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Exhibitor's Package Prairie Wood Solutions Fair Wednesday, September 16, 2015 7:00 am - 5 pm EDMONTON, ALBERTA EXHIBITOR’S PACKAGE Move in: Tues. September 15 12:00 pm - 4:00 pm Move out: Wed. September 16 3:45 pm - 5:00 pm Edmonton Expo Centre (Northlands) Ballroom 104-106 7515—118 Avenue, Edmonton, AB T5B 4X5 General Fair & Exhibit Information What’s Included in your Booth The Prairie Wood Solutions Fair will take place in With your exhibit, you receive the following: Edmonton at the Edmonton Expo Centre 1 – 10’x10’ booth space (Northlands). Move In & Set Up for Exhibitors is between 1 – 8’ skirted table 12 pm & 4 pm on Tuesday, September 15, 2015 2 – chairs Fair Date: Wednesday, September 16, 2015 2 – complimentary lunches for exhibitors 1—8’ back wall drape & 3’ high side drape (black) Show Times: 7:00am - 4:30 pm Complimentary admission to information sessions. Your display area should not exceed 10’ wide by PLEASE NOTE: Electrical is NOT provided. Please 10’ deep unless previously arranged. contact SHOWTECH to order power for your booth. For info prior to the Fair, contact Barbara or Rory at 780-392-1952. The exhibit room is carpeted. Wheels on dolly’s must be clean when entering the exhibit area. * if you require additional services, please arrange with GES or Showtech. (information attached) Cancellation Policy Show Service Companies Please refer to your Wood Solutions Fair contract for SHOWTECH is the exclusive supplier of power and complete information on the cancellation policy and lighting at the Expo Centre. Please used the attached timelines. form to order these services directly from them. GES For additional booth furniture, signage, equipment, freight handling, etc. please contact GES directly using the attached form. Contact: Chris Weder, Senior Account Manager 780-577-4533 [email protected] Your Exhibit Information Name Badges for Exhibitors Your audience will consist of Architects, Structural Exhibitor name badges are prepared prior to the show and Civil Engineers, Building Officials, Builders, De- and can be collected at the registration desk upon arri- sign Students and Industry. Expected attendance is val on Wednesday, September 16. between 300-350. Attendees will be paying $50 to Please ensure you send your name badge re- attend the event. quests by Wednesday, August 26 Restrictions: It is strictly forbidden to drill any holes or use any thumbtacks, nails, adhesives or staples on any fin- ished surface of the building. No flammable substances are to be utilized. The exhibitor shall be responsible for and pay on demand any and all costs of any repairs, replacements, extraordinary cleaning or removal of garbage due to the use of or vandalism by their assignees, agents, employees or hired contractors. Lunch in the ballroom To maximize the amount of exhibit time throughout the Fair, the lunch will be served in the Exhibitor area with the exhibit spaces in full view. The lunch buffet will be set by 11:20am to give Exhibitors a chance to eat lunch before Fair Attendees break for lunch at 11:50am. A Fair schedule is shown below. For full program details, go to www.wood-works.ca/alberta. Fair Schedule (TBC) Security Exhibit Hall & Registration open at 7:30 am Please do not leave valuables unattended. Wood WORKS!, the Canadian Wood Council, the Coast Hotel Continental Breakfast at 7:30-8:00 am and Conference Centre and the Official Suppliers will 1st Session begins at 8:00 am not accept responsibility for lost or stolen items. Break at 9:00-9:30 am Name Badges Break at 10:30-10:50 am You will require name badges for all the representa- Exhibitors’ Lunch at 11:20 am tives at your booth. Please send an email to Barbara Attendee Lunch Break at 11:50-12:50 pm at [email protected] with the name of your Break at 1:50-2:20 pm company and the full name of all representatives re- Break at 3:20-3:40 pm quiring a badge. Please ensure you send in a Name draw 4:40-5pm in Exhibit Hall Badge request NO LATER than August 26. Parking Travelling to Hotel A parking pass will be provided from Wood WORKS! Cabs are available in the taxi queue at the airport (cost Official Hotel is approx. $60) Matrix Hotel Location - Matrix Hotel, 10640 100 Avenue, Edmonton, 10640 100 Ave, Edmonton, AB AB T5J 3N8 www.matrixedmonton.com 1-866-465-8150 It can take 30 minutes or over 60 minutes to reach the hotel from the airport depending on traffic (it is about Use corporate code abww to access our rate of of 30 KM travel distance. $165/night + taxes for a Deluxe room. Rooms are available on a first come; first serve basis. Group Name: abww Taxi Service is available to and from the hotel at a cost. Please check with front desk to reserve. This rate includes the following at no charge: Complimentary Breakfast The Matrix is also close to the Corona LRT Station which can take you directly to the Expo Centre if you Complimentary Parking (Downtown) prefer not to drive. Highspeed/wireless internet Expo Centre is the Northlands train stop (train to Clareview from the Corona Station, return trip is the Century Park train). More info at: http://etstripplanner.edmonton.ca/PlanYourTrip.aspx Direct Shipments to the Show Site - Shipping & Label Information There is no storage on site. You can send materials to arrive on September 8-9 with the following information on the package: Hold for Arrival: (Guest or on-site contacts name) c/o Coast Hotel and Conference Centre Calgary, 1316-33 Street NE, Calgary, AB T2A 6B6 Group/Organizations name: Wood WORKS! Alberta Wood Solutions Fair Meeting Room: Plaza 1&2 Hotel Contact: Ida Greco Advance Shipments to the Show Site - Shipping & Label Information Advance Shipments can be made directly to GES for storage and transport to the Show site on the appropriate day. Advance shipments Must be arranged with GES. All orders must be pre-paid. Collect shipments will NOT be accepted. The GES Exhibitor package has been attached for your convenience. If you are not hand carrying your material to the exhibit area, we strongly suggest you use the ad- vance shipment option to avoid last minute delivery problems. Crate & Storage During Fair Outbound Material Empty containers of freight handled by GES will be re- Outbound material must be collected and taken offsite moved for storage and returned to your booth upon from the Expo Centre by 6:00 pm on Wednesday Sep- completion of the Fair (4pm). All empty containers tember 16, 2015. If you wish to have GES ship your must be properly LABELED with your company name. material via a specific carrier, please ensure you make GES will assume no responsibility for removal of con- appropriate arrangements with GES at least 1 week in tainers with old labels. advance. Material left behind and not pre-arranged to Only cartons/boxes that fit under your table or behind be shipped, will be taken to the GES warehouse and the drapes may remain at your booth. returned to you collect by their choice of carrier. All exhibitors are responsible for ensuring their booth is clean and/or packed up and appropri- ately labelled, PRIOR to leaving on Wednesday night. We look forward to working with you! Please do not hesitate to contact us in the meantime if you have any questions. Communications Coordinator: Barbara Murray — [email protected] Technical Advisors: Jerry Calara — [email protected] Rory Koska — [email protected] phone: 780.392.1952 fax. 780.455.0505 900,10707 - 100 Ave Edmonton, AB T5J 3M1 .
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