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Electoral Area Services Committee Agenda

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Electoral Area Services Committee Agenda Electoral Area Services Committee Amended Agenda April 30, 2020 10:45 am Members: Director Sosnowski (Chair), Director Clovechok (Vice Chair), Director Doehle, Director Gay, Director Walter and Director Wilkie Voting Rules: Unless otherwise indicated on this agenda, all Directors have one vote and a simple majority is required for a motion to pass. Pages 1. Call to Order 2. Addition of Late Items 3. Adoption of the Agenda 4. Adoption of the Minutes 4.1 March 5, 2020 Meeting 3 5. Invited Presentations & Delegations 6. Correspondence 6.1 Development Services - Building Report 6 6.2 Engineering Services Report 7 7. Unfinished Business 8. New Business 8.1 Discretionary Grants-in-Aid - May 9 EA Directors, Weighted 8.2 Waldo Cove Regional Park Management Plan 16 *8.3 Provision of Dog Control Services to Akisqnuk First Nation – Indian Beach 35 Estates 9. Bylaws 9.1 Bylaw No. 2993 - Spur Valley Water System Regulation and Fee Amendment 36 Bylaw - Introduction 9.2 Bylaw No. 2994 - Elko Community Water System Regulation and Fee 40 Amendment Bylaw - Introduction 10. Late Agenda Items 11. Reports from Directors 12. Adjournment Page 2 of 42 MINUTES OF THE ELECTORAL AREA SERVICES COMMITTEE MEETING March 5, 2020 Regional District Office, Cranbrook, BC PRESENT: Committee Vice Chair S. Clovechok Electoral Area F Director M. Sosnowski Electoral Area A Director S. Doehle Electoral Area B Board Chair R. Gay Electoral Area C Director J. Walter Electoral Area E Director G. Wilkie Electoral Area G STAFF: S. Tomlin Chief Administrative Officer S. Moskal Corporate Officer C. Thom Executive Assistant (Recording Secretary) Call to Order Committee Vice Chair Susan Clovechok called the meeting to order at 3:26 pm. Adoption of the Agenda MOVED by Director Walter SECONDED by Director Sosnowski THAT the agenda for the Electoral Area Services Committee meeting be adopted. CARRIED Adoption of the Minutes February 13, 2020 Meeting MOVED by Director Gay SECONDED by Director Doehle THAT the Minutes of the Electoral Area Services Committee meeting held on February 13, 2020 be adopted as circulated. CARRIED New Business Discretionary Grants-in-Aid - March 49054 MOVED by Director Doehle SECONDED by Director Gay THAT the following Discretionary Grants-in-Aid be approved: British Columbia Conservation Foundation – WildSafeBC Elk Valley • A - $1,000 • B - $500 British Columbia Conservation Foundation – WildSafeBC Kimberley Cranbrook • C - $1,000 Cranbrook & District 4H Council Association – Cranbrook & District 4-H Show and Sale • A - $1,000 • B - $1,000 • C - $1,000 (continued on next page) Page 3 of 42 Page 1 Electoral Area Services Committee Minutes March 5, 2020 49054 (continued) Cranbrook & District 4H Council Association – Open Show – AG for All • A - $1,000 • B - $500 • F - $500 • G - $500 East Kootenay Volleyball Club – End of Season Awards Banquet and Thank-you • A - $150 • B - $150 • E - $150 Kimberley Nordic Club – Biathlon Equipment Project • C - $2,000 Wardner Community Association – Steeplesview Reading Centre • C - $2,000 CARRIED 49055 MOVED by Director Gay SECONDED by Director Walter THAT the following Discretionary Grant-in-Aid be denied: • Moyie Community Association – Ellis Park Upgrades CARRIED Community Works Fund - Lazy Lake Water Level Control Diversion Ditch & Culvert 49056 MOVED by Director Walter SECONDED by Director Sosnowski THAT a Community Works Fund grant of $20,000 be provided for the Lazy Lake Water Level Control Diversion Ditch and Culvert Upgrade. CARRIED Community Works Fund - Swift Internet Inc. 49057 MOVED by Director Gay SECONDED by Director Walter THAT Community Works Funds of $28,000 be granted to Swift Internet Inc. for their Moyie internet upgrade project, subject to the following: • the project being approved for funding through the CRTC Broadband Fund or the NDIT Connecting BC program; and • project outcomes meeting the definition of High Speed Internet Service in the Local Government Act. CARRIED Community Works Fund - Tough Country Communications 49058 MOVED by Director Doehle SECONDED by Director Walter THAT Community Works Funds of 17% of the cost of their Baynes Lake/Kragmont internet upgrade project, up to a maximum of $44,277, be granted to Tough Country Communications, subject to the following: • the project being approved for funding through the CRTC Broadband Fund or the NDIT Connecting BC program; and • project outcomes meeting the definition of High Speed Internet Service in the Local Government Act. CARRIED Page 4 of 42 Page 2 Electoral Area Services Committee Minutes March 5, 2020 Draft 2020 - 2024 Financial Plan The Committee reviewed changes to the Five-Year Financial Plan as presented by the Chief Financial Officer. Bylaws Bylaw No. 2977 (Crossroads Ball Park Regulation and Fee) - Introduction 49059 MOVED by Director Walter SECONDED by Director Wilkie THAT Bylaw No. 2977 cited as “Regional District of East Kootenay – Crossroads Ball Park Regulation and Fee Bylaw No. 2165, 2009 – Amendment Bylaw No. 2, 2020” be introduced. CARRIED Adjourn to Closed MOVED by Director Gay SECONDED by Director Sosnowski THAT the meeting adjourn to a Closed Electoral Area Services Committee meeting to consider the following matters: 1. Notice on Title and Bylaw Enforcement – Section 90(1)(g) of the Community Charter – litigation or potential litigation affecting the RDEK; and 2. Windermere Water Upgrade Project Engineering Services Contract – Section 90(1)(j) of the Community Charter – information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act. CARRIED The meeting adjourned to closed at 3:43 pm. Committee Vice Chair Susan Clovechok Shannon Moskal, Corporate Officer Page 5 of 42 Page 3 Department Report File No: Chh 536 004 Subject Development Services Monthly Board Report – Building Month May Building Total monthly inquiries (phone/email/counter): 1,372 March 2020 Year to Date Total Total Permits Dwellings Construction Permits Dwellings Construction Jurisdiction Issued Created Value Issued Created Value Area A 0 0 $0 2 2 $1,015,000 Area B 4 0 $423,000 7 1 $748,000 Area C 10 4 $1,835,000 18 8 $2,837,200 Area E 3 0 $18,500 7 0 $145,500 Area F 8 4 $2,387,900 23 10 $8,328,900 Area G 1 0 $3,000 7 1 $1,281,999 Totals 26 8 $4,667,400 64 22 $14,356,599 Canal Flats 2 1 $493,000 4 2 $587,000 Cranbrook 14 9 $3,873,687 40 17 $26,329,687 Elkford 1 0 $4,500 9 4 $923,500 Fernie 11 6 $3,124,500 19 7 $3,337,500 Invermere 5 4 $883,000 7 4 $893,850 Kimberley 9 7 $2,739,000 26 20 $4,617,303 Radium 2 0 $820,000 5 4 $1,517,872 Sparwood 8 0 $105,500 10 0 $165,499 Totals 52 27 $12,043,187 120 58 $38,372,211 Bylaw Compliance Active compliance files: 42 Columbia Valley Dog Control Area F Area G Radium Total Complaints 4 2 0 6 Notification/Warning Issued 0 0 0 0 Captured 0 0 0 0 Pound Nights 1 0 0 1 Licenses Sold 0 0 0 0 Page 6 of 42 Page 1 of 1 Department Report File No: U 600 001 Subject Engineering Board Report May 2020 Month May 2020 RUSHMERE WATER SYSTEM Operators completed the annual water filter cleaning which will help to prolong filter life and ensure safe water continues to be produced. WINDERMERE WATER SYSTEM The Water Quality Advisory remains in place as turbidity is between 0.7 and 1.0 NTU. The Windermere Watermain Upgrades have begun and Marwest Industries has installed watermains in the lane near the Community Hall and Victoria Avenue. Staff continue to coordinate with MoTI’s to delay their paving contractor a few weeks to allow watermain work to be completed. EAST SIDE LAKE WINDERMERE WATER SYSTEM Timber Ridge and Swansea Road watermain looping construction continues with the watermain installed in Swansea Road, between Timbermont Road and the Chamber of Commerce parking lot, and across the highway. Completion date is anticipated to be May, which will then set up the treated water connection to Windermere in late May. The tender period has closed for the standby generator for the lake pumps and the construction contract is anticipated to be awarded at the May Board meeting. Operators drained and cleaned the tube clarifiers, which is an early process in the treatment system. A video/teleconference Utility Advisory Commission meeting occurred on April 20 where the Financial Plans, operating and capital reserve status, system metrics, and Projects status was discussed. HOLLAND CREEK WATER SYSTEM Kinbasket Water and Sewer continue to assess their water capacity to supply future development off reserve. Comments for their draft assessment were passed on to Kinbasket. EDGEWATER WATER AND SEWER SYSTEMS Macaulay Creek continues to flow normal for this time of year. A significant watermain break occurred in the middle of the night on April 5 along Purcell Avenue. Operators and a contractor responded, repaired the break, and restored service at mid-day. A video/teleconference Utility Advisory Commission meeting is scheduled for April 22 to discuss the Financial Plan, systems operation and maintenance, and water user fees. SPUR VALLEY WATER SYSTEM Operators removed an airlock in the chlorine injection line that caused chlorine residual to drop although adequate chlorine was maintained in the distribution system during that time. Page 7 of 42 Page 1 of 2 Department Report April 21, 2020 Engineering U 600 001 FAIRMONT FLOOD AND LANDSLIDE SERVICE The engineering services Request for Proposals will be issued near the end of April for the Cold Spring Creek upgrades and debris trap construction. Proposals are to be submitted by the end of May with construction tentatively scheduled for 2021.
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