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Minutes of Ordinary Council Meeting GLEN EIRA CITY COUNCIL ORDINARY COUNCIL MEETING TUESDAY 6 APRIL 2021 MINUTES Meeting was held in the Council Chambers, Corner Hawthorn & Glen Eira Roads, Caulfield at 7:30pm Present The Mayor, Councillor Margaret Esakoff Councillor Anne-Marie Cade Councillor Jim Magee Councillor Sam Parasol Councillor Li Zhang Councillor Simone Zmood Councillor David Zyngier ORDINARY COUNCIL MEETING MINUTES 6 APRIL 2021 INDEX 1. ACKNOWLEDGEMENT .......................................................................................... 4 2. APOLOGIES ............................................................................................................ 4 3. REMINDER TO DECLARE ANY CONFLICTS OF INTEREST IN ANY ITEMS ON THE AGENDA ......................................................................................................... 4 4. CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETINGS ................. 5 5. RECEPTION AND READING OF PETITIONS AND JOINT LETTERS .................... 5 Nil 6. REPORTS BY DELEGATES APPOINTED BY COUNCIL TO VARIOUS ORGANISATIONS ................................................................................................... 5 Nil 7. REPORTS FROM COMMITTEES AND RECORDS OF ASSEMBLY ...................... 6 7.1 Advisory Committees ................................................................................... 6 7.1.1 Advisory Committee Minutes ........................................................................... 6 7.2 Records of Assembly .................................................................................... 6 7.2.1 Records of Assemblies of Councillors ............................................................. 6 10.5 Written public questions to Council ............................................................ 7 10.4 Councillor questions ................................................................................... 10 8. OFFICER REPORTS (AS LISTED) ........................................................................ 11 8.1 380 Dandenong Road, Caulfield North .......................................................... 11 8.2 233-247 Glen Huntly Road and 14 Ripon Grove, Elsternwick ........................ 18 8.3 VCAT Watch ................................................................................................. 18 8.4 Draft Built Form Frameworks for Public Consultation - Caulfield Park, Caulfield South and Bentleigh East Neighbourhood Activity Centres ............. 18 8.5 Our Climate Emergency Strategy 2021-2025 (Community Consultation Draft) ............................................................................................................. 19 8.6 Establishment of Glen Eira Youth Advisory Committee ................................. 19 8.7 Caulfield Racecourse Reserve Trust - Land Management Plan: Request for Council Support ............................................................................................. 20 8.8 Community Engagement Advisory Committee - Endorse Community Representatives ............................................................................................ 21 8.9 Waste Management Pricing Policy ................................................................ 21 GLEN EIRA CITY COUNCIL Page 2 ORDINARY COUNCIL MEETING MINUTES 6 APRIL 2021 8.10 Municipal Association of Victoria - State Council Motions .............................. 22 8.11 Investment Policy .......................................................................................... 22 8.12 Sale of Discontinued Road - Abutting 2 Almond Street Caulfield South ......... 23 8.13 Financial Management Report (February 2021) ............................................ 23 8.14 Councillor Gift Policy ..................................................................................... 24 8.15 Review of Councillor and Mayoral Allowances .............................................. 25 8.16 Suburban Rail Loop Project - City of Kingston Chain of Parks ....................... 25 9. URGENT BUSINESS ............................................................................................. 26 10. ORDINARY BUSINESS ......................................................................................... 27 10.1 Requests for reports from a member of Council staff - Nil ...................... 27 10.2 Right of reply - Nil ....................................................................................... 27 10.3 Notice of Motion - Nil .................................................................................. 27 10.4 Councillor questions ................................................................................... 27 10.5 Written public questions to Council .......................................................... 27 11. CONFIDENTIAL ITEMS ......................................................................................... 27 Nil 12. CLOSURE OF MEETING ....................................................................................... 27 GLEN EIRA CITY COUNCIL Page 3 ORDINARY COUNCIL MEETING MINUTES 6 APRIL 2021 1. ACKNOWLEDGEMENT The Mayor read the acknowledgement. Glen Eira City Council respectfully acknowledges that the Boon Wurrung people of the Kulin nation are the traditional owners of the land now known as Glen Eira. We pay our respects to their Elders past, present and emerging and acknowledge and uphold their continuing relationship to an responsibility for this land. 2. APOLOGIES An apology was received from Cr Athanasopoulos and Cr Pilling. Moved: Cr Magee Seconded: Cr Zmood That apologies from Cr Athanasopoulos and Cr Pilling be received and noted. CARRIED UNANIMOUSLY 3. REMINDER TO DECLARE ANY CONFLICTS OF INTEREST IN ANY ITEMS ON THE AGENDA Councillors were reminded of the requirement for disclosure of conflicts of interest in relation to items listed for consideration on the Agenda, or any item that was considered at this meeting, in accordance with Section 130(2) of the Local Government Act 2020 and Rule 60(3) of the Glen Eira City Council Governance Rules. Councillors were then invited to indicate any such conflict of interest. • Cr Esakoff - Item Number 8.12 – Sale of discontinued Road abutting 2 Almond Street, Caulfield South GLEN EIRA CITY COUNCIL Page 4 ORDINARY COUNCIL MEETING MINUTES 6 APRIL 2021 Procedural Motion Moved: Cr Magee Seconded: Cr Zmood That Council: 1. considers the meeting to be adjourned for 10 minutes from the commencement of any technical problem which prevents Council from livestreaming the meeting; and 2. adjourns the meeting to be reconvened on Wednesday 7 April at 7.30pm via livestreaming on Council’s website, in the event livestreaming cannot be resumed within 30 minutes from the commencement of the technical problem which prevents livestreaming on Council’s website. CARRIED UNANIMOUSLY 4. CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETINGS Moved: Cr Parasol Seconded: Cr Zhang That the minutes of the Ordinary Council Meeting held on 16 March 2021 be confirmed. CARRIED UNANIMOUSLY 5. RECEPTION AND READING OF PETITIONS AND JOINT LETTERS Nil 6. REPORTS BY DELEGATES APPOINTED BY COUNCIL TO VARIOUS ORGANISATIONS Nil GLEN EIRA CITY COUNCIL Page 5 ORDINARY COUNCIL MEETING MINUTES 6 APRIL 2021 7. REPORTS FROM COMMITTEES AND RECORDS OF ASSEMBLY 7.1 Advisory Committees 7.1.1 ADVISORY COMMITTEE MINUTES Moved: Cr Zmood Seconded: Cr Parasol That the minutes of the Advisory Committee meetings as shown below be received and noted and that the recommendations of these Committees be adopted. 1. Open Space, Sport and Recreation Advisory Committee Meeting Minutes – 10 February 2021 2. Sustainability Advisory Committee Meeting Minutes – 11 February 2021 3. Community Grants Advisory Committee Meeting Minutes – 9 March 2021 4. Community Engagement Advisory Committee Meeting Minutes – 24 March 2021 CARRIED UNANIMOUSLY 7.2 Records of Assembly 7.2.1 RECORDS OF ASSEMBLIES OF COUNCILLORS Moved: Cr Magee Seconded: Cr Cade That the Records of the Assemblies as shown below be received and noted. 1. 3 March 2021 2. 9 March 2021 3. 10 March 2021 4. 16 March 2021 pre-meeting CARRIED UNANIMOUSLY GLEN EIRA CITY COUNCIL Page 6 ORDINARY COUNCIL MEETING MINUTES 6 APRIL 2021 Procedural Motion Moved: Cr Magee Seconded: Cr Parasol That Council changes the order of business to deal with Item 10.5 Written public questions to Council at this stage of the meeting. CARRIED UNANIMOUSLY 10.5 Written public questions to Council 1. Denny Mileikowski – South Caulfield Recently Glen Eira city council rangers fined a lady for walking her greyhound off leash in off leash areas $249.00. Her greyhound is 14 years old, arthritic and can barely walk, let alone run. Does the council believe this fine is justified, given the fact that this greyhound poses no threat whatsoever, irrespective of what the law states. Surely some discretion could be applied or is there some sought of taskforce been set up targeting greyhound owners. Response: If the offending person that you refer to wishes to appeal their infringement notice, they are advised to do so via Council’s website https://www.gleneira.vic.gov.au/contact- us/infringements/appeal-an-animal-infringement. Alternatively they can apply in writing by stating the grounds on which the decision should be reviewed via our postal address at, PO Box 42, Caulfield South, Vic 3162. Council will then notify them of the response by mail. ---------------------------------------------------------------------------------------------------------- 2. Paul Caine – Glen Huntly Where is Glen Eira's Urban Forest Strategy at this
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