Ftln4\{ $O,,Sp Agenda Ltem No

$Ftln4\{ $O,,Sp Agenda Ltem No$

75¿ ftln4\{ $o,,sp Agenda ltem No. 10d.

Staff Report

Date: May 12,20t6

To Mayor Katie Hoertkorn and Council Members

From Joe Chinn, Town Manager

Subject: Response to Marin County Civil Grand Jury Report "2O'J,5-I6 Web Transparency Report Card - Bringing Marin County's Local Governments to Light"

Recommendation Town Council authorize the Mayor to sign the attached letter response to the Marin County Civil Grand Jury Report entitled "20t5-I6 Web Transparency Report Card - Bringing Marin County's Local Governments to Light",

Background and discussion On March I0,201.6, the Marin County Civil Grand Jury issued a report entitled 2015-16 Web Transporency Report Card - Bringing Marin County's Locol Governments to Light, which presents the results of an audit taken by the Marin County Civil Grand Jury on local government agencies' websites to evaluate the quality of online information presented. The Town is required to respond to the Grand Jury report's recommendations.

Analysis of the recommendations and the Town Council response to the report is found in the draft letter attached.

Fiscal, resource and timeline impacts There is no fiscal impact associated with this response to the Grand Jury

Alternative actions Council could choose to modify the draft letter response to the Grand Jury

Environmental review (if applicable) Not applicable.

Attachments o Response Draft Letter to Marin County Civil Grand Jury r Response Form o Grand Jury Report of March L0,201-6,2015-t6 Web Transparency Report Card - Bringing Marin County's Local Governments to Light May L3, 2016

The Honorable Judge Kelly V. Simmons Marin County Superior Court P.O. Box 4988 San Rafael, CA 94913-4988

Dear Judge Simmons:

The Ross Town Council has received the Grand Jury Report - "2015-16 Web Transparency Report Card - Bringing Marin County's Locøl Governments to Ligh(' dated March t0,20t6. The Grand Jury has requested a response to Recommendations Rl-, R2 and R3. The Town Council response follows.

RECOMMENDATION

Rl: The agency should improve its web transparency score to "B-" (or better), by updating its website and submitting the appropriate self-audit form. The form may be obtained by ema i I i ng gran dju ry-aud it@ ma rincou nty.org.

Response: Ross has improved its information on the website and continues to update and add new content as needed. Some of items cited in the Grand Jury Report Card for Ross do not exist, such as a "Financial Reserves Policy" and "Contracts". The Town plans to establish a Financial Reserves Policy in the near future which will be added to the website. For Contracts, there are currently no requests for proposals or bidding opportunities for Ross to post on the website; when we do have bidding opportunities, they are posted on the website along with submittal instructions.

Another item cited in the Grand Jury Report Card is "Administrative Officials", and this item is particularly puzzling to us, as each department on the website clearly states the administrative officials responsible and their contact information. We are unclear what additional information is needed. We have added a Town of Ross organizational chart to the Human Resources page on the website which lists all the departments, their officials, and their employees.

R2: The agency should file and keep updated its Statement of Facts with the California Secretary of State and the Marin County Clerk as required by California Code $53051.

Response: California Government Code 553050 defines "public agency" as follows:

53050. The term "public agency," as used in this article, means a district, public authority, public agency, and any other political subdivision or The Honorable Judge Kelly V. Simmons May L3, 20L6 Page 2

public corporation in the state, but does not include the state or a county, city and county, or city.

Cities are not required to file a Statement of Facts, therefore Ross will not be implementing the recommendation because it is not warranted.

R3: The agency should update its website to include information of the annual compensation of its elected officials, officers and employees; and this information should also be submitted to the Controller, as required by Sections t2463 and 53909 of the California Government Code.

Response: The compensation of the Town's officers and employees has been available on the Town's website Human Resources page at: http://www.townofross.orglsites/default/files/fileattachments/human resources/paee/110 /salarv schedule 4.20.3.6.pdf. and is updated regularly as changes occur. The Town fully complies with sending compensation information annually to the State Controller's office as required by the Government Code, and a link to this information is also posted on the Human Resources page of the website. The Town's elected officials do not receive any compensation to report.

Respectfully,

Kathleen Hoertkorn Mayor

Enclosure cc: Victoria Harrison, Foreperson Pro Tem RESPONSE TO GRAND JURY REPORT FORM

Report Title: 2015-16 Web Transparency Report Card - Bringing Marin County's Local Governments to Light Report Date: March 10, 2016

Public Release: March 17,2016

Response by: Town ofRoss

FINDINGS

. I (we) agree with the findings numbered:

. I (we)disagreewhollyorpartiallywiththefindings numbered

(Attach a statement specifying any portions of the findings that are disputed; include an explanation of the reasons therefor.)

RECOMMENDAT¡ ONS a Recommendations numbered RI R3 have been implemented (Attach a summary describing the implemented actions.) *See response letter for details.

Recommendations numbered R1 have not yet been implemented, but will be implemented in the future. *See (Attach a timeframe for the implementation.) response letter for details a Recommendations numbered require further analysis (Attach an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or director of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from thê date of publication of the grand jury report.) a Recom mendations numbered P) will not be implemented because they are not warranted or are not reasonable (Attach an explanation.)

Date: 5113116 Signed Kathleen Hoertkorn, Mayor Number of pages attached _

Response Form 2O15/2O1ó MAR|A COUATv CtVtL GRAAD JUPy

2015-1ó Veb Tronsporency Report Corcl bringing Marin Countg's Local Gouernments to Light

Reporf Dqte: Morch 10, 201ó ?ublic Releose Dote Morch 17,2O1ó

aa a a COUNTY OF MARIN Marin County Civil Grand Jury

2015-16 Web Transparency Report Card Bringing Marin County's Local Governments to Light SUMMARY How important are government websites? In April 2015,thePew Research Center reportedl that"65Vo of Americans in the pnor 12 months have used the internet to find data or information pertaining to government". Between October 2015 and January 2016,the Marin County Civil Grand Jury audited local government agencies' websites to evaluate the quality of online information such as budgets, audits and board member information. We found serious deficiencies. The Grand Jury provided each agency with our preliminary audits and described our approach. All agencies were offered the opportunity to improve their websites for a final audit. Many websites significantly improved, while others remained deficient. This audit report provides transparency improvement recommendations for Marin local agency websites.

1 t ß, local agencies were audited: 12 municipalities, 19 school districts, 64 special districts, t-21t 30 joint powers authorities (JPAs), and 1 rail district.

59 local agencies improved their websites, and34received a grade of B- or better.

/J tocatagencies have no website: 19 special districts and 8 joint powers authorities (JPAs) Web Transparency Grade Distributions (F to A)

Municipalities (12) School Districts (19) lnitial Audit Final Audlt lnitial Audit I Final Audit 10 20

I 15 6 10 4 5 2 I 0 0 F D c BilA F D c B A Special Districts (64) Joint Powers Authorities (30) lnitial Audit I Final Audit lnitial Audit I Final Aud¡t 50 30

40 25 20 30 15 20 10 10 5 0 0 I F D c B A F D c B A t hup://pewinternet.org/files/20 l4l10ÆI OpenData 0728 I 5.pdf 2015-76 Marin Web Transparency Report Card BACKGROUND

"A lack of transparency results in distrust and a deep sense of insecurity." - Dalai Lama Marin residents are likely unaware of all the various agencies that serve them. Their property tax bills list2 the charges assessed by these local agencies3: county, city, school,joint powers authorities, rail districts, special districts, and assessment districts. Appendix A illustrates a sample Marin property tax bill.

Increasing transparency for a local agency makes it easier to understand where tax dollars go. Residents should be able to easily find the description of services provided, the names and contact information of board members and managsment, the budget, agendas and minutes of meetings, and other information. Today, the most common source of information is the Internet. Compared with other information sources (i.e., phone calls or emails), online searching is often faster, more detailed, always accessible and anonymous.

An effective website presence can also benefit an agency. In the study, Smarter eGovernment: The Economics of Online Services in utah (sponsored by the National Information Consortiuma), the Center for Public Policy and Administration at the University of Utah found that Utah was able to save a total of $46 million in the period of 2007-2011 by making traditionally "offline" (in-office) services available online.

State law requires transparency: The Ralph M. Brown Act (public meetings), The California Public Records Act (record keeping), California Fair Political Practices Reporting Requirements (economic interests), and financial reporting. While there is currently no requirement for an agency to have a website, there has been a growing movement to make governmental information available online (the "Open Data" movement).[n2013, President Obama signed an executive order "...that made open and machine-readable data the new default for government information"5, which launched Project Open Data. In 2014, Governor Brown signed Assembly Bill (AB) 20406 requiring all local agencies that maintain websites to conspicuously post the annual compensation of its elected officials, officers, and employees. And in 20L5, Governor Brown signed Assembly Bill (AB) 1697 and,senate Bill (SB) 2728

t Th" pup"t tax bilt lisfs a subset of, while an online viewable bill on the County of Marin's Assessor's webpage (http://www.marincounty,org/depts/arldivisions/assessor/search-assessor-records) details allfhelegal charges. 3 See glossary for definitions of agency types. 4 5 "gou."o,n https ://www.whitehouse. gov/open 6 htto://leginfo.legislature.ca.sov/faces/billTextClient.xhtml?bill id=201320140482040 7 https://leeinfo.legislature.ca.gov/faces/billTextClient.xhtml?bill id=2015201604B169 I http://leginfo.legislature.ca.eov/faces/billTextClient,xhtrnt?bill id=201520160S8272

March 10,2016 Marin County Civil Grand Jury Page2 of 43 2015-16 Marin Web Transparency Report Card requiring all local agencies that maintain websites (except for school districtse) to make more of their information publicly available and searchable online.

Around the United States, several well-respected organizations have developed web transparency 'When checklists for public agenciesl0. the Grand Jury examined these checklists, we found items that either did not apply to California agencies or only applied to a specific type of agency. We decided to combine the best of each of these lists to create a single list of nine criteria that could apply to all Marin agencies, and added a tenth agency-specific criterion:

Web Transparency Checklist Criteria 1. Overview o Mission Statement: What is the agency's reasonfor existing? o Description of services/functions: What actions does the agency undertake and what services does the agency provide? o Boundary of service area: What specific area does the agency serve? 2. Budget o Budget for current fiscal year o Budget for the three years prior to the current year o Financial reserves policy: What is the agency's policy for designated reserves and reserve funds? (The policy sltould be in tlrc üBency policy nnnual but also nwy be restated andfound in the budget or audit reports.) 3. Meetings o Board meeting schedule: When specifically does the agency meet? o Archive of Board meeting agendas & minutes for at least the last 6 months: Both approved minutes and past agendas 4. Elected & Appointed Officials o Board members (names, contact info, terms of office, compensation, and biography): Who specifically represents the public on the Board? How can the public contact them? When were they elected (or appointed)? How much do they earn in this role (as required by Assembly BilI2040 - in effect since January 1, 2015)? What background about the members illustrates their expertise for serving on the Board? o Election procedure and deadlines: If the public wishes to apply to be on the Board, how and when can they do so? o Reimbursement and compenéation policy: Which (if any) expenses incuned by the Board are reimbursed?

t Whil" these bills excluded school districts, the Grand Jury recognizes schools spend a large amount of tax dollars fulfilling their mission, and parents research their enrollment options using public information. 10 Sunshine Review (now Ballotpedia) (http://ballotpedia.orgÆransparency checklist), Illinois Policy (https://www.illinoisoolicy.org/10-point-transparency-checklistô, Institute for Local Government (http://www.ca- ilg.ors/posllocal-agency-website-transparency-opportunities), and the Special District Leadership Foundation

(http ://www. sdlf , org/# ! transparency/cl0u)

March 10,2016 Marin County Civil Grand Jury Page 3 of43 2015-16 Marin Web Transparency Report Card

5. Administrative Officials o General manager and key staff (names, contact info, compensation, and benefits): Who specifically runs the agency on a day-to-day basis? How can the public contact themT How much do they earn in this role (as required by Assembly BiIl2040 in effect since January l, 2015)? What specific benefits are they eligible for (healthcare, retirement plan, educational benefits, etc.)? 6. Audits o Current financial audit o Financial audits for the three years prior to the current year 7. Contracts o Current requests for proposals and bidding opportunities (over $25,000 in value) o Instructions on how to submit a bid or proposal o Approved in force vendor contracts (over $25,000 in value) 8. Public Records o Online/downloadable Public Records Act (or FOIA) request form: What is the best way for the public to request public records? 9. Revenue Sources o Summary of fees received: fees-for-services (if any)? o Summary of revenue sources: bonds, taxes, and"/or grants? 10. Other (Agency Specific Criterion) o Municipalities: Total number of lobbyists employed and total spent on lobbying, downloadable permit applications, and zoning ordinances o School Districts: i. For K-12: School Accountability Report Card (SARC), California Assessment of Student Performance and Progress (CAASPP), and the California Healthy Kids Survey (CHKS) ii. For College: California Community Colleges Student Success Scorecard o Special Districts: Authorizing statute/enabling act (Principal Act or Special Act) and board member ethics training certificates o Rail Districts: A copy of the Governing Documentation: As enacted by Congress o JPAs: A copy of the Joint Powers Agreement: As filed and adopted

March 10,2016 Marin County Civil Grand Jury Page 4 of 43 2015-1,6 Marin Web Transpareîcy Report Card METHODOLOGY Each agency's website was visited and each checklist item was validated for ease of access.

However, the first problem the Grand Jury encountered was that there was no single comprehensive list of agencies in Marin County. The Grand Jury found the following lists:

r Special Districts In Marin 2015 (Maún County Department of Finance)ll r Index of Boards and Commissions (Marin County Board of Supervisors)l2 ¡ Marin School District Websites (Marin County of Education)l3 r Directory of Local Marin County Governmenls (Marin LAFCO)14 r What Are Special Districts and Why Do They Matter? (Marin County Civil Grand Jory)tt r Roster of Pubtic Agencies (Marin County Clerk)16

These lists were inconsistent, incomplete and/or out-of-date. The Grand Jury worked with the Marin County Department of Finance to create an up-to-date comprehensive list of agenciesl7 andtheir contact information (see Appendix B). Specifically not included in the list of Marin-based agencies are a number of regional agencies that are funded in part by Marin taxpayers, including:

r Association of Bay Area Governments r Bay Area Air Quality Management District r Gr.rldcn Gate Britlge, Highway & Transportatiou DisLrict r Local Agency Formation Commission ¡ Metropolitan Transportation Commission r National Association of Counties r North Bay Watershed Association r North Coast Railroad Authority

For transparency and ease of use, detailed information about each agency should be found with a few "clicks." Information that is buried in an agency's board minutes or on other websites not available in-a- click from the agency's website is not in the spirit of transparency. Long and complex PDF (Portable Document Format) documents, such as a budget or an audit report, must be text-searchable, and not simply a picture of a page of text, to easily find specific details.

1 t http:// marincounty.org/depts/df/special-districts 1 2 htto ://apps.marincountv.org/bosboardsandcomm/default.aspx 1 3 httn :// marinschools.org/lvlCOE/District-Sites/Pages/default. aspx 1 a http;//lafco. marin.org/index.php/directory-list 1s http://.marincounty.org/-/media./ñles/departments/gd/reports-responses/2013/spd master list report.pdf t 6 Culifo^iu Government Code g53051 requires public agencies to file a Statement of Facts within 70 days after the commencement of its legal existence. See Appendix C for the current State of Califomia Statement of Facts. 17 It is quite likely that our search for Marin public agencies will still not uncover all of the agencies, due to inconsistent self- reporting to the California State Controller.

March 10,2016 Marin County Civil Grand Jury Page 5 of43 2015-16 Marin Web Transparencv Report Card

Using the agency-specific checklist, the Grand Jury assigned a minimum of two auditors to independently review each website to ensure audit correctness:

r Appendix D: Web Transparency Checklist for Marin Cities, Towns, and County ¡ Appendix E: Web Transparency Checklist for Marin School Districts r Appendix F: Web Transparency Checklist for Marin Special Districts 'Web r Appendix G: Transparency Checklist for Rail Districts r Appendix H: Web Transparency Checklist for Marin Joint Powers Authorities (JPAs)

After completing the preliminary audit, the Grand Jury then shared with each Example Agency agency a description of the audit process and the agency's audit results. Agencies that chose to improve their website could complete an online self-audit forml8, GRADE: B which the Grand Jury utilized in our final follow-up audit. Based on these Overview t findings, grade we then assigned a to each agency according to the Sunshine Budget t Review's rubricle to produce a report card (see example at right). Meetings J The scoring rubric grade was determined based on the number of points on the Elected Officials V checklist for which the criteria was completely met. If an agency partially met Administrative J the criteria, no points were awarded (but partially meeting the checklist was Officials denoted with an "incomplete"). A point scale determined the letter grade Audits V awarded: Contracts ¡ Public Records Y Points o-2 3 4 5 6 7 8 9 10 Revenue v Grade F D- D C- C B B A A+ S0urces Agency Specific I ln2013, Sunshine Review20 calculated average web transparency grades for V PRESENT California counties (B), California cities (B+) and California schools (B). The ¡ MrssrNG Grand Jury believes that Marin should be as good as the California averages, and t TNCoMPLETE therefore selected B- as the minimum acceptable web transparency grade.

The final scorecards2l are listed in appendices: r Appendix I: Marin Cities, Towns, and County Web Transparency Scorecards r Appendix J: Marin School District Web Transparency Scorecards r Appendix K: Marin Special District Web Transparency Scorecards r Appendix L: Marin Rail District V/eb Transparency Scorecard r Appendix M: Marin Joint Powers Authority Web Transparency Scorecards

18 IVe provided a minimum of one month's time as well as technical support for the self-audit process. 1 e http: I lb allotpedia.or gfî r ansparency report card Vo2820 I 3Vo29 lbid. 21'o Scorecards were tabulated after the October 2015 - January 2016 audits were concluded.

March 10,2016 Marin County Civil Grand Jury Page 6 of 43 Website Creation Although most Marin agencies have web sites, there is still a perception that not every agency has the resources to easily create and maintain a website. But, modern website creation software has made it possible t'or a non-tech-savvy person to manage website content easily (see Appendix N). For small agencies, it is not necessary to make a large investment to create a website. A simple website highlighting what the agency does, key agency contacts, board agendas, and audited budgets can encourage citizen participation and improve staff efficiency (answering frequently asked questions online). For larger agencies, it is an opportunity to showcase achievements and build trust with local citizenry.

Self-Auditine Feedback After sharing the results of the preliminary web transparency audit with Marin County agencies, the Grand Jury received feedback, much of it agreeing with our preliminary audit's goals and results:

I "The best prøctices transparency checklist you provided was very helpful and I believe we have indeed improved the quality of our website, making key information more easily accessible. Based on this experience we plan to make additional changes to our website in a continuous effort to be as transparent as possible" ¡ "We. h,nve. made suhstantive changes to our weh site. Additional items will be added in the same spirit and intent as they become available. Thankyoufor your evaluation and the opportunity for response." I "We believe that your recommendations regarding providing online/downloadable Public Records Act (or FOIA) request forms is an important topic for our Board to review and consider as a potential exhibit item..." r "...We are always trying to improve our website and online resources. I find this report card very helpful and have already started to make some improvements... We are starting the process to procure a new website and I think this will help us greatly as we put together the design and specifications ..." ¡ "We are in the midst of a website redevelopment project, and have noted the need to make these important items easier to ftnd. We are taking this opportunity to create a "Transparenqt" webpage where any user can jind all items on your list in one easy to find location." I "Thankyoufor the opportunity to demonstrate our agency's commitment to transparency on its website. The web transparency checklist was very helpful in two ways. First, to make sure our website contains all of the information on the checklist, but also going through the review process showed that we can (ønd will) reorganize some of the information to make it even easier to find. We also plan to supplement the information in afew areas." r "We have spent the last month working with our web developer and the best practices transparency list you sent. We developed a page that follows the identical format listed in this best practice guide, with links to the information required. We are very excited about this addition to our site and lookforward to augmenting beyond what the Grand Jury has listed."

March 10,2016 Marin County Civil Grand Jury PageT of43 2015-16 Marin Web Transparency Report Card

Some of the feedback the Grand Jury received expressed a difference of opinion with the web transparency audit criteria:

I "One of the items of transparency listed is a biography of each elected board member. We have intentionally not posted this." r "Our agency's staff relies on the public to tell us specifically what items are missing from our website that the public would like posted. We make every effort to then post the material in a timely manner." t "The agency does not have øwebsite. Public information is made available in accordance with the Public Records Act." r "[Budget] available upon request ... and was advised not to post by legal counsel."

The Grand Jury grânted an extension to any agency that needed more time to update their website and to complete their self-audit. Some agencies stated they had insufficient resources to complete work within the given timeframe.

The Countv of Marin The County of Marin is responsible for at least 28 special districts22 and 4 JPAs23. The Grand Jury questions why 20 of these agencies do not have websites. After sharing the results of our preliminary audits of these 32 agencies with the County, we received correspondence'o ftom the County indicating that while some of the transparency criteria will be implemented in the future (contracts and municipal- specific), the notion of "...providing and maintaining duplicative information regarding each distinct special district, community (sic) service area, flood control zone, permanent road division, joint powers agreement/agency (JPA's), etc. does not appear to be the best way to provide straightþrward information to our residents. Most of these are berter described as financing mechanisms rather than municipal agencies. We believe that a single source of information is easier for residents to review and understand." and"...we should also note that the Marin Local Agency Formation Commission (LAFCO) includes descriptive informøtion regarding special districts and JPAs on its website, as well as information regarding other entities independent of the County of Marin."

While the Grand Jury supports the desire of the County to provide straightforward information, we disagree with the County's approach. Marin LAFCO's digital directory is provided as a service to the community, but there is no requirement that the directory be accurate or up-to-date. Since not all of the County Service Areas (CSAs) have websites, a citizen cannot easily understand a CSAs' pu{pose, decision-making, and budgetary actions. It is unrèasonable to ask citizens to become experts in sleuthing to find information. As a service to the citizens, the County could create a single web page (for each of

22 Dependent Special Districts: Bolinas Highlands Permanent Road Division, CSA #l through CSA #33, Invemess Subdivision No. 2 Permanent Road Division, Marin County Fire Department, Marin County Flood Control and Water Conservation District, Marin County Lighting District, Marin County Open Space District, Monte Cristo Permanent Road Division, Mt View Ave-Lagunitas Permanent Road Division, Murray Pa¡k Sewer Maintenance District, Paradise Estate Permanent Road Division, Rush Creek Lighting and Landscape, and San Quentin Village Sewer Maintenance District. t3 JPAs, Gateway Improvement Authority, Gateway Refinancing Authority, Marin County Capital Improvements Financing Authority, and Marin County Open Space Financing Authority. 2a Dut"dDecember 8, 2015

March 10,2016 Marin County Civil Grand Jury Page 8 of 43 2015-16 Marin Web Card the dependent special districts and JPAs), that describes the role of the local agency with links to all the transparency criteria that can be found elsewhere on the County's website, and create its own digital directory of these local agencies.

Common Web Transparencv Defïciencies In reviewing all the Marin County agency websites and self-audits, we found a number of transparency criteria that were commonly missed: 1. Overview: Agencies often mistakenly considered a departmental list the same as a description of the public benefits of their services/functions. A boundary of service area can be easily understood with a map.

2. Budget: Finding key information in these long and complex documents often requires a text search, which is impossible if the budgets are in a non-text-searchable document format.

3. Meetings: Keep the meeting schedule and archive up-to-date. 4, Elected & Appointed Officials: While most agencies listed the names of the Board members, complete information about the Board members (contact info, terms of office, compensation, and biography) was often missing. Agencies were sometimes confused about where election procedures and deadlines can be found, often suggesting this information can be found at Marin County's Elections/Registrar of Voters. V/hile this website has a wealth of general information, specific information about the procedures and deadlines should be clearly described on the agency's website.

5. Administrative Officials: Instead of showing actual salaries and benefits (as required by Assembþ Bill (AB) 2040), we often found salary schedules instead. This was most commonly seen with school districts. We recommend putting a link to the agency's Government Compensation in Caliþrnia page (http:/þublicpay.ca. gov/)

6. Audits: Finding key financial information in these long and complex documents often requires a text search, which is impossible if the audits are in a non-text-searchable document format.

7. Contracts: Agencies often did not show their approved vendor contracts.

8. Public Records: If an agency does not have an online/downloadable Public Records Act (or FOIA) request form, specify how the public can contact the agency for more information (an email address or phone number, for example).

9, Revenue Sources: Agencies generally understood this criterion.

10. Other (Agency Specific): Agencies also generally understood this criterion.

It is the hope of the Grand Jury that all local government agencies' websites will continue to improve the accessibility, accuracy, completeness and usefulness of available online information for the public's benefit. Having seen web transparency grades improve from F to A+ during the audit process, we know it is possible.

"A democracy requires accountability and accountability requires transparency." - President Barack Obama

March 10,2016 Marin County Civil Grand Jury Page9 of 43 2015-16 Marin Web Transparencv Report Card F'INDINGS

Fl. As of January 4,2016,27 Iùfarin local agencies lacked public websites (and of the 99 agencies that have web sites, 65 did not satisfy the Grand Jury's web transparency criteria as of that date). F2. Inspecting the Marin County Clerk's Roster of Public Agencies, the Grand Jury discovered a majority of local agencies out of compliance per California Government Code $53051 (no filings or outdated filings). F3. Effective January 1,2015, Assembly Bill (AB) 2040 requires that if a public agency "maintains an Internet Web site, it shall post, in a conspicuous location on its Internet Web site, information on the annual compensation of its elected officials, officers, and employees that is submitted to the Controller under $53891." The Grand Jury discovered a majority of the agencies were out of compliance (and potentially at-risk for fines and/or audit), per California Government Code sections 53895, 53895.7, and 53896). F4. The County of Marin does not currently publish a definitive list of all its dependent special districts and JPAs. F5. Marin County's Roster of Pubtic Agencies is available for viewing only as hard copy at the office of the Marin County Clerk.

RECOMMENDATIONS

Rl. The agency should improve its web transparency score to "B-" (or better), by updating its website and submitting the appropriate self-audit form. The form may be obtained by emailing: grandj ury-audit @ marincounty. or g R2. The agency should file and keep updated its Statement of Facts with the California Secretary of State and the Marin County Clerk as required by California Code $53051. R3. The agency should update its website to include information of the annual compensation of its elected officials, officers and employees; and this information should also be submitted to the Controller, as required by Sections 12463 and 53909 of the California Government Code. R4. The Marin County Board of Supervisors should create a comprehensive online "digital directory" with links to all County of Marin's dependent special districts and JPAs. R5. To further improve web transparency, the County Clerk of Marin County should allow public remote Internet access to its Roster of Public Agencies.

March 70,2016 Marin County Civil Grand Jury Page 10 of43 2015-16 Marin Web Transparency Report Card REQUEST FOR RESPONSES

Pursuant to Penal Code section 933.05, the Grand .Iury requests responses as follows

From the following governing bodies:

r Almonte Sanitary District (R1, R2, R3) I Alto Sanitary District (Rl, R2, R3) ¡ Bel Marin Keys CSD (Rl, R2, R3) r Belvedere-Tiburon Joint Recreation Committee District (Rl, R2) r Belvedere-Tiburon Library Agency (R2, R3) r Bolinas Community Public Utility District (R2) r Bolinas Fire Protection District (Rl, R2, R3) ¡ Bolinas Highlands Permanent Road Division (Rl, R2, R3) r Bolinas-Stinson Union District (R1, R3) r Central Marin Police Authority (R1, R3) r Central Marin Sanitation Agency (R2) I City Of Belvedere (R2) I City Of Larkspur (R2) r City Of Mill Valley (R2) r City Of Novato (R2, R3) r City Of San Rafael (R2) r City Of Sausalito (R2) r Corte Madera Sanitary District No 2 (Rl, R2, R3) ¡ County Of Marin (Rl, R4, R5) r CSA #1 (Loma Verde) (Rl, R2, R3) r CSA #6 (Gallinas Creek) (R1, R2, R3) r CSA #9 (Northbridge) (R1, R2, R3) r CSA #13 (Lucas Valley) (R1, R2, R3) r CSA #14 (Homestead Valley) (R1, R2, R3) r CSA #16 (Greenbrae) (R1, R2, R3) r CSA #17 (Kentfield) (Rl, R2, R3) ¡ CSA #18 (Las Gallinas) (Rl, R2, R3) r CSA #19 (San Rafael) (R1, R2, R3) r CSA #20 (Indian Valley, Dominga Canyon) (R1, R2, R3) r CSA #23 (Terra Linda) (Rl, R2, R3) r CSA #25 (Unincorporated Novato) (R1, R2, R3) r CSA#27 (Ross Valley Paramedic) (R1, R2, R3) r CSA #28 (West Marin Paramedic) (Rl, R2, R3) r CSA #29 (Paradise Cay) (Rl, R2, R3) r CSA #31 (County Fire) (Rl, R2, R3) ¡ CSA #33 (Stinson Beach) (R1, R2, R3)

March 10,2016 Marin County Civil Grand Jury Page 1l of 43 2015-16 Marin Web Transparency Report Card r Dixie School District (R1, R3) I Fairfax Financing Authority (Rl, R2, R3) r Firehouse Community Park Agency (Rl, R2, R3) r Gateway Improvement Authority (R2, R3) r Gateway Refinancing Authority (R2, R3) r Homestead Valley Sanitary District (R1, R2, R3) r Inverness Public Utility District (Rl, R2, R3) r Inverness Subdivision No. 2 Permanent Road Division (R1, R2, R3) r Kentfield Fire Protection District (R1) r Kentfield School District (R1, R3) r Laguna Joint School District (Rl, R3) ¡ Lagunitas School District (Rl, R3) r Larkspur Marina Financing Authority (Rl, R2, R3) r Larkspur-Corte Madera School District (R3) r Las Gallinas Valley Sanitary District (R2) r Lincoln School District (R1, R3) r Marin city cSD (Rl, R2, R3) r Marin Clean Energy (Rl, R2, R3) r Marin Community College District (R1, R3) r Marin County Capital lmprovements Financing Authority (Rl, R2, R3) ¡ Marin County Fire Department (Rl, R2, R3) r Marin County Flood Control And'Water Conservation District (R1, R2, R3) r Marin County Hazardous And Solid Waste Joint Powers Authority (R2, R3) ¡ Marin County Lighting District (R1, R2, R3) r Marin County Major Crimes Task Force (R1, R2, R3) r Marin County Open Space District (R1, R3) I Marin County Open Space Financing Authority (Rl, R2, R3) r Marin County Transit District (R3) r Marin General Services Authority (R1, R2, R3) r Marin Healthcare District (R1, R2, R3) ¡ Marin Municipal Water District (R3) r Marin Municipal Water District Financing Corporation (Rl, R3) r Marin Pupil Transportation Agency (Rl, R2, R3) r Marin Resource Conservation District (R2) r Marin Schools Insurance Authority (R1, R2) r Marin Telecommunications Agency (R2, R3) I Marin/Sonoma Mosquito & Vector Control District (R2) r Marinet Consortium Joint Powers Authority (R1, R2, R3) r Marinwood Community Service District (R1, R2, R3) r Mill Valley Financing Authority (Rl, R2, R3) r Mill Valley School District (Rl, R3)

March 1.0,2016 Marin County Civil Grand Jury Page 12 of 43 2015-16 Marin V/eb Card r Monte Cristo Permanent Road Division (Rl, R2, R3) r Mt View Ave-Lagunitas Permanent Road Division (R1, R2, R3) r Muir Beach Community Services District (R1, R2, R3) r Murray Park Sewer Maintenance District (R1, R2, R3) r Nicasio School District (Rl, R3) r North Marin Water District (R2) I Northern CA Community Colleges Self Insurance Authority (R1, R2, R3) r Novato - Kendon Lane Improvement (Rl, R2, R3) r Novato Fire Protection District (R2) r Novato Public Finance Authority (Rl, R2, R3) r Paradise Estate Permanent Road Division (Rl, R2, R3) r Reed Union School District (R1, R3) r Richardson Bay Regional Agency (R1, R2, R3) r Richardson Bay Sanitary District (Rl, R2, R3) r Ross School District (R1, R3) r Ross Valley Fire Department (R1, R2) r Ross Valley Paramedic Authority (R2) r Ross Valley Sanitary District (R1, R2, R3) r Ross Valley School District (R3) r Rush Creek Lighting And Landscape (Rl, R2, R3) r San Quentin Village Sewer Maintenance District (Rl, R2, R3) r San Rafael City Schools (Rl, R3) ¡ San Rafael Joint Powers Financing Authority (Rl, R2, R3) r San Rafael Sanitation District (R1, R3) r Sausalito - Marin City Sanitary District (R2) r Sausalito Marin City School District (R1, R3) r Sewerage Agency Of Southern Marin (R1, R3) r Shoreline Unified School District (Rl, R3) r Sleepy Hollow Fire Protection District.(R1, R2, R3) r Sonoma-Marin Area Rail Transit (R1, R2, R3) r Southern Marin Emergency Medical-Paramedic System (R2) r Southern Marin Fire Protection District (R2, R3) r Stinson Beach County Water District (R1, R2, R3) r Stinson Beach Fire Protection District (R1, R2, R3) r Strawberry Recreation District (Rl, R2) r Tamalpais Community Services District (R2) r Tamalpais Union High School District (R1, R3) r Tiburon Fire Protection District (Rl, R2, R3) r Tiburon Sanitary District #5 (Rl, R2, R3) r Tomales Village Community Services District (R1, R2, R3) r Town Of Corte Madera (R2)

March 10,2016 Marin County Civil Grand Jury Page 13 of 43 2015-16 Marin Web Transparency Report Card r Town Of Fairfax (R2) r Town Of Ross (Rl, R2, R3) r Town Of San Anselmo (R2) r Town Of Tiburon (R2) r Union Joint School District (Rl, R3)

The governing bodies indicated above should be aware that the comment or response of the governing body must be conducted in accordance with Penal Code section 933 (c) and subject to the notice, agenda and open meeting requirements of the Brown Act.

INVITED TO RESPOND

Since the following agencies have satisfied all applicable recommendations, the governing bodies are invited to respond to this report but are not required to do so:

r Marin Emergency Radio Authority r Novato Sanitary District r Novato Unified School District

Note: At the time this report was prepared, website transparency information was available at the sites listed.

Reports issued by the Civil Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Civil Grand Jury. The California State lÆgislature has stated that it intends the provisions of Penal Code Section 929 prohibiting disclosure of witness identities to encourage full candor in testimony in Grand Jury investigations by protecting the privacy and confidentiality of those who participate in any Civil Grand Jury investigation.

March 10,2016 Marin County Civil Grand Jury Page 14 of 43 2015-16 Marin Web Transparency Report Card APPENDIX A: Sample Marin Assessor Bill for Tax Year 20Ls

Propefi Tax Brcakdown By Fund

Fund Id Tax Rate Fund Tltle Contact Informatlon Amount 1.OOOO BASIC TAX 7729.r8

LESLIE GALIANI 101 160 COUNTY FREE UBRARY MEAS A 49.00 (415) 473-4370

DAVE NICHOLSON t02s87 FCZ #T - NOVATO 9.00 (41s) 473-6s3s

MARIA GARCIA.ADARVE 1051 10 MS MOSQUITO #l 12.00 (800) 273-s167

DAN HOM 1052s0 NOVATO FIRE PROTECNON DISTRICT 442.84 (41s) 878-2690

ROBIN MERRILL XT TO9 L05427 SANITARY #6 - NOVATO 533.00 (41s) 892-1694

RENEE BRACKEN 107651 NOVATO UNINED SCHOOL 251.00 (4ts) 4e3-4262

DEPT OF FINANCE TAX DIVISION 108934 0.0027 MARIN COM COLLEGE2004-I C-LtlO4 20.86 (41s) 473-6168

DEPT OF FINANCE TAX DIVISION 108937 0.0161 NOVATO SCHOOL BNDS'os A-11/2001 t24.42 (41s) 473-6168

DEPT OF FINANCE TAX DIVISION 108940 0.0289 NOVATO SCHOOL BNDS'06 A-11/2001 223.36 (41s) 473-6168

DEPT OF FINANCE TAX DIVISION 108945 0.0067 MARIN COM COLLEGE2004-2C-|tlO4 51.78 (41s) 473-6168

DEPT OF FINANCE TAX DIVISION 108949 0.0038 MARIN COM COLLEGE2004-3 C-l1/04 29.36 (41s) 473-6168

DEPT OF FINANCE TAX DIVISION 108957 0.0167 NOVATO SCHOOLS-2011 REFUNDTNG 129.06 (41s) 473-6168

PROPERTY TAX DIVISION 108967 0.0048 MARIN COM COLLEGE 2OO4-4C-rllo4 37.10 (41s) 473-6168

LESLIE GALIANI 109130 LIBRARY ZONE #2 COUN MARIN 36.00 (41s) 473-4370

HARRIS & ASSOCIATES 109159 CITY OF NOVATO-RUNOFF CHARGE 15.00 (866) 427-4304

DEPT OF FINANCE TAX DIVISION 109254 0.0037 NOVATO CITY BONDS-SERIES 2007 28.58 (41s) 473-6168

DEPT OF FINANCE TAX DIVISION T09278 0,0146 CITYOF NOVATO REFUNDING 112.84 (41s) 473-6168 Total E¡l! Charges: 9834.38

The above information has been extracted from the Assessor's Equalized Tax Roll and reflects the most recent tax bill.

March 10, 2016 Marin County Civil Grand Jury Page l5 of43 Agency Name Type Agency \ileb Address (URL)

Almonte Sanitary District SPD almontesd.org

Alto Sanitary District SPD altosanitarvdistrict. org

Bel Marin Keys CSD SPD bmkcsd.us

Belvedere, City Of MUNI cityofbelvedere.org

Belvedere-Tiburon Joint Recreation JPA cityofbelvedere.org/index. aspx?NID=2 I I Committee Dist¡ict

Belvedere-Tiburon Library Agency JPA beltiblibrary.org

Bolinas Community Public Utility District SPD bcpud.ore

Bolinas Fire Protection District SPD bolinasfire.org

Bolinas Highlands Permanent Road Division SPD

Bolinas-Stinson Union District SCH bolinas-stinson.org

Central Marin Police Authority JPA centralmarinpolice.org

Central Marin Sanitation Agency JPA cmsa.us

Corte Madera, Town Of MUNI townofcortemadera.org

Corte Madera Sanitary District No 2 SPD townofcortemadera. org/39 1 /S anitary-District-No-2

CSA #1 (Loma Verde) SPD

apps. marincounty. org/bosboardsandcomm/boardpage. aspx?B rdID= CSA #6 (Gallinas Creek) SPD 27 &return=default. aspx

CSA #9 (Northbridge) SPD

CSA #13 (Lucas Valley) SPD

CSA #14 (Homestead Valley) SPD

marincountyparks. or g/depts/pk/about-us/main/board-meetin g- CSA #16 (Greenbrae) SPD archives/csa-16

CSA#17 (Kentfield) SPD

apps.marincounty. or g/bosboardsandcomm/boardpa ge. aspx?B rdID= CSA #18 (Las Gallinas) SPD 20&return=default. aspx

CSA #19 (San Rafael) SPD

apps. marincounty, ors/bosboardsandcomm,/boardpage. aspx ?BrdID= CSA #20 (Indian Valley, Dominga Canyon) SPD I O0&retum=default.aspx

CSA #23 (Terra Linda) SPD

CSA #25 (Unincorporated Novato) SPD

F--- rAgencyType: JPA=JointPowersAuthority/MUNI=Municipality/RAIL=Rail /SCH=School/SPD=SpecialDistrictr

March 10,2016 Marin County Civil Grand Jury Page 16 of 43 2015-16 APPENDIX B: Marin County Agency List (cont'd) Agency Name Type Agency Web Address (URL)

CSA#27 (Ross Vallcy Patamedic) SPD

CSA #28 (West Marin Paramedic) SPD

apps. marincountv.org/bosboardsandcomm/boardpage. aspx ?BrdID=2 CSA #29 (Paradise Cay) SPD 6&return=default. aspx

CSA #31 (County Fire) SPD

apps.marincounty.org/bosboardsandcomm/boardpage. aspx?B rdID=9 CSA #33 (Stinson Beach) SPD 2&return=default. asnx

Dixie School District SCH dixieschooldistrict.ors

Fairfax, Town Of MUNI town-of-fairfax.org

Fairfax Financing Authority JPA town-oÈfairfax. org/html/council. html

Firehouse Community Park Agency JPA

marincountv. or g/depts/cd/divisions/planninÊ/ gatewa)¡-improvement- Gateway Improvement Authority JPA authoritv

marincountv.orgy'depts/cd/divisions/olannin gy'gatewa)¡-refinancin g- Gateway Refi nancing Authority JPA authoritv

Homestead Valley Sanitary District SPD homesteadvalleysd, org

Inverness Public Utility District SPD invernesspud,org

Inverness Subdivision No. 2 Permanent Road SPD Division

Kentfield Fire Protection District SPD kentfieldfire.org

Kentfield School District SCH kentfieldschools.org

Laguna Joint School District SCH lagunaschool.org

Lagunitas School District SCH lagunitas.ore

Larkspur, City Of MUNI larksourcityhall.org

Larkspur Marina Financing Authority JPA

Larkspur-Cofe Madera School District SCH lcmschools.ore

Las Gallinas Valley Sanitary District SPD lgvsd.org

Lincoln School District SCH districts. marinschools. ore/sites/lincolrL/SitePases/Home. aspx

Marin City CSD SPD marincitygov.ore

Marin Clean Energy JPA mcecleanenergy.org

Marin Community College District SCH marin.edu

r$q:1c¿lv31{P}_=joliJlol:':{ulhgd1v]Y_u}l=_Yul':ig{itIltap=_lqlls_c!{_=_s9h9o.!/j3?=lreciar?strict r

March 10,2016 Marin County Civil Grand Jury Page77 of43 2015-16 Marin Web Transparency Report Card APPENDIX B: Marin County Agency List (cont'd) Agency Name Type Agency Web Address (URL) Marin County MUNI marincount]'.org

Marin County Capital Improvements JPA Financing Authority

Marin County Fire Department SPD marincountyfire.org

Marin County Flood Control And Water SPD marinwatersheds.org/flood control zones.html Conservation District

Marin County Hazardous And Solid Waste JPA zerowastemarin.org Joint Powers Authority

Marin County Law Library2s SPD marincountylawlibrarli. org

Marin County Lighting District SPD

Marin County Major Crimes Task Force JPA marinsheriff.org/about.aspx?gi id=95

Marin County Open Space District SPD marincount]¡parks. ore/depts/nlddivi s ion s/open-space

Marin County Open Space Financing Authority JPA

Marin County Transit District SPD marintransit.org

Marin Emergency Radio Authority JPA meraonline. or g/index. cfm

Marin General Services Authority JPA mannssa.ors

Marin Healthcare District SPD marinhealthcare.org

Marin Municipal Water District SPD marinwater.org

Marin Municipal Water District Financing JPA Corporation

Marin Pupil Transportation Agency JPA

Marin Resource Conservation District SPD marinrcd.org

Marin Schools Insurance Authority JPA msrarDa.ors

Marin Telecommunications Agency JPA mtamarin.org

Marin/Sonoma Mosquito & Vector Control SPD District msmosquito,com

Marinet Consortium Joint Powers Authority JPA marinet.lib,ca.us/screens/help marinet.html

Marinwood Community Service District SPD marinwood,org

Mill Valley, City Of MUNI citvofmillvalley.ore

r$e_e1c¡ l-s_c!r_=j:hg".l/jlP fvgT IPê-=_I"Jry l"y:"-{"!hgrrJvl}t_ultlt-=-Yul1:ipalitl lEAq 1lalt ¡ !ryc1a!o_is11ct- i

25 Found too late for inclusion in web transparency audit

March 10,2016 Marin County Civil Grand Jury Page 18 of43 2015-16 Marin'Web Transparency Report Card APPENDIX B: Marin County Agency List (cont'd) Agency Name Type Agency Web Address (URL)

Mill Valley Financing Authority JPA cityofinillvalle]¡.olgy'Index. asux?page= I 694

Mill Valley School District SCH mvschools.orq

Monte Cristo Permanent Road Division SPD

Mt View Ave-Lagunitas Permanent Road SPD Division

Muir Beach Community Services District SPD muirbeachcsd.com

Murray Park Sewer Maintenance District SPD marincountv.orgy'depts/pw/divisions/caoital-proj ects/sewer-districts

Nicasio School District SCH nicasioschool.org

North Marin Water District SPD nmwd.com

Northern CA Community Colleges Self JPA Insurance Authority

Novato, City Of MUNI novato.org

Novato - Kendon Lane Improvement SPD

Novato Fire Protection District SPD novatofire.org

novato.org/government/boards-commissions-committees/novato- Novoto Public Finonce Authority JPA public-finance-authority

Novato Sanitary District SPD novatosan.com

Novato Unified School District SCH nusd.org

Paradise Estate Permanent Road Division SPD

Reed Union School District SCH reedschools.org

Richa¡dson Bay Regional Agency JPA rbra.ca.gov

Richardson Bay Sanitary District SPD richardsonbavsd.org

Ross, Town Of MUNI townofross.org

Ross School District SCH rossbears,org

Ross Valley Fire Department JPA rossvalleyfire.org

Ross Valley Paramedic Authority JPA rossvalle)tpa.org

Ross Valley Sanitary District SPD rvsd.org

Ross Valley School District SCH rossvallevschools.org

Rush Creek Lighting And Landscape SPD

San Anselmo, Town Of MUNI townofsananselmo.org

/_{åtr_ /jT? i4å"1.I Try.: IPê_=_lgt I'y:.,_{'lh9ryyl}tu}!=_Yg:iflitl =_ld_tls_c!r_=.s9n9ol !ry"1"1o_is11ct_ ; =

March 10,2016 Marin County Civil Grand Jury Page 19 of43 2015-16 Marin Web Transparency Report Card APPENDIX B: Marin County Agency List (cont'd) Agency Name Type Agency Web Address (URL)

San Quentin Village Sewer Maintenance SPD marincounty. orgy'depts/pw/divisions/capital-proj District ects/sewer-districts

San Rafael, City Of MUNI cityofsanrafael.org

San Rafael City Schools SCH srcs.ors

San Rafael Joint Powers Financing Authority JPA

San Rafael Sanitation District SPD cityofsanrafael. org/pubworks-home

Sausalito, City Of MUNI ci.sausalito.ca.us

Sausalito - Marin City Sanitary District SPD sausalitomarincitvsanitarvdistrict.com

Sausalito Financing Authority26 JPA

Sausalito Marin City School District SCH smcsd,org

Sewerage Agency Of Southern Marin JPA cityofmillvalley. orgy'Index. aspx ?page=49

Shoreline Unified School District SCH shorelineunified.org

Sleepy Hollow Fire Protection District SPD shfpd.org

Sonoma-Marin Area Rail Transit RAIL sonomamarintrain.org

Southern Marin Emergency Medical- JPA smemps.org Paramedic System

Southern Marin Fire Protection District SPD southernmarinfire, org

Stinson Beach County Water District SPD stinson-beach-cwd.dst.ca.us

Stinson Beach Fire Protection District SPD stinsonbeachfire.com

Strawberry Recreation District SPD strawbenv.marin.org

Tamalpais Community Services District SPD tcsd.us

Tamalpais Union High School District SCH tamdistrict.org

Tiburon, Town Of MUNI townoftiburon.org

Tiburon Fire Protection District SPD tiburonfire.org

Tiburon Sanitary District #5 SPD sani5.org

Tomales Village Community Services SPD tomalescsd.ca. gov District

Transportation Authority of Marin2T JPA tam.ca.gov

Union Joint School District SCH districts. marinschools. ore/sites/Unioû/S itePaees/Ho me. aspx

ì rAgency I r--- Type: JPA = Ioint Powers Authority / MUNI = Municipality / RAIL = Rail / SCH = School / SPD = Special District -: --: - -

26 Found too late for inclusion in web transparency audit 27 Found too late for inclusion in web transparency audit

March 10,2016 Marin County Civil Grand Jury Page20 of 43 2015-16 Marin Web Transparency Report Card APPENDIX C: State of California Statement of Facts

State of California Secretary of State

STATEMENT OF FACTS ROSTER OF PUBL¡C AGENCIES FILING (Govemment Code section 53051)

lnstructions: 1. Complete and mail to: Secretary of Stato, P.O. Box 942870, Sacramento,CA 94277-2870 (916) 653-3984

2. A street address must be given as the official mailing address or as the address of the presiding officer. (Office Uso Only) 3. Complete addresses as required. 4. lf you need additional space, attach information on an 8/2" X I 1" page, one sided and legible. New Filins n update l_l

Legal name of Public Agency:

Nature of Update

County: Ofücial Mailing Address:

Name and Address of each member of the goveming board: Chairman, Pregident or other Presidlng Officer (lndicate Title):

Name: Address:

Secretary or Glerk (lndicate Title):

Name: Address:

Members:

Name: Address: Name: Address: Name: Address: Name: Address: Name: Address:

RETURN ACKNOWLEDGMENT TO: (Type or Print) Date NAME I I

ADDRESS Signature

CITY/STATE/ZIP L I Name and Title

SEC/STATE NPSF 40ó Rd 04/2015

From : http://www.sos.ca.qov/business-oroorams/special-filinos/forms

March 70,2016 Marin County Civil GranrJ Jury Page21 of 43 2015-16 Marin Web Transparency Report Card APPENDIX D: Web Transparency Checklist for Marin Cities, Towns, and County

Criteria Features

Overview o Mission Statement ("\Vhat we do") o Description of services/functions o Boundary ofservice area

Budget o Budget for current fiscal year, o Budget for the past three years o Financial reserves policy

MeetÍngs o Board meeting schedule o Archive of Board meeting agendas & minutes for at least the last 6 months

Elected & o Board members (names, contact info, terms of office, compensation, and Appointed Officials biography) o Election procedure and deadlines, o Reimbursement and compensation policy

Administrative o General manager and key staff (names, contact info, compensation, and Officials benefits)

Audits o Current financial audit o Financial audits for the past three years

Contracts o Current requests for proposals and bidding opportunities (more than $25,000 in value) r Instructions on how to submit a bid or proposal o Approved vendor contracts (more than $25,000 in value)

Public Records o Online/downloadable Public Records Act (or FOIA) request form

Revenue Sources r Summary of fees received and summary of revenue sources

Municipal Specifïc o Total number of lobbyists employed and total spent on lobbying o Downloadablepermit applications o Zoningordinances

March 10,2076 Marin County Civil Grand Jury Page22 of 43 2015-16 Marin Web Transparency Report Card APPENDIX E: Web Transparency Checklist for Marin School Districts

Criteria X'eatures

Overview o Mission Statement ("What we do") o Description of services/functions o Boundary of service area

Budget o Budget for current fiscal year, o Budget for the past three years o Financial reserves policy

Meetings o Board meeting schedule r Archive of Board meeting agendas & minutes for at least the last 6 months

Elected Offrcials o Board members (names, contact info, terms of office, compensation, and biography) o Election procedure and deadlines, ¡ Reimbursement and compensation policy

Administrative o General manager and key staff (names, contact info, compensation, and Officials benefits)

Audits o Current financial audit o Financial audits for the previous three years

Contracts r Current requests for proposals and bidding opportunities (more than $25,000 in value) o Instructions on how to submit a bid or proposal o Approved vendor contracts (more than $25,000 in value)

Public Records o Online/downloadable Public Records Act (or FOIA) request form

Revenue Sources o Summary of fees received and summary of revenue sources

Reports For K-I2: ¡ School Accountability Report Card (SARC) o California Assessment of Student Performance and Progress (CAASPP) o The Califomia Healthy Kids Survey (CHKS). For College: o California Community Colleges Student Success Scorecard

March 10,2016 Marin County Civil Grand Jury Page23 of 43 2015-16 Marin Web Transparency Report Card APPENDIX F: Web Transparency Checklist for Marin Special Districts I

Criteria Features

Overview o Mission Statement ("What we do") o Description of services/functions o Boundary of service area

Budget o Budget for current fiscal year, r Budget for the past three years o Financial reserves policy

Meetings o Board meeting schedule o Archive of Board meeting agendas & minutes for at least the last 6 months

Elected Officials o Board members (names, contact info, terms of office, compensation, and biography) o Election procedure and deadlines, o Reimbursement and compensation policy

Administrative o General manager and key staff (names, contact info, compensation, and Offïcials benefits)

Audits o Curent financial audit o Financial audits for the past three years

Contracts o Current requests for proposals and bidding opportunities (more than $25,000 in value) o Instructions on how to submit a bid or proposal o Approved vendor contracts (more than $25,000 in value)

Public Records o Online/downloadable Public Records Act (or FOIA) request form

Revenue Sources o Summary of fees received and summary of revenue sources

District Specific r Authorizing statute/enabling act (Principal Act or Special Act) o Board member ethics training certificates

March 10,2016 Marin County Civil Grand Jury Page24 of 43 2015-16 Marin Web Transparency Report Card APPENDIX G: Web Transparency Checklist for Rail Districts

Criterla Features

Overview o Mission Statement ("What we do") o Description of services/functions r Boundary of service area

Budget r Budget for current fiscal year, o Budget for the past three years ¡ Financial reserves policy

Meetings r Board meeting schedule ¡ Archive of Board meeting agendas & minutes for at least the last 6 months

Elected & o Board members (names, contact info, terms of office, compensation, and Appointed Offïcials hiography) ¡ Election procedure and deadlines, o Reimbursement and compensation policy

Administrative o General manager and key staff (names, contact info, compensation, and Offïcials benefits)

Audits o Current financial audit o Financial audits for the past three years

Public Records o Online/downloadable Public Records Act (or FOIA) request form

Revenue Sources o Summary of fees received and summary of revenue sources

Governing o As established by California State Assembly Document

March 10,2016 Marin County Civil Grand Jury Page25 of 43 2015-16 Marin Web Transparency Report Card APPENDIX H: Web Transparency Checklist for Marin Joint Powers Authority (JPAs)

Criteria X'eatures

Overview o Mission Statement ("What we do") o Description of services/functions o Boundary of service area

Budget o Budget for current fiscal year, o Budget for the past three years o Financial reserves policy

Meetings o Board meeting schedule o Archive of Board meeting agendas & minutes for at least the last 6 months

Elected & ¡ Board members (names, contact info, terms of office, compensation, and Appointed Offïcials biography) o F,lection procedure and deadlines, o Reimbursement and compensation policy

Administrative ¡ General manager and key staff (names, contact info, compensation, and Offïcials benefits)

Audits o Currentfinancial audit o Financial audits for the past three years

Public Records ¡ Online/downloadable Public Records Act (or FOIA) request form

Revenue Sources o Summary of fees received and summary of revenue sources

JPA Agreement r A copy of the Joint Powers Agreement (as filed and adopted by member agencies)

March 10,2016 Marin County Civil Grand Jury Page26 of 43 2015-16 Marin Web Transparency Report Card APPENDIX I: Marin Cities, Towns, and County Web Transparency Scorecards (see Appendix D for details of the Marin Cities, Towns, and County Web Transparency Checklist)

City of Town of Town of City of City of Belvedere Corte Madera Fairfax Larkspur MillValley GRADE: B- GRADE:A+ GRADE: B- GRADE:4. GRADE:4.

Overview a Overview V Overview t Overview V Overview V Budget I Budget t Budget I Budget I Budget t Meetings t Meetings t Meetings t Meetings ç Meetings t Elected Officials I Elected Offìcials W Elected Officials I Elected Officials V Elected Officials V u Administrative e e Administrative e v åT[[[t'"t'"" Officials åî#lii:n"'" Officials åHl:iI'''" Audits V Audits V Audits ! Audits ç Audits t Contracts ¡ Contracts t Contracts I Contracts t Contracts a Public Records V Public Records Y Public Records I Public Records W Public Records V Revenue Revenue , Revenue , Revenue , Revenue ! |;0urces v ¡iources uources ¡i0urces sources Municìpal V Municif'al J Municipal I Municipal , Municipal , upeoÌrc specrlrc SpecÎrc specmc Specrrc

City of Town of Town of City of City of Novato Roes 8an Anselmo San Rafael $ausalito GRADE: B. GRADE: C GRADE: B- GRADE: B GRADE: A+ Overview V Overview I Overview I Overview J Overview t Budget J Budget a Budget A Budget ç Budget t Meetings V Meetings V Meetings V Meetings V Meetings ! Elected Officials I Elected Offìcials V Elected Officials I Elected Officiab I Elected Officials W Administrative - Admin¡strat¡ve e ål[i:lT"''* | Officials I å?#i:y""' v Officials åHi:Ë'''"e v Audits I Audits ! Audits I Audits t Audits t Contracts I Contracts ¡ Contracts a Contras-ts I Contracts J Public Records V Public Records V Public Records Y Public Records V Public Records V Revenue g Revenue J Revenue y Revenue v Revenue I sources ¡i0urces SôUTCES sources sources yJJ¿i,:"' Municipal J Municipal ! Municipal t Municìpal J ' Specfirc Specific Specific specnrc

March 10,2076 Marin County Civil Grand Jury Page27 of43 2015-16 Marin Web Transparencv Repon Card APPENDIX I: Marin Cities, Towns, and County Web Transparency Scorecards (cont'd)

own of County of Tiburon Marin ' GRADE:A- GRADE:C.

Overview a Overview t Budget I Budget ( Meetings I Meetings t Elected Officials V Elected Otficials I Administrative åfli:iy*" Officials l|^ Audits I' Audits J Contracts I Contracts I Public Records 9 Public Records I Revenue , Revenue ùiources uources , Municipal a YJJ:î'',:"' ' Specific

March 10,201,6 Marin County Civil Grand Jury Page2ï of 43 2015-16 Marin Web Transparency Report Card APPENDIX J: Marin School District Web Transparency Scorecards (see Appendix E for details of the Marin School District Web Transparency Checklist)

Bolinas-Slinson Dixie School Kentfield School Laguna Joint Lagunitas School Union District District D¡str¡ct SchoolDistrict D¡str¡ct GRADE: F GRADE: C GRADE:C- GRADE: F GRADE: F Overview I Overview v Overview ç Overview a Overview I Budget I Budget A Budget t Budget ¡ Budget I Meetings I Meelings J Meetings I Meetings ¡ Meetings I Elected Officials I Elected Officiab I Elected Officiab I Elected Officiab I Elected Officials I Administrative I^ Administrative t- Administrative s Administrative I^ #ii:i:""*'* . Officials Officials Officials ' Officials Audits ¡ Audits t Audits Y Audits ¡ Audits ¡ Contracts ¡ Contracts ¡ Contracts ¡ Contrac{s I Contracts I Public Records I Public Records I Public Records I Public Records I Public Records I Revenue Revenue , Revenue ú Revenue ¡ Revenue uources ¡ S0urces S0urces !;0urces üources ¡ Reports ¡ Reports ç Reports Y Reports ¡ Reports I

Larkspur-Corte Lincoln School MillValley School Nicasio School Novato Unified Madera School District District Distr¡ct School District District GRADE: B- GRADE: F GRADE: C GRADE: F GRADE:A- Overview ! Overview I Overview ç Overview I Overview V Budget .t Budget I Budget V Budget I Budget ( Meetings t Meetings ¡ Meetings t Meetings ! Meetings t Elected Officials I Elected Officials I Elected Officiab I Elected Officials I Elected Officiab I Administrative Administrative Administrative Administrative - Officials I^ Officials ||^ Officials ||^ Officials l| åHlli:'''t" t Audits t Audits ¡ Audits V Audits ¡ Audits ! Contracts I Contracts ¡ Contracts A Contracts ¡ Contracts I Public Records Y Public Records I Public Records I Public Records I Public Records V Revenue 9 Revenue ¡ Revenue , Revenue ¡ Revenue g sources ¡iources SOUTGES ¡jources sources Reports J Reports I Reports I Reports I Reports t

March 70,2016 Marin County Civil Grand Jury Page29 of 43 2015'16 Marin Web Transparency Report Card APPENDIX J: Marin School District Web Transparency Scorecards (cont'd)

Reed Union Ross School Ross Valley San Rafael Sausalito Marin SchoolDistrict District SchoolDistrict City Schools City School D¡str¡ct GRADE: F GRADE: D. GRADE: B- GRADE: F GRADE: F Overview t Overview V Overview V Overview ! Overview I Budget I Budget ¡ Budget v Budget I Budget a Meetings v Meetings V Meetings V Meetings V Meetings V Elected Officials I Elected officials I Elected officials I Elected Officials I Elected officials I Administrative Adminislrative Administrative Administrative Otficials I^ Officials t Officials t^ åT'ili:iY''" I Officials t^ Audits ¡ Audits V Audits V Audits I Audits t Contracts I Contracts ¡ Contracts I Contracts ¡ Contracts ¡ Public Records I Public Records I Public Records W Public Records I Public Records I Revenue , s;I:åi" r S:fåi" ¡ liources 53I:åi" ¡ 5:I:#" ¡ Reports a Reports I Reports I Reports I Reports I

Shoreline Unified Tamalpaia Union Union Joint Marin Commu SchoolDistrict High School School District Gollege District District GRADE: F GRADE: D- GRADE: F GRADE: C- Overview t Overview V Overview a Overview V Budget I Budget a Budget ¡ Budget I Meetings Y Meetings V Meetings I Meetings ! Elected Officials I Elected officials I Elected officials I Elected officials I Administrative Administrative å?'ii:iY"''" I Officials I Officials I^ ål#i:i:'"''" r Audits ¡ Audits t Audits ¡ Audits V Contracts ¡ Contracts ¡ Contracts ¡ Contracts V Public Records I Public Records I Public Records I Public Records I Revenue ¡ Revenue v ùiources 33I:ä" I H:#" ¡ !;0urces Reports a Reports t Reports a Reports ¡

March 70,2016 Marin County Civil Grand Jury Page 30 of 43 2015-16 Marin Web Transparency Report Card APPENDIX K: Marin Special District Web Transparency Scorecards (see Appendix F for details of the Marin Special District Web Transparency Checklist)

Almonte Alto BelMarin Keys Bolinas Bolinas Sanitary District Sanitary District CSD Community Public Fire Protection Utility District District GRADE: F GRADE: F GRADE: F GRADE:A+ GRADE: F Overview I Overview I Overview I Overview W Overview t Budget ¡ Budget I Budget ¡ Budget t Budget ¡ Meetings I Meetings I Meetings t Meet¡ngs t Meetings I Elected Otficials I Elected Officials I Elected Officiab I Elected Oflicials V Ëlected Officials I Administrative - Administrative - Administrative ^ Administrative e Administrative - Officials t Officials t Officials t Officials Otricials I Audits ¡ Audits ¡ Audits I Audits ! Audits ¡ Contracts ¡ Contracts ¡ Contracts ¡ Contracts I Contracts ¡ Public Records l Public Records I Public Records I Public Records W Public Records I Revenue ¡ Revenue ¡ Revenue 9 ffJ:.:i" ¡ ùiources ltources siources s:i:åi" ¡ District Specific I D¡strict Specific I District Specific I District Specific V District Specific I

Bolinas Highlands Gorte Madera csA #t csA #6 csA #9 Permanent Road Sanitary District (Loma Verde) (Gallinas Creek) (Northbridge) Division No.2 GRADE: F GRADE: D GRADE: F GRADE: F GRADE: F Overview t Overview 9 Overview ¡ Overview I Overview ¡ Budget t Budget I Budget t Budget t Budget ¡ Meetings ¡ Meetings I Meetings t Meetings ¡ Meetings ¡ Elected Officials I Elected Officials W Elected Officiab I Elected Officiab I Elected Officials I Administrative - Administrative Administrative Administrative b å?'ili:iY"''"" ¡ Officials I Officials - Officials t^ Officials ä Audits t Audits I Audits t Audits ¡ Audits ¡ Contracts I Contracts ¡ Contracts ¡ Contracts ¡ Gontracts ¡ Public Records I Public Records I Public Records I Public Records I Public Records I Revenue Revenue v Revenue Revenue Revenue uources ¡ sources ìtources ¡ l'ources ¡ uources ¡ District Specific I District Specific I District Specific I District Specific I District Specific l}

March 1.0,2016 Marin County Civil Grand Jury Page3l of 43 2015-16 Marin Web Transparency Report Card APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd) csA #13 csA#14 csA#16 csA #17 csA#18 (Lucas Valley) (Homestead Valley) (Greenbrae) (Kentfield) (Las Gallinas) GRADE: F GRADE: F GRADE: F GRADE: F GRADE: F Overview ¡ Overview ¡ Overview I Overview ¡ Overview I Budget ¡ Budget I Budget I Budget ¡ Budget t Meetings ¡ Meetings I Meetings I Meetings ¡ Meetings t Elected officials I Elected Officials I Elected Officials i Elecled Officials I Elected Officials I Administrative Administrative åffii:ii'"''* ¡ âl#i:iï"''* ¡ Officials I âmi:i:',"''* ¡ Officials I^ Audits I Audits ¡ Audits ¡ Audits ¡ Audits I Contracts ¡ Contracts t Contracts t Contrac'ts ¡ Contracts ¡ Public Records I Public Records I Public Records I Public Records I Public Records I ¡ Revenue v 33J:H' ¡ 5;J:#" l'0urces 3;I:åi ¡ ffJ:åi ¡ District Specific I District Specific I District Specific I District Specific I District Specific I

csA#19 csA#20 csA #23 csA#25 csA #27 (San Rafael) (lndlan Valley, (Tena Linda) (Unincorporated (Ross Valley Dominga Canyon) Novato) Paramedic) GRADE: F GRADE: F GRADE: F GRADE: F GRADE: F Overview ¡ Overview I Overview ¡ Overview ¡ Overview ¡ Budget ¡ Budget ¡ Budget ¡ Budgel ¡ Budget ¡ Meetings ¡ Meetings ¡ Meetings ¡ Meetings ¡ Meetings ¡ Elected Officials I Elected Officials I Elected Officials I Elected Officials I Elected Officials I åffii:i:'"''* ¡ åî#i:i:''"''* . å#ä:"*t" ¡ å?#i:i:''"''* ¡ å?#i:i:'*''" r Audits ¡ Audits ¡ Audits ¡ Audits ¡ Audits ¡ Contracts ¡ Contracts ¡ Contracts ¡ Contracts ¡ Contracts ¡ Public Records I Public Records l Public Records I Public Records I Public Records I 33J:åi ¡ ã:I:#' r S:I:åi ¡ S:I:åi ¡ S:I:åi" ¡ District Specific l District Specific I Distr¡ct Specific I District Specific I District Specific I

March 70,2016 Marin County Civil Grand Jury Page 32 of 43 2015-16 Marin Web Transparency Report Card APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd) csA #28 csA #29 csA#31 csA #33 Homestead Valley (West Marin (Paradise Cay) (County F¡re) (Stinson Beach) Sanitary District Paramedic) GRADE: F GRADE: F GRADE: F GRADE: F GRADE: D-

Overview ¡ Overview a Overview I Overview a Overview V Budget ¡ Budget ¡ Budget ¡ Budget ¡ Budget ¡ Meetings ¡ Meetings ¡ Meetings I Meetings ¡ Meetings V Elected Officials I Elected Officials I Elected Officiab ì Elected Officiab I Elected Officiab I Administrative Administrative Administrative - Administrative - åTii:ii*''* ¡ Officials I^ officials -tÚ Officials t Ofücials I Audits ¡ Audits ¡ Audits ¡ Audits ¡ Audits ¡ Contracts ¡ Contracts ¡ Contracts ¡ Contracts I Contracts ¡ Public Records I Public Records I Public Records I Public Records I Public Records I Revenue ¡ Revenue ¡ Revenue ¡ Revenue , fffåi ¡ öources öources :i0urces äources District Specific I District Specific I Diskict Specific I District Specific I District Specific I

lnverness Kentfield Fire Las Gallinas Marin City CSD Public Utility $ubdivision No.2 Protection District Valley Dlstrlct Permanent Road Sanltary Dlstrlct Division GRADE: F GRADE: F GRADE:C- GRADE:4. GRADE: F Overview I Overview ll Overview ç Overview t Overview I Budget ¡ Budget ¡ Budget I Budget J Budget I Meetings ¡ Meetings ¡ Meetings V Meetings V Meetings t Elected Officials I Elected Officials I Elected Officials I Elected Officials V Elected Officials I Administrative Administrative . ¡ ||^ I åT[i:iy"''"' ¡ å?#i:iT'"'*" Officials åfl:i:i:'*'*" ' Officials Audits I Audits ¡ Audits I Audlts t Audits ¡ Contracts ¡ Contracts ¡ Contracts t Contracts J Contracts ¡ Public Records I Public Records I Public Records I Public Records V Public Records I Revenue Revenue Revenue g Revenue Revenue J uources ¡ !iources ¡ sources :'ources 9 l;0urces District Specific I District Specific I District Specific I District Specific I District Specific I

March 10.2016 Marin County Civil Grand Jury Page 33 of 43 2015-16 Marin V/eb Transparency Report Card APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd) Marin County Marin County Marin County Marin County Marin County Fire Department Flood Controland Lighting District Open Space Transit District Water District Conservation District GRADE: F GRADE: F GRADE: F GRADE: F GRADE: B Overview I Overview V Overview ¡ Overview V Overview V Budget ¡ Budget ¡ Budget ¡ Budget ¡ Budget V Meetings ¡ Meet¡ngs ¡ Meetings ¡ Meetings ! Meetings v Elected Otficials I Elected Officials I Elected officials I Elected Officials I Elected Officials I Administrative Administrative Administrative a Otficials || å?#H:'"'"" ¡ å?#i:i:'*''" ¡ Officials ||^ Officials || Audits ¡ Audits ¡ Audits ¡ Audits ¡ Audits v Contracts ¡ Contracts ¡ Contracts ¡ Contracts ¡ Contracts V Public Records I Public Records I Publlc Records I Public Records I Publlc Records W Revenue y 3åJ:åi ¡ s:I:ri ¡ ã:I:åi" ¡ s:Iiåi Ì ìrources District Specific I District Specific I District Specific I District Specific I District Specific V

Marin Healthcare Marin Municipal Marin Resource Marin/Sonoma Marinwood District Water District Conservation Mosquito & Vectol Community Dlstrlct Control Dlstrlct Servlce Dlst¡lct GRADE: D- GRADE: B- GRADE:4. GRADE:A+ GRADE: D. Overview Y Overview v Overview I Overview t Overview I Budget I Budget V Budget I Budget t Budget I Meetings V Meetings V Meetings V Meetings ( Meetings I Elected Officials I Elected Officials I Elected Officials V Elected Officials W Elected Officials I Administrative Administrative Administrative , - Administrative Officials I^ Officials I Officials v ål#i:iT'''* v Officials I Audits ¡ Audits t Audits ( Audits V Audits V Contracts I Contracts I Contracts I Contracts V Contracts ¡ Public Records V Public Records V Public Records I Public Records W Public Records I Revenue , Revenue v Revenue v Revenue J 8:J:åi' ¡ uources uources sources öources District Specific I District Specific Y District Specific I District Specific W District Specific I

March 70,2016 Marin County Civil Grand Jury Page34 of 43 2015-16 Marin Web Transparency Report Card APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd) Monte Cristo Mt. View Ave- Muir Beach Murray Park North Marin Permanent Road Lagunitas Gommunity Sewer Water District Division Permanent Road Service District Maintenance Division Division GRADE: F GRADE: F GRADE: F GRADE: F GRADE: B Overview ¡ Overview ¡ Overview t Overview ¡ Overview J Budget ¡ Budget ¡ Budget t Budget ¡ Budget I Meetings ¡ Meetings I Meetings V Meet¡ngs I Meetings t Elected officials I Elected Officials I Elected Officials I Elected Officials I Elected Officials I Administative Administrative Administrative 3 ålii:i:''"''* r Officials -Õ Officials t^ Officials ã âHi:i:'*''" ' Audits ¡ Audits ¡ Audits ¡ Audits ¡ Audits J Contracts ¡ Contracts Ì Contracts ¡ Contracts I Contracts I Public Records I Public Records I Public Records I Public Records I Pubtlc Records I Revenue ¡ Revenue J 33I:åi" ¡ !;0urces 5ï:åi" I s;J:åi ¡ uources District Specific I District Specific I District Specific I District Specific I District Specific V

Novato - Novato Fire Novato Paradise Estate Richardson Bay Kendon Lane Protectlon Dlstrlct Sanltary Dlstrlct Fermanent Road Sanlbry Dlstrlct lmprovement Dlvlsion GRADE: F GRADE:A+ GFTADE:A+ GRADE: F GRADE: F Overview ¡ Overview V Overview t Overview ¡ Overview ç Budget ¡ Budget ç Budget t Budget I Budget I Meet¡ngs ¡ Meetings t Meetings 9 Meetings ¡ Meetings a Elected Officials ll Elected Officials V Elected Officials V Elected Ofliciab I Elected Officials I ¡ Administrative ò Administrative - #[i:ii'"''* å?ili:iT,"''* ' å?#i:i:'"''" ' officials 't officials 't Audits ¡ Audits t Audits t Audits ¡ Audits ¡ Contracts I Contracts J Contracts ( Contracts ¡ Contracts ¡ Public Records I Public Records V Public Records V Public Records I Public Records I Revenue ! Revenue , Revenue ¡ Revenue ¡ s;I:åi" ¡ ¡j0urces ìj0urces uources üources District Specific I District Specific Y District Specific V District Specific I District Specific I

March lO,20L6 Marin County Civil Grand Jury Page 35 of43 2015-16 Marin V/eb Card APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd) Ross Valley Rush Creek San Quentin San Rafael Sausalito - Sanitary District Lighting and Village Sewer Sanitation District Marin City Landscaping Maintenance Sanitary District Division GRADE:C- GRADE: F GRADE: F GRADE: D GRADE:4. Overview t Overview ¡ Overview I Overview I Overview V Budget t Budget ¡ Budget ¡ Budget t Budget V Meetings I Meetings ¡ Meetings ¡ Meetings ( Meetings t Elected Officials I Elected Officials I Elected Officials I Elected Officials I Elected Officials I Administrative - Administrative Administrative Officials l| åî#i:i:''"* ¡ Officials l^ Offlcials t^ åÍ#i:ii''" v Audits V Audits ¡ Audits ¡ Audits ! Audits J Contracts t Contracts ¡ Contracts ¡ Contracts I Contracts V Public Records w Public Records I Public Records I Public Records I Public Records V Revenue , Revenue J Revenue V Revenue V tiources H:åi" ¡ :iources S0urces öources D¡strict Specific i District Specific I District Specific I District Specific I District Specific W

Sleepy Hollow Southern Marin Stinson Beach Stinson Beach Strawberry Fire Protection Fim Protection Gounty Water Firc Protection Recreation Dist¡icl District District District District GRADE: D GRADE: B GRADE: F GRADE: F GRADE: D. Overview J Overview I Overview t Overview a Overview I Budget ¡ Budget I Budget I Budget I Budget ¡ Meetings I Meetings J Meetings ( Meetings ¡ Meetings t Elected Officials I Elected Officials V Elected Officials I Elected Officials'l Elected Officials I Administrative Administrative Administrative åffii:ii'''* ¡ Officials I^ Officials ||^ ål#i:i:',"''" ¡ Officials I^ Audits t Audits ! Audits I Audits ¡ Audits ¡ Contracts ¡ Contracts V Contracts I Contracts ¡ Contracts V Public Records I Public Records W Public Records I Public Records I Public Records V Revenue J Revenue g Revenue I sources öources sources H:åi ¡ s;I:åi" ¡ District Specific I District Specific w District Specific I District Specific l District Specific I

March 70,2016 Marin County Civil Grand Jury Page36 of 43 2015-16 Marin Web Transparency Report Card APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd) Tamalpais Tiburon Tiburon Tomales Village Community Fire Protection Sanitary District Community Services District District #5 Services District GRADE:A- GRADE: D. GRADE: D GRADE: D Overview J Overview ! Overview t Overview V Budget V Budget a Budget I Budget I Meetings I Meetings I Meetings t Meetings t Elected Officials I Elecled Officiab I Elected Officials I Elected Otficids I Administrative G Adminislrative Administrative ål[i:i:""''"" t Officials - Officials I^ Officials I^ Audits V Audits J Audits t Audits t Contracts I Contracts ¡ Contracts ¡ Contracts ¡ Public Records V Public Records I Public Records I Public Records I Revenue v Revenue J Revenue , Revenue , $ources sources sources uources District Specific V District Specific I District Specific I District Specific I

March 10,2016 Marin County Civil Grand Jury Page37 of43 (see Appendix G for details of the Marin Rail District Web Transparency Checklist)

Sonoma-Marin Area RailTransit GRADE:C. Overview I Budget I Meetings t Elected Officials I ål[i:iT''"" . Audits t Contracts t Public Records I Revenue ùi0urces , Governing Docs V

March 10,2016 Marin County Civil Grand Jury Page 38 of43 2015-16 Marin Weþ fl4tlpargqgy 39p!4 C_4!q APPENDIX M: Marin Joint Powers Authority Web Transparency Scorecards (see Appendix H for details of the Joint Powers Authority Web Transparency Checklist)

Belvedere-Tibu Belvedere-Tiburon CentralMarin Central Marin Fairfax Financing Joint Recreation Library Agency Police Authority Sanitation Agency Authority ittee GRADE: F GRADE: B. GRADE:C. GRADE: B GRADE: F

Overview ç Overview V Overview w Overview V Overview a Budget ¡ Budget W Budget I Budget I Budget ¡ Meetings t Meetings I Meetings t Meetings ! Meetings ¡ Elected Officials I Elected Officials I Elected Officials I Elected Officiab I Elected Officials I Administrative Administrative e Administrative ^ åffii:ii,,''* . ål#i:i:''''* | Officials I Officials Ofücials I Audits ¡ Audits V Audits I Audits ç Audits ¡ Contracts ¡ Contracts ¡ Contracts ¡ Contrac{s ç Contracts I Public Records I Public Records V Public Records V Public Records I Public Records I Revenue v Revenue , Revenue v Revenue ¡ 33i:.:i" I sources öources 50urces ljources JPA Agreement I JPAAgreement V JPA Agreement W JPA Agreement t JPA Agreement ¡

Firehouse Gateway Gateway Larkspur Marina Marin Glean Community Park lmprovement Refinancing Financlng Energy Agency Authorlty Authorlty Authorlty GRADE: F GRADE: B- GRADE: B- GRADE: F GRADE: C. Overview ¡ Overview t Overview I Overview ¡ Overview V Budget I Budget f Budget J Budget ¡ Budget t Meetings ¡ Meetings ! Meetings V Meetings ¡ Meetings t Elected Otficials I Elected Officials V Elected Officials V Elected Officiab I Etected Ofäcials I Administrative - Administrative Administrative r Administrative ) ålii:ii'''* ¡ Officials lr Officials I^ Officials - Ofücials I Audits ¡ Audits I Audits ç Audits ¡ Audits ç Contracts I Contracts I Contracts V Contracts ¡ Gontracts I Public Records I Public Records W Public Records V Public Records I Public Records I Revenue I Revenue ( Revenue g Revenue J ¡iources sources $ources s;Jäi ¡ uources JPA Agreement I JPA Agreement I JPAAgreement I JPA Agreement I JPAAgreement Y

March 1.0,2016 Marin County Civil Grand Jury Page 39 of 43 2015-16 Marin Web Transparency Report Card APPENDIX M: Marin Joint Powers Authority Web Transparency Scorecards (cont'd) Marin County Marin County Marin County Marin Gounty Marin Emergency Gapital Hazardous and Maior Crimes Task Open Space Radio Authority lmprovements Solid Waste Joint Force Financing Financing Powers Authority Authority Authority GRADE: F GRADE: B- GRADE: F GRADE: F GRADE: B Overview ¡ Overview V Overview V Overview ¡ Overview V Budget I Budget t Budget I Budget ¡ Budget t Meetings ¡ Meelings v Meetings ¡ Meetings t Meetings v Elected Officials I Elected Officials I Elected Officials I Elected Officials I Elected Officials I Administrative ålii:ii'"''"" ¡ Officials I^ å?#i:i:n"'" ¡ ål#i:i:''"* ¡ ål#i:i:'''"" Audits ¡ Audits ! Audits ¡ Audits ¡ Audits V' Contracts ¡ Contracts ¡ Contracts ¡ Contracts ¡ Contracts ¡ Public Records I Public Records w Public Records I Public Records I Public Records V Revenue J Revenue , 33J:åi r sources ã:I:åi ¡ ãåIiåi" ¡ tiources JPA Agreement I JPAAgreement V JPAAgreement I JPA Agreement I JPA Agreement V

Marin General Marin Municipal Marin Pupil Marin Schools Services Authority Water District Transportation lnsurance eteç(,¡f tf rlufÙGaf t[,ns Finanelng Agency Authority Agency Corporation GRADE: D GRADE: F GRADE: F GRADE: C- GRADE: B- Overview I Overview ¡ Overview ¡ Overview V Overview t Budget V Budget I Budget ¡ Budget ¡ Budgel t Meetings v Meetings ¡ Meetings ¡ Meetings V Meetings I Elected Officials I Elected Officials I Elected Officials I Elected Officials I Elected Officials I Administrative Administrative Administrative Officials |l åÎ'[i:lT*''" ¡ å?#i:i:'"''" ¡ Officials I Officials I Audits t Audits ¡ Audits ¡ Audits v Audits t Contracts ¡ Contracts I Contracts ¡ Contracts I Contracts I Public Records I Public Records I Public Records I Public Records I Public Records w Revenue g Revenue y 33i:.ä" Ì 53nå* r 3:I:åi" ¡ :i0urces ìi0urces JPAAgreement W JPA Agreement I JPAAgreement I JPA Agreement Y JPA Agreement W

March 10,201.6 Marin County Civil Grand Jury Page 40 of 43 2015-16 Marin Web Transparency Report Card APPENDIX M: Marin Joint Powers Authority Web Transparency Scorecards (cont'd) Marinet MillValley Northern CA Novato Public Richardson Bay Consortium Joint Financing Comm. Colleges F¡nance Authority RegionalAgency Powers Authority Authority Self lnsurance Authority GRADE: F GRADE: D GRADE: F GRADE: F GRADE: F Overview J Overview ¡ Overview ¡ Overview ç Overview V Budget ¡ Budget t Budget ¡ Budget ¡ Budget ¡ Meetings v Meetings ¡ Meetings ¡ Meetings ¡ Meetings t Elected Officials I Elected Officials I Elected Offìcials I Elected Officials I Elected Officiab I Administrative : Administrative ¡ Administrative . åTii:li'"''* ¡ ål#i:i:'''*" ¡ Officials - Officials rl Officials I Audits ¡ Audits I Audits ¡ Audits ¡ Audits ¡ Contracts ¡ Contracts ¡ Contracts ¡ Contrac{s ¡ Contracts ¡ Public Records I Public Records V Public Records I Public Records I Public Records I Revenue ¡ r Revenue ¡ Revenue ¡ Revenue ¡ uources ffä" ìiources Èiources öources JPA Agreement I JPA Agreemenl V JPAAgreement I JPAAgreement I JPAAgreement I

Ross Valley Fire Ross Valley San RafaelJoint Sewerage Agency Southern Marin Department Pararnedie Powers Financing of Southern Marin Ernergency Authority Authority lf,edicah Paramedic Systêm GRADE:C- GRADE: B GRADE: F GRADE: C GRADE: B Overview V Overview J Overview ¡ Overview ! Overview I Budget I Budget I Budget ¡ Budget t Budget v Meetings J Meetings t Meetings ¡ Meetings ( Meetings I Elected Officials I Elected Officials i Elected Officials I Elected Officiab I Elected Officials I Administrative ^ Administrative r ål[i:iT'"''* v ål#i:i:''''* v åffii:i:'*'"" ¡ Officials I Officials Audits J Audits t Audits ¡ Audits I Audits t Contracts ¡ Contracts I Contracts ¡ Contracts a Contracts ¡ Public Records I Public Records Y Public Records I Public Records V Public Records V Revenue , Revenue , Revenue , Revenue 9 ¡i0urces :'0urces s:I:åi" ¡ sources !'0urces JPA Agreement I JPAAgreement V JPAAgreement I JPAAgreement W JPA Agreement V

March 10,2016 Marin County Civil Grand Jury Page 4l of 43 2015-16 Marin Web Card APPENDIX N: Website Creation Software Tools

While the Grand Jury did not conduct a comprehensive evaluation of website creation software tools (and do not endorse any particular tool) we wanted to highlight the range of tools currently available to local agencies.

At the low-end of the cost spectrum there are a number of free tools to create a website (e.g., Weeblv.com or Wordpress.com). These tools can create a basic functional website with little effort. However, using these tools to create "professional looking" results requires additional graphical and technical skills.

Digital Deployment's Streamline (Gel$Eggmline.com) website creation software is designed specifically for California's special districts. Special District Leadership Foundation's web transparency checklist is integrated into the software, making it easy for the user to ensure their agency follows best practices. A district can create a (or migrate an existing) website in a matter of hours. The resulting website's appearance is Americans with Disabilities Act (ADA) compliant2s and it is a responsive design adapting to the website visitor's device (e.9., a smartphone, a tablet, a laptop, etc.). Current annual pricing for Streamline ranges from $600-$6,000 including unlimited technical support, based on the agency's annual budget and California Special District Association (CSDA) membership status. While the transparency dashboard is designed for special districts, Streamline could be used by other types of local agencies.

CivicPlus vicPlus.com offers website creation software for municipalities. Currently used by over 2000 agencies throughout the United States, the software promotes ease of use by making an agency's information accessible within two clicks. CivicPlus has over 25 modules that efficiently support an agency's functions, including, Community Connection, Bid Postings, and Citizen Request TrackerrM. CivicPlus' strength is working with agency departments to create a consistent, attractive, and efficient visitor experience. Like Streamline's software, the resulting website is both ADA-compliant and has a responsive design. Pricing for CivicPlus varies based on the number of modules needed, agency size, and scope of work needed, with a one-time upfront payment, and recurring annual pricing ranging from

$ 1 ,000-$ I 00,000.

At the upper-end of the cost spectrum are customized solutions. Creating a modern website that meets government regulations is a specialized skill that requires either hiring a consultant or using an in-house IT department. Since IT departments are often busy with a myriad of technical challenges, and consultant fees can be high, it is not unusual for an agency's website content to be out-of-date.

'8 Whil" federal government organizations must follow web accessibility guidelines under Section 508 of the Workforce Rehabilitation Act of 1913, there is not yet an ADA-compliant requirement for local agency websites.

March 10,201,6 Marin County Civil Grand Jury Page 42 of 43 2075-76 Marin Web Transparency Report Card GLOSSARY

r Assessment District: A method for financing public improvements. r County Service Area: As defined by California Government Code ç25210, allows for residents and property owners in unincorporated areas to finance and provide needed public facilities and services. ¡ Dependent Special District: A special district governed by an existing legislative body (e.9., a city council or board of supervisors). r Independent Special District: A special district governed by an independent board of directors (either elected or appointed by another legislative body). r Joint Powers Agreement: As defined by California Government Code $6503, a legal description of the purpose of the Joint Powers Authority, the power to be exercised, and the method and manner by which it will be accomplished. r Joint Powers Authority: As defined by California Government Code $6500-6537, two or more public authorities that create a new legal entity to jointly work on a common problem (e.g., financing or regional wastewater treatment). r JPA: see Joint Powers Authority. Alternately known as a Joint Powers Agency. r Local Agency: California Government Code ç6252 defines a local agency as including "...a countyi city, whether general law or chartered; city and countyi school district; municipal corpora.tion; d.i.strict; political. su.bd.ivision.; or any board., comm.ission or agencl thereof..." r Municipality: A city or town government. r Principal Act: A generic state law that applies statewide to all special districts of specific type. r Rail District: A special district that provides rail service. r School District: As defined by the United State Census Bureau, "a geographic entity within which state, county, local fficials, the Bureau of Indian Afføirs, or the U.S. Department of Defense provide public educational services for the area's residents" ¡ Special Act: A law specific to the unique needs of an area. r Special District: As defined by California Government Code $56036, a separate local government with its own governing body that delivers public services to a particular area (e.g., fire protection or sewer maintenance). Special districts can either be independent or dependent. r Transparency: As defined by OpenGovData.org, data that is: complete, primary, timely, accessible, machine processable, non-discriminatory, non-proprietary, and license-free. r Web Transparency: The presentation of transparency information on an agency's website.

March 10.2016 Marin County Civil Grand Jury Page 43 of 43