austria, Germany and various candidate countries – A solidarity initiative”  Working Document in Civil Protection drawn up by DG-1 Environment of the European Commission for the meeting of interested parties held on 28/02/2003.  19/12/2002 - Council Resolution on special civil protection assistance to the EU's outermost & isolated regions; to insular regions; to not easily accessible; & to sparsely populated regions  11/06/2002 - COM (2002) 302 on progress made in implementing programme for preparedness for possible emergencies  28/01/2002 - Council Resolution on reinforcing cooperation in the field of civil protection training  28/11/2001 - COM (2001) 707 on the state of preventive alert against possible emergencies  23/10/2001 - Council Decision establishing a Community Mechanism  26/02/2001 - Resolution on strengthening the EU's capabilities in the field of civil protection  24/01/2000 - SEC(2000)136 Developments since adoption of Council Resolutions on civil protection  2000/354/PESC Council Decision  09/12/1999 - Council Decision establishing a Community action programme in the field of civil protection (2000-2004)  March 1999 - Evaluation of Community Action Programme in the Field of Civil Protection - Peter Hayward Associated London UK

Roma – May 2006 62 PROCAPITES Project – Final Report

The following websites: European Commission: http://www.europa.eu.int

European Commission, Civil Protection: http://ec.europa.eu/environment/civil/

City of Roma, Civil Protection Office: http://www.protezionecivilecomuneroma.it/

City of Berlin, Civil Protection Office: www.berlin.de/seninn/katastrophenschutz/index.html

City of Madrid, SAMUR, Civil Protection: http://www.munimadrid.es/samur/

City of Lisbon, Civil Protection: http://www.cm-lisboa.pt/?id_categoria=38

City of Paris, Fire Brigades: http://www.pompiersparis.fr/present/acceuil.htm

City of London, UK Resilience: http://www.londonprepared.gov.uk/index.htm

City of Den Haag: www.denhaag.nl/brandweer

City of Oslo: http://www.beredskapsetaten.oslo.kommune.no/

City of Wien: www.wien.gv.at/sicherheit/

City of Stockholm: www.brand.stockholm.se; http://www.stockholm.se/files/77400-77499/file_77407.pdf

City of Helsinki: http://www.hel2.fi/helakanslia/Kaupunginhallitus/Esityslistat/061170047.htm

City of Tallinn: http://www.tallinn.ee/est/g3552s25498?sess_admin=612f0ffce972879a03a94c19d888cb49

City of Budapest: http://www.katasztrofavedelem.hu/hirek.php?id=2031

The Congress of Local and Regional Authorities: http://www.coe.int/t/congress/default_en.asp

EUROCITIES: http://www.eurocities.org/main.php

City of Prague : http://www.emergency.cz/konference/index.php?q=program&jazyk=cz&sekce=PND&rocnik=2005

Roma – May 2006 63 PROCAPITES Project – Final Report

ANNEXES

Annexe 1 - Mayors of the cities and heads of civil protection services Annexe 2 – Letter of the Mayor of Rome Annexe 3 – Procapites Project Annexe 4 - Press conference review Annexe 5 – First Workshop Programme Annexe 6 – Second Workshop Programme Annexe 7 – Procapites Mission Statement from the European Capital Cities Annexe 8 – Questionnaire charts (Preliminary, early warning, scenario building for planning, legislation, health, emergency system management and psycho-social problems) Annexe 9 – Debriefing notes on London Bombing

Roma – May 2006 64

PROtected CAPITal CitiES

(PROCAPITES)

Community Action Programme in the Field of Civil Protection (2000 – 2004)

Grant Agreement n. B4-3080/2003/370059 /SUB/D.3.

ANNEXES

ANNEX 1

AB C D E F G H K L M N 1 Major and Director for Civil Protection Capital

Director Civil 2 Nation Capital Mayor address Telephone Fax e-mail Protection Telephone Fax e-mail web site Rudolf Christoph Georg Breiner Peter Rigaud +43-1-4000-75232 +43-1-4000-99-75232 [email protected] www.wien.gv.at/sicherheit/ 3 Austria Vienna Dr.Michael Haeupl Lichtenfelsgasse n.2-1010 Vienna 00431-400081111 00431-40009981111 [email protected] +43-1-4000-75211 +43-1-4000-99-75211 [email protected] http://www.magwien.gv.at/english/citygovernment/

Cabinet.Bgm.Thielemans@brucity 4 Belgio Bruxelles Freddy Thielemans Hotel de La Ville, Grand Place 1000 02 279 50 10 02 279 50 21 .be

5 Bulgaria Sofia Stefan Sofiyanski Moskovska st.33-Sofia [email protected]

6 Cipro Nicosia Michael Zampelas P.O.Box 21015 - 1500 Nicosia 00357-22797000 00357-22663363 [email protected]

7 Danimarca Copenhagen Jens Kramer Mikkelsen Radhuset,1599 kobenhavn V 0045 3366 2200 0045 3366 7008 [email protected]

003726-404100; http://www.tallinn.ee/eng/linna_juhtimine/cit 8 Estonia Tallinn Tonis Palts Vabaduse Valjak,7- 15199 Tallinn 003726-404141 003726-404327 [email protected] Arvo Sirel +372-6-747-287 003726-404328 [email protected] y_council

Pohjoisesplanadi,11/13 00099- Kari Lehtokangas +358-9-3936-2000 9 Finlandia Helsinki Pekka Korpinen Helsinki 000-358-9-1691 000358-9-655783 [email protected] Simo Weckstén +358-50-385-8285 [email protected]

hotel De Ville De Paris-75196 Paris 10 Francia Parigi Betrand Delanoe RP 0033 142 76 40 40 0033 1 42 76 67 95 www.paris.fr der-regierende- Senatskanz-Lei Berliner Rathaus [email protected] anja.brammann@seni 11 Germania Berlino Klaus Wowereit Rathausstrabe n.15 -10173 Berlino 9026-0 9026-2013 berlin.de Anja Brammann +30-9027-2651 +30-9027-2389 nn.verwalt-berlin.de

Via Athinas n.63- 10552-Platia di 00302103722060 Sophia Papastergiou papastergiou@cityofat 12 Grecia Atene Dora Bakogianni Dimarhiu 00302103312420-22 Relaz.intern.li (segr. Sindaco) hens.gr

Anthony Mayer +20-7983-4121 anthony.mayer@londo 13 Inghilterra Londra "Mayor" Mr.Ken Livingstone The Queen's Walk,London SE1 2AA 00 440200798304000 00 44020 7983 4057 [email protected] Zyg Kowalzyck +44-7217-3014 +20-7983-4191 n.gov.uk www.london.gov.uk

Mansion House -Dawson street 14 Irlanda Dublino Michael Conaghan (The Lord Mayor) Dubliln 2 00 353-1-6722910 00 353-1-6796573 [email protected]

335632000/35456320 15 Islanda Reykjavik Thorolfur Arnarson Radhusi Reykiavikur 00 [email protected]

piazza del Campidoglio,1 00100 protezionecivile@comune 16 Italia Roma Valter Veltroni Roma ++36 6 6710901 ++36 6 67109206 www.comune.roma.it Patriza Cologgi ++36 6 6710901 ++36 6 67109206 .roma.it

Riga city major Rataslavkums,1/Riga 17 Lettonia Riga Gundars Bojàrs LV-1539 major:8003008 7026389 [email protected]

00423 2320199 18 Liechenstein Vaduz Karlheinz Ospelt Rathaus Stadtle,6-9490 -Vaduz (centralino) www.liechtenstein

Gedimino Avenue n.9-LT-01103 19 Lituania Vilnius Arturas Zuokas VILNIUS 37052127732 37052629064 [email protected]

1 ANNEX 1

AB C D E F G H K L M N 1 Major and Director for Civil Protection Capital

Director Civil 2 Nation Capital Mayor address Telephone Fax e-mail Protection Telephone Fax e-mail web site

Hotel De Ville L 2090 42 Place 20 Lussemburgo Lussemburgo Paul Helminger Guillaume 00352 47962674 00352 227499 [email protected]

31 Triq Nofs in - Nhar Valletta VLT- 21 Malta Valletta Paul Borg Oliver 11 Malta 00356-21234141 00356-21234323 [email protected] [email protected] no; Hanne Gro [email protected] Haugland 22 Norvegia Oslo Per Ditlev Simonsen Radhuset,0037 Oslo o Jon Birger Berntsen 23-46-98-90 22-20-70-21

[email protected] 23 Olanda L'Aia Mr. M. J. (Job) Cohen nl Remmerswaal

[email protected] 24 Polonia Varsavia Lech Kaczynski pl.Bankowy 3/5 pok.129 22-595 30 50 22- 595 30 52 [email protected] Lucjan Belza 0048-22-828-82-55 0048-22-828-82-45 v.pl Victor Vieira vitor.vieira@cm- Alvaro Dinis de lsboa.pt 25 Portogallo Lisbona Pedro Santana Lopes Praça do Municipio-1100-365 Lisboa 351-213227000 351-213227008 [email protected] Araùjo e Castro +351-21-72685-89 +351-21-72685-89 [email protected] www.cm-lsboa.pt/?id_categoria=38 [email protected] [email protected] 26 Repubblica Ceca Praga Pavel Bem Marianske Namesti,2-11001 Praga 1 00420236001-11 1 [email protected] Michal Kopecky +420 236 003 404 Primaria Municipiului Bucaresti,BD/Regina Elisabeta,47- 27 Romania Bucarest Traian Basescu Bucaresti-Directia Relatii 401-615-5540 401-311-0978

28 Slovacchia Bratislava Jozef Moravcick Primacialny Palac

00386 1 3061018/01 29 Slovenia Ljubljana Danica Simsic Mestni Trg,1- 1000 Ljubljana 306 10 10 306 1051 [email protected] Miss Natasha? +38613061293 +388613061165

Casa de la Villa de Madrid- Plaza [email protected]; Alfonso del Alamo 30 Spagna Madrid El alcade:Alberto Ruiz Gallardon JimènezVilla,5 28005-Madrid [email protected] Giménez +34-915-889-101 +34915-889-250 www.munimadrid.es

stadsledningskontoret@stadshus 31 Svezia Stoccolma Carl Cederschiold Stadshuset 10535-Stoccolma 0046-8-50829000 0046-8-50829940 et.stockholm.se

32 Turchia Ankara Ibrahim Melih Gokgek

33 Ungheria Budapest Gabor Demeszky Vàroshàz u.9/11- 1052 Budapest 00361-3271038 00361-3271809 [email protected] Pal Pataki +36 327 1075 +36 327 1882

2 Annex 2

PROtected CAPITal CitiES

(PROCAPITES)

Community Action Programme in the Field of Civil Protection (2000 – 2004)

Grant Agreement n. B4-3080/2003/370059 /SUB/D.3.

Letter to the Mayor

Mr. Lord Mayor of

Re: European Action Programme in Civil Protection (2000-4) Contract no. B4-3080/2003/370059 /SUB/D.3: PROCAPITES project

Dear Mayor of With this letter I would like to invite you and your city to participate in a project hosted by the Municipality of Rome, Extradepartmental Office of Civil Protection, with the aid of a grant from the European Commission – Directorate for the Environment – Section D – Life Programme, Legal Implementation & Civil Protection – ENV D3 Civil Protection. This initiative is part of the European Action Programme in Civil Protection for the period 2000-4. It aims to create a network designed to link the civil protection services of the 31 capital cities of European countries.

The project has three principal objectives, as follows:-

1. to share experiences and best practices regarding the methods and procedures in civil protection, disaster management and emergency planning among the capital cities of Europe; 2. to promote actions designed to increase the level of protection and security regarding the future risk of catastrophic events in Europe's metropolitan areas; and 3. to increase and reinforce the processes of information-sharing in the field of civil protection on behalf of Europe's citizens.

The project, entitled PROCAPITES (PROtected CAPITal CitiES) began on 1 March 2004 and will run until 28 February 2006.

Besides the various activities of research and information exchange, we intend to hold two workshops, each lasting four days, which will bring together members of staff responsible for civil protection, emergency management and disaster planning from each of the 31 European capital cities. These meetings will take place in Rome and will be hosted by the city's Office of Civil Protection.

The two workshops will address the following topics:-

1. "Civil Protection and Disaster Management in European Capital Cities: Organisational and Technical Procedures" 2. "The Rôle of Information-Sharing: Proposal for the Development of a System for the Planning and Management of Civil Protection in Europe's Capital Cities"

In order to ensure that the PROCAPITES project produces valuable results, the Extradepartmental Office of Civil Protection of the Municipality of Rome would like to establish contact with the experts in emergency planning and management who work in the civil protection services under your direction.

In order to start the process of sharing knowledge and information, we should be grateful if you would send us a brief description of the organisation of emergency preparedness services of your city, with particular reference to the following activities: ‰ prediction of both natural and human-made hazards and risks ‰ disaster prevention ‰ emergency management ‰ recovery from disaster ‰ public information management ‰ emergency assistance to the public

Laws passed in Italy in 1992 and 1998 establish the municipality as the source of primary response to disasters and designate its Mayor as the person responsible for ensuring that emergency work and assistance to the affected populations are properly directed and co-ordinated. Hence, each municipality is obliged to carry out the following functions:

‰ hazard and risk prediction; ‰ risk reduction activities; ‰ adoption of all measures required to ensure adequate first response to disasters within the area of the municipality; ‰ creation and maintenance of local emergency plans; ‰ activation of all measure needed to respond adequately to an emergency and protect the local population; ‰ monitoring and guidance of the response of local emergency services; ‰ use of volunteers in civil protection at the municipal and inter-municipal level, according to national and regional laws and protocols.

The first research component of the PROCAPITES Project will be directed towards developing a comparative picture of civil protection in Europe's 31 capital cities. The eventual goal will be to use a series of civil protection indicators (CPIs) to create a profile of common procedures and best practices.

The research team will be directed by Dr Patrizia Cologgi, Director of the Extradepartmental Office of Civil Protection of the Municipality of Rome.

With this letter I enclose copies of the PROCAPITES project description, outline programmes for the two workshops, and a questionnaire which the project team would like you to complete in order to supply basic information on the structure of your city's emergency preparedness services.

Many thanks for your help with the PROCAPITES Project.

With best wishes for a fruitful collaboration.

Yours sincerely, On. Walter Veltroni

Mayor of Rome

PROtected CAPITal CitiES

(PROCAPITES)

Community Action Programme in the Field of Civil Protection (2000 – 2004)

Grant Agreement n. B4-3080/2003/370059 /SUB/D.3.

ANNEXE 3

Procapites Project

PROGETTO PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 07 - 16 - 22 Fax 06 6710.9206 - E-mail: [email protected]

Introduction

This proposal concerns the safety, security and civil protection needs of Europe's capital cities. There are several reasons why these major agglomerations of population are to be considered exceptional places that require special civil protection arrangements:- • they are large, complex urban areas and are vulnerable to a wide range of hazards • many are 'primate cities', in the sense that they dominate the cultural and economic life, not only of a large surrounding area, but of the entire nation • they have a special administrative and functional role in the life of the countries they dominate • they are national seats of government and thus contain national parliaments and other sensitive, strategic institutions that require special protection against all kinds of hazards • they attract key functions, such as head offices of companies, major academic institutions, international bodies and embassies • they are magnets for urban vulnerability, terrorism, demonstrations, riots, mass gatherings, and potentially for the mass transmission of diseases • they are major poles of attraction for mass tourism, business travel and migrant workers

Despite the obvious distinctness and special needs of Europe's capital cities, they lack a network for the exchange of civil protection information. Such a network is a vital in order to encourage the processes of information exchange, mutual assistance and transfer of expertise and to ensure the proper protection of residents of the cities and visitors to them.

The present project is intended to be a highly significant contribution to process of creating an appropriate network and a set of mechanisms for sharing information and best practices. The proposal is submitted in response to the 2003 Call for Proposals in the field of Community co-operation as regards Civil Protection (2003/C 188/05), budget heading B4-3080. More specifically, it responds to Section B (Risks), paragraph (A), of the Call for Proposals, which asks for methodological projects in the fields of risk assessment and management, particularly with respect to urban areas and CBRN (chemical, biological, radiological and nuclear) threats.

The aims of the proposed project are as follows:-

• to carry out comparative research on the procedures used in each of the capital cities to manage major hazards, emergencies and disasters; • to compile and encourage the utilisation of an information bank, a manual of best practices and a set of recommended procedures for managing emergencies and mitigating disasters specifically in the context of Europe's capital cities; • to provide a channel of communication between the civil protection authorities of each capital city; and

PROGETTO 2PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

• to suggest ways of involving residents of and visitors to the capital cities in ensuring their own safety.

In this project, the lead will be taken by the Municipality of Rome, which has already begun to establish contacts in the field of civil protection with other major European capitals. Through the authorities in Rome, the project will be extended progressively to as many European capital cities as are willing to participate. As both Paris and London are at the moment actively seeking to increase their civil protection connections, it should be relatively easy to establish the core group and hence to proceed to the phase of expanding it.

General objectives

In line with the points noted above, the project will have two major objectives:-

• to share experiences and best practices concerning methodology and procedures between the city councils of all the European capital cities in order to guarantee a higher level of protection and safety for citizens of Europe with respect to major hazard events that occur in the principal urban areas; and • to strengthen and promote the process of sharing information among European citizens concerning procedures and methodologies for self- protection in the event of natural, technological or environmental disasters in major urban areas.

The project is thus intended to furnish high-quality applied research that can immediately be used to improve the general level of civil protection by instituting new procedures and revising existing ones. It is intended to assist in harmonising and homogenising emergency response and vulnerability reduction capabilities, largely by facilitating the processes of information exchange and utilisation of best practices. Currently, there is a shortage of both of these in European civil protection, and, given their special vulnerability, it is particularly acute with respect to the capital cities.

PROGETTO 3PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

Relevant legislation

The following is a partial list of acts and decrees that constitute the legislative context of the work described in this proposal:-

• Italian national Civil Protection Law no. 225 of 1992 • Legislative Decree of the Italian State no. 112 of 1998 • 1999/847/EC: Council Decision of 9 December 1999 establishing a Community action programme in the field of Civil Protection (2000-2004) • 2000/354/PESC Council Decision • 2001/792/EC: Council Decision of 23 October 2001 establishing a Community mechanism to facilitate reinforced cooperation in civil protection assistance interventions • Project for the Constitution of the European Union (Vols I & II) • COM 2002 481 def., passed in Brussels on 28/02/2002: Communication of the European Commission to the European Parliament and Council “Response of the European Community to the Floods in Austria, Germany and various candidate countries – A solidarity initiative” • Operational Programme of the European Council for 2003 presented by the Presidencies of Greece and Italy • Working Document in Civil Protection drawn up by DG-1 Environment of the European Commission for the meeting of interested parties held on 28/02/2003. • Programme of the Italian Presidency of the Council of the European Union for the period 1 July-31 December 2003 • Programme of Civil Protection Activities for the Semester of the Italian Presidency of the European Union

Research conducted under the aegis of this proposal will include a comparative analysis of each country's national legislation as it refers to civil protection activities in the capital city. It will also take full account of current European Union policies, as expressed in some of the documents listed above, for the furtherance of civil protection activities within the EU over the next few years.

PROGETTO 4PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

Links to the Call for Proposals

The present document responds directly to the following section and paragraphs of the Call for Proposal (no. 2003/C 188/05):-

Section 3.4: Priority Fields for Activities

B(1) Comparison of risk assessment and management in urban areas based on the opportunity to establish an inventory of existing methodologies used in all the 31 European capital cities.

Tasks to be performed

The project is divided into two main stages. The first of these involves the collection of information, first from a core group of European capitals, including those that are most centrally placed and those that have the greatest burden of risks, and then by increasing the size of the sample until it includes all the capital cities. Thus the London Resilience Organisation will be contacted early in this process, as will the civil protection authorities of Paris and Berlin. Lisbon and Athens will be contacted early, as both cities bear a high seismic risk capable of giving rise to emergencies of European importance. Each of the two stages will end with a workshop, to which representatives of the civil protection services of each capital city will be invited with a view to establishing and consolidating the network of contacts and exchanging information by direct interaction.

The breakdown of tasks to be performed is as follows:-

Stage A – Information collection

1. Identify who is in charge of the Civil Protection bodies in each EU member and candidate state and how such bodies are currently structured. This will involve both contacting the member states and updating the existing EU Vademecum of civil protection. 2. Identify who is in charge of the Civil Protection Service in the Council of each European capital city. Ascertain the structure of civil protection activities in each case. 3. Inaugurate a preliminary version of a World Wide Web site for displaying information on the Project. Design and implement a procedure for keeping the web-site updated. 4. Draft a document in English explaining the aims and operational objectives of the “Procapites” project and requesting the co-operation of the relevant authorities. 5. Deliver the “Procapites" project document to the person in charge of the civil protection service of each member and candidate member state and to the councils of all the European capital cities.

PROGETTO 5PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

6. Contact the person in charge of civil protection services in each Member State and in all the capital-city councils in order to make an official request for copies of national laws and regulations dealing with civil protection. 7. Periodically update the World Wide Web site with information obtained, which will be synthesized and analysed in such a way as to increase its usefulness to users of the site. 8. Evaluate the level of participation in the "Procapites" project. 9. Create a Working Group of representatives of the authorities and cities participating in the project with the addition of other relevant experts, as shown in the list of participants in the project. 10. Draft a report containing an inventory of estimable and measurable elements common to all the civil protection planning and management systems currently in use in Europe. The report will be written in English 11. Implement the inventory of measurable elements on the basis of judgements and consensuses achieved by the panel of experts. 12. Further update the web-site of the project 13. Collect documents from every Member State about legislation and regulations in the field of civil protection. 14. Collect documents from every capital city council and civil protection service regarding legislation and regulations in the field of civil protection. 15. Analyse the collected national and city-wide legal acts. 16. Develop a check list and classification system to retrieve information as needed from the documents. 17. Analyse the preliminary results of the data-collection exercise. 18. Write (in English) a full report on the data-collection exercise, with an abbreviated executive summary. 19. Organise and conduct the first Workshop, to be entitled "Civil Protection and Capital Cities: Administrative Procedures and Technical Operations" 20. Compile and circulate the results of the workshop to delegates and other interested parties in the various capital cities.

Stage B – Comparison between the different methodologies and procedures in use in councils and civil protection services of the European capital cities

1. Compile (in English) and circulate questionnaires concerning the existing methodologies for:- a) hazard assessment in capital cities b) damage assessment and reconstruction after major events in capital cities c) assessment of the response of the civil protection system in case of major events in capital cities d) prediction of and warning against disasters in capital cities e) training and exercising specialists and bodies involved in this field with particular attention to technical, economic and logistical matters and to the needs of civil protection forces in European capital cities f) mitigation and prevention of damage caused by major emergencies in capital cities g) vulnerability analysis in a capital city context

PROGETTO 6PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

h) existing methodologies for vulnerability and risk analysis for the different types of hazard and operation early warning system in urban areas

2. Deliver to the members of the Working Group the inventory of measurable elements for sharing and developing. 3. Create a series of guidelines for best practice in emergency planning and management, and in risk assessment and management, for use in European capital cities. 4. Develop a check list and procedure to retrieve the information from the documents as needed. 5. Create one or more CD-ROM(s) containing a compendium of exemplary methods of risk and emergency management in European capital cities. 6. Build an inventory of legislation, methodologies and operational procedures used by each of the 31 city councils and civil protection services in case of major emergencies occur in the capital cities. 7. Organise and conduct the second Workshop, to be entitled "The European Citizen in Civil Protection: A Proposal for the Development of a Civil Protection Planning and Management System for European Capital Cities" 8. Publish and distribute the outcome of the workshops as a volume of Acts.

The aim of these steps is to produce accessible sources of information that civil protection forces in European capital cities can access at will and to offer a proposal for a set of improvements to the procedures of planning for and managing hazards and disasters in capital city environments. As well as technical and policy improvements, the project will consider in depth how to involve citizens of, and visitors to, the capital cities in ensuring their own safety during emergency situations.

The target group

The project will mainly be aimed at four groups of people: the leaders of national civil protection services which normally work with city councils on civil protection matters, the administrators of capital city councils, specialists and professionals in civil protection services, and citizens of the 31 capital cities.

Methodology to be employed

The project will use a blended methodology of questionnaire surveys, interviews, workshops and meetings of experts. The workshops will be conducted using Delphic surveys (i.e. repeated adaptation of questionnaires), presentations and discussions.

Place of execution of the project

The project will be carried out in the Civil Protection Office of the Rome City Council, Italy. Project officers will liaise with members of Rome city council and representatives of civil protection in all the participating countries, as well as with the Italian Presidency of the EU and the Italian Department of Civil Protection.

PROGETTO 7PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

Deliverables of the Procapites Project

The project is expected to produce the following set of deliverables:-

1. Networking between specialists and bodies involved in civil protection planning and management in the 31 European capital cities. This will be facilitated by the use of modern communications technology. 2. Synthesis and reports on lessons learnt based on analysis of the information collected. 3. An inventory of existing rules and laws for civil protection used in the 31 European capital cities. 4. An inventory of existing methodologies for civil protection planning and management as used in the 31 European capital cities 5. A World Wide Web site and CD-ROMs offering information and documentation collected and analysed during the course of the project. 6. An information-exchange system for the civil protection services of the 31 European capital cities based on modern information and communications technology.

Measurable elements through which the impact of the subsidy can be evaluated in relation to the general objectives as defined

The following elements will furnish measurable products through whose evaluation the project can be evaluated:- • the amount, quality and utility of information collected • the number of capital cities that participate in the project and their degree of participation (it is hoped that all of them will take part) • the productivity of the workshops in terms of discussion and subsequent documentation • the ability of the interim and final reports to tackle questions of information sharing and exchange with respect to the capital cities • success in defining best practices in the European capital cities and compiling lists and descriptions of the procedures in question

Results expected from the project

Besides the outcomes detailed above, the Procapites Project will end with a final report, which will be drafted in the form of an analysis and synthesis of the whole project. The final result expected from the Procapites Project will be a proposal to be submitted to all the European capital city councils for optional participation in the further development of a Civil Protection Planning and Management System designed to represent the most suitable safeguard for citizens of the cities in question.

PROGETTO 8PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

Title of the First Workshop:

"Civil Protection and Capital Cities: Administrative Procedures and Technical Operations”

2.1 Summary description of the first workshop of the project for which the subsidy is requested

General objectives to be reached:

The first workshop will have the following major objectives:- 1) To present to delegates a) a definition and analysis of the problem of protecting capital cities against emergencies and disasters b) some important case studies of civil protection problems, and their solutions, in European capital cities, as described by selected visiting speakers c) an overview of the organisation of civil protection in European capital cities d) the results of a comparative analysis of civil protection systems in European metropolitan areas e) suggestions for common procedures and best practice

2) To use a seminar format and networking sessions to help delegates understand each other's working conditions and create links with each other.

3) To work towards a consensus on what makes capital cities special, or critical, in terms of their civil protection requirements.

4) To ensure that participants develop a common language and mutual appreciation between the city councils of all the European capital cities of the problems of managing a major hazard events that occur in urban areas

5) To help participants to develop a broad culture of planning and management civil protection systems

6) To give participants a wider than usual perspective on civil emergencies and disasters

7) To strengthen and promote the process of sharing information among specialists and professionals in civil protection services of the European capital cities

PROGETTO 9PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

Description of the tasks to be performed: The breakdown of tasks to be performed is as follows:-

First Day – Introduction 1. Opening 2. Objectives of the workshop 3. Overview of the activities to be performed 4. Presentation of the workshop content 5. Incoming questionnaires

Second Day – Brainstorming Session 1. The problem of protecting capital cities 2. Overview of the organisation of Civil Protection in European Capital Cities 3. What specific issues would be best addressed at the national level, regional or local level, or some combination 4. How is possible to capture aspects of social vulnerability issues in risk assessment methods and models 5. Is it possible or desirable to develop databases for hazard, exposure or vulnerability information? 6. Analysis of civil protection systems in European metropolitan areas

Third Day – Networking session 1. Teambuilding

2. Working with Communities - Lectures

3. Disaster Response and Recovery - Case study analysis

4. Partnerships for Sustainability -

5. Business and Critical Infrastructure Protection - Exercise

6. Information Management and Communication -

7. Managing and Developing Our People -

Fourth Day – Closure 1. Summary of the Workshop 2. Evaluation of the workshop and feed back of participants

Place of execution of the workshop: The workshop will be carried out in the city of the Rome, Italy.

The first workshop of the PROCAPITES project is expected to produce the following set of PROGETTO10 PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected] deliverables:- 1. Share information on recent developments and research in emergency management. 2. Highlight successful initiatives in community safety and sustainability. 3. Explore common issues, emerging trends and approaches to emergency management. 4. Build partnerships between Capital Cities and expand professional networks. 5. Work together on achieving safer, sustainable communities

Results expected from the workshop The workshop will give rise to a report summarising progress made and including the overviews and case studies. This will be circulated to delegates, their administrations and other interested parties. The results of the workshop will form a significant part of the input to the second stage of the project The milestones reached by the first workshop will be a strong definition of the problem, exploration of the means of collaboration and network building among the civil protection services of the capital cities, and a first definition of best practice

Foreseeable date of the start of workshop: 15/03/2005 Foreseeable date of the end of workshop: 18/03/2005 Number of days necessary to complete the workshop: 4 days

PROGETTO11 PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

Title of the Second Workshop:

"The European Citizen in Civil Protection: A Proposal for the Development of a Civil Protection Planning and Management System for European Capital Cities”

General objectives to be reached: The second workshop will have the following major objectives:- 1) To present to delegates the result of the second phase of analysis and explain what the project has achieved since the first workshop. 2) To collate, compare and present further information on the following:- a) vulnerability and risk estimation and management b) prediction and warning c) liaison between and co-ordination of services d) emergency response procedures e) training and education in civil protection f) design and implementation of field and table-top exercises g) damage assessment and control h) recovery and reconstruction procedures 3) To assess progress in liaison and collaboration between representatives of civil protection services in the various capital cities involved in the project. 4) To broaden the collective analysis (discussions, Delphic questionnaires, etc.) from the point of view of the civil protection services and public administrations to that of citizens, inhabitants of and visitors to the capital cities and businesses and industries located there. 5) To achieve a consensus on how to develop adequate standards for civil protection in capital cities.

PROGETTO12 PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

Description of the tasks to be performed: The breakdown of tasks to be performed is as follows:-

First Day – Introduction 6. Opening 7. Objectives of the workshop 8. Overview of the activities to be performed 9. Presentation of the project status and workshop content

Second Day – Brainstorming and analysis Session 7. Vulnerability and risk estimation and management 8. Prediction and warning 9. Liaison between and co-ordination of services 10. Emergency response procedures 11. Training and education in civil protection 12. Design and implementation of field and table-top exercises 13. Damage assessment and control 14. Recovery and reconstruction procedures

Third Day – Networking session 1. Collective analysis to compare the different legislation, methodologies and operational procedures used by each of the 31 city councils and civil protection services in case of major emergencies occur in the capital cities 2. Increasing the degree of self protection of the European Citizen 3. Possible development of adequate standards for Civil Protection in Capital Cities

Fourth Day – Closure 3. Summary of the Workshop 4. Evaluation of the workshop and feed back of participants

Place of execution of the workshop: The workshop will be carried out in the city of the Rome, Italy.

PROGETTO13 PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

Results expected from the workshop for which the subsidy is requested (the measurable elements through which the impact of the subsidy can be evaluated in relation to the defined general objectives. The target-group and methodology to be employed, the final product that the applicant intends to deliver to the Commission on completion of the project.)

The second Workshop of the PROCAPITES project is expected to produce the following set of deliverables:- The outcome of the workshops will be measured in terms of the following delivered products:- • a consensus, agreed among workshop participants, on the definition and description of what makes capital cities distinctive environments for the development of civil protection services and why such places are especially vulnerable to hazard, risk and disaster • a manual of best practice in civil protection specifically for capital city environments • suggestions and proposals for the improvement of civil protection in the relevant environments, including proposals for (a) improved monitoring of hazards, (b) improved study of patterns of vulnerability, (c) improved assessment of risks, (d) improved warning systems, and (e) more efficient prevention of and response to disasters • network connections between the representatives of civil protection services in the various capitals which have sent delegates to participate in the workshop and which have participated in the rest of the project • an agreed set of recommendations on the best ways to safeguard the citizens of the capital cities • an agreed set of recommendations on the protection of special groups, including the sick, the handicapped, migrant workers, and transient visitors to the capital cities • a consensus on the best ways of supplying information to the public, and to special groups, in complex capital city environments • propose a series of guidelines for best practice in emergency planning and management, and in risk assessment and management, for use in European capital cities • Publish and distribute the outcome of the workshops as a volume of Acts

Results expected from the workshop These products will be integrated with the information gathered in the rest of the proposal by research and questionnaire studies to produce the final report. It is intended that all recommendations be formulated in such a way that they will be capable of being integrated into city-wide emergency plans. This will obviously require comparative study of civil protection planning provisions as they have been applied in each of the capital cities. The proceedings of the workshop will be integrated into the main report and supplied to participants and other interested parties in the form of a paper-based and CD-ROM publication

Foreseeable date of the start of workshop: 24/01/2006 Foreseeable date of the end of workshop: 27/01/2006 Number of days necessary to complete the workshop: 4 days

PROGETTO14 PROCAPITES Comune di Roma - Ufficio Extradipartimentale della Protezione Civile - P.le di Porta Metronia, 2 - 00183 ROMA Tel. 06 6710.92 00 - Fax 06 6710.9206 - E-mail: [email protected]

PROtected CAPITal CitiES

(PROCAPITES)

Community Action Programme in the Field of Civil Protection (2000 – 2004)

Grant Agreement n. B4-3080/2003/370059 /SUB/D.3.

ANNEXE 4

Press Conference Review

Ufficio Extradipartimentale della Protezione Civile ROMA

Director Dott. Patrizia Cologgi Ufficio Extradipartimentale della

Organization Secretary: Protezione Civile Ms. Stefania De Luca ROMA Mrs Micaela Mastrocicco

Media & Information Technology: Mr Marco Iacovelli

Mr Gennaro Agrillo Mr Alessandro Arcioni Mr Claudio Zacchia

Administrative Procedures: PROCAPITES Project Mr Corrado Reali Mr Domenico Maiorana Protected Capital Cities

Technical and logistics support: Mr Amedeo Censi 1st workshop Mr Fabrizio Salvati Mr Antonio Borrelli "Civil Protection and Capital Cities: Administrative Procedures and Technical Operations”

Piazza di Porta Metronia, 2 00183 Roma

Tel. +39 6 67109200 Fax. +39 6 67109206 [email protected] ROMA 23-26 June 2005

Special Thanks

Organization for site conference:

Istituto Superiore Antincendi Via del Commercio, 13 - Roma

Director Ing. Guido Parisi

Mr. Gennaro Tornatore (ISA)

Procapites Team Group:

Mr Giorgio Coppola SITE OF CONFERENCE: Mr. Alessandro D’Addio Ms Sabina Di Franco ISA – Istituto Superiore Antincendi Ms Marina Mucciarella Via del Commercio 13 00154 Roma

Saturday, 25 June 1st workshop Friday, 24 June Presentation of the Civil Protection System of the European Civil Protection and Capital Cities: Presentation of the Civil Protection System of the European Capitals: Administrative Procedures and Technical Operations Capitals: 10,00 – London Mr. Zyg Kowalczyk, Director, London Resilience Team Thursday, 23 June 10,00 – Nicosia Mr. Nicolau Fedonas, Municipal Engineer of Technical Services Drafting of questionnaire on the following items (forum): 10,20 – 2nd Item: Civil Protection Management Systems (CPMS) 10,00 - Transfert to ISA (Istituto Superiore Antincendi) 10,20 – Oslo Mr. Jan Egil Bäckmark, Head of Department of speeches and discussion managed by the experts: Registration of the participants Emergency Planning Agency * Mr. F. Geri, Mr. C. Golizia, Mr. P. Moscardini (Emergency Office of DPC) 10,40 – Greeting of the European Community, 10,40 - Prague Mr. Michal Kopecky, Advisor for Civil Protection * Doct. Mr.Gilles Vincent Deputy of the Unit of Civil Affairs Mayors´Office 11,40 – Coffee break Protection 12,00 – 3rd Item: Early Warning Systems (EWS) 11,00 – Tallinn Arvo Sirel, Head of Risk Management Fire and speeches and discussion managed by the experts: Rescue Department * Prof. R. Funiciello (University of Rome 3) 11,00 - Presentation of the PROCAPITES Project. Objectives of Drafting of questionnaire the workshop 11,20 – Coffee break * Doct. Patrizia Cologgi Director of Extra Departmental 11,40 – Reykjavik Mr. Jon Vioar Matthiasson, Fire Chief and 13,00 - Lunch c\o ISA Office of Civil Protection of Rome Manager for Civil Protection Drafting of questionnaire on the following items (forum): * Mr. Giorgio Coppola, Geologist, project manager th * Ms. Sabina Di Franco Geologist, expert 14,30 -5 Item Cultural Heritage 12,00 – Stockholm Mr. Per Gunnar Norden, Coordinator for speeches and discussion managed by the experts: 11,30 – Coffee break Civil Protection * Ms. M. Mucciarella,(Architect,Specialist in Cultural Heritage) 12,00 - Presentation of the Civil Protection System of Rome 12,20 – Lubiana Mr. Julij Jeray, Senior Advisor Disaster Drafting of questionnaire * Doct. Patrizia Cologgi Director of ED of CP of Rome Management 16,00 – Coffee break 13,00 – Lunch c\o ISA 13,00 - Lunch c\o ISA 16,30 –4th Item: Legislation & Administrative Procedures (AGA) Presentation of the Civil Protection System of the European speeches and discussion managed by the experts: Capitals: Presentation of the Works Groups * Mr. L. Alessandrini, (ISPRO) 14,30 – Item and methodology of thematic subjects Drafting of questionnaire 14,40 - Berlin Ms. Anja Brammann, Deputy Head of Section for * Mr. Giorgio Coppola, project manager Civil Protection * Ms. Sabina Di Franco Geologist, expert 18,00 – Transfer to the Hotel

15,00 – Budapest Mr. Istvan Tatorjan Deputy Director LTC Civil Case study, discussion and drafting of questionnaire on the 19,30 – Dinner – Case Romane del Celio (guided tour and typical Protection Directorate following items (forum): ancient roman dinner) 15,00 – 1st Item: Event Scenarios (ScE) 15,20 – Copenhagen Mr. Juhl-Nielsen, Head of the Division of speeches and discussion managed by the experts: Sunday, 26 June Civil Preparadness * Prof. D. Alexander, (University of Florence) * Dott. E Galanti (Director of Seismic Office of DPC) Case study, discussion and drafting of questionnaire on the 15,40 – Coffee break * Dott. V. Bosi (Seismic Office of DPC) following items (forum): Drafting of questionnaire 10,00 –the 3rd Item: Early Warning Systems (EWS) 16,00 – The Hague Mr. Andre de Rond, Manager of the Crises speeches and discussion managed by the experts: Disaster Management 16,20 – Coffee break * Prof. F. Barberi (University of Rome 3) 16,20 – Lisbon Mr. Victor Vieira, Chief of the Division of Emergency Planning 16,40 –1st Item: Event Scenarios (ScE) 11,30 – Coffee break * speeches and discussion managed by the experts: 17,00 – Welcome Ceremony, from the Authorities of the * Dott.ssa A. Volpini, (Sanitari Office of DPC) Round Table and Conclusion Discussion: Municipality of Rome * Mr. M. Agnoloni (Emergency Office of DPC) 12,00 - Round table and Open discussion on the questionnaires * Mr Walter Veltroni Mayor of Rome (?) * Open discussion with all the participants * Mr. Dario Esposito Environment Deputy 13,00 - Lunch c\o ISA 18,00 – Transfer to the Hotel 18,00 – Transfer to the Hotel

20,00 – Dinner – Battelli di Roma (navigation on River Tevere and dinner) ROME 9/10/11/12 February 2006 ISA Istituto Superiore Antincendi

9th February 10th February 11th February 09:30 09.30 Open Session Participant registration 09:30 Open Session “Mesures preparation for the upcoming world-soccer 10:00 Local Agenda 21 Vs UCPMS championship 2006” Dario Esposito “A Scandinavian approach to create a Safe, Resilience Chairman Anja Brammann Assessore alla Protezione Civile and Susteinable Society” 10:00 Municipality of Rome Chairman Niels Johan Juhl-Nielsen Giorgio Coppola 10:30 11.00 Proposal and discussion of first four Dott.ssa Patrizia Cologgi Coffee break indicators for UCPMS Director of Ufficio Extradipartimentale della 11.30 11.00 Protezione Civile Discussion Coffee break Municipality of Rome 13.00 11.30 11.00 Lunch Discussion Coffee break 14.30 13.00 11.30 Open Session Lunch Fiorella Perotto “Management indicators system from the 14.30 European Commission Madrid Emergency Services and Civil Protection” Open Session 12.00 Chairman Alfonso Del Alamo “Prague and New Orleans” Giorgio Coppola 16.00 Chairman Michal Kopecky “The state of art of the Procapites project” Coffee break 15.00 13.00 16.30 Giorgio Coppola Lunch Discussion Proposal and discussion of second four 14.30 Open Session 18.00 indicators for UCPMS “Urban Civil Protection Management System as a Transfer to hotel 16.00 complex system” 20.00 Coffee break Chairman David Alexander Dinner c/o restaurant “Il Drappo” 16.30 16.00 Discussion Coffee break 18.00 Transfer to hotel 16.30 Mauro Degli Effetti 12th February Director of Organization Unit 9.30 Open Session “Sustainable Development” Municipality of Rome David Alexander “Presentation of Local Agenda 21 in Rome” “From Procapites Project towards…...” 18.00 Round table and conclusion Transfer to hotel 11.00 20:00 Coffee break Cultural evening 11.30 Visit to ……………………. Discussion Buffet dinner 13.00 Lunch Participants:

London Mr Benn Muir Reykjavik Higher Executive Officer London Mr Bjarni Kjartansson Resilience Team Deputy fire chief Capital district‘s fire and rescue service Ufficio Extradipartimentale Lisboa della Protezione Civile Mr Victor Vieira Mr Gardar Myrdal Chief of the division of emergency Elected by city council Capital district‘s Ufficio Extradipartimentale planning and operations Departamento civil defence della Protezione Civile de Protecçào de Lisboa Stoccolm Madrid Mr Per Gunnar Nordén Mr Alfonso Del Alamo Coordinator civil protection and Director General direccion general de preparedness city of Stoccolm emergencias y proteccion civil/ Stoccolm fire Brigade ayuntamiento de Madrid Dublino Mr Fernando Prados Mr Tomas Leahy City of Madrid City of Dublino

Budapest Nicosia Mr Miklos Harcsa Ms Irene Antoniou Head of section operation and Nicosia Municipality implementation disaster management directorate of Budapest Paris Mr Philippe Boutinaud Helsinki Chef du Bureau etudes-pilotages Mr Simo Weckstén brigade de sapeurs-pompiers de Paris Director of risk management division Helsinky city rescue department Rome Ms Patrizia Cologgi Prague Civil Protection of Rome Mr Michal Kopecky email: [email protected] Assistant to the mayor Mayor‘s Office of European Commission Prague Ms Fiorella Perotto Principal administrator European Copenhagen Commission DG for ENV Unit 5 Civil Web:www.procapites.org Mr Niels Johan Juhl-Nielsen Protection Emergency planner security and emergency Copenhagen Municipality The Hague Comune di Roma Mr Andrè De Ronde Ufficio Extradipartimentale Protezione Civile Wien City of Hague P.le di Porta Metronia, 2 Mr Josef Kneisl Member of staff office for civil protection Oslo 00183 Roma II Workshop crisis management Rapid relief Mr Jan Egil Backmark Head of department emergency Tel +39 (0)6 67109200 Tallin planning agency City of Oslo Mr Arvo Sirel Fax +39 (0)6 67109206 Senior adviser city of Tallin Mr Jon Birger Berntsen Rome 9-10-11-12 FEBRUARY 2006 City of Oslo email: [email protected] Berlin Director Patrizia Cologgi Ms Anja Brammann Mr Odd Christian Klafstad Senatsverwaltung fur inneres City of Oslo c/o ISA Istituto Superiore Antincendi gruppenleiterin fur zivil und Project Leader katastrophenschutz Giorgio Coppola +39 335 1032281 Via del commercio 12,

Alessandro D’Addio +39 335 1032280 ROMA Sabina Di Franco +39 338 1338041

Marina Mucciarella +39 339 2669655 Annex 7

PROtected CAPITal CitiES

(PROCAPITES)

Community Action Programme in the Field of Civil Protection (2000 – 2004)

Grant Agreement n. B4-3080/2003/370059 /SUB/D.3. Procapites Statement

1 Reykjavik Iceland 2 Lisboa Portugal 3 Dublin Ireland 4 Berlin and Wien Germany and Osterreich 5 Prague Czech Republic 6 Roma Italy 7 Paris France 8 Helsinky Finland 9 Stockholm Swedish 10 Nicosia Cyprus 11 London England 12 Ljubljana Slovenia 13 Madrid Spain 14 Budapest Hungary 15 Tallin Estonia 16 Oslo Norway

PROJECTO PROCAPITES Protected Capital Cities

Documento consensual sobre o Futuro do Projecto Procapites

Roma (Itália), Domingo 12 Fevereiro de2006

Entre os dias 9 e 12 de Fevereiro de 2006 decorreu na cidade de Roma o Segundo Workshop do Projecto Procapites, 2004-6. Estiveram presentes delegados de diversas capitais europeias. Todos os representantes reconheceram a importância deste projecto como agente promotor da cooperação entre as diferentes cidades europeias presentes, em matérias relacionadas com a área da Protecção Civil e capacidade de resposta em situação de emergência. Chegou-se às seguintes medidas consensuais referente à estratégia necessária para a continuidade do Projecto:

O projecto Procapites deverá: • manter-se confinado aos serviços de gestão de emergência e protecção civil das capitais europeias, com o objectivo de assegurar uma gestão exequível (outras cidades poderão ser convidadas a participar ocasionalmente); • a sede principal deverá permanecer no município de Roma através do seu Departamento de Protecção Civil; • deverá consistir num grupo principal, de interesses plenários e subgrupos de análise • os subgrupos deverão ser constituídos com o objectivo de analisar assuntos específicos (p.e.: relacionamento com os órgãos de comunicação social, apoio psicossocial entre outros), nestas situações deverão ser consultados os elementos que constituem o grupo principal e as conclusões retiradas deverão ser reportadas ao mesmo; • promover uma cultura de segurança e de protecção civil entre os responsáveis pela gestão das cidades bem como da população presente, dando ênfase tanto às respostas em situação de emergência, bem como na prevenção de catástrofes; • promover reuniões plenárias e encontros esporádicos para apresentação e divulgação aos diferentes membros, conclusões retiradas após a ocorrência de eventos específicos que envolvem a necessidade de organização de dispositivos de protecção civil; • manter um website que disponibilize informação sucinta, nomeadamente contactos e especificações relativas aos diferentes membros da organização, notícias relacionadas com a temática da protecção civil e metodologias de abordagem partilháveis por todos os aderentes ao projecto; • promover uma rede internacional de intercâmbio de especialistas e partilha de informação • formular standards e indicadores com o objectivo de avaliar o nível de qualidade e eficiência das organizações relacionadas com a protecção civil nas diferentes capitais europeias.

Não é objectivo do projecto Procapites forçar os participantes a adoptar quaisquer medidas específicas ou procedimentos comuns, mas pretende-se que este seja reconhecido como um agente de cariz voluntário auxiliar na promoção da coesão europeia Por vontade de todos os participantes e com a cooperação e suporte, a equipa do projecto Procapites irá formular e submeter um novo pedido de financiamento para suportar a continuidade do projecto baseado nos requisitos anteriormente expostos.

Declaração de Missão do Procapites O projecto Procapites existe para promover a partilha de informação, o suporte mutuo e as boas práticas na área da gestão da emergência e serviços de protecção civil das capitais da Europa. A participação no Procapites e inteiramente voluntária e a organização existe para benefício de todos os seus membros. A equipa que o constitui acredita que a colaboração ao nível da Comunidade Europeia é um elemento chave no caminho para se providenciar uma melhoria ao nível da segurança dos cidadãos da Europa e das instituições que os representam.

1 PROCAPITES STATEMENT

PROCAPITES PROJECT Protected Capital Cities

Consensus Document on the Future of Procapites

Rome (Italy), Sunday 12 February 2006

Over the period 9-12 February 2006 the Second International Workshop of the Procapites Project, 2004-6, was held in Rome. Delegates were present from many of the Capital Cities of Europe. Participants recognised the importance of the Project in facilitating Europe-wide collaboration in civil protection and emergency preparedness, and they reached the following consensus on how to promote the further development of Procapites.

Procapites should: • be kept to a manageable size by remaining restricted to capital city emergency management and civil protection services (guest organisations may occasionally be permitted to participate) • have a primary home at the Municipality of Rome Extra Department Office of Civil Protection • consist of a main group with plenary interests and of subgroups • the subgroups should be formed to examine specific issues (e.g. mass media relations, psycho- social care), should consult the plenary membership and should report back to the main group with findings • seek to promote a culture of safety and civil protection among the administrators and general publics of European capital cities, with emphasis on both emergency response and disaster prevention • have plenary meetings and ad hoc thematic meetings for debriefing participants after specific events and for disseminating lessons learned • maintain a website that provides succinct information including contact details of member organisations, current news and a toolbox of shareable methodologies • facilitate person-to-person networking and international exchange of experts • investigate the formulation of standards and indicators designed to measure the status and performance of services in the field of civil protection for capital cities.

Procapites does not exist to coerce its participants into adopting any particular measures or procedures, but is intended to be a voluntary support service that helps to promote European cohesion.

On behalf of all participants, and with their support and co-operation, the Procapites team will create and submit a new request for funding based on these requisites.

Procapites Mission statement

Procapites exists to promote information exchange, mutual support and best practice among the emergency management and civil protection services of the capital cities of Europe. Participation in Procapites is entirely voluntary and the organisation exists for the benefit of its members. The Procapites team believes that collaboration at the European Community level is a key element in the drive to provide increased security and protection for European citizens and the institutions that represent them.

PROCAPITES PROJECT Protected Capital Cities

Konsens Dokument über die Zukunft von Procapites Rome (Italein), Sonntag 12 Februar 2006

Im Zeitraum vom 9-12 Februar 2006 wurde der zweite internationale Workshop des Procapites Projekts, 2004-6, in Rom durchgeführt. Es nahmen Delegierte von vielen europäischen Hauptstädten teil. Die Teilnehmer erkannten die Notwendigkeit das Projekt einer Europa weiten Zusammenarbeit im Bereich des Zivilschutzes und der Katastrophenvorsorge zu fördern und sie kamen zu folgendendem Konsens, wie die zukünftige Fortentwicklung von Procapites unterstützt werden kann. Procapites sollte: • ein überschaubarer Teilnehmerkreis bleiben und sich auf das Notfallmanagement und die Zivilschutz- Organisationen der Hauptstädte beschränken (Gastorganisationen sollte gelegentlich eine Teilnahme gestattet werden) • seinen Hauptsitz in der “Municipality of Rome Extra Department Office of Civil Protection” haben • aus einer Hauptgruppe mit uneingeschränkten Interessen und aus Untergruppen bestehen • die Untergruppen sollten eingesetzt werden, um spezifische Themen zu untersuchen (z.B. Öffentlichkeitsarbeit, psycho-soziale Betreuung), und sollten die Hauptgruppe beraten und ihre Ergebnisse an diese berichten • versuchen eine Kultur der Sicherheit und des Zivilschutzes zwischen der Verwaltung und der Bevölkerung der Europäischen Hauptstädte zu fördern, mit einem Schwerpunkt sowohl auf der Notfallbewältigung als auch der Katastrophenvorsorge • Plenartreffen und thematische ad hoc Treffen im Sinne von Debriefings nach besonderen Ereignissen und zur Verbreitung der Schlussfolgerungen vorsehen • eine Website betreiben, die kurze Informationen enthält, einschließlich der Kontaktdaten der Teilnehmer und Organisationen, aktuelle Neuigkeiten und eine Sammlung von mitteilungswerten Verfahren und Konzepten • die bilaterale Zusammenarbeit und einen internationalen Austausch von Experten unterstützten • untersuchen wie Standardverfahren zu etablieren und wie Indikatoren zu finden sind, die über den Status und die Leistung von Organisationen auf dem Gebiet des Zivilschutzes der Hauptstädte Schlüsse zulassen.

Procapites ist nicht dazu da ihre Mitglieder zur Übernahme besonderer Maßnahmen oder Verfahren zu zwingen, aber es beabsichtigt ein freiwilliges Unterstützungsservice, das helfen soll den Europäischen Zusammenhalt zu fördern.

Im Namen aller Teilnehmer und mit ihrer Unterstützung und Kooperation will das Procapites team auf dieser Basis einen neuen Förderungsantrag stellen.

Procapites Zielsetzungen

Procapites besteht um den Informationaaustausch, die gegenseitige Unterstützung und best practice zwischen den Notfallmanagement- und Zivilschutzorganisationen in den Europäischen Hauptstädten zu befördern. Die Teilnahme an Procapites ist völlig freiwillig und die Organisation besteht nur zum Nutzen ihrer Mitglieder. Das Procapites Team glaubt, dass die Zusammenarbeit auf der Ebene der Europäischen Gemeinschaft ein Schlüsselelement des Antriebes ist, der die Sicherheit und den Schutz der Europäischen Bürger und ihrer Institutionen erhöht.

1 PROCAPITES STATEMENT

PROJEKT PROCAPITES (Chráněná hlavní města - Protected Capital Cities)

Dohoda týkající se budoucnosti projektu Procapites

Řím (Itálie), 12. února 2006

Ve dnech 9. - 12. února 2006 se v Římě konalo Druhé mezinárodní pracovní setkání projektu Procapites 2004-6. Setkání se zúčastnili zástupci řady evropských hlavních měst. Účastníci zdůraznili důležitost projektu při zajišťování celoevropské spolupráce v oblasti civilní ochrany a připravenosti na krizové situace a dosáhli následující dohody týkající se dalšího rozvoje projektu.

Projekt Procapites se bude zaměřovat na následující: • do budoucna by se měl projekt zaměřovat pouze na služby týkající se krizového řízení a civilní ochrany poskytované v hlavních městech, aby tak rozsah projektu zůstal zvladatelný (příležitostně je k účasti možno přizvat další hostující organizace) • hlavním sídlem projektu bude Magistrát města Řím, Oddělení pro civilní ochranu • v rámci projektu bude působit hlavní pracovní skupina zabývající se společnými zájmy účastníků projektu a dále dílčí podskupiny • budou vytvořeny dílčí podskupiny, které se budou zaměřovat na konkrétní oblasti (např. vztahy s médii, psychosociální péče), budou své činnosti konzultovat s plénem a svá zjištění budou poskytovat hlavní skupině • projekt se bude snažit rozvíjet povědomí o otázkách bezpečnosti a civilní ochrany mezi orgány městské samosprávy a občany evropských hlavních měst, přičemž se zaměří na řešení krizových situací i prevenci katastrof • v rámci projektu budou organizována plenární zasedání a dle potřeby také tématická setkání, na nichž budou účastníci informováni o postupech uplatňovaných při výskytu konkrétních událostí a o získaných zkušenostech • v rámci projektu budou provozovány internetové stránky, na kterých budou k dispozici kontakty na jednotlivé účastnické organizace, aktuální zpravodajství a informace o dostupných metodologiích • projekt bude podporovat vytváření osobních kontaktů a mezinárodní výměnu expertů • projekt se zaměří na definování standardů a ukazatelů určených k měření stavu a výkonnosti služeb v oblasti civilní ochrany hlavních měst.

Smyslem projektu Procapites není zavazovat účastníky k přijetí konkrétních opatření nebo postupů: Jedná se o dobrovolnou podpůrnou službu poskytovanou s cílem podpořit evropskou soudržnost.

Jménem účastníků a na základě jejich podpory a spolupráce tým projektu Procapites vytvoří a předloží novou žádost o financování, která bude vycházet z výše uvedených charakteristik projektu.

Prohlášení o poslání projektu Procapites

Cílem projektu Procapites je podporovat výměnu informací a osvědčených postupů mezi subjekty poskytujícími v evropských hlavních městech služby týkající se krizového řízení a civilní ochrany a zajišťovat vzájemnou podporu těchto subjektů. Členství v projektu Procapites je zcela dobrovolné a smyslem této organizace je poskytovat podporu svým členům. Tým projektu Procapites je přesvědčen, že spolupráce na úrovni Evropského společenství je jedním ze zásadních předpokladů pro dosahování větší míry bezpečnosti a ochrany evropských občanů a institucí, které tyto občany zastupují.

1 PROHLÁŠENÍ O POSLÁNÍ PROJEKTU PROCAPITES

PROGETTO PROCAPITES Protected Capital Cities Documento di consenso sul futuro di Procapites

Roma (Italia), domenica 12 febbraio, 2006

Durante il periodo dal 9 al 12 febbraio si è svolto a Roma il Secondo Workshop Internazionale del Progetto Procapites 2004-2006, alla presenza di delegati di numerose capitali europee. I partecipanti, riconosciuta l’importanza del Progetto volto a favorire la collaborazione europea all’attività di protezione civile e di preparazione all’emergenza, hanno raggiunto un unanime consenso sul futuro sviluppo di Procapites.

Procapites dovrebbe:

- rafforzare il network fra le Capitale Europee in materia di protezione civile (garantendo la partecipazione occasionale anche di altre città) - avere la sede principale presso l’ Ufficio Extradipartimentale della Protezione Civile della città di Roma - essere rappresentato da un gruppo primario, coadiuvato da sottogruppi - i sottogruppi dovrebbero affrontare argomenti specifici (ad es. relazioni con i mass media, aspetti psicologici) e riferire i risultati conseguiti all’assemblea plenaria - cercare di promuovere una cultura della sicurezza e della protezione civile tra gli amministratori e i cittadini delle capitali europee, con particolare enfasi sia sulla risposta all’emergenza, che sulla prevenzione dei disastri - organizzare assemblee plenarie e incontri tematici ad hoc volti ad assicurare un aggiornamento continuo dei partecipanti in occasione o in seguito ad eventi specifici e favorire la divulgazione di casi di studio. - gestire un sito web che fornisca informazioni succinte e che includa dati su tutte le strutture di protezione civile e di emergenza delle varie Capitali Europee, notizie aggiornate ed spazi dedicati a metodologie o proposte - sostenere i rapporti fra i partecipanti e lo scambio di esperti internazionali - definire indicatori e procedure per misurare lo status e l’operatività dei servizi nel campo della protezione civile delle capitali europee.

Procapites non vuole forzare i suoi partecipanti nell’adottare alcuna misura o procedura particolare, ma è inteso come servizio di supporto volontario volto a favorire la coesione europea. Per conto di tutti i partecipanti e con il loro supporto e cooperazione, il gruppo di Procapites creerà e presenterà una nuova richiesta di fondi basata su questi requisiti. La Missione di Procapites

Procapites ha lo scopo di promuovere lo scambio di informazioni e buone pratiche, il mutuo sodalizio e la collaborazione tra le organizzazioni di emergenza e tra i servizi della protezione civile delle capitali europee. La partecipazione a Procapites è completamente volontaria e l’organizzazione esiste per il beneficio dei suoi membri. Il gruppo Procapites crede che la collaborazione al livello di Comunità europea sia un elemento chiave per fornire sempre più sicurezza e protezione ai cittadini europei e alle istituzioni che li rappresentano.

1 PROCAPITES STATEMENT

PROJET PROCAPITESa Protected Capital Cities

Document de synthèse sur l’avenir de Procapites

Rome (Italie), Dimanche 12 Fevrier 2006

Du 9 au 12 février 2006, a eu lieu à Rome la seconde réunion internationale de travail du projet Procapites 2004-2006. Des représentants de nombreuses capitales européennes étaient présents. Les participants ont reconnu l’importance du projet visant à faciliter la coopération à travers toute l’Europe en matière de protection civile et de préparation aux situations d’urgence et ils sont parvenus à une position consensuelle sur la façon de promouvoir davantage le développement du projet Procapites.

Procapites devrait :

- être maintenue à une taille gérable en restant limité aux services de protection civile et de gestion de l’urgence des capitales (des organisations invitées pourraient être occasionnellement autorisée à participer) - avoir son premier secrétariat permanent auprès du département de la protection civile près la Municipalité de Rome. - être constitué d’un groupe principal plénier et de sous-groupes - les sous-groupes seraient constitués pour examiner des problèmes spécifiques (ex : relations avec les médias, soins médico-psychologiques), consulteraient les membres pléniers et rendraient compte de leurs résultats au groupe principal. - chercher à promouvoir une culture de la sécurité et de la protection civile parmi les administrateurs et le grand public des capitales européennes en insistant sur les réponses d’urgence et la prévention des catastrophes - avoir des réunions plénières et des réunions ad hoc pour des débriefings des participants après un évènement spécifique et pour la diffusion des enseignements retenus. - entretenir un site Internet qui fournisse des informations succinctes y compris des détails pour contacter les organisations membres, les dernières innovations et une boîte à outils des méthodologies partageables. - faciliter le réseau des contacts de personne à personne et l’échange d’experts. - étudier la définition de standards et d’indicateurs destinés à mesurer l’état et la performance des services dans le domaine de la protection civile des capitales.

Procapites n’a pas pour but de contraindre ses membres en adoptant de quelconques mesures ou procédures, mais entent être un service de soutien volontaire qui aide à promouvoir la cohésion européenne.

Au nom de tous les participants, et avec leur soutien et leur coopération, l’équipe de Procapites rédigera et soumettra une nouvelle demande de financement fondée sur ces éléments.

Déclaration de la Mission Procapites

La raison d’être de Procapites est de promouvoir l’échange d’informations, le soutien mutuel et les méthodes les plus adaptées entre les services de protection civile et de gestion de l’urgence des capitales d’Europe. La participation à Procapites est entièrement volontaire et l’organisation existe pour le seul bénéfice de ses membres. L’équipe de Procapites est convaincue que la collaboration au niveau de la Commission européenne est un élément fondamental dans la démarche visant à fournir une sécurité et une protection accrues aux citoyens européens et aux institutions qui les représentent. a Traduction de courtoisie faite par la Brigade de sapeurs-pompiers de Paris. En cas de litige seule la version originale en anglais fait foi.

PROCAPITES PROJECT

Työryhmän lausunto Procapites-ohjelman jatkosta

Toinen kansainvälinen Procapites-työryhmän kokous pidettiin 9. – 12.2.2006 Roomassa Useat Euroopan pääkaupungit olivat edustettuina kokouksessa. Kokousedustajat pitivät tärkeänä Euroopan laajuista yhteistyötä onnettomuuksien ehkäisyssä sekä onnettomuuksiin varautumisessa ja valmiussuunnittelussa. Kokouksessa kirjattiin yksimielinen lausunto kuinka tulevaisuudessa edistetään eurooppalaisten pääkaupunkien yhteistoimintaa.

Procapites-ohjelma:

• tulisi pitää hallittuna kokonaisuutena rajaten osallistuminen vain pääkaupunkien kriisinhallinnasta ja onnettomuuksiin varautumisesta vastaaville henkilöille (erikseen voidaan sopia vierailevien organisaatioiden osallistumisesta). • ensisijaisena kokousjärjestäjänä toimii Extra Department of Civil Protection (varautumis- ja valmiustoimisto) toimisto Roomassa • koostuu projektin ydinryhmästä ja alaryhmistä • alaryhmät keskittyvät erityiskysymyksiin (esim. media yhteistyöhön, psykososiaalisiin näkökulmiin jne.) konsultoiden varsinaisia jäseniä ja raportoiden ydinryhmälle. • edistää turvallisuuskulttuuria pääkaupungeissa hallinnollisella ja yleisellä tasolla painottaen onnettomuuksien ehkäisyä sekä toimintavalmiutta kaikissa tilanteissa. • kokoontuu säännöllisesti tai jäsenmaissa sattuneiden erityistapahtumien jälkeen kuuntelemaan selontekoa ja kokemuksia toiminnasta. • ylläpitää verkkosivuja joilta löytyvät jäsenistön yhteystiedot, viimeisimmät tapahtumat sekä toiminta- ja menetelmämalleja joita jäsenmaissa on sovellettu. • edistää henkilöiden verkottumista ja kansainvälistä asiantuntijavaihtoa. • seurata toiminnan standardeja sekä mittareita joilla arvioidaan onnettomuuksiin varautumista ja valmiutta sekä toimintakykyä jäsenmaiden pääkaupungeissa

Procapites ei velvoita jäseniään mihinkään toimenpiteisiin tai käytäntöihin. Se tarjoaa vapaaehtoisuuden pohjalta ratkaisumalleja, jotka edistävät varautumis- ja valmiussuunnittelun yhteensopivuutta Euroopassa.

Osanottajien, tukijoiden ja yhteistyötahojen puolesta Procapites-ryhmä jättää anomuksen lisärahoituksesta näiden toimintojen jatkamiseksi.

Procapites-ohjelman perusteet

Procapietsin tarkoitus on edistää tiedonvaihtoa ja yhteistyötä parhaiden menetelmien löytämiseksi onnettomuuksiin varautumisessa ja toiminnan suunnittelussa Euroopan pääkaupungeissa. Procapites on vapaaehtoinen ohjelma, joka pyrkii tuottamaan tietoa jäsenilleen. Procapites-ryhmä uskoo, että yhteistyö Euroopan unionin tasolla on paras tapa edistää turvallisuutta Euroopassa niin kansalais- kuin järjestötasollakin. Translation to Swedish of the Consensus Document on the Future of Procapites:

PROJEKTET PROCAPITES Protected Capites Cities

Gemensamt dokument angående Procapites framtid

Rom (Italien), söndag 12 februari 2006

Mellan den 9-12 februari 2006 genomfördes det andra internationella arbetsmötet i projektet Procapites i Rom. Representanter från flertal huvudstäder i Europa deltog i mötet. Deltagarna framhöll vikten av att främja det europeiska samarbetet inom civilt skydd och krisberedskap och de nådde följande överenskommelse till stöd för den fortsatta utvecklingen av Procapites.

Procapites bör: • Bibehålla en hanterlig storlek genom fortsatt begränsning till huvudstädernas organisationer för krishantering och civilt skydd. (gästande organisationer kan tillfälligt ges möjlighet att delta) • Ha sin huvudsakliga hemvist vid Roms Kommuns avdelningskontor för civilt skydd • Bestå av en huvudgrupp med gemensamma intressefrågor samt undergrupper • Undergrupperna bör bildas med syftet att undersöka specifika frågor (t.ex. massmedia-relationer, psykosocialt omhändertagande), rådgöra med huvudgruppen samt återrapportering till huvudgruppen • Söka främja en kultur utifrån säkerhet och civilt skydd bland yrkesverksamma och allmänhet i de europeiska huvudstäderna, med tonvikt både på krishantering och olycksförebyggande • Genomföra gemensamma möten samt även specifika tematiska möten för informationsinhämtning efter speciella händelser och för att sprida erfarenheter från dessa händelser • Upprätthålla en hemsida som erbjuder koncis information inklusive kontaktuppgifter till medlemsorganisationerna, aktuell information och en verktygslåda för spridning av metodik • Underlätta nätverkskontakter enskilda personer emellan och internationellt utbyte av experter • Undersöka möjligheterna att upprätta normer och indikatorer för att mäta tillstånd och prestanda inom huvudstädernas funktioner för civilt skydd

Procapites syftar inte till åtgärder mot deltagarnas vilja att tillämpa speciella åtgärder eller tillvägagångssätt. Strävan är istället att på frivillig basis vara ett stöd i syfte att befrämja Europeisk sammanhållning.

På deltagarnas vägnar och med deras stöd och samverkan kommer Procapites-gruppen att framställa en ny förfrågan om finansiering som baseras på dessa behov.

Procapites programförklaring

Procapites existerar för stöd till informationsutbyte, ömsesidigt stöd och spridning av goda exempel bland Europas huvudstäders organisationer för krishantering och civilt skydd. Deltagande i Procapites är helt frivilligt och organisationen ska vara till nytta för sina medlemmar. Procapites-gruppen är av den uppfattningen att samarbete på lokal nivå inom den europeiska gemenskapen är en nyckelfråga i arbetet att åstadkomma ökad säkerhet och skydd för Europas invånare och för de institutioner som representerar dem.

GOVERNMENT OFFICE FOR LONDON

LONDON RESILIENCE TEAM

Riverwalk House, 157 – 161 Millbank, London, SW1P 4RR TELEPHONE: 020-7217 3614 FAX: 020-7217 3405 E-MAIL: [email protected]

16 March 2006

To Whom It May Concern:

This is to confirm that I agree and endorse the facets of the 12 February 2005 consensus document on the future of the Procapites Project. I therefore officially register my support and sign this document on behalf of the London Resilience Team.

Signed:

Date: 16 March 2006

PROCAPITES PROJECT Protected Capital Cities

DOCUMENTO DE CONSENSO SOBRE EL FUTURO DE PROCAPITES

Roma, Italia , Domingo 12 de febrero de 2006

Entre los días 9 al 12 de febrero de 2006 se ha celebrado en Roma el Segundo Taller Internacional de el Proyecto Procapites, 2004-2006.. Estuvieron presentes delegados de diferentes ciudades capitales europeas. Los participantes reconocieron la importancia del Proyecto a los efectos de facilitar una amplia cooperación europea en materia de preparación de Emergencias y Protección Civil. Los delegados acordaron el siguiente documento de consenso en aras repromover el desarrollo futuro del proyecto Procapites.

Procapites debería:: • Conservar una dimensión manejable permaneciendo restringido a los servicios responsables de las Emergencias y Protección Civil de las capitales Europeas (la participación de ciudades e instituciones invitadas se tendrán en cuenta caso por caso). • Mantener la sede en Roma dentro de la Oficina Extra Departamental de Protección Civil del Municipio de Roma. • El Proyecto debe poseer un grupo plenario y diferentes subgrupos. • Los subgrupos deberían estar formados para estudiar cuestiones y temáticas específicas (ej. Relaciones con medios de comunicación, atención psicológica, etc.,) deberían constituirse con miembros del grupo plenario y deberían informar al grupo principal de sus conclusiones. • Buscar la promoción de una cultura de seguridad y protección civil tanto entre la administración como entre la población general de las capitales de la Unión Europea, con énfasis en la respuesta a la emergencia y a la prevención de los desastres. • Desarrollar seminarios específicos sobre aspectos concretos contando con los participantes en siniestros relevantes a efectos de diseminar las lecciones aprendidas. • Mantener un sitio en Internet (website) que suministre información sucinta incluyendo datos de contacto de las Organizaciones miembros, novedades y un bolsa de información sobre metodologías a compartir. • Facilitar una red de contactos persona a persona y el intercambio de expertos a nivel internacional. • Investigar la formulación de Indicadores estándar diseñados para medir la situación actual y el desempeño de los servicios en el área de la Protección Civil de las capitales europeas.

El objetivo de Procapites no es condicionar a sus miembros a adoptar determinadas medias o procedimientos, pero pretende ser un servicio de apoyo que ayude a promover la cohesión europea.

En nombre de los participantes y con su apoyo y cooperación, el equipo del proyecto Procapites procederá a diseñar y enviar una nueva propuesta de financiamiento basada en estos compromisos..

Procapites Mission statement

Procapites existe para promover el intercambio de información, el apoyo mutuo y las buenas prácticas entre los servicios de emergencias y protección civil de las capitales europeas. La participación en Procapites es completamente voluntaria y la organización existe para el beneficio de sus miembros. El equipo de Procapites cree que la la colaboración en el marco de la Comunidad Europea es un factor fundamental en para lograr un incremento de la seguridad y la protección de los ciudadanos europeos y de las instituciones que les representan.

1 PROCAPITES STATEMENT

Megegyezés a Procapites jövőjéről

Róma 2006. február 12. Vasárnap

A 2004-6 között Rómában megtartott Procapites project 2006. február 9-12. közötti Második Nemzetközi Munkaműhelye befejeződött. Számos európai főváros képviselője volt jelen a találkozón. A résztvevők felismerték a project jelentőségét a polgári védelem és a veszélyhelyzeti felkészítés Európa-szerte történő elősegítésében, és a következő megállapodást készítették el a Procapites program további fejlesztésének elősegítése érdekében.

A Procapites programnak biztosítania kell:

- meg kell tartani a fővárosok polgári védelmi és veszélyhelyzet-kezelő szolgálatainak kezelhető méretben való fenntartását (külső szervezetek részvétele alkalmanként megengedett) - elsődleges helyszíne a Római Önkormányzat Polgári Védelmi Különleges Hivatali Részlege - rendszeresen ülésező főcsoportokból és alcsoportokból áll - az alcsoportokat speciális kérdések vizsgálatára kell létrehozni (pl.: média kapcsolatok, pszicho-szociális segítségnyújtás), konzultálni kell az állandó tagokkal és az eredményekről jelentést kell felterjeszteni a főcsoport számára - elősegíteni a biztonság és polgári védelem kultúráját az európai fővárosok katasztrófavédelemben dolgozó munkatársai és a nyilvánosság között, különös hangsúllyal mind a veszélyhelyzet-kezelés, mind a katasztrófák megelőzésére - a speciális események után plenáris találkozókat, és ad hoc tematikus találkozókat kell tartani résztvevők kikérdezése és a tanulságok elterjesztése miatt - fenntartani egy honlapot, amely tömör információt tartalmaz, beleértve a tagszervezetek elérhetőségeit, az aktuális híreket, és a megosztható módszerek eszköztárát - elősegíteni a személyes kapcsolatok kialakítását és a szakértők nemzetközi cseréjét - kutatni a fővárosok polgári védelme területén a szolgálatok helyzetének és teljesítményének mérésére alkalmas normák és mutatók kialakítását

A Procapites programban nem létezik korlátozás a résztvevők részéről semmilyen különleges intézkedés vagy eljárás átvételére, de a program olyan önkéntes támogató szolgáltatás szándékozik lenni, amely elősegíti az európai kohéziót.

Az összes résztvevő nevében, támogatásukkal és együttműködésükkel a Procapites csoport megalkot és javasol egy új felkérést a finanszírozásra, amely ezeken a követelményeken alapul.

Nyilatkozat a Procapites program küldetéséről

A Procapites program elősegíti az információ cserét, a kölcsönös segítséget és a legjobb gyakorlat megosztását az európai fővárosok veszélyhelyzet kezelési és polgári védelmi szervezetei között. A részvétel a Procapites programban teljesen önkéntes és a szervezet a tagok javára szolgál. A Procapites csoport hisz abban, hogy az Európai Közösség szintjén történő együttműködés kulcsfontosságú elem, ami a védelem és biztonság növekedését eredményezi az európai polgároknak és azon intézményeknek, amelyek képviselik őket.

PROCAPITES PROJECT Protected Capital Cities

PROCAPITES PROJEKT Kaitstud Pealinnad

ÜHINE NÄGEMUS PROCAPITES PROJEKTI TULEVIKUST

Rooma (Itaalia) 12. veebruar 2006

09.02-12.02 2006 toimus Roomas PROCAPITIES projekti 2. rahvusvaheline seminar. Seminarist võtsid osa paljude Euroopa pealinnade delegaadid. Osavõtjad tunnistasid PROCATES projekti tähtsust kogu Euroopat hõlmava koostöö käivitamises kodanikukaitse ja hädaolukorraks valmisoleku valdkonnas ning jõudsid ühistele seisukohtadele küsimustes mis puudutavad PROCAPITES projekti jätkamist tulevikus.

Projekti jätkamisel tulevikus peaks :

• projekt jääma osavõtjate arvu osas mõistlikesse piiridesse ja endiselt kaasama ainult Euroopa riikide pealinnu ( täiendavatele külalisosavõtjatele võiks jääda võimalus soovi korral osaleda projektis), • projekti töötoimkond paiknema Rooma Kodanikukaitse Ameti tööruumides, • projektist osavõtjatest moodustada ühiseid huve käsitlev peatöögrupp ja erinevad allgrupid, • allgrupid käsitlema eriteemasid (näiteks suhted meediaga, sotsiaalhoolekanne), nõustama peatöögrupi liikmeid ja kandma esitama peatöögrupile ettekanded oma järeldustest, • kaasa aitama ohutuss ja kodanikukaitse kultuuri arendamisele Euroopa pealinnade ametnike ja avalikkuse seas , asetades põhirõhu nii hädaolukordadele reageerimisele kui suurõnnetuste ennetamisele, • pidama plaanilisi seminare ja ettenägematuid (ad hoc) osavõtjate kohtumisi peale erakordseid sündmusi ning levitama suurõnnetustele reageerimise kogemusi, • hoidma käigus projekti weebilehekülge, mis võimaldaks vahetada vajalikku teavet, kaasa arvatud osalevate organisatsioonide kontaktandmed, jooksvad uudised ja levitatavate metoodikate kasutamise juhised, • käivitama spetsialistide kahepoolne koostöö ja rahvusvaheliste ekspertide vahetamine, • uurima pealinnande kodanikukaitse seisundi ja jätkusuutlikkuse mõõtmiseks vajalike standardite ja tõhususnäidikute kasutamise otstarbekust ja võimalikkust.

PROCAPITES projekti eesmärgiks ei ole sundida osavõtjaid kasutama oma pealinnades mingeid teatud metoodikaid ja toiminguid vaid on kavandatud kui vabatahtlikest koosnev toetusteenistus, mis on loodud Euroopa ühtsuse saavutamise toetamiseks. Osavõtjate nimel ja nende toetusel koostab ja esitab PROCAPITES töötoimkond uue eespool loetletud ülesannete täitmiseks vajaliku projekti jätkamise rahastamise taotluse Euroopa Liidule.

PROCAPITES PÕHIÜLESANNE

Procapites projekt on käivitatud selleks, et soodustada teabe ja kogemuste vahetamist Euroopa pealinnade kodanikukaitse ja kriisiohjamise teenistuste vahel ning üksteise toetamist. Projektis osalemine on täiesti vabatahtlik ja projekt peab osavõtjatele kasu tooma. Procapites töötoimkond on veendunud, et koostöö Euroopa ühenduste tasandil on Euroopa kodanike turvalisuse ja kaitsmise võtmetegur. City of Oslo - Consensus Document PROCAPITES - 210206 Questionnaires analysis Early Warning Question 1

Question 1 - Systems of hazard monitoring

9%

36% 55%

Weather forecast Flood warning Radioactiviy measuring Early Warning Question 2

Question 2 - Systems to alert emergency services

Automatic warning Radio Telephone Mobile phone Sirens TV No answer Early Warning Question 4a

Question 4a - Is the public encouraged to obtain basic information on a developing emergency?

No

Yes Early Warning Question 4b

Question 4b - Are the contact details of this department widely publicised?

50%

50%

Yes No answer Early Warning Question 5

Question 5 - Time of response

33%

67%

Less then 1 hour 1-4 hours Early Warning Question 6a

Question 6a - Are there plans to evacuate large sections of the population?

Yes No No answer Under development Early Warning Question 7

Question 7 - Are facilities planned for hosting evacuees?

33%

67%

Yes No Early Warning Question 8

Question 8 - Work with mass media and press

0%

100%

Yes No Health Question 1

Question 1 - Coordination in case of major emergency

5

4,5

4

3,5

3

2,5

2

1,5

1

0,5

0

Fire Department Defence Committee Medical Emergency Services Hospital Health Question 2

Question 2 - Is there an unique coordinator?

50%

50%

Unique Coordinator Committee/Coordination Centre Health Question 4

Question 4 - Presence of M.D.M. (Medical Disaster Manager)

0%

100%

Yes No Health Question 5

Question 5 - Medical Disaster Managers (M.D.M.) are part of

25%

13% 62%

Health System Emergency Service No answer Health Question 6

Question 6 - Disaster Manager in Health Emergencies

Medical Doctors Surgeons Anaesthesists Technical professionals/Paramedics Health Question 7

Question 7 - Special training courses

0%

100%

Yes No Health Question 8

Question 8 - Volunteer Organisations

87%

13%

Yes No Health Question 9

Question 9 - Public or private sector?

13%

62%

25%

100% Public 95% Public 5% Private 100% Private Health Question 11 Question 11 - Time of setting up an Advanced Medical Post

13%

38%

49%

Less then 1 hour 1-3 hours No answer Health Question 12b

Question 12b - Health Professionals in Advanced Medical Post (A.M.P.)

5

4,5 4 3,5 3 2,5 2

1,5 1 0,5 0 Emergency Doctors Tecnichian/Paramedics Nurses No answer Health Question 14

Question 14 - Location of Health Services Operational Headquarters

3

2,5

2

1,5

1

0,5

0

Fire Department Office of the Mayor Police Headquarters Municipal Civil Protection Office Emergency Centre Health Question 15

Question 15 - Medical Database

25%

62% 13%

Yes No No answer Health Question 16a

Question 16a - Intrahospital plans for major emergencies

87%

13%

Yes No Health Question 16b

Question 16b - Have plans been tested?

62% 25%

13%

Yes No No answer Health Question 17

Question 17 - During emergency which kind of telecommunication instruments do you use?

31%

61% 8%

Radio Mobile phones Satellite phones Health Question 19

Question 19 - How many radio-frequencies do you use?

75%

25%

Two More Health Question 20

Question 20 - Emergency Management Field Exercises

0%

100%

Yes No Health Question 21

Question 21 - Do you have special decontamination teams?

13%

87%

Yes No Health Question 22

Question 22a - Do you have special antidotes stockpiles?

87%

13%

Yes No Legislation Question 2

Question 2 - Who is responsible during an emergency?

Ministry of Interior Mayor City Council Legislation Question 3

Question 3 - In case of necessity for public safety, has the Mayor special powers?

50% 50%

Yes No Legislation Question 4

Question 3 - In case of emergency, has the Mayor special powers?

50% 50%

Yes No Legislation Question 7

Question 7 - Information to the population

100% Yes Legislation Question 7b

Question 7 b - Who informs the population?

who is in charge municipality fire services

17%

66% 17% Legislation Question 9

Question 9 - Coordination of forces

Fire Brigade Police Municipal Centre It depends Legislation Question 10

Question 10 - Level of emergencies

17%

17%

66%

3 levels 2 levels no answer Legislation Question 11

Question 11 - National intervention

17%

66% 17%

in case of war disaster & terrorism no answer Legislation Question 12

Question 12 - How expences are managed

33% 17%

17% 33% No special system

Every organisations pay its own expences

Local

National Legislation Question 14

Question 14 - Role of education in civil protection

33%

67%

Yes No Legislation Question 15

Question 15 - Presence of freelance consultants and advisors

50%

50%

Yes No Legislation Question 16

Question 16 - Voluntary organisations

83% Yes No

17% Legislation Question 17

Question 17 - Administrative instruments

Deliberation Administrative order Municipal ordinance Law Legislation Question 18

Question 18 - Who is criminally liable in case of error?

Mayor Depends President of Council Legislation Question 19

Question 19 - Who is criminally liable in case of negligence?

Mayor It depends Legislation Question 20

Question 20 - Use of GIS

100% Yes Legislation Question 21a

Question 21a - Capital City helps to coordinate suburban areas

83%

17%

Yes No Legislation Question 27

Question 27 - Integration with other social services (urban planning, lifelines, statistics ...)

83%

17%

Yes No Legislation Question 28 Question 28 - Integration with Health Services

83%

17% Yes No Legislation Question 30

Question 30 - Is the training system specifically structurated?

83%

17%

Yes No Legislation Question 31

Question 31 - Who is in charge of civil defence duties?

Government Emergency Services & Civil Protection Civil Defence Mayor Ministry of Interor Legislation Question 32a

Question 32a - Has the international situation affected National programmes of civil defence?

100% Yes Legislation Question 33

Question 33 - Project financed by European Community in the last 10 years

33%

67%

Yes No Legislation Question 35 Question 35 - Does your office follow models from other European Capital Cities?

50%

50%

Yes No Legislation Question 36

Question 36 - Do you work with schools and education system?

33%

67%

Yes No Legislation Question 38

Question 38 - Do you agree to the standardisation of procedures and models between the Capital Cities?

33%

67%

Yes No Psycho Question 1

Question 1 - Is psychosocial assistance part of your Capital City civil protection services?

0%

100%

Yes No Psycho Question 2

Question 2 - Which kind of support is provided?

Interpersonal contact, communication and exchange of information Social, emotional, psychological

Financial, administrative, legal issues Psycho Question 4

Question 4 - Are psychosocial assistance services available during major emergencies?

0%

100%

Yes No Psycho Question 4b

Question 4b - Are psychosocial assistance services available during daily emergencies?

At the health service level / in the ambulance At emergencies health services level

At police stations

At the fire-fighting service Psycho Question 4c

Question 4c - Are psychosocial assistance services available during major events (concerts, mass gatherings etc)?

43%

57%

Yes No answer Psycho Question 5

Question 5 - What are the target groups of psychosocial assistance?

22%

39% 39%

Victims Families, relatives and friends of victims Civil protection personnel, rescuers Psycho Question 6

Question 6 - Who is in charge of providing psychosocial support?

Social workers Medical doctors Psychiatrists Psychologists Psycho Question 7

Question 7 - Which organizations provide psychosocial services in your Capital City?

Municipal Health/Social Services

Specialized civil protection services, through internal personnel Volunteer associations

Red Cross Psycho Question 8

Question 8 - What type of services are provided?

Listening

Group therapy

Individual therapy

Practical support (legal services, logistical, administrative, etc.) Debriefing Psycho Question 10

Question 10 - Who trains and supervises them?

Volunteer organisations Fire brigades Police Private organisation Social/emergency services No answer Psycho Question 11

Question 11 - Do emergency workers receive training on psycho-social matters?

14%

72% 14%

Yes No No answer Psycho Question 12

Question 12 - Is there a link between psychosocial services and research institutions?

29%

71%

No Yes Psycho Question 13

Question 13 - Are psychosocial cases entered into a data base or any other register?

43%

57%

No Yes Scenario Question 1

Question 1 - Which sorts of individual hazard commonly affect your metropolitan area?

Natural hazards Technological hazards Social hazards Intentional hazards (terrorism) Scenario Question 2

Question 2 - Which parameters do you considered to determine the most important hazard?

Economical impact Social impact Frequency Terrorism Scenario Question 3

Question 3 - Have you established a priority order of individual hazard?

33%

67%

Yes No Scenario Question 7

Question 7 - Which kind of approach are you using for calculating the scenario?

Past history Statistical Deterministic Comparison Scenario Question 10

Question 10 - If you use a statistical approach, have you calculated a medium occurrence frequency for every hazard?

66%

17%

17% No No answer Sometimes Scenario Question 11

Question 11 - Do you have commercial software or a dedicated one to calculate the hazard?

33% 34%

33%

Commercial Dedicated None Scenario Question 13

Question 13 - Is your scenario simulator able to be updated in real-time?

17%

33%

50%

No Yes No answer Scenario Question 14 Question 14 - Do you use data from the National census, or from more detailed databank?

No No answer Other databank Census Scenario Question 16

Question 16 - Have you evaluated the most dangerous cascade scenario or only the individual scenario?

50%

50%

Both Only one hazard scenario Scenario Question 18

Question 18 - Have you considered events occurring outside your metropolitan area?

0%

100%

Yes No Scenario Question 19

Question 19 - Have you elaborated some emergency plan from the scenarios?

17%

83%

Yes No answer Scenario Question 20

Have you made emergency planning for each individual hazard?

33%

67%

Yes No Scenario Question 22

Question 22 - Are you planning the emergency response using a simulator of scenario?

50%

33%

17% Yes No No answer Scenario Question 24 Question 24 - Is the emergency planning in your jurisdiction based on the formulation of hazard, risk o response scenarios?

33%

17%

17% 33% Risk assessment None All No answer Scenario Question 25

Question 25 - In case of large disaster have you deerminated the emergency areas?

33%

17%

50%

Yes No No answer Bombs in Central London

Prof. David Alexander [email protected]

Introduction

Some events succeed in merging the professional and the personal to an unwanted degree. On a damp and unseasonably cool Thursday in July bombs exploded in London a few kilometres from where I was born and a few hundred metres from where I studied at university. It saddens me but it does not surprise me. As a student I lived through the 1970s Provisional IRA bombing campaign in central London, including a car bomb that blew the windows out of the dormitory I lived in. I saw another explode in the same street, killing a bomb disposal officer, the father of three young children. One became adept at avoiding places where bombs might be left and checking for suspicious objects or odd behaviour. No doubt it is the same all over again now.

London is a resilient and well-prepared city, but neither its intelligence service nor its civil protection system is infallible. The metropolitan area is too large, too diverse, to cosmopolitan to protect adequately against premeditated and carefully planned outrages.

In London 300 languages are regularly spoken. Its centre, the Cities of London and Westminster (finance and commerce versus government and entertainment) lie at the heart of a vast metropolis of 7.4 million people--25 million if one includes all the towns and counties that each day depend on London to a greater or lesser extent.

London proper has 33 municipalities, or boroughs, and only recently has it gained an single elected mayor and overall assembly. Before that, the Lord Mayor of London's role was largely symbolic. For at least the last thousand years the relationship between the city's leadership and the national government that it hosts has been an uneasy one. Organisations that deal with the administration of the whole city have periodically been set up and abolished, reflecting central government's unease about letting London run its own affairs.

The London Emergency Services

When emergencies occur in Britain the police are usually the lead agency. They will direct emergency operations on behalf of the other services and participants. This arrangement stems from a belief that emergencies are primarily matters of public order, an attitude which for better or worse is strongly rooted in British administrative culture. Emergency planners do exist in Britain: in fact, the UK Emergency Planning Society (see www.the-eps.org) has more than 1800 members; but emergency managers are dominated by the so-called "blue-light services"--police, fire and ambulance.

In London the largest police force, though not the only one, is the Metropolitan Police (the "Met"), which has 33,000 officers. The City of London Police Force is a

1 separate, smaller organisation that polices the City financial area, and the British Transport Police looks after the railways, underground system and buses.

The London Fire Brigade has a long and honourable tradition of service to the capital city. The need for such a force was amply demonstrated in 1666 when a bakery caught fire in the aptly-named Pudding Lane (now Monument Lane, site of a tall monumental column) and much of the central city was laid waste by fire. The London Fire Brigade's finest moments came during the German bombing of the city in 1940 and 1941 (the "Blitz", as it is still known). As the city burned under the onslaught of incendiary bombs, firefighters engaged in many acts of heroism.

The London Ambulance Service comes under the jurisdiction of the National Health Service, which has an active emergency planning branch. It is supplemented by the vehicles and volunteer personnel of the St John's Ambulance Brigade.

Until the end of the 1990s it could fairly be stated that emergency response in London was fragmented. This had few negative effects when the event was limited in size and seriousness, as in the case, for example, of the Ladbroke Grove train crash in west London in October 1999. Although 31 people died, the event did not overtax the organisational and co-ordination skills of the forces at work. However, shortly afterwards the British Government decided to set up regions to oversea the county structure, and one of these was established for the London metropolitan area, an equivalent to the Prefecture system found in Continental European countries. As a British response to the events of 11 September 2001 in America, the London Resilience organisation was born and the emergency response to potential future large events was reorganised by representatives of all the main participants under the banner of the London Emergency Services Liaison Panel (LESLP--see www.londonprepared.gov.uk).

Vulnerable transportation systems

Transportation systems have long been a favourite target for terrorists in London. In a city of such size and population density they have also been persistently difficult to organise efficiently, let alone to protect against attack. The London Underground system (LU, known colloquially as "the Tube") has 12 lines with 275 stations and 408 km of track. It has a staff of 12,000 people, and it carries 3 million passengers a day.

For many years London Underground has suffered funding and maintenance problems. Its record of managing risks is somewhat patchy, and over the years some significant disasters have occurred. During the Second World War deep-level stations were used as bomb shelters. In March 1943 a mass panic occurred at Bethnal Green station and 173 people were crushed to death. Forty-three were killed in the Moorgate station crash of February 1975 and 31 in a fire that occurred at Kings Cross station in November 1987. More recently, near disasters have been caused by the derailment of a train at Chancery Lane and the immobilisation of another crowded train in hot, suffocating conditions for six hours. Neither of these emergencies was particularly well managed.

Paradoxically, LU's geotechnical risk management is excellent, but its

2 management of other risks to passengers suggests that greater investment is needed in planning, training and preparation.

As one would expect with the world's oldest underground railway system (it was opened in 1868), the Tube is not very user friendly. Train tunnels are narrow, air conditioning is absent, and passenger access to station platforms is through small, cramped tunnels with many turns and flights of steps. The Underground's emergency signage is very poor. This is odd, given that LU has been involved for 75 years in promoting great art (Sir Eduardo Paolozzi's mosaics at Oxford Circus station and Jacob Epstein's statuary at St James's Park, for example) and its route map, designed by Harry Beck in 1933 and inspired by an electrical wiring diagram, is a world-famous model of clarity. However, stations such as Waterloo, where four lines interconnect with an overground railway terminus, are confusing to navigate under normal conditions, let alone during an emergency. Evacuation maps have been posted on station platforms for a few years now, but they are neither easy to interpret nor widely consulted.

The bombings

Major explosions or collisions in the Tube give rise to conditions that are hot, smoky, cramped and liable to be protracted. At worst, they would be similar to those encountered in the Monte Bianco and Frejus tunnel fires, except that smoke from fires in the London Underground's deep tunnels, which are up to 30 m below the surface, would have nowhere to go except the stations. The deep tunnels are 3.5 metres in diameter, which gives a clearance of only 15 cm around the trains.

Two of the bombings, at Aldgate-Liverpool Street (0851 hrs) and Kings Cross- Russell Square (0856), occurred in deep tunnel lines and one, at Edgware Road (0917), in the more spacious partially open air lines of the original London underground railway. The Edgware Road bomb involved trains that crashed into each other, adding a further complication to the disaster.

Apparently, the bombs each consisted of about 4.5 kg of RDX, a military high explosive. They were detonated in the first carriage of the King's Cross train, the second carriage of the Edgware Road train and the third carriage of the Liverpool Street train. In all three cases the explosions gained added power by being detonated in a confined space, which reflected back the blasts and hence greatly increased their power. On two of the trains fireballs were created. In all three cases those passengers nearest the explosions apparently suffered spontaneous limb amputation, deep tissue damage exposing internal organs, and so-called 'compartment injuries' in which the force of the blast damages organs, such as the lungs, from within. People were severely burned by flashbacks associated with the blasts and some were badly affected by inhalation of smoke and dust. On the Edgware Road train the blast flung a passenger through a window into the path of an oncoming train. On average the seriousness of blast injuries usually declines markedly with distance from the point of detonation. However, passengers who were not in the immediate line of the explosions suffered shrapnel injuries, burst eardrums, smoke intoxication and eye injuries.

After the blasts there followed a period of darkness in which the air was full of

3 smoke, dust and oily particulates. Fortunately, fire did not spread. Although the blasts blew inspection covers out of the floors of carriages and knocked over passengers, they did not blow out all the windows. Where these did break or were knocked out by passengers cleaner air entered the carriages and dispersed the suffocating smoke.

With a clearance of only 15 cm the deep-tunnel trains could not be evacuated by their usual doors. Passengers therefore had to leave by the ends of the trains and walk in the darkness to the nearest stations, and they could only do this when they could be assured that electrical current had been switched off to the two live rails. In the deep tunnels, periods of 20-30 minutes elapsed before people were led to safety by transport police and London underground staff. In the meantime, some passengers were given no information, possibly because the trains' public address systems had been put out of use, and some were told that an electrical surge appeared to have occurred, wan observation which had no basis of fact. Evacuation took up to half an hour, as there were up to 700 people on each train, but the evacuees did not show signs of any further panic. Given the high level of usage of the London Underground system, 200,000 people had to be evacuated from trains and platforms within one hour.

As one would expect with very serious, anomalous events underground, LU Control did not immediately appreciate the nature and gravity of the situation and hence instituted a level two (amber) alert rather than declaring a full-scale emergency right from the start. Rescue was apparently delayed by the need to analyse air samples from the tunnels in order to be sure that the bombs were not contaminated with radionuclides or other toxic substances, which would have required rescuers to put on airtight suits and use special measures to protect the health of evacuees.

Panic, hysteria and screaming occurred in the trains, probably mainly as a result of fear of the consequences of entrapment if fire were to spread through the carriages. However, many people remained lucid. By and large, women tended to display the most practical attitudes. Panic was a transient phenomenon, which was by no means universal and was restricted to the most stressful moments after the attacks.

The no. 30 bus that exploded in upper Woburn Square (at 0947) was crowded (not least because people had been displaced from the Underground by the blasts there), and hence there were many injuries and 13 fatalities. Clearly, the blast was directed upwards and outwards. It was fortuitous that the bus, which had been rerouted due to the cordoning off of Kings Cross station after the explosion there, was passing the headquarters of the British Medical Association when it exploded, and hence doctors, including traumatic injury specialists were immediately on hand. Early estimation of the death toll was hampered by the fact that people had been blown to pieces.

The emergency response

London did not have to mobilise its full emergency resources to cope with the bombings. For example, the 7000 members of the Civil Contingencies Reaction Force were not needed, and the 13 designated emergency response hospitals in London coped well with the influx of patients. However, the anti-terrorist force Special

4 Operations-13 was deployed in full.

Rescue operations involved some degree of improvisation. The underground tunnel between Kings Cross and Russell Square was made structurally unsafe by the explosion (in fact, the roof collapsed), but London Underground have special arrangements for shoring up tunnels in such cases. Asbestos hazards were probably exaggerated, in that LU has long had a programme of nocturnal asbestos removal and cleaning of tunnels. However, conditions underground were cramped and up to 15ΕC warmer than on the surface.

Of the 700 people who were injured, 350 were treated at the scene in advance medical posts and a similar number were taken to hospital, about 100 of whom became inpatients. Fewer than 25 of them were on the critical list, but several of these were later to die of their injuries. Six hospitals received significant numbers of casualties, and one, the Royal London Hospital, received 183 patients, many delivered in three double- decker buses.

Medical problems were caused by the blasts to all bodily functions: respiratory, circulatory, muscular, skeletal, nervous and digestive systems. Blast pressure effects, impact and crush injuries, burns, smoke intoxication and shrapnel injuries were prevalent.

Communicating in the emergency

Telephone operators anticipated the surge in demand by increasing call capacity to maximum levels where possible. However, in some parts of London, the UK Government's Access Overload Control system came into effect, which limited general access to the telephone network and gave priority access to the emergency services. As mobile telephones were used to detonate the bombs set off in Madrid in March 2004, there might have been a need to shut down cellular access in case other bombs were ready to be set off. However, it appears that this measure was not taken.

The principal sources of Internet-based news received up to one million visitors an hour. Unfortunately, the Muslim Council of Britain's website received 30,000 threatening and abusive e-mail messages.

Terrorism and security

The perpetrators of the terrorist bombing of London were of course British citizens and it is of note that 10-15 per cent of UK Muslims are estimated to be sympathetic to the idea of a violent response to world political events. In some English translations of the Qur'an, about 65 verses make reference to violence and eight appear to incite it. However, 295 verses directly invoke peace, and clearly the interpretation of the other verses depends on skill and erudition, as well as not trying to understand them out of context. Muslims are a very large minority in British society (perhaps two million people) and the vast majority of them are peaceful, law-abiding and opposed to violence.

5

In the United Kingdom spending on security has almost doubled since 2000. Euro 75 million has been spent on CBRN decontamination alone. Moreover, surveillance is at an all-time high. The average Londoner is filmed by close-circuit television cameras 250 times a day. In addition, huge investments are being made in hiring security personnel. However, of 700 people arrested under the UK Prevention of Terrorism Act, only 17 have been tried and convicted, and only some of these were linked to the strand of terrorism that led to the London bombings. Hence, terrorism is notoriously difficult to combat. For example, when in February 2003 tanks and armoured personnel carriers were deployed to Heathrow Airport, it was more likely to have been as a result of their secure but mobile communications systems than because they were the best means of foiling a potential attack.

In Britain all financial institutions are required by law to have business continuity plans to put into effect in the event of a disaster. They form part of what is termed the "national critical infrastructure", which includes government and energy supply. Moreover, the new basic civil protection law of 17 November 2004 requires the privatised providers of basic services to participate in the emergency planning process as "second-level responders", whose duties are critical but less central than those of government and the emergency services, or "first-level responders". Despite the new arrangements, a recent academic study suggests that British emergency services are underfunded, the private sector is under-prepared, and the regions outside London are lagging behind in their preparations. At present there is some doubt whether Operation Sassoon, the large-scale evacuation of central London to the surrounding regions could be accomplished satisfactorily. Nevertheless, London has three decades of experience with Provisional IRA terrorism. Its emergency services have accumulated much useful experience and its population is accustomed to carrying on despite the risks.

The essence of being a Londoner

A true Londoner is someone who was born in the area in which--ambient noise conditions permitting--it is possible to the sound of the bells of St Mary-le-Bow. If stillness were to reign, that would be a very ample part of the London basin, including the district of Highbury, where I was born. The great bell of Bow, the twelfth or tenor bell which weighs 2135 kg, has been immortalised in song and is one of the most famous symbols of London culture (as is the stoicism shown by Londoners during the bombing raids of 1940-1, the "Blitz").

The bells of Bow have been recast several times over the last 600 years, and the current tenor bell bears the following telling inscription, an invocation to peace:-

"Now lettest Thou Thy servant depart in peace, for mine eyes have seen Thy salvation."

Lessons for civil protection

The London bombings are unique events, but they offer at least eight useful

6 lessons to civil protection, emergency medical response and counter-terrorism in any large city.

1. Injuries caused by bomb blasts can be severe and complex, with large numbers of patients involved. In terms of planning, there are few parallels with other kinds of disaster: some would say that bomb blast injuries are like having to deal with many coincident serious vehicle crashes, but only up to a point. Hospitals must prepare for a wide range of different injuries involving many forms of trauma, complex triage and prolonged surgery.

2. The seriousness of bomb injuries, and thus the probability of fatalities, increases greatly with proximity to the point of detonation (though it is complicated by containment of the blast or its reflection off solid surfaces). Bombs that explode in crowded, confined spaces will inevitably cause many serious casualties.

3. In a confined space such as an underground tunnel rescue efforts may be slowed down by the need to use chemical analysis to check for contamination of the air or site of the explosion. It may not be immediately apparent whether the incident involves NBCR contamination or not. In all situations in which a bomb has exploded rescuers should not be sent in until the incident commander has ascertained that other bombs are not about to explode in the area. This poses a severe dilemma when there is an imperative need to save lives quickly.

4. With regard to the risk of underground bomb blasts, attention needs to be given to the problems of ascertaining quickly what has happened and designing robust systems to inform the people involved what to do. Scenario modelling and other procedures should be used to help speed up the identification of situations which are serious enough to demand a major "red alert" response. In planning terms, new approaches are needed.

5. Very severe, life-threatening injuries caused by bomb attacks may require substantial work to stabilise a patient's condition before he or she can be moved. This needs equipment, such as specialised tents and portable surgical equipment that can very rapidly be deployed at the site. There may not even be time to set up an advance medical post.

6. Blast and crush victims need fluids quickly. So do the walking wounded. In the London case, blood supplies were adequate, but saline solutions and other rehydrants were in short supply.

7. Emergency response teams should disturb the site of a bombing as little as possible, without, of course, compromising their life-saving objectives. The site is a scene of crime and will later be subjected to an intensive forensic investigation.

8. Even in the exceptionally difficult situation caused by bombs exploding in deep underground tunnels, outbreaks of panic were limited to conditions in which people believed they were trapped. The incidence of panic should not be overestimated. It is a much misunderstood phenomenon, which is transient, short-lived and surprisingly rare.

7 in this issue: HESMIC Seminar becomes Hertfordshire Resilience Conference see page 5 Metropolitan Police Conference – see page 8 EPS Directors Profiles Hillingdon Borough Council receives award for excellence The Procapites Project Exercise ‘Star’ and ChevronTexaco … and much more Issue: 43 Date: Winter 2005/6 www. the-eps.org the capital cities that are participating in the remembrances so much as positive initiatives declared and 1000 of them to work within ten project manage their risks and emergencies. designed to further emergency preparedness minutes! They will be put to the test (once The PROCAPITES Project It will also work towards establishing the and disaster prevention. Hence, a major again) next October. tenets of best practice and common language international conference is planned for the Procapites is now a thriving project and is David Alexander PhD, University of Florence, Italy in civil protection. 12-13 October under the joint aegis of being followed by others managed by the Procapites was founded on the Procapites, the Regional Administration of same team: OPERE is designed to bring hypothesis that there is something special Tuscany and the City Government of Florence. together European emergency professionals in about capital cities. They are national seats of The conference will address problems of the design of operational scenarios and government, diplomacy, commerce, culture managing mass gatherings such as protests, MESIMEX will attract emergency rescue and tourism. They usually have very distinctive strikes, marches and celebrations, and it will groups from six countries to the flanks of Two summers ago a genial Neapolitan by which has now taken place, involved creating participants were quick to express their administrative relationships with their national also discuss very large mass evacuations. Mount Vesuvius. Large disasters in Europe are the name of Giorgio Coppola discovered a the network and collecting information on the solidarity with colleagues in England. Given governments, and they may be especially These are themes that evidently appeal to no longer purely domestic affairs but are European Union call for proposals in the fields participants. After a period of preparation in the competence and completeness of the UK vulnerable to protest or terrorist attacks, if not Procapites participants: while in Rome they problems that all European Union citizens of civil protection and emergency which contacts were made and informational response, there was little else that they also to natural disasters. Yet they are not were intensely interested in how the city had should be concerned about. The team in management. If the process of uniting questionnaires were written, a four-day would have been able to do, although always so unique. At the Rome conference managed the sudden influx of mourners from Rome feels both proud and privileged to be European countries was proving to be rather workshop was held in Rome amid the information on the excellent response two delegates from Palermo participated and all over the Catholic world at the death and contributing to the development of European more arduous than expected, he thought, sweltering heat of June 2005. It took place mounted in London has already led to some they gently reminded us that their city had funeral of John Paul II. collaboration in disaster management. perhaps there were better prospects for at the Italian National Fire Service College, positive changes in emergency plans and once been a capital – and a very successful The conference will begin in the historic David Alexander is Professor of achieving some unity among the continent’s a purpose-built campus close to the Via equipment procurement in at least one other one – as well as informing us that they had Salone dei Cinquecento of Palazzo Vecchio, Disaster Management in the Faculty of emergency management services? Opposition Ostiense. capital city. learnt much from the experiences and amid Vasari’s magnificent frescoes and Medicine and Surgery at the University to economic and political union seemed to In addition to Rome itself, 13 European The desire to learn from London’s wisdom that was being shared in Rome. Michelangelo's sculptures. It will end in of Florence. Further details of the be making this difficult at the national level, capital cities sent representatives. We were response to July 7th was overwhelming. We on the Procapites team are resolved camera at Florence’s new state-of-the-art initiatives described in this article or perhaps it was simply that national particularly pleased to see that some, notably When the idea of a one-day meeting in the to continue the initiative after the end of the emergency operations centre. October 13th can be obtained from him at administrations tend to be rather cumbersome Oslo and Budapest, sent more than one UK to debrief non-participants was mooted, current funding cycle. We feel that there is 2006 is a Friday (we trust not an unlucky [email protected]. when they are asked to work with their delegate and that participants were all senior the EU’s Civil Protection Unit was quick to good reason to broaden the project to include one!) and the ensuing weekend will be The Procapites website can be counterparts elsewhere in the EU. Thus Dr members or chiefs of their services. offer support and so was the UK Cabinet some other cities: Liverpool, Genoa and devoted to a national emergency accessed at www.procapites.org Coppola decided that there was probably The workshop was extraordinarily Office. Mr Zyg Kowalczyk, the Director of the Barcelona as capitals of culture, for instance; management field exercise, in which more scope for collaboration at the regional interesting and revealing about the structure, London Resilience Team, organised the Edinburgh and Cardiff as capitals thus far left delegates will be able to participate as and local levels. organisation, problems, solutions and plans of meeting for 5 October 2005 at London’s out in favour of London; cities that have observers. His vision consisted of a Europe in which emergency preparedness services in Europe’s magnificently historic Guildhall. acquired the infrastructure of capitals but lost Florence has a tradition of volunteer emergency planners and managers from many capital cities. It also had an immediate effect This time, among more than 240 the status. One among the last category is emergency response work that goes back to different countries pursued a common aim to in creating the network. Suddenly Berlin was distinguished delegates there were multiple Florence. the founding of the Venerable Company of the bring peace and security to the citizens of the talking to Nicosia, Prague was chatting with representatives of the emergency planning As 2006 is the 40th anniversary of the Misericordia in 1234. Some 771 years later continent. He outlined a proposal to create a Lisbon, Reykjavik was conversing with and response services of no fewer than 21 floods of 3-4 November 1966 that killed 34 the Misericordia has become a modern network of contacts and information flows Budapest. We found that the Nordic European capital cities (two thirds of all those people in Florence and severely damaged its ambulance service, and the city emergency among the civil protection (or equivalent) representatives were already meeting in Europe), as well as delegates from the USA immense cultural heritage, plans are being managers boast that they can send 5000 services of the capital cities of the EU. Thus regularly on a regional basis, but they were of and New Zealand. The meeting offered a laid for a year of commemorative activities. trained and equipped workers into the field was born PROCAPITES – Protected Capital course happy to expand their circle. fascinating insight into the conduct of the They will not be memorials and within two hours of a major incident being Cities. I helped him develop the proposal and emergency and was a triumph for London the Civil Protection Unit of the European Resilience and all its collaborators, Procapites Union’s Directorate General for Environment included. funded the programme for the period 2004-6. That brings us to the second part of the Procapites Project: The UK perspective Giorgio Coppola brought in two very current Procapites project. This is intended to Sharing best practice and promoting a robust civil resilience Assistant Commissioner at the Metropolitan Police Service Steve accomplished people to collaborate in the establish the canons of best practice in planning network has never been more important. The Procapites House, British Transport Police Deputy Chief Constable Andrew project: Dr Marina Mucciarella, an architect, European civil protection for capital cities. initiative aims to do just that right across Europe. Trotter, London Fire Brigade Assistant Commissioner Ron Dobson, and Dr Sabina Di Franco, who is by training a There is no question of being dogmatic and The Procapites network aims to share good practice in the South West London Strategic Health Authority Chief Executive Julie geologist. Both are very experienced in forcing people to conform to some vague management of both day-to-day risk planning and for emergency Dent, London Underground MD Tim O’Toole, London Buses MD Peter emergency preparedness work. He arranged community norm. However, we on the procedures. The first Procapites meeting in May agreed to organise Hendy, Bruce Mann from the Cabinet Office, as well as for the project to be based at the Civil Procapites team are determined to help seminars to compare experience and techniques on key emergency representatives from London Ambulance Service, Barts Hospital, Protection Service of the Municipality of create a common language, a shared culture planning issues, such as evacuation, fatalities, flooding, and Westminster City Council and the London Resilience Team. The day Rome, which is housed in an operations Giorgio Coppola and a wide knowledge of what is possible and communicating with large crowds. It also agreed that where a capital brought together the experiences and lessons learnt on the ground in centre in a gracious park situated at the back what is best in risk management and was affected by an emergency (examples would be the Prague floods responding to the attacks and the four years of resilience planning of the old Roman forum. Civil Protection in The sense of fellowship was much emergency preparedness. We are aided by or Madrid bombs) there should be a structured debrief as soon as and exercising which had prepared the Capital’s responders, with the Rome has an immensely capable and popular enhanced as Giorgio Coppola had the canny the nagging suspicion, which is common in possible afterwards to ensure that the lessons are quickly shared. aim of sharing information that could be useful to other cities. director, Dr Patrizia Cologgi, who is both idea of laying on some excellent meals in the minds of emergency planners everywhere, This new learning approach was put into practice following the Director of the London Resilience Team Zyg Kowalczyk said: passionate about her work and supportive of exotic settings – a river-boat on the Tiber, that something is being done better July 7th bombings in London. The London Resilience Team invited ‘It is vital that we continually review and improve resilience planning – the project. The Rome authorities also have a Roman townhouse of the 1st century AD, somewhere else. Free flow of information is representatives from the Procapites project as well as emergency we must never become complacent. Initiatives such as the Procapites the feather in their cap of having ably where the technical conversations could go the only way of allaying that suspicion, and planners and resilience agencies across the UK and from New York, project help us learn from our international colleagues and make sure managed the simultaneous presence of two on over a plate of gnocchi alla romana or fortunately there is a strong desire to share Washington and Moscow to attend a conference on the lessons that we don’t lose the momentum. The London Lessons Learnt million pilgrims in the year 2000 and more carpaccio of octopus (a classical Roman the experiences of success – and the lessons learnt in London. conference was just one way in which we can share lessons learnt than three million mourners at the death of delicacy appropriate to the setting it was of failure – in this field. Staged early October at the Guildhall in London the conference and develop best practice: it must be a continual dialogue to Pope John Paul II in 2005. served in). In January 2006 the second Procapites featured a wide range of high profile speakers including the Minister constantly refine resilience and emergency plans, not just a response For the funded period, 2004-6, Procapites Weeks after the Rome workshop the workshop will be held in Rome. It will discuss for Civil Resilience Phil Woolas, the Mayor of London Ken Livingstone, to tragic events.’ was designed to work in two stages. The first, London bombings happened. Procapites the results obtained by analysing data on how

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