FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
SUBJECT PAGES
Flinders 1. OPENING BUSINESS 1
2. OFFICER’S REPORTS Shire 2.1 CHIEF EXECUTIVE OFFICER 2 – 8
Council 2.2 DIRECTOR OF CORPORATE SERVICES 9 - 21
PO Box 274 2.3 DIRECTOR OF ENGINEERING 22 – 44 HUGHENDEN QLD 4821 2.4 ENVIRONMENTAL HEALTH 45- 47 34 Gray Street HUGHENDEN QLD 4821 2.5 COMMUNITY DEVELOPMENT 48 - 49
Telephone 07 4741 2900 2.6 TOURISM DEVELOPMENT 50 - 51 Facsimile 07 4741 1741
Email: 2.7 SPORT AND RECREATION 52 - 55 [email protected] 2.8 LIBRARIAN 56 - 57 Web Site: www.flinders.qld.gov.au 2.9 WORKPLACE HEALTH AND SAFETY 58 - 60
2.10 RURAL LANDS 61 – 66 Mayor Brendan V. McNamara 2.11 COMMUNITY CARE 67 - 68 [email protected]
Deputy Mayor 3. COUNCILLOR’S REPORTS 69 – 71 Gregory J. Jones [email protected] 4. CLOSED MEETING DISCUSSION ITEMS 72
Councillors 5. CORRESPONDENCE 73 Katherine M. Egan [email protected] 6. QUESTIONS WITHOUT NOTICE 73 – 74
Clarence N. Haydon [email protected] 7. CRIER NOTES 74
Sean M. O’Neill 8. PROPOSED MEETING CALENDAR AND CLOSURE 75 [email protected]
NOTICE OF MEETING Chief Executive Officer
Stephen A. McCartney [email protected] NOTICE was given of the Ordinary Meeting of Council held
at 7.00 pm on Wednesday, 18 May 2011 and 8.30 am on Director Corporate Services Thursday, 19 May 2011. Leanne M. Rogers [email protected]
Director of Engineering Stephen J. Turner [email protected] Stephen McCartney CHIEF EXECUTIVE OFFICER
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
1 OPENING BUSINESS
The Mayor, Cr B.V. McNamara opened the meeting with the Council Prayer at 7.01 pm.
1.1. PRESENT
Mayor Cr Brendan V. McNamara Deputy Mayor Cr Gregory J. Jones Councillor Cr Clarence N. Haydon Councillor Cr Sean M. O’Neill Councillor Cr Katherine M. Egan
Staff Stephen McCartney Chief Executive Officer Leanne Rogers Director Corporate Services
1.2. APOLOGIES
Nil
1.3. CONFIRMATION OF MINUTES
Moved Cr K.M. Egan Seconded Cr S.M. O'Neill
That the Minutes of the Ordinary Meeting of Council held 20-21 April 2011 be taken as read and signed as correct.
Carried
1.4. PETITIONS
Nil
1.5. CONDOLENCES
Nil
1.6. CITIZENSHIP CEREMONIES
Nil
1
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2. OFFICERS' REPORTS
2.1 CHIEF EXECUTIVE OFFICER
2.1.1 GENERAL REPORT
Moved Cr G.J. Jones Seconded Cr K.M. Egan
That the Chief Executive Officer’s report as presented for consideration be received.
Carried
2.1.1.1 Official Documents
Nil
NOTED
2.1.1.2 Student Leaders
Hayley Lane and Kayla Benham, Hughenden State School Student Leaders attended the meeting this month.
NOTED
2.1.1.3 Meetings Attended
25 April 2011 I attended an ANZAC Ceremony and luncheon.
3 May 2011 I attended a tour and meeting with the Federal Coalition Dam Task Group.
4 May 2011 I attended a Teleconference with the Human Resource Project Steering Group.
5 May 2011 I had a meeting with Council Officers and Dennis Kirby to progress the LG Asset.
9 May 2011 I attended the Shire Safety Committee Meeting. Meeting with Deputy Mayor, Cr G.J. Jones and Assistant Police Commissioners regarding closure of the Torrens Creek Police Station.
12 May 2011 A meeting with Patrick Huber (DERM Mareeba) and Peter Gilbey (DERM Brisbane) regarding the 50 year North West Water Strategy; and I attended the Shire Volunteer’s Evening at the Diggers Entertainment Centre.
2
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
16 May 2011 I attended Australia’s Dinosaur Trail Meeting.
NOTED
2.1.1.4 Shire Office Complex Planning
Arthur Schrock from Tippett Schrock Architects has commenced preparing the sub-consultants fees and pricing for the full tender design preparation, advertising, assessment and recommendation on tenders to Council and the construction phase - if Council elects to proceed to construction.
The following summary is provided for Council and will be referred to the 2011-2012 Budget for consideration. The construction cost is based on the Quantity Surveyors estimate of works from the concept design.
Phase 1 Full Design and Tender Process $ 187,200
Professional Consultants Architect, Structural Engineer, Mechanical/Electrical Engineer, Landscape Architect, Hydraulics Design, Quantity Surveyor and Building Certifier.
Phase 2 Construction $4,705,000
Professional Consultants Architect, Structural Engineer, Mechanical/Electrical Engineer, Landscape Architect, Hydraulics Design, Quantity Surveyor, Building Certifier, Building Works, demolition and carpark, furniture/equipment and contingencies.
These items will be included in the 2011-2012 Budget for consideration to be funded with internal funds and loans.
NOTED
2.1.1.5 Hughenden Aged Persons Accommodation Project
The Federal Government announced funding of $4.4m under their Health and Ageing Program in last week’s budget. It is now recommended that Council obtain a fee proposal from Tippett Schrock Architects to finalise designs and project manage this project.
Tippett Schrock Architects were the architects used to formulate the original plans and costings when the HAPA Project commenced about ten years ago. Due to his previous understanding of the project and his current involvement in the Shire Office project, it is recommended that they be appointed as Architect and Project Managers subject to an agreeable fee proposal.
The project submitted for various funding applications for an estimated cost of $5,013,000 is as follows –
. Site preparation; . Twelve Units; Bedroom for Caretakers; . Dining/Kitchen; . Recreation Hall/Office; . Walkways;
3
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
. General Store; and . Porte Cochere.
Funds available for this project are as follows –
Federal Government Grant 4,400,000 Community Trust Funds 521,700 Council commitment (refer to Budget) 100,000
Total Budget Allocation $ 5,021,700
Moved Cr G.J Jones Seconded Cr S.M. O’Neill
That Tippet Schrock Architects be appointed as Architect and Project Managers, subject to an agreeable fee proposal.
Carried
Moved Cr G.J Jones Seconded Cr S.M. O’Neill
That Council formally thank Hon Nicola Roxon (Minister for Health and Ageing), Hon Bob Katter (Member for Kennedy) and Hon Wayne Swan (Deputy Prime Minister and Treasurer) for their budget allocation of $4.4m towards the Hughenden Aged Persons Accommodation. All letters are to be signed by the Mayor, Cr B.V. McNamara and invitations to be sent to relevant members upon the opening of the building.
Carried
2.1.1.6 Torrens Creek Police Station
Following a meeting with the Assistant Commissioners of Police in Hughenden and their community consultation in Torrens Creek they have decided to close the Police Station down. The Station is currently unoccupied and they will transfer that position and vehicle to Hughenden in the near future to have a four-man station. Appropriate housing will need to be found for the new position.
Council is currently receiving feedback from the Torrens Creek community on possible locations to place the building. (Refer Item2.3.1.2)
NOTED
2.1.1.7 Staff
Road Construction Foreman - Council still advertising Construction Foreman Stabilizer - Council still advertising
NOTED
4
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.1.1.8 Shire Revaluation
The revaluation return for the whole of the Shire has been returned by the Department of Environment and Resource Management and will be affective from 1 July 2011 for our rates in 2011-2012. The following summary is provided for Councillors.
The previous valuation came into effect 1 July 2006; The new valuation comes into effect for the 2011-2012 rates; Valuations only effect the General Rate and Wild Dog Levy; Rates will NOT increase by the change in the revaluation; Town revaluations increased by an average of 696% (individual towns 689% Hughenden, 1,098% Prairie, 1,162% Torrens Creek and 418% Stamford); Rural valuations increased by an average of 1.27% (Hughenden area - 4.12%, Porcupine area 1.79%, Prairie area 0.92%, Tangorin area -3.59%, Torrens Creek area 0.16% and Stamford area 7.74%; Valuations changed from Unimproved Capital Values to site values – this will have little change in Flinders Shire; and Appeals against valuations need to be lodged with the Department of Environment and Resource Management by 4 July 2011
Rate Implications –
Council will adjust the rate in the dollar to receive the same total level of general rates from each category e.g. Rural, Wild Dog Levy and Urban; Assuming a nil rate increase, properties that had valuations go up by the average increase (Rural 1.27% and Urban 696%) will see no change in their General Rates. Properties that went up above the average will have an increase in rates and those that went down or less than the average will have a reduction in rates;
Rate increases will be known following the adoption of the Council Budget in late June 2011.
NOTED
2.1.1.9 Irrigation/Dam Development
The Federal Opposition’s Coalition Task Force on Dams visited North Queensland and Hughenden as part of their investigation and recommendation on priorities for dam construction around Australia. The Task Force tour took a trip to the Mount Beckford Dam site and a meeting at the Diggers Entertainment Centre with Councillors, Council Officers, MITEZ, Council Officers and irrigators.
The following people attended as part of the Task Force – Senators Ian Macdonald, Barnaby Joyce and Robb Birmingham, four advisers and some journalists.
2.1.1.10 Project Updates Phytofuel The Kalpa trees planted in the Swanson Street area are growing well. Phytofuel have visited Hughenden to consider other trial sites and will be back to undertake maintenance work in the next month.
5
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Hann Highway Development A meeting with Etheridge Shire, Flinders Shire and Main Roads Departments from Cairns and Cloncurry is still to be arranged to ensure a coordinated approach to the construction works with the $20m of RSDP funding. Project funding is to be completed by 30 June 2014.
Council supported the joint application by Etheridge Shire, Flinders Shire and the Department of Transport and Main Roads Cairns/Cloncurry under the Federal Governments RDAF. The application was for $20m matched with existing TMR funds allocated from the RSDP program. The application was supported by the Cairns RDA and Townsville RDA. (Refer Report Director of Engineering - for update of Flinders Shire works on the Hann Highway)
NOTED
2.1.2 CORRESPONDENCE
Moved Cr K.M. Egan Seconded Cr C.N. Haydon
That the Chief Executive Officer’s correspondence as presented for consideration be received.
Carried
2.1.2.1 MITEZ (Trim Doc SC11/1580)
Enclosing the MITEZ Prospectus and Fee Schedule to assist with budget planning. Council’s allocation is $20,000.
Moved Cr G.J. Jones Seconded Cr C.N. Haydon
That Council resolve to allocate in the 2011-2012 Budget, a $20,000 allocation to MITEZ.
Carried
2.1.2.2 Office of the Leader of the Opposition, Jeff Seeney MP., LNP Parliamentary Leader (D11/1646)
The LNP is committed to returning Queensland to its rightful place as Australia’s leading state known for its dynamic economy and well planned infrastructure. He introduces himself and advises that over the next 90 days, he will be leading the LNP in depth investigation and consultation “Building Queensland’s Future – Together” to determine Queensland’s infrastructure needs. Included with this letter are the terms of reference for the Plan.
Action - Council to do a brief submission on the need to totally seal the Hann Highway, the Flinders River Irrigation Precinct and National Parks infrastructure.
NOTED
6
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.1.2.3 Senator Hon Ian Macdonald Shadow Parliamentary Secretary for Northern and Remote Australia (SF11/409)
Thanking Council for its hospitality during the Dam Task Group’s visit to Hughenden last week enabling their party to learn first-hand from the Council, stakeholders and graziers on their proposals and ideas of how to best manage water in North-West Queensland - and a special thanks to Sally and Drew Stevenson for allowing their party access to their property to have a closer look at the proposed Mount Beckford dam site. The Dam Task Group’s final report will be presented to Shadow Cabinet in January 2011. He further congratulated Cr Greg Jones on his driving ability and Budget funding for the HAPA project.
NOTED
2.1.3 BUSINESS ARISING FROM PREVIOUS MINUTES
2.1.3.1 Photos of Past Mayors
Refer Item 7.3 - June 2007 Minutes – Questions without Notice
Cr A.W. Bode asked that we advertise in the Whisper for any photos the community may have of past Mayors of the Shire.
Action - Photos of past Mayors be updated and put on display.
Action July 2007 - Council to compile a list of past Mayors.
Action April 2008 - Information is at this time being collated.
Action May 2008 - The Chief Executive Officer advised that there were still some photos of past Mayors outstanding and Cr S.M. O’Neill queries if this could be a project of the Family History Group.
Comment June 2009 – Discussion took place on the style of frame and the difficulty there was in obtaining some photos.
Action September 2009 – An advertisement will be put in the Crier and Whisper asking the community if they have any knowledge and photos of past Mayors.
Comment October 2009 – Quotations have been sought from framing businesses for frames to enclose the photos of past mayors.
Comment November 2009 – Council to organise a trial demonstration of one photo and frame for a decision to be made at a future meeting.
Comment August 2010 – A brief has been sent off to Top Frames, Townsville which should be received by the next meeting.
Comment September 2010 – A sample photo and frame has been received from Top Frame, Townsville. Total cost of one photo $160.00.
7
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Comment September 2010 - Council to trial two of the existing photos of past mayors hanging in the Boardroom and if successful carry out the photo framing of all past mayors.
Comment December 2010 – The Chief Executive Officer will arrange for three of the past year’s photos of Mayors to be reframed to co-ordinate - prior to having all photos of past mayors framed accordingly.
Comment February 2011 – All photos of past Mayors (Flinders Shire Council) except for Henry C Morrell whose photo is unobtainable) have been taken to the framers in Townsville to be framed accordingly. A Notice has been put into the Crier and Whisper seeking information about the past Mayors of the Flinders Shire Council, Hughenden Roads Division Board Members and the old Hughenden Town Council. Also asking if anyone could advise Council of full Christian names of individuals as in many cases we only have the initials.
Comment April 2011 – All photos of Flinders Shire Mayors/Chairmen have been framed except for Henry C Morrell and Robert J Franzmann.
Comment May 2011 – Once the last two frames have been completed, Council will then look into framing previous Mayors.
NOTED
2.1.4 GENERAL BUSINESS
Nil
8
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.2 DIRECTOR CORPORATE SERVICES
2.2.1 GENERAL REPORT
Moved Cr C.N. Haydon Seconded Cr S.M O’Neill
That the Director of Corporate Services report as presented for consideration be received.
Carried
2.2.1.1 Financial Statements
Moved Cr G.J. Jones Seconded Cr S.M. O’Neill
That the Financial Reports, Operating Statement, Statement of Financial Position and Statement of Cash Flows to the period ending 30 April 2011 as presented, be received.
Carried
2.2.1.2 Payment Register
Moved Cr K.M. Egan Seconded Cr C.N. Haydon
That the Payment Register to 30 April 2011 enclosing 1AUSTSU2 x 2, 1AUSTWU2 x 2, 1CHILSA2 x 2, 1CONSFM2 x 2, 1LGSUPER x 19, NAB83, NAB85, 1NAB21 x 3, 1NAB22, NAB80, NAB83, 1NORTQS2 x 2, MFCBA28, MFNAB29, MC34 x 4, DNR, SGL PY1P x 6, 13114 - 13157, FLINDERS BUTCHERY, E020247 – E020455, INTEREST, CALT16, ERGON018, TORG464, TORG467 - TORG468, TORG464A, TORG466, QTC52, 653, BC280 - BC282, COM871, COMM80, FEES x 2 totalling $4,668,939.79 as presented for consideration be received.
Carried
2.2.1.3 Rate Control Totals
That the Rate Control Totals to the 30 April 2011 as presented for consideration be received.
NOTED
2.2.1.4 Conferences and Meetings
On the 6 May 2011, Stephen McCartney (Chief Executive Officer) and I met with Scott Leonard to discuss the current funding round of NDRP and proposed Grant applications.
NOTED
2.2.1.5 Staff Changes
Applications were called for a Registered Community Care Nurse for the EACH Packages Program; Applications were called for Expressions of Interest in the Home Maintenance Contract for the Community Care Programs and Council vacant land; and
9
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Applications were called for another Casual Administration Officer closing 13 May 2011 - due to the recent staff shortages.
NOTED
2.2.1.6 Report on Donations Given by Council
Item 2.2.2.3 April 2010 Minutes St Francis School $50.00 Gift Voucher from Flinders Discovery Centre Grade 6/7 Students Visit to Parliament House, Canberra
NOTED
2.2.1.7 Community Plan
Expressions of Interest and Fee Proposals were requested from a number of consultants based on our Project Plan to complete the Community Plan. This closed on the 13 May 2011. A copy of the project plan is provided in your attachments for your information. It requires the consultant to be present at the Hughenden Show for community consultation. Any Councillors who could attend the stand for some time during the day would be helpful for the consultation process.
Information on fee proposals and suitable consultants will be provided at the meeting.
Action - Mead Perry Group have been appointed as consultants for the project.
NOTED
2.2.1.8 Internal Audit
Under the new Local Government Act we are required to conduct an Internal Audit and prepare an Internal Audit Plan and Review Report bi-annually. Natalie Kent from LGAQ has sent us a proposal to complete this service for us which we have accepted. Natalie will visit twice per year for two days on site and one day off site each time. She will prepare these reports as well. The work we have done so far on our Enterprise Risk Management will be used for the Internal Audit.
Moved Cr S.M. O’Neill Seconded Cr G.J. Jones
That the Local Government Association of Queensland Limited (LGAQ) be appointed as Council’s Internal Auditor.
Carried
2.2.1.9 CIVICA – Authority Implementation
Civica representatives have been on site most of this month and will be until about the middle of July. We have completed setting up the Ledger and Works Orders and this data has been loaded into Authority. We are still validating the data but that stage is near completion. This week we will have set up Creditors, Debtors, Plant and Inventory and next week we will be working on Payroll and HR - Receipting and Rates the week after that. As the systems are being set up, staff will be able to do entries in a test environment which is a copy of our own data. This will help them with the training, also validate the data in there and could identify any glitches that may arise.
10
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
We have repeated the IT training for Authority to ensure that we are confident in managing our data and the servers. We have identified some shortfalls with the configuration with the servers we purchased. We are purchasing some extra RAM which will hopefully help it perform a bit better.
NOTED
2.2.1.10 Shire Asset Valuations
APV (Australia and Pacific Valuer’s) have been contracted to complete a revaluation on the Shire Land and Building assets. Inspections were completed on the 6 May 2011. The reports will be provided to us in due course.
NOTED
2.2.1.11 Pensioner Cottage Admission
After following Council’s Policy on Admittance to the Pensioner Cottages, the vacant cottage has been allocated to an appropriate person. The occupant will be moving in after minor renovations are completed on the unit.
NOTED
2.2.1.12 Corporate Plan
Following consultation with Staff and Councillors over the past months the Council’s Corporate Plan for 2011-2016 is presented for adoption under Section 120 (2) of the Local Government Finance Plans and Reporting Regulation 2010. It is noted that Council’s new mantra is “Discovery - Opportunity - Lifestyle”.
Moved Cr K.M. Egan Seconded Cr G.J. Jones
That the Corporate Plan for 2011-2016 as presented for adoption under Section 120 (2) of the Local Government Finance Plans and Reporting Regulation 2011 be adopted by Council.
Carried
2.2.1.13 IT – Library
This week BSE Consultants will be installing our old wireless equipment from the Depot at the Library. This will mean that the Librarian will be on the Shire Computer network and that the data being stored down there will be securely backed up on the Shire’s servers.
2.2.1.14 LGAsset
Dennis Kirby visited us on the 6 May 2011 and has commenced work on the Asset Management Plan.
NOTED
11
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.2.1.15 Rates Prize Draw
We have commenced contacting suitable venues in Townsville who might be interested in donating to the Rates Prize Draw. An update was provided at the meeting.
NOTED
2.2.1.16 Reports Completed or in Progress
Records Survey for Qld State Archives Budget 2011-2012 FBT Return BAS HACC Quarterly Financial report
NOTED
2.2.1.17 Objection to Valuation
Rate Assessment – 00913-1 – The owner holds nine Assessments - being Assessments 00895-0, 00896-0, 00901-0, 00908-0, 00909-0, 00910-0, 00912-0, 00913-1 and 00914-0 within the urban area of Prairie.
DERM have amalgamated these nine Assessments into one being 00913-1 as the land use was the same.
The Lots are not contiguous as they are separated by undeveloped roads and no road licences are held by the owner.
Moved Cr G.J. Jones Seconded Cr S.M. O’Neill
That Council objects to the amalgamation into one Rate Assessment under the revaluation.
Carried
2.2.1.18 Garden Competition
Advertising has commenced advising the community of this year’s Garden Competition. Notice has been sent out into the community -
12
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
GARDENING COMPETITION 2011
The Flinders Shire Council Garden Competition will be held again this year – judging to take place during the month of September 2011.
Best Overall Yard in Prairie and Torrens Creek $100.00 Council - $100.00 Sponsor – Edgerton Plumbing
Best Overall Yard in Hughenden $100.00 Council $100.00 Sponsor – Hughenden Hardware
Encouragement Award for the Shire $ 50.00 Council $ 50.00 Sponsor – Hughenden Supermarket
Best Front Yard and Footpath $ 50.00 Council $ 50.00 Sponsor – Hughenden Motorcycles
Best Overall Yard Maintained by a Pensioner $ 50.00 Council $ 50.00 Sponsor – V8 Service Station
Best Commercial Property in the Shire $ 50.00 Council $ 50.00 Sponsor – Flinders River Nursery
Best Garden on a Rural Property in the Shire $100.00 Council $100.00 Sponsor – Basalt Electrical
These Awards are being made by Council in appreciation of the efforts taken by residents of the Shire who spend time in their gardens making the Townships of Hughenden, Prairie, Stamford and Torrens Creek more presentable. Awards will be presented at the Australia Day Award Ceremony held 26 January 2012.
ATTENTION TO ALL RURAL PROPERTIES IN THE SHIRE
Council intends to include again - in its Gardening Competition this year - “Best Garden on a Rural Property in the Shire”.
The owners/occupiers of rural properties must submit a description with photos and details of their garden.
Basalt Electrical will sponsor this category for $100.00 as will Council sponsor $100.00.
Please contact Fran Marendy, Executive Support Officer on 47412900 for further information if required.
13
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Moved Cr C.N. Haydon Seconded Cr S.M. O'Neill
That the Garden Competition judges this year will be Kevin Lloyd (Parks and Gardens Foreman), Cr K.M. Egan and two community representatives.
Carried
14
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.2.1.19 Human Resource Management Systems Project May 2011
Project Stage Progress / Actions / Milestones Council / comments HR Audit - complete. 1. Information gathering and
risk assessment Change Management
Communication Steering committee meeting held 4 May
2011. Next / final meeting 7 June 2011.
(30 Nov 09 – 5 Feb 10) Training matrix templates - outdoor staff requirements completed. Indoor staff matrix requirements to be 2. Skills and qualifications populated at completion of position audit of all staff descriptions Stage 3.
Qualifications in HR module activated and being populated to accept all staff licences, training, FSC yet to finish populating with existing
qualifications, etc. FSC WHSO now updating PCS as training is conducted. information from staff.
RSC well populated to date.
Staff survey (8 Feb 10 – 9 Apr 10) Job analysis and Position description 3. Development of position Meetings continue to be held with staff members in both Councils for job analysis and further This stage is nearing completion as more descriptions & duty PD development. position descriptions are being signed off statements with employees. (12 Apr 10 – 11 Jun 10)
15
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Performance management review 4. Set-up of Annual Review FSC – outdoor staff reviews being completed. Process RSC – Outdoor staff not complete. To be followed up. (14 Jun 10 – 6 Aug 10)
Probation review Both Councils implementing process with coaching.
Succession planning FSC – templates and discussions with CEO around framework completed. Adjustments made to templates. RSC –business critical roles identified and templates adjusted. Discussion with CEO re process in May.
5. Recruitment process Process, template forms, interview guides, reference check template complete. (9 Aug 10 – 3 Sep 10) Policy & procedure developed. 21 Nov – 18 Dec 10 Managers at both FSC & RSC being coached in recruitment / interviewing. Policies for FSC are underway. RSC 6. Review of HR policies & RSC reviewing policies developed for FSC to ascertain appropriate ones for this Shire, and processes others that are required. (6 Sep 10 – 29 Oct 10) FSC Staff handbook draft developed – to be reviewed by both Councils for relevance of 19 Dec 10 – 4 Feb 11 content. Recruitment training developed. 7. Managing personnel – Conflict resolution program developed / purchased. Supervisory Training Unsatisfactory performance training being developed. (1 Nov 10 – 31 Dec 10) 5 Feb – 8 Apr 11 There has been legislation introduced to Qld parliament to create new Awards. 8. Identify EB efficiencies RSC – a new EB is effective from Jan 11. (3 Jan 11 – 21 Jan 11) A report will be completed for both Councils in relation to remuneration strategies to attract 9 Apr – 29 Apr 11 and retain staff.
16
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Break for Review with support during implementation (24 Jan 11 – 29 Apr 11)
9. Review of project (2 May 11 – 27 May 11)
Comment - HR Manager, Judi Otto, will commence on 30 May 2011 as a shared resource between Flinders and Richmond Shires.
NOTED
17
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.2.1.20 Water Connection Policy – Revision
Council Policy has been that only one water tapping is allowed per Lot.
Council is seeking an amendment to the Water Policy as follows –
That Council allow a second water tapping and water meter on properties as follows –
Applicant must lodge an application for a new connection accompanied by a copy of the request for dedicated water connection from fire services or medical equipment installer; Provided the second tapping/meter is used to service specialist medical equipment or a dedicated fire service; A standard water meter is to be provided at Council’s scheduled rate in the Fees and Charges. Oversize meters to be charged at cost plus Council’s oncosts; The medical water meters be coloured blue to distinguish from ordinary services; The second meter to be removed when specialist medical equipment is no longer being used or has been removed from the property; Water allowance will not be increased and no extra water rates will be charged.
Moved Cr G.J. Jones Seconded Cr S.M. O’Neill
That the Council adopt the amended Policy as above.
Carried
2.2.1.21 Animal Registration
Registration renewals will be sent out in July this year rather than June, due to the need to fit in with the new changeover to the accounting system.
NOTED
2.2.1.22 Intermediate Care Facility Reserve – Transfer to Reserve
Moved Cr G.J. Jones Seconded Cr C.N. Haydon
That the Intermediate Care Facility interest of $4,871.94 for the period January 2011 – March 2011 be transferred to the Intermediate Care Facility Reserve and the transfer to Reserves for the quarter will be $4,871.94.
Carried
2.2.1.23 Quarterly Report on Operational Plan
The Third Quarterly Report on the Operational Plan is presented for Council’s consideration and adoption as per the Local Government Act 2009 – Chapter 4 Financial and Accountability – Part 4 Financial sustainability and accountability.
18
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Moved Cr S.M. O’Neill Seconded Cr K.M. Egan
That Council adopt the Quarterly Report on the Operational Plan as per the Local Government Act 2009 – Chapter 4 Financial and Accountability – Part 4 Financial sustainability and accountability.
Carried
2.2.2 CORRESPONDENCE
Moved Cr K.M. Egan Seconded Cr G.J. Jones
That the Director of Corporate Services correspondence as presented for consideration be received.
Carried
2.2.2.1 Department of Environment and Resource Management (SF11/97)
The annual Valuation made by the Valuer-General of all lands in Flinders Shire shall have force and effect for the period of 12 months commencing 30 June 2011. The total of unimproved value for these valuations is $298,050,460. (Refer Item 2.1.1 Chief Executive Officer’s report)
NOTED
2.2.2.2 CIVICA (Trim SF10/388)
The Annual CIVICA National User Conference will be held in the Hunter Valley on the 16-18 October 2011. Council’s representation is sought.
NOTED
2.2.2.3 St Francis School P&F Association (SF11/421)
Further to previous correspondence whereby Council donated a $50.00 Open Order from the Flinders Discovery Centre towards fundraising for an educational tour to Canberra, the St Francis School P&F request that Council again look at sponsorship for their nine Year 6/7 students. Due to the past year of natural disasters, their promised funding has been frozen. They seek sponsorship or a cash contribution from Council towards costs for the trip.
Moved Cr C.N. Haydon Seconded Cr S.M. O’Neill
That Council sponsor the educational tour to Canberra to the value of $150 per student.
Carried
2.2.2.4 Queensland Audit Office (SF11/436)
Confirming audit arrangements for Flinders Shire and advice that he, John Zabala from Moore Stephens, has been engaged by QAO on a contractual basis to perform the audit and will provide the audit opinion of the Financial Statements as delegated by the Auditor-General.
NOTED
19
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.2.3 BUSINESS ARISING FROM PREVIOUS MINUTES
2.2.3.1 Refer Item 2.2.2.7 – June 2010 Minutes – Director of Corporate Services’ Correspondence
Flinders Pony Club (Doc 214704)
Requesting Council consider issuing a formal lease over the land that they are currently using at the Racecourse. This would enable them to apply for funding that they currently can’t.
Comment - I have contacted LA Evans to confirm the process, but we believe it could be possible but would need a full land management plan for the area, same as for the Motorcycle Club. As the Pony Club is situated on the Racecourse and the Town Common, two separate land management plans would be needed.
Comment November 2010 – Have spoken to LA Evans seeking advice if the Flinders Hack and Pony Club could have the same lease as the Hughenden Campdrafters and the Hughenden Pony Club Inc. LA Evans, Solicitors to advise.
2.2.3.2 The Queensland Country Women’s Association (Trim SC11/635)
Refer Item 2.2.2.2 March 2011 Minutes – Director of Corporate Services’ correspondence
Advising they are hosting the QCWA Northern Region meeting in Hughenden from 29 July 2011 to the 1 August 2011 and they are seeking sponsorship and Shire information. They expect between 70-80 women from all over the north to attend. They would acknowledge Council’s sponsorship and display all information or material given.
Moved Cr S.M. O'Neill Seconded Cr K.M. Egan
That the Director of Corporate Services’ contact the QCWA to clarify their requirements - with the power to act.
Carried
Comment April 2011 – The QCWA would be appreciative of Council staff setting up the Diggers Entertainment Centre for their event and clearing away all associated tables, chairs etc.
Comment May 2011 – More information to be sought on the timetable of events for the Conference.
Moved Cr C.N. Haydon Seconded Cr S.M. O’Neill
That Crs B.V. McNamara, S.M. O’Neill and K.M. Egan form a subcommittee with the power to act.
Carried
20
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.2.4 GENERAL BUSINESS
Nil
Moved Cr S.M. O'Neill Seconded Cr C.N. Haydon
That Standing Orders be suspended for the Meeting to be Closed to the Public at 9.52 pm in accordance with Section 463 of the Act to consider legal, employee, other business for which a Public Discussion could prejudice or enable a person to gain a financial advantage.
Carried
Moved Cr K.M. Egan Seconded Cr S.M. O'Neill
That the meeting re-opened to the public at 10.20 pm resuming with the Director of Corporate Services report – Item 2.2.1.2 Payment Register.
Carried
The meeting closed at 10.25 pm on Wednesday, 18 May 2011 and resumed on Thursday, 19 May 2011 at 8.42 am with all Councillors and staff present except for Crs S.M. O'Neill and G.J. Jones.
Hari Bopuddi, Engineering Officer entered the meeting at 8.42 am.
21
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.3 DIRECTOR OF ENGINEERING
2.3.1 PLANNING AND DEVELOPMENT
Moved Cr K.M. Egan Seconded Cr C.N. Haydon
That the Planning and Developmental report as presented for consideration be received.
Carried
2.3.1.1 Building Approvals
File 1.03.A03.70 Building Certification 92692 Prairie State School 3 Savage Street, Prairie Lot 22 on SP210303, Parish of Glendower New Demountable Library Class 9b
File 1.03.A03.71 Building Certification 20110072 Hughenden State School Moran Street, Hughenden Lot 90 on DG228, parish of Hughenden Steel Framed Shed Class 9b
File 1.03.A03.72 Building Certification 20110054 Lionel G McIntosh 6 Peel Street, Hughenden Lot 3 on SP177403, Parish of Hughenden Steel Framed Shed Class 9b
File 1.03.A03.73 Building Certification 20110071 Hughenden State School Moran Street, Hughenden Lot 90 on DG228, Parish of Hughenden Shed Additions Class 7
File 1.03.A03.74 Building Certification 20110070 Suzanne Davis 2 Earl Street, Hughenden Lot 113 on RP704798, Parish of Hughenden Steel Framed Shed Class 10a
NOTED
22
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
School students Kayla Benham and Hayley Lane entered the meeting at 9.02 am and were welcomed to the meeting by the Mayor, Cr B.V. McNamara who asked if they had issues that could be discussed at the meeting.
The students requested information regarding lights on the “Eco Walk on Flinders” walkway, teenage exercise equipment to be installed in the Robert Gray Memorial Park, requirements at the BMX Track and discussion regarding the Community Plan and their thoughts and idea.
2.3.1.2 Planning/Building Enquiries
Queensland Police Service (Trim SF10/331)
Flinders Shire have accepted a donation of the Torrens Creek Watchhouse and QPS advise that they are undertaking to relocate the building within the Torrens Creek Township onto Council land. They advise that Council will be responsible for all resources and costs incurred with the removal and relocation of the building, termination and “make safe” of all services to the building and restoration of the Queensland Police Service’s site.
Moved Cr S.M. O'Neill Seconded Cr K.M. Egan
That Council accept the donation of the Watchhouse and a Public Notice be sent to all residents of Torrens Creek seeking information on where they wish the building to be relocated.
Carried
(1) Comment May 2011 – Public Notice has been sent out into the Torrens Creek community seeking their views and notice has been received from the Torrens Creek Progress Association Inc that they would like the Watchhouse to be relocated to Lot , Parish of Boorooman situated in Torrens Street, Torrens Creek to be made into a Pioneers Park to be maintained by the Association after Council has set up the Park. (Refer Chief Executive Officer’s report – Item 2.1.1)
(2) Comment May 2011 - A telephone call was received from Shaun Ansell who advised that he agreed with the site given by the Torrens Creek Progress Association but he wanted to add that “behind the Hotel is a Bore and that there is a track graded to it which is parallel to Russell Street and Torrens Street. He refers to this graded track – right up to the old Railway Station and states that if Council could clear this land also, the Progress Association will ensure that the area is maintained.
(3) Comment May 2011 – It was decided to hold off a decision about the relocation of the building and a Public Meeting in Prairie and Torrens Creek to be held in 20 July 2011.
23
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
PLANNING APPLICATIONS ALLOTMENT DEVELOPMENT APPLICATION STATUS MADE BY
FSC38 SD & SR Christensen Mount Beckford Rural to Residential Lots – Date of Amended Decision Notice – 16 July 2010 Mount Beckford Station Station Hughenden 4821 Hughenden 4821 1. Material Change of Use 2. Operational Works and/or Lot 14 on Plan Building Works DG28, Parish of 3. Reconfiguration of Lot Wongalee
FSC39 Scott Waterman and Rayleen 3 Richmond Hill Preliminary Approval – Date of Decision Notice Brown Drive 27 January 2010 T/A Waterman Industries Pty Hughenden 4821 Material Change of Use Ltd General Industry and Shop - PO Box 13 Lot 1 on SP226280 Operational Works and/or Hughenden 4821 Parish of Hughenden Building Works
FSC41 PF & SM Ievers Marathon Station Material Change of Use – Date of Decision Notice Marathon Station Hughenden 4821 24 November 2010 Hughenden 4821 Extractive Industry Lot 14 on DG187 23 February 2011 - Advice from Terry Feeney, Planning Consultant - Parish of Walker Council confirm original conditions for access turn out on the basis that it is a reasonable condition based on the development proposed
22 March 2011 – Advice to Council that Wilson/Ryan/Grose on behalf of the applicant are expecting Council’s development conditions.
Received copy from MacDonnells Law of Entry of Appearance filed in the Townsville Planning and Environment Court Registry on 16.03.2011 on behalf of Council.
24
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
PLANNING APPLICATIONS ALLOTMENT DEVELOPMENT APPLICATION STATUS MADE BY
FSC42 Sinclair Knight & Merz Lot 301 on P4651 Material Change of Use – Date of Amended Decision Notice – 16 July 2010 PO Box 3848 Parish of Telecommunications Facility; and South Brisbane 4101 Glendower Reconfiguration of Lot On behalf of - Visionstream Prairie Controlled Pty Ltd Environment Vault (Nextgen Network)
Owners of Land BM & ME Eathorne, Prairie
FSC44 Wolter Rowland Lot 107 on SP Material Change of Use – Date of Decision Notice – PO Box 5094 132596, Service Station and Associated 20 December 2010 Townsville 4810 Lots 11, 112-114 on ERA8 – T3203 Chemical Storage (Threshold 3A – On behalf of - Duffield Pty Ltd Parish of Storing a Total Combined Boorooman Quantity of 10cu metres – 500cu Owners of Land - Ken Duart metres of C1 or C2 combustible Mackay 72 Russell Street Liquids or Class 3 Dangerous Torrens Creek Torrens Creek Goods
FSC45 Stuart Dale Christensen Lot 14 on DG28 Material Change of Use – Date of Decision Notice - Mount Beckford Station Parish of Wongalee Extractive Industry 24 November 2010 Hughenden 4821 Mount Beckford 16 March 2011 - Submission by Gromac (NQ) Pty Ltd for road access to Station Mount Beckford Station. Hughenden
25
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
PLANNING APPLICATIONS ALLOTMENT DEVELOPMENT APPLICATION STATUS MADE BY
FSC46 Sinclair Knight Merz Lot 221 on Material Change of Use; and Acknowledgement Notice – 32 Cordelia Street SP108249 Reconfiguration of Lot Code – 11 January 2011 South Brisbane 4101 Parish of Walker Assessable under the Flinders Shire Planning Scheme Amended Acknowledgement Notice sent on the 22.02.2011 On behalf of - Visionstream Flinders Highway, Telecommunication Facility Pty Ltd Marathon The development application (Nextgen Network) for a Development Permit for Controlled a Material Change of Use - Telecommunications Facility Environment Vault and Reconfiguring a Lot on land described as Lot 221 on SP108249 situated near Marathon Railway Siding be approved subject to the attached conditions of approval. (Refer Item 2.3.1.2)
FSC47 Aurecon Australia Pty Ltd Lot 8 on SP118517 Material Change of Use - Acknowledgement Notice – Locked Bag 331 Parish of Vellum assessable under the Flinders 4 February 2011 Brisbane 4001 Shire Planning Scheme Kennedy Telecommunication Facility Amended Acknowledgement Notice – On behalf of - Visionstream Developmental 12 April 2011 Pty Ltd Road, Stamford (Nextgen Network) 4821
Controlled Environment Vault
Comment – Development Applications are valid for four years from the date of decision Notice.
26
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.3.1.3 Show Cause Notice
Show Cause Notice has been issued to S & C No 8 Pty Ltd, owners of 12 Gray Street, Hughenden (V8 Service Station), namely Lots 1-2 on Registered Plan 700431, Parish of Hughenden.
Comment December 2009 – Show Cause Notice period finished 4 December 2009, administration is requested to seek information from Base iGi Consulting about the next step forward.
Comment February 2010 – A sub-committee consisting of Cr B.V. McNamara and Stephen McCartney, Chief Executive Officer to liaise with Spiro Borg, V8 Service Station.
Comment April 2010 – The Chief Executive Officer advised that the proprietor of V8 Service Station was waiting on a letter from Aussie O’Neil, Builder to sign off on the footings of the building. The Building Certifier will then need to sign off prior to Spiro Borg contacting a builder to finish the building.
Comment November 2010 – Chief Executive Officer advised that Consulting Engineers acting for them have advised that the works will be undertaken to comply with the Show Cause Notice.
Comment December 2010 – Advice was given to the meeting that a Consulting Engineer and a builder have been employed to finalise this matter.
2.3.2 GENERAL REPORT
Moved Cr C.N. Haydon Seconded Cr G.J. Jones
That the Director of Engineering’s report as presented for consideration be received.
Carried
I submit for your information and consideration, this report of completed works and works in progress.
1. Main Roads Works
1.1 Hann Highway (Warwombie to Black Gully section CH 210.590km – 213.847km) The proposed starting date has again been postponed by DTMR; the new tentative date is the 16 May 2011. The problem rests with the authority of DTMR Cloncurry to sanction expenditure in excess of $1,000,000. Apparently the DTMR Engineer was under the misapprehension that GST was not included; and a prestart meeting was held on Thursday, 14 April 2011 in anticipation of a start that day.
1.2 Torrens Creek-Aramac Road DTMR awarded a contract worth $121,851.74 to the Council to complete the maintenance works required for the proposed resealing program on that road by DTMR.
Cr C.N. Haydon left the meeting at 9.10 am.
1.3 Road Maintenance Performance Contract (RMPC) We have currently expended 80% of the allocated funds with two months until the end of the financial year.
A Summary report on RMPC activities is attached; primarily the work included:
27
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Pavement repairs on the Hann Highway, Winton Road, Flinders Highway East and West and the Hughenden - Muttaburra Road;
Medium formation grading on the Hughenden - Muttaburra Road;
Tractor slashing on the Hann Highway;
Herbicide spraying along Flinders Highway East and West and along the Hughenden – Muttaburra Road;
Requested extra funding for slashing on the Flinders Highway East and West for RMPC 2010-11; and
Requested extra funding for slashing on the Flinders Highway East and West for RMPC 2011-12 and allocated extra funds for the Herbicide spraying and pothole patching on all roads.
2. Council Works 2.1 Old Richmond Road Gravel paving works is going on near Rokeby Section - CH 18.60km to 29.00km under Flood Damage 2009.
2.2 Prairie Road Widened and sealed the section between CH 42.00km to 44.00km.
2.3 Murdoch Street (Prairie) Paved and sealed the street with R2R funding.
2.4 Floodways The floodway over Porcupine Creek on the Mount Emu Road has been repaired and will be reconstructed when the Creek subsides. Other floodways completed were Landsborough and Gardiner Creeks on the Strathroy Road.
2.5 Brodie Street Units Internal and external plumbing works has been completed. Other works such as new carports and internal refurbishment needs to the completed.
2.6 Airport House Building work has been completed and the plumbing works has commenced.
3. Future Works
3.1 Mowbray Street Commenced on 17 May 2011 under R2R; Concrete works such as kerbing and channelling, driveways have been awarded to contractors, commencing on 23 May 2011; and Sealing proposed on 8 June 2011.
3.2 Bean Tree Wall Formation, drainage and sealing works on Bean Tree Wall will commence after the completion of Mowbray Street.
28
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
3.3 Torrens Creek Aramac Road New project to seal the existing 17km gravel section between the CH 213.00km to 230.00km will commence after the completion of Bean Tree Wall.
3.4 Other Maintenance Works: Repairs to Curly Bell seating at the Showgrounds; and Repairs to the roof flashing at the Diggers Entertainment Centre.
4. Other Projects
4.1 Hughenden Flood mapping Study The progress report from Engeny indicates that the aerial imagery is now complete as is the survey. We can expect some drafts of the final copy in the near future.
4.2 North Hughenden Sewerage Planning Report Progress to date includes –
Consideration of Sewerage Reticulation options – 80% complete. Preliminary concept layout for gravity and low pressure options have been undertaken Hydraulic review of existing gravity main along Uhr and Comyn Streets to determine the capacity to accept North Hughenden Sewerage and adequacy of Pump Station No 2 to transfer the extra load. Consideration of using existing grey water – 15% complete. Consideration of using existing STP – 15% complete Compilation of the final planning report – 15% complete.
5. Water and Sewerage There were no major issues with either the water or sewerage functions. A complete report is attached for your information.
5.1 Water Function The water leak at the Flinders Discovery Centre has again surfaced and the water and sewerage team are attempting to locate and rectify it once again; and A water main in Byers Street was repaired; the result of cracking was due to ground movement.
5.2 Sewerage Function No major issues surfaced apart from a number of odour complaints; apparently these have been ongoing for some time since the recent upgrade. They are currently being investigated.
6. Parks and Gardens The team has continued to maintain the town environs to their normal high standard. A complete report is attached for your information.
7. Workshop Report The Workshop attended to the usual minor repairs and adjustments during the period. A complete report is attached for your information.
The only major issue during this period was the Garbage Truck:
29
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
. The failure of the Transmission on 04/04/11 .The transmission was replaced and the truck mobile on 15/04/11;
. The failure of the alternator in the garbage truck on 06/05/11. The alternator was replaced and the truck mobile on 13/05/11; and
. In both cases we used Richmond Truck as an alternative by making some changes to the regular rubbish pickup schedules.
8. Staffing Issues
8.1 Recruitment We are currently sourcing a Final Trim Grader Operator, Loader Operator and a Road Construction Supervisor.
8.2 Resignations James Shaw – Loader operator.
8.3 New Employees Shane Wiggins – Parks and Gardens James Thompson - Parks and Gardens
Attachments: RMPC Summary Report Town Foreman Report Water and Sewerage Report Parks and Gardens Report Workshop Report
8.4 Quotations Q2011-03-02 Hire of Dozer Q2011-03-03 Hire of Grader Q2011-03-04 Hire of Semi Trailer Water Truck Q2011-03-05 Hire of Tipping Truck Q2011-03-06 Hire of Excavator Q2011-03-07 Hire of Scraper Q2011-03-08 Hire of Side Tipping Truck Q2011-03-09 Hire of Water Truck Q2011-03-10 Hire of Loader Closed 28 March 2011
Comment May 2011 – A schedule of all quotations will be held on file. Pricing and availability will be used first.
NOTED
Q2011-03-11 Supply of Aggregate to Various Town Streets; and Q2011-04-01 Supply and delivery of Road Base – Dutton Downs Road Closed 21 April 2011
Comment May 2011 – Wieben Earthmoving won both quotations to supply.
NOTED 30
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
8.5 Plant Running Costs
That the Plant Running Costs to the 30 April 2011 as presented for consideration be received.
NOTED
2.3.3 CORRESPONDENCE
Moved Cr G.J. Jones Seconded Cr C.N. Haydon
That the Engineering correspondence as presented, be received.
Carried
2.3.3.1 Peter Trim, Regional Director (North West) Department of Transport and Main Roads (SF11/422)
Advising works on the Kennedy Development Road in the Etheridge Shire – the far north region has provided Etheridge Shire the required design parameters for the various sections of work in their Shire and they have also agreed on the priority sections for improvement under the $10m of the RSDP which Etheridge will now develop for approval.
He advises that he will soon be in contact with representatives from both Flinders and Etheridge Shore Councils and both DTMR regional offices to discuss the total $20m program of works for the Kennedy Developmental Road between Hughenden and The Lynd.
NOTED
2.3.4 BUSINESS ARISING FROM PREVIOUS MINUTES
2.3.4.1 Flinders River Bridge Line Marking
Refer Item 2.3.5.2 - August 2007 Minutes – Director of Engineering General Business
Tenielle Edmondson, Student, Hughenden State School - (Part) Tenielle Edmondson requested information from Council about why there were no traffic lanes on the Flinders River Bridge and whether any lines would be painted on some time in the future.
Action - Council advised that there were never meant to be lines on the Bridge, but that reflectors could be installed on the Bridge instead of lines and this item to be brought up at the meeting with the Department of Main Roads.
Comment September 2007 - This request will be discussed with the Department of Main Roads in the next RMPC Meeting in September 2007.
Comment October 2007 - Raised reflective pavement markers will be installed in the centre of the Bridge and on the kerb.
Comment November 2007 - Reflections to be installed on pavement and kerbs by Christmas.
Comment December 2007 - This has been completed.
31
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Comment December 2007 - Advice was received at the meeting that most of the reflectors have come unstuck on the Flinders River Bridge.
Comment February 2008 - The raised reflective pavement markers should be replaced this week.
Action March 2008 - Reflective markers have been installed. The Acting Director of Engineering to approach the Main Roads Department with a view to putting a white line down the roadworks in the middle of the Bridge.
Comment April 2008 - The Acting Director of Engineering will take the problem of the “middle of the road” line-marking of the Flinders River Bridge to the next RMPC Meeting.
Moved Cr G.J. Jones Seconded Cr C.N. Haydon
That Council write to Main Roads requesting that the Bridge be widened by removing the walkway and placing a new walkway on the western side of the Bridge. Council will relocate the water main as part of the project. Council believes this needs urgent attention due to a high traffic count, especially heavy vehicles, using the narrow bridge.
Carried
Action July 2008 - This is to be referred to the next RMPC Meeting.
Action December 2008 – This matter was referred to the RMPC November meeting. Department of Main Roads (DMR) is to refer the suggestion of a cantilevered footbridge to Department of Main Roads’ Bridge Engineers for comment. This would allow the deck to be cleared of the pedestrian lane.
Action March 2009 – Director of Engineering to continue raising the issue of regular Main Roads meetings with Council.
Comment April 2009 – The Chief Executive Officer and Mayor raised the matter again with Peter Trim, Regional Director, Department of Transport and Main Roads during his visit to Hughenden on 7 April. Mr Trim advised he would pursue the option of a separate foot bridge.
Comment August 2009 – The Chief Executive Officer advised that this matter was again raised with the Main Roads Department at a meeting held on the 12 August 2009.
Comment October 2009 – Will be raised at the RMPC meeting held on the 14 October 2009. The Chief Executive Officer to investigate the matter with Main Roads, Cloncurry.
Comment November 2009 – Council to rewrite the letter as they have lost original letter.
Comment February 2010 – The Mayor and Chief Executive Officer raised the problem with Peter Trim, Regional Director, Main Roads Department on the 27 January 2010.
Comment March 2010 - At a regular Project Review Meeting held on the 12 March 2010, Department of Transport and Main Roads advised that a similar bridge in Caboolture has a cantilevered pedestrian bridge attached. Investigations are now centred on adapting that design to the Flinders River Bridge.
Comment August 2010 – Roadtek made an inspection of the Bridge early August 2010.
Comment December 2010 – Department of Transport and Main Roads inspected recently and recommended a footbridge (not a cantilevered pedestrian bridge) that needs to be designed and costed. 32
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Comment March 2011 – Department of Transport and Main Roads is willing to start some preliminary planning on the footbridge but this depends on the availability of funding. No official notification has been received but just verbal notification.
2.3.4.2 Landscaping Richmond Hill Drive
Refer Item 2.3.5.2 – February 2009 Minutes – Director of Engineering General Business
Cr C.N. Haydon advised also that Robert Wearing, Hughenden Motorcycles had approached him asking if the mound in front of his premises and on the road verge on Richmond Hill Drive could be razed to enable him to landscape the area in front of his business premises. Comment - The Director of Engineering to investigate.
Action March 2009 – Council to look at concept plans for the redesigning of Richmond Hill Drive and that the concept design, when completed, will be carried out through the whole area.
Comment August 2009 – Colin Sellars, Foreman Parks and Gardens will be undertaking concept plans for Council administration prior to Christmas.
Comment November 2009 – The irrigation has been fixed and discussions have taken place about an alternative design.
Comment March 2010 – Foreman, Parks and Gardens to develop plans over the next few months.
Comment July 2010 – Refer to Item 2.3.2.3.
2.3.4.3 Railway Crossing
Refer Item 2.3.5.3 May 2009 Minutes – Director of Engineering General Business
Cr G.J. Jones advised that there was a rough spot on the Railway Crossing in Gray Street.
Comment – The Director of Engineering to investigate.
Comment July 2009 – This will be inspected this week.
Comment August 2009 – The Director of Engineering to liaise with Main Roads Department and Queensland Rail.
Comment October 2009 – The Main Roads Department project to upgrade the section of Flinders Highway – Muttaburra turnoff-Hughenden has an indicative allocation 2011-2012 to 2013-2014. The problem in the immediate vicinity of the rail crossing will be raised as a defect within the RMPC for corrective action approved by the Department of Transport and Main Roads.
Comment November 2009 – Department of Transport and Main Roads has contacted the Railways Department asking for this matter to be addressed.
Comment February 2010 – Administration to contact Tony Lucas, Queensland Rail, Townsville. If no decision is forthcoming, the Mayor will take the problem up with the Minister for Transport, Rachael Nolan MP.
Comment March 2010 – Queensland Rail have inspected. We are waiting on works to proceed. 33
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Comment April 2010 - Modular rail crossing in July and the works should be accomplished in one day. They still want the work to be done by Council.
Comment May 2010 - Council input is required into the best detour route during the one or two day’s construction period.
Comment July 2010 – This will be undertaken on the 25 July 2010 - the detour will be via Stansfield, Flinders and McLay Streets.
Comment August 2010 – This has been completed but problems still occur.
Comment September 2010 – The Director of Engineering has contacted Queensland Rail (Bill Sue-Yek) requesting the vertical problems be investigated and corrected.
Comment November 2010 - Design for the pavement and pedestrian crossing is currently being undertaken.
2.3.4.4 Compton Road
Refer Item 2.3.5.5 May 2009 Minutes – Director of Engineering General Business
Cr C.N. Haydon requested that the Director of Engineering investigate Compton Road and design rectification works.
Action June 2009 Moved Cr C.N. Haydon Seconded Cr G.J. Jones
That Council write to the landowner seeking his approval to dedicate the existing Compton Road through Eric Kelly’s property.
Carried
Comment July 2009 – Council has written to the property owner and is awaiting a positive reply prior to proceeding with the application to dedicate.
Comment August 2009 – Cr C.N. Haydon to liaise with Eric Kelly as no reply has been received.
Comment September 2009 – Council Officers and Crs B.V. McNamara and C.N. Haydon to meet with Eric Kelly at Compton Downs Station.
Comment October 2009 – Administration to arrange a meeting.
Comment November 2009 – Chief Executive Officer to arrange a meeting early next year.
Comment March 2010 – Chief Executive Officer has been in contact with Eric Kelly and a meeting will be arranged in the next month.
Comment April 2010 – Chief Executive Officer had arranged a meeting time but the meeting was deferred due to the rain event.
34
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Comment May 2010 – A meeting has been arranged on Wednesday, 26 May 2010 with Eric Kelly and family on-site for the Compton Road meeting at approximately 2.00 pm; and at approximately 4.00 pm, Clayton MacLean on site at the Expressman Access Road.
Comment June 2010 – Refer Chief Executive Officer’s meetings for June 2010.
Comment July 2010 – Cr C.N. Haydon to follow up with Walkcege Station regarding dedicating the Compton Road through them. Comment September 2010 – Chief Executive Officer is following up on information from DERM and separate legal advice as to the process for dedicating roads in Pastoral Leases and GHPL’s.
Comment November 2010 – This project is on hold until we finalise the new StrathStewart Access Road as a trial.
2.3.4.5 Lighting Robert Gray Memorial Park
Refer Item 2.3.5.6 May 2009 Minutes – Director of Engineering General Business
Cr K.M. Egan advised that the lighting around the BBQ’s in Robert Gray Memorial Park was minimal and that one light needed replacing.
Comment – The Director of Engineering to investigate.
Comment July 2009 – Funds have been allocated in the 2009-2010 Budget.
Comment August 2009 – A meeting has been arranged with ERGON for the 26 August 2009.
Comment September 2009 – The Director of Engineering has liaised with ERGON on this matter and discussed with Council scenarios which would be presented to Tony Hengst, ERGON.
Comment October 2009 – ERGON will be carrying out vegetation management within weeks. Following that, various options will be put to the local ERGON office. Cr Jones will bring various options at the next meeting of Council.
Comment March 2010 - Ergon has now carried out extensive vegetation management in Robert Gray Memorial Park. The Engineer is to revisit (at night) to evaluate the previous proposal in view of the heavy pruning that has taken place.
Comment April 2010 – The Director of Engineering has inspected the Park and it appears that only two more lights are required.
Comment April 2010 – A sub-committee to liaise with Colin Sellars, Foreman Park and Gardens to look at different types of trees that could be planted prior to cutting down the other trees which have been lopped incorrectly and are under the power lines.
Comment May 2010 – Council agreed to plant some new trees further along from the power lines and from the existing trees.
Comment July 2010 – New trees have been planted and further trimming to the trees under power lines will be undertaken.
Comment August 2010 – Refer Chief Executive Officer’s report – Item 2.1.1.3 – 26 July 2010.
35
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Comment September 2010 – ERGON are to remove an extra pole in the Park. It will be relocated to where it is needed.
2.3.4.6 Allen Terry Caravan Park
Refer Item 2.3.5.1 September 2009 Minutes – Director of Engineering General Business
Cr K.M. Egan discussed with Council shrubbery which could be planted at the Skate Park on the western end.
Comment – Colin Sellars, Parks and Garden’s Foreman to investigate.
Comment October 2009 - Chamber of Commerce - Caravan Park Upgrade Planting of Trees (Doc 193437)
A letter from the Chamber about the planting of shrubs and an accompanying watering system on the perimeter fence of the Caravan Park to alleviate noise and improve the general aesthetics of the Park.
Comment November 2009 – Colin Sellars, Foreman Parks and Gardens is looking at a design and shrubs for the beautification of the Caravan Park perimeter.
Comment April 2010 – The Director of Engineering, Don Lee will liaise with Tony Hengst, ERGON Energy on the matter.
Action August 2010 – Refer Chief Executive Officer’s Report – Item 2.1.1.3 – 26 August 2010.
Comment August 2010 – Refer Chief Executive Officer’s Report – Item 2.1.1.3 Meetings attended 26 July 2010.
2.3.4.7 Stop Sign, Corner Stansfield and Gray Street, Hughenden
Refer Item 6.1 July 2010 Minutes – Director of Engineering Questions without Notice
Cr S.M. O’Neill brought to the attention of Council the danger of haphazard drivers on the abovementioned corner and concerns felt by community members of drivers who come in from the west and do not stop at the intersection.
Comment – The Director of Engineering to contact the Main Roads Department to ask for a Safety Audit to be carried out.
Comment December 2010 – Department of Transport and Main Roads inspected the intersection on the 8 November 2010.
Comment May 2011 – Council to contact the local Police and ask them to conduct some publicity on the road rules for stop and give way signs.
NOTED
36
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.3.4.8 Vehicle Stoppers
Refer Item 2.3.5.1 August 2010 Minutes – Director of Engineering General Business
Cr K.M. Egan spoke of her concern about vehicles stoppers in Brodie Street and that the absence of yellow reflector lights on the stoppers were creating a danger to pedestrians.
Comment – The Director of Engineering to trial concrete stoppers at various locations.
Comment October 2010 - The stoppers have arrived and will be installed as soon as time permits.
Comment November 2010 – Alternate stoppers are being obtained on a more aesthetically pleasing profile.
Comment February 2011 – The Director of Engineering to consider alternatives.
Comment March 2011 – An order has been placed for ten vehicle stoppers for Brodie Street on trial.
Comment April 2011 – New high visibility yellow wheel stoppers are installed as a trial.
Moved Cr K.M. Egan Seconded Cr G.J. Jones
That the visibility of the trial stoppers is up to standard but longer ones are required. A replacement program is to commence in Brodie Street, Hughenden.
Carried
NOTED
2.3.4.9 New Road Paine Street
Refer Item 6.2 July 2010 Minutes – Director of Engineering Questions without Notice
Cr C.H. Haydon advised that John Lethbridge is concerned about Paine Street. Where he turns off into his yard, his trucks are tearing up the bitumen.
Comment – Director of Engineering to investigate.
Comment September 2010 – Council to undertake gravel shoulder widening in Paine Street.
Comment October 2010 – The Engineer to continue with investigations.
NOTED
37
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.3.4.10 Query – Parks and Gardens Report
Refer Item 2.3.2.3 August 2010 Minutes – Director of Engineering General Report
Moved Cr S.M. O'Neill Seconded Cr C.N. Haydon
That Council investigate options for surveillance equipment at the Skate Park and the Brodie Street Playground.
Carried
Comment October 2010 – Engineering Administration Officer has rung Kovek Security, Townsville and he is happy to come to Hughenden when he is able, to check sites which require surveillance systems and will give quotes.
Comment February 2011 – Kovek Security will provide a desk quote and if reasonable, confirm with a site visit.
Comment May 2011 – Kovek Security will be here the week of the 16 May 2011 to do repairs at the Works Depot system. While they are here they will be going to look at the Skate Park, Brodie Street Playground, new Landfill site and Saleyards and will advise what the best options would be and will quote.
2.3.4.11 Rate Assessment 00153-0 – Lot 2 on RP 700441, Parish of Hughenden
Refer Item 2.3.5.2 December 2010 Minutes – Director of Engineering General Business
The proprietors of the abovementioned allotment advise Council of a drainage problem they have which needs the urgent attention of Council.
Moved Cr C.N. Haydon Seconded Cr S.M. O'Neill
That Council’s Engineer investigates and takes appropriate action.
Carried
Comment February 2011 – Permission is required from adjacent property to enable Council workers to go onto the property and do earthworks to alleviate the problem.
Comment March 2011 – Permission has been given from the neighbouring property and work will be done when time permits.
Action May 2011 – The Chief Executive Officer to follow up with the Director of Engineering and advice be given to the landholder.
2.3.4.12 Illegal Driveway - Cul de Sac (Hunter Street, Hughenden)
Refer Item 2.3.5 February 2011 Minutes – Director of Engineering General Business
Cr K.M. Egan brought to the attention of Council the cul de sac alongside Rate Assessment 00568 in Hunter Street, Hughenden was being used as a through-way for vehicular traffic which could endanger lives. 38
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Comment – The Director of Engineering to investigate.
Comment March 2011 – The Director of Engineering to obtain large boulders to block off the area.
2.3.4.13 Drainage - Comyn Street, Hughenden
Refer Item 2.4.4.1 February 2011 Minutes – Environmental Health Officer’s Report
Cr B.V. McNamara advised that the owners of Rate Assessment 00025-0 in Comyn Street, Hughenden had complained that drainage of water from the Diggers Entertainment Centre was running over the embankment. This could lead to further problems.
Comment – The Director of Engineering to investigate.
2.3.4.14 Shelters – Eco Walk on Flinders and Hammond Court
Refer Item 2.3.5.1 March 2011 Minutes – Director of Engineering General Business
Cr G.J. Jones advised that the shelters on the Eco Walk on Flinders pathway had not been named as yet and asked that they be named from the list of names compiled in May 2008. There are five shelters to be named – Hammond Court, Desert Uplands Shelter, Riparian River Shelter, Basalt Shelter and Eco Walk on Flinders Shelters.
Extract Minutes – May 2008 The belowmentioned names were collated of past long-serving employees in memoriam who have since passed away. Their names would be used on shade shelters within the Flinders district with a short description of their time with Council and personal details -
Leo Alloway Bob Murdoch Alf Anchen John Chandler Vicki Johnson Douglas Seymour Bernie Harris Frank Gimbert James (Tubby) Gimbert Sydney Wieben (Doc) Lenny Fox
Comment – Information is to be sought on the work history of the abovementioned.
Comment April 2011 - Information is being sought for past employees - Leo Alloway (Overseer), John Chandler (Clerk), Frank Gimbert (Workshop Foreman), Jacob (Jake) Davis (Grader Operator) and George Simpson (Pay Clerk).
Leo Albert George Alloway Date of Death 7 September 1979 Age 64 years Years Worked for Council – approximately 22 years. Position held Overseer
39
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Jacob (Jake) Davis Date of Death 19 March 1986 Age 50 years Years worked for Council – approximately 26 years Retired – Death Position held Grader Operator
John Chandler Date of Death 3 April 2000 Age 74 years Years worked for Council 29 years Retired 1990 Position held Accountant
Frank Gimbert Date of Death 14 March 2000 Age 71 Years worked for Council 2 Mechanic / Workshop Superintendent 11.11.64 – 11.11.88 Retired Position held
Comment April 2011 – Information is to be collected for all other deceased employees on the list. Also shade shelters in Brodie Street to be named after these employees.
Comment Item 2.1.2.3 April 2011 Minutes – Council to research George Apps who formerly lived in Prairie and his association with the Prairie-Lions Park.
Moved Cr G.J. Jones Seconded Cr C.N. Haydon
That the Park in Prairie be named the “George Apps Memorial Park – a Hughenden Lions Club initiative”.
Carried
Comment - Item 2.3.3.1 - Pauline Sheridan, Hammond Court, Hughenden (Trim SC11/1177) Referring to the Shelter Shed at Hammond Court Pensioner Cottages and Council’s advice to them to think of a suitable name to “name” the shelter. The persons living at Hammond Court would like the Shade Shelter to be called after their deceased neighbour – David Steven Cameron.
Moved Cr K.M. Egan Seconded Cr C.N. Haydon
That the shade shelter at Hammond Court Pensioner Cottages be named the “Ethel Walsh Memorial Shelter” after Ethel Walsh who was the instigator of the idea to erect the units; a Memorial Wall to be erected at the units to display names of past residents and to arrange an interpretation of the history of the units.
Carried
40
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Comment May 2011 - Information is being gathered on the belowmentioned past employees.
Bernard Ambrose (AKA Bernie) Harris Died aged 79 Years – 19 Retired Overseer/Councillor Worked for Council …. Years
Douglas Seymour Died aged 45 years on the 25 April 1969 Worked for Council approximately 23 years Works Foreman
Robert William (Bob) Murdoch Died aged 69 years on the 12 September 1987 Retired Aged Worked for Council approximately 15 years Stock Routes Supervisor
Sidney (Doc) Wieben Died 18 July 2008 aged 89 years Retired 1987 Worked for Council 35 years Employed as Plant Operator
Victor Robert (Vicki) Johnson Died 11 May 2000 aged 74 years Retired 1990 Worked for Council for 29 years Employed as Foreman Road Crew
David Moffitt Died 2 June 1996 aged 56 years Retired Worked for Council 13 Years Stock Routes Supervisor
William Dalton (Billy) Shore Died 67 years on the 7 July 2009 Retired 65 years Worked for Council approximately 16 years Truck Driver – Plant Operator
Alfred Pierre Anchen Started as Stock Routes Supervisor 1948 – 1951 Started again in 1960 as Leo Alloway’s jack of all trades (Carpenter, Plumber etc) Started as Stock Routes Supervisor Retired Died at 83 years of age on the 13 July 2003
41
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.3.4.15 Signage – Glentor Turnoff
Refer Item 2.3.5.5 March 2011 Minutes – Director of Engineering General Business
The Mayor, Cr B.V. McNamara requested that a sign stating Road Closure be positioned at both ends of the Flinders River Byway at the Glentor turnoff to enlighten tourists.
Comment – The Director of Engineering to accommodate.
Comment May 2011 – Signs will be erected as soon as time permits.
NOTED
2.3.4.16 Grandstand – Showgrounds
Refer Item 2.3.5.6 March 2011 Minutes – Director of Engineering General Business
Cr B.V. McNamara advised that the first wooden grandstand when entering the Showgrounds had broken timber slats and were in need of repair.
Comment – The Director of Engineering to investigate.
Comment May 2011 – Engineering Admin Officer has been advised of this and passed on a request to Council’s Carpenter who will repair the Grandstand when time permits. In the meantime the Grandstand has been fenced off to keep people away.
NOTED
2.3.4.17 Greg McClymont, Richmond Hill Drive, Hughenden
Refer Item March 2011 Minutes – Engineering General Business
Cr K.M. Egan raised the issue of damage to a ratepayers fence and asked Council to fix the damage.
Comment – The Director of Engineering was asked to look into this matter.
Comment May 2011 – A letter has been sent to the complainant advising that Council will carry out the repairs stipulating though that Council does not take responsibility for the damage. However, the present fence encroaches some 400mm onto the footpath from the original fence and from their boundary. Once he provides information on the fence alignment, Council will fix.
NOTED
42
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.3.4.18 Wheel tracks on the Prairievale Road
Refer Item 2.3.5.1 April 2011 Minutes – Engineering General Business
Cr K.M. Egan advised of dangerous wheel ruts on the Prairievale Road caused by vehicles travelling on the road in wet conditions.
Comment – Director of Engineering to investigate.
NOTED
2.3.4.19 Pooling of Water
Refer Item 2.3.5.2 April 2011 Minutes – Engineering General Business
Cr G.J. Jones advised that between the bitumen road and the gutter in the area of 7 Stansfield Street and 8 Brodie Street, there was a pooling of water in the gutters and gaps on the bitumen.
Comment – Director of Engineering to investigate.
Comment May 2011 – Parks and Gardens have commenced cleaning the gutters around town. If this does not work Council may have to look at replacing the whole section.
2.3.4.20 Connection of Sewerage Mains
Refer Item 2.3.5.1 April 2011 Minutes – Engineering General Business
Cr S.M. O’Neill advised that greywater was not connected to the sewerage system at 13 McLaren Street, Hughenden.
Comment – Director of Engineering to investigate.
Action May 2011 – This has been carried out.
NOTED
The meeting adjourned at 10.25 am for morning tea and resumed at 11.30 am with all Councillors and staff present except for Cr G.J. Jones and S.M. O’Neill. School students left the meeting at this time.
Cr S.M. O’Neill entered the meeting at 11.20 am.
43
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.3.5 GENERAL BUSINESS
2.3.5.1 Queen Street – Requirement
Cr G.J. Jones advised that the southern side of Queen Street required a table drain.
Comment – Director of Engineering to investigate.
2.3.5.2 Station Creek/Flinders River Area
Cr G.J. Jones advised of his concerns about Roadtek water trucks accessing Station Creek/Flinders River area and the danger to children.
Comment – Director of Engineering to follow up.
2.3.5.3 Hughenden Cemetery – Maintenance
Cr S.M. O’Neill requested that the Hughenden Cemetery be tidied up and that the Campdraft Powerbox at the Showgrounds needs attention.
Comment – Director of Engineering to ascertain what needs to be done at the Cemetery and advice was given that the Powerbox had been fixed.
Hari Boppudi left the meeting 11.41am.
44
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.4 ENVIRONMENTAL HEALTH
2.4.1 GENERAL REPORT
Moved Cr K.M. Egan Seconded Cr S.M. O'Neill
That the Environmental Health Officer’s report as presented for consideration be received.
Carried
2.4.1.1 Animal Control Two dogs have been impounded, both were picked up.
2.4.1.2 Water Quality Samples taken on the 13 April 2011 have returned compliant with the Australian Drinking Water Guidelines. The Plumbers and I are still hand-dosing the tanks at Prairie and Stamford, two-three times a week. I have organised for Roadtek to undertake the dosing of the Stamford tanks. The Council will continue to test for free chlorine residual at both locations.
2.4.1.3 Sewerage Treatment Plant DERM has requested that Council approve of changes to the Development Approval (DA) conditions for the STP. Currently the DA only requires the Council to monitor the following parameters:
Five-day Biological Oxygen Demand. Dissolved Oxygen. Suspended Solids. pH. Free Residual Chlorine. Faecal Coliforms.
The DA does not state that we are to comply with the wastewater release standards. DERM are seeking to amend the DA so that the Council not only has to monitor, it also has to comply with the release standards. Steve and I will be looking closely at their request.
2.4.1.4 Landfill The tender for Expressions of Interest for the Supervisor Salvage has been advertised. I have not received any requests for information as of yet.
2.4.1.5 48 Disraeli Street The owner had contacted Albert Eastaughffe about carrying out the work outlined in the Remedial Notice. He is attempting to contact her again in order to let her know that his equipment is now back on line. If there is no action, she will be sent a second Remedial Notice and then Council can go in and perform the work. The cost of the work can go as a charge against the land.
NOTED
2.4.2 CORRESPONDENCE
Nil
45
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.4.3 BUSINESS ARISING FROM PREVIOUS MINUTES Refer Item 2.4.1.5 December Minutes – Environmental Health Officer’s Report
2.4.3.1 Show Cause Notice (Transferred from Item 2.3.1.3)
Show Cause Notice has been issued to Tyrone Green, owner of the shed at 48 Disraeli Street, Hughenden. They have completed de-construction of the building. The reusable segments of the structure are stored on-site and the site is reasonably tidy. Barrier mesh is still in place at the front of the property providing a barrier to the public from the site.
Comment June 2009 – The Director of Engineering to re-inspect.
Comment August 2009 - A further inspection was carried out resulting in a Notice of Overgrown Allotment being issued on the 24 July 2009 by the Environmental Health Officer. The owner is required to undertake maintenance by the 14 August 2010.
Comment February 2010 – The Environmental Health Officer to investigate the area.
Comment July 2010 – Environmental Health Officer advised the shed has been removed from the property - however there are still two posts and a concrete slab present. A follow up letter will be sent outlining the remaining work required at the property in question.
Comment September 2010 – Inspected by the Director of Engineering. The property is still heavily vegetated with various concrete slabs, two large timber posts and a rusting iron post in the north- east corner. The barrier-mesh erected by Council is no longer effective due to vandalism.
Action September 2010 – Council to issue a Show Cause Notice to Megan Kirley, who has recently purchased the property.
Action December 2010 – A remedial notice has been issued for the area to be tidied up early next year.
Comment February 2011 - It now belongs to Megan Kirley. She was sent a remedial notice last year and she has been in contact with Albert Eastaughffe and Bobby Campbell regarding quotes for cleaning the area up. I will send out a reminder requesting that she contact me about her plans.
Comment April 2011 – Environmental Health Officer has issued a Reminder Letter seeking information as to the owner’s intentions for the property.
NOTED
2.4.3.2 Public Health Issue
Refer Item 2.4.4.1 April 2011 Minutes – Environmental Health Officer’s General Business
G.J. Jones advised of a suspected public health issue at Rate Assessment 00137-0.
Comment – The Environmental Health Officer to investigate.
46
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Comment May 2011 –Rate Assessment 00137-0 Kevin Lloyd, Jason Muirhead (DPI) and I inspected the house and yard on Friday. A dog is being kept inside the house but is regularly fed and watered. Jason previously investigated the state of the dog last year and had given instructions to the owner about worming and feeding the dog. The dog has been wormed recently and has put on some weight. He has informed the owner that the dog is still underweight and that it should be kept outside during the day. The yard will be mowed on Tuesday morning and I will be visiting the house again on Wednesday in order to inspect the dog. I will visit with the owner of the dog once a week in order to ascertain the state of the dog. If there is no improvement, Jason may seize the dog.
2.4.4 GENERAL BUSINESS
Nil
47
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.5 COMMUNITY DEVELOPMENT
2.5.1 GENERAL REPORT
As the Community Development Officer was on Annual Leave - no report was forthcoming this month.
NOTED
2.5.2 CORRESPONDENCE
Nil
2.5.3 BUSINESS ARISING FROM PREVIOUS MEETING
2.5.3.1 Stamford Recreational Area – Tables and Chairs
Refer Item 6.1 August 2010 Minutes – Questions without Notice
Cr K.M. Egan commented to Council that there was a need for tables and chairs to be installed in a recreational area of Stamford.
Comment – The Chief Executive Officer explained that there were plans for the Railway land in Stamford and that Sherilee Honnery, Community Development Officer was working with Brett Varcoe, Parks Coordinator regarding this matter.
Action November 2010 – Parks and Gardens are currently working and cleaning up the area.
Comment December 2010 – Council to invite input from the Stamford community.
Comment February 2011 - Example of the Stamford Hotel Sign already completed.
2.5.3.2 Regional Development Australia
Refer Item 2.5.4.1 April 2011 Minutes – Community Development Officer’s General Business
G.J. Jones advised of Regional Development Australia (RDA) links with the Shire’s web-site and asked if we had their link on our web-site.
Comment – The Community Development Officer to action.
NOTED
48
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.5.3.3 Hughenden A3 Tourism Map
Item 2.5.4.2 April 2011 Minutes – Community Development Officer’s General Business
Cr K.M. Egan advised that Court House and Brodie Street Playground are displayed as being in Stansfield Street on the Tourism Map, not in Brodie Street.
Comment – Community Development Officer to rectify.
NOTED
2.5.4 GENERAL BUSINESS
2.5.4.1 Railway Historical Group
Cr B.V. McNamara advised he had attended the Railway Historical Group meeting on Monday, 16 May 2011 which was well attended and said that they were trying to set up an incorporated group. They intend their first project to be the relocation of the Afton Downs Shearing Shed to Hughenden.
Moved Cr S.M. O'Neill Seconded Cr K.M. Egan
That Council support the development of the Railway Historical Group and allocate $20,000 in the Budget to be available, upon incorporation of the group and for planning work for the Power House Museum and Development of Historical Displays.
Carried
NOTED
2.5.4.2 Community Small Grants Scheme
An application has been received from the Hughenden Golf Club Inc. for a special out-of-round application for a Community Small Grant to enable cladding to be done on the Golf Club premises. They are applying for $5,000 of the $14,000 project.
Moved Cr G.J. Jones Seconded Cr C.N. Haydon
That the Committee action an out-of-round allocation provided it is a complying application.
Carried
NOTED
Melissa Driscoll, Sport and Recreation Officer entered the meeting at 12.00 noon.
49
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.6 TOURISM DEVELOPMENT
2.6.1 GENERAL REPORT
Moved Cr S.M. O’Neill Seconded Cr G.J. Jones
That the Tourism Development Officer’s report as presented for consideration be received.
Carried
2.6.1.1 Pit Stop to the Creek On Thursday evening, 14 April 2011 I hosted a night on Mount Walker for a travelling convoy of twenty-six from ‘Key Motors’ Townsville.
This year they brought along their families to travel to Julia Creek for the Dirt and Dust Festival and once again all were very impressed with Mount Walker. Scott McElligott, (Dealer Principal) expressed his appreciation for taking his team and showing them a great time.
2.6.1.2 Townsville Tourism Expo Sally Eales attended the Townsville Tourism Expo on Friday night on The Strand in Townsville on behalf of the Overlander’s Way. This was the first time the Overlander’s Way has participated in this event and it was a great success.
We had some really good interest in the Overlander’s Way and were also able to educate people that they can drive the route without a 4WD and that the Overlander’s Way isn’t the train!
We ran a competition at our Stand (thanks to all the towns for contributing a prize). The overall prize pack was worth $450 and two hundred and sixty-five people entered the competition. It was won by a uni student named Morgan - from Townsville.
Thanks to Sam Kimlin, Margie Ryder and Narelle Burns for their time in manning the Stand on the night.
The Flinders Discovery Centre donated a Family Pass (two adults and up to three children) valued at $16.00.
2.6.1.3 NAIDOC Week In conjunction with the Flinders Library and support of the Flinders Shire Council we would like to promote National NAIDOC week 3–10 July 2011.
We would like to conduct a Colouring Competition for Prep – Grade 3, Grade 4 -7 Dreamtime Stories and Grade 8 – 12 Art competitions. We would like to have an Open section in the form of a project “Tribes of Flinders”.
The Art would be displayed in the Flinders Discovery Centre for a period of time. The theme would relate to NAIDOC week which is Change … the next step. The competition would be open to children from St Francis, Hughenden State School, Small Schools and Distance Ed. The competition would be advertised in the Crier and Whisper and judged before the Commencement of NAIDOC Week. We are asking Council if they would sponsor this Competition with a selection of prizes.
50
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Moved Cr K.M. Egan Seconded Cr S.M. O’Neill
That Council sponsor the NAIDOC Week Colouring Competition and the prizes to be advised by the Tourism Development Officer at the next meeting of Council.
Carried
2.6.1.4 Planting of Trees I would like to propose to Council that trees should be planted over in the RV Friendly camp area site. My reason for this is to make the RV area more appealing and to provide shade for the people that would utilise this campground.
Moved Cr K.M. Egan Seconded Cr G.J. Jones
That Council plant some Coolibah trees along the Station Creek area to provide shade for the campers and a drip system be installed. This item to be referred to the 2011-2012 Budget.
CARRIED
2.6.2 CORRESPONDENCE
Nil
2.6.3 BUSINESS ARISING FROM PREVIOUS MINUTES
Nil
2.6.4 GENERAL BUSINESS
Nil
51
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.7 SPORT AND RECREATION
2.7.1 GENERAL REPORT
Moved Cr S.M. O’Neill Seconded Cr G.J. Jones
That the Sport and Recreation Officer’s report as presented at 12.10 pm for consideration be received.
Carried
2.7.1.1 General Please see attached Sport and Recreation Calendar of Events for details of Sport and Recreation in the Shire. Sport and Recreation budget and report has been submitted to Townsville Officer Senior Adviser – 16 May 2011.
2.7.1.2 GAQAP – Get Active Queensland Accreditation Program Athletics Coach’s Accreditation Course re scheduled for 21-22 May 2011 is going ahead now with at least ten participants who will achieve Level 1 and 2 qualifications. Bowls Club coaches training - still being finalised.
2.7.1.3 Robert Gray Memorial Park Fitness Equipment Two concrete slabs have been placed in Robert Gray Memorial Park and five pieces of equipment will be installed in May/June 2011. An Opening Ceremony will be held once dates can be secured.
2.7.1.4 Race Clubs RQL Compliance Progress
RQL Community Building Rural Gambling Small Grants Community Fund Community Benefit Fund Stamford Race Club Submitted Successful Successful Prairie Jockey Club Submitted Successful Progressed Submitted Hughenden Race Club Submitted Submitted Submitted Oakley Submitted Intending Intending Intending Amateur Picnic Race Club
Stamford have successfully installed their inside running rail (with great pride and sense of achievement). The outside is still being done. They are on track for their race meeting at the start of July. Prairie Jockey Club had a good hearing of their RQL application and their Building Rural Community Fund application has moved onto the next round. RQL have issued Prairie Jockey Club with a new race day and they will now race on the 5 November 2011 - to provide them more time to comply. A fundraising committee has been formed for Oakley Amateur Picnic Race Club and that committee has sought assistance in planning their grant applications.
2.7.1.5 Showgrounds Kitchen and Bar Upgrade Regional Development Australia Fund application for this facility has been submitted ($1,215,000). Some excellent letters of support have been received from community groups – they are worth reading.
52
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
The meeting adjourned at 1.00 pm for lunch and re-opened at 1.46 pm with all Councillors and staff present.
Cr C.N. Haydon left the meeting at 1.47 pm and re-entered at 1.49 pm.
2.7.1.6 Volunteers’ Dinner Volunteers’ Forum on Tuesday night, 10 May 2011 at the Parish Hall was hugely successful with fifteen participants gaining a great deal from the Forum. The response level from those who couldn’t attend was high so it would be worth considering holding another one in the future.
2.7.1.7 Fitness Leaders Training The response to the Fitness Leaders Training Funding has not been high, with only one applicant to date. The funding closes at the end of this month. Some lobbying may be required.
2.7.1.8 BHP Cannington Sports Development Bursaries There has been a tremendous response to the BHP Cannington Sports Development Bursaries A committee will need to be formed to determine which two applications from the Flinders Shire precede to the next level.
Moved Cr G.J. Jones Seconded Cr C.N. Haydon
That Crs K.M. Egan, S.M. O’Neill and B.V. McNamara form a sub-committee to assess the applications.
Carried
2.7.1.9 Motorcycle Club The Motorcycle Club were successful in obtaining their $4,700 Breakwater Casino Fund grant. This will help them purchase a laptop, two ways, generator, and safety vests etc. which are essential for running a race meeting. The Club would like to run regular monthly Club days and would like to request some assistance from the Council to help them water their track, for these days. They are seeking a donation of the unregistered unroadworthy small truck (abandoned vehicle impounded) in Council’s Depot.
Action - As per Council Policy, if the Motorcycle Club Committee is able to get a Council employee to drive the water truck in their own time, Council will supply the truck at no charge.
Council can also offer the donation of an unregistered abandoned red truck held at the old Shire Depot to the Committee.
2.7.1.10 Hughenden Campdrafters Hughenden Campdrafters recently conducted a successful regional judges’ clinic at the Hughenden Showgrounds (7-8 May 2011). During this event it was found that the grounds were so very hard and slippery that even the cattle were slipping and they had to limit the number of demonstration runs due to safety concerns. The Club would like to raise their need to disc-plough the grounds prior to their major event at the end of August.
53
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
Action – The Showgrounds oval be aerated prior to the Hughenden Annual Show by Parks and Gardens – on the Monday or Tuesday after the football home game and then done prior to use by the Campdrafters. The Campdrafters to be then asked to trial the grounds prior to their campdraft to ensure that it is on track for their event.
NOTED
2.7.1.11 Meetings/Courses/Events Locals Healthy Community Meeting – 19 April 2011 Hughenden Hawks – Active Inclusion Grant extension – 5 May 2011 Hughenden Golf Club – Assistance with Gambling Community Benefit Fund – 5 May 2011 Oakley Park Amateur Race Club – Assistance with grant application plans – 9 May 2011
2.7.1.12 Other LGAQ Future Leaders Forum – Townsville – 12-13 May 2011
2.7.1.13 Resources provided Have provided the following resources to Sport and Recreation Clubs –
Athletics Coaching Course BHP Cannington Sports Development Bursary Volunteers Forum Volunteer Grant 2011 Fundraising Newsletter Fitness Leaders Funding Kitchen Facility Upgrade details – to committee Donor Tec computer offer
2.7.1.14 Calendar events to note Along with huge list of weekly events a number of events are worth noting in the next month –
Hughenden Bulls v Wanderers - 28 May 2011 Hughenden Show - 3-5 June 2011 North Western Golf Open – 11-12 June 2011 Porcupine Gorge Challenge - 18 June 2011 Mount Walker Fun Run - 19 June 2011
NOTED
2.7.2 CORRESPONDENCE
Nil
2.7.3 BUSINESS ARISING FROM PREVIOUS MINUTES
Nil
54
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.7.4 GENERAL BUSINESS
Nil
Melissa Driscoll, Sport and Recreation Officer left the meeting at 2.10 pm.
55
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.8 LIBRARIAN
2.8.1 GENERAL REPORT
Moved Cr K.M. Egan Seconded Cr G.J. Jones
That the Librarian’s report as presented for consideration be received.
Carried
2.8.1.1 Book Statistics Loans 807 Returns 752 Book Requests to Public Library Division 81 Books Received from Public Library Division 133 Lost or damaged stock - Number of parcels sent back to Public Library Service 8 boxes – 1 parcel
2.8.1.2 Memberships - New Enrolments Adults 8 Country Adult 2 Junior 13 Country junior 2
Current Adults 411 Country Adult 96 Junior 113 Country Junior 16 Institution 1
2.8.1.3 Internet and Computer Use Internet 40 hours Computer - Local 39 Visitors 15
2.8.1.4 Visitors to the Library 1,734 persons
2.8.1.5 ANZAC Display We have put together some details of ex-servicemen and women in the Hughenden area and have made a display to use each year on the Library Wall. The Library is currently still working on the display, contacting locals whose partners were servicemen/women to see if they would let us add them to the wall for next year.
Also we are researching the Hughenden Honour Wall People and adding their details to the Wall also. The Hughenden Disability Children and some senior citizens came into the Library to make some poppy flowers to donate to the Hughenden RSL for the parade.
2.8.1.6 Book Exchange The Book Exchange arrived on Monday, 18 April, 2011.
56
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.8.1.7 Easter Kids Holiday Program We had Arts and Crafts in the Library from Monday, 18-21 April 2011 - Monday -15 kids, Tuesday – 12 kids, Wednesday 9 kids making Easter Cards, origami bunny, Easter baskets/masks and Bonnets.
On Thursday we had a bonnet parade in the Park with community members, Hughenden Daycare kids and Senior Citizens. We had sixteen adults/kids from Daycare and another twenty-one adults/kids from the community.
2.8.1.8 Regional Arts Development Fund We have accepted the grant offer from the RADF to Digitise and Catalogue the Hughenden Photo Collection. We have ordered the equipment and received the computer and scanner.
Samantha Searle will commence work on Wednesday, 18 May, 2011 as our Cataloguer with completion date marked as 1 April, 2012.
Action – Council to advertise in the Whisper that community members can bring in any photos they might have to be digitised.
NOTED
2.8.2 CORRESPONDENCE
Nil
2.8.3 BUSINESS ARISING FROM PREVIOUS MINUTES
Nil
2.8.4 GENERAL BUSINESS
Nil
57
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.9 WORKPLACE HEALTH AND SAFETY
2.9.1 GENERAL REPORT
Moved Cr K.M. Egan Seconded Cr C.N. Haydon
That the Workplace Health and Safety Officer’s report as presented for consideration be received.
Carried
I present my report to you for the period 26 March 2011 to 29 April 2011.
2.9.1.1 Inductions There have been three Council inductions and no contractor inductions conducted during this period.
2.9.1.2 Construction Industry White Card Inductions (CPCCOHS1001A) There have been no Construction Industry White Card inductions CPCCOHS1001A – Work Safely in the Construction Industry Cards conducted during this period.
2.9.1.3 Personal Injury Reports There have been two personal injury reports received for this period.
2.9.1.4 Plant/Vehicle Incident Reports There has been one plant/vehicle incident report received for this period.
2.9.1.5 Safe Plan 2 and Monthly Action Plans Details of the Monthly Action Plan for Month Eight – April 2011 are as listed below.
2.9.1.6 Performance Reporting - Monthly Completed items as per Monthly Action Plans for Month Eight - April 2011 is (05/09) =55%
Carried over items as per Monthly Action Plans for Month Eight - April 2011 is (04/09) =45%
Hazard inspections completed as per the “Hazard Inspection Matrix” for Month Eight - April 2011 is (03/13) =23%
2.9.1.7 Performance Report - Three Monthly . Progressive monthly statistics as above; and . Progressive costs of claims over the year to 30 April 2011 is $55,918.34
2.9.1.8 Performance Reporting - Twelve Monthly Progressive monthly and three monthly statistics as above.
2.9.1.9 Lost Time Injury Rates There has been 18 days (to 29 April 2011) without a Lost Time Injury with the last recorded Lost Time Injury being on 11 April 2011.
Prior to this incident there was 185 days without a Lost Time Injury which was recorded on the 7 October 2010.
Preceding that incident there was 153 days without a Lost Time Injury which was recorded on the 8 April 2010.
58
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
LTI Rates from July 2010 to June 2011. 1. Lost time Frequency Rate No. Of LTI x 1,000,000/Hours Worked x No. of Employees =3 x 1,000,000 / 1540 x 98 = 19.88 2. Average Lost Time Rate Days Lost/No. of LTI = 178.27/3 =59.42
3. Incident Rate No. of Occurrences/No. Workers Exposed x 100 = 3/98x100 = 3.06
Note Legislation requires LGW to count part days lost as full days. Statistics cover all open and finalized claims lodged in the period (i.e. financial year to date). Data resets as of 1 July each year (figures are not carried over from previous claims/years).
The comparison with the Local Government Workcare Scheme for Group B Members (Wages greater than $5 million and less than $10 million) is as follows – Figures from Local Government Workcare as at 31 March 2011.
LGW Scheme Members Flinders Shire Council Lost Time Frequency Rate 16.60 19.88 Average Lost Time Rate 15.10 59.42
Lost Time Frequency Rate is the number of lost time injuries for every 1,000,000 hours worked.
Average Lost Time Rate is the average days lost per lost time injury.
2.9.1.10 Training There was no external training conducted during this period.
2.9.1.11 Sites/Projects Visited Visits are continuing to be made to the Construction/Maintenance crews, Concrete crew, Workshop staff and Parks crews on a weekly basis for tool box talks and the conduction of Take 5’s as outlined in the Monthly Action Plans.
Visits have also been made to the Flinders Discovery Centre, Library and Home and Community Care Centre for inspections and the conduction of Take 5’s.
2.9.1.12 Hazard Inspection Checklists/Rectification Action Plans There has been three Hazard Inspection Checklists completed for this period with the Rectification Action Plans yet to be completed.
2.9.1.13 Hazard/Risk Report Forms There have been no hazard / risk reports received for this period.
2.9.1.14 Manual Handling Risk Identification And Working Postures Checklists There have been no Manual Handling Identification and Working Postures Checklists distributed for completion at this stage.
59
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.9.1.15 Miscellaneous Five employees who completed the Level 2 Traffic Management training and submitted their training logs and have been issued with their “Statement of Attainment” and cards.
Workplace Health and Safety Motto: “Safety is as Simple as ABC – Always Be Careful”
NOTED
2.9.2 CORRESPONDENCE
Nil
2.9.3 BUSINESS ARISING FROM PREVIOUS MEETING
Nil
2.9.4 GENERAL BUSINESS
Nil
60
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.10 RURAL LANDS
Cody Herrod, Technical Admin Officer entered the meeting at 2.17 pm.
2.10.1 GENERAL REPORT
Moved Cr S.M. O’Neill Seconded Cr K.M. Egan
That the Rural Lands Officer’s report as presented for consideration be received.
Carried
2.10.1.1 Meetings On the 5 May 2011, I attended a meeting with Dennis Kirby and Council staff about Council’s Asset Management Plan.
2.10.1.2 Quotation - Q2011-05-03 - Erect Stock Fence around Saleyards and Torrens Creek Airstrip The quotation will close at 12 noon on Friday, 13 May 2011.
2.10.1.3 Stamford Reserve Billy Paine, Rural Lands Officer has been spraying Prickle Trees around waters on Stamford Reserve.
2.10.1.4 1080 Baiting The aeroplane has been booked for the next baiting - 29 August – 2 September 2011 and then an end of year one on 7-11 November 2011.
NOTED
2.10.2 CORRESPONDENCE
Moved Cr C.N. Haydon Seconded Cr G.J. Jones
That the Rural Lands Officer’s correspondence as presented for consideration be received.
Carried
2.10.2.1 Department of Environment and Resource management (Trim SF10/430)
Seeking Council’s views or requirements including any local non-indigenous cultural heritage values - or if a different form of tenure may be considered a more appropriate tenure for Renewal of TL 220571, over Lots 801, 802, 803, 804 and 805 on Plan 4651, Parish of Glendower.
Moved Cr G.J. Jones Seconded Cr K.M. Egan
That Council objects to the renewal of lease over Lots 801, 802, 803, 804 and 805 on Plan 4651, Parish of Glendower and requests that the land be freehold by the State and offered to the general public as residential land.
Carried
61
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.10.2.2 R.D. Anning, Pretty Plains, Hughenden (SF10/430)
Advising he is in the process of realigning the boundary of “The Lakes” and “Pretty Plains” – although only slightly. DERM have advised him, to speed up the process, to contact Council seeking their views on the realignment. The two properties are two separate leases and the way they are set up it is not practical to run as separate entities (yards, roads and fencing etc). He means to swap Blocks 1 and 3 from the Lakes to Pretty Plains.
Moved Cr C.N. Haydon Seconded Cr G.J. Jones
That provided the subdivision complies with Council’s Planning Scheme where the subdivision has a minimum lot size of 12,000ha, Council has no objection to this subdivision.
Carried
2.10.3 BUSINESS ARISING FROM PREVIOUS MINUTES
2.10.3.1 Dedication of Coorabelle Road and Expressman Road
Refer Item 2.8.4.1 – December 2009 Minutes – General Business
Letters have been sent this week to Landholders along the Coorabelle Road to seek their approval to dedicating Coorabelle Road.
Expressman Road needs clarification as to whether the road requires to be moved due to washouts in the gully and to be more aligned with the road reserve.
Comment – Cr C.N. Haydon, Gavin Dennis (Overseer), Clayton McLean (property owner) and Cody Herrod (Lands Administration Officer) to liaise on-site regarding this matter.
Comment February 2010 – All property owners along Coorabelle Road have agreed to the road dedication and Council will now proceed with the process through DERM.
Comment March 2010 – An application for road opening has been lodged with DERM for Coorabelle Road and a site meeting will be organised for the Expressman Road Access.
Comment May 2010 – Refer to Item 2.3.4.5 - Director of Engineering General Business.
Comment August 2010 – Council obtain written confirmation regarding the process for dedicating a road from DERM and seek independent legal advice. This information to then be provided to affected property owners.
Comment September 2010 – Letter received from DERM advising that each Lot is to be applied for separately. Await bound agreement from legals before processing further.
Comment November 2010 – This project is on hold until we finalise the new StrathStewart Access Road as a trial.
62
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.10.3.2 Stamford Reserve
Refer Item 2.9.4.2 October 2010 Minutes – Rural Lands General Business
Cr B.V. McNamara advised that on the Stamford Reserve - the last gully before you get to Stamford was Prickly Acacia infestation.
Comment – The Rural Lands Officer to investigate.
2.10.3.3 Declared Pest - Heartleaf
Refer Item 2.10.4.1 October 2010 Minutes – Rural Lands General Business
Cr C.N. Haydon asked if preparation to control Heartleaf had been followed up on the Torrens Creek Reserve.
Comment – The Chief Executive Officer to follow up.
Comment April 2011 – The Rural Lands Officer is following up with Department of Resource Management (DERM) as to the process to treat a native plant.
Comment – The Rural Lands Officer to enter the property, treat as appropriate and advise lessee. Liaise with the lessee as to what he treated this with.
2.10.3.4 Wild Dog Advisory Committee Meeting
Refer Item in General Report 2.10.1 April 2011 Minutes – Rural Lands
The committee recommends the bounty and levy remain the same. The committee suggested doing another baiting around August and then in November (depending on plane availability). It was recommended that Council host another trapping school when Tony Townsend is available.
The Wild Dog Control Measures Policy is presented for Council’s consideration -
63
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
TITLE WILD DOG CONTROL MEASURES POLICY
DATE OF ADOPTION 19 May 2011
REVIEW DATE 19 May 2012 ______
OBJECTIVE For the efficient Coordinated Control of Wild Dog throughout the Shire.
PURPOSE Sets the guidelines for expenditure of the Wild Dog Levy and Council’s budget through – . Coordinated Baiting; . Baiting outside of Coordinated Baiting times; . De-K9 Manufactured Baits; and . Dingo Scalp Bounty
DEFINITIONS Designated Sites . Hughenden Aerodrome . Tick Line (Turn-off Hughenden-Muttaburra Road South) . Hughenden Town Common Watering Facility . Torrens Creek Aerodrome . Moorrinya National Park Aerodrome . Prairie Aerodrome . Stamford Reserve Dam . Boonderoo Aerodrome . Gregory Springs Aerodrome . Barenya Aerodrome
Property Being one rateable assessment.
Baiting Includes Coordinated Baiting, Arranged Baiting, Meat Baits, De-K9.
Participation in Coordinated Baitings Participation in Coordinated Baiting Program in the previous twelve months.
GUIDELINES – COORDINATED BAITING
1. All Baiting is held in accordance with Department of Employment, Economic Development and Innovation Vertebrate Pesticide Manual and Department of Employment, Economic Development and Innovation Regional Guidelines;
64
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2. Two Co-ordinated Baitings per year around April/May & September/October;
3. Wild Dog Levy to be expended on the supply of aeroplane and treatment of 1080 baits at Coordinated Baiting times;
4. Property owner to supply his/her own meat with the size specifications set by Department of Employment, Economic Development and Innovation;
5. Property owners can supply a map of their property, with a suggested route for the aeroplane;
6. Baits to be dropped on creeks, tree lines, etc where dogs tend to live - not just on property boundaries; and
7. Meat Baits will be done with the Coordinated Baiting Campaign at designated sites (refer definitions) and times.
GUIDELINES – BAITING OUTSIDE OF COORDINATED BAITING TIMES
8. Baiting with 1080 meat baits will be via arrangement with the Rural Lands Officer;
9. 1080 treatment of baits requested outside of Coordinated Baiting will be provided free-of-charge from Hughenden. Treatment of baits on properties will be charged for full travel times only and an invoice raised via Private Works;
10. A minimum of four properties (at the discretion of the Rural Lands Officer) required for baiting to proceed outside of Coordinated Baiting. Meat Baits to be supplied by the grazier and treated from a designated site;
11. Authorisations and Private Works Authorisation to be signed by the graziers on collection/treatment of baits; and
12. Failure to honour accounts for baiting makes the landowner ineligible for future baitings outside of coordinated baiting times.
DE-K9 MANUFACTURED BAITS
13. Baiting with De-K9 will be via arrangement with Bill Paine, Rural Lands Officer;
14. Baits to be collected from designated collection points on the south or north side of Hughenden;
15. Baits to be made available by Council all year round and to be sold at cost plus Council overheads as listed in Council’s Commercial Fees Register;
16. Baits to be opened and dispensed into a tub provided by the graziers;
17. At the discretion of the Rural Lands Officer, as to the quantity to be sold to each property;
18. Declarations to be signed by the graziers on collection of baits;
19. De-K9 can be used by graziers at coordinated baiting times; and
20. All De-K9 baits must be placed on the described property listed on the authorisation form - within twenty- four hours of issue.
65
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
DINGO SCALPS BOUNTY
21. The bounty on dingo scalps to be $40.00 per scalp; and
22. Scalps are to be presented at the Shire Depot, bagged individually.
Moved Cr C.N. Haydon Seconded Cr S.M. O’Neill
That the Wild Dog Control Measures Policy as presented for consideration be adopted by Council.
Carried
2.10.4 GENERAL BUSINESS
2.10.4.1 Water Facility Stock Route Agreement
Council is to seek advice from the Department of Environment and Resource Management on progressing water agreements on stockroutes. Department of Environment and Resource Management to be asked to attend Hughenden and help provide advice to graziers to complete.
Comment – Technical Admin Officer to seek advice from the Department of Environment and Resource Management.
Cr G.J. Jones left the meeting at 3.00 pm.
2.10.4.2 Hughenden Saleyards
A complaint was received about an incident where two head of cattle, from the same owner, died in two consecutive weeks.
Action – Following up on the incident with the Saleyard Contractor and Department of Primary Industries representatives, it was found that the incident occurred in the Queensland Rail yards not in the Saleyards
NOTED
Cody Herrod, Technical Admin Officer left the meeting at 3.19 pm.
Cr C.N. Haydon retired the meeting at 3.19 pm.
66
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.11 COMMUNITY CARE
2.11.1 GENERAL REPORT
Moved Cr S.M. O'Neill Seconded Cr K.M. Egan
That the Community Care Coordinator’s report as presented for consideration be received.
Carried
2.11.1.1 Reports Veterans Home Care Operational Plan Monthly Accounts PHaMs Weekly Activity Report
2.11.1.2 Meetings Staff Meetings -Introduction of one-a-fortnight. Integration meetings with other Relevant Services. Meetings with visiting – Dementia Awareness, O.T Disabilities.
2.11.1.3 Home and Community Care Forty clients attended our Easter luncheon Movies morning attracted five clients but they stayed on for two movies Card and Games morning teas are growing with numbers up to fifteen New transport driver could not start due to an accident –Kate Herrod filling in to this position Mobile Emergency Numbers Cards given to clients New weekend roster has been introduced to all staff. An increase in our home services and our clientele numbers Re-allocation of surplus funding for a new kitchen-to go towards new offices at the Shire. Council
2.11.1.4 Community Aged Care Packages CACP’s All ten of our CACP’s packages are full - waiting list is growing. We have a need to apply for an increased number of packages.
2.11.1.5 EACH (Extended Aged Care at Home) Advertising for a Registered Nurse - we are hoping to fill the position ourselves, so we may have a full time Nurse for EACH Packages. We are unable to start with our EACH Packages until we have an RN. Four clients are eligible to receive EACH care. Two clients are waiting to be assessed to receive an EACH. ACAT Assessment Team coming 20-22 June 2011.
2.11.1.6 Disability Ten clients receiving services Individual Support Plans for all clients are completed. Children are experiencing community integration with the use of Library facilities. Social and communication skill building technique development is being accessed whilst sharing community experiences.
67
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
2.11.1.7 SOLAS (Supported Option in Lifestyle and Access Services inc) Mental Health Eight clients receiving varying levels of support. Kate is networking with varying Departments and services successfully. Lots of new introductions wanting to refer clients to our Services. PUP Program growing with the understanding of the Service. More services interested in its delivery, but it can only be offered to clients that use our PHaMs Service. Kate Herrod is off on the 20 May 2011 for the completion of the PUP program.
2.11.1.8 Veterans Home Care Five clients are receiving services Re-tendered for VHC – no response at present
2.11.1.9 Meals on Wheels Sixteen clients received meals in April Two hundred and thirty-four meals were delivered in April Now offering small salads if requested by clients instead of a HOT meal alternative.
NOTED
2.11.2 CORRESPONDENCE
Nil
2.11.3 BUSINESS ARISING FROM PREVIOUS MINUTES
Nil
2.11.4 GENERAL BUSINESS
Nil
Cr G.J. Jones re-entered the meeting 3.28 pm.
68
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
3. COUNCILLOR’S REPORTS
3.1 Cr G.J. Jones
Standing Committees
. Western Queensland Local Government Association Inc . MITEZ . Chamber of Commerce . RADF
Cr G.J. Jones advised of his attendance at –
3 May 2011 Meeting with the Federal Coalition Dam Task Force in Hughenden
9 May 2011 Meeting with Stephen McCartney (Chief Executive Officer) and Assistant Police Commissioners regarding closure of the Torrens Creek Police Station.
11 May 2011 Monthly Hughenden Chamber of Commerce meeting .
18 May 2011 Plant Committee meeting
April-May 2011 Approximately six hours of telephonic consultations regarding the HAPA Project.
NOTED
3.2 Cr C.N. Haydon
Standing Committees
. Desert Uplands . Southern Gulf Catchments
Cr C.N. Haydon recorded no meetings other than the Ordinary Meeting of Council during this period.
NOTED
69
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
3.3 Cr S.M. O’Neill
Standing Committees
. North West Outback Queensland Tourism Authority Group . North Queensland Games Foundation
Cr S.M. O'Neill attended the North Queensland Sports Foundation Awards night held in Richmond on the 14 May 2011.
NOTED
3.4 Cr K.M. Egan
Standing Committees
. Chamber of Commerce . Health Forum
Cr K.M. Egan advised of her attendance at –
10 May 2011 Meeting regarding Health Promotion held in Hughenden; and the Volunteers Forum held in Hughenden
11 May 2011 Monthly Hughenden Chamber of Commerce meeting
NOTED
3.5 Cr B.V. McNamara
Standing Committees
. Local Government Association of Queensland Executive . State and Federal Governments . North Queensland Local Government Association Inc . Greater Northern Queensland Development Alliance (GNDDA) . Australia’s Dinosaur Trail
The Mayor, Cr B.V. McNamara advised of his attendance at –
25 April 2011 ANZAC Day Ceremony
25-29 April 2011 North Queensland Local Government Association Conference held in Clermont
3 May 2011 Federal Coalition Dam Task Force meeting held in Hughenden.
70
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
5 May 2011 LGAQ Executive and Audit Committee meeting held in Brisbane.
10 May 2011 Bio-security Queensland Advisory Council meeting held in Brisbane.
16 May 2011 Dinosaur Trail meeting held in Hughenden and the Railway Historical group meeting held in Hughenden.
NOTED
71
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
4. CLOSED MEETING DISCUSSION ITEMS
This section of the Agenda is for those items deemed necessary for discussion in a meeting Closed to the Public in accordance with Local Government (Operations) Regulation 2010 – Chapter 5 Administration – Part 2 Local Government meetings and committees –
(1) A local government or committee may resolve that a meeting be closed to the public if its councillors or members consider it necessary to close the meeting to discuss -
a. the appointment, dismissal or discipline of employees; or b. industrial matters affecting employees; or c. the Local Government Budget; or d. rating concessions; or e. contracts proposed to be made by it; or f. starting or defending legal proceedings involving it; or g. any action to be taken by the Local Government under the Planning Act, including deciding applications made to it under that Act; or h. other business for which a public discussion would be likely to prejudice the interests of the Local Government or someone else, or enable a person to gain a financial advantage.
(2) However, a Local Government or Committee cannot resolve that a meeting be closed to the public if any person is to take part in the meeting by teleconferencing.
72
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
5. CORRESPONDENCE
Moved Cr S.M. O’Neill Seconded Cr K.M. Egan
That the correspondence as presented for consideration be received.
5.1 Department of the Premier and Cabinet (SF11.10) The regional Arts development Fund Report which includes highlights of the program, some excellent case studies and underlines the benefits from supporting arts and cultural development in local communities.
5.2 The Hughenden Country Music Association Inc Certificate in appreciation of help and support for their Festival held 8010 April 2011
5.3 National Trust of Queensland Trust News, Heritage Festival and National Trust News Australia
Carried
6. QUESTIONS WITHOUT NOTICE
6.1 Council Policy - Over-Award Payment Inclusion 2011
Moved Cr G.J. Jones Seconded Cr K.M. Egan
That an over-award payment be made to Concrete Finishers / Form Setters in the Concrete Gang - Level 3 and Level 5 under the Local Government Employees Award – State 2003.
Provided employees classified at these levels within the Concrete Gang can achieve the skills and competencies as set out they will receive a special over-award payment of 10% on top of any Shire General over-award payments.
Testing for competencies against the criteria will be undertaken by the Director of Engineering.
The aim is to attract and retain multi skilled employees in the Concrete Gang.
This Policy is to apply from the first pay in July 2011.
Carried
6.2 Hughenden Show Society
Request as a donation the old trailer at the Council Depot that was once used by the Concrete Gang but is now not used. They require the trailer to store jumping rails.
Moved Cr S.M. O'Neill Seconded Cr K.M. Egan
That Council donate the old tri-axle trailer from the Concrete Gang to the Hughenden Show Society and relocate to the Showgrounds for use.
Carried
73
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
6.3 Budget 2011/2012 – Review of Grids Policy
Administration to look at 2011-2012 Budget allocation to accommodate this Policy.
NOTED
7. “CRIER” NOTES
Councillors write for the “Crier” and the months for their edition in 2011 are –
June 2011 Cr S.M. O’Neill July 2011 Cr B.V. McNamara August 2011 Cr G.J. Jones September 2011 Cr C.N. Haydon October 2011 Cr K.M. Egan November 2011 Cr B.V. McNamara
NOTED
74
FLINDERS SHIRE COUNCIL MINUTES 18-19 MAY 2011
8. CLOSURE
The next meeting of Council will be held in the Boardroom of the Council Chambers, commencing at 5.00 pm – 8.00 pm on Wednesday, 15 June 2011 continuing on Thursday 16 June 2011 at 8.30 pm. There will be no Forum.
NOTED
PROPOSED MEETING CALENDAR
DATE MEETING TOPIC
15 June 2011 Boardroom Ordinary Meeting 5.00 pm – 8.00 pm
24 June 2011 Boardroom Budget Meeting 9.00 am
20 July 2011 Road Run Community Consultation meetings with Prairie and 9.00 am – 5.00 pm Torrens Creek community
The meeting closed at 4.18 pm.
______Brendan McNamara Mayor Flinders Shire Council
75