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Kerala Kerakarshaka Sahakarana Federation Limited

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Kerala Kerakarshaka Sahakarana Federation Limited KERALA KERAKARSHAKA SAHAKARANA FEDERATION LIMITED. KERA TOWER, Vellayambalam,Vikas Bhavan.P.O. Thiruvananthapuram - 695 033. ( Telephone Nos. 0471 - 2320504/2326209/ 2321046 Fax : 0471 -2326298 ) Ref. No. KFD/PPM/VI/2015 DATE 18.03.2015 TENDER FORM NO. NOT TRANSFERABLE. INVITATION OF TENDER AND INSTRUCTION TO TENDERERS FOR THE SUPPLY OF CARRY BAGS FOR 1Ltr.POUCHES. ( THIS TENDER CONTAINS 11 PAGES ) To. ............................................. ............................................. ............................................. ............................................. Dear Sir (s), We, Kerala Kerakarshaka Sahakarana Federation Ltd; ( KERAFED) intend to purchase the item(s) given in the attached Annexure - I, as per description and specifications noted therein. GENERAL TERMS AND CONDITIONS :- 1. Due date and time :- The sealed Tender Form addressed to the Managing Director, KERAFED, KERA TOWER, Water Works Compound, Vellayambalam , Thiruvananthapuram - 695033 will be received up to 3.00P.M on 10.04.15 and the Tenders will be opened on the same day at 3.30 P.M in the presence of the Tenderers or their authorised representatives, who produce proper authorisation letter. 2. Total quantity required ( Approx. ) The required quantity, Technical specification, Mode of packing, Terms of Delivery etc. are given in Annexure - 1 of this Tender document. The rate and other charges should be quoted in Schedule -1 of this Annexure - I. 3.0 Earnest Money Deposit and Tender fee :- 3.1 The tender must be accompanied by the Earnest Money Deposit of Rs.3,000./-and Tender fee of Rs.700/- Plus 5% VAT in the form of Demand Draft issued by any Nationalised bank/ Co-operative bank/ Scheduled Bank in favor of the Managing Director, Kerala Kerakarshaka Sahakarana Federation Ltd; Thiruvananthapuram and should be payable at Thiruvananthapuram. Cont'd....2. -2- Tenders not accompanied by the Earnest Money Deposit will be rejected. 3.2 The Earnest Money Deposit shall be liable for forfeiture, if the Tenderers after submitting the Tender, resiles from his offer or modifies the terms and conditions thereof in any manner. In the case of successful tenderer(s) the Earnest Money Deposit shall be retained and treated as part of the Security Deposit. ( The Earnest Money Deposit shall be liable for forfeiture in the event of not furnishing full details called for in the tender ). 4.0 Security Deposit :- An amount equivalent to Five percent of the purchase value of every purchase is deducted and retained as Security deposit along with the EMD amount converted as Security deposit The security Deposit will be refunded after satisfactory performance of the contract. No interest is payable by KERAFED for this Security deposit/ EMD and this amount is forfeiture in case of breach of contract. NO EXEMPTION WILL BE GIVEN TO ANY CATEGORY OF TENDERERS FROM FURNISHING EARNEST MONEY DEPOSIT AND SECURITY DEPOSIT. 5.0 Signing of Tender :- 5.1 Person or Persons signing the tender shall state in what capacity he is or they are signing the tender ie. whether (a) Proprietor of a Firm (b) Secretary/Manager/Director etc. of a Limited Company (c) Managing Partner/ Partner of a Partnership Firm (d) Others. 5.2 In the case of PROPRIETARY CONCERN a certificate from a “Notary Public” should be attached with the tender to the effect that the signature is of the proprietor of the firm. 5.3 In the case of the LIMITED COMPANY the names of the Directors shall be mentioned and it shall be certified that the person signing the tender is empowered to do so on behalf of the company. A copy of the memorandum and articles of Association of the Company shall be attached to the tender. 5.4 In the case of a PARTNERSHIP firm, the name of all partners should be disclosed and the tender shall be signed by all partners or their duly constituted attorney having Cont'd....3. - 3 - authority to bind all the partners in all matters pertaining to the contract. The original deed with an attested copy of the Partnership Deed should be furnished along with the tender. 5.5 In the case of the HINDU UNDIVIDED FAMILY, the names of the family members should be disclosed and the Kartha who bind the firm should sign the form and indicate his status below his signature. 5.6 The person signing the tender form or any documents forming part of the tender on behalf of others or on behalf of a Firm should produce a POWER OF ATTORNEY duly executed in his favor stating that he has the authority to bind such other persons or the firm, as the case may be , in all matters pertaining to the contract. If the person signing the tender fails to produce the said POWER OF ATTORNEY, his tender shall be liable for summarily rejection without prejudice to the other rights of KERAFED under the law. The POWER OF ATTORNEY should be signed by all the partners in the case of Partnership firms by the Proprietor in the case of the Proprietary concern and by the person who by his signature can bind the Company in the case of Limited concern. In the case of a Hindu Undivided family, the POWER OF ATTORNEY should be signed by the “Kartha’ who by his Signature can bind the firm. 6. Submission of Technical Details :- The tender should be accompanied by the Literatures, Catalogues etc. containing detailed Specifications of the Items as specified in the Annexure-1. 7. Rate :- The rates should be quoted in the Schedule-1of Annexure I attached. The rate should be inclusive of Basic price, Tooling charges if any, Packing charges, Loading and freight up to destination, Insurance, Incidental expense and cost of all accessories as per our specifications specified in the Annexure etc. complete for delivery at Kerafed Oil Complex, Puthiyakavu, K.S.Puram P.O., Karunagappally, Kollam district and Kerafed coconut Complex,Naduvannur, Kerala . KVAT and CST percentage if any should be shown separately. 8. Packing :- Packing shall be as specified in Annexure I. 9.0 Inspection :- 9.1 The consignment on delivery at the destination specified will be inspected by the representatives of KERAFED. If the quality does not confirm to the specifications stipulated, KERAFED reserves the right to reject part/full consignment and the seller shall be deemed to have wrongfully neglected to deliver the goods according to the Cont'd....4. - 4 - contract. if necessary, KERAFED is at liberty to get the samples of the consignment analysed in any recognised laboratory in case of dispute in quality on visual inspection. 9.2 Similarly the tender’s production/ infrastructure facilities also will be inspected if required , by KERAFED before awarding the work. If the facilities/ capabilities of the tenderer are found to be unsatisfactory as per the assessment of Kerafed, the work may not be awarded. 10. Payment :- 90 % payment of the invoice value will be made from Head Office on receipt / submission of the bill in triplicate ( one copy to the consignee and two copies including the original to Kerafed Head Office, Thiruvananthapuram for releasing payment and claiming monthly VAT credit ) and the Good receipt and acceptance report from plant. Balance 10 % will be paid within 25 days against the final satisfactory report received from plant or against Bank Guarantee of equal amount at any time. Payment will be made in the form of crossed cheque , Demand Draft or by RTGS at the cost of the supplier. 11. Delivery Schedule :- The delivery should start only after getting final acceptance letter from Kerafed. The sample confirming to our specification , design etc. should be submitted for approval within seven days of receipt of our acceptance letter. The delivery should commence within seven days from the date of issue of Purchase order or within such earlier or extended date as may be decided by KERAFED and communicated in the acceptance letter. KERAFED is at liberty to place a bulk order and prescribe staggered delivery schedules. 12. Quantity :- KERAFED reserves the right to increase or decrease the quantity indicated in the Annexure by 25 %. 13. Acceptance of Tender :- The successful tender(s) will be advised of the acceptance of his tender by Email or by a formal acceptance letter. By issue of the Email or by a formal acceptance letter, a binding contract will come into force and the supplier has to act immediately for execution of the contract. Acceptance of the tender by the Managing Director or an officer authorised by him shall constitute an agreement between the tenderer and Kerafed in Rs100/- stamp paper. The Managing Director, KERAFED reserves the right to accept or reject any tender in full or in part, without assigning any reason thereof. The rates once offered will be valid for 6 months from the date of acceptance and can be extended further with the same terms and conditions if both parties are Cont'd....5 - 5 - agreeable. KERAFED is free to place orders to one or more successful tenderers on same terms and conditions. 14. Disputes and Jurisdiction :- All disputes relating to this Purchase contract between the seller and the buyer shall be subject to and be referred to the Court of competent jurisdiction constituted within the limits of City of Thiruvananthapuram or appropriate appellate authorities at Trivandrum only and as per the Kerala Co- operative Society Act and the jurisdiction of all other court will be excluded to deal with all or any such matters. 15. Parties to the Contract :- The parties to the contract are-the Seller/Supplier/Contractor and the KERAFED represented by the Managing Director and/ or any other person(s) authorised and acting on his behalf. The person on behalf of any other person of the Firm shall be deemed to warrant that he had authority to bind any other person or the firm, as the case may be in such matters pertaining to the contract.
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