Unit Report Page 1 of 20

PR Report For: Athletics - 2007. Generated: 4/27/2010 4:28:58 PM

Program Overview - Program Mission

Page Description

Program Mission

Describe the purpose of the program:

The athletic department at West College is a member of the Western State Conference and the Community College Athletic Association and their Commission on Athletics. We are governed by and abide by the conference constitution bylaws and sport supplements, as well as the CCCAA/COA Constitution. Our mission is to enhance the educational experience of all of our student-athletes and provide equal competitive opportunities on our intercollegiate athletic teams for all students. We recognize and value the concept of diversity within our department,it is a resource that broadens our perspective. We are also totally committed to being in compliance with Title IX mandates and gender equity.

The West Los Angeles College athletic department is committed to providing the necessary support to assist all student-athletes in reaching their full potential academically, personally, and athletically. The athletic department is measured by the people we serve with our primary concern being the students as our reason for existence. Our main focus is in serving our student athletes and assisting them to complete a certificated program as stated in our college catalog or to earn an Associate Degree, and successfully matriculate to a four year institution.

Athletics at West is an extra-curricular activity that is part of student services and an integral component of on-campus student life. We strive to make each student’s athletic participation positive and a meaningful part of their overall college experience.

Respondent: Steve Aggers and Jawell Samilton

Validation Review

Data Evaluation: - Comments:

OBJECTIVES:

Objective Begins Ends Priority Status Term Increase student academic support services Jul, 2009 Jun, 2010 High In-Progress 2007 View/Modify Create a Sports Information Director position Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify Provide additional athletic counseling services Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify

Program Overview - Overview

Page Description

Response to Demand

Location, days/hours:

We are located in the Physical Education Complex (PEC) North. Office hours in the department are Monday through Friday, 8:00am to 5:00pm. However, our athletic teams practice and compete in the late afternoon, evening and on weekends. Someone from our department is always available during practice and competitive school sponsored events which often times extend to late night hours. On the weekend, athletic events take place in the afternoon and/or evening extending to approximately 10:00pm.

Respondent: Steve Aggers and Jawell Samilton

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Services offered during last cycle:

Service Offered On-Going Date Added Date Deleted

Service Date Added Date Deleted

Care and Prevention of Athletic Injuries On --going Remove

Athletic Eligibility Certification On --going Remove

Athletic Event Management On --going Remove

Athletic Facility Maintanence On --going Remove

Athletic Equipment Maintanence and Disbursement On --going Remove

Outreach and Recruitment On --going Remove

Community Service Projects On --going Remove

Life Skills/Compliance Seminars On --going Remove

NCAA/NAIA Transfer Presentations On --going Remove

Academic Support Services On --going Remove

Athletic Academic Counseling On --going 9-10-07 Remove

Walk in Counseling On --going 9-10-07 Remove

Counseling by appointment On --going 9-10-07 Remove

Creating student educational plans(SEP) On --going Remove

Advising on AA degree, UC, CSU plans On --going 9-10-07 Remove

Transcript evaluation On --going 9-10-07 Remove

Career assessment On --going 9-10-07 Remove

IGETC and CSU Certification On --going 9-10-07 Remove

Assistance with articulation agreements On --going 9-10-07 Remove

Assistance with student general petitions On --going 9-10-07 Remove

Assistance with UC, CSU, private school appl. On --going 9-10-07 Remove

Graduation petitions On --going 9-10-07 Remove

Transfer advisement On --going 9-10-07 Remove

Academic infomercials with each team On --going 9-10-07 Remove

Academic progress reports On --going 9-10-07 Remove

Assist students with personal growth On --going Remove

Number of Participants Served

Given the data, describe the trends in Ethnicity, Age and Gender. What are the implications for your program?

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During the 2007-08 school year the athletic department had 45 female student-athletes and 160 male student-athletes. These numbers represent the total number of student-athletes who were certified as eligible for competition on the first day of their respective seasons. We do serve many more students who are sitting out due to transfer rules or have chosen to red shirt or gray shirt, and not participate in During the 2007-08 school athletic programs during the 2007 -08 school year. year the athletic department had 45 female student-athletes and 160 male student-athletes. These numbers represent the total number of student-athletes who were certified as eligible for competition on the first day of their respective seasons. We do serve many more students who are sitting out due to transfer rules or have chosen to red shirt or gray shirt, and not participate in athletic programs during the 2007-08 school year. We have 201 student-athletes who are between the ages of 18 and 25. There were four students who were between the age of 26 to 30. The ethnic breakdown amongst our student-athletes during the 2007-08 school year was: 74% African American 13% Latino/Hispanic 11% Caucasian 1% Asian and Pacific Islander 1% Other The athletic department is a microcosm of the general student population and is reflective of the age, ethnicity and gender breakdown of the West student population. These figures are also reflective of the community that we serve. We want to always be cognizant of these figures in hiring new staff and continue to hire people that reflect the ethnicity and gender of our student population. The athletic department needs to hire more female coaches as positive role models for our female population and we need to obviously increase the total numbers of female student-athletes in our programs.

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Student Achievements

Given the data, describe the trends in Access, Success , and Persistence. What are the implications for your program(s)?

See the supplemental materials area.

See the supplemental materials area.

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Validation Review

Data Evaluation: - Comments:

OBJECTIVES:

Objective Begins Ends Priority Status Term Acknowledge our student-athletes' for their academic success Jul, 2009 Jun, 2010 High In-Progress 2007 View/Modify

External Validation - Advisory Board

Page Description

Advisory Board

Members Names, Representation:

Advisory Board Member Name Company/Affiliation Title Meet Once Every

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Month

No Board Members Added.

Respondent: Steve Aggers and Jawell Samilton

Meetings

List the Date and Membership of your Advisory Board:

Dates (mm/dd/yyyy) # Members Members Attending No Meetings Added

Reminder: Keep copies of your Minutes for audit purposes.

Recommendations

What have been the major recommendations resulting from your advisory board meetings? Of those recommendations, which have been acted upon, and what is your plan of action with regard to other recommendations discussed?

The athletic department does not presently have any type of an Advisory Board but new Athletic Director Steve Aggers is attempting to start a Faculty Athletic Advisory Board with representatives from West alumni, current and past faculty members, classified staff, community leaders and administration. This project is in the planning stages and will be in operation and implemented in the coming years. The athletic department does

not presently have any type of an Advisory Board but new Athletic Director Steve Aggers is attempting to start a Faculty Athletic Advisory Board with representatives from West alumni, current and past faculty members, classified staff, community leaders and administration. This project is in the planning stages and will be in operation and implemented in the coming years. The athletic department also believes in the concept of shared governance and collaboration. As a result the department conducts a monthly meeting for everyone in the department including head coaches, assistants, classified staff and the head athletic trainer. Attached in the Supplemental Material section are the meeting agendas from those monthly meetings held since November 2007.

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Validation Review

Data Evaluation: - Comments:

OBJECTIVES:

No Objectives Submitted.

External Validation - Program Accreditation

Page Description

Response to Demand (Operational Program Review)

Is this program subject to approval/accreditation by specialized state, regional, or national accrediting agencies? Yes

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What is the program's accreditation status?

The athletic department at West Los Angeles College is a member of the Western State Conference and was on Probationary Status at the beginning of the 2007-2008 school year. The accreditation team did a follow-up Program Review on March 19, 2008 and removed the athletic department from the probationary standing. We are now a member in good standing and fully accredited within the Western State Conference.

Respondent: Steve Aggers and Jawell Samilton

Recommendations

Indicate recommendation of the most recent accreditation evaluation of the program and corrective actions taken or planned. Most recent accreditation report and all additional pertinent documentation and explanations should be available on site for consultant review

The Athletic Department at West Los Angeles College had a Western State Conference Athletic Program Review on March 21, 2007. The Athletic Department administrative personnel addressed the recommendations of the accreditation team and worked for one full year to address the committee recommendations. The resultant progress report was submitted and a second Program Review visit took place with The Athletic Department at a follow up on March 19, 2008. As a result of the follow up West Los Angeles College had a Western State Conference Athletic Program Review on March 21, 2007. The Athletic Department administrative personnel addressed the recommendations of the accreditation team and worked for one full year to address the committee recommendations. The resultant progress report was submitted and a second Program Review visit took place with a follow up on March 19, 2008. As a result of the follow up review, our department was granted full accreditation and is now a member in good standing of the Western State Conference and the California Community College Athletic Association. See the attached documents labeled Athletic Program Review Progress Report 2008. Our departmental responses are written in a different font under each committee recommendation.

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Validation Review

Data Evaluation: - Comments:

OBJECTIVES:

No Objectives Submitted.

SLOs - Program SLOs

Page Description

Resources

Curriculum Committee webpage with Institutional and Program SLOs listed 42 single course assessments by West faculty SLO Tutorial on Janet Fulks' Bakersfield CC website

Student Learning & Service Outcomes

Core Competency Program Goals & Objective Outcome (student will know and be able to do) Opportunity (conditions under which student will demonstrate competency)

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Assessment Tool Recommendation (for improvement)

Program Assessment Core Competency Outcome Opportunity Recommendation Objective Tool 1. Critical Thinking 2. Communication 3. Quantitative Reasoning 4. Civic Remove Responsibility/Diversity/Ethics 5. Self Awareness/ Interpersonal Skills

1. The student- athlete will be able to think critically and problem solve logically during athletic competition both at practice and in games. 2. The student athlete will demonstrate active listening skills in response to directions from coaches regarding skill development, game planning and strategy implementation. Student athletes will also demonstrate proper verbal skills in communicating with teammates and coaches during practice and game Remove situations. Finally, student athletes will learn how to deal with and respond appropriately to constructive criticism, and utilize it for learning and improvement. 3. The student athlete will demonstrate the ability to navigate available resources to reach his or her academic goals. 4. Student athletes will participate on athletic teams that are culturally and ethically diverse, and will demonstrate unity while working to achieve a

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common goal. 5. The student athlete will identify his or her health and fitness goals, and accept responsibility to implement a plan of action to achieve these goals.

1. Team Meetings, Scheduled Practice Sessions, Athletic Contests. 2. Team Orientations, Meeting Game Officials, Interacting with Athletic Administration and Coaches. 3. Athletic Counselor, Transfer Center, Financial Aid Office, Admissions and Records, EOPS/Care, Learning Resource Center, Matriculation Process, Athletic Director, Athletic Remove Department Secretary and Athletic Trainer. 4. Membership on a team, Team Orientations, and the promotion of a teamwork and cooperation based environment. The coaches will reinforce a collaborative approach amongst the team members. All of the athletic teams will participate in community service projects. 5. Individual self actualization and goal setting. Each

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student athlete will demonstrate team goal setting, and learn and grow through success and failure in athletic competition. 1. The student athletes will be evaluated individuall and collectively during practice, game competition, and during the review of game film. 2. The student athletes will be assessed by their respective coaching staff based on their ability to improve their skill development, appropriately respond to game planning and strategy implementation. Finally, they will be assesed on their ability to effectively communicate with the Remove coaching staff, teammates, administrators and game officials. 3. The student athletes will be assessed based on their ability to make academic progress, maintain athletic eligibility, attain an associate degree, receive a scholarship, and transfer. 4. Administrative evaluation, coaching evaluation, and a second year student exit survey. 5. Fitness assessments during the preseason, post season, and off season. .

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Core Competencies Alignment

How do the department’s course and program SLOs address West’s Core Competencies?

Our departmental SLO's are in line with the Student Services Division and the college Core Competencies.

Respondent: Steve Aggers and Jawell Samilton

Assessment

Describe what has been done in developing and conducting assessment of student learning outcomes. Describe any changes implemented as a result of your findings from the assessment of student learning outcomes.

N/A

N/A

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Validation Review

Data Evaluation: - Comments:

OBJECTIVES:

No Objectives Submitted.

Program Effectiveness - Surveys

Page Description

Student Satisfaction Survey

Survey Name Data Analysis Survey Name Data Analysis St.Tell us What's Up See the attached document at the conclusion of the Program Review Remove

Discuss and analyze Student Satisfaction Survey results and what program changes will be implemented in response to the survey data.

Overall the student-athlete population is happy with the services we provide in the athletic department. The main items that need improvement are: 1. Add another athletic trainer - one trainer cannot meet the needs of student-athletes in eight sports and we will be adding two new sports in 2008-09.

2. We have obviously outgrown the current athletic training room and we will be addressing that with new construction in the next two years.

3. We have an outstanding athletic department counselor but we need to add an additional counselor even if it is only on a part time basis. There are always students with academic needs and one counselor can't meet the needs in a normal work week. We will ask for additional staffing in our Unit Plan.

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4. We need to address the Gender Equity issue by adding women's soccer and women's volleyball teams in 2008-09. Then add a competitive women's softball team in 2009-2010.

5. We will also address the undersized weight room in a building project related to the college's master plan. Measure J has passed with a resounding 70% vote of the public and we will proceed with the new building project that will meet the needs of our student-athletes.

6. We do well with what we have and are fiscally responsible as a department. We will continue to work for and request budgetary improvements for all sports regarding basic needs of practice and game equipment, team travel, meals and improved audio-visual and technology equipment.

7. We have a staff of dedicated professionals who sincerely care about the student-athletes as people, students and athletes. Our caring service oriented attitude and general positive culture within the department has come through loud and clear with the survey or our student-athletes.

Respondent: Steve Aggers and Jawell Samilton

Faculty/Staff Program Assessment Survey

Survey Name Data Analysis

Add

No Survey(s) Added.

Discuss and analyze Faculty/Staff Program Assessment Survey results and what program changes will be implemented in response to the survey data.

We gather constant input from our departmental staff at our monthly meetings. Athletic Director Steve Aggers also conducts one on one meetings with head coaches every two weeks for those sports that are in season. This allows for constant critical thinking and communication from department faculty on a consistent basis. The information is used to make the necessary improvements within the department and to We gather constant input from provide on -going dialog as to the long term vision of the our departmental staff at our monthly meetings. Athletic Director Steve Aggers also conducts one on one meetings with head coaches every two weeks for those sports that are in season. This allows for constant critical thinking and communication from department faculty on a consistent basis. The information is used to make the necessary improvements within the department and to provide on-going dialog as to the long term vision of the department.

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Validation Review

Data Evaluation: - Comments:

OBJECTIVES:

Objective Begins Ends Priority Status Term Acquire up-to-date technological teaching/learning tools Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify

Program Outreach

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Page Description

Program Outreach

What standing committees does your program maintain? What are their charges and membership?

N/A

What intra-college collaboration has your program been involved in during the past six years?

Beginning with the fall term of 2007 new Athletic Director Steve Aggers and Athletic Academic counselor Jawell Samilton along with athletic department secretary JoAnn Haywood have been very involved in campus wide committees. We have done a much better job of advocating for our department on campus and being much more visible and involved in the campus wide community.

We work hand in hand with the admissions and records office in collaborating on student-athlete eligibility certification. We also work closely with Michelle Long-Coffee in the institutional marketing and promotions department in championing the cause of our department and the students.

We view athletics as an extension of the physical education department and work closely with the division chair to ensure that our student-athletes are enrolled in the proper courses during the school year.

What has your program done since the last review to establish connections with schools, institutions, organizations, businesses, and corporations in the community?

We have made community outreach a priority and it manifests itself in our athletic recruiting with area high schools. Our department coaching staffs are in constant contact with area high school coaches and counselors recruiting students to West. Athletic Director Steve Aggers and Counselor Jawell Samilton have made numerous appearances and presentations at local high schools. We have accepted speaking engagements at local service organizations and community luncheons.

We have worked hard to develop relationships with area corporations and will be soliciting financial donations from these businesses in the coming years.

Respondent: Steve Aggers and Jawell Samilton

Validation Review

Data Evaluation: - Comments:

OBJECTIVES:

No Objectives Submitted.

Professional Development

Page Description

Professional Development

Name & Status Activities (mark all that apply) Comments

Conferences Off-Campus Presentations On-Campus Presentations Professional Organization (Specify) Publications Grants Campus-Wide Committees (Specify)

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Other (Specify)

Name/Status Activities Comments Conferences: University of California Counselors Conference at UCLA, California Conferences State University Counselors Conference at the Pasadena Convention Center, Off-Campus Community College Counselors Association in Academic Advising for Athletes Presentations (3C4A) Drive-In at Cerritos College, Community College Counselors Association in On-Campus Academic Advising for Athletes (3C4A) and the National Association of Academic Presentations Jawell Advisor for Athletes (N4A) Joint Conference in , Western State Conference Professional Remove Samilton Counselors Conference, California Community College Athletic Association Spring Organization Convention On Campus Presentation: NCAA Transfer Requirements for Community (Specify) College Student Athletes Off Campus Presentation: NCAA Initial Eligibility Campus-Wide Requirements for High School Students – Panel Speaker Professional Organization: Committees Community College Counselors Association in Academic Advising for Athletes (Specify) (3C4A) Campus-Wide Committee: Basic Skills Committee Conferences Conferences: California Community College Athletic Association 2008 Spring Off-Campus Convention, Western State Conference Quaterly meetings, California Community Presentations College Athletic Directors Association Conference. On Campus Presentation: On-Campus Presentations on athletics for the Faculty Senate, Enrollment Management, Student Presentations Services Council, Building Program and Management meetings. Off Campus Steve Aggers Professional Presentations: Area service club luncheons Venice High School Career Day High Remove Organization School athletic booster luncheons Professional Organizations: California Community (Specify) College Athletic Directors Association (CCCADA) National Association of Collegiate Campus-Wide Directors of Athletics (NACDA) National Association of Basketball Coaches) Campus Committees Wide Committees: Student Services Council Builing Program and Management Joint (Specify) Administrative Council Enrollment Management Conferences Off-Campus Conferences: WBCA (women’s basketball coaches association) National Convention/ Colleen Presentations women’s NCAA Final Four. Off Campus Presentations: Casaba Clinic-Japanese Remove Matsuhara Professional American basketball leagues Professional Organizations: WBCA Women’s Organization Basketball Coaches Association (Specify) Conferences Professional CTA California Teachers Association NFHS National Federation of High School Ernie Carr Remove Organization Coaches Conferences: Nike and Reebok Coaching Clinics in the fall and spring (Specify) Conferences: U.S. Olympic Trials Sprint&Hurdle Seminar Eugenem,OR 7/08, USATF Super Clinic Eugene, OR 7/08, USATF Elite High Jump Seminar, , NV Conferences 12/07, USATF Elite Distance Seminar, Las Vegas, NV 12/07, California Track Dan Professional Coaches Association State Meeting 5/08, Western State Conference Track and Field Remove Fitzpatrick Organization Meetings, 5/08. Professional Organizations: Member of USA Track and Field (Specify) Association, Member of California Track Coaches Alliance, Member of Black Track and Field Coaches. Presentations: U.S. Olympic Trials Sprint & Hurdle Seminar 7/08. Professional Organizations: Association of Professional Baseball Players of America, Conferences California Community Colelge Baseball Coaches Association. Conferences attended: Off-Campus Western State Conference league meetings, Meetings with Presentations Coaches - Coaching seminars. Presentations: Westchester Babe Ruth League Professional Clinic, South Bay Athletic Club luncheon speaker, Baseball Clinics abroad in Brazil Bob Grant Remove Organization for the LA Dodgers. Publications: Wrote article on his trip to Brazil for the LA Dodgers (Specify) fan magazine. Grants: Arranged grant money for baseball equipment from the Publications Easton Corporation for our college baseball team. Solicited donations from major Grants league players to help provide shoes for our student-athletes at West LA College. Arranged for donations of baseballs from the LA Dodgers for West LA.

Professional Development Needs

Are there areas of unmet professional development needs among faculty in this program? Please explain a proposed plan of action for addressing this need and any resources needed to achieve this development.

We would like to be able to bring in guest speakers to assist our coaches in improving their knowledge and abilities. Speakers in the areas of Nutrition in Sports, Sports Psychology, Weight Training Methods for athletes, Teaching Methodology, Skill Development sport by sport etc.

Experts in the field require a speaker’s fee and we will need professional development funding to be able to bring in these experts for this purpose.

In order for the athletic department to maintain its accreditation and be in compliance with the Western State Conference and the California Community College Athletic Association our administrators and coaches within the department are required to attend Western State Conference and CCCAA state meetings and professional development workshops. As a result we will need budgetary funding to attend these required meetings, conferences and workshops to sustain our

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accreditation.

Respondent: Steve Aggers and Jawell Samilton

Validation Review

Data Evaluation: - Comments:

OBJECTIVES:

Objective Begins Ends Priority Status Term Funding for professional development and conference activity Jul, 2009 Jun, 2010 Critical In-Progress 2007 View/Modify

Resources - Personnel

Page Description

Certificated Administrator, Faculty

Name Job Title FTE Name Job Title FTE Steve Aggers Director of Intercollegiate Athletics 1.0 Remove Jawell Samilton Athletic Academic Counselor 1.0 Remove Colleen Matsuhara Head Women's Basketball Coach .33 Remove Bob Grant Head Baseball Coach .33 Remove Ernie Carr Head Men's Basketball Coach .33 Remove Dan Fitzpatrick Head Men's/Women's Track&Field .33 Remove Kevin Brockway Asst Baseball Coach .25 Remove Hector Zamora Asst. Baseball Coach .25 Remove Chris Ceballos Asst. Men's Basketball .25 Remove Julio Lopez Asst. Men's Basketball Coach .25 Remove Jessica Cheeks Asst. Women's Basketball Coach .25 Remove Valerie Brisco Asst. Track and Field M&W .25 Remove Tim Bowman Asst. Track&Field Coach M&W .25 Remove Lee Lowe Asst. Football Coach .25 Remove Mike Corona Asst. Football Coach .25 Remove Darvell Williams Asst. Football Coach .25 Remove Craig Austin Head Football Coach .33 Remove Mike Jolly Asst. Football Coach .25 Remove Daryl Knox Asst. Football Coach .25 Remove Matt Metzger Asst. Women's Basketball Coach .25 Remove

Classified Staff

Name Job Title FTE Name Job Title FTE

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JoAnn Haywood Athletic Department Secretary 1.0 Remove Dennis Mestas Head Athletic Trainer 1.0 Remove

Student Workers

Name Type Hours/Week Name Type Hours/Week Andre Basada Work Study Student 10 Hours a week Remove

Projections

Projected Retirements:

There are no retirements planned with our full time employees. The vast majority of our coaching staff is made up of part time walk on or adjunct coaches. We anticipate some changes in personnel and will be adding new programs in women's soccer and women's volleyball for the 2008-09 school year. This will result in the hiring of two new head coaches, as well as assistant coaches based on the LACCD collective bargaining agreement.

Are available faculty and classified staff adequate to support the program?

Our coaching staff numbers are determined by the collective bargaining agreement and salaries (stipends) are standardized and set by the LACCD for head and assistant coaches.

We have an adequate coaching staff in terms of numbers, but eight of our ten current sports are coached by part time walk-on coaches. We would like to make more of them full time positions starting with Track and Field, Baseball and Men's Basketball. In addition, we are in desperate need of an additional full time athletic trainer. During the 2008-09 school year we will be at or close to 300 student-athletes and we only have one full time certified athletic trainer for the 10 sports that we offer. We also need a part time classified employee who can assist with clerical work in the office (eligibility paperwork, team travel forms for rental vehicles, officiating vouchers, purchase orders for equipment and supplies etc).

We were also out of compliance with Title IX during 2007-08 and will be adding women's volleyball and soccer teams for the 2008-09 school year. As a result, we will have five men's teams and five women's teams. We will also be adding new coaches for the two new sports. This will enable us to offer more competitive opportunities to the under served gender, in this case the female athletes. Our future projections and vision for the department also call for the addition of a women's softball program possibly in the 2010-2011 school year.

With the continued growth in the athletic department, the number of full-time student-athletes will increase tremendously. As a result, we will have additional demands for advising and counseling services during high volume and peak periods at the beginning of every semester. We would like to add an additional athletic department academic counselor at 21 hours per week to better serve our student population and continue our student centered philosophy.

Respondent: Steve Aggers and Jawell Samilton

Validation Review

Data Evaluation: - Comments:

OBJECTIVES:

Objective Begins Ends Priority Status Term Create full time limited head coaching position men's basketball Aug, 2010 Jun, 2011 High In-Progress 2007 View/Modify Create a full time limited head coaching position for baseball Aug, 2010 Jun, 2011 High In-Progress 2007 View/Modify Create a full time limited head track coaching position Aug, 2010 Jun, 2011 High In-Progress 2007 View/Modify Add a part time classified position Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify Add a Women's Softball program Aug, 2010 Jun, 2011 High In-Progress 2007 View/Modify Provide additional Athletic Training services. Aug, 2009 May, 2010 High In-Progress 2007 View/Modify

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Resources - Facilities

Page Description

Facilities

Is space currently assigned to program adequate to support the needs of the service area? Please explain?

We have an athletic and physical education building that was built many years ago, and is no longer well suited to house and service competitive athletic teams. For example, the women’s locker room is small, it has out dated lockers that are hard to secure and will not adequately store athletic equipment. Our football team has playing equipment that will not fit into the small lockers that are available in the men’s physical education locker room. As a result, our student-athletes have been forced to keep equipment in their cars and take their equipment home on a daily basis after practice sessions. This has resulted in some of the equipment not being turned in at the end of the season, and the athletic department needing to replace equipment at a substantial cost. Generally speaking we have inadequate locker room space for all of the athletic teams, the lockers and locker rooms are extremely small, the shower and bathroom facilities are out of date and not user friendly.

Our current athletic training room has roughly 300 square feet of usable space for ten teams and 250 plus student athletes. It is grossly under sized and insufficient in meeting the needs of our athletic training staff to adequately serve our students. During our peak hours we service approximately 100 student-athletes from 2:00pm to 4:00pm. It is not possible to provide the type of quality service, and maintain the health and wellness of our students in this grossly under staffed, under sized and under equipped facility.

We also lack any meeting room space for large groups (teams or faculty). Our teams have no place to view game tape or conduct team meetings - we do use classrooms but the seating is not adequate for today's larger athletes and the biggest room can only hold 40 students at the most.

We do not have sufficient office space in our athletic department for the number of coaches/teachers. There is one office that has up to five coaches from track and field and cross country that use the same office. Our football coaching staff has seven active coaches and only two small offices for the group. These poor office facilities do not allow them to adequately do their jobs in communicating with students, recruiting prospective student-athletes, viewing game video, game and practice planning and other related daily job responsibilities.

Does the program regularly utilize general campus facilities? Are they available and adequate?

We do have a nice all weather track and synthetic field turf football/soccer field. However, we have no seating and are in need of a new grand stand which should be satisfied in the campus master building plan in the coming three years. The on-campus baseball field was renovated in the fall of 2007 but does not have any seating for spectators or adequate storage space for baseball equipment. In addition, the baseball field is presently using the scoreboard from the early 1980's which makes it out of date and probably around 30 years old, time for a new one. We need locker rooms and new dugouts for the baseball team, plus an enclosed press box and new seating area for 750 to 1,000 fans.

Our gymnasium is acceptable for men and women's basketball and a future women’s volleyball team but we will need new and private locker room space for each of those teams.

We have an athletic weight and strength training room that is not adequate in size for the numbers of athletes that we have in our programs. We have ten teams and a demand for the weight room that makes it difficult for more than one team at a time to use the facility. Therefore, our afternoons are extremely busy in this undersized facility.

We plan to add a women's soccer program and need to put in a practice grass soccer field and purchase new goals and nets for that sport.

We are also in need of some type of large outdoor storage building for the larger and heavier training equipment used in track & field, soccer and football - hopefully this will be addressed in the new football/soccer and track grand stand seating plans.

We do have a relatively new outdoor all weather running track but when it was built three years ago they neglected to put in an area to hold the throwing events such as the hammer, javelin, shot put and discuss events. Therefore, our school has been unable to host any home track and field events because we do not have a throws facility. We definitely need to complete the throws area to be able to host home track and field meets for our students and fans.

Respondent: Steve Aggers and Jawell Samilton

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Validation Review

Data Evaluation: Accepted Comments:

OBJECTIVES:

Objective Begins Ends Priority Status Term Update and improve athletic facilities - Measure J Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify

Resources - Planning

Page Description

Past Unit Plan Objectives

What is the status of the objectives in the 2007 unit plan. Areas will evaluate the objectives included in the unit plan for 2007 in a grid with following measures: completed, in progress, deleted. Please explain outcome.

Based on your evaluation, what objectives or initiatives would you develop to improve this measure?

Objective Begins Ends Priority Status Term Acknowledge our student-athletes' for their academic success Jul, 2009 Jun, 2010 High In-Progress 2007 View/Modify Increase student academic support services Jul, 2009 Jun, 2010 High In-Progress 2007 View/Modify Acquire up-to-date technological teaching/learning tools Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify Update and improve athletic facilities - Measure J Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify Create a Sports Information Director position Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify Funding for professional development and conference activity Jul, 2009 Jun, 2010 Critical In-Progress 2007 View/Modify Create full time limited head coaching position men's basketball Aug, 2010 Jun, 2011 High In-Progress 2007 View/Modify Create a full time limited head coaching position for baseball Aug, 2010 Jun, 2011 High In-Progress 2007 View/Modify Create a full time limited head track coaching position Aug, 2010 Jun, 2011 High In-Progress 2007 View/Modify Add a part time classified position Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify Add a Women's Softball program Aug, 2010 Jun, 2011 High In-Progress 2007 View/Modify Provide additional Athletic Training services. Aug, 2009 May, 2010 High In-Progress 2007 View/Modify Provide additional athletic counseling services Aug, 2009 Jun, 2010 High In-Progress 2007 View/Modify

Service Area Planning Assumptions

In the space below, please list the planning assumptions that will guide your program during the next 6 year period. Include assumptions for at least the following areas:

 Expected demand  Anticipated funding trends  Anticipated pedagogical trends  Anticipated technological trends  Anticipated trends in student needs and/or demographics  Relevant Advisory Group recommendations

Please refer to the Supplemental Materials area for our response.

Respondent: Steve Aggers and Jawell Samilton

Self-Assessment of Challenges Facing Program

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Please present the program’s analysis of the challenges it will face over the next 6 years in light of the measures of program effectiveness, progress toward past goals, and new planning assumptions.

Challenge number one is to bring the department into compliance with Title IX mandates and add sports for women who at this time are the under represented gender in athletics on our campus.

We will also need to continue to grow the department keeping our long term vision in mind and our place in the campus master plan and role and mission of President Rocha and our upper level administration.

We need to continue plans to revitalize and upgrade older facilities and equipment in our department.

We need to continue to work to add more support staff to better serve our students; especially in the areas of athletic training and athletic academic counseling.

We have proposed plans to hold our coaches accountable and are continuing to grow our numbers of student athletes in both men's and women's programs. With new growth comes a need for improved and additional facilities, staffing, equipment and supplies, counseling and advisement, and care for and treatment of athletic injuries.

Validation Review

Data Evaluation: Accepted Comments:

Resources - Resource Request

Resource Quantity Description Status Term We need a part time Sports Information Director at 21 hours a week to handle individual and team statistics, and to use those statistics to market and promote our athletic department. This person would be responsible for establishing positive relationships between our department and the college media relations office. Duties would In- Personnel 1 Hours 2007 View/Modify include the dissemination of team schedules, game scores, statistical Progress data, and the operation of the new Stat Crew computer program that is required by our state association. Other duties might include alumni relations, special athletic events. Finally, this person would be responsible for the athletic department web site. We are experiencing tremendous growth in our department in both additional students but also with new sports such as soccer, volleyball and softball. This will require that we improve and update our current facilities and with the passage of Measure J, the college will be able to move forward with the implementation of the college master building plan which includes new athletic facilities. This would include new and larger weight training facilities, locker rooms, athletic training In- Equipment 7 Units 2007 View/Modify room, office space, storage space, laundry room with new industrial Progress size washer and dryers, large team meeting/conference rooms, a designated academic support services area, soccer stadium with scoreboard, softball stadium with scoreboard, new seating for the current baseball field with dugouts, locker rooms, and press box. Plus a new football-soccer-track grandstand for spectators and a throws area for track and field. We would like to provide additional opportunities for our female students to compete athletically and become compliant with federal In- Personnel 1 Hours 2007 View/Modify Title IX mandates. This objective would be achieved by starting a new Progress Women's Softball program and hiring a head softball coach. At present the athletic department has ten sports and there are only two head coaches in full time positions. In order to better serve our In- Personnel 1 FTE 2007 View/Modify students and improve our department we feel it is necessary to add a Progress full time limited position entitled Head Men's Basketball Coach. At present the athletic department has ten sports and there are only two head coaches in full time positions. In order to better serve our In- Personnel 1 FTE 2007 View/Modify students and improve our department we feel it is necessary to add a Progress full time limited position entitled Head Baseball Coach.

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At present the athletic department has ten sports and there are only two head coaches in full time positions. In order to better serve our students and improve our department we feel it is necessary to add a In- Personnel 1 FTE 2007 View/Modify full time limited position entitled Head Running Coach. This position Progress would be like an umbrella that would oversee the Cross Country and Track and Field programs at West. We need a part time classified position to assist in clerical duties within the Athletic Department. In order to adequately serve the needs of ten sports teams and over 300 student-athletes along with 20+ coaches; we need assistance with the related clerical duties. This would include team travel arrangements and reservations with van rentals, organizing eligibility paperwork, filing student transcripts and class schedules, sending and processing faxes to conference In- Personnel 1 Hours affiliates, coorespondence with the conference commissioner for our 2007 View/Modify Progress athletic director, processing purchase orders for equipment, supplies and facility reservations. Additional duties would include preparing game schedules, game day management, referee contracts and other clerical duties as needed. Many of these duties are associated with deadlines and it is demanding for one person. We feel we need an additional classified person on a part time basis of 21 hours per week in order to more effectively meet the demands of the department. We service an average of 300 student-athletes in our department plus an additional 50 - 100 who come to us as potential student-athletes pending coaches approval through competition. One full time athletic In- Personnel 1 Hours counselor cannot adequately serve the demands of this case load, 2007 View/Modify Progress especially during peak period of the school year. We would like to hire an additional part time counselor in our department for 21 hours per week. We currently have ten sports with approximately 300 student-athletes. At present we have one NATA Certified Athletic Trainer who cannot possibly meet the needs of this student population. We need to add In- Personnel 1 Hours an additional certified athletic trainer at 21 hours a week in order to 2007 View/Modify Progress effectively meet the needs of our student-athletes. This is not only important as a service issue for our students but also a legal liability concern for our institution. During the 2009-10 school year we would like to acknowledge our student-athletes for their academic accomplishments by awarding certificates and possibly a small gift (Plaque/T-Shirt). As a result, we In- Supplies 0 Units believe there would be an increase in the academic performance 2007 View/Modify Progress amongst the student-athlete population. This should result in increased individual and team grade point averages, course completion rates, retention rates, and graduation and transfer rates. In order for our athletic department faculty and staff to perform their basic duties and responsibilities, we need to provide them with the In- Equipment 0 Units 2007 View/Modify office equipment and technology tools that are essential for Progress successful performance of their duties. Currently we have no money budgeted for required Western State Conference and the California Community College Athletic Association annual meetings for our coaches and administrators. In- Personnel 0 Units 2007 View/Modify There are several mandatory meetings throughout each school year Progress that must be attended to maintain our accreditation. We need a budget to cover the cost associated with travel and convention fees. Currently we have no audio/visual teaching tools in our department. Coaches have been required to utilize their own equipment, and in some cases have used personal money to purchase equipment. We believe it is our responsibility to provide Coaches and students with modern technological instructional aides such as the best new digital In- Equipment 0 Units 2007 View/Modify cameras, high definition televisions, computers, editing software, LCD Progress projectors, and DVD players to analyze game performances and practice sessions. We will use the anticipated total cost to acquire the resources needed. (We were not able to list the quantity and units at this time.) We currently have one ice machine which cannot adequately or efficiently serve the treatment needs of our student-athlete population. The ice for injury treatment runs out and the machine cannot In- Equipment 1 Units replenish itself in enough time to serve the needs of our athletic 2007 View/Modify Progress training staff. We would like to purchase a second ice machine to be used for water, and gatorade during practices and games as well as for injury rehabilitation purposes.

We added a new baseball program in the spring of 2007 and will be adding new teams in women's volelyball and soccer for the fall of

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2008. This will bring an additional 100 student-athletes (FTES) to our department which means our athletic trainer will need more equipment and supplies to be able to adequately serve the needs of In- Equipment 0 Units these additional students. This would come in the way of supplies for 2007 View/Modify Progress the care and prevention of athletic injuries. Items would include more band-aids, gauze pads, anticeptics, athletic tape, rehabilitation resources, and other training room related supplies.

Supplemental Material

Supplemental Materials:

FileName Description Uploaded

Program Strengths_What is your progrm doing well.doc 11/24/2008 5:34:00 PM Edit Delete

Program Weaknesses_Areas for improvement.doc 11/24/2008 5:33:00 PM Edit Delete

2007_2008_Athletic_Department_Statistical_Data (4).xls 11/19/2008 3:33:00 PM Edit Delete

Service Area Planning Assumptions.doc 11/17/2008 10:18:00 AM Edit Delete

WSC PROGRAM REVIEW VISITATION REPORT 2008_AK.rtf 11/14/2008 5:29:00 PM Edit Delete

Student Satisfaction Survey Fall 2008.doc 11/11/2008 11:47:00 AM Edit Delete

WLAC Athletic Department Staff Meeting Agenda January 08.doc 10/22/2008 9:52:00 AM Edit Delete

WLAC Athletic Department Staff Meeting Agenda February 08.doc 10/22/2008 9:52:00 AM Edit Delete

WLAC Athletic Department Staff Meeting Agenda April 08.doc 10/22/2008 9:52:00 AM Edit Delete

WLAC Athletic Department Staff Meeting Agenda May 08.doc 10/22/2008 9:52:00 AM Edit Delete

WLAC Athletic Department Staff Meeting Agenda November 07.doc 10/22/2008 9:51:00 AM Edit Delete

WLAC Athletic Department Staff Meeting Agenda December 07.doc 10/22/2008 9:51:00 AM Edit Delete

Final Summary

Page Description

Summary

Based on your program review, summarize

Program Strengths - What is your program doing well?

See the Supplemental Materials area for attachment.

Program Weaknesses - What areas can your program improve?

See the Supplemental Materials area for attachment.

Discuss anything else you would like to share about your program that has not been addressed.

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Respondent: Steve Aggers and Jawell Samilton

Validation Review

Data Evaluation: Accepted Dean’s Review and Recommendations:

Student Services Council Review

Save

Submit Program Review

Program Review has been completed for this Unit.

http://207.233.49.240/westprv2/servicereport.aspx?unitid=103&year=2007&unittype=1 4/27/2010