SOLTRANS BOARD OF DIRECTORS AGENDA Board of Directors 4:00 PM, Thursday, February 18, 2021 Teleconference Meeting (Pursuant to Governor Newsom's Executive Order N-29-20)
Public Comment: Pursuant to the Brown Act, the public has an opportunity to speak on any matter on the agenda or, for matters not on the agenda, issues within the subject matter jurisdiction of the agency. Comments are limited to no more than 3 minutes per speaker unless modified by the Board Chair, Gov’t Code § 54954.3(a). By law, no action may be taken on any item raised during the public comment period (Agenda Item IV) although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the agency.
Americans with Disabilities Act (ADA): This agenda is available upon request in alternative formats to persons with a disability, as required by the ADA of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (Cal. Govt. Code §54954.2). Persons requesting a disability related modification or accommodation should contact Suzanne Fredriksen, Clerk of the Board, at (707) 736-6993 during regular business hours at least 72 hours prior to the time of the meeting.
Staff Reports: Staff reports are available for inspection at the SolTrans office, during regular business hours, 8:00 a.m. to 5:00 p.m., Monday-Friday. You may also contact the Clerk of the Board via email at [email protected]. Supplemental Reports: Any reports or other materials that are issued after the agenda has been distributed may be reviewed by contacting the SolTrans Clerk of the Board and copies of any such supplemental materials will be available on the table at the entry to the meeting room.
Agenda Times: Times set forth on the agenda are estimates. Items may be heard before or after the times shown.
PUBLIC PARTICIPATION NOTICE PURSUANT TO GOVERNOR GAVIN NEWSOM'S EXECUTIVE ORDER N-29-20, THIS MEETING WILL BE HELD AS A TELECONFERENCE MEETING.
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Members of the public may provide public comment via one of two ways: 1) Reserve a time to speak during the teleconference meeting by completing the public comment registration form anytime prior to 9:00 a.m. on Feb. 18, via this link: https://bit.ly/2xY9VB5 2) Or, utilize the "raise hand" feature in the Zoom meeting to make public comment up until the time that public comment is closed for a particular item. Participants dialing in by phone may press *9.
NOTE: Pre-registration via option 1 above is recommended as it allows our staff the opportunity to coordinate with you before the meeting to reduce the possibility of technical difficulties.
The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 1 1. CALL TO ORDER/PLEDGE OF ALLEGIENCE Robert McConnell, Chairperson, City of Vallejo (4:00 p.m.)
2. CONFIRM QUORUM/STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; (3) leave the room until after the decision has been made. Cal. Gov’t Code § 87200.
3. APPROVAL OF AGENDA
4. OPPORTUNITY FOR PUBLIC COMMENT
5. EXECUTIVE DIRECTOR'S REPORT
6. PROCLAMATIONS & PRESENTATIONS
7. CONSENT CALENDAR Recommendation: Approve the following consent items in one motion. Note: Items under consent calendar may be removed for separate discussion.
7.A. Meeting Minutes of January 21, 2021 Suggested Action: Approve the meeting minutes of January 21, 2021. (PRESENTER: Suzanne Fredriksen, Board Clerk) Board Meeting Minutes of 01-21-21.pdf
7.B. Increase the Authorized Amount for the CAD/AVL Contract to Include Sales Tax Suggested Action: Authorize an increase of $50,000 to the CAD/AVL contract for a new not-to-exceed amount of $1.75 million, subject to legal counsel approval as to form. (PRESENTER: Bisi Ibrahim, Senior Analyst - Technology) Staff Report - Increase the Authorized Amount For CAD-AVL Contract to Include Sales Tax.pdf
7.C. Authorize Execution of Option Years for the Trillium CNG Maintenance Services Contract and Amend Contract Cost to Include the Option Years Suggested Action: Authorize the Executive Director to execute an amendment to the current contract with Trillium CNG to exercise the remaining two option terms and increase the total contract amount to $253,000, subject to legal counsel approval as to form. (PRESENTER: Larry Deleon Guerrero, Program Analyst II) Staff Report - Amendment to the Trillium CNG Contract.pdf Attachment A - Proposed Amendment No. 1 to Trillium CNG Contract.pdf
7.D. Amendment to the SolTrans Purchasing Policy Suggested Action: Authorize Staff to amend the SolTrans Purchasing Policy to allow SolTrans to receive electronic submissions of bids, proposals, or supporting materials for SolTrans procurements
The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 2 and contracts in accordance with the California Public Contract Code §1601, subject to legal counsel approval as to form. (PRESENTER: Larry Deleon Guerrero, Program Analyst II) Staff Report - Amendment to the SolTrans Purchasing Policy.pdf
7.E. Authorize Amendment to the Security Services Contract to Include Paid Time Off Benefit Suggested Action: Authorize the Executive Director to execute an amendment to the security services contract with Allied Universal Security Services to include two weeks paid time off for security officers on regular assignment at SolTrans’ Vallejo Transit Center and Curtola Park and Ride Hub, subject to Legal Counsel approval as to form. (PRESENTER: Patricia Carr, General Services Manager) Staff Report - Authorize Amendment to Security Services Contract.pdf
REGULAR CALENDAR
8. ACTION ITEMS
8.A. Department of Energy Connected Communities Grant Letters of Support Suggested Action: Authorize Staff to submit a letter of support from the SolTrans Board; and forward a request to the City of Benicia, Solano Transportation Authority, and the City of Vallejo for letters of support to accompany the Department of Energy Connected Communities Grant being submitted by PG&E and ADL Ventures on March 3, 2021. (PRESENTERS: Patricia Carr, General Services Manager; and Chris Richardson, ADL Ventures) Staff Report - Connected Communities Grant Letters of Support.pdf Attachment A - Connected Communities Grant Overview PowerPoint.pdf
8.B. 2021 SolTrans Board Meeting Calendar Amendment Suggested Action: Approve the Amended 2021 SolTrans Board Meeting Calendar, as shown in Attachment A. (PRESENTER: Suzanne Fredriksen, Board Clerk) Staff Report - 2021 SolTrans Board Meeting Calendar Amendment.pdf Attachment A - 2021 SolTrans Board Meeting Calendar Amendment.pdf
NON-ACTION/ INFORMATIONAL
9. DISCUSSION ITEMS
9.A. Fiscal Year (FY) 2020-21 Operating Revenue & Expenses Through December 31, 2020 Suggested Action: Receive the financial report. (PRESENTER: Kristina Botsford, Deputy Director) Staff Report - FY 2020-21 Operating Revenue and Expenses through 12-31-20.pdf Attachment A - Operating Revenue and Expenses for 7-1-20 through 12-31-20.pdf
10. NON-DISCUSSION ITEMS
10.A. State Legislative Report Suggested Action: Informational. Cover Memo.pdf
The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 3 Attachment A - February State Legislative Report.pdf
11. BOARD OF DIRECTORS COMMENTS
12. ADJOURNMENT
MEETING MINUTES
Meeting Minutes of February 18, 2021 Suggested Action: Informational. Board Meeting Minutes of 02-18-21.pdf
The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 4 ®!Trans SOLTRANS ACRONYMS LIST OF TRANSPORTATION TERMS Last Updated: April 11, 2019 Solano County Transit
A MPO Metropolitan Planning Organization ABAG Association of Bay Area Governments MTC Metropolitan Transportation Commission ADA Americans with Disabilities Act N, O, & P APC Automatic Passenger Counter NEXT National Express Transit APTA American Public Transit Association NTD National Transit Database AVL Automated Vehicle Location System O&M Operations and Maintenance B PAC Public Advisory Committee BAFO Best and Final Offer PARS Public Agency Retirement Services BART Bay Area Rapid Transit PCC Paratransit Coordinating Council C PNR Park & Ride CalACT California Association for Coordinated PPP (3P) Public Private Partnership Transportation PY Prior Year CalOES California Office of Emergency Services R & S CalSTA California State Transportation Agency RFP Request for Proposals Caltrans California Department of Transportation RM2 Regional Measure 2 Funds CAM Cost Allocation Model RM3 Regional Measure 3 Funds CARB California Air Resources Board RVH Revenue Vehicle Hours CNG Compressed Natural Gas RVM Revenue Vehicle Miles COA Comprehensive Operational Analysis SRTP Short Range Transit Plan COV City of Vallejo STA Solano Transportation Authority CTA California Transit Association STAF State Transit Assistance Fund CTC California Transportation Commission T CTSA Consolidated Transportation Services TAC Technical Advisory Committee Agency TCP Transit Capital Priorities D TDA Transportation Development Act DAR Dial-a-Ride TIP Transportation Improvement Program DBE Disadvantaged Business Enterprise TNC Transportation Network Company DOT Department of Transportation U, V, W, Y E & F UA or UZA Urbanized Area FAST Fairfield and Suisun Transit VMT Vehicle Miles Traveled FAST Act Fixing America's Surface Transportation Act VTC Vallejo Transit Center FHWA Federal Highway Administration WETA San Francisco Bay Area Water Emergency FTA Federal Transit Administration Transportation Authority FY Fiscal Year YTD Year to Date G, H, I, & J GFI Gen-fare Industries Farebox GPS Global Positioning System HOV High Occupancy Vehicle IFB Invitation for Bid JPA Joint Powers Authority L & M LCTOP Low Carbon Transit Operations Program LoNo Low or No Carbon emissions MCI Motor Coach Industries MOD Mobility on Demand MOU Memorandum of Understanding
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6 AGENDA ITEM: 7A BOARD MEETING DATE: FEBRUARY 18, 2021
®_!Trans Solano County Transit DRAFT Board Minutes for Meeting of January 21, 2021
1. CALL TO ORDER Vice Chairperson McConnell called the regular meeting of the SolTrans Board to order at 4:00 p.m. Pursuant to Governor Newsom's Executive Order N-29-20 and the Shelter in Place order issued by Solano County, the meeting was held via teleconference.
A quorum was confirmed by the Clerk of the Board, Suzanne Fredriksen. There was no Statement of Conflict declared at this time.
MEMBERS PRESENT: Robert McConnell, Mayor City of Vallejo, Chair Steve Young, Mayor City of Benicia (arrived at 4:05 p.m.) Cristina Arriola, Councilmember City of Vallejo Lionel Largaespada, Councilmember City of Benicia, Vice Chair
MEMBERS ABSENT: Jim Spering, Supervisor, MTC Representative County of Solano Lori Wilson, Mayor, Suisun City Ex-Officio - STA Representative
STAFF PRESENT: In Alphabetical Order by Last Name: Angel Anderson SolTrans Program Assistant Kristina Botsford SolTrans Deputy Director Patricia Carr SolTrans General Services Manager Bernadette Curry SolTrans Legal Counsel Suzanne Fredriksen SolTrans Board Clerk Bisi Ibrahim SolTrans Senior Analyst -Technology Beth Kranda SolTrans Executive Director Mandi Renshaw SolTrans Senior Analyst - Scheduling & Marketing John Sanderson SolTrans Transit Services Manager Dennis Ybarra SolTrans Program Analyst II
OTHERS PRESENT: In Alphabetical Order by Last Name: Ginger Burnett SolTrans Public Advisory Committee Tom Campbell, Vice Mayor, Benicia SolTrans Board Alternate Ron Grassi Solano Transportation Authority Kendall Rose City of Petaluma Alvaro (Jun) Sayong National Express Transit Drew Skau SolTrans Public Advisory Committee
7 Cheryl Tacha David Tacha Brandon Thomson Solano Transportation Authority
3. APPROVAL OF AGENDA On a motion by Director Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the agenda. (3 Ayes, 2 Absent (Arriola, Spering)
4. OPPORTUNITY FOR PUBLIC COMMENT None presented.
At this time, Director Arriola joined the meeting.
5. EXECUTIVE DIRECTOR'S REPORT Beth Kranda provided a presentation on regional transit coordination, including the current coordination efforts, governance, and transit network management concepts.
6. PROCLAMATIONS AND PRESENTATIONS
6A. Swearing in of New Board Members Councilmember Cristina Arriola was sworn in as a City of Vallejo representative to the SolTrans Board.
Vice Mayor Tom Campbell was sworn in as a City of Benicia alternate representative to the SolTrans Board.
68. Master Municipal Clerk Designation Recognition by the City Clerks Association of California (CCAC) Kendall Rose, CCAC North Bay Region Director and City Clerk of the City of Petaluma recognized Suzanne Fredriksen, SolTrans Board Clerk, for her attainment of a Master Municipal Clerk designation.
CONSENT CALENDAR On a motion by Director Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved Consent Calendar Items 7A and 7C via roll call vote, while Agenda Item 7B Amendment to the WSP Design Engineering Service Contract was pulled for discussion. (4 Ayes, 1 Absent (Spering))
7A. Meeting Minutes of December 17, 2020 Recommendation: Approve the meeting minutes of December 17, 2020.
7C. Amendment to SolTrans Administrative Employee Policy Regarding Driving While on Agency Business Recommendation: Approve the amendments to SolTrans Employee Handbook Policy #410: Driving While on Agency Business, as shown in tracked changes on Attachment A, to include: a) cell phone usage restrictions and safety procedures for Administrative Staff who drive an Agency car or personal vehicle for work purposes, and b) clarification on accident investigation procedures.
8 RESCHEDULED CONSENT CALENDAR
7B. Amendment to the WSP Design Engineering Service Contract Recommendation: The Board is being asked to authorize the Executive Director to execute an amendment to the current contract with WSP to add Task 8, a geotechnical report, and increase the total contract amount to $1,127,000, subject to legal counsel approval as to form.
On a motion by Director Young and a second by Director Arriola, the SolTrans JPA Board unanimously approved the recommendation via roll call vote. (4 Ayes, 1 Absent (Spering))
REGULAR CALENDAR
8. ACTION ITEMS
8A. Selection of the 2021 Officers of the SolTrans Board
Public Comments: None presented.
Board Comments: Director Largaespada nominated Director McConnell to the office of Chairperson.
Director Young nominated Director Largaespada to the office of Vice Chairperson.
Recommendation: Select by majority vote the following officers of the SolTrans Board: 1) The Chairperson for 2021, commencing with the SolTrans Board meeting of February 18, 2021, from one of the Vallejo representatives, in accordance with the rotation process established by the SolTrans Bylaws; and 2) The Vice Chairperson for 2021, commencing with the SolTrans Board meeting of February 18, 2021 from one of the remaining Board of Directors from either Member City.
On a motion by Director Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the nominations. (4 Ayes, 1 Absent (Spering))
8B. Authorization to Execute a Contract for CAD/AVL Systems Bisi Ibrahim provided background information on SolTrans' CAD/AVL system. She also highlighted SolTrans' need to mitigate sizable future costs while ensuring a CAD/AVL system is in place that can handle future technology integrations.
Public Comments: None presented.
Board Comments: • Concurrence was expressed with continuing to invest in critical technology. • Staff was encouraged to use local vendors where possible, understanding that it is not always possible when there are no local providers for specific services.
Recommendation: 1) Authorize the Executive Director to execute a Contract with Connexionz Limited not to exceed $1.7 million for the purchase of CAD/AVL systems, subject to Legal Counsel approval as to form. 2) Approve an increase to the FY 2020-21 Capital budget for $1,555,000 with any unspent funds by June 30, 2021 to be automatically rolled to the next fiscal year capital budget.
9 On a motion by Director Largaespada and a second by Director Arriola, the SolTrans JPA Board unanimously approved the recommendation via roll call vote. (4 Ayes, 1 Absent (Spering))
NON-ACTION/ INFORMATIONAL ITEMS
9. DISCUSSION ITEMS
9A. Transit Service Planning 101 Mandi Renshaw provided a presentation on transit service planning, including the planning cycle, performance measures and objectives, vision and goals, service and schedule development, contractor processes, technology integration, public notification, implementation, and monitoring.
Public Comments: None presented.
Board Comments: Staff was commended for continuing a robust social media and rider alert campaign throughout the pandemic.
Recommendation: Informational.
10. NON-DISCUSSION ITEMS
1 OA. State Legislative Report Recommendation: Informational.
11. BOARD OF DIRECTORS COMMENTS Director Largaespada expressed his appreciation to Mayor Young for nominating him to the office of Vice Chair and for unanimous support from the Board.
Chair McConnell appointed himself and Vice Chair Largaespada to serve on an ad hoc Finance Subcommittee, a special limited purpose subcommittee to vet items of financial interest prior to full Board review and approval.
12. ADJOURNMENT The meeting was adjourned at 5:00 p.m. The next regular meeting of the SolTrans Board is scheduled for Thursday, February 18, 2021, at 4:00 p.m., via teleconference.
Attested by:
br~"ir 01/22/2021 Suzanne Fredriksen Date Clerk of the Board
10 AGENDA ITEM: 78 BOARD MEETING DATE: FEBRUARY 18, 2021
~Trans Solano County Transit
TO: BOARD OF DIRECTORS PRESENTER: BISI IBRAHIM, SENIOR ANALYST - TECHNOLOGY SUBJECT: INCREASE THE AUTHORIZED AMOUNT FOR THE CAD/AVL CONTRACT TO INCLUDE SALES TAX ACTION: MOTION
ISSUE:
The Board is being asked to authorize the Executive Director to increase the not-to-exceed amount for the Computer-Aided Dispatch/Automatic Vehicle Location (CAD/AVL) systems contract with Connexionz Limited by $50,000. The contract was approved by the Board last month, but the authorized amount did not include sales tax.
DISCUSSION:
The SolTrans Board authorized the Executive Director to execute a contract with Connexionz Limited for the purchase of CAD/AVL systems that was not-to-exceed $1.7 million. In proceeding with the preparation of the contract, Staff realized that sales tax had not been included on the equipment estimates provided by Connexionz. Thus, the Board is being asked to approve an additional $50,000 to cover the estimated sales taxes, which is based on the local sales tax rate and will benefit the City of Vallejo and Solano County.
FISCAL IMPACT:
The fiscal impact to SolTrans is being adjusted to not exceed $1.75 million, from the previous $1 .7 million. The previous budget included project implementation, hardware, software, installation and maintenance, warranty, support, and biannual software upgrades for five (5) years, with two (2) option years. The updated budget will include all of the previous items plus applicable sales tax.
The additional cost for sales taxes will be paid with Transportation Development Act (TDA) funds set aside for capital projects.
PERFORMANCE GOAL:
Goal 4: Capital/IT - Ensure vehicles, buildings and related infrastructure are maintained and long term plans and strategies are considered; Objective A. iii. - IT initiatives.
RECOMMENDATION:
Authorize an increase of $50,000 to the CAD/AVL contract for a new not-to-exceed amount of $1.75 million, subject to legal counsel approval as to form.
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12 AGENDA ITEM: 7C BOARD MEETING DATE: FEBRUARY 18, 2021
~Trans Solano County Transit
TO: BOARD OF DIRECTORS PRESENTER: LARRY DELEON GUERRERO, PROGRAM ANALYST II SUBJECT: AUTHORIZE EXECUTION OF OPTION YEARS FOR THE TRILLIUM CNG MAINTENANCE SERVICES CONTRACT AND AMEND CONTRACT COST TO INCLUDE THE OPTION YEARS ACTION: MOTION
ISSUE:
The initial term of the contract for the CNG Fueling Station Maintenance Services is about to end, and is therefore up for extension. There are two (2) one-year option terms on the contract which SolTrans may exercise at its discretion.
DISCUSSION:
In December 2018, the Board authorized the Executive Director to award and execute a contract with Trillium CNG for CNG Fueling Station maintenance services at the SolTrans Operations and Maintenance facility. With that authorization, the Board approved the award and execution of a three-year contract which included two one-year option terms to be exercised at SolTrans' discretion. The initial term of the contract with Trillium CNG ends in February of this year, and Staff has determined that it is necessary and in SolTrans' interest to extend the term of the contract and continue the maintenance of SolTrans' CNG fueling facility.
Staff is requesting that that Board authorize the execution of the two option years and approve the additional compensation of $91,200 total to cover both option years. If approved, the additional funds will allow SolTrans to continue with the maintenance of the CNG fueling station through February 2023.
FISCAL IMPACT:
The additional cost of $91,200 for the two option years will increase the Trillium CNG contract total to $253,000. The cost for the current fiscal year is already included in the operating budget.
PERFORMANCE GOAL:
Goal 4: Capital/IT - Ensure vehicles, buildings and related infrastructure are maintained and long term plans and strategies are considered.
RECOMMENDATION:
Authorize the Executive Director to execute an amendment to the current contract with Trillium CNG to exercise the remaining two option terms and increase the total contract amount to $253,000, subject to legal counsel approval as to form.
Attachment: A. Proposed Amendment No. 1 to the CNG Fueling station maintenance services contract with Trillium CNG 13 This page intentionally left blank.
14
ATTACHMENT A Agenda Item ?C
FIRST AMENDMENT TO CONTRACT BETWEEN SOLANO COUNTY TRANSIT and TRILLIUM USA COMPANY, LLC.
This First Amendment (“First Amendment”) is executed on ______, 2021 between the SOLANO COUNTY TRANSIT, a joint powers agency and authorized under the laws of the State of California ("SolTrans"), and TRILLIUM USA COMPANY, LLC., a Limited Liability Company ("Contractor").
1. RECITALS
A. The parties entered into a contract dated February 13, 2018 (the “Contract”), in which Contractor agreed to provide CNG Facility Maintenance Services.
B. The parties desire to amend the Contract to exercise the two remaining option terms to extend the contract term for two years ending in February 2023 and to increase compensation as part of the extension.
C. This amendment represents a two-year extension and a $91,200 increase to the Contract Amount.
D. The parties agree to amend the Contract as set forth below.
2. Agreement.
A. Term of the Contract
Section 3 is deleted in its entirety and replaced with:
The Term of this Contract is from the date of execution through February 18, 2023.
B. Amount of the Contract
Section 4 is deleted in its entirety and replaced with:
The maximum amount of this Contract, including the initial base term and two option years is $253,000.
3. Effectiveness of Contract.
Except as set forth in this First Amendment, all other terms and conditions specified in the Contract remain in full force and effect.
SOLANO COUNTY TRANSIT CONTRACTOR
By ______By ______Beth Kranda, Executive Director Bill Cashmareck, President
APPROVED AS TO FORM
By ______SolTrans Legal Counsel
15 First Amendment between SolTrans and Trillium USA Company, LLC. Page 1 of 1 This page intentionally left blank.
16
AGENDA ITEM: 70 BOARD MEETING DATE: FEBRUARY 18, 2021
~Trans Solano County Transit
TO: BOARD OF DIRECTORS PRESENTER: LARRY DELEON GUERRERO, PROGRAM ANALYST II SUBJECT: AMENDMENT TO THE SOLTRANS PURCHASING POLICY ACTION: MOTION
ISSUE:
The current Board approved SolTrans Purchasing Policy does not include a provision to allow receipt of electronically submitted bids, proposals, or supporting materials for SolTrans procurement contracts. Due to the COVID-19 pandemic, SolTrans Staff have made accommodations, allowing vendors to electronically submit bids or proposals for SolTrans procurement solicitations.
DISCUSSION:
SolTrans' Purchasing Policy requires solicitations to be submitted via hard copies delivered by hand or through the mail. In recent procurement solicitations, many vendors requested SolTrans accommodate electronic submission of bids and proposals due to the COVID-19 pandemic that has substantially impacted timely mail and package delivery. SolTrans Legal Counsel allowed the acceptance of electronic bids and proposals, permitting released procurements to proceed successfully, provided that Staff formally request the SolTrans Board approve an amendment to the current SolTrans Purchasing Policy.
An amendment allowing for electronic submission of bids and proposals provides vendors with the option to submit offers on time without the concern of pandemic affected delivery delays. Additionally, electronic delivery reduces the amount of paper produced and stored.
Further, the California Public Contracts Code (PCC) § 1601 allows public entities to adopt methods and procedures to receive bids or supporting materials on public works or other contracts over the internet. The amendment to the SolTrans Purchasing Policy will allow for the acceptance of electronic submission of bids and proposals in accordance with the stated PCC section stated above. SolTrans has the technology and capability to accept electronic submission of bids and proposals and to comply with the provision in the PCC.
Staff recommends the Board approve an amendment to the SolTrans Purchasing Policy to receive bids, proposals, or supporting materials on SolTrans procurements, including public works projects or other contracts, electronically over the internet.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
PERFORMANCE GOAL:
Goal 3: Governance - Ensure best practices with balanced objectives and equal concern for all stakeholders while maintaining accountability and transparency.
17 RECOMMENDATION:
Authorize Staff to amend the SolTrans Purchasing Policy to allow SolTrans to receive electronic submissions of bids, proposals, or supporting materials for SolTrans procurements and contracts in accordance with the California Public Contract Code § 1601, subject to legal counsel approval as to form.
18 AGENDA ITEM: 7E BOARD MEETING DATE: FEBRUARY 18, 2021
~Trans Solano County Transit
TO: BOARD OF DIRECTORS PRESENTER: PATRICIA CARR, GENERAL SERVICES MANAGER SUBJECT: AUTHORIZE AMENDMENT TO THE SECURITY SERVICES CONTRACT TO INCLUDE PAID TIME OFF BENEFIT ACTION: MOTION
ISSUE:
The Board is being asked to authorize the Executive Director to execute an amendment to the Security Guard Services Agreement with Allied Universal Security Services (Allied), formerly First Security Services, to included two weeks paid time off annually. Currently the security officers are only offered three days of paid sick time annually through Allied, and any additional time off taken by the security officers is unpaid. The proposed amendment would include a Memorandum of Understanding (MOU) that each security officer regularly assigned to Vallejo Transit Center (VTC) and Curtola Park and Ride Hub (Curtola PNR) will be entitled to two weeks paid time off annually and that SolTrans will be billed for those hours at the current contract rates.
DISCUSSION:
On May 16, 2016, the Board authorized the Executive Director to execute a contract with First Security for a three-year period with two options for a one-year contract extension costing a total of $1 ,845,000 over the five-year contract. The services under the contract included twenty-four hours of daily guard services at VTC , vehicle patrol at Curtola PNR, and vehicle patrol drive-by checks at the Sereno Transit Center (STC) and the front of SolTrans' Operations and Maintenance facility. Hourly rates for the officers started at $16.00 per hour for foot patrol and $17.00 per hour for vehicle patrol and included health care insurance for the employees and their families. The new rate was an increase from the previous hourly pay rates of $12.00 and $13.00, respectively.
In early 2020, First Security was purchased by Allied Universal Security Services. In June 2020, the security officers accepted employment with the new provider without a gap in services, despite the challenges with the pandemic. Although the same salaries with the annual increases were offered under the new employer, security officers who needed a brief respite from their jobs or who were required to assist family members during the pandemic, had to do so either on their off-duty hours or take unpaid time off.
The security officers at both VTC and the Curtola PNR have done an excellent job in protecting SolTrans riders, employees, and property under very challenging circumstances. Five of the six security officers assigned to the SolTrans sites have been with us for over four years and one of the officers assigned to Curtola PNR has been patrolling since the property was owned and operated by the City of Vallejo as Vallejo Transit. Such longevity is extremely rare in the security business. The security officers provide directions, answer questions, and greet our riders and staff like friends. They often partner with the Vallejo Police Department by providing valuable information on security incidents and possible criminal activities, thereby providing security to the surrounding community.
This proposed amendment would add a total of 480 additional hours per year for each of the six security officers assigned to SolTrans to take two weeks of paid vacation.
19 FISCAL IMPACT:
Staff estimates the costs for calendar year 2021 , year two of the contract, will be $10,860.80. Costs for calendar year 2022 , year three of the contract, is estimated to be $11,011.20. Option years one and two are estimated at $11,159.20 and $11,268.80, respectively. The costs to provide the paid time off are within budget for the securities contract. The security costs for 2020 and 2021 were lower than estimated due to reduced patrol activities at STC and the Operations and Maintenance facility that resulted from decreased hours of operation and the cancellation of many public activities and celebrations during COVID-19.
PERFORMANCE GOAL:
GOAL 4: Capital/IT - Ensure vehicles, buildings and related infrastructure are maintained and long term plans and strategies are considered.
RECOMMENDATION:
Authorize the Executive Director to execute an amendment to the security services contract with Allied Universal Security Services to include two weeks paid time off for security officers on regular assignment at SolTrans' Vallejo Transit Center and Curtola Park and Ride Hub, subject to Legal Counsel approval as to form.
20 AGENDA ITEM: BA BOARD MEETING DATE: FEBRUARY 18, 2021
~Trans Solano County Transit
TO: BOARD OF DIRECTORS PRESENTER: PATRICIA CARR, GENERAL SERVICES MANAGER; AND CHRIS RICHARDSON, ADL VENTURES, PARTNER SUBJECT: DEPARTMENT OF ENERGY CONNECTED COMMUNITIES GRANT LETTERS OF SUPPORT ACTION: MOTION
ISSUE:
On March 19, 2020, the Board authorized the Executive Director to enter into a contract with WSP for engineering and design consulting services to design SolTrans' electrical vehicle charging infrastructure. Staff provided an update on the project to the Board at the September 17, 2020 Board meeting, which included an overview of the conceptual design. In December 2020, WSP provided SolTrans Staff with cost estimates of the design construction to be $15 million. SolTrans has received funding commitments of $10 million for the construction and Staff has determined that the resiliency portion of the project, which is estimated to cost $5 million, includes solar panels, battery power storage and support equipment that can be procured and installed at a later time when funding becomes available. The remainder of the electrical charging infrastructure will be completed with an overhead frame that will support charging equipment for 77 electric vehicles and installation of charging cabinets and dispensers for 20 battery-electric buses in the near term.
Although phasing this portion of the construction makes economic sense, there is a risk that SolTrans could be vulnerable if 25 electric vehicles could not be charged during a PG&E Public Safety Power Shut down (PSPS). Staff started exploring other possible funding solutions including a public-private partnership to build the solar and battery storage system as part of a microgrid.
DISCUSSION:
Staff reached out to PG&E to have a discussion on how to build a resiliency system that would benefit both SolTrans and the utility by having back-up power available and being able to reduce the power consumption during peak demand. SolTrans also needed assistance to fund the resiliency part of the infrastructure. Fred Salisbury of PG&E was aware of a grant offered by the Department of Energy (DOE) called Connected Communities, which looks for solutions to provide power to critical services within the community during a power shutdown or outage. PG&E agreed to contract with ADL Ventures to write and submit the grant to the DOE.
In a concept paper submitted this week, PG&E suggested that Vallejo, CA is home to two critical facilities: a SolTrans bus depot with electric vehicles, and the Kaiser medical complex. Both facilities have been impacted by several multi-day Public Safety Power Shutoffs (PSPS) called by PG&E to prevent wildfire ignition. Kaiser and SolTrans share goals for long-term resilience and clean energy, but the Kaiser complex lacks the real estate to support multi-day resilience with non diesel generation or storage.
The SolTrans plan to install electrical charging infrastructure at the Operations and Maintenance facility will need large electrical capacity to charge up to 77 electric buses. SolTrans has sufficient real estate for a portfolio of clean technology resources that include 1 megawatt (MW) of rooftop
21 and raised solar, 2 MWs of 6-hour zinc hybrid cathode batteries, and 3 MWs of linear generators. Another grid resource are the battery-electric buses which can be utilized as a power source.
The Kaiser facility will support PG&E by adopting phase change materials, which will shave peak load throughout the year, particularly during PSPS. Hospital occupants will benefit from decreased particulate emissions from phasing out reliance on diesel buses and diesel backup power.
The PG&E and ADL Ventures team are proposing a first-of-its-kind initiative to develop an "island able" 6 MW microgrid that will allow Kaiser and SolTrans facilities, a mere 0.7 miles apart, to share the resilience, sustainability, and cost benefits of a shared microgrid. Battery-electric buses will be capable of bidirectional charging to both draw power from the grid and provide frequency regulation and peak shaving services to PG&E and customers. Project economics will be enhanced by Low Carbon Fuel Standard (LCFS) credits available both from grid-powered charging as well as an onsite linear generator fueled by renewable natural gas. During PSPS, the microgrid will isolate, allowing Kaiser to power non-critical facilities with clean energy and SolTrans to operate some services and transport seniors and other community members to community resource centers. Advanced metering pilots will be deployed to the nearly 300 customers that share the circuit with Kaiser and SolTrans to incentivize their participation in demand response and/or to isolate those customers to support critical transportation and hospital load.
This initiative will serve as a model for up to thirty community microgrids allowed in California and numerous electric bus depots that will need to draw large amounts of clean power that are resilient in the face of multi-day shutoffs caused by natural disasters or cyber threats.
The formal application for the Connected Communities grant will be submitted by PG&E through ADL Ventures by the March 3, 2021 deadline. The grant application would be improved by letters of support from the SolTrans Board, Benicia and Vallejo City Councils and other local community leaders.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
PERFORMANCE GOAL:
GOAL 4: Capital/IT - Ensure vehicles, buildings and related infrastructure are maintained and long term plans and strategies are considered. Objective A - Investing resources into future endeavors/capital infrastructure/ongoing projects.
RECOMMENDATION:
Authorize Staff to submit a letter of support from the SolTrans Board; and forward a request to the City of Benicia, Solano Transportation Authority, and the City of Vallejo for letters of support to accompany the Department of Energy Connected Communities Grant being submitted by PG&E and ADL Ventures on March 3, 2021.
Attachment: A. ADL Ventures Connected Communities Overview Presentation
22 ATTACHMENT A Agenda Item 8A
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SolTrans/Kaiser/PG&E Project Overview
February, 2021
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© 2021 ADL Ventures 23 ,)/ +0% 0 ,)!-) +1,/"-) "&10 20Z""1 4&1%??")" 1/& 20"0
Ÿ 77 electric buses Ÿ 3.5 MW peak load with smart managed charging Ÿ Requires non-trivial distribution system upgrades
Ÿ Current resilience plan includes solar and Ii-ion battery 24 "3"/ )-,1"+1& )#2+!&+$,-1&,+0% 3""*"/$"! 1,02--,/1,+0&1"$"+"/ 1&,+ +!/"0&)&"+ "
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Ÿ $4-7M per regional pilot Ÿ $27M Community Ÿ Up to $200M across the Ÿ Connected Communities Microgrid Enablement three California of Grid-Interactive Program (CMEP) may be Investor-Owned Utilities Efficient Buildings partially blended with up (IOUs) to fund clean Ÿ Best submissions will to ten multi-customer energy microgrids to have novel elements in microgrids outlined in support critical needs of transportation, solar, CPUC proceeding vulnerable populations buildings, and electricity Ÿ Through CMEP, PG&E will impacted by grid outage Ÿ Buildings to be used as offset cost related to Ÿ Program has not yet been grid resources distribution system defined in full upgrades 25 %"0"-,1"+1& )#2+!&+$0,2/$ "0 /" ,+1&+$"+1 ,+!"3"),-*"+1,# ,**2+&16*& /,$/&! 8LMW[MPPVIUYMVIQYPXMTPIFYMPHMRKX]TIWERHQYPXMTPIX]TIWSJ(MWXVMFYXIH)RIVK]6IWSYVGIW ()6W
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What is a Community Microgrid?
A community microgrid consists of a group of I interconnected customers and distributed energy , . I resources that can disconnect from and reconnect to the ., ... grid. ·----.l--~ iI -7----' y ------I II_ ------These microgrids would be designed to serve the portions of I I I I communities that include community resources, such as: I I Hospitals • ---z L_.1_,:._ I I Police and fire stations I I ISOUTION DEVICE I I I Gas stations and markets PGI.Ei.._,...... I --th.e .. , ..... MN DAMPLE MICAOGRID ....,,...... I ...... _ .... I """"' I I I I Each community microgrid is unique, and is designed by the / /._.,. .. ~ GENERATION SITE community to address their specific goals and needs for I I ~ s,.c • ._.....,,,_ ••• ELECTRICALLINES the project. A range of variables will dictate the size of the IN TMEMICROGRIO I __.J-~LE;:i:-~= OUTSIDE, . microgrid, what community services are served and what I elements are included in the design. • ISOLATIONDEVICE * 8EH£RATIONSITE
The diagram above represents on approximate layout of a community microgrid. 3 The layout and dimensions ore approximate and f or illustrative purposes only.
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-- - ...... , - ... , --- ... ; ... , ; ' , ' \ I \ I \ ~ I 12 KV Line to I HIGHWAY Substation I' X Island Mode in event of PSPS Islands this segment of the Kaiser Hospital HIGHWAY 1106 12KV Line. DERS: SolTrans, Kaiser, and roughly 300 other customers along the line '1@1i0 Fuel Cell, Solar, Backup Gen can stay up for long duration DERS for Kaiser and SolTrans can outages ~ Trans support Emergency loads to support Maintenance Facility , • commnunity during outage DERS: ·------1 MW Solar, 4 MWh BESS, 5 MW Linear RNG 28 ,)/ +0* 6.2 )#,/1%&0#2+!&+$ 6"5- +!&+$1%" 20!"-,1-/,'" 1&+1, +,3") ,**2+&16*& /,$/&!
Ÿ Microgrid also to serve Kaiser Medical facility 0.7 miles away ƍ Working around the over-the-fence rule
Ÿ Could include other buildings on the circuit
Ÿ Capable of islanding during a PSPS
Ÿ Support for the distribution grid 29 2//"0&)&"+ "01/ 1"$6 + )0,&*-/,3" /"0&)&"+ " +!,-"+2-+"4&+ "+1&3"-,00& &)&1&"0
Ÿ Linear generator can provide several days of generation during 1; 0MRIEV+IRIVEXSV PSPS
Ÿ If fueled by Renewable Natural 1; 7SPEV 1; &EXXIV] Gas for transportation, we could earn Low Carbon Fuel Standard (LCFS) credits in the range of $0.20-$0.30/kWh 30 % +( ,2 31 -
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\ ;······· /EMWIV 32 AGENDA ITEM: BB BOARD MEETING DATE: FEBRUARY 18, 202 1
~Trans Solano County Transit
TO: BOARD OF DIRECTORS PRESENTER: SUZANNE FREDRIKSEN, CLERK OF THE BOARD SUBJECT: 2021 SOLTRANS BOARD MEETING CALENDAR AMENDMENT ACTION: MOTION
ISSUE:
At the December 17, 2020 meeting, the SolTrans Board adopted an annual Board Meeting Calendar for 2021 . Amendments to the closed session dates on the annual calendar are now being recommended for Board consideration and approval.
DISCUSSION:
The Agency Bylaws states that the annual meeting calendar may be changed by the Chair of the Board or by a majority of the members of the Board, as necessary. Since the adoption of the 2021 Board Meeting Calendar at the December meeting, Staff met with the Board Chair to discuss the practicality of holding the annual Executive Director performance review closed sessions in March and April, or to determine whether these should be rescheduled to a later date. In typical years, the performance review process is conducted in March and April, to establish mutually determined goals and performance objectives and to address any merit increases to the Executive Director's base salary as warranted by such performance review. Due to funding restrictions resulting from the pandemic, several vacancies in SolTrans positions have been subject to a hiring freeze and no employees have received COLA increases. Additionally, SolTrans performance goals and measures have had to remain relatively unchanged from Fiscal Year (FY) 2019-2020, due to the uncertainties surrounding future funding sources and the decline in ridership since the beginning of COVID-19.
Chair McConnell suggested that it would be prudent under the present circumstances, to postpone the Executive Director performance review closed sessions until the fall. We are hopeful that by that time, SolTrans may have a clearer picture in terms of funding and the pandemic recovery landscape. An amended 2021 SolTrans Board Meeting Calendar with the revised closed session dates outlined in tracked changes, is shown in Attachment A.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
PERFORMANCE GOAL:
N/A
RECOMMENDATION:
Approve the Amended 2021 SolTrans Board Meeting Calendar, as shown in Attachment A.
Attachment: A. 2021 SolTrans Board Meeting Calendar Amendment
33 This page intentionally left blank.
34 ATTACHMENT A Agenda Item 88 ~ Trans Solano County Transit
2021 BOARD OF DIRECTORS MEETING CALENDAR
Approved: December 17, 2020 Revised: February 18, 2021
DATE TIME LOCATION STATUS January 21 , 2021 4:00 p.m. Zoom or Benicia Council Chamber (TBD) Meeting room tentatively reserved February 18, 2021 4:00 p.m. Zoom or Vallejo Council Chamber (TBD) Meeting room tentatively reserved March 18, 2021 4:00 p.m. Zoom or Benicia Council Chamber (TBD) Meeting room wit/=1 etese€J. sessieA at J:J() ,a.m. tentatively reserved April 15, 2021 4:00 p.m. Zoom or Vallejo Council Chamber (TBD) Meeting room witl=i eleseel sessieR at 3:39 J3.ffi. tentatively reserved May 20, 2021 4:00 p.m. Zoom or Benicia Council Chamber (TBD) Meeting room tentatively reserved June 17, 2021 4:00 p.m. Zoom or Vallejo Council Chamber (TBD) Meeting room tentatively reserved July 15, 2021 4:00 p.m. Zoom or Benicia Council Chamber (TBD) Meeting room tentatively reserved No Meeting in August September 16, 2021 4:00 p.m. Zoom or Vallejo Council Chamber (TBD) Meeting room with closed session at 3:30 Q.m. tentatively reserved October 21 , 2021 4:00 p.m. Zoom or Benicia Council Chamber (TBD) Meeting room with closed session at 3:30 Q.m. tentatively reserved November 18, 2021 4:00 p.m. Zoom or Vallejo Council Chamber (TBD) Meeting room tentatively reserved No Meeting in December
Benicia Council Chamber: Located at City Hall, 250 East L Street, Benicia, CA 94510
Vallejo Council Chamber: Located at 555 Santa Clara Street, Vallejo, CA 94590
Zoom Meeting: Access instructions will be included on each Board Agenda. A unique access ID and password will be generated for each meeting for security purposes.
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36 AGENDA ITEM: 9A BOARD MEETING DA TE: FEBRUARY 18, 2021
~Trans Solano County Transit
TO: BOARD OF DIRECTORS PRESENTER: KRISTINA BOTSFORD, DEPUTY DIRECTOR SUBJECT: FISCAL YEAR (FY) 2020-21 OPERATING REVENUE & EXPENSES THROUGH DECEMBER 31, 2020 ACTION: INFORMATIONAL
ISSUE:
Staff is required under the budget policy to provide the Board with a budget update at least quarterly.
DISCUSSION:
Operating expenses are under budget for the first half of the fiscal year by $374,000. The three largest cost drivers are on or under budget. Contracted Transit Expenses are currently under budget by $168,000, primarily due to paratransit hours and maintenance costs being lower than expected. We will monitor this cost closely since it represents about 66% of the total operating budget. Salaries and Benefits are right on budget which we expect will continue. Fuel is the third largest cost driver and is under budget by $116,000. We budget for pricing contingencies and prices of our various fuels have stayed low. Additionally, we are receiving credits for using renewable natural gas and electricity which reduces our fuel costs. Professional services are under budget by $49,000 due to timing of expenses. We expect these services to come in closer to budget due to consultants assisting with our large RFPs, and higher IT consulting costs expected for the second half of the year. The remaining expenses are on target.
Operating revenue is less than projected. Fare revenue is $367,000 less than projected. Ridership has decreased by 65% and the correlated fare revenue is also down 65%. At the time the budget was approved, we hoped to have 50% of pre-COVID ridership by now, but that is unlikely to happen this fiscal year due to capacity limits for social distancing.
Due to lower operating revenue, Staff will continue to monitor and reduce expenses to stay within current-year revenue constraints. Various other revenue sources were estimated based on state and regional projections and these will affect total revenue for the year. As more information becomes available, we will update the budget projections.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
PERFORMANCE GOAL:
Goal 2: Financial Performance - Optimize fiscal health and sustainability; Objective B.ii. - Prepare Budget vs. Actual revenues and expenses and farebox recovery ratios quarterly.
37 RECOMMENDATION:
Receive the financial report.
Attachment: A. SolTrans Statement of Revenue and Expenditures for 7/1/2020 through 12/31/2020
38 ATTACHMENT A AGENDA ITEM 9A
SolTrans Statement of Revenue & Expenditures - Budget vs Actual Op Exp - Board Report - Unposted Transactions Included In Report From 7/1/2020 Through 12/31/2020
YTD Budget - YTD Budget Current Year Actual Original Variance - Original
Revenue Operating Revenue 540,430.29 907,715.04 (367,284.75) Non-operating Revenue 33,041.86 50,290.02 (17,248.16) Grant Revenue 6,946,469.00 5,794,494.96 1,151,974.04 Total Revenue 7,519,941.15 6,752,500.02 767,441.13
Expenses Contracted Transit 4,308,239.17 4,476,640.20 168,401.03 Expenses Salaries and Benefits 832,135.94 840,000.24 7,864.30 Fuel 305,909.84 421,500.00 115,590.16 Professional services 128,259.62 177,500.04 49,240.42 Other Operating 239,621.23 239,999.94 378.71 Expenses Advertising and 47,448.86 56,500.08 9,051.22 Marketing General & Administrative 556,863.29 580,360.04 23,496.75 Total Expenses 6,418,477.95 6,792,500.54 374,022.59
Net Income 1,101,463.20 (40,000.52) 1,141,463.72
Date: 2/5/21 07:02:22 PM Page: 1 39 This page is intentionally left blank.
40 AGENDA ITEM: 10A BOARD MEETING DA TE: FEBRUARY 18, 2021
~Trans Solano County Transit
TO: BOARD OF DIRECTORS PRESENTER: BETH KRANDA, EXECUTIVE DIRECTOR SUBJECT: STATE LEGISLATIVE REPORT ACTION: INFORMATIONAL
COVER MEMO:
The Board is being provided with a state legislative report for February 2021.
RECOMMENDATION:
Informational.
Attachment: A. February 2021 State Legislative Report
41 This page intentionally left blank.
42 ATTACHMENT A Shaw 141 5 L Street Agenda Item 10A Suite 1000 Yoder Sacramento Antwih CA , 95814 Schmelzer 916-446-4656 &Lange
February 10, 2021
TO: Board of Directors, Solano County Transit
FM: Joshua W. Shaw, Partner
RE: STATE LEGISLATIVE UPDATE – February 10, 2021
Legislative Update Members of the State Legislature have until February 19 to introduce bills this year. As a reminder, the 2021 Legislative Calendars can be found here (Senate) and here (Assembly). These contain the deadlines and recess schedules for 2021. We expect the Legislature will maintain most of the social distancing protocols used in 2020 for committee hearings and floor sessions through early-2021.
In this report, we highlight the relevant legislation affecting SolTrans that has been introduced already. Those are discussed under Bills of Interest, below.
Administration’s Proposed Budget Trailer Bill Language – Statutory Relief As we detailed in our January report, the Governor’s Budget initially recommended “regulatory and reporting relief” related to the Transportation Development Act, allowing agencies to plan with more certainty and flexibility for the expenditure of state transit funding. Subsequently, the Administration released budget trailer bill language (TBL) laying out the proposed relief measures.
Specifically, the Administration’s proposal would do the following:
• Extend the hold harmless provision for the calculation and allocation of State Transit Assistance Program, Low Carbon Transit Operations Program, and STA-State of Good Repair allocations (Local Revenue Basis Only) included in AB 90 by one year to fiscal year 2022-2023;
• Extend the suspension of the financial penalties associated with the Transportation Development Act’s requirements that transit agencies obtain specified fixed percentages of their operating budgets from passenger fares (TDA farebox recovery requirements) included in AB 90 by one year to fiscal year 2021-2022;
• Extend the suspension of the financial penalties associated with the State Transit Assistance Program’s requirement that transit agencies’ operating cost per revenue vehicle hour may not exceed operating cost per revenue vehicle hour adjusted by regional CPI, year over year, (STA efficiency criteria) by one year to fiscal year 2022-23;
SYASLpartners.com
43 • Review TDA performance audit requirements to identify opportunities for streamlining and identification of more effective measures;
• Exclude from the definition of “operating cost” for the purposes of TDA farebox recovery and STA efficiency the costs of operating ADA paratransit service; the costs to operate demand-response and microtransit services that expand access to transit service beyond fixed route corridors; the costs of funding or improving payment and ticketing systems and services; and the costs of planning for improvements in transit operations, integration with other operators and agencies, zero emission transition, and for compliance with state and federal mandates; and,
• Suspend until July 1, 2026, TDA farebox recovery requirements and STA efficiency criteria for transit agencies that can demonstrate that they maintained their existing commitments of local funds for transit operations at an amount not less than the expenditures from local funds for transit operations during fiscal year 2018-19.
These measures build on the statutory relief we successfully secured on your behalf in AB 90 last year.
Bills of Interest
SB 44 (Allen) CEQA: Streamlined Judicial Review: Environmental Leadership Transit Projects. This bill would establish procedures for the expedited administrative and judicial review of environmental leadership transit project undertaken by a public agency. More specifically, the bill would require the Judicial Council, on or before April 1, 2022, to adopt rules of court establishing procedures requiring actions or proceedings seeking judicial review pursuant to CEQA or the granting of project approvals, including any appeals to the court of appeal or the Supreme Court, to be resolved, to the extent feasible, within 270 days of the filing of the certified record of proceedings with the court to an action or proceeding seeking judicial review of the lead agency’s action related to an environmental leadership transit project.
ACA 1 (Aguiar-Curry) Local Government Financing: Affordable Housing and Public Infrastructure: Voter Approval. This constitutional amendment would lower the necessary voter threshold from a two-thirds supermajority to 55 percent to approve local general obligation bonds and special taxes for affordable housing and public infrastructure projects.
44 Minutes Regular SolTrans Board Meeting of February 18, 2021 Approved Mar. 18, 2021 Page 1 of 5
~Trans Solano County Transit Board Minutes for Meeting of February 18, 2021
1. CALL TO ORDER Chairperson McConnell called the regular meeting of the SolTrans Board to order at 4:00 p.m. Pursuant to Governor Newsom's Executive Order N-29-20 and the Shelter in Place order issued by Solano County, the meeting was held via teleconference.
A quorum was confirmed by the Clerk of the Board, Suzanne Fredriksen. There was no Statement of Conflict declared at this time.
MEMBERS PRESENT: Robert McConnell, Mayor City of Vallejo, Chair Lionel Largaespada, Councilmember City of Benicia, Vice Chair Cristina Arriola, Councilmember City of Vallejo Steve Young, Mayor City of Benicia Jim Spering, Supervisor, MTC Representative County of Solano Lori Wilson, Mayor, Suisun City Ex-Officio - STA Representative
MEMBERS ABSENT: None
STAFF PRESENT: In Alphabetical Order by Last Name: Kristina Botsford SolTrans Deputy Director Patricia Carr SolTrans General Services Manager Bernadette Curry SolTrans Legal Counsel Suzanne Fredriksen SolTrans Board Clerk Larry Deleon Guerrero SolTrans Program Analyst II Angela Jackson SolTrans Program Analyst I Beth Kranda SolTrans Executive Director Kelly Plett SolTrans Accountant Mandi Renshaw SolTrans Senior Analyst John Sanderson SolTrans Transit Services Manager Dennis Ybarra SolTrans Program Analyst II
OTHERS PRESENT: In Alphabetical Order by Last Name: Ron Grassi Solano Transportation Authority Tyler Hughes WSP Rob Kelly AMPLY Power Chris Richardson ADL Ventures Alvaro (Jun) Sayong National Express Transit 45 Minutes Regular SolTrans Board Meeting of February 18, 2021 Approved Mar. 18, 2021 Page 2 of 5
Fred Salisbury PG&E Andrea Schumer PG&E Brandon Thomson Solano Transportation Authority
3. APPROVAL OF AGENDA On a motion by Vice Chair Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the agenda. (5 Ayes)
4. OPPORTUNITY FOR PUBLIC COMMENT None presented.
5. EXECUTIVE DIRECTOR'S REPORT Beth Kranda provided an update on the Blue Ribbon Panel stating that the small operators in the region are meeting weekly to coordinate efforts. She noted that SolTrans has seen a small increase in ridership and stated that SolTrans was able to assist in getting people to and from the Benicia vaccine clinic on February 2nd and will assist again on March 2nd • She stated that Staff is serving on the Clipper 2.0 Working Group as well as the Integrated Fares Committee through the Blue Ribbon Task Force.
Vice Chair Largaespada expressed appreciation to Staff for assisting with the Benicia vaccine clinic.
Chair McConnell announced that a vaccine clinic will be held on Saturday, February 20th at the county fairgrounds for those age 65 and older as well as those with qualifying, underlying medical conditions.
6. PROCLAMATIONS AND PRESENTATIONS
CONSENT CALENDAR On a motion by Vice Chair Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved Consent Calendar Items 7A , 7B and 7D via roll call vote, while Items 7C and 7E were pulled for discussion. (5 Ayes)
7A. Meeting Minutes of January 21, 2021 Recommendation: Approve the meeting minutes of January 21, 2021.
78. Increase the Authorized Amount for the CAD/AVL Contract to Include Sales Tax Recommendation: Authorize an increase of $50,000 to the CAD/AVL contract for a new not-to-exceed amount of $1.75 million, subject to legal counsel approval as to form.
7D. Amendment to the SolTrans Purchasing Policy Recommendation: Authorize Staff to amend the SolTrans Purchasing Policy to allow SolTrans to receive electronic submissions of bids, proposals, or supporting materials for SolTrans procurements and contracts in accordance with the California Public Contract Code §1601, subject to legal counsel approval as to form.
RESCHEDULED CONSENT CALENDAR
REGULAR CALENDAR
46 Minutes Regular SolTrans Board Meeting of February 18, 2021 Approved Mar. 18, 2021 Page 3 of 5
7C. Authorize Execution of Option Years for the Trillium CNG Maintenance Services Contract and Amend Contract Cost to Include the Option Years Recommendation: Authorize the Executive Director to execute an amendment to the current contract with Trillium CNG to exercise the remaining two option terms and increase the total contract amount to $253,000, subject to legal counsel approval as to form.
Public Comments: None presented.
Board Comments: It was confirmed with Staff that a competitive bid process occurred and that the relationship with the vendor is in good standing.
On a motion by Vice Chair Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the recommendation. (5 Ayes)
7E. Authorize Amendment to the Security Services Contract to Include Paid Time Off Benefit Recommendation: Authorize the Executive Director to execute an amendment to the security services contract with Allied Universal Security Services to include two weeks paid time off for security officers on regular assignment at SolTrans' Vallejo Transit Center and Curtola Park and Ride Hub, subject to Legal Counsel approval as to form.
Public Comments: None presented.
Board Comments: Staff was encouraged to incorporate the review of employee salaries and benefits into the procedures for future bid evaluations.
On a motion by Vice Chair Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the recommendation. (5 Ayes)
8. ACTION ITEMS
8A. Department of Energy Connected Communities Grant Letters of Support Patricia Carr introduced Chris Richardson, with ADL Ventures. Chris provided a presentation of the Connected Communities Project, including potential funding options, an overview of a potential community microgrid, as well as resilience and incentive opportunities.
Public Comments: None presented.
Board Comments: • The feasibility of including other neighboring businesses and entities into the microgrid was discussed. • Concerns were expressed regarding resilience with an all-electric bus fleet if the power goes down in an emergency and Staff was asked to bring a future agenda item to the Board to review alternatives. • Staff was asked to obtain a letter of support from Congressman Thompson. • It was noted that the City of Vallejo transition to MCE will be an opt out system, so if SolTrans wishes to remain with PG&E they will need to affirmatively opt out of MCE.
47 Minutes Regular SolTrans Board Meeting of February 18, 2021 Approved Mar. 18, 2021 Page 4 of 5
Recommendation: Authorize Staff to submit a letter of support from the SolTrans Board; and forward a request to the City of Benicia, Solano Transportation Authority, and the City of Vallejo for letters of support to accompany the Department of Energy Connected Communities Grant being submitted by PG&E and AOL Ventures on March 3, 2021.
On a motion by Vice Chair Largaespada and a second by Chair McConnell, the SolTrans JPA Board unanimously approved the recommendation. (5 Ayes)
8B. 2021 SolTrans Board Meeting Calendar Amendment
Public Comments: None presented.
Board Comments: None presented.
Recommendation: Approve the Amended 2021 SolTrans Board Meeting Calendar, as shown in Attachment A.
On a motion by Vice Chair Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the recommendation. (5 Ayes)
NON-ACTION/ INFORMATIONAL ITEMS
9. DISCUSSION ITEMS
9A. Fiscal Year (FY) 2020-21 Operating Revenue & Expenses Through December 31, 2020 Kristina Botsford provided an update on operating revenue and expenses for the first six months of the fiscal year noting that SolTrans is under budget by $374,000 primarily due to less Paratransit service ridership and maintenance costs than expected. She stated that salaries and benefits remain on budget and fuel costs are low.
Public Comments: None presented.
Board Comments: None presented.
Recommendation: Informational.
10. NON-DISCUSSION ITEMS
1 0A. State Legislative Report Recommendation: Informational.
11. BOARD OF DIRECTORS COMMENTS None presented.
48 Minutes Regular SolTrans Board Meeting of February 18, 2021 Approved Mar. 18, 2021 Page 5 of 5
12. ADJOURNMENT The meeting was adjourned at 5:00 p.m. The next regular meeting of the SolTrans Board is scheduled for Thursday, March 18, 2021, at 4:00 p.m., via teleconference.
02/19/2021 Suzanne Fredriksen Date Clerk of the Board
49