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SOLTRANS BOARD OF DIRECTORS AGENDA Board of Directors 4:00 PM, Thursday, March 19, 2020 REVISED LOCATION: SolTrans Conference Room 1850 Broadway Street Vallejo, CA 94590 Public Comment: Pursuant to the Brown Act, the public has an opportunity to speak on any matter on the agenda or, for matters not on the agenda, issues within the subject matter jurisdiction of the agency. Comments are limited to no more than 3 minutes per speaker unless modified by the Board Chair, Gov’t Code § 54954.3(a). By law, no action may be taken on any item raised during the public comment period (Agenda Item IV) although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the agency. Americans with Disabilities Act (ADA): This agenda is available upon request in alternative formats to persons with a disability, as required by the ADA of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (Cal. Govt. Code §54954.2). Persons requesting a disability related modification or accommodation should contact Suzanne Fredriksen, Clerk of the Board, at (707) 736-6993 during regular business hours at least 72 hours prior to the time of the meeting. Staff Reports: Staff reports are available for inspection at the SolTrans office, during regular business hours, 8:00 a.m. to 5:00 p.m., Monday-Friday. You may also contact the Clerk of the Board via email at [email protected]. Supplemental Reports: Any reports or other materials that are issued after the agenda has been distributed may be reviewed by contacting the SolTrans Clerk of the Board and copies of any such supplemental materials will be available on the table at the entry to the meeting room. Agenda Times: Times set forth on the agenda are estimates. Items may be heard before or after the times shown. 1. IMPORTANT NOTICE Due to the current situation with Covid-19, the Closed Session initially scheduled for 3:30 p.m. is cancelled. The regular Board meeting will begin at 4:00 p.m. Members of the public are encouraged to attend the Board Meeting via Ring Central Webinar: https://meetings.ringcentral.com/j/3925116760?pwd=cEZuN3BVS3FIUG1HVEtRSmUxZGw3dz09 , Password: STBoard_20 where a webinar "chat" feature will be available for providing public comment. Members of the public without internet access may alternately call into the meeting: 1 (623) 404-9000, Meeting ID: 392 511 6760, Password: 044831; however, please note there is currently no capability for SolTrans to moderate public comments via phone. Remote public comment is available by emailing the Board Clerk at [email protected], or by calling (707) 736-6993 (prior to 3 pm). In person seating spaced per the 6 feet social distancing guidelines will be available for those wishing to attend in person. We encourage all attendees to follow state and federal guidelines when deciding whether to attend in person or remotely. 2. CALL TO ORDER/PLEDGE OF ALLEGIENCE Elizabeth Patterson, Chairperson, City of Benicia (4:00 p.m.) 1 The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 3. CONFIRM QUORUM/STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; (3) leave the room until after the decision has been made. Cal. Gov’t Code § 87200. 4. APPROVAL OF AGENDA 5. OPPORTUNITY FOR PUBLIC COMMENT 6. EXECUTIVE DIRECTOR'S REPORT 7. PROCLAMATIONS & PRESENTATIONS 8. CONSENT CALENDAR Recommendation: Approve the following consent items in one motion. Note: Items under consent calendar may be removed for separate discussion. 8.A. Meeting Minutes of February 20, 2020 Suggested Action: Approve the Board Meeting Minutes of February 20, 2020. (PRESENTER: Suzanne Fredriksen, Board Clerk) Board Meeting Minutes of 02-20-20.pdf 8.B. Approve SolTrans’ Application for Low Carbon Transit Operations Program (LCTOP) Funds for Fiscal Year (FY) 2019-20 Suggested Action: Approve the Board Resolution in Attachment A authorizing the execution of the LCTOP Project and the Certifications and Assurances in Attachment B. (PRESENTER: Dennis Ybarra, Program Analyst II) Staff Report - Approve LCTOP Funds application.pdf Attachment A - Reso 2020-02 LCTOP.pdf Attachment B - LCTOP Authorized Agent Certs & Assurances.pdf 8.C. Federal Transit Administration Section 5339(b) Bus and Bus Facilities Program Grant Application Suggested Action: Approve Resolution 2020-03 authorizing the Executive Director to apply for FTA Section 5339(b) Bus and Bus Facilities Grant Funds. (PRESENTER: Dennis Ybarra, Program Analyst II) Staff Report - FTA Section 5339(b) Bus & Bus Facilities Grant Application.pdf Attachment A - Reso 2020-03 Section 5339(b) funds.pdf 8.D. Award Contract for Engineering and Design Consulting Services to WSP Suggested Action: Authorize the Executive Director to award and execute a contract with WSP to provide Engineering and Design Consulting Services over a three-year period not-to-exceed $1,100,000, subject to legal counsel approval as to form. (PRESENTER: Patricia Carr, General Services Manager) Staff Report - Award Contract for Engineering & Design Consulting Services to WSP.pdf 2 The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org Attachment A - 2019-RFQ-01 Engineering & Design Consulting Services.pdf REGULAR CALENDAR 9. ACTION ITEMS 9.A. Award of Contract for Transit Operations and Maintenance Services Suggested Action: Approve an award of the Transit Operations and Maintenance Services contract to National Express Transit, LLC for the period from July 1, 2020 through June 30, 2025, with five one-year options extending through June 30, 2030. (PRESENTER: John Sanderson, Operations and Planning Manager) Staff Report - Award of Contract for Transit Operations and Maintenance Services.pdf Attachment A - Technical Scores.pdf Attachment B - ICE BAFO Comparison.pdf 9.B. Budget Outlook for Fiscal Year (FY) 2021-21 Through FY 2029-30 Suggested Action: Provide feedback on the Budget Outlook through FY 2029-30. (PRESENTER: Kristina Botsford, Deputy Director) Staff Report - Budget Outlook FY 2020-21 through FY 2029-30.pdf Attachment A - SolTrans Ten-Year Financial Forecast.pdf 9.C. Fare Analysis Suggested Action: Provide Feedback on the fare analysis. (PRESENTER: Kristina Botsford, Deputy Director) Staff Report - Fare Analysis.pdf 9.D. Letter of Support for Dedicated Bus Lane on Bay Bridge Suggested Action: Authorize Staff to submit a letter of support to the Transbay Coalition for a dedicated bus lane on the Bay Bridge. (PRESENTER: Beth Kranda, Executive Director) Cover Memo.pdf Attachment A - AC Transit Staff Report to Adopt Resolution of Support.pdf Attachment B - AC Transit Resolution in Favor of Bus-Only Lane.pdf Attachment C - Berkeley City Council Letter and Materials for Bay Bridge Bus Only Lane.pdf Attachment D - Berkeley Resolution in Support of a Bus-Only Lane.pdf NON-ACTION/ INFORMATIONAL 10. DISCUSSION ITEMS 10.A. Mobile Ticketing App Demonstration and Usage for First Four Months Suggested Action: Informational. (PRESENTERS: Kristina Botsford, Deputy Director and Mandi Renshaw, Program Analyst II) Cover Memo.pdf 11. NON-DISCUSSION ITEMS 3 The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 12. BOARD OF DIRECTORS COMMENTS 13. ADJOURNMENT 4 The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org This page intentionally left blank. 5 ®!Trans SOLTRANS ACRONYMS LIST OF TRANSPORTATION TERMS Last Updated: April 11, 2019 Solano County Transit A MPO Metropolitan Planning Organization ABAG Association of Bay Area Governments MTC Metropolitan Transportation Commission ADA Americans with Disabilities Act N, O, & P APC Automatic Passenger Counter NEXT National Express Transit APTA American Public Transit Association NTD National Transit Database AVL Automated Vehicle Location System O&M Operations and Maintenance B PAC Public Advisory Committee BAFO Best and Final Offer PARS Public Agency Retirement Services BART Bay Area Rapid Transit PCC Paratransit Coordinating Council C PNR Park & Ride CalACT California Association for Coordinated PPP (3P) Public Private Partnership Transportation PY Prior Year CalOES California Office of Emergency Services R & S CalSTA California State Transportation Agency RFP Request for Proposals Caltrans California Department of Transportation RM2 Regional Measure 2 Funds CAM Cost Allocation Model RM3 Regional Measure 3 Funds CARB California Air Resources Board RVH Revenue Vehicle Hours CNG Compressed Natural Gas RVM Revenue Vehicle Miles COA Comprehensive Operational Analysis SRTP Short Range Transit Plan COV City of Vallejo STA Solano Transportation Authority CTA California Transit Association STAF State Transit Assistance Fund CTC California Transportation Commission T CTSA Consolidated Transportation Services TAC Technical Advisory Committee Agency TCP Transit Capital Priorities D TDA Transportation Development Act DAR Dial-a-Ride TIP Transportation Improvement Program DBE Disadvantaged Business Enterprise TNC Transportation Network Company DOT Department of Transportation U, V, W, Y E & F UA or UZA Urbanized Area FAST Fairfield and Suisun Transit VMT Vehicle Miles Traveled FAST Act Fixing America's Surface Transportation Act VTC Vallejo Transit Center FHWA Federal Highway Administration WETA San Francisco Bay Area Water Emergency FTA Federal Transit Administration Transportation Authority FY Fiscal Year YTD Year to Date G, H, I, & J GFI Gen-fare Industries Farebox GPS Global Positioning System HOV High Occupancy Vehicle IFB Invitation for Bid JPA Joint Powers Authority L & M LCTOP Low Carbon Transit Operations Program LoNo Low or No Carbon emissions MCI Motor Coach Industries MOD Mobility on Demand 6 MOU Memorandum of Understanding This page intentionally left blank. 7 AGENDA ITEM: BA BOARD MEETING DATE: MARCH 19, 2020 ®_!Trans Solano County Transit DRAFT Board Minutes for Meeting of February 20, 2020 1. CALL TO ORDER Chairperson Sampayan called the regular meeting of the SolTrans Board to order at 5:00 p.m.
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