SINDH CAPACITY DEVELOPMENT PROJECT FINAL REPORT
August 6, 2015 to August 5, 2019
CONTRACT AWARD NO: AID-391-C-15-00010
(DELETE THIS BLANK PAGE AFTER CREATING PDF. IT’S HERE TO MAKE FACING PAGES AND LEFT/RIGHT PAGE NUMBERS SEQUENCE CORRECTLY IN WORD. BE CAREFUL TO NOT DELETE THIS SECTION BREAK EITHER, UNTIL AFTER YOU HAVE GENERATED A FINAL PDF. IT WILL THROW OFF THE LEFT/RIGHT PAGE LAYOUT.) ACRONYM ADS Automated Directives System GoS Government of Sindh
ALP Alternative Learning Pathways ICT Information and Communication Technology AKUIED Agha Khan University Institute of Education and Development IA Independent Auditor
AMEP Activity Monitoring and Evaluation IE Independent Expert Plan IP Implementing Partner AOR Agreement Officer’s Representative IR Intermediate Result
ASER Annual Status of Education IRD International Relief & Report Development
BRAC Bangladesh Rural Advancement LOP Life of Project Committee M&E Monitoring and Evaluation BDO Binder Dijker Otte MSI Management Systems BOC Bureau of Curriculum (now called International, Inc. DCAR) MSF Mission Strategic Framework CPA Certified Public Accountant NFE Non Formal Education COR Contracting Officer’s Representative PC-1 Planning Commission Form 1
DCAR Directorate of Curriculum & PC-1I Planning Commission Form 1I Research PC-1II Planning Commission Form 1II DEO District Education Officer PC-1V Planning Commission Form 1V DMO District Monitoring Officer PC-V Planning Commission Form V EEF Education Endowment Fund PD-PMIU Program Director - Program EGRA Early Grade Reading Assessment Management and Implementation EGMA Early Grade Math Assessment Unit
EMIS Education Management PDR Planning Development & Information System Research
FABS, CGA Financial Accounting & Budgeting PFMRAF Public Financial Management Risk System, Controller General of Assessment Framework Accounts of Pakistan. PITBs Punjab Information Technology G2G Government to Government Board
GIS Geographic Information System PITE Provincial Institute of Teacher Education
1 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 PMIU Program Management and S&GAD Services General Admin Implementation Unit Department of GoS
PMU Performance Management Unit SLA Sindhi Language Authority PKR Pakistani Rupee SPDC Social Policy and Development PSC Project Steering Committee Centre
PDWP Provincial Development Working SPRA Sindh Procurement Regulatory Party Authority
PwC PricewaterhouseCoopers SRP Sindh Reading Program
R&D Research and Development STEDA Sindh Teachers Education Development Authority SEMIS Sindh Education Management Information System TA Technical Assistance
SBEP Sindh Basic Education Program TNA Training Needs Assessment
SCDP Sindh Capacity Development TTI Teacher Training Institute Project UNICEF United Nations International SELD School Education and Literacy Department Children's Fund
SMC School Management Committee USAID United States Agency for International Development SCMP Sindh Community Mobilization Program USG United States Government
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 2 CONTRACT AWARD NO: AID-391-C-15-00010
TABLE OF CONTENTS
EXECUTIVE SUMMARY 3 SINDH BASIC EDUCATION PROGRAM-SBEP 7 SINDH CAPACITY DEVELOPMENT PROJECT-SCDP 7 PROJECT ACHIEVEMENTS AND ACTIVITIES 11 COMPONENT 1 11 COMPONENT 2 22 COMPONENT 3 27 COMPONENT 4 33 OPERATIONS 50 SUSTAINABILITY AND WAYFORWARD 52 SUCCESS STORIES 56
PICTURE GALLERY 65
1 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010
EXECUTIVE SUMMARY This is the final project completion report of Sindh Capacity Development Project (SCDP), a USAID Four-year project that supported the sustainability of the Sindh Basic Education Program (SBEP). SBEP is an integrated program between USAID and Government of Sindh, Pakistan to achieve, “increased and sustained student enrollment in primary, middle and secondary schools” in seven districts of upper Sindh. Under SBEP, SCDP was a critical component which corresponded to component 5 and 6 of SBEP. SCDP supported sustainability of SBEP through strong governance, improved public accountability, system strengthening and institutional building of PMIU and SE&LD GoS.
This report documents consolidated progress of all the four components of SCDP for the project duration from August 6, 2015 to August 5, 2019. It also includes a sustainability plan, briefly reflects on the challenges and concludes with recommendations for sustainability of reforms and improving learning outcomes as a way-forward.
At the outset, SCDP initiated introductory coordination initiative to take onboard School Education and Literacy Department (SE&LD) GoS, Program Management and Implementation of Unit (PMIU), SBEP Partners, i-e Sindh Reading Program, Sindh Community Mobilization Program and Halcrow. These key stakeholders were oriented on the scope work of SCDP and its objectives, after which work on all components was initiated in August 2015.
Under Component 1, during life of the project, SCDP achieved all 10 deliverables under this component. In the first year of the project, SCDP laid-down foundational structures for supporting PMIU’s financial systems and internal controls, including assistance in staff rationalization analysis of PMIU resulting in suggested revisions in organogram. Based on this exercise, priority hiring needs were identified and taken up with Secretary SE&LD. PwC was engaged by USAID to carry out review of Public Financial Management Risk Assessment Framework (PFMRAF) of PMIU. To address the findings of PFMRAF, SCDP assisted in developing Charters of Internal Audit and Audit Committee, and the Internal Audit Manual. During 2017-18 project implementation witnessed substantial increase in pace of work with respect to system strengthening activities of PMIU. SCDP developed Human Resources, Procurement, Financial Management and Monitoring and Evaluation manuals. This was followed by training of PMIU staff on these manuals and its implementation for enhancing system effectiveness and efficiency of relevant functions of PMIU.
For reinforcing significance of policies and procedures, SCDP organized and conducted a refresher training of PMIU staff on these manuals from July 10-11, 2019. Application of manuals have substantially enhanced PMIU’s effectiveness in managing essential organizational functions. SCDP assisted PMIU’s Internal Audit Function in finalizing Internal Audit Report, provided support in conduct of External Financial Evaluation of PMIU, which was conducted by BDO Ebrahim & Co. The report was shared with PMIU and USAID. SCDP trained three officials from Finance and Internal Audit functions on QuickBooks Accounting Software to enhance efficiency in managing accounts. SCDP provided significant technical assistance and support to PMIU for obtaining access to SAP from FABS, CGA, as a result, SAP installation and connectivity was established at PMIU.
SCDP arranged training of concerned staff members of PMIU on SAP. Further, the orientation on effective use of SAP at PMIU was imparted by FABS, CGA, and a refresher training was also arranged. SAPs application at PMIU would facilitate management of financial transaction, decision making, reporting and evaluation of financial performance. Further, SCDP reviewed bank reconciliation process of PMIU and shared recommendations for improving the process of bank reconciliation coupled with its implementation status. During the project life, SCDP extended substantial support in preparation and
3 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 revision of PC-1, P-III and developed guiding documents for PMIU to prepare PC-IV & PC-V. SCDP supported PMIU in establishing effectiveness of Internal Audit function by developing foundation documents, and assisted PMIU in conducting IA for the first quarter. Later, IA function got disrupted owing to resignations / departure of internal audit staff and not holding of audit committee meetings. SCDP has continued to highlight the need to fill the vacancies in internal audit function and making the audit committee effective, at the highest levels, through written communications as well as raising this matter in relevant meetings for the last two years, including in SCDP final event and last meeting held with the Secretary SE&LD on July 29, 2019.
Under Component 2, all 10 deliverable were completed successfully. SBEP M&E Plan was finalized with the support of MSI and input from all SBEP component partners in the first year. SCDP formed SBEP M&E Focal Group comprising M&E focal persons of SBEP implementing partners to ensure effective implementation of SBEP M&E plan and effective monitoring of the project. During Life of the project this group served as a technical support group for SBEP. During life of the project, SCDP submitted (10) SBEP quarterly monitoring, (03) consolidated annual monitoring reports, besides uploading progress data on USAID Pak-Info web-portal as per quarterly deadlines. SCDP provided assistance to PMIU in review of 43 SBEP monthly Reports, 10 SBEP Quarterly Progress Reports and 3 SBEP Annual Progress Reports. SCDP, in consultation with SBEP partners developed M&E dissemination strategy for dissemination of M&E products. M&E dissemination strategy assisted PMIU during life of the project in terms of sharing program knowledge, research and updates to relevant audience in a timely manner. Also, Gender Analysis of G2G components was carried out and report was submitted to USAID and SELD. With regard to SMC e-monitoring trainings, SCDP conducted 11 rounds of SMC E-monitoring trainings across SBEP targeted districts and successfully trained 241 SMC members, out of which 51 were female participants. SCDP also conducted refresher training of SMC E-monitors. Furthermore, SCDP has developed M&E strategic plan coupled with implementation framework for strengthening and enhancing institutional capacity of DG M&E SE&LD for improving quality education services delivery. SCDP developed online web-portal of SBEP M&E database to support real-time decision making. Web- link of SBEP M&E database was also established on the official website of SE&LD, as part of SCDP mandate of system strengthening and capacity building of PMIU to implement SBEP M&E plan. SCDP methodically assessed PMIU M&E capacities, conducted four annual ratings. This process enabled PMIU M&E to improve systems, skills and process for sustainability.
Under Component-3, all 5 deliverable were completed. SCDP completed two research studies 1) Early Grade Reading (EGR) Innovations for Quality Education - prospects for scaling up. 2) Public Private Partnership for Better Service Delivery in Government Schools of Sindh. The results of these studies were disseminated in two seminars held on July 14, 2018 and March 14, 2019 respectively in Karachi. SCDP developed a research dissemination strategy to share knowledge and lessons learned with relevant stakeholders. In research capacity development program, 12 week training program for the nominated personnel of DCAR, PITE, STBB, STEDA and Directorate of Teachers Training Institute was conducted in which 27 SELD relevant staff were trained. SCDP kick-started the process of firming up the EMO Policy Recommendations through SE&LD officials on research and advocacy. SCDP conducted three consultative sessions to deliberate on the research findings with SE&LD officials, EMOs and education experts. As a result of series of consultative workshops, Recommendations on EMO Policy Reforms paper was finalized. The report was submitted in the month of July, 2019 to SE&LD and USAID. Further, as part of SCDP’s support for enhancing PMIU’s communication capacities of PMIU, an integrated SBEP Communication Strategy was prepared through a rigorous and consultative process by all partners and SE&LD, in order to enhance program visibility, showcase program successes and achievements as well as to improve public perception of GoS/SE&LD. SCDP provided significant
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 4 CONTRACT AWARD NO: AID-391-C-15-00010 support to PMIU with regard to communications and outreach, developed ICT, SCDP and SBEP video documentaries, newsletters, handled SBEP social media platforms and revamped SBEP website during life of the project.
Under Component-4, all 16 deliverables were completed. For institutional strengthening of PPP Node, SCDP initiated intervention with PPP Node. Through capacity gap analysis SCDP identified five critical areas of institutionalization and governance, human resources, monitoring and evaluation, visibility, budgets and provided recommendations for improving institutional capacity. SCDP provided substantial support to PPP Node by developing budget summary and budgets and succeeding budget revisions for the Node. Subsequent approval of allocations laid out foundation of institutionalization and operationalization of PPP Node. SCDP developed a PPP Guidance Toolkit which further improved the solicitation and procurement process of PPPs in education. SE&LD has used the PPP Guidance and Toolkit in other sub-sectors, for instance for outsourcing teacher training institutions. This toolkit can also be used by different departments of GoS for understanding the PPP framework of the Province. Substantial support was provided to Node with regard to human resources, developed TORs for all approved and significantly contributed in development recruitment rules. Developed website and MIS for PPP Node which was launched on 17th December, 2018 by the Secretary SE&LD. Further, SCDP assessed PPP Node through annul rating mechanism and provided assistance for institutional strengthening in view of rating results during project duration. SCDP in collaboration with NFE Directorate, JICA, UNICE, SBEP partners including development partners, developed Sindh NFE Policy along with Implementation Framework. These policy documents were approved by SE&LD and launched correspondingly. In addition, SCDP conducted a research study on NFE Best Practices and PPP Best Practices, and copies of these studies were provided to USAID and SELD.
SCDP also arranged, organized and successfully conducted ICT trainings covering 800 government teachers, out of which 336 (42%) were females, 4,031 in-school students, out of which 1,979 (49%) comprised of girls and 4,305 out of school children, out which 2,869 (67%) were girls. Overall, 1000 adults and adolescent girls were part such ICT trainings. The beneficiaries of this program were selected and trained from SBEP targeted districts over the duration of this project.
SCDP conducted project send-off meetings with PMIU, PPP Node, NFE Directorate and GD M&E SE&DL to formally hand over SCDP products to concerned departments in which key messages for sustainability of reforms were also highlighted. Further, a closing event was organized by SCDP on July 23, 2019 in which key achievements of the project, completed deliverables of all the four components, key learnings, takeaways and recommendations were highlighted. While addressing closing ceremony, Mr. Qazi Shahid Parvez (Secretary Education) lauded the efforts of SCDP for providing extensive assistance to SE&LD. The monitoring and oversight of PMIU over construction and program activities received significant boast with SCDP’s close working relationship with PMIU’s team. Mr. Qazi termed NFE Policy 2017 as a breakthrough event that set the platform for further reforms in NFE. The current provincial budget has an allocation of PKR 600 million at non-salary side of the budget. This amount will be used for PPPs in NFE, he added.
In his remarks on the occasion, Mr. Michael H. Hryshchyshyn (Director for Sindh and Balochistan, USAID/Pakistan) said that SCDP component of SBEP has closely worked with SE&LD and its sub- institutions. SCDP has provided critical support services to SBEP PMIU, Directorate of NFE, and Directorate of M&E and to other stakeholders. He termed PPPs as an innovative achievement of SE&LD. USAID SCDP provided support to PPP Node and SCDP’s publication “PPP Guide and Toolkit” is now
5 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 being used in other sectors as well. Similarly, Directorate of M&E has performed exceptionally well in addressing the attendance and management issues at school level. SCDP’s Strategic Plan for the Directorate will help to get focus towards overall performance of the sector including student achievement. SCDP has developed a pool of skilled professionals with expertise in education, such team is an asset and may be engaged by SELD for PMIU, PPP Node or other areas for supporting the cause of education, he recommended.
The ‘Sustainability and Way-Forward’ chapter of this report presents sustainability plan including way forward as key recommendations for SE&LD. SCDP recommends strengthening of Internal Audit and making the internal Audit Committee functional to ensure effective internal control system for sustainability of PMIU. SCDP also recommends expeditious implementation of NFE Policy, strengthening of PPP Node in terms of staffing and resources, ensure early implementation of M&E Strategic plan for systematically tracking education outcomes for improved accountability. SCDP also strongly recommends replication of SBEP ICT model in public schools across Sindh through a well thought out strategy aimed at covering 10,000 teachers and 100,000 children (50% in school and 50% out of school children) initially spanning over a period of three years.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 6 CONTRACT AWARD NO: AID-391-C-15-00010 1. INTRODUCTION Sindh Basic Education Program (SBEP) is an integrated program between USAID and Government of Sindh, Pakistan to achieve, “increased and sustained student enrollment in primary, middle and secondary schools” in seven districts of Sindh (Sukkur, Larkana, Khairpur, Kashmore, Dadu, Qambar Shahdadkot and Jacobabad) and five towns in Karachi (Lyari, Kemari, Orangi, Bin Qasim and Gadap).
Under SBEP, SCDP was a USAID Four-year project that supported the sustainability of the Sindh Basic Education Program (SBEP). This was done by ensuring stronger governance and improved public accountability in the education sector through systems building and institutional strengthening of Program Management and Implementation Unit (PMIU) and School Education and Literacy Department (SE&LD). The work extended to all 7 SBEP targeted districts of Sindh. It was awarded to Deloitte Yousuf Adil Chartered Accountants (Deloitte) by USAID and commenced in August 2015.
SCDP aimed to:
Improve efficiency and effectiveness of the (PMIU) to manage and implement SBEP in an effective and transparent manner;
Strengthen the effectiveness and impact of SBEP through the implementation of the monitoring and evaluation (M&E) plan and further disseminate knowledge to guide the education sector’s M&E programs and practices in Sindh;
Facilitate the systematic generation of knowledge on education challenges and innovative interventions and strategies to inform decision-makers for the improvement of education policies and programs in general and SBEP in particular;
Strengthen capacities, systems and policies of the School Education Department (SED) to improve the education services in conjunction with the education reforms in Sindh.
Strategically the SCDP focused on four concurrent work streams:
Capacity Building at individual, institutional and systems level; Systems strengthening through improved monitoring and evaluation and accountability Policy Reforms through evidence based research and Communicating Change through timely advocacy, key messages and program visibility
43 deliverables were assigned to SCDP, which were divided into four major components. During the course of project, SCDP achieved all 43 assigned deliverables and marked it completion successfully.
7 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 1.1 SBEP INDICATORS FOR SCDP There are 10 indicators assigned by SBEP M&E plan to monitor the progress of SCDP. Progress against these indicators are given below:
PROGRESS DURING PROGRE S. LOP SS INDICAT PROGRE N TARGE AUGUST OCTOBER OCTOBER OCTOB TILL OR SS % O. T 6, 2015 – 1, 2016 – 1, 2017 – ER 1, AUGUST SEPTEMB SEPTEMB SEPTEMB 2018 – 5, 2019 ER 30, ER 30, ER 30, AUGUS 2016 2017 2018 T 5, 2019 1 Sub-Obj- 800 122 222 164 292 800 100% 2.2-a Number of teachers having completed training in ICTs 2 Sub-Obj- 4,000 630 1,154 1,012 1235 4,031 100% 2.2-b Number of in school students having completed training in ICTs 3 Sub-Obj- 4,000 598 1,108 419 2,180 4,305 100% 2.2-c Number of out of school adolescents and adults having completed training in ICTs 4 Sub-Obj- 240 - - 241 - 241 100% 3.1-d Number of SMC members trained in monitoring and reporting 5 Obj-4-a 4 - 1 1 2 4 100% Rating of PMIU capacity to implement the SBEP M&E Plan.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 8 CONTRACT AWARD NO: AID-391-C-15-00010 PROGRESS DURING PROGRE S. LOP SS INDICAT PROGRE N TARGE AUGUST OCTOBER OCTOBER OCTOB TILL OR SS % O. T 6, 2015 – 1, 2016 – 1, 2017 – ER 1, AUGUST SEPTEMB SEPTEMB SEPTEMB 2018 – 5, 2019 ER 30, ER 30, ER 30, AUGUS 2016 2017 2018 T 5, 2019 6 Obj-4-b 1 - - 1 - 1 100% Number of policies, laws, regulations or guidelines developed or modified to improve education quality, management or planning (MSF 4.2.1-b F 3.2.1-38) 7 Obj-4-c 142 34 82 36 5 157 100% Number of administrato rs and officials trained with USG support (MSF 4.3.2a; F 3.2.1-3) 8 Sub-Obj- 4 - 1 1 2 4 100% 4.1-b Rating of the PPP Node of the ELD1 to effectively carry out its mandate 9 Sub-Obj- 2 1 1 2 100% 4.2-a Number of research papers disseminated
1 Name of ELD (Education Literacy Department) has been changed to SELD (School Education and Literacy Department)
9 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 1.2 OVERVIEW OF THE PROGRESS AGAINST PAK INFO INDICATORS The following are the Pak Info Indicators with Life of Project targets and progress.
PROGRES PROGRES PROGRES PROGRE S S S SS PROGRE S. LOP AUGUST OCTOBER OCTOBER OCTOBE SS PROGRE INDICATO N TARGE 6, 2015 – 1, 2016 – 1, 2017 – R 1, 2018 TILL SS RS SEPTEMB SEPTEMB SEPTEMB – AUGUST % O. T ER 30, ER 30, ER 30, AUGUST 5, 2019 2016 2017 2018 5, 2019 1 Sub-Obj--b Number of Adolescent Girls (10-19 years) Let Girls Learn completed training in ICTs (Note: 1,000 261 485 216 129 1,091 100% this indicator is a subset of Sub-Obj-2.2.c above and its figures are included in the indicator referred to)
2 Obj-4-c Number of administrator s and officials 142 34 82 36 5 157 100% trained with USG support (MSF 4.3.2a; F 3.2.1-3)
3 Obj-4-b Number of policies, laws, regulations or guidelines developed or modified to 1 - - 1 - 1 100% improve education quality, management or planning (MSF 4.2.1-b F 3.2.1-38)
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 10 CONTRACT AWARD NO: AID-391-C-15-00010 1.3 BREAKUP OF NUMBER OF ADMINISTRATORS TRAINED
DELIVERABLE LOP 4.3.2A. NUMBER OF ADMINISTRATORS AND OFFICIALS ACHIEVEMEN REFERENCE SCDP TARGE SUCCESSFULLY TRAINED WITH USG SUPPORT (F 3.2.1-3) T T
1-a-4 Functionaries at PMIU/ELD2 trained to use SAP for project management and accounting under PIFRA framework. 9 9
1-c-2 15 staff members of PMIU inclusive of its regional office trained and observed to be performing their duties efficiently. 15 15
1-c-3 40 respective staff members of PMIU and officials of the GoS oriented on the effective use of the manuals. 47 52
2-b-2 20 staff members of the M&E Directorate and PMIU trained to enhance their knowledge & skills of M&E and best practices in education. 22 22
4-a-3 10 staff members involved in PPP with PPP Unit/Node at ELD, RSU and the Finance Department trained in several aspects of PPP policy/regulatory 10 10 framework and projects
4-d-2 Tier-1: Minimum of nine high-level provincial officials trained at a US-based university. 6 6
4-d-3 Tier-2: Minimum of ten managers and technical staff of ELD participated in a regional study tour to enhance their understanding of best practices in 18 18 education
4-d-4 Tier-3: Minimum of 25 district level education managers from the target districts/towns 25 25 trained and/or sent to the inter-provincial exposure
Total 152 157
Table 1 Summary of number of SELD officials and administrators trained by SCDP.
*The above table presents function wise training provided to the administrators and officials. It may also be noted that in some occasions GoS nominated officers for more than one training.
2 ELD (Education Literacy Department) has been changed to SELD (School Education and Literacy Department)
11 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 2. PROGRAM ACTIVITIES SCDP was comprised of four components. Under component 1, 12 deliverables were targeted as per contract. SCDP achieved all 12 targeted deliverables during the course of the project. The summary of deliverables and achievements is tabulated below.
Improve efficiency and effectiveness of the Program Management and Component 1 Implementation Unit (PMIU)
TOTAL NUMBER OF DELIVERABLES 12
PROGRESS STATUS Completed 12
DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY
1-a-1Based on Number of Capacity Building Plan Completed capacity-need Developed Achieved. assessment exercise, a [Target=1] customized capacity-building plan for the PMIU developed.
1-a-2Financial Number of PFMRAF findings Completed bookkeeping in related to financial management Achieved*. accordance with resolved. accounting standards accepted [Target = 5 relevant findings in to the GoS PFMRAF related to financial maintained at the management re-solved] PMIU regularly under PIFRA framework.
1-a-3Assist PMIU Number of PFMRAF findings Achieved**. Completed in the establishment other than financial management and implementation and M&E resolved. of internal financial controls to ensure transparency. [Target = 15 relevant findings in PFMRAF related to areas other than financial management and M&E resolved]
1-a-4 Number of administrators and Achieved. Completed Functionaries at officials trained with USG PMIU/ELD trained support to use SAP for project [Target=6] management and SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 12 CONTRACT AWARD NO: AID-391-C-15-00010 DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY accounting under PIFRA framework.
1-b-1Assistance Number of PC-1/ Sub-PC-1 pre- Completed provided to the pared. Achieved. PMIU for the revision and preparation of SBEP’s PC-1 and/or sub-PC-1s under the guidance of the PD-PMIU.
1-b-2Assistance Guidance documents for Completed provided in a timely Achieved. preparing PC-3, PC-4 and PC-5 manner to the prepared. PMIU in the preparation of reports for PC-3, PC-4, and PC-5. 1-b-3Annual Number of Annual Financial Achieved. Completed Financial Evaluation Evaluation conducted conducted at the PMIU and On demand (01) recommendations submitted for further action. 1-b-4Annual Number of annual Financial, Risk Achieved. Completed Financial Reports, Mitigation, Tax and Accounts Risk Mitigation reports prepared and submitted Reports, Accounts, and Tax Reports with regard to the PMIU reports prepared and submitted to USAID, as per set guidelines and frequency. 1-c-1Four Number of Manuals prepared Achieved. Completed customized manuals and translated on HR, Procurements, [Target=4 manuals] Finance & M&E that comply with the rules and regulations of the GoS & SPPRA are available and disseminated in English, Urdu and Sindhi and observed to be used by the PMIU. 1-c-2A minimum of Refer indicator-4. Achieved. Completed 15 staff members of 13 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY
PMIU inclusive of its regional office trained and observed to be performing their duties efficiently. 1-c-3Minimum of Refer indicator-4. Achieved. Completed 40 respective staff members of PMIU and officials of the GoS oriented on the effective use of the manuals. 1-c-4Staff Number of Staff Rationalization Achieved. Completed rationalization Analyses conducted analysis conducted, JDs of staff updated, [Target=1] and temporary staff support provided to PMIU, as needed. * The Risk Mitigation Plan developed and shared by USAID was agreed to be used to remediate findings related to Financial Management under Public Financial Management Risk Assessment Framework.
**The Risk Mitigation Plan developed and shared by USAID was agreed to be used to remediate findings other than Financial Management under Public Financial Management Risk Assessment Framework.
MAJOR HIGHLIGHTS OF THE ACTIVITIES
SCDP team initially planned to conduct a capacity building needs assessment based on a ground up approach in the early stages of the contract. Subsequently, the strategy was aligned with USAID’s instructions to allow for the Public Financial Management Risk Assessment Framework (PFMRAF) stage 2 assessment to be completed by PwC to be used by SCDP to execute component 1.
Component 1 activities were resumed after completion of PFMRAF activity and work was initiated by front-loading support to PMIU’s internal audit function followed by preparation of the Capacity Building Plan. The plan was based on our review of the PFMRAF report, related filled questionnaires and Accounts General of Pakistan (AGP) reports presented for our review followed by discussions with relevant staff members to understand their functions and capacity needs.
Deliverable 1-a-1 CAPACITY BUILDING PLAN AND ITS APPROVAL
Based on PFMRAF findings, SCDP developed a Capacity Building Plan for PMIU in order to address institutional capacity gaps pertaining fiduciary control environment, human resources, procurement, financial management and monitoring and evaluation. The Capacity Building Plan was first submitted to PMIU and USAID in March 2017 and later approved by the PSC in 17th session of the PSC on September 26, 2017.
IMPLEMENATION OF CAPACITY BUILDING PLAN AND PFMRAF REPORT
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 14 CONTRACT AWARD NO: AID-391-C-15-00010 In addition to the contractual requirement, SCDP also provided substantial support to PMIU with regard to implementation of Capacity Building Plan. At the request of PD-PMIU, SCDP developed a document consisting of the status of recommendations suggested in the Capacity Building Plan and PFMRAF reports. Subsequent follow-ups were made in 2018-2019 by SCDP in which implementation status of the Capacity Building Plan was also shared with PMIU. Such, regular reviews led to resolution of PFMRAF findings during life of the project.
Deliverable 1-a-2 UNPACKING OF DELIVERABLES
SCDP prepared an unpacking document (approved by PD-PMIU) shared with USAID on October 2, 2017 to explain the modalities to achieve certain deliverables and to outline the assistance required by PMIU. It was agreed that under this deliverable, findings of PFMRAF report related to financial management will be resolved (findings pertaining to non-financial management under PFMRAF are covered under deliverable 1.a.3).
The work plan 2017-18 and two additional documents were shared with PMIU in January 2018 comprising the current status and action plan pertaining to implementation of the recommendations (regularly shared with PD PMIU). SCDP also extended temporary staff support to PMIU in September 2016 to strengthen its financial management. A review of PMIU bank reconciliation process was also carried out by SCDP detailed below:
REVIEW OF BANK RECONCILIATION PROCESS
Finance Staff at PMIU are required to prepare and submit monthly SBEP bank reconciliation statements to USAID along with the summary of Receipts and Payments pertaining to the G2G component. Initially SCDP supported PMIU in preparation of the bank reconciliation statements in March 2017. On January 10, 2019, it was agreed with PD-PMIU that SCDP will provide support in reviewing the Bank Reconciliation process at PMIU. On February 5, 2019, SCDP shared a Bank reconciliation Process Improvement Report with PMIU. The implementation status of SCDP recommendations pertaining to PMIU bank reconciliation process was also reported and shared with PMIU (on April 23, 2019 and May 21, 2019).
Deliverable 1-a-3
SUPPORT TO PMIU INTERNAL AUDIT FUCTION The Risk Mitigation Plan developed and shared by USAID was agreed to be used to remediate findings other than Financial Management under PFRMRAF (detailed under “Unpacking of Deliverables” section 1-a-2 above).
SCDP was engaged in providing assistance in establishment of internal financial controls at PMIU to ensure transparency of operations and processes. Ongoing support was provided to PMIU regularly as detailed below:
Development of foundation and execution documents for Internal Audit Department, Execution of fieldwork of audit activities, Preparation of Internal Audit Report,
15 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 Capacity development of Internal Audit staff of PMIU, Hiring process of internal audit staff Technical support for reconstitution of Audit Committee. The above activities enabled PMIU to conduct the internal audit activity independently and effectively.
HIRING PROCESS OF INTERNAL AUDIT STAFF: SCDP provided technical support in developing a scoring matrix for evaluation of the applicants against the job criteria (Education, Experience and Interview) designed by PMIU. Technical assistance was provided to PD PMIU during the interview process (in March, 2019) for vacant Internal Audit positions in addition to preparation of the interview question bank.
The required positions under Audit department remained vacant for nearly two years and SCDP has been continuously advising PMIU and SELD to expedite the hiring process. Although Assistant Internal Auditor has been hired, the key position of Internal Auditor is still vacant. In a meeting held (on March 12, 2019) PMLS-PMIU informed Manager, BOS (SCDP) that PMIU is planning to hold 2nd round of interviews for the position of Internal Auditor which will be re-advertised.
AUDIT COMMITTEE AND RECONSITITUATION As per the Notification SO(C-IV) SGA & CD/ 4-39 / 10 (dated April 13, 2017), the audit committee was notified by the Chief Secretary Sindh on April 13, 2017. The committee was composed of the following:
Additional Secretary, Finance Department, Additional Secretary, School Education Department, Additional Secretary or Equivalent, Planning and Development Department, Chief Program Manager, Reform Support Unit. SCDP requested acting Internal Auditor (Program Manager LRCM) at PMIU to call the meeting of Audit Committee for the presentation of the internal Audit Report for July-September 2017-18 quarter. After consultation with COR, USAID, a letter was sent to Secretary, SE&LD (dated December 26, 2018) requesting him to take urgent steps to reconstitute the internal Audit Committee. SCDP also met with Program Manager LRCM (on March 12, 2019) wherein it was agreed that PD-PMIU would follow-up with audit committee members, however audit committee has not yet been reconstituted.
INTERNAL AUDIT FUNCTION In order to strengthen PMIUs Internal Audit department, SCDP assisted PMIU in developing key foundation documents of Internal Audit function i.e. Audit Committee Charter, Internal Audit Department Charter, Internal Audit Manual, Statement of Ethics and Business Practice and Risk Based Internal Audit Plan. These documents were approved by PSC in its 15th PSC meeting held on September 26, 2017.
SCDP supported Internal Audit function of PMIU in conducting Internal Audit for the July to September 2017 quarter. The draft findings were shared with PD PMIU in September 2017 for management comments; however, comments have not been finalized on the Internal Audit findings till date despite repeated follow-ups made by SCDP. Internal audit for the next quarter was suspended due to resignation of both Internal Audit staff of PMIU. SCDP regularly requested PMIU to expedite the
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 16 CONTRACT AWARD NO: AID-391-C-15-00010 process of induction of internal audit staff, held meetings with PD PMIU and offered to provide assistance in the recruitment process as well (detailed in the sections above).
After consultation with USAID, the Internal Audit matter was also included in the agenda of PSC meeting (held on May 25, 2019), to ensure appropriate remedial action. SCDP also highlighted this matter to Secretary SE&LD in its letter dated June 17, 2019 and in the meeting with him on July 17, 2017.
It was agreed with the Secretary that a Summary to the Chief Minister will be moved to obtain approval of the Chief Minister for outsourcing the internal audit of PMIU, owing to delay in filling the internal audit posts. Accordingly, a draft of such summary has been provided to Secretary SE&LD on July 31, 2019 by SCDP.
Deliverable 1-a-4
SAP ACCESS AND TRAININGS In 2017-18, SCDP and PMIU initiated correspondence with DG FABS for getting approval with respect to installation of SAP software at PMIU to enhance financial management system of the organization. After repeated follow up efforts, DG FABS shared requirements with Manager IT PMIU for installation of the software. In continuation of the activity, reminders were sent to Finance Department by PMIU and SCDP for expediting the processes of SAP installation and trainings. PD and Accounts Officer PMIU visited DG Finance (FABS, CGA) to settle the modalities for SAP connectivity and training.
There was significant delay in SAP installation owing to inability of PMIU to make the payments on timely basis. SCDP arranged SAP training for 9 officials of PMIU in July 2018. The training was provided under PIFRA framework applicable to Government of Sindh.
SAP CONNECTIVITY AND ORIENTATION On May 02, 2018, a meeting was held between PMIU representatives and FABS in which timelines of SAP connectivity were decided. However, the orientation was delayed due to issues around completeness of pre-requisite data and reporting requirements which were subsequently shared by PMIU after SCDP provided technical assistance in coordinating the activity with FABS focal person and relevant PMIU officers.
SAP connectivity was provided by FABS to PMIU in April, 2019. Training of PMIU Officers to effectively use SAP was arranged by SCDP through FABS officials in June, 2019. On request of PMIU, SCDP also provided SAP refresher training to PMIU staff on July 8, 2019.
Deliverable 1-b-1
REVISION OF PLANNING COMMISSION 1 (PC-1) PC-I is the basic document in which all project schemes are required to be consolidated. The Original PC-1 was submitted in 2012. Due to the changes in scope and timeline of the project, PC-1 document had to be updated by PMIU. SCDP in collaboration with PMIU carried out the activities detailed below:
17 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 At the request of PD PMIU, SCDP provided assistance by developing a document (shared on December 18, 2018) which demonstrated the comparative analysis of PC-1 against Revised PC-1 document (such a document was also prepared in May 2019 at the request of the then PD to prepare for presentation of revised PC-1 document at the meeting held with Secretary Planning & Development (P&D) Board (on July 2, 2019). SCDP team collaborated with PMIU to prepare annexures related to phasing of capital cost and Spent and Unspent USD/PKR data and validation of SEMIS data received from Reform Support Unit under FY 2016-17 Report included in the revised PC-1 document.
SCDP provided technical assistance to PMIU during the meeting with Secretary, P&D Board held in July, 2019 wherein it was agreed that the Revised PC-1 would be included in the agenda for the next Provincial Development Working Party (PDWP) meeting and that PMIU would submit responses to all previous queries raised. PMIU has prepared responses to queries of PDWP after regular follow-ups were made by SCDP.
Deliverable 1-b-2
ASSISTANCE IN PREPARATION OF PC-III, PC-IV AND PC-V REPORTS PC-III document is designed to furnish information on progress of on-going projects on a quarterly basis. The purpose of the document is to illustrate the financial and completion progress of the schemes, including bottlenecks experienced during the execution of the project. PC-3(A) and PC-3(B) forms are prepared to document the status of milestones and progress annually and monthly, respectively. PC-IV is required to be submitted at the time when the project is adjudged to be complete, while the PC-V form (indicating Projects operational results) is to be furnished by July 31, 2019 for each of the 5 years after completion of Project. SCDP has provided assistance in preparation of such forms, when required.
At the request of PMIU M&E team, SCDP supported the preparation of the monthly progress reports for each package (related to school-wise construction) in PC III (B) format in addition to our continual support in preparation of SBEP monthly and quarterly progress reports and monthly bulletin. Specifically, SCDP compiled the data for PC-III (A) for 15 Packages. SCDP provided assistance in preparation of the PC-III (A) form as well which included detailed guidelines on how to complete the PC-III (A) and same was done for PC-III (B).
Subsequently, updated versions of PC- IV and PC-V were prepared and shared with PD-PMIU in the reporting year 2017-18. The acknowledgement of PMIU marked the completion of this deliverable during the quarter of Jan-Mar 2018. These documents would become due for submission periodically upon closure of PMIU. Deliverable 1-b-3
ANNUAL FINANCIAL EVALUATION SCDP initiated the financial evaluation of the government’s cost share for SBEP (10 million USD) in accordance with USAID request made on April 11, 2017. The activity was conducted with the mutual understanding between SCDP and USAID that:
This would be an 'external' evaluation to be conducted by an external CPA firm based on scope of work (SOW) approved by USAID. SCDP/Deloitte should hire one of the OIG approved firms to conduct this evaluation.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 18 CONTRACT AWARD NO: AID-391-C-15-00010 This evaluation is not an 'Audit' as audits have different compliance requirements. The approved scope of the financial evaluation on June 13, 2017 was executed by SCDP by selecting BDO Ebrahim & Co to conduct the evaluation. Fieldwork for the first Annual Financial Evaluation of PMIU was undertaken and the draft report was shared in the first week of January, 2018. USAID suggestions were also incorporated by the evaluator. The report was submitted to PMIU for management comments, which were finalized and incorporated. The final report was submitted to PMIU in October, 2018.
Deliverable 1-b-4 ANNUAL FINANCIAL, RISK MITIGATION, ACCOUNTS AND TAX REPORTS Program Director PMIU intimated SCDP that no requirement to submit of annual financial reports, risk mitigation reports, accounts and tax reports has been placed by USAID. SCDP was advised that the only PMIU submissions required, include monthly expenditure statements and reconciliation of foreign currency account for which PMIU personnel did not request SCDP assistance.
Subsequently, the matter was discussed with USAID on October 2, 2017 to highlight that SCDP will be able to offer support under this deliverable, if and when required by PMIU/USAID.
19 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010
Deliverable 1-c-1 MANUALS FOR PMIU
One of the key findings of PFMRAF and a milestone of the deliverable was achieved in the 17th Program Steering Committee (PSC) held on September 26th, 2017 i-e drafting and approval of four revised manuals on Human Resource Management, Monitoring & Evaluation, Procurement and Financial Management. As a result of substantial consultative process, involving all relevant staff members from PMIU, SCDP developed manuals for institutional system strengthening and enhancement of management efficiency and effectiveness. These manuals were approved by the PSC (held on September 26, 2017). Initially, the manuals were developed in English and subsequently translated into Urdu and Sindhi. Drafts of translated version of manuals were submitted to the Sindhi Language Authority (SLA) and National Language Authority (NLA) for language authentication. After certification of SLA (April, 3 2018) and NLA, Sindhi and Urdu version of the manuals were submitted to PMIU on June, 30 2018.
PMIU requested resolution of certain comments to improve the manuals shared by SCDP, after which SCDP updated the manuals. The revised manuals were acknowledged and accepted by PD-PMIU on March 19, 2019. It was agreed that the revised manuals may be translated by PMIU, if required. The revised manuals were also approved in 20th PSC meeting held on May 25, 2019.
Deliverable 1-c-2 TRAINING TO PMIU STAFF
During 2016-17, following an analysis of training needs, training was provided to three officials from Finance and Internal Audit functions at PMIU in “QuickBooks Accounting Software and Implementation Challenges at PMIU”. This training enabled PMIU staff to perform their duties effectively and efficiently. In an effort to enhance PMIU staff capacities, a comprehensive Training Plan with recommended trainings for remaining PMIU staff was developed & shared with PMIU for their input in the quarter of Jan-Mar 2018. The training plan was approved by PD-PMIU on March 05, 2018. A total 15 members were trained in different functions.
TRAINING ON TAXATION MATTERS (LAWS, PROCEDURES AND IMPLICATIONS) PMIU requested SCDP for training on taxation matters at PMIU for their officers. On January 10, 2019 a meeting was held between SCDP and PMIU in which key areas to be included in the training were discussed. SCDP delivered the training (on July 19, 2019) after undergoing a competitive procurement process for selection of trainer. The training was imparted to 8 PMIU Officers (nominated by PMIU-HR) who shared positive feedback about the training.
PD PMIU highly acknowledged the training and SCDP’s support in strengthening its systems and enhancing efficiency of PMIU’s institutional functions.
Deliverable 1-c-3 TRAINING ON MANUALS
A focused two day training workshop for 55 government officials from PMIU and SE&LD on the four manuals was conducted on September 27-28, 2017. This marked the achievement of another deliverable. A refresher training on manuals was also provided on July 10 and 11, 2019 for existing and newly hired staff at PMIU. The Certificate distribution ceremony of the refresher training on manuals
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 20 CONTRACT AWARD NO: AID-391-C-15-00010 was graced by the presence of Chairman PMC, PD PMIU and CoR, USAID. PD PMIU, in his closing remarks, acknowledged the capacity building opportunities provided by SCDP USAID to PMIU.
Deliverable 1-c-4
STAFF RATIONALIZATION ANALYSIS (SRA) The SRA involved a comprehensive exercise focusing on PMIU staffing requirements and PFMRAF report recommendations. SCDP recommendations made after completion of the SRA were finalized in collaboration with PMIU Senior Leadership. Priority hiring needs were identified and recommendations for priority hiring were taken up with Secretary SE&LD. SCDP suggested that recommended positions be revised in the organogram in view of the vacant positions and burgeoning workload.
In addition to the above, PMIU requested a survey for Salaries on projects identified by PMIU, which was conducted by SCDP and submitted to PMIU on March 13, 2019.
21 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 Under component 2 of SCDP, 10 deliverables were set as per contract. SCDP marked completion of all targeted deliverables during the course of project the project. The summary of deliverables and achievements is reflected in table below.
Component 2 Strengthen the effectiveness and impact of SBEP through the implementation of the M&E plan
TOTAL NUMBER OF DELIVERABLES 10
PROGRESS STATUS Completed 10
DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY
2-a-1M&E Plan of SBEP’s Rating of PMIU capacity to Achieved. Completed implemented and resulted in fine- implement the SBEP M&E Plan tuning of SBEP to reach desired outcomes most efficiently and [Target=4] effectively.
2-a-2Quarterly Monitoring Report Number of Monitoring Reports Achieved. Completed and Consolidated Annual prepared and submitted Monitoring Report prepared and submitted to PMIU and USAID, as [Target =12 Quarterly, 3 per set guidelines. annually]
2-a-3Substantial inputs and support Number of Progress Reports Achieved. Completed provided to PMIU for the prepared and submitted preparation of overall Quarterly and Annual Progress Reports as well as [Target =10 Quarterly, 3 Pak-Info reporting for SBEP in annually] timely manner.
2-a-4Technical reports and third- Number of Technical Report Achieved. Completed party validation reports prepared and Third-Party Validation and submitted to USAID, as and Reports prepared and when required. submitted [Target=1] 2-a-5Minimum of 240 SMC Number of SMC members Achieved. Completed members from 120 school sites trained in monitoring and oriented and involved in monitoring reporting and reporting. [Target=240]
2-a-6M&E dissemination strategy Number of M&E Dissemination Achieved. Completed developed and implemented. Strategy prepared and implemented
[Target=1]
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 22 CONTRACT AWARD NO: AID-391-C-15-00010 DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY
2-b-1Support provided to the PMIU Achieved. Completed for the establishment, maintenance and functioning of an M&E system; including M&E databases.
2-b-2Minimum of 20 relevant staff Refer indicator-4. Achieved Completed members of the M&E Directorate and PMIU trained to enhance their knowledge & skills of M&E and best practices in education.
2-b-3Support provided to M&E Number of Strategic Plan and Achieved. Completed Directorate to develop Strategic its implementation strategy plan along with the implementation develop. strategy. [Target=1]
2-b-4Support provided to PMIU in Number of Recommendations Achieved. Completed the update of the SBEP’s web portal provided to update SBEP web and M&E Directorate to enhance its portal capacities including the establishment of close linkage with [Target=TBD] the implementation of the SBEP’s M&E Plan.
MAJOR HIGHLIGHTS OF THE ACTIVITIES Deliverable 2-a-1.
PMIU M&E RATING As part of SCDP mandate of system strengthening, capacity building of PMIU M&E to implement SBEP M&E plan, SCDP developed a new rating mechanism to rate PMIU on its capacity to independently implement SBEP M&E plan. This initiative was aimed at assessing and building institution capacity of PMIU in undertaking M&E tasks. Ratings results provided an opportunity to assess performance of PMIU M&E with respect to their capacity to implement SBEP M&E Plan. For this purpose, SCDP developed a comprehensive rating tool containing sixteen performance variables allied with a marking rubric. Rating assessment tool was finalized after inputs and feedback from PMIU. SCDP rated PMIU in two specific areas: Organizational capacity of M&E section (HR, Equipment, Systems and Manuals) and M&E Specific expertise. As means to encourage PMIU to adopt this performance assessment method for continuous improvements, PMIU management i-e PD PMIU, Deputy PD PMIU also rated its organization using the same tool. Four annual ratings were carried out during the project (see chart below), and the final rating of PMIU was assessed 3.3 out of 5. The rating report was shared with PD PMIU and USAID on June 29, 2019.
23 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 Summary of PMIU M&E Rating Assessment Results
4 4 3.3 3
2015-16 2016-17 2017-18 2018-19
Figure 1 Summary of Results of Four Annual Ratings of PMIU M&E Department.
Deliverable 2-a-2.
FORMATION OF SBEP M&E FOCAL GROUP For effective implementation of SBEP M&E plan, SCDP in collaboration with SBEP implementing partners formed SBEP M&E Focal Group consisting of M&E representatives of partners. The group acted as a collective technical support group for SBEP M&E throughout the project duration.
SBEP FIELD MONITORING VISITS During the duration of project implementation, SCDP in collaboration with PMIU conducted 10 quarterly and 3 annual field monitoring visits. These visits were conducted across seven SBEP targeted districts. SCDP supported PMIU in planning M&E visits, providing logistic and accommodation, besides technical support in developing quarterly monitoring visit report. Prior to each monitoring visit, SCDP and PMIU conducted joint meetings to discuss field visit plan, modalities and built understanding on the objectives of M&E field visit.
QUARTERLY AND CONSOLIDATED ANNUAL MONITORING REPORTS During life of the project, SCDP in collaboration with PMIU developed 12 Quarterly and 3 Annual Monitoring Reports. Reports were submitted to PMIU and USAID.
SCDP supported PMIU in making quarterly as well annual progress data calls to SBEP partners i-e Sindh Community Mobilization Program, Sindh Capacity Development Project, and Sindh Reading Program. Based on quantum of progress, indicators were selected for monitoring and validation. Sample size was randomly selected against selected indicators on 90 per cent confidence level. Data collection and validation tools were developed and finalized in consultation with PMIU. Initially, paper based methods were applied for data validation which consumed substantial time of SBEP M&E team while analyzing the data and developing the monitoring reports. In order to make this process efficient and timely, SCDP introduced android based application (using KOBO toolbox) in the conduct of M&E tasks and reporting. Post phase out of SCDP, PMIU M&E has also adopted this mechanism.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 24 CONTRACT AWARD NO: AID-391-C-15-00010 Deliverable 2-a-3.
SBEP MONTHLY, QUARTERLY AND ANNUAL PROGRESS REPORTS During life of the project, SCDP provided assistance to PMIU in review of 43 SBEP monthly Reports, 10 SBEP Quarterly Progress Reports and 3 SBEP Annual Progress Reports.
SCDP also developed and submitted its progress reports periodically, monthly, quarterly and annual progress reports to PMIU and USAID during life of the project.
PAK-INFO PORTAL During the life of project, as per USAID requirements, SCDP M&E finalized quarterly progress data and documents related to MSF indicators such as number of administrators trained, number of policies, laws, regulations or guidelines developed and number of adolescent girls completed training in ICTs (sub-obj- 2.2.c). Other documents uploaded on USAID Pak-Info portal were SBEP quarterly and annual monitoring reports, SCDP quarterly and annual progress reports, SCDP work plans, status of NFE Policy Implementation framework on quarterly basis.
Deliverable 2-a-4.
G2G GENDER ANALYSIS REPORT SCDP was tasked by USAID to conduct a gender analysis of G2G component in 9 Education Management Organization schools built with USG assistance. During field visits of EMO schools, interviews of students, teachers, school management committees, head teachers and officials of SE&LD were conducted at district level. After series of reviews and comments Gender Analysis report was finalized, presented and shared with USAID in the month of June, 2018. The study was disseminated during a showcasing event in the month of July, 2019.
Deliverable 2-a-5.
E- MONITORING THROUGH SCHOOL MANAGEMENT COMMITTEES For strengthening of monitoring and accountability for improved school governance. SCDP trained and involved 241 School Management Committee members (SMCs) including 21% women in real time monitoring and reporting through an android based e-SMC monitoring application across 106 SBEP targeted schools. A set of 14 key performance indicators and monitoring tool for android based e- monitoring application was finalized in consultation with SBEP partners. In order to enhance mastery of e-SMC monitors on android application, refresher trainings were conducted in Sukkur, Khairpur and Larkana. 43 active SMC members including 6 females participated in refresher trainings.
Piloting of e-SMC android application through SMC members was completed in the month of April-May 2019. E-Monitors submitted monitoring reports of 43 EMO schools against given indicators. Further, SCDP developed e-SMC dashboard in consultation with DG M&E SE&LD for presenting analysis of reports submitted by e-SMC monitors. For sustainability, E-SMC android application is deployed at PMIU server (http://202.63.218.194:8090/emirror/#/access). The application is available for use of DG M&E and PPP Node SE&LD. This monitoring system would assist DG M&E in implementation of M&E Strategic Plan as well.
25 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 Deliverable 2-a-6.
M&E DISSEMINATION STRATEGY SCDP in consultation with SBEP implementing partners developed M&E Dissemination Strategy and shared it with PMIU and USAID. The dissemination strategy determines and defines the various levels at which M&E products (Reports) are shared with implementing partners and other stakeholders with timelines. M&E dissemination strategy assisted PMIU during life of the project in terms of sharing program knowledge, research, reports and updates to relevant audience in a timely manner. PMIU has been implementing M&E dissemination strategy for outreach and communication of SBEP. Deliverable 2-b-1.
DEVELOPMENT OF SBEP M&E DATABASE WEB-PORTAL SCDP provided extensive support to PMIU in institutional system strengthening and capacity building. SCDP developed online web-portal of SBEP M&E database with added features to cater data reporting and presentation requirements of IPs. After series of consultations and meetings with IPs, final version of M&E database was made live on SBEP website on July 14, 2018. SBEP M&E database web-portal would ensure real-time access to SBEP progress for efficient decision making. The database was handed over to PMIU to ensure sustainability. SBEP partners have been uploading quarterly progress data on online web-portal. Deliverable 2-b-2.
TRAINING OF M&E DIRECTORATE AND PMIU OFFICIALS ON M&E For strengthening M&E capacities of SE&LD GoS, SCDP organized exposure visits of M&E Directorate officials and conducted trainings for Directorate of M&E SE&LD personnel during 2015-16. SCDP organized a four days comprehensive field based training of 5 Chief Monitoring Officers (CMOs) and one Manager from PMIU SBEP to Punjab for getting an overview of the M&E systems set up by SED/PMIU in Punjab for lessons learnt and adaptation in Sindh. The training visit was undertaken in February-March, 2016. Based on TNA, a two day customized training on M&E was conducted on 29 to 30 September, 2016 in Karachi. The training focused on the nuts and bolts of technology enabled monitoring systems. SCDP trained 27 official of M&E Directorate under above mentioned trainings.
Deliverable 2-a-3.
M&E STRATEGIC PLAN SCDP conducted situational analysis of various stakeholders of SE&LD to assess and analyze their respective M&E capacities and seek possibilities of linkages with DG M&E. Comprehensive meetings were held with Directorate NFE, PDR, SEF, STBB, DCAR and TTI and PITE. Key findings of the report suggested lack of internal and external monitoring systems in SE&LD and its associated departments. Situational Analysis report was submitted to DG M&E. Based on findings of this report, SCDP developed M&E Strategic Plan along with implementation framework for SE&LD. Further, a meeting with Secretary SE&LD took place to discuss M&E Strategy and its way forward on July 13, 2018. The Secretary decided in principle to notify the Standard Development Committee on Education as per recommendations of the M&E Strategic Plan. The notification regarding formation of Education Standards Committee was issued by Secretary School Education on July 17, 2018. M&E Strategic Plan was submitted to the newly SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 26 CONTRACT AWARD NO: AID-391-C-15-00010 posted Directorate of M&E Mr. Shahmeer Bhutto followed by a letter and briefing session on May 30, 2019. DG M&E appreciated the efforts made by SCDP by developing a comprehensive strategy and committed to take it up with Secretary SE&LD for its implementation.
Deliverable 2-b-4.
ESTABLISHING LINKAGES OF SBEP M&E DATABSE ON SE&LD WEBSITE PD PMIU sent letter to Secretary School Education for seeking formal approval to establish linkage of SBEP M&E database at SELD and DG M&E website. Meeting was held at DG M&E office on June 1, 2018. PD PMIU sent letter to Secretary SE&LD seeking formal approval of establishing link of SBEP M&E Database on July 27, 2018. As a result of collaborative efforts of SCDP and PMIU Web-link of SBEP M&E database was established on SE&LD website in 2019.
27 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 Under component 3 of SCDP, 5 deliverables were set as per contract. SCDP marked completion of all targeted deliverables during the course of project implementation. The summary of deliverables and achievements is tabulated below.
Facilitate knowledge generation on education challenges & innovative Component 3 interventions to inform decision-makers for the improvement of education policies and programs
TOTAL NUMBER OF DELIVERABLES 5
PROGRESS STATUS
Completed 5
DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY
3-a-1 Two research studies on Number of research papers Achieved. Completed SBEP’s innovative interventions disseminated and strategies conducted. [Target=2]
3-b-1 Research Dissemination Number of Research Achieved. Completed Strategy developed and Dissemination Strategies prepared implemented to share the and Implemented knowledge on effective programming approaches and [Target=1] lessons learned with relevant stakeholders.
3-c-1 Support provided to ELD’s Reforms/Policy decisions based on Achieved. Completed role in policy and program reform research. (inclusive of SBEP) as a result of research and advocacy conducted.
3-d-1 Support provided to ELD Rating of ELD’s capacity in Achieved*. Completed through capacity building in conducting research conducting research and using research evidence for developing policies and programs enhanced at provincial level against the baseline/benchmarks.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 28 CONTRACT AWARD NO: AID-391-C-15-00010 DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY
3-e-1 Support provided to PMIU Number of Communication Continued support was provided Completed to enhance advocacy and strategies prepared to SBEP in report and communication capabilities to communications including increase impact and visibility of [Target=1] newsletters, videos on ICT, SBEP SBEP among the Government of and SCDP. The SBEP and SCDP Sindh, ELD, media, civil society, video documentaries were and communities. submitted to USAID.
*Based on detailed deliberations with SE&LD and USAID, it was determined owing to complete absence of research team within SE&LD, it was not possible to build their capacity. Instead, it was decided that training would be provided to attach departments of SE&LD (DCAR, STBB, PITE, STEDA, TTI). Accordingly, AKU-IED was engaged to provide comprehensive training of relevant staff members of such organizations and carry out assessment of their capacity after such trainings. The AKU-IED completed this training and assessment of 27 members. The overall average assessment after the training of such staff was 4.5 as per the report submitted by AKU-IED. The rating pertains to the participants trained and does not reflect organizational capacity for research.
MAJOR HIGHLIGHTS OF THE ACTIVITIES
Deliverable 3-a-1
RESEARCH CAPACITY BUILDING SUPPORT TO SE&LD In the wake of research capacity building support activities, an orientation meeting was held on October 4, 2017 at the office of Secretary SELD, which was chaired by Additional Secretary PDR. Participants included head of Curriculum Wing and representatives from DCAR, PITE, STBB, STEDA and Directorate of Teacher Training Institutes. The meeting was aimed to familiarize participants about objectives, nature and scope of SCDP’s support for research capacity building of SE&LD.
For research capacity building of SE&LD, SCDP hired services of AKU-IED for the assignment. As per research capacity building plan for SE&LD, AKU-IED developed a 12-week Research Training program. After receiving personnel nomination from SE&LD allied organizations. TNAs of the participant were conducted at AKU-IED. The TNA served the basis for designing customized research training.
Further, research training was provided to 27 participants from PITE, TTIs, DCAR, STEDA, STBB and Curriculum Wing. The training covered basic concepts of research, qualitative research design, quantitative research design and development of research plan. The program was completed during Apr- Jun ‘18. It enabled the participants to enhance their research capacity, improve their knowledge and awareness about indigenous research. Closure ceremony of the program was held in Karachi on June 7, 2018. It was attended by the Secretary SE&LD, Secretary Planning, USAID’s Deputy Mission Director, COR-SCDP, PD-PMIU and other officials from SE&LD.
Concurrently, an institutional analysis of SE&LD’s research capacity was also conducted. Fieldwork for SE&LD’s institutional assessment was initiated. In this regard, meetings were held with relevant officials of STEDA, DCAR, TTIs, STBB, and Directorate of PD&R. In addition, consultations were also held with education experts and relevant individuals in SE&LD. Final report was submitted after incorporating the comments and suggestions.
29 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 RESEARCH WORK During the year 2017-18, following research studies were completed: 1) Early Grade Reading (EGR) Innovations for Quality Education - prospects for scaling up. 2) Public Private Partnership for Better Service Delivery in Government Schools of Sindh.
Early Grade Reading (EGR) Innovations for Quality Education - prospects for scaling up.
The EGRA study assessment tools were provided by SRP which were used for a quantitative survey on the EGR study. The data collection process started during October, 2017. AKU research team initially conducted field visits in Dadu, Larkana, Kashmore and Sukkur districts. Later, the research team conducted field visits in Karachi for the study. The task of data collection in all the sample districts was completed.
The AKU-IED team initiated preliminary analysis of the data collected for EGR study. A meeting with SCDP team was held at AKU-IED on January 23, 2018 where initial observations of qualitative data and a descriptive analysis of quantitative data were presented by the research team. During a meeting held on February 20, 2018, AKU-IED gave detailed presentations on the quantitative and qualitative findings of the study which was followed by a discussion. It was suggested that major findings of the research should be shared with SRP since their feedback would be helpful for data validation as well as for triangulation purposes. A presentation was also given on the findings of the study by AKU-IED team to SCDP and SRP on May 15, 2018. Final draft of EGR study was submitted by the AKU-IED team on June 4, 2018, which was reviewed and technically edited by SCDP team in consultation with the research team. Final report was shared with USAID. Public Private Partnership for Better Service Delivery in Government Schools of Sindh The second study on PPP was also completed during 2016-17. The research team of the PPP study shared the preliminary findings with the Project Management Committee on October 6, 2017. A zero draft of the study was also shared by the team. Purpose of sharing the zero draft and preliminary findings was to get feedback from SCDP team and PMC. Draft report on PPP study was reviewed by SCDP in January 2018 and a meeting was also held on January 22, 2018 to share and discuss comments/suggestions. The report was shared with USAID for comments. A presentation on the study findings was given by the research team to PMC and USAID on May 4, 2018. After incorporating changes, PPP study was published.
Deliverable 3-b-1
RESEARCH DISSEMINATION STRATEGY The Research Dissemination Strategy and Implementation Plan prepared by SCDP was shared with USAID for review. Feedback from USAID was received and incorporated in the strategy and implementation plan. Preparation of the implementation plan for research communication was initiated during the first quarter – Oct-Dec 2017. The strategy suggested various avenues of communications in accordance with the variety of target groups and the financial resources available for this activity. The implementation plan in the light of discussion was finalized by November 2017 thereby project team decided that two dissemination seminars will be conducted for sharing the results of EGR study and PPP for Better learning outcomes in Government Schools of Sindh. In this regard, a presentation on the PPP study was given to the Secretary SE&LD on June 1, 2018 at RSU office. Moreover, a seminar on PPP for better service delivery was held in Karachi on July 14, 2018. Findings of two studies, that is: Public Private Partnership for Better Service Delivery in Government Schools of Sindh; and PPP Best Practices – were SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 30 CONTRACT AWARD NO: AID-391-C-15-00010 disseminated in seminar. Mr. Abdul Wahab, then Program Director SBEP and Mr. Michael H. Hryshchyshyn USAID Acting Deputy Mission Director Karachi addressed the seminar. Presentations on studies were made by Dr. Muhammad Babur (research study consultant PPP study), Mr. Abdus Sami Khan and Mr. Sanjai Talreja while Mr. Asad Ali Shah, Chairman, Project Management Committee – SCDP moderated the discussion.
EGRA DISSEMINATION The EGRA research study dissemination seminar took place on 14th March 2019 at Beach Luxury Hotel, Karachi which was attended by notable dignitaries like Mr. Michael H. Hryshchyshyn (Director, Sindh & Balochistan – USAID Pakistan), Dr. Fauzia Khan (Head of Curriculum Wing, SELD), Mr. Agha Fakhur (Program Director, Program Implementation & Management Unit, Sindh Basic Education Program) and other key important personalities from USAID, SE&LD, PMIU, AKU, EMOs & SBEP partners.
Deliverable 3-c-1; 3-d-1
EMO POLICY REFORM WORKING PAPERS WITH GOVERNMENT TRAINED OFFICIALS Through Research & Advocacy training held on June 7th 2018, SCDP trained 27 government officials on conducting research for improved policy making. The second step towards accomplishing this deliverable was to introduce a reform by engaging trained officials. Researchers were shortlisted for conducting research with the recommendation of SPDC and AKU-IED based on their performance, skill and interest level (SPDC and AKU IED were consulting for SCDP).
Trained SE&LD officiants were engaged to firm-up policy recommendation for SE&LD. The SBEP flagship reform of EMO was selected for the purpose. As an outcome of this suggestion, SCDP wrote a letter to Secretary Education asking for permission for moving ahead. SE&LD’s Advisor on Curriculum subsequently informed the heads of PITE, DCAR and STBB about SE&LD’s decision. Accordingly, SCDP convened a meeting of SELD officers at SCDP office to kick-start the process of firming up the policy recommendations. SELD identified 10 research participants to further work on ‘EMO Policy Reforms and Recommendations’ paper.
Further, SCDP conducted three consultative sessions to deliberate on the researchers findings. SE&LD official, EMOs and education experts attended the consultative sessions held. During these sessions, participants deliberated on researchers’ recommendations under the research themes – EMO and Assessment, District Level Coordination, Resources in PPP Node and EMO Model, EMO and Community and EMO Concession Agreement/Financial/Legal and others. The feedback and comments received from consultative session were incorporated and shared with the researchers for final review. Subsequently, EMO Policy Reform & Recommendations paper was finalized. The report was submitted in the month of July, 2019 with SE&LD and USAID.
Deliverable 3-e-1.
SBEP COMMUNICATION STRATEGY As part of SCDP’s support for enhancing PMIU’s capacity in communication, an integrated Communication Strategy for SBEP was prepared through a rigorous and consultative process in order to
31 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 enhance program visibility, showcase program successes and achievements as well as to improve public perception of GoS/SE&LD. The process started with an initial meeting of CWG, held on January 26, 2016 and was followed by various steps including review of relevant project documents and brainstorming sessions with the focal persons of all program partners and field visits.
Initial draft of SBEP Communication Strategy was shared and discussed with USAID in a meeting held on April 11, 2016. Based on USAID’s comments/suggestions, a revised draft of the strategy was prepared and shared with the CWG. In order to finalize the Communication Strategy and to develop an integrated work plan, a one-day workshop with CWG was held on May 13, 2016. Finally, after incorporating the suggestions/comments of CWG, SBEP Communication Strategy was prepared and presented in the CWG meeting that was held on July 15, 2016 at PMIU. The SBEP Communication Strategy and work plan was endorsed by PMIU and a core group, consisting of focal persons from all implementing partners and USAID was formed. It was decided that the implementation of Communication Strategy will be ensured and led by PMIU. During the course of project implementation, SCDP assisted PMIU in implementing SBEP Communication Strategy.
SBEP, SCDP AND ICT SHORT VIDEO DOCUMENTARIES
For showcasing the impact and enhancing outreach of SBEP across stakeholder, SCDP in consultation with SBEP partners and PMIU developed video documentaries exclusively on SBEP, SCDP and ICT. These short video documentaries introduce SBEP program, its innovative interventions, reflect its impact on communities, students, teachers and SE&LD. In the light of USAID feedback, these video documentaries were finalized and shared with PMIU and USAID in 2018-19. These video documentaries were also shared with audience during mega events of SBEP and SCDP.
REVAMPING OF SBEP WEBSITE SCDP provided support to PMIU in revamping of SBEP website, its design and layout including technical assistance for graphic design of newsletters and other promotional material. As a result of consultative meetings and discussions with PMIU, updated version of the SBEP website was developed. As part of sustainability, PMIU took charge of launching updated version of SBEP website.
SBEP SOCIAL MEDIA PROMOTION Moderation of SBEP’s Facebook page was initiated by SCDP on November 15, 2018. Designing and updating of new posts was identified as high priority so as to make the page interactive and dynamic. These posts were designed by SCDP and approved by USAID. Administrative controls of SBEP social websites were shared with PMIU to ensure continuity of interactive engagements on social media platforms regarding SBEP.
SBEP NEWSLETTERS SCDP in collaboration with PMIU’s communications team developed SBEP newsletter for the quarter October to December 2018. The newsletter was also uploaded on the SBEP website. The newsletter entails updates from CMP, PMIU & SCDP.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 32 CONTRACT AWARD NO: AID-391-C-15-00010 Under component 4 of SCDP, 15 deliverables were targeted as per contract. SCDP achieved all targeted deliverables during the course of project implementation. The summary of deliverables and achievements is displayed in table below.
Strengthen capacities, systems and policies of the E&LD to improve the education Component 4 services in conjunction with the education reforms in Sindh
TOTAL NUMBER OF DELIVERABLES 16 (4-b-4 is a sub indicator)
PROGRESS STATUS Completed 15
DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY
4-a-1 Capacity gap analysis with Number of Capacity Building Achieved. Completed regard to PPP of ELD conducted and Analyses conducted shared with ELD and USAID. [Target=2] 4-a-2 Assistance to the GoS Rating of the PPP Node of the Achieved. Completed provided to support PPP Unit/Node ELD to effectively carry out its at the ELD to improve its capacity to mandate promote, develop and implement PPP [Target=4] projects. 4-a-3 Min. of 10 staff members Refer to indicator 5 Achieved. Completed involved in PPP with PPP Unit/Node at ELD, RSU and the FD trained in several aspects of PPP policy/regulatory framework and projects. 4-a-4 Standardized PPP tool kits and Number of Standardized PPP Achieved. Completed education sector-specific guidelines Tool Kits developed developed and disseminated. [Target=1] 4-a-5 Education specific PPP Number of Education Specific Achieved. Completed management information system (MIS) PPP MIS developed developed, and support provided to [Target=1] the ELD for its effective utilization. 4-a-6 Support provided to ELD to Number of Best Practices Achieved. Completed institutionalize PPP best practices in recommended to ELD education. [Target=2]
4-b-1 Min. 800 govt. teachers (at Number of teachers having Achieved. Completed least 30% females) participate in completed training in ICTs training sessions and demonstrate [Target=800] A total of 800** (100%) competencies in effective use of ICT (SCDP Target=at least 75 per teachers were trained. Out of in teaching-learning process at district) the total trained, 464 were schools. male and 336 were female. The share of females was 42%.
33 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY
4-b-2 Min. of 4,000 students (at least Number of in school students Achieved. Completed 50% girls) participate in training having completed training in sessions to demonstrate ICTs A total of 4,031*** (100%) in- competencies for using ICT as an [Target=4,000] school students were trained. effective tool in their everyday (SCDP Target= At least 400 Out of which 1,979 were girls learning specially science learning. per district) and 2,052 were boys. The share of girls stands at 49%.
4-b-3 Min. of 4,000 out of school Number of out of school Achieved. Completed children (ages 13-17) and adults (at children having completed least 35% females) residing in project training in ICTs A total of 4,305 (100%) OOSC villages participate in ICT literacy [Target=4,000] & adults were trained. Out of programs. (SCDP Target= at least 400 per the total trained, ***1,436 district) were male and 2,869 were female. The share of females was 67%. 4-b-4 Min. of 1,000 out of school Number of adolescent girls Achieved. Completed adolescent girls (ages 10-19) residing receiving skill development in project villages participate in ICT training (MSF 2.1.2b, MSF 4.1c, literacy programs. F-3.2.2-41; PPR) (Note: this indicator is a sub set of [Target=1,000] Sub-Obj-2.2.c above and its figures are included in the referred indicator) 4-c-1 Assist ELD to development of Number of policies, laws, Achieved. Completed ALP policy focusing on private sector regulations or guidelines engagement developed as per rules of developed or modified to business of the GoS. improve education quality, management or planning [Target=1] 4-c-2 Technical support provided to Number of ALP Policy Achieved. Completed the ELD for the development of ALP Implementation Framework policy implementation framework and develop. its piloting.
4-c-3 Best practices and lessons Number of best practices and Achieved. Completed learned documented and disseminated lesson learned documents to inform policy makers for further prepared action.
4-d-1 Capacity need assessment Refer indicator-25. Achieved. Completed conducted and shared with ELD and USAID. 4-d-2 Tier-1: Min. of Six high-level Refer indicator-4. Achieved. Completed provincial officials trained at a US based university to sharpen their skills and knowledge on cross-functional leadership and policy reforms. 4-d-3 Tier-2: Min. of ten managers Refer indicator-4. Achieved. Completed and technical staff of ELD participated in a regional study tour to enhance their understanding of best practices in education and observed to be applying new knowledge for the implementation of education reforms in Sindh.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 34 CONTRACT AWARD NO: AID-391-C-15-00010 DELIVERABLES INDICATORS, TARGETS PROGRESS ACTIVITY STATUS SUMMARY
4-d-4 Tier-3: Min. of 25 district level Refer indicator-4. Achieved. Completed education managers from the target districts/towns trained and/or sent to inter-provincial exposure and observed to be contributing to the implementation and management of SBEP more efficiently.
***2,173 OOSC were trained in ICTs till July 2018, however, M&E field visits for the quarter Apr-Jun 2018, Jul-Sep 2018 and Oct-Dec 2018 revealed that 64 training beneficiaries did not fall in the category of OOSC, thus, removed from overall progress, correspondingly, the said figure was swapped into cumulative progress of In-school students. Total number of OOSC trained in ICTs so far reduced to 2,310 while In- school students’ progress increased to 3,421 till December 31, 2018. This reduction resulted in decreasing 27 male and 37 females from OOSC and increasing in-school students’ progress. This also impacts 4-b-4 LGL girls by 3 in Jul-Sep 2018 and 7 in Oct-Dec 2018 quarter.
MAJOR HIGHLIGHTS OF THE ACTIVITIES
Deliverable 4-a-1
CAPACITY GAP ANALYSIS (CGA)
SCDP initiated engagements with PPP Node with an aim to strengthen institutional capacity of PPP Node to manage PPP EMOs in an effective and efficient manner. Firstly, Capacity Gap Analysis of PPPs in E&LD was conducted. CGA identified 5 critical areas of institutionalization and governance, human resources, monitoring and evaluation, visibility, budgets and provided recommendations for improving institutional capacity holistically. In this regard, SCDP conducted meetings with various stakeholders and reviewed documentation status at PPP Node. Review meetings on CGA were conducted with USAID and PPP Node and final version was shared with PPP Node (SE&LD). This analysis provided a baseline for the areas of support required by the Node to transpire itself into a robust organization.
During life of the project, SCDP provided extensive support to PPP Node in following essential strands of functions based on CGA.
SCDP remained actively engaged with the capacity building of the PPP Node since SCDP’s inception in August 2015. PPP Node was established in SE&LD on December 2013, and was operating without a regular annual budget for over two years. To enable the Node to effectively carryout its mandate, SCDP provided support in proposing the first budget for PPP Node and then operationalizing it. This involves the stages of approvals and operationalization of budget for PPP Node in context of Government of Sindh procedures
Deliverable 4-a-2
RATING MECHANISM OF PPP NODE In order to assess institutional capacity of PPP Node to manage PPPs in education. A Rating tool was developed comprising of 14 key variables and a rubric for marking on a Likert Scale of 1-5, where 1=poor, and 5=excellent. Over the course of project duration, as required, four annual ratings were conducted. A flexible approach was adopted for rating in the inception year 2015-16 to build understanding acceptance for the Rating assessment within PPP Node. For the year 2016-17 and 2017- 18 on the above mentioned scale, PPP Node secured ‘3.4’ ratings whereas in final year 2018-19 it
35 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 secured ‘3.6’ ratings out of 4. Continuous efforts of SCDP led to considerable improvements institutionalization and operationalization of PPP Node.
Adequate staffing, provision of equipment is critical for effective implementation of PPP projects in SE&LD. Realizing the importance of effective functioning of PPP Node, GoS allocated approximately PKR 100 million for the Node in the Budget 2016-17. SCDP provided support to PPP Node in firming up the proposal of PPP Node and subsequently allocation in provincial budget. The PPP rating exercise was important to continuously assess and share feedback evolving institutional functions of PPP Node. Rating results reinforced leadership to channelize efforts and resources in streamlining the institutional building process of the PPP Node to manage PPPs in education efficiently and effectively.
BUDGET SUMMARY FOR PPP NODE FROM FY 2015-16
SCDP in collaboration with PPP Node developed a summary for PPP Node. The budget summary was approved by Chief Minister in the end of February, 2016. Chief Minister Sindh approved the budget for PPP Node of E&LD for FY 2105-16. This was in continuation of existing efforts of SCDP in drafting a Summary for CM Sindh for PPP Node’s budget and creation of positions for a PPP Node team. The approval of this budget, on February 21, 2016, was a major step in institutionalization of PPPs for education in Sindh. The budget, upon release allowed for creation of a PPP Node office and expansion of the existing PPP Node with a functioning team of 11 personnel – 3 or 4 from the Government and 8 or 9 from the market. Subsequent to the approval of CM summary for PPP Node budget for FY15-16 the Finance Department released a document of financial advice allowing for the creation of a cost-center for PPP Node and release of the approved budget.
PROPOSED BUDGET 2016-17 FOR PPP NODE AND REVISIONS
SCDP provided significant support to PPP Node in preparing Budget Proposal 2016-17. In view of the operational challenges and increasing requirements, Revised Budgets 2016-17 was also developed to ensure smooth functioning of PPP Node. In revised budget, detailed break up of salary and non-salary component was prepared with concrete rationale for additional funds. Approval of this budget expedited process of hiring and organizational functions and activities.
CREATION OF COST CENTER AT PPP NODE
With approval of Fiscal Year 2015-16, Government processes required creation of a cost center for PPP Node. Proactive and continuous coordination of SCDP and PPP Node with key stakeholder at SE&LD and Finance Department (FD) GoS, a financial advice was issued by FD with approved budget for PPP Node and activation of cost center by Accountant General Sindh. SCDP provided support to PPP Node in operationalizing 2015-16 budget which enabled PPP Node to become a part of the regular Government budget under “Education Administration” in Budget Volume III of Government of Sindh.
The process for operationalization of an approved budget undergoes checks and balances, it is also long and time consuming. Therefore, a robust disbursement mechanism is put in place for PPP Node in which releases to the EMOs are made not through the system of Drawing and Disbursement Officers DDOs but though escrow accounts and standing instructions from independent auditors assigned to a PPP project. This system ensured transparency and efficiency in payment release processes to EMOs for better delivery results against given indicators.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 36 CONTRACT AWARD NO: AID-391-C-15-00010 OPERATIONAL GUIDELINES
By applying system approach in PPP Node, SCDP developed Operational Guidelines for PPP Node. These contained guidelines for the management structure, delivery process, and processes for financial disbursements.
RENTAL OFFICE OPTIONS
In order to functionalize the PPP Node several critical steps had to be taken involving spending of the approved budget and setting up of full-fledged office. PPP Node is temporarily housed in the newly notified research and development unit of E&LD GoS. In order to find adequate and appropriate office locations for the new PPP Node office several locations were visited keeping in account proximity to the Sindh Secretariat and the number of personnel to be accommodated. Procurement process according to SPPRA rules was initiated. Several bidding rounds were run by SE&LD to explore and identify suitable office space in conducive locality within budgetary limitation.
COMMITTEE FOR DRAFTING OF RECRUITMENT RULES
Education Secretary suggested a creation of a committee for drafting of “Recruitment Rules” which included members from Government as well as private sectors. COP SCDP was a part of the committee. The recommended rules containing qualification and criteria for each of the approved posts was finalized by the committee and submitted for further approvals to the Provincial Public Service Commission PPSC SCDP developed supporting documents for advertisement of posts and constitution of a selection committee for hiring.
DETAILED TORS FOR ALL APPROVED POSITIONS OF THE NODE
Terms of References TORs were developed and presented to senior management at SE&LD. ToRs highlighted roles and responsibilities of each incumbent as well as provided the qualification and experience criteria. This also included a set of organogram using the current approved positions, and an organogram with other required positions in the Node
COMMUNICATIONS STRATEGY FOR PPP NODE
To further show-case PPP portfolio and to increase visibility of PPP Node, a communication strategy was developed. It contains the major communications objectives of the Node, alongside its intended target audiences and modes of outreach.
PPP NODE BROCHURE According to the communications strategy, a brochure was developed highlighting the genesis of PPP Node, and its current and upcoming projects. The content of the brochure was approved from Additional Secretary (Planning Development and Finance) and was provided to Tier 1 officials headed to Harvard University for their respective training courses.
PPP NODE WEBSITES Initially, work on the first design of the website page for PPP Node was initiated and a first draft of the website was prepared with assistance of IT department at SE&LD. Later, a web-site developer was hired 37 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 who with given scope work developed website and was responsible for maintenance of the website as well. Website provided a rich and robust plate-form to PPP Node for reaching out to a wider audience over the life of SCDP project by virtue of information communication material.
ORGANIZING RECORDS IN PPP NODE
In order to maintain complete set of files for each major activity at the Node, the SCDP team engaged in organizing and filing historical and current records of the PPP Node dating back to May 2014. Missing note sheets were prepared and annexures were organized to support the note sheets.
4-a-3
The training of Government of Sindh Officials on PPP Policy and Regulatory Framework was held on June 26-27, 2018 at Beach Luxury Hotel, Karachi. A total of eighteen (18) Government of Sindh officials participated in this training included officers from the Regional Directorates of SELD; District Education Officers, SELD; Officers of the PPP Node, SELD; Officers from the Directorate of Non-Formal Education, SELD; officers from the PMIU EMS Project, SELD; and officers from the PPP Unit, Finance Department. Please refer table 1 for details.
Deliverable 4-a-4
PPP GUIDE AND TOOLKITS
Public Private Partnership has evolved as critical policy tool to improve quality of services delivery and governance in public sector. As required under the Sindh Public Private Partnership Act, 2010. SE&LD embarked on journey of institutionalizing PPPs by establishing PPP Node. PPP initiative was a new concept for SE&LD, therefore, for managing and overseeing the entire process of engaging private sector as Education Management Organization SELD required a PPP Guidance Toolkit which may serve as basic reference document for the department in terms of establishing PPPs, administering processes and managing the performance contracts in an institutional framework.
Under SBEP, Sindh Capacity Development Project USAID ventured to assist and support PPP Node SE&LD in undertaking this challenging task. SCDP initiated work on toolkits for PPPs, a consultative workshop was conducted by SCDP. This was the first session in a series of meetings where stakeholders from the education sector were invited to brainstorm and develop a conceptual framework for the toolkits. Participants from the private sector shared their views on essential elements of a toolkit for partnerships with the Government representative. Director PPP Node SE&LD explained the current processes involved in PPPs. Participants also discussed the modalities for dissemination of tools to ensure maximum number of willing partners and other stakeholders may benefit from them. Consequently, an outline for the toolkits was drafted based on the discussion in the workshop which can inform further development of the toolkits.
SCDP reflected on the suggestions put forward in consultative workshops, focused group discussions with PPP Unit, Secretary SE&LD, its allied departments and SBEP Implementing Partners including notable individual educationists. SCDP developed PPP Toolkit containing applicable laws, polices, guidelines, processes and practices for partnering with SE&LD for the management of public schools in collaboration with PPP Node.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 38 CONTRACT AWARD NO: AID-391-C-15-00010 PPP Guide & Toolkit was officially launched by the Chief Guest, Minister for Education & Literacy Department, GoS in a launching event held on November 17, 2017. USAID Acting Deputy Mission Director Mr. Oghale Oddo, Secretary School Education & Literacy Department GoS, USAID Senior Policy Advisor & Manager, Dr. Randy Hatfield, Senior Director PPP Node, PD PMIU and other senior government officials including representatives of international donor agencies, academic institutions and civil society organizations participated in the launching event. PPP Guide and Toolkit will serve not only a guiding document as well as a training and learning reference guide containing, tools, strategies, processes, laws and practices for managing PPPs and becoming PPPs. It’s considered a significant achievement of SCDP in process of PPP Node capacity building and institutionalization in Sindh.
Deliverable 4-a-5
PPP NODE MIS For strengthening of systems in the PPP Node for sustainability, SCDP was tasked to lead the development of an MIS system for PPPs in Sindh after review of the exiting MIS systems of the government and private entities. Subsequently, provided recommendations for MIS model, specifically catering PPP Node requirements and development of the same. SCDP developed conceptual framework and structure of the PPP MIS which entailed situational analysis and a needs assessment of the stakeholders conducted through a series of consultative sessions. Secondary desk research work started on the existing websites and Management Information Systems that are being managed and used by SELD. As a result of extensive consultations with PPP Node, EMOs, CMP, SCDP developed PPP MIS and shared with PPP Node and SE&LD through a formal letter on November 15, 2018.
The final updated version of PPP MIS was officially launched on Dec 17, 2018 through a launching ceremony organized by SCDP. Secretary SE&LD, Education Officer USAID, Mr. Mark Sorenson and Mr. Lila Ram from COR USAID SCDP, Mr. Asif Ikram from RSU, Mr. Ali Sibtain from PPP Unit Finance Department, GoS, and several other stakeholder including representatives from CMP, EMOs, PMIU, SRP Independent Experts and Independent Auditors participated in the event.
Hosting of the PPP MIS on SE&LD main server was approved by Secretary SELD on 15th January, 2019. MIS was deployed on SE&LD main server on February 26, 2019. Moreover, training of relevant staff from PPP Node SE&LD and other stakeholders on PPP MIS was conducted by SCDP. The PPP MIS website was handed over to PPP Node/SE&LD during PPP MIS launch event.
4-a-6
PPP BEST PRACTICES SCDP’s PPP team coordinated with KP for a study visit on gathering PPP Best Practices in December 2017. Subsequently, meetings were held with Elementary Education Foundation (EEF) in KP from December 4-8, 2017. A total of 4 different EEF models were reviewed and the Education Voucher Scheme was also examined. Visits to schools under the Education Voucher Scheme were also conducted. KP government officials, including PPP specialists working in the Change Management Unit, P&D Department and Education Department were interviewed to discuss reforms. Meetings were also held with the staff of an NGO called ‘Khwendo Kor’ that works on school improvement and adoption of schools from the government. In Islamabad, meetings were held with Aga Khan Foundation from
39 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 December 11-13, 2017. The PPP models implemented by the Aga Khan Foundation in Gilgit Baltistan and Chitral were analyzed. Furthermore, meetings were also held with The World Bank and Asian Development Bank for an overview of their past, current and future projects related to PPPs. As a result of these visits and meetings. First Draft Report on PPP Best Practices in education was prepared and shared internally for review in April, 2018. Subsequent to internal meetings, a draft report on PPP Best Practices in Education was revised and improved by incorporating costing models of Government of Punjab and Sindh inclusive of Punjab Education Foundation PEF and Sindh Education Foundation SEF. PPP Best Practices study recommends SEF and EMO models for PPPs. The study was disseminated through seminar, held at Beach Luxury Hotel, Karachi. This PPP Best Practices Study would furnish substantial information, evidence and success stories regarding good and best practices pertaining PPPs for education programs in Sindh.
Deliverable 4-b-1, 4-b-2, 4-b-3, 4-b-4
INFORMATION COMMUNICATION AND TECHNOLOGY TRAININGS Transforming learning spaces such as classrooms and computer labs into high tech digital environment is vital for modernization and reforms initiatives. Integration of Information Communication Technology in Education plays crucial role in improving the quality of teaching and learning process. SELD GoS under the umbrella of SBEP has introduced ICT skills training under Sindh Capacity Development Project. Information Communication Technology Trainings (ICTs) target teachers, in school students, out of school children and adolescents in order to enable them to operate computers and use internet to keep pace with cutting age developments in the realm of teaching and learning.
"Intel- Pakistan Corporation” under its education initiative agreed through a formal MOU with the Government of Sindh E&LD to support ICT initiatives in public schools. In this regard, Intel ICT Training Modules were mobilized from Intel/USAID. After reviews, ICT Training Manual Guidebook for teachers and students were finalized. Students Manual Guidebook was also translated into Urdu for better understanding.
Initially, it was envisioned that Intel Pakistan Corporation would be responsible for conducting ICT trainings. However, subsequently after developing the ICT manuals, Intel Pakistan Corporation did not continue the process. This challenging task was handed over to SCDP.
TARGET GROUP & SELECTION CRITERIA OF ICT TRAINING BENEFICIARIES Teachers who demonstrate competencies in effective use of ICT skills in teaching and learning process In school students enrolled in grade 6-10 (demonstrate competencies for using ICT as an effective tool in their everyday learning specially science learning) Out of school children (ages 13-17) and adults (at least 35% females) residing in project villages participate in ICT literacy programs.) Out of school adolescent girls (ages 10-19) residing in project villages participate in ICT literacy program.
Following levels of training were identified for effective delivery of ICT trainings.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 40 CONTRACT AWARD NO: AID-391-C-15-00010 Level 1: Master Trainers (teachers). Level 2: Participant Teachers Trainings (in school). Level 3: Training of In-school students. Level 4: Training of out-of-school children including adults and adolescent girls.
The ICTs Beneficiary Targets:
S.NO CATEGORY TARGET
1 Number of teachers having completed training in ICTs [Target=800] (30% female) 2 Number of in school students having completed training in ICTs [Target=4,000] (50% Girls)
3 Number of out of school children having completed training in ICTs [Target=4,000] (35% female) 4 Number of adolescent girls receiving skill development training [Target=1,000] (Girls 100%)
TRAINING DURATION
S. NO TARGET GROUP DAYS HOURS PER TOTAL DAY HOURS
1 Master Trainer 6 8 40
2 Participant Teachers 6 8 40
3 In school students 3 30
4 Out-of-school children, adults and 12 3 30 adolescent girls
Table 2 contains the details of training duration of different groups.
Note: In 2018, after ICT strategy review in the light of feedback from teachers, students and community member about increasing duration of the trainings. SCDP revised the duration of training from 5 to 6 full days for level 1 and 2 trainings whereas for Level 3 and 4 it increased from 10 days to 12 days.
TRAINING MATERIAL AND STATIONARY
S. NO DESCRIPTION OF TRAININGS MATERIAL PER PARTICIPANTS
1 Training Manual Guidebook for Teachers 01
2 Training Manual Guidebook for Students 01
3 Training Toolkit (bags, caps, badge) 01
4 Training Stationary, pencils, rubber, pen, sharpener, scale, rough 01 copy,
41 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 5 Internet Wi-Fi Devices Number devices catering training group internet needs
Table 3 description and quantity of the training material and manuals.
ICT LIFE OF THE PROJECT TARGETS AND ACHIEVEMENTS SCDP embarked on ambitious journey of directly reaching 800 teachers, 4000 in school students, 4000 out of school students including 1000 adult and adolescent girls across SBEP targeted districts for imparting Information Communication Technology Trainings. These trainings primary focused on developing computer literacy skills of targeted beneficiaries to improve quality of teaching and learning process besides inspiring out of school children for resuming their education and enabling adults and adolescent girls to increase chances of employability and resuming of studies. SCDP trained 800 teachers in ICTs out of which 336 were female. 4,031 in school students received ICT training out of which 1,979 were comprised of girls. Moreover, 4,305 out of school children benefited from ICT trainings out which 2,869 were girls this also include 1091 adults and adolescent girls were trained in ICTs across SBEP project targeted districts over the course of project duration. Figure 2 depicts cumulative achievement against given indicators i.e. teachers, in school students, out of school children and adults and adolescent girls.
SUMMARY OF LOP TARGETS, ACHIEVEMENTS AND GENDER BREAK UP OF ICT TRAININGS
Target Achievement Female Male 4305 4031 4000 4000 2869 2,052 1979 1,436 1091 1000 800 800 800 800 464 336
T E A C H E R S IN SCHOOL STUDENTS OUT OF SCHOOL ADULTS AND C H I L D R E N ADOLESCENT GIRLS
Figure 2 Depicts cumulative figure of achievement against ICT indicators and LOP targets.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 42 CONTRACT AWARD NO: AID-391-C-15-00010 DISTRICT WISE SUMMAY OF TRAINED TEACHERS WITH GENDER BREAK-UP
Total Female Male 148 119 116 114 92 91 84 84 73 62 57 57 57 57 56 47 45 43 35 22 1
KHAIRPUR DADU SUKKUR JACOBABAD LARKANA KASHMORE K A M B A R SHAHDADKOT
Figure 3 Reflects SBEP District, LOP Targets, Achievement and Gender Segregation of trained ICT Teachers.
Consolidated Progress
LOP LOP District Category District Target Achievement % 2015 - 2016 - 2017 - 2018 - Total 2016 2017 2018 2019
F M F M F M F M Dadu - 5 - - 9 11 - - 25 Jacobabad 3 6 1 8 - - - - 18 Qambar - - 4 6 - - - - 10 Shahdadkot Karachi ------18 12 30 Level 1 Kashmore - 4 - 9 - - - - 13 Khairpur 3 7 2 6 - - - - 18 Larkana 4 4 3 - - - - - 11 800 100% Sukkur 3 7 3 - - - - - 13 Dadu - - - 26 12 20 36 29 123 Jacobabad 12 14 11 28 31 - - - 96 Qambar - - - - 18 27 - 29 74 Shahdadkot Level 2 Karachi ------22 18 40 Kashmore - - - 10 1 19 - 14 44 Khairpur 2 12 11 28 - - 17 31 101 Larkana - - 4 21 16 - 20 20 81
43 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 Consolidated Progress
LOP LOP District Category District Target Achievement % 2015 - 2016 - 2017 - 2018 - Total 2016 2017 2018 2019
F M F M F M F M Sukkur 19 17 36 5 - - 15 11 103 Dadu - - - 50 67 98 122 169 506 Jacobabad - - 127 135 80 - - - 342
Qambar - - - - 246 168 92 147 653 Shahdadkot
Level 3 4,000 Karachi ------123 37 160 Kashmore - - - 30 25 132 25 185 397 Khairpur 58 112 111 239 - - - - 520 Larkana - - 41 25 196 - 252 83 597 Sukkur 237 223 177 219 - - - - 856
Dadu - - - 50 38 74 164 135 461 Jacobabad - - 153 105 80 - 281 - 619 Qambar - - - - 102 15 230 242 Shahdadkot 589 Level 4 4,000 Karachi ------130 41 171 Kashmore - - - 30 3 50 58 144 285 Khairpur 61 114 152 174 - - - - 501 Larkana - - 29 24 57 - 741 14 865 Sukkur 295 128 296 95 - - - - 814 Table 4 Consolidated Progress of ICT Indicators 2015-2019 against LOP.
ICT SKILLS FOR SCHOOLS - SUCCESS AND WAY FORWARD The ICT Skills for Schools event took place on April 30, 2019. This event is also coincided with the World ICT Girls Day which is celebrated throughout the world. The event witnessed participation from Secretary SE&LD Mr. Qazi Shahid, Education Officer USAID Mr. Mark Sorenson, Program Director SBEP PMIU Mr. Agha Fakhur, Education Specialist USAID Mr. Lila Ram, Director General PITE Mr. Qamar Shahid, Executive Director STEDA Mr. Abdul Majeed Bhurt, members from Directorates of Primary & Secondary Education in Karachi, School Education & Literacy Department (SE&LD), and the Project Management Implementation Unit (PMIU-SBEP) along with several participant teachers, in school and out of school children. Secretary Education in his speech appreciated the ICT intervention and showed strong commitment to continue this model and cover more schools and districts. Secretary Education directed the PITE and SCDP to carry out consultative meetings for working out the modalities for upscaling ICT training based on SCDP’s model.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 44 CONTRACT AWARD NO: AID-391-C-15-000 10 Deliverable 4-c-1
NFE POLICY DEVELOPMENT AND SUPPORT TO DIRECTORATE LITERACY AND NFBE SE&LD The Directorate Literacy and NFE was in the lead along with the sub-committee on policy under the NFE task force notified by the SE&LD. As per mandate under SBEP, SCDP provided extended active support to Directorate of Literacy & NFBE throughout life of the project. SCDP in collaboration with NFE Directorate, initiated consultative process with stakeholders for developing NFE Policy. Several substantive meetings were conducted with key holders and developed Pre-Policy Situation Analysis document. The Pre-Policy Situation Analysis document for NFE Policy was considered as a comprehensive document with regard to lifelong learning perspective, addressing - 25 A or Right to Education, SESP 2014-18 and SDG 4.
Secondly, for finalizing pre-policy document and NFE Policy, intensive dialogues with diverse group were conducted at the field, district, divisional and provincial levels. The NFE Policy is a key deliverable under SBEP. SCDP ensured a consortium based approach with the support of SE&LD, development partners (UNICEF, JICA and USAID) to jointly finalized the policy and strengthen Directorate of Literacy and Non-formal Education. SCDP supported NFE Directorate in establishing linkages for policy and its implementation with multiple departments linked to beneficiaries and program options proposed under the draft policy. Some of these included Sindh Education Foundation SEF, Benazir Income Support Program (BISP), Sindh Technical Education Vocational Authority (STEVTA), National Commission for Human Development NCHD and Basic Education Community Schools (BECs), the latter two being federally supported program but with networks across Sindh.
Sindh Education Foundation is a leading semi-autonomous body with SE&LD as parent department working on NFE Education in Sindh. With regard to NFE Policy, SCDP conducted couple of focused meeting with Managing Director, Sindh Education Foundation (SEF) and core team members for understanding its scope and delivery in NFE and literacy programs. Field visits were undertaken to SEF's NFE/Literacy programs. Learning materials developed by SEF were shared with the NFE Directorate. SEF PPP modalities for such programs were comprehended for exploring methods of scale up.
NFE POLICY APPROVAL AND LAUNCH As a result of series of consultative meetings, workshops, focused group interview and study of existing NFE program, SCDP in collaboration with Directorate of NFE finalized Sindh NFE Policy. The formal approval process of Sindh NFE Policy was time intensive. SCDP in collaboration with JICA, Directorate of NFE pursued the approval process consistently. Finally, approval of NFE Policy by the Sindh Government in the Cabinet meeting held on October 5, 2017. The NFE policy formally notified on Feb 27, 2018 and launched on the same day. The Minister of Education, SE&LD, Secretary of Education, Deputy Mission Director USAID, Mr. John Smith-Sreen accompanied by other dignitaries from the public and private sector participated in the event. Speakers emphasized the importance of Non Formal Education in the light of high number of out of school children and low literacy rates in Sindh. They further stressed on the significance of the implementation of this Policy to combat high number of drop outs and low literacy rate in the province. The Minister for education stated that strong political support would be provided to implement the NFE policy in order to improve the educational indicators in Sindh.
Deliverable 4-c-2; 4-c-3
NFE POLICY IMPLEMENTATION FRAMEWORK SCDP in collaboration with Directorate of NFE, JICA including SBEP partners initiated drafting of NFE Implementation framework in August, 2017. Following the launch of Non Formal Education Policy 45 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 (NFE), the core committee consisting of Directorate of Literacy and Non-Formal Education, SRP, JICA, UNICEF and SCDP held several meetings to suggest timelines for developing NFE Policy Implementation Framework. Later, the work on NFE Implementation Framework kicked off. After several meetings of core committee, the NFE Implementation Framework was finalized in June, 2018, the costing part of NFE implementation plan was supported by UNICEF.
NFE taskforce meeting was held on March 5, 2019. In this meeting, it was recommended by Secretary SE&LD to incorporate changes in the implementation framework by incorporating PPP model in the framework. After incorporating requires changes, NFE implementation framework was shared with NFE Directorate which was approved by the Secretary SE&LD in the NFE Task Force meeting held on May 21, 2019. Approved NFE Implementation Framework was shared with USAID and disseminated in a seminar held on July 3, 2019. During the launch, Secretary SE&DL, Director NFE SE&DL GoS including notable dignitaries, USAID representative appreciated SCDPs contribution and expressed that the policy would serve as stepping stone in the realm of NFE in Sindh.
A concept paper on piloting of NFE Policy was also prepared and shared with Directorate of NFE and USAID. The piloting aspect will support the SE&LD/Directorate NFE to implement NFE through PPP Node or on similar model. SCDP continued active support to Directorate of NFE throughout the life of project.
NFE BEST PRACTICES STUDY AND PILOTING For exploring and studying NFE Best Practices, SCDP in collaboration with NFE Directorate officials visited Punjab from April 18-21, to capture different NFE models including ‘Taleem Sab Kay Liay’ implemented by Literacy and Non-Formal Education Department, Government of Punjab. Followed by visit to Khayber PakhtunKhwa from April 23-25, Islamabad from May 7-9, 2018 and Gilgit-Baltistan from June 27-29, 2018 to document the Non-Formal Education Best Practices in Pakistan. Director Non- Formal Education and Additional Director Literacy Non-Formal Education SE&LD also visited Gilgit- Baltistan to comprehend NFE models. NFE Best practices consultative meetings were also organized in Karachi, Lahore and Islamabad for enriching the document and capturing good NFE practices as well. A few International and regional good practices were also included in NFE Best Practices study. In addition, based on recommendations of USAID, Sindh based NFE model of BECS and BRAC were also included in NFE Best Practices study which was shared with the Director. NFE Best Practices Study was disseminated during first week of July, 2018. During the dissemination event, SE&LD demonstrated immense interest in the research study and encouraged and acknowledged SCDP USAID for laying down pathways for building NFE programs in Sindh. USAID representatives, EMOs, Director NFE, PPP Node Director, Academic Researchers, SBEP partners and civil society members participated in NFE dissemination seminar.
NFE implementation framework envisaged the role of PPPs in NFEs, under the leadership of Directorate of NFE and PPP Node SE&LD, SCDP organized a consultative session. In the meeting, Director PPP Node, and NFE requested support from SCDP for developing working paper on PPPs in NFE. SCDP developed working paper for introducing PPPs in NFEs in collaboration with Directorate of NFE and PPP Node. Technical support was provided to PPP Node and Directorate of NFE in preparation of NFE PPP Policy Guidelines on the pattern of EMO Policy Guidelines. NFE PPP Policy Guidelines and PPP Policy Board Agenda were prepared and shared with PPP Node and NFE Directorate. Further, SCDP prepared note sheet, draft notification, and brief on NFE implementation framework, draft summary for Chief Minister which was shared with Secretary SE&LD. These foundation documents enabled NFE
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 46 CONTRACT AWARD NO: AID-391-C-15-00010 Directorate to initiate NFE piloting through PPPs model. Based on this work, PPP Policy Board has approved the implementation of NFE initiative through PPP model.
Deliverable 4-d-2; 4-d-3; 4-d-4.
TRAINING OF GOVERNMENT OFFICIALS TIER I, II, III Strengthen capacities, systems and policies of the SE&LD to improve the education services in conjunction with the education reforms in Sindh, three tiers of officials of the Government of Sindh were targeted for capacity building through study visits to USA, Asia Region and In-Country.
Tier-1: Min. of six high-level provincial officials trained at a US based university Tier-2: Min. of ten managers/ technical staff of SELD participate in a regional study tour Tier-3: Min. of 25 district level education managers from the target districts/towns trained and/or sent to inter-provincial exposure
Following tasks were performed to ensure smooth execution of trainings. Identification of potential ivy league universities well known for executive training programs and other options in USA. Sharing the options with Secretary SE&LD and USAID Senior Adviser to SBEP for review and discussion. Selection of Harvard University and Harvard Kennedy School (HKS) for Tier I training Selection of Tier I Officers for the courses in Government of Sindh. Options of relevant courses were shared with the earmarked officials for selection at HKS and was updated from time to time to accommodate timings suited to the senior most officials. SCDP communication with the Harvard Kennedy School registration/admissions team for necessary support to streamline the process ensuring compliance with USAID systems. SCDP registration with TraiNet of R1 focal persons to comply with all formalities of reporting, special category J-1 visas and waivers where needed, travel entries of Tier I officials reaching USA and returning to Pakistan. Training of SCDP R-1 in Islamabad on TraiNet systems (February 2016) Training Needs Assessment (TNA) forms were designed for an essential milestone under this sub-component. Development of Pre-Departure manual by SCDP team customized for each official.
For Tier I, Senior Officials of Government of Sindh were selected from P&D Department, FD GoS and SE&LD who were engaged in planning and policy making at provincial level. Under Tier 1 training, 6 high-level provincial officials trained at a US based university. Mr.Fazlullah Pechuho (Secretary Education), Mr. Rehan Iqbal Baloch (Additional Secretary Planning, Development and Finance, SELD) and Ms. Alia Shahid (Secretary Schools, SELD) were trained on Harvard Kennedy School course “Senior Managers in Government”, Similarly, Ms. Fouzia Khan (Head of Curriculum Wing SELD) on “Global Change Agents; Leading with Commitment, Creativity and Courage, Mr. Muhammad Waseem (Additional Chief Secretary, Planning and Development, GoS) on “Emerging Leaders” and Mr. Abdul Wahab Soomro (Program Director, PMIU-SBEP) on “Leadership Decision Making; Optimizing Organizational Performance”.
47 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 Under Tier II, a total of 10 Senior Officers and Heads of Organizations associated to School Education and Literacy Department visited Malaysia to learn about its education system and explore possibilities of adaptation. A pre-visit workshop was held on November 18, 2017 to brief participants about their travel, USAID guidelines, objectives and expected outcomes of the visit. During the visit, participants were informed about the education system of Malaysia, Education Plan (Bluebook 2013-25), Education Performance and Delivery Unit, School Education Division, Teacher Education Division, Quality Assurance Mechanism, Curriculum Development and Assessment Division, and Teacher and School Leadership.
Under Tier III, 30 government officials (25 from districts and 5 from provincial level allied institutes) were sent on an exposure visit from September 11-15, 2017 to observe and experience the reforms and initiatives taken by Khyber Pakhtunkhwa and Punjab to improve quality of education. A post-visit workshop was conducted with all the stakeholders to reflect on learning experiences from the exposure visit. The purpose of this workshop was to engage all the stakeholders in a constructive dialogue and share feedback on the policy and planning practices of Sindh.
STAKEHOLDER SEND OFF MEETINGS In the wake of project closure, SCDP conducted project send-off meetings with the key stakeholders. The objective of meeting were formally concluding project activities and sharing the experiences and sharing publications, products, manuals developed during course of the project to respective departments for sustainability.
Send off meeting with conducted with following key stakeholders, exclusively: Secretary School Education and Literacy Department GoS. PPP Node, PMIU, NFE Directorate, DG M&E.
During send-off meeting, Secretary SE&LD shared positive remarks about SCDPs contributions to Education Services in Sindh. He remarked that SE&LD would benefit from the intellectual capital of SCDP and its excellent research work. He noted that including others NFE Policy Implementation Framework would be essential document and SE&LD would build on the recommendations of the framework.
SCDP PROJECT CLOSEOUT CEREMONY SCDP organized a mega event to mark the completion of its project. The event was held on July 23, 2019 at Beach Luxury Hotel, Karachi. The objectives of the event was to showcase the successful journey of SCDP during life of the project. It’s assistance and support to SE&LD in the realm of Capacity Building at individual, institutional and systems level; Systems Strengthening through improved monitoring and evaluation and accountability; Policy Reforms through evidence based research and Communicating Change through timely advocacy, key messages and program visibility under SBEP. Including sustainability and way-forward for SE&LD GoS.
While addressing the audience during closing ceremony, Mr. Qazi Shahid Parvez, Secretary, SE&LD appreciated initiatives, assistance and support provided by SCDP. He mentioned that this assistance has provided significant boast to reform agenda of SE&LD under SBEP. He reinforced that SCDP was critical component of Sindh Basic Education Program and enabled the department by developing foundations and operational systems for PPP Node, PMIU and NFE Directorate functions specifically to respective institutions in an effective and efficient manner. PPP toolkit is an instrumental document for managing
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 48 CONTRACT AWARD NO: AID-391-C-15-00010 PPPs and EMOs in Sindh. The innovation introduced by SCDP in the shape ICTs trainings in schools and E-monitoring through SMC will pave way for upcoming reforms in educations. NFE Policy and its Implementation framework is breakthrough which has laid down the ground for increasing outreach of education services and alternate learning opportunities for out of school children and adolescent. He shared that department has earmarked PKR 600 million for PPPs in NFE on non-salary side to initiate implementation of NFE Policy and strengthen NFE directorate. He thanked SBEP, SCDP USAID for remarkable contributions in advancing the agenda of SE&LD GoS. He also showed gratitude to the people of America for such magnanimity and continuous support to the cause of Education in Sindh, Pakistan.
In his remarks on the occasion, Mr. Michael H. Hryshchyshyn (Director for Sindh and Balochistan, USAID/Pakistan) said that SCDP component of SBEP has closely worked with School Education & Literacy Department and its sub-institutions. SCDP has provided critical support services to SBEP PMIU, Directorate of Non-Formal Education, Director Monitoring and Evaluation and to other stakeholders. Mr. Hryshchyshyn termed PPPs as an innovative achievement of SE&LD. USAID SCDP provided support to PPP Node and SCDP’s publication “PPP Guide and Toolkit” is now being used in other sectors as well. Similarly, Directorate of M&E has performed exceptionally well in addressing the attendance and management issues at school level. SCDP’s Strategic Plan for the Directorate will help to get focus towards overall performance of the sector including student achievement.
Mr. Asad Ali Shah (Chairman Project Management Committee-SCDP) while delivering vote of thanks shared the highlights of SCDP. “Sustainability of the reforms is the big challenge”, said Mr. Shah. Leadership at all tiers of SE&LD and accountability for performance is the key for sustaining and scaling the reforms. He also reinforced that in this contemporary world, without technology development and quality of education is almost impossible. He underlined that the ICTs interventions carried by SCDP in SBEP targeted schools for teachers, students and out of school children must be scaled up and implemented across public schools in Sindh. This is a very impactful interventions and its dividends are huge. And, for improved public oversight of schools E-SMC monitoring should be considered for scale up as well. SCDP has trained SMC members on android based application for monitoring of schools across SBEP targeted schools. Its replication across public school would improve administration and governance of schools which is essential for delivery of quality education and sustainability.
PPP Node, Directorate of NFE, EMOs, SBEP implementing partners i-e CMP, SRP, PMIU and civil society members and notable educationists and development sector professionals participated in the event.
49 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 HUMAN RESOURCES Pool of experienced professional with proven track record was essential for achieving mandate of Sindh Capacity Development Project. The scope of project focused on capacity building, system strengthening and policy development of SE&DL. Therefore, quality human resources with required skillset was fundamental to the recruitment process. For achieving this herculean task, HR played pivotal role in onboarding the right people for the right job. HR maintained diversity and gender balance in team composition.
At the very inception of project, HR department put concerted efforts in finalizing recruitment process against key positions i-e team Chief of Party and Team Leaders for all four components of the project. Over the course of project implementation, HR, facilitated the process of hiring 81 personnel for the project. These include, Chief of Party, Team Leaders, Advisors, Managers, Officers, Coordinators, Assistants, Drivers and Support Staff.
During life of the project, HR was primarily engaged in meeting the human resource requirements, recruitment, maintaining payroll and handling of day to day human resource operations, besides, developing contracts and final settlements of the of the employees.
During the extended period of the project i-e August 6, 2018 to August 5, 2019, for the remaining duration of the project, HR faced challenges to hire fill team leader positions as potential candidates were reluctant to join for short span of time.
As a token of acknowledgement, all personnel who served under SCDP were received certification of appreciation from USAID.
ADMINISTRATION, LOGISTICS AND SECURITY Role of administration and logistics department was critical to the success of project. Key areas of support to the program including but not limited to the following during life of the project:
97 laptops were received from CMP for ICT on December 6, 2017. The laptops were inspected and insured before they were delivered to SCDP. During life of the project, SCDP continued to support the ICT team in organizing trainings and making necessary trainings arrangements. These trainings were conducted across SBEP targeted districts i-e Kashmor, Jacobabad, Sukkur, Khairpur, Larkana, Dadu, Qambarshadadkot and Karachi particularly in rural as well as in urban localities. Administration department ensure training arrangements spanning to logistical support, procurement and dispatch of trainings material and laptops at different venues from one training venue to the next and the cycle recurred. In order to ensure safety and security of the laptops and hardware, administration set up a storeroom in district Khairpur. This storeroom facility enabled ICT team to save time, transport cost and risk of damages and security by stocking laptop while succeeding training rounds were planned.
SCDP Administration department ensure, smooth taking over and at the completion of ICT targets handing over of the laptops and Wifi Device from and to Sindh Community Mobilization Program. Synonymous, administration team provided required support in organizing E-SMC trainings across SBEP targeted districts.
The M&E team visited various school in Kashmore, Jacobabad, Sukkur, Khairpur, Larkana, Qambarshadadkot, Jacobabad, Dadu and Karachi as a part of their quarterly monitoring visit. All SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 50 CONTRACT AWARD NO: AID-391-C-15-00010 required items were procured, hotel bookings for stay at all stations were made and vehicles were provided for transportation of the teams and material. 10 SBEP M&E field monitoring visits were conducted during life of the project. PMIU M&E team was also part of the visit. Administration and Logistics department provided support in successful completion of the M&E field visits.
Additionally, for safety and security purposes, a fire alarm system and security door lock system has been installed in the SCDP office premises. In order to familiarize the staff with the use, operation and types of fire extinguishers, an in-house demonstration and practice session was held during the month of November 2017.
USAID official vehicles (5) were handed over to USAID in well maintained condition.
In the wake of project closing, administration team ensured smooth dismantling of office fixture, furniture, Air Conditioners and its handing over to specific institutions as per USAID instructions.
51 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 SUSTAINABILITY PLAN: WAY FORWARD
SCDP considers human resource development and management is critical for institutional capacity building. It is well-established in the literature on educational reform that when institutions attain a certain level of capacity, given the right leadership, they are able to bring about positive change in terms of outcomes leading to sustained development and improvement. One of the main contribution of SCDP has been capacity building through training and continuing support to key people in SBEP. In addition, key issues in for sustainability of reforms, including matters relating to internal control system, have been highlighted in several communications, especially the final closing event of SCDP held on July 23, 2019. Following is the summary of key recommendations for sustainability of reforms under SBEP and for improving learning outcomes.
COMPONENT 1 As mentioned in the reports, SCDP had assisted PMIU in improving the internal audit framework, including developing Charters of internal audit function and the audit committee, and assistance in the conduct of risk based internal audit for the first quarter of Fy 2017-18. However, subsequently, the internal auditors resigned, and the position of internal auditor has remained vacant, and despite continuous follow, the Internal Audit Committee remained dysfunctional. It is essential for sustainability of the PMIU that an effective internal audit system is established and made functional.
Way Forward
SCDP suggests following immediate steps to reactivate the Internal Audit Committee and to ensure robust implementation of the Internal Audit function at PMIU.
a. Completion of hiring of internal audit staff and making the Audit Committee functional and effective to ensure timely and effective internal audit; or
b. Till the time point a. is implemented, hiring of an independent professional services firm to carry out and provide internal audit services, reporting either to the Audit Committee or to Program Management Committee.
COMPONENT 2 Currently, PMIU’s M&E section is under staff and under-resourced in terms of budgetary allocations for M&E to support its field visit logistics and equipment for M&E activities. Provision of required resources is a pre-requisite to ensure implementation of SBEP M&E plan. These limitations continued to hamper PMIU M&E to execute SBEP M&E plan effectively and efficiently. Despite highlighting these deficiencies to senior management, PMIU / SELD has not been able to address and rectify them owing to their inability to induct appropriate resources and obtain required funding to address the identified gaps.
PMIU’s average rating has remained around 3.5 in the last four years, and throughout this period, they required assistance of SCDP to carry out M&E tasks. This rating has not improved significantly over the years, despite continuing engagement of SCDP with PMIU, including training of staff and other support. PMIU needs improvement in areas like a. staffing b. equipment c. appropriate funding and d. report writing skills to be able to carry out effective M&E tasks under the M&E plan of SBEP.
WAY FORWARD
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 52 CONTRACT AWARD NO: AID-391-C-15-00010 For implementing PMIU M&E transition plan, existing organizational capacity in terms of human resources, equipment and disposal of financial resources to PMIU M&E department is inadequate. They will require enhancements in existing system streams mentioned above to ensure implementation of SBEP M&E plan in an efficient, effective and independent manner post transition of SCDP.
Way forward
The turn-over of Director General (DG) has remained high. This has impeded smooth functioning of the organization. One reason for high rotation at this position is because of posting of government officials by S&GAD, who then get transferred, when they get better postings.
In order to ensure continuity of this position, it is suggested that a professional person who is appropriately qualified be inducted for this position, preferably from the market. This will ensure leadership and continuity of policies and Reforms.
Further, it is also proposed that SBEP M&E system may be considered to be expanded to cover entire SE&LD, for effective oversight. Serious efforts and commitment will be required to implement M&E strategic plan developed by SCDP.
COMPONENT 3 Communication is not considered as an important area of PMIU’s operations and not being used to its full potential, though all partners have designated a focal person to support, and report the monthly progress of the activities.
In addition, SE&LD in collaboration with USAID Sindh Capacity Development Project (SCDP), provided training on ‘Research Capacity Development Program’ to 27 staff members on 7 June 2018 with support from AKU-IED and SPDC. The training program was aimed to create a robust pool of human resource to support SELD in various research studies.
WAY FORWARD
It is necessary the respective organizations should continue to work on building capacity of its staff and provide them with necessary equipment, i.e. DSLRs and laptops, to ensure effective and timely events reporting.
SCDP trained nominated officials of SE&LD on conducting research to guide department in policy making and reforms. These trained officials should be involved in conducting research for SE&LD. SE&LD must strengthening institutional capabilities in research and advocacy. The administrators, managers and implementers of the Communication strategy should emphasize on positive image building, branding, informing the wider audience and strengthening internal and external communication. For this purpose a range of communication tools can be used, for example, positive image building is done through social media campaigns by highlighting success stories of teachers and students.
53 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 In addition, the SBEP should enhance advocacy and communication competencies to increase impact and visibility of SBEP among the GoS, SELD, media, civil society, and communities. The SBEP should work on the communication tasks in compliance with the USAID guidelines, during the program life.
COMPONENT 4 The sustainability plan for PPPs in Education include the institutionalizing and functioning of the PPP Unit in the ambit of School Education and Literacy Department. The PPP Unit needs to be adequately staffed to carry out its specific functions, besides its effective oversight by the Secretary SELD and the Minister. A dedicated office space for the Unit is in process. The sustainability plan also includes the capacity building of its staff in understanding and executing the PPP Policy and regulatory frameworks as per the sector-specific guidelines.
PPP Node shall have increased focus on Contract Management of the Concession Agreements and accountability for the outcomes is required. IA and IE reports must thoroughly be reviewed and gaps identified should be shared with the leadership. For example, the annual report of first RFP is still awaited from Independent Auditors (IAs). The stock taking of the performance of IAs and IEs is needed. Staffing is a risk for PPP Node, highlighted in SCDP’s report repeatedly. However, despite continuous follow up by SCDP, PPP Node remains without necessary resources / staff.
Scalability of ICTs in education is considered essential, but would be a challenging for SE&LD as required IT resources and infrastructure in schools is not available. Although this emerging trend in education has been piloted by various donors, including SCDP-USAID, it has not yet received a serious buy-in from the Government of Sindh. Lack of focus on this areas seems to be the main constraint / impediment in mainstreaming ICTs in public sector schools. In the past, even the facilities provided by the donors could not be maintained and sustained. Right approach for sustaining ICT learnings in schools would be to develop an ICT Policy, vision and strategy for mainstreaming technology into everyday learning in schools.
NFE Implementation Framework envisages PPP mechanism for NFE, which has been adopted by SELD and approved by PPP Policy board, as the main feature for implementation of non-formal education. The Implementation Framework provides clear set of organizational roles and responsibilities, costing and guiding essentials for implementation in addition to professional development of NFE teachers/ facilitators. The SELD plans PPPs as primary approach for NFE and also plans to revamp/ strengthen the Directorate of Literacy and NFE with the required staffing, strong presence at district level for field support, Monitoring & Evaluation system and NFE-MIS which is already in place.
The PPP Policy Board under the chairmanship of Chief Minister Sindh approved SE&LD proposal of introducing PPPs in NFE sub-sector on July 20, 2019. Budget of PKR 600 million has been approved in financial year 2019-20. It may also be noted that through SCDPs efforts the budget has been allocate at the current side of the provincial budget.
WAY FORWARD
Strengthening of the PPP Node with the required/ sanctioned staff, equipment and a dedicated office space is strongly recommended. Further, it is suggested that multiple sub-units of SE&LD having similar objectives and scope of works should agglomerate into consolidated sub-units.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 54 CONTRACT AWARD NO: AID-391-C-15-00010 A quarterly stock-taking meeting chaired by Secretary School Education can enhance the effectiveness of PPP Node, EMOs, IAs and IEs. It is recommended that such a forum should be notified by SELD At present, complaint management system is missing from the overall PPP framework in SELD. It is suggested that a complaint management system, linking communities directly with PPP Node/SELD should be established. It is also recommended that resources should be set aside in annual budget to continue to populate and update PPP MIS system developed under SCDP. Another important achievement of SCDP is introducing ICT training in schools benefitting in-school, out of school students and teachers. It is suggested that ICT training under PPP mode should continue. A concept note has already been collaboratively developed and shared with Director Teacher Training Institute NFE PPP model has been approved in PPP Policy Board meeting held in July 2019. The continued implementation NFE Policy 2017 and NFE Implementation Framework should be ensured.
55 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 SUCCESS STORIES
CHANGE DEMANDS SPIRIT
Ms. serves as at . She is 64 years old and resident of . To most of the people, it is permeable to take rest after the complementation of service tenure and enjoy at their level best. Ms. is one of those few people who continued their services purely on volunteer grounds for the betterment and improvement of School, community and society at large. For 10 years, she has been teaching at community level without any remuneration. She is considered as iconic personality of his area. Her act of dedication inspired many young professional women and teachers. As such, has remained potential school in terms of student’s enrolment and teacher’s attendance as well.
Similarly, she left no stone unturned and made every possible effort to mobilize and sensitize community members for INTEL ICTs Training and thus resulted extra ordinary, active participation regarding OOSC, Adolescents and Adults the Proposed school. She herself fully participate in INTEL ICTs Training at selected venue.
She further added, “By learning all ICTs modules step by step, spread sheet, MS word and such other skills, School improvement plan or Social mobilization plans shall be prepared on computer basis. Besides, all SMC and sub-committee’s remaining members should also be trained on basic computer skills on voluntary basis.
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 56 CONTRACT AWARD NO: AID-391-C-15-00010 EMPOWERING WOMEN THROUGH ICTS TRAINING UNDER SCDP
Long awaited desire of millions of people of Sindh Province to reform Non formal education system through ICTs training fulfilled. It came into practice when USAID –SCDP under C 4- started INTEL ICTs Training program to promote computer education, enhance capacity of community and use of ICTs in their routine life.
However, is commonly found in class room society two sisiters or brothers sit together same desk while having in similar grade accordingly. But it was surprising and bolt from blue when mother and daughter initiate on same desk for the purpose of INTEL ICTs Training Session held at in July 2016. Ms. , a mother aged 45 years old, proved that where others push themselves back mothers always put themselves forward to their children. She took her daughter 15 years old OOSC/ at ICTs training. Both of Participants . Sadaf daughter (left) and her are resident of sub rural area of . Ms. mother Ms. Amna (Right side) came to know about training through her community colleague.
Ms. and her daughter are associates with the handicraft occupation at their home. Both were curiously excited to learn ICTs basic skills. They continuously persisted their presence and step by step learnt basic module during the session till last day of training. After all, it was breath-taking moment when they learnt and opened Browsing and Searching Handicraft linked websites.
Ms. said: ICTs like radio and TV offered many possibilities for non-formal and distance education. They can deliver E-education contents at their own level. Apart from direct employment, ICTs can benefit women in a number of ways. It will prove viable tool of information and communication which goes a long way in empowerment of women. Effective and efficient use of internet can help women in assimilate information about variety range and quality of Handicraft products and publicity as well.
57 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 IMPRESSIONS OF MASTER TRAINERS: MS. S & HER SPOUSE MR.
This is a matter of great pleasure that SCDP & Intel took initiative for imparting 21st Century skills to teachers & students in Pakistan. Through this Program, we attended 35 hours Master Training at . During these training sessions we felt that our old traditional teaching techniques are not useful in the future. Through Intel
Teaching methods & ICT tools we learnt how new ways can be used performing our role as a teacher and mentor in better manner. From the very beginning, we felt the difference between our traditional system of teaching & modern teaching methodologies. Initially it was difficult to cope up with the new tools but after 2 days we became adaptive to these new tools and started enjoying and learning more. In this training, we learnt about: 1. How we can use ICT tools; 2. How to make a class room more informative 3. How we can adopt project based learning etc. We are very thankful to Madam Baela Raza, Madam Khadija Bashir, Sir T. M. Qureshi and rest of their team members, who provided us opportunity to join an informative & productive training sessions. We appreciate the efforts made by the Education & Literacy Deptt for the betterment of education system in Sindh. Sincerely,
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 58 CONTRACT AWARD NO: AID-391-C-15-00010 BRINGING BACK CHILDREN TO SCHOOL THROUGH THE USE OF ICT
17-year-old is a resident of the village in district . Even though wanted to study further, in 2014, he had to discontinue his education after tenth grade because of financial issues in the family. Instead, he had to help his father at the farm to make ends meet.
More than half of the working population in is associated with farming and agriculture and the majority of this population is not literate. Given such circumstances in the area, it was difficult for s father to cover both living costs and the education expenses of his children. The financial condition of s family eventually improved but this meant that s connection with education was disrupted which made it difficult for him to go back to school. It was around this time that got to know through a friend that an Information and Communications Technology training was being held by USAID in a nearby village. He was always fascinated by computers but never himself had the chance to use one. This fascination led him to attend the ICT training “When I used the computer for the first which was being conducted in Government Boys High School, time, I really liked it. I had never used . would travel for an hour and 30 minutes a computer before this. I want to do a every day to attend this training but his determination was inspirational. diploma in ICT after this.”
After attending the training, expressed that the exposure had reinvigorated his passion for continuing his education and
he intended to enroll himself in college.
’s story is unique but it points towards a larger phenomenon as well. Thousands of children not only in but across Sindh, drop-out every year. Programs such as the one mentioned earlier not only provide ICT skills to such students but also inspire them to continue their education. When these individuals go back to their communities, they serve as a critical mass in mobilizing other
members to benefit from education opportunities like these. Under the USAID Sindh Capacity Development Program (SCDP), more than 3000 individuals have been trained in Information and Communications Technology. These include both in-school and out-of-school children and teachers. The program aims to train a total of 4800 individuals by August 2018. The content of this training includes the basics of operating a computer, surfing the internet, sending emails and using MS Office.
59 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 THE LOVE FOR LEARNING IGNITED IN AN OUT OF SCHOOL CHILD Like 50% of children in Sindh today, was an out of school child. Instead of going to school, had been working as a helper in his father’s grocery store from the age
of 10. His father Mr. had started his
career working as a labourer for daily wages. However, he established a small grocery shop and engaged his 10 year old son to work with him, thinking that working in the grocery store would be more important to than going to school. was only in 5th grade when he dropped out of school.
In May 2017, s younger sister who is a student of Grade 8th in GHS , , told her brother that USAID’s Sindh Capacity Development Program is offering free ICT trainings for school going and out-of-school children. ’s teacher told her about the training and what they would
comprise of. was really excited when told him about the new things he will learn and the things he would be able to
do after the training. She explained that after the training he would be able to operate a computer, surf the internet and “When I shared the exciting experience explore its endless possibilities, write an email to any person of using a computer with my father, he around the world and create documents on MS Office. The said that my childhood is not in a grocery next day he requested his sister to help him enrol in the training shop, my right place is in the school.” and requested her teacher to add her brother’s name in the list of nominees.
s father was not pleased about missing 10 days of work to learn ICT skills. , however, recruited the help of their mother and together, the three of them convinced ’s father to let him attend the training. Thus, in June 2017, began participating in the ICT training session at Government High School .
was a quick learner and from very early on developed ease with operating a computer, surfing the internet and sending emails. ’s enthusiasm and interest in these trainings made his father realize that he was wasting the capabilities of his son by making him work in a grocery shop. ’s love of learning was ignited by these trainings and he was fascinated by the world that it had opened for him and its endless opportunities. ’s family re-enrolled him in the same school where he had studied till grade 5th. Now is a happy and active student of Grade 6 in GHS B Distrcit .
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 60 CONTRACT AWARD NO: AID-391-C-15-00010 STEERING THE CHANGE THROUGH TECHNO-INNOVATIONS
A passionate and dedicated teacher, , is currently rendering her services at a school called Government Girls High School in district . She participated in the ICT trainings organized for teachers in her school and soon, became an integral part. During the course of the teachers’ training, she swiftly grasped ICT concepts and demonstrated exceptional ICT and computer skills. Due to her remarkable performance, she was also selected as a master trainer for the ICT trainings for a group of teachers. While describing the significance of computer skills, she stated, “Government teachers are not familiar with computer education. We are used to conventional methods of teaching and learning process, which is getting outdated I am extremely glad to have been a part of ICT training. It has not only served as a motivational factor for teachers but equipped us with skills to conduct research on internet to prepare interesting lesson plans for students. This shall play a explaining different functions of menu bar during crucial role to improve the quality of education in ICT trainings in Government Girls High School schools.” She further explained the experience of , District different levels of ICT trainings. She also used her local social contacts to facilitate the participation of out-of-school children for ICT trainings. In addition to that, she narrated the view of girls’ parents as, “Majority of the parents in our locality in Jacobabad are of the view that girls have to get married at an early age so it is not worthwhile to send them to school. However, due to ICT trainings and the facility of laptops and internet devices, out-of-school children were inspired to resume their education. ”She believed that ICT trainings for children, with the concentrated efforts of herself and her team, had paved the way for out of school girls to recommence their academic education. She also believed that education alone can enrich their lives in many ways and it was a remarkable achievement for a girl particularly in such an ultra-conservative social environment.
’s efforts did not cease here. She went on to muster support from her fellow teachers to collaborate with the school’s administration to ensure that the computer lab is functional in school. In her school, despite availability of mini-laptops provided by a non-government organization, the computer lab has remained non-functional. Post-ICT trainings, Safia showcased competent skills and capabilities to manage the computer lab. With the support of the school administration coupled with school management committee, she went on to restore the computer lab in school. She was designated as a focal person for computer labs in GGHS . Integration of computer literacy in school is aiding efforts to overcome barriers regarding access of knowledge, research and connections with rest of world. She also added, “We are determined to use technology to inspire change in the lives of girls here. In my lectures, I try to motivate girls by referring them to the solution technology offers to the challenges they encounter such as, access to education etc. If girls are well versed with computer skills, I am sure they can use these skills to pursue their bigger dreams in future to transform their lives through education. I wish them all the best!”
61 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 TECHNOLOGY CREATES PATHWAYS FOR WOMEN EMPOWERMENT
Traditionally access to education has been low in Sindh, especially for females, as only 25% of females have ever attended school compared to 60% of males3. Girls that do enrol in schools are at a high risk of dropping out once they become an adolescent which is the period when girls are seen as “becoming mature” and it may start as early as the age of 8. Despite common perceptions on the discontinuation of adolescent girls’ education, the foremost reason is not poverty, distance to school or a lack of facilities. It is a lack of opportunities. Adolescent girls are unable to access opportunities due to conventional conservative traditions symbolizing girls as token of honour in rural areas of interior Sindh, limiting their possibilities of mobility, empowerment and education. , aged 18, daughter of from , is one example of a striving adolescent girl out of school adolescent, beneficiary of who managed to create a path to not give up on her dreams. Information Communication Technology trainings in GGHS District After her matriculation, one of Saima’s siblings was diagnosed with cancer and eventually could not survive after three years of the prolonged illness.This traumatic situation stalled Saima’s education for a few years and put her family into deep financial crisis. She recalled, “Cancer is a fatal ailment. Prolonged illness and then death of a sibling spared nothing in our family. Life stopped all at once. I was extremely broken to witness such a sad situation facing my family. My hopes of pursuing education withered away as my family drifted into financial crisis.” When poor families face a crisis caused by death or sickness of a family member, they are likely to reassess whether or not their child’s education is delivering on promises: at that point, many parents decide to discontinue their children’s education.
shared, “One day, one of my friends shared that USAID is offering computer trainings to out-of- school students in my school. Instantly, I discussed it with my parents and sought their permission to avail this opportunity. I was very curious to learn about computers. This opportunity was a beacon of hope for me to once again, get back to my school and meet my teachers and friends.” She participated during the ten days Information Communication Technology trainings held at Government Girls High School Allan Khan Jamali under Sindh Capacity Development Project-USAID. Saima successfully completed her training. Soon, she started to use desktop computer at her home. Keeping in mind, her stressful financial conditions, she started to offer computer tuitions to girls in the neighbourhood. The number of students has been gradually increasing. She is effectively using acquired computer skills to generate an income to support her family and education. She shared her aspirations, “Students are increasing day by day to learn computer. Since, I am a girl so families have no issues in sending their adolescent girls to me for learning computers. Once my income increases, I will purchase another computer to extend my computer center and steadily expand it on big scale level. This income will also help to resume my further education in future.”
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 62 CONTRACT AWARD NO: AID-391-C-15-00010 PROMOTING ENTREPRENEURSHIP THROUGH COMPUTER SKILLS
Women continue to confront scores of odds in terms of accessing dividends of human development, particularly in our society which is largely dominated by patriarchal norms. Access to economic opportunities for women remains inequitable. Gender inequity systematically marginalizes a large segment of untapped human capital. This setting paints a deplorable picture of females in rural areas of district Dadu where social, cultural, patriarchal norms and religious paid work for women are considered highly unrespectable and undesirable.
Seventeen-year-old from station area of district is determined to break barriers that limits access to economic opportunities by using computer skills acquired from the ICT Training organized by Sindh Capacity Development Project (SCDP) in the neighbouring girls’ school. Lizna shared, “I live in a large family of seven sisters and two brothers. My mother is a government servant and a sole breadwinner. It was always my is administering make-up session of a client desire to be an earning hand for my family in meeting daily at her parlour in station, district household expenses and supporting my education.” She also stated that despite her mother being an educated lady, their mobility and choice of earning is restricted due to cultural pressures. She was looking for an opportunity that would assist in generating some income for her family. She informed that there were little options available for income generation for stay-at-home girls. It was her mother who informed her about free of cost computer training taking place at Government Girls’ High School Station. This training turned out to be a beacon of opportunity for her. During the training, Lizna demonstrated extraordinary confidence and performed exceptionally well. She also added,” We, the siblings, run a female beauty parlour within our home premises. After getting ICT training, I started using the internet to search for different beauty tips and products. Now that I share more hygienic and effective tips with my clients, they are more satisfied with my work. My client base has also increased. I am getting noticed by girls in my vicinity. Girls of my age mostly prefer to visit my parlour. I am able to enjoy this distinction due to my computer skills.” Lizna has also inspired her friends and peers to pursue computer courses. Her friends visit the parlour where she facilitates and guides them to learn computer skills in order to chase their dreams. She contentedly mentions, “We have a computer at home. ICT training enabled me to not only use computer for my own needs but also facilitate in training ICT skills to other girls. My mother is so happy and proud of me.”
63 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 CAPACITY BUILDING: USAID’S FUNDED ICT PROGRAMS HELPS TO TURN DREAMS INTO REALITYS Mr. did his Masters in Computer Science (MSc) from University of Sindh in Jamshoro.
has been working as a teacher since 2007, and taught Math & literature in several capacities. However, he always felt incomplete personally in terms of his professional competencies. Having an initial and genuine interest in the field of IT & technology, he always wanted to pursue his field of interest, but could not do so due to limited resources.
SCDP’s ICT (Information Communication Training) program provided a perfect platform to candidates like , along with several others who always had the passion to learn, but for some Mr. Qalandar Baksh sitting in his personal coaching centre reasons could not follow their dreams.
got the opportunity to acquire training from the SCDP’s ICT program in August 2017. The ICT program helped him in getting a firm grip over major computer functionalities like Microsoft Office (which included major tools like Word, Excel & PowerPoint), and Internet usage. Since obtaining the ICT training, not only ’s IT skills were further polished, but also helped him in setting a firm knowledge base for himself, allowing him to grow professionally in the later stages of life. With a strong knowledge base continued to explore more IT related abilities on his own - majority of which he learned exploring from different e-learning modules available on the internet.
This strong ambition and strive from has led him to be a Master Trainer today, foundation of which was laid by the SCDP’s ICT program (which is funded by USAID). has been proven to be a successful ICT trainer himself, and taught computers in several schools, some of which include majorly recognized intuitions like Government Girls High School – , Government Boys High School – , Government High School – , along with a couple more, in which he trained several other teachers along with children (both in-school & out-of-school). Today, with the support of the SCDP’s ICT program not only has successfully fulfilled his professional goals of being a IT teacher / trainer, but has also opened up a Computer Training center in his locality on personal grounds in which children learn computers every day. His trainees are grasping this opportunity in areas where there is a high need for quality computer education. These ICT trainees trained by will eventually turn into future trainers and spread this IT related knowledge even further; grounds of which was initiated by SCDP & USAID – ultimately leading towards a better and more learned Pakistan
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 64 CONTRACT AWARD NO: AID-391-C-15-00010 PICTURE GALLERY
ORIENTAION OF PMIU STAFF ON SCDP
SAP TRAINING BY FABS TO PMIU OFFICERS
65 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 MANUALS TRAINING SEPTEMBER 2017
SBEP M&E FOCAL GROUP MEETINGS
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 66 CONTRACT AWARD NO: AID-391-C-15-00010 TRAINING VISIT TO PUNJAB BY CMOs AND PMIU M&E STAFF
DE-BRIEFING TO SECRETARY EDUCATION ABOUT TRAINING VISIT TO PUNJAB PMIU
67 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010
ANNUAL PROGRESS REVIEW 2015-16
SBEP QUARTERLY MONITORING VISITS
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 68 CONTRACT AWARD NO: AID-391-C-15-00010
69 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010
SMC TRAININGS – MARCH TO JUNE 2018
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 70 CONTRACT AWARD NO: AID-391-C-15-00010
MEETINGS ON M&E STRATEGIC PLAN AT DG M&E
71 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 WORKSHOP ON SBEP COMMUNICATION STRATEGY HELD ON MAY 2016
ANNUAL PROGRESS REVIEW MEETING AUGUST 2017
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 72 CONTRACT AWARD NO: AID-391-C-15-00010 RESEARCH CAPACITY DEVELOPMENT ORIENTATION MEETING AT SELD – OCTOBER 2017
DISSEMINATION SEMINAR ON PPP STUDY - JULY 2018
73 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010
EGRA DISSEMINATION EVENT – 14 MARCH 2019
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 74 CONTRACT AWARD NO: AID-391-C-15-00010
WEB POSTS ON SBEP SOCIAL MEDIA
75 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010
SNAPSHOTS FROM THE SBEP NEWSLETTER
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 76 CONTRACT AWARD NO: AID-391-C-15-00010 LAUNCH EVENT OF THE PPP GUIDE & TOOLKIT – NOVEMBER 2017
77 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010
TRAINING ON PPP POLICY AND REGULATORY FRAMEWORK - JUNE 2018
PPP MIS EVENT – DECEMBER 2018
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 78 CONTRACT AWARD NO: AID-391-C-15-00010
PPP MIS TRAINING
PPP MIS TRAINING FOR EMOS
79 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 ICT TRAINING of IN-SCHOOL STUDENTS AND OUT OF SCHOOL CHILDREN 2016-17
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 80 CONTRACT AWARD NO: AID-391-C-15-00010 ANNUAL PROGRESS REVIEW – JULY 2018
ICT TRAININGS – 2017-18
81 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 ICT TRAININGS OF TEACHERS AND OUT OF SCHOOL CHILDREN 2018-19
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 82 CONTRACT AWARD NO: AID-391-C-15-00010 ICT SKILLS FOR SCHOOLS – SUCCESS AND WAY FORWARD
83 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010 NFE CONFERENCE DECEMBER 2017
NON FORMAL EDUCATION POLICY LAUNCH
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 84 CONTRACT AWARD NO: AID-391-C-15-00010
TIER 1: STUDY VISIT TO USA
TIER II TRAINING, SELD OFFICIALS VISITED MALAYSIA
85 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010
TIER III EXPOSURE VISIT TO PUNJAB AND KPK 2016 - 2017
TIER III POST VISIT WORKSHOP – OCTOBER 2017
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 86 CONTRACT AWARD NO: AID-391-C-15-00010
DG M&E SEND-OFF MEETING
DIRECTORATE NFE SEND-OFF MEETING
87 | SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 CONTRACT AWARD NO: AID-391-C-15-00010
PPP NODE SEND-OFF MEETING
SINDH CAPACITY DEVELOPMENT PROJECT | PROJECT FINAL REPORT | AUGUST 6, 2015 – AUGUST 5, 2019 | 88 CONTRACT AWARD NO: AID-391-C-15-00010