Addendum 1 Rfp Rm 09-18 Actuarial Aluation Services
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ADDENDUM 1 RFP RM 09-18 ACTUARIAL ALUATION SERVICES 1. Can you provide the amount of the total fees paid to the current actuarial vendor in 2016 and 2017? Was the scope of that work the same as required in this RFP? 2016 - $11,000- 2017 - $3,500. In essence yes, however, this RFP contemplates the requirement to comply with GASB 75. 2. Please identify a current actuarial vendor. How long has the current actuarial vendor served the County in that capacity? Milliman, Inc. since 2008, contact Sebastian Jaramillo 3. Is the current actuarial vendor allowed to bid on this assignment? Yes 4. Has the County been totally satisfied with the current vendor? Not totally 5. How many people are currently covered by OPEB plan? 30 6. Please confirm that OPEB plan sponsored by county is a single-employer, agent multiple- employer or cost-sharing multiple-employer plan? Single-employer 7. Can you provide the copies of the most recent actuarial funding valuation report for OPEB plan and GASB disclosure report? Yes. 8. Will any preference be given to the bidder maintaining an office in the State of Florida? No 9. How many live meetings will be required under the terms of the engagement and must be included into the total fees? One optional live meeting annually at our request. It can be via voice conference or web meeting if needed. 10. Regarding cost proposal: does the County require bidders to provide not to exceed fee for experience study (Scope of Work, part 4) and additional services (Scope of Work, part 5), or we just need to provide the hourly rate for these particular services? – Items 1-4 are included in the required actuary services and should be included in the proposed fee. Additional services could be proposed in total (not hourly) or could be based on an hourly rate. Additional services will be requested as needed and are not guaranteed. 11. Paragraph # 32 of RFP documents includes the list of the forms to be submitted with proposal package. Please clarify A. Are we required to submit the draft of the contract agreement with proposal? Do we need to fill out any information? It’s our understanding that the contract will be signed with the winning bidder. It’s provided for informational purposes and it does need to be submitted as part of the proposal package as an acknowledgement of the terms and considerations that will be included in any related awarded contract. B. What in formation do we need to provide with the Standard Additional Clauses “Exhibit B” form? It appears that the form is not required any signature or certification. Please confirm that we need to include the form with the proposal package and what information needs to be provided with it. Exhibit B is provided to outline the contract provisions and contract form that will executed upon vendor selection. You do not need to include with the proposal package, however; by submitting your proposal you are acknowledging knowledge of the terms and conditions that will be included in any award agreement. erlt:al Be11efits Overview of Benefits for: The Okaloosa County Board of County Commissioners Network: PDP Plus The Preferred Dentist Program was designed to help you get the dental care you need and help lower your costs. You get benefits for awide range of covered services - both in and out of the network.The goal is to deliver affordable protection for a healthier smile and a healthier you. In Network Out of Network Coverage Type %of Negotiated Fee %of R&C Fee1 Type A- Preventive 100% 100% Type B- Basic Restorative 80% 80% Type C- Major Restorative 50% 50% Type D-Orthodontia 50% 50% Deductible: Per Individual $50 $50 Applies to Type B&Cservices only Applies to Type B&Cse rvices only Deductible: Per Family $150 $150 Applies to Type B&Cservices only Applies to Type B&Cservices only Annual Maximum Benefits: $1200 $1200 Per Individual Orthodontia Lifetime Maximum: $1000 $1000 Per Individual Ortho applies to Child Only (Up to age 19) Dependent Age: Eligible for benefits until the day that he or she turns 26. 1. The Reasonable and Customary charge is based on the lowest of the: "Actual Charge" (the dentist's actual charge); or "Usual Charge" (the dentist's usual charge for the same or similar services); or "Customary Charge" (the 90th Percentile charge of most dentists in the same geographic area for the same or similar services as determined by MetLife). Understanding Your Dental Plans The Preferred Dentist Program is designed to provide the dental coverage you need with the features you want. Like the freedom to visit the dentist of your choice- in or out of the network. Plan benefits for in-network services are based on the percentage of the negotiated fee -the fee that participating dentists have agreed to accept as payment in full. Plan benefits for out-of-network services are based on the percentage of the Reasonable and Customary (R&C) charges. If you choose adentist who does not participate in the network, your out-of-pocket expenses may be more, since you will be responsible for paying any difference between the dentist's fee and your plan's payment for the approved service. Once you're enrolled you may take advantage of online self-service capabilities with MyBenefits. • Check the status of your claims • Locate a participating dentist • Access Metlife's Oral Health Library • Elect to view your Explanation of Benefits on line To register, just go to www.metlife.com/mybenefits and follow the easy registration instructions. PEANUTS© United FeatureSvndicate. Inc. Paae 1of.> I 011Hl'i140f PMn0R14HAII ~tat.sl Important Enrollment Information You may only enroll for Dental Expense Benefits within 31 days of your Personal Benefits Eligibility Date, or if you have aQualifying Event or during the Plan's Annual Open Enrollment Period. Qualifying Event: Request to be covered, or to change your coverage, upon aQualifying Event If there is aQualifying Event you may request to be covered, or to change your coverage, for Personal Dental Expense Benefits only within 31 days of aQualifying Event. Such a request will not be alate request. Except for marriage or the birth or adoption of achild, you must give us proof of prior dental coverage under your spouse's plan if you are requesting coverage under This Plan because of a loss of the prior dental coverage. If you make a request to be covered for Personal Dental Expense Benefits or arequest for change(s)in Personal Dental Expense Benefits within thirty-one days of aQualifying Event, your Personal Dental Expense Benefits or the change(s) in Personal Dental Expense Benefits will become effective on the first day of the month following the date of your request, subject to the Active Work Requirement, and provided that the change in coverage is consistent with your new family status. Page2of5 Selected Covered Services and Frequency Limitations Type A- Preventive How Many/ How Often - Prolhylaxis - Cleanings 1in 6months. •Ora Examinations 1in 6months. • Problem Focused Examinations 1in 12 months. •Towcal Fluoride Applications 2in 12 months for children up to 14th birthday. • Fu IMouth X-Rays 1in 5years. • Bitewing X-Rays (Adult/Child) 1in 12 months. • Space Maintainers Children up to 19th birthday. •Sealants 1pertooth in 3years (per permanent 1st &2nd non-restored molar) children up to 17th birthday. • Periapical X-rays •Emergency Palliative Treatment Type B- Basic Restorative How Many/ How Often •Repairs 1per tooth in 12 months. •Endodontics - Root Canal 1per tooth per lifetime. •General Anesthesia For oral surgery, extractions or other covered services. •Oral Surgery (Simple Extractions) •Oral Surgei (Surgical Extractions) •Other Oral urgery •Periodontal Sur~ery 1in 24 months per quadrant. • Periodontal Sea ing &Root Planing 1in 12 months per quadrant. •Periodontal Maintenance 4 in l year less the number of basic cleanings received. •Amalgam &Composite Fillings 1per tooth surface in 24 months. Composite Fillings covered on all teeth. •Consultations l in 12 months. Type C- Major Restorative How Many/ How Often •Implants Services: 1per tooth in 5years Repairs: 1per tooth in 12 months. •Bridges 1per tooth in 5years. • Dentures 1per tooth in 5years. •Crowns/lnlays/Onla~s 1per tooth in 5years. •Harmful Habits App iances •Bruxism Appliances •Prefabricated Stainless Steel &Resin 1per tooth in 10 Yea rs. Crowns Type 0-0rthodontia • Dependent children are covered until the day thri turn 19. Age limitations may vary by state. Please see your Plan description for complete details. In the event ofa conflict with this summary, the terms o the certificate will govern. • All procedures performed in connection with orthodontic treatment are payable as Orthodontia. •Benefits for the initial placement will not exceed 20% of the Lifetime Maximum Benefit Amount for Orthodontia. Periodic follow-ufi visits will be payable on a monthly basis durinJl the scheduled course of the orthodontic treatment. Allowable expenses for the initial placement, periodic to low-up visits and procedures performe in connection wi'th the orthodontic treatment, are all subject to the Orthodontia coinsurance level and Lifetime Maximum Benefit Amount as defined in the Plan Summary. •Orthodontic benefits end at cancellation of coverage. The service categories and plan limitations shown in this document represent an overview of your plan benefits, but are not acomplete description of the plan. Before making any purchase or enrollment decision you should review the certificate of insurance which is available through MetLife or your employer. In the event of aconflict between this overview and your certificate of insurance, your certificate ofinsurance governs. Like most group dental insurance policies, MetLife group policies contain certain exclusions, limitations and waiting periods and terms for keeping them in force.