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The Near-Zero European Waste Innovation Network HORIZON 2020 | CSA| WASTE-4a-2014I Grant Agreement No. 642231 Start date of project: 2015/02/01 Duration: 30 Months Identifier: D 1.2 _ RP_Report on the first stakeholder meeting Date: 2016/07/14 Class: Deliverable Responsible Partner: PNO_Inno Annexes: 5 Distribution: Public Title: Report on the first stakeholder meeting The project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement no 642231 PROPRIETARY RIGHTS STATEMENT THIS DOCUMENT CONTAINS INFORMATION, WHICH IS PROPRIETARY TO THE NEW_InnoNet CONSORTIUM. NEITHER THIS DOCUMENT NOR THE INFORMATION CONTAINED HEREIN SHALL BE USED, DUPLICATED OR COMMUNICATED BY ANY MEANS TO ANY THIRD PARTY, IN WHOLE OR IN PARTS, EXCEPT WITH THE PRIOR WRITTEN CONSENT OF THE NEW_InnoNet CONSORTIUM THIS RESTRICTION LEGEND SHALL NOT BE ALTERED OR OBLITERATED ON OR FROM THIS DOCUMENT D 1.2. Report on the first stakeholder meeting VERSION RECORD Version Date Author Description of Changes v1 2016/06/30 T. Wardenaar Document Creation v2 2016/06/30 T. Wardenaar Merge documents 1.2.a & 1.2.b. v3 2016/07/13 T. Wardenaar, R. van der Veen Document revision and completion NEW_InnoNet | H2020 CSA | D 1.2._RP_ Report on the first stakeholder meeting | Page 2 of 24 D 1.2. Report on the first stakeholder meeting CONTENTS VERSION RECORD ............................................................................................................... 2 CONTENTS .......................................................................................................................... 3 SUMMARY OF THE DELIVERABLE ........................................................................................ 5 OVERVIEW OF DELIVERABLE 1.2.A - FIRST STAKEHOLDER EVENT ....................................... 6 1. INTRODUCTION ....................................................................................................................................... 6 2. METHODOLOGY ....................................................................................................................................... 6 3.1 ORGANISATION AND PLANNING .............................................................................................................. 6 3.2 COMMUNICATION AND INFORMATION .................................................................................................... 6 3. PROGRAMME ........................................................................................................................................... 7 4. CANCELLATION, EVALUATION OF THE PREPARATION AND CONCLUSIONS.............................................. 8 5. ACTION POINTS ....................................................................................................................................... 8 ANNEXES ........................................................................................................................... 11 ANNEX 1 WORKSHOP DOCUMENTS ........................................................................................................................ 11 Annex 1.1. 1st Invitation .................................................................................................................................... 11 Annex 1.2 Reminder .......................................................................................................................................... 12 Annex 1.3 Invitation .......................................................................................................................................... 13 ANNEX 2 CANCELLATION COMMUNICATION ............................................................................................................ 14 OVERVIEW OF DELIVERABLE 1.2.B - SECOND STAKEHOLDER EVENT .................................. 15 1. INTRODUCTION ...................................................................................................................................... 15 2. ORGANISATION AND COMMUNICATION ................................................................................................. 15 3. PROGRAMME ......................................................................................................................................... 16 4. EVENT & RESULTS .................................................................................................................................. 18 ANNEXES ........................................................................................................................... 24 ANNEX 3: PARTICIPANT LISTS STAKEHOLDER MEETINGS ............................................................................................ 24 NEW_InnoNet | H2020 CSA | D 1.2._RP_ Report on the first stakeholder meeting | Page 3 of 24 D 1.2. Report on the first stakeholder meeting ANNEX 4 INVITATIONS STAKEHOLDER CONFERENCE ................................................................................................. 24 ANNEX 5 PARTICIPANT LISTS STAKEHOLDER CONFERENCE ......................................................................................... 24 NEW_InnoNet | H2020 CSA | D 1.2._RP_ Report on the first stakeholder meeting | Page 4 of 24 D 1.2. Report on the first stakeholder meeting SUMMARY OF THE DELIVERABLE WP: WP1 Task : Task 1.4 Manage the stakeholder platform efficiently and effectively Title : Report on the first stakeholder event (combined D1.2.a & D1.2.b) The NEW_InnoNet project develops a stakeholder platform to stimulate market uptake of zero waste technologies and processes. NEW_InnoNet stakeholders contribute – via the platform – to a shared vision on the opportunities for a near-zero waste Europe. In this way, the project ensures that the European Strategic Research and Innovation Agenda (SRIA) that is drafted in the project builds on the expertises and experiences of stakeholders. Direct interaction with stakeholders is a key means to gather their input. The project organizes therefore various meetings and workshops on different aspects of the project. The project’s general stakeholder meetings are important events because they bring together stakeholders from different value chains and with different backgrounds. This report describes the preparation, organization and experiences of the first stakeholder meeting. The report consists of two parts: D1.2.a: Report on the preparation of the first stakeholder event (postponed). D1.2.b: Report on the 2016 Stakeholder conference. The main reason for this structure is that the initial first stakeholder event in 2015 was cancelled. The event was scheduled in November 2015 and aimed at awareness raising among stakeholders and getting stakeholder input on bottleneck analyses. Cancellation was due to the terror attacks in Paris and the raised terror level in Brussels in late November. After cancellation it was decided to organize a new event in June 2016. The first part of this report describes the preparation of the postponed event, evaluation of the organization and the follow-up actions. The second part of this report describes the preparation and activities of the 2016 stakeholder conference. NEW_InnoNet | H2020 CSA | D 1.2._RP_ Report on the first stakeholder meeting | Page 5 of 24 D 1.2. Report on the first stakeholder meeting OVERVIEW OF DELIVERABLE 1.2.A - FIRST STAKEHOLDER EVENT WP: WP1 Task: Task 1.4 Manage the stakeholder platform efficiently and effectively Title: D1.2.a. Report on the preparation of the first stakeholder event 1. INTRODUCTION NEW_InnoNet’s main goal is to mobilise stakeholders towards joint efforts aimed at implementing circular economy approaches and thus develop and reinforce solid foundations for building the European Near-Zero Waste Platform. Stakeholder events are an important means to achieve the NEW_InnoNet goals. This report is a written account of the planning and preparation of the first NEW_InnoNet stakeholder event.This event was cancelled due to the raised terror alert level in Brussels in late November 2015. This report therefore focuses only on: - The methodology behind the organisation of the event. - The planned programme and the cancellation. - The startegy towards organizing the new event on 8-9 June 2016 in Brussel. 2. METHODOLOGY 3.1 ORGANISATION AND PLANNING The stakeholder event was organized in collaboration with the Plastics Recycling Show arranged by European Plastics Recyclers. The decision to organize the event in connection with the Plastics Recycling Show was made in order to synergize and attract higher participation. After consultation with stakeholders and project partners, the event was planned as a stakeholder workshop. The workshop would be a side-event and would last for four hours. Participation was estimated around 50 people. All logistical arrangements were in place including AV, seating, catering for the breaks and a registration website specifically for the workshop. The programme consisted of two key note addresses, a presentation of the project, a stakeholder involvement session and a brokerage event for the Horizon2020 Circular Economy 2016 calls. The key note speakers were confirmed. 3.2 COMMUNICATION AND INFORMATION The communication and information strategy for attracting participation for the event was based on a stakeholder list with 600 entries: 1. Stakeholder approach: The approach was based on the stakeholder list developed by the consortium members consisting at that time of 600 entries from all over Europe including industry, research, associations, authorities