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SOLTRANS BOARD of DIRECTORS AGENDA Board of Directors 4:00 SOLTRANS BOARD OF DIRECTORS AGENDA Board of Directors 4:00 PM, Thursday, February 18, 2021 Teleconference Meeting (Pursuant to Governor Newsom's Executive Order N-29-20) Public Comment: Pursuant to the Brown Act, the public has an opportunity to speak on any matter on the agenda or, for matters not on the agenda, issues within the subject matter jurisdiction of the agency. Comments are limited to no more than 3 minutes per speaker unless modified by the Board Chair, Gov’t Code § 54954.3(a). By law, no action may be taken on any item raised during the public comment period (Agenda Item IV) although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the agency. Americans with Disabilities Act (ADA): This agenda is available upon request in alternative formats to persons with a disability, as required by the ADA of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (Cal. Govt. Code §54954.2). Persons requesting a disability related modification or accommodation should contact Suzanne Fredriksen, Clerk of the Board, at (707) 736-6993 during regular business hours at least 72 hours prior to the time of the meeting. Staff Reports: Staff reports are available for inspection at the SolTrans office, during regular business hours, 8:00 a.m. to 5:00 p.m., Monday-Friday. You may also contact the Clerk of the Board via email at [email protected]. Supplemental Reports: Any reports or other materials that are issued after the agenda has been distributed may be reviewed by contacting the SolTrans Clerk of the Board and copies of any such supplemental materials will be available on the table at the entry to the meeting room. Agenda Times: Times set forth on the agenda are estimates. Items may be heard before or after the times shown. PUBLIC PARTICIPATION NOTICE PURSUANT TO GOVERNOR GAVIN NEWSOM'S EXECUTIVE ORDER N-29-20, THIS MEETING WILL BE HELD AS A TELECONFERENCE MEETING. Join the teleconference, Zoom meeting via this link: https://bit.ly/2MpZOMW OR, simply open the Zoom application (if already installed on your computer or device) and enter Meeting ID: 815 1144 8530 and Password: 820550 To participate by phone: (669) 900-6833 , enter Meeting ID: 815 1144 8530 and Password: 820550 Members of the public may provide public comment via one of two ways: 1) Reserve a time to speak during the teleconference meeting by completing the public comment registration form anytime prior to 9:00 a.m. on Feb. 18, via this link: https://bit.ly/2xY9VB5 2) Or, utilize the "raise hand" feature in the Zoom meeting to make public comment up until the time that public comment is closed for a particular item. Participants dialing in by phone may press *9. NOTE: Pre-registration via option 1 above is recommended as it allows our staff the opportunity to coordinate with you before the meeting to reduce the possibility of technical difficulties. The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 1 1. CALL TO ORDER/PLEDGE OF ALLEGIENCE Robert McConnell, Chairperson, City of Vallejo (4:00 p.m.) 2. CONFIRM QUORUM/STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; (3) leave the room until after the decision has been made. Cal. Gov’t Code § 87200. 3. APPROVAL OF AGENDA 4. OPPORTUNITY FOR PUBLIC COMMENT 5. EXECUTIVE DIRECTOR'S REPORT 6. PROCLAMATIONS & PRESENTATIONS 7. CONSENT CALENDAR Recommendation: Approve the following consent items in one motion. Note: Items under consent calendar may be removed for separate discussion. 7.A. Meeting Minutes of January 21, 2021 Suggested Action: Approve the meeting minutes of January 21, 2021. (PRESENTER: Suzanne Fredriksen, Board Clerk) Board Meeting Minutes of 01-21-21.pdf 7.B. Increase the Authorized Amount for the CAD/AVL Contract to Include Sales Tax Suggested Action: Authorize an increase of $50,000 to the CAD/AVL contract for a new not-to-exceed amount of $1.75 million, subject to legal counsel approval as to form. (PRESENTER: Bisi Ibrahim, Senior Analyst - Technology) Staff Report - Increase the Authorized Amount For CAD-AVL Contract to Include Sales Tax.pdf 7.C. Authorize Execution of Option Years for the Trillium CNG Maintenance Services Contract and Amend Contract Cost to Include the Option Years Suggested Action: Authorize the Executive Director to execute an amendment to the current contract with Trillium CNG to exercise the remaining two option terms and increase the total contract amount to $253,000, subject to legal counsel approval as to form. (PRESENTER: Larry Deleon Guerrero, Program Analyst II) Staff Report - Amendment to the Trillium CNG Contract.pdf Attachment A - Proposed Amendment No. 1 to Trillium CNG Contract.pdf 7.D. Amendment to the SolTrans Purchasing Policy Suggested Action: Authorize Staff to amend the SolTrans Purchasing Policy to allow SolTrans to receive electronic submissions of bids, proposals, or supporting materials for SolTrans procurements The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 2 and contracts in accordance with the California Public Contract Code §1601, subject to legal counsel approval as to form. (PRESENTER: Larry Deleon Guerrero, Program Analyst II) Staff Report - Amendment to the SolTrans Purchasing Policy.pdf 7.E. Authorize Amendment to the Security Services Contract to Include Paid Time Off Benefit Suggested Action: Authorize the Executive Director to execute an amendment to the security services contract with Allied Universal Security Services to include two weeks paid time off for security officers on regular assignment at SolTrans’ Vallejo Transit Center and Curtola Park and Ride Hub, subject to Legal Counsel approval as to form. (PRESENTER: Patricia Carr, General Services Manager) Staff Report - Authorize Amendment to Security Services Contract.pdf REGULAR CALENDAR 8. ACTION ITEMS 8.A. Department of Energy Connected Communities Grant Letters of Support Suggested Action: Authorize Staff to submit a letter of support from the SolTrans Board; and forward a request to the City of Benicia, Solano Transportation Authority, and the City of Vallejo for letters of support to accompany the Department of Energy Connected Communities Grant being submitted by PG&E and ADL Ventures on March 3, 2021. (PRESENTERS: Patricia Carr, General Services Manager; and Chris Richardson, ADL Ventures) Staff Report - Connected Communities Grant Letters of Support.pdf Attachment A - Connected Communities Grant Overview PowerPoint.pdf 8.B. 2021 SolTrans Board Meeting Calendar Amendment Suggested Action: Approve the Amended 2021 SolTrans Board Meeting Calendar, as shown in Attachment A. (PRESENTER: Suzanne Fredriksen, Board Clerk) Staff Report - 2021 SolTrans Board Meeting Calendar Amendment.pdf Attachment A - 2021 SolTrans Board Meeting Calendar Amendment.pdf NON-ACTION/ INFORMATIONAL 9. DISCUSSION ITEMS 9.A. Fiscal Year (FY) 2020-21 Operating Revenue & Expenses Through December 31, 2020 Suggested Action: Receive the financial report. (PRESENTER: Kristina Botsford, Deputy Director) Staff Report - FY 2020-21 Operating Revenue and Expenses through 12-31-20.pdf Attachment A - Operating Revenue and Expenses for 7-1-20 through 12-31-20.pdf 10. NON-DISCUSSION ITEMS 10.A. State Legislative Report Suggested Action: Informational. Cover Memo.pdf The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 3 Attachment A - February State Legislative Report.pdf 11. BOARD OF DIRECTORS COMMENTS 12. ADJOURNMENT MEETING MINUTES Meeting Minutes of February 18, 2021 Suggested Action: Informational. Board Meeting Minutes of 02-18-21.pdf The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 4 ®!Trans SOLTRANS ACRONYMS LIST OF TRANSPORTATION TERMS Last Updated: April 11, 2019 Solano County Transit A MPO Metropolitan Planning Organization ABAG Association of Bay Area Governments MTC Metropolitan Transportation Commission ADA Americans with Disabilities Act N, O, & P APC Automatic Passenger Counter NEXT National Express Transit APTA American Public Transit Association NTD National Transit Database AVL Automated Vehicle Location System O&M Operations and Maintenance B PAC Public Advisory Committee BAFO Best and Final Offer PARS Public Agency Retirement Services BART Bay Area Rapid Transit PCC Paratransit Coordinating Council C PNR Park & Ride CalACT California Association for Coordinated PPP (3P) Public Private Partnership Transportation PY Prior Year CalOES California Office of Emergency Services R & S CalSTA California State Transportation Agency RFP Request for Proposals Caltrans California Department of Transportation RM2 Regional Measure 2 Funds CAM Cost Allocation Model RM3 Regional Measure 3 Funds CARB California Air Resources Board RVH Revenue Vehicle Hours CNG Compressed Natural Gas RVM Revenue Vehicle Miles COA Comprehensive Operational Analysis SRTP Short Range Transit Plan COV City of Vallejo STA Solano Transportation Authority CTA California Transit Association STAF State Transit Assistance Fund CTC California Transportation Commission T CTSA Consolidated Transportation Services TAC Technical Advisory Committee Agency TCP Transit Capital Priorities D TDA Transportation Development Act DAR Dial-a-Ride TIP Transportation Improvement Program DBE Disadvantaged
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